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UniSpec II- Store Planning 072514
SECTION 01770 - CONTRACT CLOSEOUT
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes
1. Closeout Procedures
2. Final Closeout Submittals
3. Closeout Document Submission.
4. Record Letters of Conformance
5. Letters of Certification
6. Project Record Documents
7. Operations and Maintenance Data
8. Warranties and Bonds
B. Related Sections:
1. Section 01740 – Cleaning. Requirements for final cleaning.
1.2 CLOSEOUT PROCEDURES
A. Comply with closeout submittal requirements defined within individual Sections. Submittals procedures
described herein shall apply unless otherwise described in individual Sections.
B. When Contractor considers Work to be Substantially Complete, submit written certification to Wal-Mart's
Construction Manager as follows.
1. Contract Documents have been reviewed.
2. Work has been inspected.
3. Work is complete in accordance with Contract Documents.
4. Work is ready for inspection.
1.3 FINAL CLOSEOUT SUBMITTALS
A. Before final application for payment will be approved, final closeout submittals shall be received and approved by
Wal-Mart. If Contractor fails to provide a fully completed Closeout Document Submission within 90 days after
Substantial Completion of the Work, then Contractor agrees to pay Owner the sum of $250.00 per day, as
liquidated damages and not as a penalty, until the fully completed Closeout Document Submission is received by
Wal-Mart Contract Administration.
1.4 CLOSEOUT DOCUMENTS FOR OWNER FURNISHED EQUIPMENT
A. Closeout documents for Owner furnished equipment as required and specified in the individual specifications
sections shall be obtained directly from the Owner’s vendor, supplier, or manufacturer. When, or if, documents
are unavailable directly from the vendor, Contact Realty Procurement Services for assistance in obtaining the
required documents.
1.5 ELECTRONIC CLOSEOUT DOCUMENT SUBMISSION
A. Submit closeout documents electronically through Owner’s online system. Documents included in Electronic
Closeout Document Submission shall consist only of the items in the following numbered list. Note that all
closeout documents are not necessarily included in the Electronic Closeout Document Submission. If any item is
not applicable, include a “Not Applicable” sheet within the uploaded section of the Electronic Closeout Document
Submission. The Electronic Contract Document Submission shall not be compiled based only on the brief
description of each item in the following list. It is compulsory that the individual sections and references be
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examined to comprehend the full description of the specific item to be included. Include the following:
1. Contractor's Statement of Warranty. (Reference Article 9 of General Conditions) (Ref form included at end
of this section.)
2. Copy of Certificate of Occupancy.
3. List of Subcontractors: Final list of Subcontractors used complete with telephone numbers, addresses, and
after hours telephone numbers. (Reference Article 12 of General Conditions)
4. Signed and notarized lien waivers from Contractor and all Subcontractors on the Wal-Mart form (Affidavit
of Total Release and Certification of all Bills Paid) (Ref form included at end of this Section.) The form
shall have no modifications or changes made thereon.
5. Consent of Surety to Final Payment: From Bonding Co. (Ref Article 7 of General Conditions)
6. Registration of Storage Tanks with State. (Sections 11140 and 13220)(If specified)
7. Verification of transmittal to Store Manager of all Project Record Documents specified hereinafter and
Operations and Maintenance Manuals. This shall be in the form of a Letter of Transmittal with a statement
signed by the Store Manager verifying that the O&M manuals have been placed in the Electrical
Distribution Center (EDC) by the Contractor and the placement witnessed by the Store Manager.
8. Warranties. Include warranties for the following as applicable when the specified Section is included in
the project.
a. Termite Control: (Section 02361) (If specified)
b. Membrane Roofing. Submit Roofing Warranty included at the end of Roofing Section (Section
07511, 07530, or 07550 as applicable). Manufacturer’s standard warranty will not be considered as
a substitute for the warranty included herein.
9. Letters of Certification: Include separate letter for each certification required within the sections listed
below.
a. Polished Concrete Floor Finish (Existing Floors) (Section 03363)
b. Color Densification (Existing Integrally Colored Concrete Slabs) (Section 03363/03364/03931)
c. Interior Concrete Slab Surface Enhancement (Section 03931)
10. Record Letters of Conformance: Include separate letter for each item listed below.
a. Contractor Quality Control (Section 01452)
b. Construction Testing Laboratory (Section 01458)
11. Inspection Reports: Include separate report for each required item listed below.
a. Energy Management Systems: (Section 13810)
1) Pre-Checkout Forms.
2) Checkout Forms.
b. Building Services Piping: (Section 15100)
1) Video Inspection Report.
