32C-149 Project Meeting Minutes 121031The Office of
P E T E R F R O T H I N G H A M
Registered Architect
181 Main Street, Suite One
Northampton MA 01060
USA
413 585 5910
1-Nov-12
M E M O R A N D U M
Re: McCarthy Properties Façade Reconstruction
Subject: 31 Oct 12 Project Meeting Minutes
Present: Name:Organization:Initials:
Susan Hewett McCarthy Properties, Inc. (MPI) SH
Louis Gallinaro Teagno Construction, Inc. (TCI) LG
Michael Fitzgerald Teagno Construction, Inc. (TCI) MF
Chris Burkhardt Teagno Construction, Inc. (TCI) CB
Ryan Hellwig - partial Ryan Hellwig, PE (RHPE) RH
Peter Frothingham Peter Frothingham, RA (PFRA) PF
ITEM DESCRIPTION ACTION PERSON
OLD BUSINESS
12
MF notified SH that McCarthy Properties or
HPMG need to submit request to Gas
Company for relocation of gas meters within
next few weeks.
SH to contact HPMG. V
12.1 Not resolved yet TCI to contact Gas Co. V
12.2
Gas meters racks located about 10' down
north wall and hang into abutters private
property. SH also concerned for damage from
haulers and snow plows, requests relocation.
SH requests Northampton Coffee's switch-
over occur last for least impact.
TCI will follow up to confirm that it is OK to
hang meters over private property, request
relocation, and determine how much of this
relocation expense the Gas Co. pays for, who
provides bollards to protect meters, & what is
plumber increase expense is for additional
work.
V
Page 1
12.3
Gas Co. is relocating the meters as an
emergency need, no charge. EWS will be
here Wednesday, complete their work by end
of week, TCI to schedule gas inspection for
Monday. Location of existing compressor for
coffee shop AC and new gas meter protection
bollards need to be surveyed for easement
document. SH inquired why this move outside
was unexpected. SH inquired if meters could
remain, work performed around them in place.
TCI explained the current location is an
existing hazard to have in the basement and
presenting hazard to construction work. SH
asked for assurance that no one will be
without gas over weekend.
Proceed with relocation as directed by Gas
Co. TCI to measure bollard and compressor
locations, send info to Eaton. TCI will
determine swap times and let SH know,
probably a few hours' duration, SH will give
notice to tenants to allow permission to
enable subs and Gas Co in to relight pilots.
V
12.4
Gas Company indicates to TCI that Gas Co.
does not have an easement over abutter's
property. SH feels Gas Co indicated to her
they did. Further research is needed.
SH to pursue.V
12.5
NO EASEMENT EXISTS. Best current
understanding is Gas Co considered Florida
Ave a public street and did not need to get
permission from, nor give notice to, private
property owner. SH reports MPI is negotiating
with abutter for an easement. Gas Co. has
not shown up three times now, delaying
project about a week. SH states MPI is quite
upset with Gas Co unresponsiveness, very
concerned for delay this causes and
subsequent increased costs. TCI, to promote
good will and minimize delay, is negotiating
with abutter to address concerns for Gas Co
patch. TCI asks SH as owner to try to
motivate Gas Co since TCI as contractor
doesn't have leverage.
SH will contact Gas Co, contact person
appears to be Mike Angoletti. Meter
relocation will proceed while easement is
prepared.
V
12.6
Meters are moved! Two more bollards need
to be installed. TCI provided as-built
measurements to SH, TCI to call Gas Co for
last two bollards. Driveway proposal to be
reviewed with abutter early next week, work
scheduled for 19th.meters moved
TCI to contact Gas Co to have bollards
installed before driveway work. V
12.7 Abutters driveway has been paved. Last two
bollards installed yesterday.None 31-Oct-12
33
SH inquired if storefronts could go in earlier,
indicated willingness to pay to repair damage
for installation before brickwork complete.
MF will review how early storefronts could go
in and report next week. V
33.1 MF indicates storefronts could go in as early
as 1 November.TCI confirm with Lizottes V
33.2
MF confirms, and cautions that installation is
still subject to delays from gas meters,
weather, city inspections; so not a guarantee.
SH will sent notice to tenants that project is
pursuing the possibility of accelerating
storefront installation perhaps a few weeks.
