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32C-149 Project Meeting Minutes 121211The Office of P E T E R F R O T H I N G H A M Registered Architect 181 Main Street, Suite One Northampton MA 01060 USA 413 585 5910 12-Dec-12 M E M O R A N D U M Re: McCarthy Properties Façade Reconstruction Subject: 11 Dec 12 Project Meeting Minutes Present: Name:Organization:Initials: Susan Hewett McCarthy Properties, Inc. (MPI) SH Louis Gallinaro Teagno Construction, Inc. (TCI) LG Michael Fitzgerald Teagno Construction, Inc. (TCI) MF Chris Burkhardt Teagno Construction, Inc. (TCI) CB Peter Frothingham Peter Frothingham, RA (PFRA) PF ITEM DESCRIPTION ACTION PERSON OLD BUSINESS 33 SH inquired if storefronts could go in earlier, indicated willingness to pay to repair damage for installation before brickwork complete. MF will review how early storefronts could go in and report next week. V 33.1 MF indicates storefronts could go in as early as 1 November.TCI confirm with Lizottes V 33.2 MF confirms, and cautions that installation is still subject to delays from gas meters, weather, city inspections; so not a guarantee. SH will sent notice to tenants that project is pursuing the possibility of accelerating storefront installation perhaps a few weeks. V 33.3 Gas meter delay means expedited approach might result in storefront installation as originally scheduled. SH to notify tenants of updated schedule. V 33.4 SH inquired about schedule of outstanding first floor interior work after new storefronts are installed. TCI reviewed work related to new ceilings, patching ceiling and walls, painted, floor installation and finish. Roughly another 1.5 weeks' work. SH asked if this time period could be shortened citing tenant business impact. LG indicates possibly. None.V 33.5 Michael currently forecasts storefronts could be installed in 2-3 weeks. MF to confirm with Lizottes on Friday. SH to notifiy tenants after confirmation.V 33.6 Lizottes has reconfirmed field measurements. MF will confirm installation first week of December. MF will inquire if installation can be expedited, and if so how much and at what cost. V Page 1 33.7 According to Lizotte's, reeded glass unavailable in size needed; resulting in last- minute rush to explore, then choose three panel option. PF asked why only during production did size limitation of reeded glass become known. MF states he does not know, but recalls there is often about a 6' width limitation. PF asked which direction is the width, is this a pattern or an extrusion. LG noted Lizottes historically has been one of the premier storefront sources, nonetheless it is extraordinary to submit shop drawings with something unavaliable. SH asks who pays for this mistake. SH indicates the three panel bulkhead glass was only accepted provisionally to keep project on track. SH does not accept as final resolution. No agreement on whose expense this is. SH and TCI will research availabilliy of reeded glass in originally specified size.SH, MF 33.8 SH noted current installation is not an early installation, therefore MPI does not take on any early responsibility for protection or repair. Storefront door order came through incorrect, installed only two doors. Subcontractor explains no parts were reworked, no doors were modified. New third door won't be available until next week. SH notes reeded glass installed with texture to the interior, not exterior as approved on submittal. SH dissatisfied that again what was submitted and approved is not being supplied and installed. SH repeats the three subpanels installation is not an acceptable final solution. Inconclusive.? 34 CB confirms there is no insulation in attic, SH requests quote to insulate attic MF to arrange V 34.1 CB confirms there is no insulation under roof membrane either TCI to contact insulator for quote. Include flash spray around ceiling penetrations to aid in vapor barrier management, R-40 blown-in cellulose, leave sufficient extra mounded 4' from front wall to be distributed by TCI after wall framing installed. V 34.2 Quote provided. PF asked for confirmation that, where fiberglass batt is used to fill gaps in lath and plaster original ceiling, the area will be flash sprayed to maintain air-barrier continuity at that level; if there are recessed fixtures that penetrate the original ceiling that appropriate insulated boxes be provided. Confirmation that dropped ceiling is not the air or vapor barrier, and insulation is to be