2) Dye Testing Report (If specified).
c. Refrigeration Equipment (Section 15600).
1) Start-up Report.
2) Documents will be distributed by Walmart Mechanical Services.
12. Copy of Notice of Termination of NPDES Construction General Permit with proof of submittal to
appropriate agency. This is only applicable for those permits issued to the General Contractor. (See
Section 02370, if specified).
1.6 RECORD LETTERS OF CONFORMANCE
A. Submit Record Letters of Conformance as a Closeout Submittal. By submitting Record Letter of Conformance,
the Contractor declares that the product identified by manufacturer's name and model number is the product
specified and is suitable for the intended use as defined within the Contract Documents and has been provided and
placed in operational condition in accordance with the manufacturer's published instructions and the Contract
Documents.
1. Submit completed Record Letter of Conformance for each product selected as indicated within each
Section.
2. Fill-in required information on form and sign in ink by person authorized to sign on behalf of the
Contractor.
3. No modifications shall be made to the form.
4. Record Letters of Conformance, when required, are located at the end of the respective Section.
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1.7 LETTERS OF CERTIFICATIONS
A. Certify manufacturer's or installer's qualifications, conformance with tests or specified criteria, or other factors as
required in individual specification sections.
B. Submit supporting reference data, affidavits, and certifications as required.
C. Number of Copies Required: Two.
1.8 PROJECT RECORD DOCUMENTS:
A. Maintain on site, one set of the following record documents. Record actual revisions to the Work.
1. Contract Drawings. (Building and Civil)
2. Specifications.
3. Addenda.
4. Change Orders and other Modifications to the Contract.
5. Reviewed shop drawings, product data, and samples.
B. Maintain Record Documents separate from documents used for construction.
C. As-built Record Documents and Shop Drawings: Record as-builts shall be maintained and submitted for the
primary purpose of recording the locations for concealed interior and exterior underground utilities as specified in
the individual specifications. Legibly record actual measured horizontal and vertical locations of interior and
exterior underground utilities and appurtenances, referenced to permanent surface improvements.
D. Record required as-built information concurrent with construction progress. Do not permanently conceal work
until required information has been recorded.
E. At Project completion, the Contractor shall place the Record Documents (including Building and Civil Record
Drawings, Specifications, Addenda, and Change Orders) enclosed in a plastic pipe tube (fixed cap at one end and
a threaded-cap on the other end) for storage in the Electrical Room unless otherwise specified to be located in
another location in the individual Sections. Placement shall be in the presence of and witnessed by the Store
Manager.
1.9 OPERATION AND MAINTENANCE DATA
A. Operation and Maintenance data shall include a suitably bound set of descriptive literature, maintenance and
operation data, and parts lists for each item of equipment provided under this Contract that will require
maintenance or special operation procedures, including drawings, instructions, or manuals supplied with
equipment furnished by others and installed under this Contract. Include completed Maintenance Data Sheet (ref
form at end of this Section). Submittal of O&M data shall be in the form of placement by the Contractor of the
bound set of O&M data in the Electrical Distribution Center (EDC) within the building. Do not include O&M
data in the Closeout Document Book or submit to Wal-Mart Contract Administration. Placement of documents
shall be witnessed by the Store Manager and shall be at least 14 days prior to final inspection.
1.10 WARRANTIES AND BONDS
A. Prior to Final Application for Payment, submit required warranties and bonds in Closeout Document Submission.
1. Assemble documents from Subcontractors, suppliers, and manufacturers.
2. For equipment put into use with Owner's acceptance during construction, submit within ten days after first
operation, listing date of acceptance as start of warranty period.
3. For items of Work delayed materially beyond Date of Substantial Completion, provide updated submittal
within ten days after acceptance, listing date of acceptance as start of warranty period.
END OF SECTION
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WAL-MART STORES, INC.
MAINTENANCE DATA SHEET
Complete all Sections Prior To Final Payment
Location: Store/Club No.:
Size: Possession Date:
TYPE OF BUILDING CONSTRUCTION
Walls:
Roof (circle one): SBS BUR EPDM Metal Other (explain)
Roofing Mfg. Warranty Information. (years)
STORE/CLUB TYPE (Check Those That Apply)
Free Standing New Store Take-over Store
Strip Center Relocation Stockroom Add'n.
