32C-149 Project Meeting Minutes 130104The Office of
P E T E R F R O T H I N G H A M
Registered Architect
181 Main Street, Suite One
Northampton MA 01060
USA
413 585 5910
6-Jan-13
M E M O R A N D U M
Re: McCarthy Properties Façade Reconstruction
Subject: 4 Jan 13 Project Meeting Minutes
Present: Name:Organization:Initials:
Susan Hewett McCarthy Properties, Inc. (MPI) SH
Louis Gallinaro Teagno Construction, Inc. (TCI) LG
Chris Burkhardt Teagno Construction, Inc. (TCI) CB
Peter Frothingham Peter Frothingham, RA (PFRA) PF
ITEM DESCRIPTION ACTION PERSON
OLD BUSINESS
33
SH inquired if storefronts could go in earlier,
indicated willingness to pay to repair damage
for installation before brickwork complete.
MF will review how early storefronts could go
in and report next week. V
33.1 MF indicates storefronts could go in as early
as 1 November.TCI confirm with Lizottes V
33.2
MF confirms, and cautions that installation is
still subject to delays from gas meters,
weather, city inspections; so not a guarantee.
SH will sent notice to tenants that project is
pursuing the possibility of accelerating
storefront installation perhaps a few weeks.
V
33.3
Gas meter delay means expedited approach
might result in storefront installation as
originally scheduled.
SH to notify tenants of updated schedule. V
33.4
SH inquired about schedule of outstanding
first floor interior work after new storefronts
are installed. TCI reviewed work related to
new ceilings, patching ceiling and walls,
painted, floor installation and finish. Roughly
another 1.5 weeks' work. SH asked if this
time period could be shortened citing tenant
business impact. LG indicates possibly.
None.V
33.5 Michael currently forecasts storefronts could
be installed in 2-3 weeks.
MF to confirm with Lizottes on Friday. SH to
notifiy tenants after confirmation.V
Page 1
33.6 Lizottes has reconfirmed field measurements.
MF will confirm installation first week of
December. MF will inquire if installation can
be expedited, and if so how much and at what
cost.
V
33.7
According to Lizotte's, reeded glass
unavailable in size needed; resulting in last-
minute rush to explore, then choose three
panel option. PF asked why only during
production did size limitation of reeded glass
become known. MF states he does not know,
but recalls there is often about a 6' width
limitation. PF asked which direction is the
width, is this a pattern or an extrusion. LG
noted Lizottes historically has been one of the
premier storefront sources, nonetheless it is
extraordinary to submit shop drawings with
something unavaliable. SH asks who pays for
this mistake. SH indicates the three panel
bulkhead glass was only accepted
provisionally to keep project on track. SH
does not accept as final resolution. No
agreement on whose expense this is.
SH and TCI will research availabilliy of reeded
glass in originally specified size.SH, MF
33.8
SH noted current installation is not an early
installation, therefore MPI does not take on
any early responsibility for protection or repair.
Storefront door order came through incorrect,
installed only two doors. Subcontractor
explains no parts were reworked, no doors
were modified. New third door won't be
available until next week. SH notes reeded
glass installed with texture to the interior, not
exterior as approved on submittal. SH
dissatisfied that again what was submitted
and approved is not being supplied and
installed. SH repeats the three subpanels
installation is not an acceptable final solution.
Inconclusive.?
33.9
CB indicates third door to be installed
tomorrow, closer on Thursday. SH asked
what disruption to coffee shop, CB has let
Emily know what to expect. CB has
addressed issues for tenants brought to his
attention, to their quick satisfaction. PF
inquired of progress finding appropriate
gasket for reinstallation of reeded glass in
accordance with shop drawings. MF reports
he is pursuing.
CB to continue prompt response to tenant
needs, MF to follow up on gasket.V
Page 2
33.10
LG reports that TJ from Lizottes will reverse
one bulkhead glass panel for owner review
next week. Agreement to reverse the center
one in Beehive storefront. Further discussion
of replacement reeded glass, SH reports cast
glass in correct size is prohibitively expensive,
samples of alternative extruded glass is on the
way. Other items to be discussed with
Change Order. CB reviewed installation
process of storefront system, noted wrong
threshold height (missing finish floor
thickness) delayed installation, noted then two
doors installed but a third door was wrong-
handed so returned and a new correct one
was rushed to replace; no parts were
modified. All reviewed construction of integral
post at corner of storefront, noting existing
wood is intended and permanent, not
temporary, & delayed cladding is aesthetic
cover, not structural. All reviewed weep
capacity in storefront bottom rail. SH inquires
if storefront system caused delay, CB reports
some elements were delayed but not the
whole project as there was other work to do
and masonry is still ongoing. SH asked and
PF confirmed that payment for the bulkhead
glass was not included in this current payreq.