installed above upper original ceiling. SH has several weeks' time to review budget and decide.V 34.3 SH indicates desire to do work, is following up with rest of family SH intends a decision by end of this week. V 34.4 Decision to insulate attic, not pursuing rebates.None V Page 2 34.5 After much debate, Owner elects not to pursue the option to insulate attic to avoid repeatedly revised requirements further delaying project. TCI spent many hours proceeding under direction of City inspector to acceptably air-seal in these existing conditions, to no avail. Most of attic is air- sealed, blown-in insulation not installed. Inconclusive discussion of how to compensate TCI and Insulation Sub for time & materials spent. LG and SH to review. PF to notify City. V 34.6 PF notified Chuck Miller of decision. CB reports that attic floor is completed; about 70% of it is air sealed. SH wants to know how much money was spent to accomplish work so far; how much TCI time was spent trying to accomodate inspector, and who pays for it. LG will review with insulator LG 34.7 LG indicates roughly $1000 billed from insulator for preparation and air sealing as completed, roughly $900 in TCI time for coordination, meetings with Inspector, and preparation. LG notes costs would have increased more if we'd continued. Agreement to discuss in detail when reviewing Change Order Log. None 11-Dec-12 61 PF inquired of SH status of building signage and awnings; noting that in order to proceed we need to get fabricators under contract. SH to contact PF to set up meeting. V 61.1 SH & PF to meet after this meeting PF to begin drawings for business tenant signage frames, first floor awnings, and building directory for quotes, permits, and building integration during construction. V 61.2 PF reports information has been provided to Porcupine Signs, meeting tomorrow Wednesday to review with goal to provide pricing for approval. PF to follow up.V 61.3 PF reports having met with sign and awning providers, and with Tess. Scheduled to meet with Makunda Monday. PF needs to get info to TCI on tabs for mounting brackets into sides of brick piers.V 61.4 Sign-band design has been revised, no longer attaches to brick piers, no mounting tabs. Final color selections for awnings and beam to be determined in following meeting. PF will present updated design to Tess and Mukunda. MF indicates beam paint color needed within a week. PF & SH to finalize decisions this week, PF to provide paint color to TCI early next week.V 61.5 PF has met with Tess and Mukunda, who approved design. Beam and awning colors finalized. Awnings are being made, for late December installation. Signband is being made, for late December installation. Tess has her sign permit application in to City. SH & PF to meet after to finalize remaining details. (At subsequent meeting, SH asks PF to confirm all light fixtures are in & no delays in installation) V Page 3 61.6 SH reports DPW returned application due to uncertain date. Current awning design indicates attachment into brick veneer at back corners of awning and with cables from front corners of awning to steel beam above. SH wants to delete cables. PF has reservations for awning attachment capacity to only brick without connection to steel structure, either at beam or steel posts inside brick piers, and recommends engineering review if awning provider isn't comfortable with attachment. Chilson's does not have in-house engineer, but David Garheeb states from their experience installation into just brick would hold. MF reports mason considers bricks could hold awnings but cannot guarrantee. LG noted the awnings and signage are outside of TCI contract. MF notes TCI only needs info for coordination. SH reports Beehive signs are approved and under fabrication, coffee shop still under negotiation. MF reports beam lamps are "in hand" and facade lamps are "local". SH to complete signage negotiations with coffee shop. If Chilson's won't stand behind (under!) installation, SH will contact engineers. CB to confirm lamps are correct. SH, CB 83 PF inquired of estimate to cut salvaged granite lintels to regular depth, MF reports pricing is in progress. PF inquired of alternatives, precast concrete or cmu; noting this is first masonry to install & needed fast. MF indicated he would research. MF to get pricing to cut stone, and for alternatives.V 83.1 MF reports granite from Amherst Farmers Supply for 40' watercourse costs approx. $800 and