Mall Remodel Expansion Back Front
L. Side R. Side
Company Name Location Business Phone Emerg. Phone
Developer:
Gen. Contractor:
Subcontractors:
Electrical:
Plumbing:
Fire Protection:
Roofing:
Ht/Vent/Cool.:
Paving:
Painting:
Storefront:
Earthwork:
Site Utility:
Striping:
Fencing:
Concrete Ext.:
Concrete Int.:
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MAINTENANCE DATA SHEET (CONT)
Company Name Location Business Phone Emerg. Phone
Masonry:
Struct. Steel:
Overhead Doors:
Auto. Doors:
Flooring:
Landscaping:
Irrigation:
HEATING AND AIR CONDITIONING EQUIPMENT
GAS FIRED [ ] ELECTRIC HEAT [ ]
Quantity Manufacturer Model No. Heat/Cool (BTU's) Cool Only (BTU's)
MISCELLANEOUS INFORMATION
Quantity Manufacturer Catalog/ Model No. Volts/Watts
Parking Lot Lighting:
Lighting Poles:
Light Fixtures:
Ballasts:
Lamps:
Ceiling Light Fixtures:
High Bay:
Ballasts:
Lamps:
Pendant Mount:
Ballasts:
Lamps:
Fluorescent Mount:
Ballasts:
Lamps:
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MAINTENANCE DATA SHEET (CONT)
PRODUCTS
Manufacturer Model/Serial # Color/Style (If Applicable)
Door Closers:
Panic Hardware:
Auto. Doors:
Ceiling Panels:
Floor Tile:
Rubber:
VCT:
PVC:
Ceramic:
R.R. Partition:
Fire Pump:
Jockey Pump:
Exit Lights:
Emergency Lights:
Note: Include all information requested, including Owner Provided Parts.
DNA: Does Not Apply
END OF MAINTENANCE DATA SHEET
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AFFIDAVIT OF TOTAL RELEASE AND CERTIFICATION OF ALL BILLS PAID
THE UNDERSIGNED hereby certifies that he (or she) has examined and is authorized and empowered to execute
this Affidavit as the owner, partner, or officer as the case may be, of the contractor named below ("the Contractor")
employed in connection with the construction project ("the Project") mentioned below.
In consideration for the full and final payment to the Contractor for all services in connection with the Project, the
Contractor hereby releases and waives all liens and claims to liens which the Contractor may have on or affecting the Project
or Project property as a result of the Contractor's contract(s) for the Project or for performing labor and/or furnishing
materials that are in any way connected with any construction of any building(s) or improvement(s) for the Project whether
on the Project property or elsewhere. The Contractor further certifies and warrants that all subcontractors of labor and/or
materials supplied to, for, through or at the direct or indirect request of the Contractor and/or subcontractor have been paid.
1.
(Print or type the firm or individual name of the Contractor)
2.
(Print or type the Contractor's address)
3.
Print or type the name of the person signing for the Contractor)
4.
(Print or type the position of the person signing for the Contractor)
5. Description of the Project (use an additional page, if necessary):
6. Date that the project was totally completed: .
The undersigned certifies that the foregoing information is true and correct and acknowledges that the owner of the
Project has placed a material reliance on such information in directing final payment to the Contractor.
EXECUTED this day of , 20 .
(To be signed by the person shown in Item 3 above)
Subscribed and sworn before me this day of , 20 .
Notary Public:
My Commission Expires:
END OF AFFIDAVIT
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[CONTRACTOR’S LETTERHEAD]
CONTRACTOR’S STATEMENT OF WARRANTY
DATE:
PROJECT:
LOCATION:
OWNER: Wal-Mart Stores, Inc.
702 SW 8th Street
Bentonville, AR 72712
CONTRACT: Construction Agreement Between Owner and Contractor, dated______________20____.
General Contractor hereby: (1) warrants that the Work for Project complies with Article 9 of the General Conditions; (2)
acknowledges that its warranty obligations under such Article 9. extends one year beyond the actual date of Substantial
Completion of the Project; and (3) affirms, and acknowledges the enforceability of, all other warranties made by Contractor
in the Contract.
Terms used but not defined herein shall have the meanings given to them in the above referenced Contract.
The undersigned Contractor hereby makes the certifications set forth herein to Wal-Mart as of the _______day of
_____________________, 20______.
Witness:
Contractor: _______________________
_______________________________________ By: _____________________________
Print Name: _____________________________Name: __________________________
Title: ___________________________
STATE OF______________________________
COUNTY OF ___________________________
On this the ______________ day of _______________________________________, 20_______
before me, a Notary Public, within and for the State and County aforesaid, personally appeared, to me well know (or proved
to me on the basis of satisfactory evidence), who stated upon oath that (s)he had executed the foregoing instrument for the
consideration set forth therein.
____________________________________________
Notary Public
My commission expires: ________________________