LG and TJ to meet next week, SH & PF to
review flipped glass panel.LG,SH,PF
87
SH asked when the first floor temporary walls
could come down. MF indicated once the
storefronts are in. Gypbd, patching, painting,
& floor finish will still need to happen, but this
could be behind a poly curtain.
MF to confirm when temp wall can come
down, when painting etc. would be finished.
SH will let tenants know after confirmation.
V
87.1 Date revised to mid-December None V
87.2
CB reports first floor tenants prefer temporary
wall to poly curtain; TCI will cut just upper
portion of wall to allow TCI access to patch
ceiling while wall in place. CB has figured way
to install upper level windows as masonry
goes up instead of after, will facilitate
schedule and allow TCI to do interior finish at
upper levels before temporary walls removed
mid-December.
TCI begin window installation next week, CB
to coordinate with HPMG V
Page 3
87.3
Upper floor tenant spaces temporary walls
have been lowered to accommodate patching,
poly closure at top maintains separation.
Windows are installed, gypbd being installed;
wndow trim and baseboard heat installation
early next week, MPI should be able to paint
tenant interiors middle of next week.
First floor tenant spaces ceiling framing
underway, gypbd today if lights resolved
otherwise delay ensues. Agreement not to
change lighting in coffee shop from contract .
CB to document ceiling framing in all
storefronts before gypbd installation. Beehive
to receive 3 recessed lights, locations per PF
email. SH directs to use fixtures matching
those at ESB ATM and Pinch Pottery.
PF to pick matching fixture immediately
available locally by end of day; or a remodel
kit if new construction kit not immediatly
available; and confirm distance location from
window.
V
87.4 Done. Fixture housings installed, gypbd in
place; no delay.
CB to photograph new ceilings with screw
heads exposed to locate framing above for
record.
CB
87.5
CB has photos, adds description that the
ceiling electrical box is attached to the south
side of a rafter, rafters to the north of that one
are 24" O.C. Upper tenant rooms are being
painted by MPI. CB thinks field office will be
available for painting Wedensday next week.
None 04-Jan-13
88
SH asked what the currently envisioned
completion date is. MF indicated at this
moment the original 17 Dec 12 date still
stands.
None V
88.1 Date revised to week of 24 Dec 12. None V
88.2
MF forecasts Substantial Completion the
week of 24 Dec; scheduling subgrade work
and sidewalk pour for that week. SH asked
when tile would be installed, MF indicates
preliminarily Thursday next week. SH askes
about sufficient warmth. LG indicates for
sidewalks TCI would wait for good days. CB
explains for tile heaters will be positioned
below tile with blankets over tile.
None V
88.3
Substantial completion moved to following
week, due to weather masons are not
finished, Scaffolding removal forecast for
week after. Electrician has bucket lift from
which to work if scaffolding gone.
None 18-Dec-12
Page 4
88.4
Substantial Completion date uncertain, but
within a few weeks, weather dependent. LG
confirmed we are now using some of winter
conditions allowance. SH inquired of upper
window flashing, CB indicated this begins
early next week. SH inquired of lights, CB
reported facade lights are in transit and
signband lights are at electricians.
SH contact Sam to schedule sign installation. SH
103
SH asked who made decision to install floor in
coffee shop, CB responds that tenants did and
that Mukunda told him he was going to get
new legs for the wood countertop TCI
salvaged.
None V
103.1
SH asked for clarification of who pays for
reinstallation. PF noted documents indicate
TCI does. All agree banquette demolished as
Mukunda indicated, he intends a second
eating counter instead. Unclear who pays for
that. MF reports that Mukunda told him
Mukunda was doing that.
None V
103.2
SH asked if anyone could confirm Mukunda
indicated he would not be reusing his
banquette. PF, MF, CB confirmed such was
indicated to them by Mukunda.
All to check notes, records. V
103.3
Mukunda has existing top, is having second
similar top and new supports for both
fabricated; TCI is installing. PF to send
narrative to SH for her to use in confirmation
with Mukunda of TCI scope of work, Mukunda
scope of work, and schedule. SH asked what
was disposition of painters lamps HPMG
received billing for, CB indicated they were in
the storeroom.
