32C-149 Project Meeting Minutes 121129The Office of
P E T E R F R O T H I N G H A M
Registered Architect
181 Main Street, Suite One
Northampton MA 01060
USA
413 585 5910
30-Nov-12
M E M O R A N D U M
Re: McCarthy Properties Façade Reconstruction
Subject: 29 Nov 12 Project Meeting Minutes
Present: Name:Organization:Initials:
Susan Hewett McCarthy Properties, Inc. (MPI) SH
Louis Gallinaro Teagno Construction, Inc. (TCI) LG
Michael Fitzgerald Teagno Construction, Inc. (TCI) MF
Chris Burkhardt Teagno Construction, Inc. (TCI) CB
Peter Frothingham Peter Frothingham, RA (PFRA) PF
ITEM DESCRIPTION ACTION PERSON
OLD BUSINESS
33
SH inquired if storefronts could go in earlier,
indicated willingness to pay to repair damage
for installation before brickwork complete.
MF will review how early storefronts could go
in and report next week. V
33.1 MF indicates storefronts could go in as early
as 1 November.TCI confirm with Lizottes V
33.2
MF confirms, and cautions that installation is
still subject to delays from gas meters,
weather, city inspections; so not a guarantee.
SH will sent notice to tenants that project is
pursuing the possibility of accelerating
storefront installation perhaps a few weeks.
V
33.3
Gas meter delay means expedited approach
might result in storefront installation as
originally scheduled.
SH to notify tenants of updated schedule. V
33.4
SH inquired about schedule of outstanding
first floor interior work after new storefronts
are installed. TCI reviewed work related to
new ceilings, patching ceiling and walls,
painted, floor installation and finish. Roughly
another 1.5 weeks' work. SH asked if this
time period could be shortened citing tenant
business impact. LG indicates possibly.
None.V
33.5 Michael currently forecasts storefronts could
be installed in 2-3 weeks.
MF to confirm with Lizottes on Friday. SH to
notifiy tenants after confirmation.V
33.6 Lizottes has reconfirmed field measurements.
MF will confirm installation first week of
December. MF will inquire if installation can
be expedited, and if so how much and at what
cost.
V
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33.7
According to Lizotte's, reeded glass
unavailable in size needed; resulting in last-
minute rush to explore, then choose three
panel option. PF asked why only during
production did size limitation of reeded glass
become known. MF states he does not know,
but recalls there is often about a 6' width
limitation. PF asked which direction is the
width, is this a pattern or an extrusion. LG
noted Lizottes historically has been one of the
premier storefront sources, nonetheless it is
extraordinary to submit shop drawings with
something unavaliable. SH asks who pays for
this mistake. SH indicates the three panel
bulkhead glass was only accepted
provisionally to keep project on track. SH
does not accept as final resolution. No
agreement on whose expense this is.
SH and TCI will research availabilliy of reeded
glass in originally specified size.SH, MF
34 CB confirms there is no insulation in attic, SH
requests quote to insulate attic MF to arrange V
34.1 CB confirms there is no insulation under roof
membrane either
TCI to contact insulator for quote. Include
flash spray around ceiling penetrations to aid
in vapor barrier management, R-40 blown-in
cellulose, leave sufficient extra mounded 4'
from front wall to be distributed by TCI after
wall framing installed.
V
34.2
Quote provided. PF asked for confirmation
that, where fiberglass batt is used to fill gaps
in lath and plaster original ceiling, the area will
be flash sprayed to maintain air-barrier
continuity at that level; if there are recessed
fixtures that penetrate the original ceiling that
appropriate insulated boxes be provided.
Confirmation that dropped ceiling is not the air
or vapor barrier, and insulation is to be
installed above upper original ceiling.
SH has several weeks' time to review budget
and decide.V
34.3 SH indicates desire to do work, is following up
with rest of family SH intends a decision by end of this week. V
34.4 Decision to insulate attic, not pursuing
rebates.None V
34.5
After much debate, Owner elects not to
pursue the option to insulate attic to avoid
repeatedly revised requirements further
delaying project. TCI spent many hours
proceeding under direction of City inspector to
acceptably air-seal in these existing
conditions, to no avail. Most of attic is air-
sealed, blown-in insulation not installed.