cutting existing stone to depth is approx. twice that. SH requests that brick soldier course lintels over window be replaced with stone. After discussion, SH directed to use new granite similar to watercourse for sills and lintels, estimated at another $1600. MF to get final pricing. SH to handle removal of existing stone from back parking lot.V 83.2 SH explains she'd not taken PF recommendation to use limestone sills and brick lintels because she found mix of granite watercourse, limestone sill, & brick lintels unacceptable; and so ordered granite for sills and lintels also. SH expresses disappointment that this was not discovered and resolved earlier. MF points out emails in mid-October identifying the issue. MF points out TCI got price from mason to cut limestone for watercourse, was double cost for new granite, and told SH of this. SH states she was out of this loop, did not know it had been ordered, and did not approve granite watercourse. TCI sending truck to Barre VT to pick up stone today. Coordinate with masons for delivery at jobsite 7am tomorrow. TCI Page 4 83.3 Granite sills and lintels arrived that night by expedited TCI delivery, second floor window sills and lintels installed, third floor sills installed and lintels going in tomorrow. Inconclusive discussion of who bears costs. Agreement to review in detail in Change Order Log. None 11-Dec-12 87 SH asked when the first floor temporary walls could come down. MF indicated once the storefronts are in. Gypbd, patching, painting, & floor finish will still need to happen, but this could be behind a poly curtain. MF to confirm when temp wall can come down, when painting etc. would be finished. SH will let tenants know after confirmation. MF,SH 87.1 Date revised to mid-December None V 87.2 CB reports first floor tenants prefer temporary wall to poly curtain; TCI will cut just upper portion of wall to allow TCI access to patch ceiling while wall in place. CB has figured way to install upper level windows as masonry goes up instead of after, will facilitate schedule and allow TCI to do interior finish at upper levels before temporary walls removed mid-December. TCI begin window installation next week, CB to coordinate with HPMG V 87.3 Upper floor tenant spaces temporary walls have been lowered to accommodate patching, poly closure at top maintains separation. Windows are installed, gypbd being installed; wndow trim and baseboard heat installation early next week, MPI should be able to paint tenant interiors middle of next week. First floor tenant spaces ceiling framing underway, gypbd today if lights resolved otherwise delay ensues. Agreement not to change lighting in coffee shop from contract . CB to document ceiling framing in all storefronts before gypbd installation. Beehive to receive 3 recessed lights, locations per PF email. SH directs to use fixtures matching those at ESB ATM and Pinch Pottery. PF to pick matching fixture immediately available locally by end of day; or a remodel kit if new construction kit not immediatly available; and confirm distance location from window. PF 88 SH asked what the currently envisioned completion date is. MF indicated at this moment the original 17 Dec 12 date still stands. None V 88.1 Date revised to week of 24 Dec 12. None V 88.2 MF forecasts Substantial Completion the week of 24 Dec; scheduling subgrade work and sidewalk pour for that week. SH asked when tile would be installed, MF indicates preliminarily Thursday next week. SH askes about sufficient warmth. LG indicates for sidewalks TCI would wait for good days. CB explains for tile heaters will be positioned below tile with blankets over tile. None 11-Dec-12 Page 5 91 PF reviewed installation sequence of steel angles in masonry cornice suggested by RH: install angles without foam or mortar beneath and then, after masonry above is complete and angles have finished dead-load deflection, come back to grout under angles. CB to coordinate CB 96 SH indicates MPI will salvage and store existing front doors.SH to coordinate. SH 96.1 Agreement to place at back of building under deck by bulkhead.CB to place.CB 98 CB reviewed installation sequence for alcove tile, installing wall pieces first then floor pieces. CB to coordinate with tile sub. CB 101 CB reviewed schedule for tilework, noting cold weather. Agreement to see how temperatures are the week after storefront is installed. TCI to coordinate 11-Dec-12 102 CB wants to know when he can bring windows through upper tenant spaces, SH will email notice for 9am Monday. SH to email notice. 