PF to send narrative this afternoon, SH to
follow up.PF,SH
104 SH inquired when scaffolding would be
removed, MF indicated the week of 31 Dec.MF to confirm as we get closer. V
104.1
CB reports scaffolding is scheduled to be
removed Monday through Wednesday next
week, presuming masons finish work over this
weekend.
None 04-Jan-13
108
PF inquired of vacation schedules and next
meeting date. SH available as needed.
PFRA closed Dec 21 & 24, 25. TCI closed
24th pm and all 25th. MF off that week, but
reachable if necessary. Agreement to meet
next week.
Meet 1pm on the 18th. V
108.1
PFRA schedule revised to close after lunch on
Thursday the 20th, and instead be open
Monday the 24th. Agreement to meet on 3
Jan 13, 1pm at the Watering Hole. LG will
circulate draft payreq about the 30th of Dec.
Meet 1pm on the 3rd. SH and LG to meet
before end of week to further review Change
Orders. LG prepare payreq.
LG,SH
Page 5
108.2 LG has Change Order #2 and December
PayReq for review after this meeting.SH,LG,PF to meet 04-Jan-13
110
SH inquired about keys to new doors. CB
reports Emily has 2 masters and 16 copies,
Tess has 1 key CB has 1.
SH will coordinate keys with HPMG. SH
111
CB asked when are awnings going up, noting
storefront work must be complete before. PF
replies that awnings are intended to be
installed after signage, so storefront work
needs to be done before signage. Tess's
signage is scheduled for last week of Dec.
Mukunda's signage is unscheduled. PF
asked SH if MPI will install awnings before
Mukunda signage, necessitating removal and
reinstallation. SH undecided.
Exterior aspects of storefront installation must
be complete before 24 Dec.V
111.1 Agreement to install awnings after signage. SH to confirm signage installation date. V
111.2
Sam wants not to put signs up while
scaffolding up, is closed for vacation Jan 9-17.
SH to contact Sam to schedule.
SH to confirm signage installation date with
Sam, coordinate with TCI to not interfere with
sidewalk replacement.
SH
117
SH asks if Mukunda's eating counter was
stored, and banquette demolished. CB
confirms. MF and PF recall Mukunda
indicating he intends new legs for it. SH asks
if anyone discussed revising Mukunda's
lighting from what is shown in documents,
none recall doing so.
None 18-Dec-12
117.1
Decision to install 6' white lighting track in
each ceiling, rewire existing pendant lamps to
new connector to attach to track, SH to ask
Mukunda for distance from floor to bottom of
fixture
SH to contact Mukunda SH
NEW BUSINESS
118
CB reports next week: roofer returns on
Monday; painters return on Monday for
Beehive exterior alcove and coffee shop
interiors; tile work finishes Monday; also
screens reinstalled at upper level windows;
Thursday-Friday next week Taylor-Davis
begins subgrade sidewalk work if scaffolding
removed. Weather permitting, pour concrete
sidewalk over weekend or beginning following
week. Friday electricians return to install
exterior lights and coffee shop interior lights.
None 04-Jan-13
119 PF reminds all that PFRA is closed and he is
unavailable for week of Jan 21-25.None 04-Jan-13
120
SH asks if RH can do his final inspection now,
agreement he could. TCI and PF need copy
of RH construction control affidavit.
SH to contact RH. SH
Page 6
121
CB asks what to do with existing stone. SH
confirms she will contact gallery people. CB
notes OSB is stacked next to Beehive back
door for SH.
SH to contact gallery people, contact Restore
for OSB removal.SH
122 SH inquired when storeroom would be
emptied, CB indicated beginning of Feb.
SH to coordinate work for laundry room
conversion by MPI contractors.SH
123 LG inquired of next project meeting,
agreement 29 Jan 13.None 04-Jan-13
124 CB noted for the record that his TCI work was
complete before Christmas.Applause All
FINAL MEETING!:
1pm, 29 January 2013, at Watering Hole
Please bring to the architect's attention errors or omissions in these minutes by replying all to this email within 48 hours.
cc: Susan Hewett Louis Hasbrouck
Ryan Hellwig Louis Gallinaro
HL Foster Michael Fitzgerald
Beaulieu Electric Chris Burkhardt (via MF)
EWS Plumbing Jacquelyn Burgin
Peter Frothingham
Page 7