Inconclusive discussion of how to compensate
TCI and Insulation Sub for time & materials
spent.
LG and SH to review. PF to notify City. V
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34.6
PF notified Chuck Miller of decision. CB
reports that attic floor is completed; about
70% of it is air sealed. SH wants to know how
much money was spent to accomplish work
so far; how much TCI time was spent trying to
accomodate inspector, and who pays for it.
LG will review with insulator LG
55 TCI submitted more shop drawings.
MF & PF to meet after to confirm final wall
section. PF to review submittals per
outcome.
V
55.1
MF & PF met, wall assembly is as drawn. PF
processed some of submittals, others need
resolution of T.O. conc. grade beam first.
PF to process remaining submittals. V
55.2 PF noted that he doesn't have paperwork for
masonry samples submitted last week.TCI to provide.V
55.3 PF and Jacquelyn are finalizing submittals.
PF intends to complete submittal review this
week.V
55.4
PF indicates all submitals reviewed with
exception of door hardware. PF asked for
confirmation, MF indicated he thought so and
would verify with Jacquelyn.
MF to confirm with Jacquelyn. V
55.5
Confirmation all submittals reviewed, including
resolution of door hardware (deadbolt at 47"
AFF, handles at 41")
None 29-Nov-12
61
PF inquired of SH status of building signage
and awnings; noting that in order to proceed
we need to get fabricators under contract.
SH to contact PF to set up meeting. V
61.1 SH & PF to meet after this meeting
PF to begin drawings for business tenant
signage frames, first floor awnings, and
building directory for quotes, permits, and
building integration during construction.
V
61.2
PF reports information has been provided to
Porcupine Signs, meeting tomorrow
Wednesday to review with goal to provide
pricing for approval.
PF to follow up.V
61.3
PF reports having met with sign and awning
providers, and with Tess. Scheduled to meet
with Makunda Monday.
PF needs to get info to TCI on tabs for
mounting brackets into sides of brick piers.V
61.4
Sign-band design has been revised, no longer
attaches to brick piers, no mounting tabs.
Final color selections for awnings and beam to
be determined in following meeting. PF will
present updated design to Tess and
Mukunda. MF indicates beam paint color
needed within a week.
PF & SH to finalize decisions this week, PF to
provide paint color to TCI early next week.PF,SH
61.5
PF has met with Tess and Mukunda, who
approved design. Beam and awning colors
finalized. Awnings are being made, for late
December installation. Signband is being
made, for late December installation. Tess
has her sign permit application in to City.
SH & PF to meet after to finalize remaining
details. (At subsequent meeting, SH asks
PF to confirm all light fixtures are in & no
delays in installation)
PF,SH
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83
PF inquired of estimate to cut salvaged
granite lintels to regular depth, MF reports
pricing is in progress. PF inquired of
alternatives, precast concrete or cmu; noting
this is first masonry to install & needed fast.
MF indicated he would research.
MF to get pricing to cut stone, and for
alternatives.V
83.1
MF reports granite from Amherst Farmers
Supply for 40' watercourse costs approx. $800
and cutting existing stone to depth is approx.
twice that. SH requests that brick soldier
course lintels over window be replaced with
stone. After discussion, SH directed to use
new granite similar to watercourse for sills and
lintels, estimated at another $1600.
MF to get final pricing. SH to handle removal
of existing stone from back parking lot.MF
83.2
SH explains she'd not taken PF
recommendation to use limestone sills and
brick lintels because she found mix of granite
watercourse, limestone sill, & brick lintels
unacceptable; and so ordered granite for sills
and lintels also. Sh expresses disappointment
that this was not discovered and resolved
earlier. MF points out emails in mid-October
identifying the issue. MF points out TCI got
price from mason to cut limestone for
watercourse, was double cost for new granite,
and told SH of this. SH states she was out of
this loop, did not know it had been ordered,
and did not approve granite watercourse.