11-Dec-12 103 SH asked who made decision to install floor in coffee shop, CB responds that tenants did and that Mukunda told him he was going to get new legs for the wood countertop TCI salvaged. None V 103.1 SH asked for clarification of who pays for reinstallation. PF noted documents indicate TCI does. All agree banquette demolished as Mukunda indicated, he intends a second eating counter instead. Unclear who pays for that. MF reports that Mukunda told him Mukunda was doing that. None 11-Dec-12 104 SH inquired when scaffolding would be removed, MF indicated the week of 31 Dec.MF to confirm as we get closer. MF NEW BUSINESS 108 PF inquired of vacation schedules and next meeting date. SH available as needed. PFRA closed Dec 21 & 24, 25. TCI closed 24th pm and all 25th. MF off that week, but reachable if necessary. Agreement to meet next week. Meet 1pm on the 18th. All 109 CB reports masonry anticipated to complete this week, completing interior tenant trim Friday or Monday, start on Azek trim tomrrow, also ceilings in coffee shop, & door closers tomorrow. Lizotte scheduled to install third door next Wednesday, closer installed next Thursday. Storefront breakmetal installation soon, first floor wood floors installed, sanded and first coated on Thursday. Alcove work Thursday and Friday this week. None 11-Dec-12 110 SH inquired about keys to new doors. CB reports Emily has 2 masters and 16 copies, Tess has 1 key CB has 1. SH will coordinate keys with HPMG. SH Page 6 111 CB asked when are awnings going up, noting storefront work must be complete before. PF replies that awnings are intended to be installed after signage, so storefront work needs to be done before signage. Tess's signage is scheduled for last week of Dec. Mukunda's signage is unscheduled. PF asked SH if MPI will install awnings before Mukunda signage, necessitating removal and reinstallation. SH undecided. Exterior aspects of storefront installation must be complete before 24 Dec.TCI 112 SH asked if inspectors and OSHA have been on site. CB confirms City inspectors are on site regularly, and workers have on several occasions seen vehicles stopped a block away with driver photographing, presumed to be OSHA. SH inquired if there have been complaints from OSHA, LG responds none. None.11-Dec-12 113 SH asks if old tin ceiling was saved, CB indicates just a few trim pieces.None 11-Dec-12 114a LG presented an in-progress Change Order Log with updates still in process. A17 - TCI still gathering pricing, unclear of final v. estimate, still in process. A16 - Code required upgrades to existing wires moved, relocating and reinstalling wiring, temp lighting & power, etc. still in process. A02 - presuming no change in weather, this will be credited, still in process. 12 - SH asserts MPI payment of this was not agreed to, feels $1900 spent and still no insulated attic, agreement to discuss further. LG notes the buildng has been improved, prep work is substantially done, air-sealing 70% done, infiltration heat losses are reduced. Agreement to discuss further. 11 - Approved. 10 - Cost of new granite for upper windows, expedited delivery, hours spent researching and sourcing, does not include LG time, and guesstimate of masons' time. SH contests expense, agreement to discuss further. (Too much text for one cell, item split into two cells. See continuation at 114b below.)V Page 7 114b 9 - Approved. 8 - Approved. 7 - Not pursued, zero change. 6 - (No notes, skipped?) 5 - Approved. 4 - Modified by #12 1 - SH wants to retract approval, asks what was unforseeable condition, TCI and PF reply everything we could not see beneath the sidewalk. LG pointed out conversation considering removing sidewalk to inspect, then at additional expense replacing sidewalk until construction, then removing sidewalk again just to discover what we would discover anyway; noting repairs would have been and cost the same either way; and agreement to save the money. SH recalled conversation. SH and LG to meet after meeting. SH, LG NEXT MEETING: 1pm, 18 Dec 12, at Watering Hole Please bring to the architect's attention errors or omissions in these minutes by replying all to this email within 48 hours. cc: Susan Hewett Louis Hasbrouck Ryan Hellwig Louis Gallinaro HL Foster Michael Fitzgerald Beaulieu Electric Chris Burkhardt (via MF) EWS Plumbing Jacquelyn Burgin Peter Frothingham Page 8