V
Page 2
33.3
Gas meter delay means expedited approach
might result in storefront installation as
originally scheduled.
SH to notify tenants of updated schedule. V
33.4
SH inquired about schedule of outstanding
first floor interior work after new storefronts
are installed. TCI reviewed work related to
new ceilings, patching ceiling and walls,
painted, floor installation and finish. Roughly
another 1.5 weeks' work. SH asked if this
time period could be shortened citing tenant
business impact. LG indicates possibly.
None.V
33.5 Michael currently forecasts storefronts could
be installed in 2-3 weeks.
MF to confirm with Lizottes on Friday. SH to
notifiy tenants after confirmation.MF,SH
34 CB confirms there is no insulation in attic, SH
requests quote to insulate attic MF to arrange V
34.1 CB confirms there is no insulation under roof
membrane either
TCI to contact insulator for quote. Include
flash spray around ceiling penetrations to aid
in vapor barrier management, R-40 blown-in
cellulose, leave sufficient extra mounded 4'
from front wall to be distributed by TCI after
wall framing installed.
V
34.2
Quote provided. PF asked for confirmation
that, where fiberglass batt is used to fill gaps
in lath and plaster original ceiling, the area will
be flash sprayed to maintain air-barrier
continuity at that level; if there are recessed
fixtures that penetrate the original ceiling that
appropriate insulated boxes be provided.
Confirmation that dropped ceiling is not the air
or vapor barrier, and insulation is to be
installed above upper original ceiling.
SH has several weeks' time to review budget
and decide.V
34.3 SH indicates desire to do work, is following up
with rest of family SH intends a decision by end of this week. SH
34.4 Decision to insulate attic, not pursuing
rebates.None 31-Oct-12
46
Discussion of how to determine top of
concrete grade beam in relation to floors,
which are not level. PF notes new sidewalk
warps to meet new alcoves which can vary in
slope if needed but cannot exceed 1:12 pitch.
CB will survey entry door threshold heights to
determine top of new grade beam.V
46.1
Survey reveals that floors are at different
levels between storefronts, and sloped within
storefronts. General descent from south to
north, more pronounced at south end and
tapers to north end. Agreement to use a low-
point around column C1.
None V
46.2
CB provided further spot elevations of existing
sidewalk to PF to aid resolution of how to
accommodate varying floor heights and
establish T.O. conc. grade beam.
PF to plot information, meet with CB and MF
to review.V
Page 3
46.3
All done, CB proceeding. MF points out we
still need info from storefront supplier
regarding adjustability of new door thresholds.
PF notes the opportunity to level floor
somewhat when new basement post is
installed.
MF to follow up.V
46.4
Floor reconstruction and fill in complete, CB
able to provide level floor at most storefront
locations.
None 31-Oct-12
50
PF reviewed shop drawing log to confirm
submittals. TCI submitted additional
submittals. TCI noted need for immediate
review of outstanding steel shop drawings.
PF to provide sketch (item 38.1), sub to
resubmit to TCI, TCI, RH and PF to review as
soon as possible.
V
50.1
Steel fabricator requests confirmation of
layout dimensions including vertical before
resubmitting.
Re: Item 46.2, provide tomorrow Wednesday
if possible.V
50.2
CB has provided requested info, fabricator
proceeding. After discussion, agreement to
have fabricator submit revised shop drawings
for record. SH asked for confirmation that this
shop drawing review is not a delay, TCI
concurred, steel installation scheduled to
begin next week if concrete work completed
this week. PF inquired if conc. testing is
required; after discussion, agreement that RH
will confirm if Code requires for this project.
TCI indicates they intend to use 4000 psi,
3000 is spec'd. Consensus that this safety-
factor is sufficient, skip test if not Code
required.
Submit revised steel shop drawing in PDF to
RH and PF. RH to report on Code
requirement for conc. testing. RH reports
conc. testing is required for beam, but not
for footings.
MF,RH,PF
50.3 TCI reports 7 day test + 3400psi, already
exceeding RH spec.None 31-Oct-12
55 TCI submitted more shop drawings.
MF & PF to meet after to confirm final wall
section. PF to review submittals per
outcome.
V
55.1
MF & PF met, wall assembly is as drawn. PF
processed some of submittals, others need
resolution of T.O. conc. grade beam first.