TCI sending truck to Barre VT to pick up
stone today. Coordinate with masons for
delivery at jobsite 7am tomorrow.
TCI
87
SH asked when the first floor temporary walls
could come down. MF indicated once the
storefronts are in. Gypbd, patching, painting,
& floor finish will still need to happen, but this
could be behind a poly curtain.
MF to confirm when temp wall can come
down, when painting etc. would be finished.
SH will let tenants know after confirmation.
MF,SH
87.1 Date revised to mid-December None V
87.2
CB reports first floor tenants prefer temporary
wall to poly curtain; TCI will cut just upper
portion of wall to allow TCI access to patch
ceiling while wall in place. CB has figured way
to install upper level windows as masonry
goes up instead of after, will facilitate
schedule and allow TCI to do interior finish at
upper levels before temporary walls removed
mid-December.
TCI begin window installation next week, CB
to coordinate with HPMG CB
88
SH asked what the currently envisioned
completion date is. MF indicated at this
moment the original 17 Dec 12 date still
stands.
None V
88.1 Date revised to week of 24 Dec 12. None V
88.2
Date confirmed for week of 24 Dec 12. LG
indicates weather may cause some work to
defer to spring, such as concrete sidewalk.
None 29-Nov-12
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91
PF reviewed installation sequence of steel
angles in masonry cornice suggested by RH:
install angles without foam or mortar beneath
and then, after masonry above is complete
and angles have finished dead-load
deflection, come back to grout under angles.
CB to coordinate CB
93
SH inquired of Tess having the opportunity to
install holiday lighting, MF indicated this would
be fine so long as it is kept away from work
areas.
SH to follow up with Tess. V
93.1
CB reports Emily and Francis at coffee shop
intend to decorate front of temporary wall. All
concur.
None 29-Nov-12
96 SH indicates MPI will salvage and store
existing front doors.SH to coordinate. SH
98
CB reviewed installation sequence for alcove
tile, installing wall pieces first then floor
pieces.
CB to coordinate with tile sub. CB
NEW BUSINESS
98
CB reports close to finishing storefront
preparation, storefront arriving next week,
ceiling preparation is underway; patching in
drywall in Tylers apt is ongoing, steel angles
arrive Monday, window installation begins next
week.
None 29-Nov-12
99
CB ask for clarification on extension jamb
detail. Agreement to 1/8"+/- offset, without
round-over.
None 29-Nov-12
100 CB has sample of green paint on Azek for
approval PF, SH to review. (Approved)29-Nov-12
101
CB reviewed schedule for tilework, noting cold
weather. Agreement to see how temperatures
are the week after storefront is installed.
TCI to coordinate MF
102
CB wants to know when he can bring windows
through upper tenant spaces, SH will email
notice for 9am Monday.
SH to email notice. SH
103
SH asked who made decision to install floor in
coffee shop, CB responds that tenants did and
that Mukunda told him he was going to get
new legs for the wood countertop TCI
salvaged.
None 29-Nov-12
104 SH inquired when scaffolding would be
removed, MF indicated the week of 31 Dec.MF to confirm as we get closer. MF
105
SH inquired who owns the debris pile in the
back, can MPI sell for salvage. TCI indicates
there is no market value, people can
scavange at the end of the job before TCI
removal.
None 29-Nov-12
106
LG presented Pay Req, explaining TCI is
requesting less than they would like. No
exceptions
LG to forward, PF to process LG,PF
107 Discussion, agreement next meeting will be
11 Dec 12.None 29-Nov-12
NEXT MEETING:
1pm, 11 Dec 12, at Watering Hole
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Please bring to the architect's attention errors or omissions in these minutes by replying all to this email within 48 hours.
cc: Susan Hewett Louis Hasbrouck
Ryan Hellwig Louis Gallinaro
HL Foster Michael Fitzgerald
Beaulieu Electric Chris Burkhardt (via MF)
EWS Plumbing Jacquelyn Burgin
Peter Frothingham
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