PF to process remaining submittals. V
55.2 PF noted that he doesn't have paperwork for
masonry samples submitted last week.TCI to provide.V
55.3 PF and Jacquelyn are finalizing submittals.
PF intends to complete submittal review this
week.PF
56
RH observes saddles for roof beam fabricated
without incorporating corrections to shop
drawing submittal. Still awaiting steel
resubmittal.
TCI to return saddles for modification. V
56.1 Saddles modified, installed. None 31-Oct-12
61
PF inquired of SH status of building signage
and awnings; noting that in order to proceed
we need to get fabricators under contract.
SH to contact PF to set up meeting. V
Page 4
61.1 SH & PF to meet after this meeting
PF to begin drawings for business tenant
signage frames, first floor awnings, and
building directory for quotes, permits, and
building integration during construction.
V
61.2
PF reports information has been provided to
Porcupine Signs, meeting tomorrow
Wednesday to review with goal to provide
pricing for approval.
PF to follow up.V
61.3
PF reports having met with sign and awning
providers, and with Tess. Scheduled to meet
with Makunda Monday.
PF needs to get info to TCI on tabs for
mounting brackets into sides of brick piers.PF
74 TCI submitted more shop drawings. PF to process.PF
74.1
PF returned some processed shop drawings,
requested a comparison of TCI submittal log
with PFRA log to confirm coordination. Brick
sample panel for north wall approved.
PF and Jacquelyn to compare PF,JB
74.2 PF awaiting more information on received
submittals.PF to process as soon as info arrives. PF
NEW BUSINESS
80
CB reports concrete foundation is done, steel
installation is complete; exterior wall framing is
progresssing along with fireblocking; 3rd floor
plumbing vents are rerouted; electrical rough
is done awaiting inspection tomorrow.
Framing inspection on Friday; batt cavity
insulation installation on Monday with
inspection on Tuesday; plywood and rigid
insulation installation soon after.
None.31-Oct-12
81
RH reports observations of steel installation:
post bases still need to be grouted, top of post
at D1 has only one tieback installed, need
stiffener under cap plate at posts. Agreement
that 2.5" by 2.5" triangular steel stiffener under
cap plate is sufficient; allows mason to place
one header brick each side. Grouting will
happen soon.
RH to provide sketch of stiffener. RH & CB to
review tie-back at D1 tomorrow. RH email of
1 Nov 12 "McCarthy Steel Questions"
expands on observations, additional info
provided.
RH,CB
82
Agreement to keep to every other week
project meeting schedule. Next meetings: 13,
27 November, 11 December.
Mark calendars 31-Oct-12
83
PF inquired of estimate to cut salvaged
granite lintels to regular depth, MF reports
pricing is in progress. PF inquired of
alternatives, precast concrete or cmu; noting
this is first masonry to install & needed fast.
MF indicated he would research.
MF to get pricing to cut stone, and for
alternatives.MF
84 CB asked to review membrane flashing from
foundation wall up on to steel posts.PF & CB to review after meeting. PF,CB
Page 5
85
SH asked when we could expect the
temporary walls to come down in the
apartments above. MF responded they'd
come down about 3 weeks from the end of the
project. Need to install masonry and then
windows, before removing temp wall.
None 31-Oct-12
86 SH asked if TCI needed more room in
storeroom; MF indicated they did not.None 31-Oct-12
87
SH asked when the first floor temporary walls
could come down. MF indicated once the
storefronts are in. Gypbd, patching, painting,
& floor finish will still need to happen, but this
could be behind a poly curtain.
MF to confirm when temp wall can come
down, when painting etc. would be finished.
SH will let tenants know after confirmation.
MF,SH
88
SH asked what the currently envisioned
completion date is. MF indicated at this
moment the original 17 Dec 12 date still
stands.
None 31-Oct-12
NEXT MEETING:
1pm, 13 Nov 12, at Watering Hole
Please bring to the architect's attention errors or omissions in these minutes by replying all to this email within 48 hours.
cc: Susan Hewett Louis Hasbrouck
Ryan Hellwig Louis Gallinaro
HL Foster Michael Fitzgerald
Beaulieu Electric Chris Burkhardt (via MF)
EWS Plumbing Jacquelyn Burgin
Peter Frothingham
Page 6