32C-149 Project Meeting Minutes 121002The Office of
P E T E R F R O T H I N G H A M
Registered Architect
181 Main Street, Suite One
Northampton MA 01060
USA
413 585 5910
3-Oct-12
M E M O R A N D U M
Re: McCarthy Properties Façade Reconstruction
Subject: 2 October 12 Project Meeting Minutes
Present: Name:Organization:Initials:
Susan Hewett McCarthy Properties, Inc. (MPI) SH
Louis Gallinaro Teagno Construction, Inc. (TCI) LG
Michael Fitzgerald Teagno Construction, Inc. (TCI) MF
Chris Burkhardt Teagno Construction, Inc. (TCI) CB
Ryan Hellwig Ryan Hellwig, PE (RHPE) RH
Peter Frothingham Peter Frothingham, RA (PFRA) PF
ITEM DESCRIPTION ACTION PERSON
OLD BUSINESS
11
MF explains once foundation trench is
complete in an area, trench will be partially
filled w/ membrane installed at an angle with
excess collected above fill placed on top of
membrane, to povide base for scaffolding.
TCI to sumbit and PF to review membrane
shop drawing immediately. V
11.1 New depth of trench and additon of cribbing
postpones membrane installation
Membrane location to be determined once
depth of foundation repair known.02-Oct-12
12
MF notified SH that McCarthy Properties or
HPMG need to submit request to Gas
Company for relocation of gas meters within
next few weeks.
SH to contact HPMG. V
12.1 Not resolved yet TCI to contact Gas Co. V
12.2
Gas meters racks located about 10' down
north wall and hang into abutters private
property. SH also concerned for damage from
haulers and snow plows, requests relocation.
SH requests Northampton Coffee's switch-
over occur last for least impact.
TCI will follow up to confirm that it is OK to
hang meters over private property, request
relocation, and determine how much of this
relocation expense the Gas Co. pays for, who
provides bollards to protect meters, & what is
plumber increase expense is for additional
work.
V
Page 1
12.3
Gas Co. is relocating the meters as an
emergency need, no charge. EWS will be
here Wednesday, complete their work by end
of week, TCI to schedule gas inspection for
Monday. Location of existing compressor for
coffee shop AC and new gas meter protection
bollards need to be surveyed for easement
document. SH inquired why this move outside
was unexpected. SH inquired if meters could
remain, work performed around them in place.
TCI explained the current location is an
existing hazard to have in the basement and
presenting hazard to construction work. SH
asked for assurance that no one will be
without gas over weekend.
Proceed with relocation as directed by Gas
Co. TCI to measure bollard and compressor
locations, send info to Eaton. TCI will
determine swap times and let SH know,
probably a few hours' duration, SH will give
notice to tenants to allow permission to
enable subs and Gas Co in to relight pilots.
V
12.4
Gas Company indicates to TCI that Gas Co.
does not have an easment over abutter's
property. SH feels Gas Co indicated to her
they did. Further research is needed.
SH to pursue.V
12.5
NO EASEMENT EXISTS. Best current
understanding is Gas Co considered Florida
Ave a public street and did not need to get
permission from, nor give notice to, private
property owner. SH reports MPI is negotiating
with abutter for an easement. Gas Co. has
not shown up three times now, delaying
project about a week. SH states MPI is quite
upset with Gas Co unresponsiveness, very
concerned for delay this causes and
subsequent increased costs. TCI, to promote
good will and minimize delay, is negotiating
with abutter to address concerns for Gas Co
patch. TCI asks SH as owner to try to
motivate Gas Co since TCI as contractor
doesn't have leverage.
SH will contact Gas Co, contact person
appears to be Mike Angoletti. Meter
relocation will proceed while easment is
prepared.
SH, TCI
15
EWS is removing baseboard heat at third floor
apartment Wednesday. CB has reviewed with
tenant.
CB to confirm if this removes heating from
entire apartment or just front rooms. V
15.1 Unclear where there is heat in apt.
SH to survey what rooms are effected,
provide plug-in heaters as needed V
15.2
Second floor apartment has electric heaters,
which are still operational in unaffected rooms.
Third floor apartment has electric heater in
just one back bedroom, inoperable hot water
baseboard elsewhere.
SH will provide heaters to third floor
apartment soon.V
15.3 Heaters provided last week. None 02-Oct-12
Page 2
25
Observation Holes: top of foundation wall
appears to have bowed in 4" +/- towards
center, top of foundation wall will not be under
new bond beam. RH indicates need for piers
to be poured exterior of existing foundation to
below frost; agreement that north and south
ones will be smaller than intermediate ones.
RH will email dimensions for footings by
Thursday morning, record sketch to follow
within a few days. TCI to excavate for piers,
clean brick and pin, provide forms to be
buried based on RH info. Pour piers
Thursday, backfill on Friday.
V
25.1
Trench dug to depth of 4-6' down to ensure
new piers bear on undisturbed soil, approx. 18-
24" deep flowable fill provided between pier
formwork. RH determined pins from piers into
brick are not needed, but up into grade beam
are, 2 at ends and 3-4 at intermediates. Due
to cantilever of grade beam east of foundation
wall, #3 ties 12" O.C. are needed in beam.
RH will provide sketch once depth of
foundation brick repair is known. V
25.2
Dimensions phoned to TCI on Wednesday.
RH record sketches, including pinning detail
between pier and grade beam, as well as
additional ties within grade beam, are
pending.
RH to provide sketches V
25.3
Sketches provided. After discussion over
sequencing, RH stated that if bond beam is
done in two pours, he wants to know where
cold joint will be. RH also stated he will
prepare record set of his documents
incorporating revisions.
CB to notify RH, if two pours. CB
25.4
Decision to use two pours, first includes
basement footings while still able to access
from front.
None 02-Oct-12
28 MF reports foundation membrane arrives
Thursday.
TCI to confirm with Northampton DPW exact
sub-sidewalk specification requirements.V
28.1
Due to cribbing, installation of membrane is
delayed. MF confirms continue flowable fill
between piers to underside of membrane.
Keep membrane down to allow underslab
drainage above membrande.V
28.2 Conclusion to provide membrane approx. a
foot or so below sidewalk.None 02-Oct-12
33
SH inquired if storefronts could go in earlier,
indicated willingness to pay to repair damage
for installation before brickwork complete.
MF will review how early storefronts could go
in and report next week. V
33.1 MF indicates storefronts could go in as early
as 1 November.TCI confirm with Lizottes V
33.2
MF confirms, and cautions that installation is
still subject to delays from gas meters,
weather, city inspections; so not a guarantee.
SH will sent notice to tenants that project is
pursuing the possibility of accelerating
storefront installation perhaps a few weeks.
02-Oct-12
33.3
Gas meter delay means expedited approach
might result in storefront installation as
originally scheduled.
SH to notify tenants of updated schedule. SH
34 CB confirms there is no insulation in attic, SH
requests quote to inslulate attic MF to arrange V
Page 3
34.1 CB confirms there is no insulation under roof
membrane either
TCI to contact insulator for quote. Include
flash spray around ceiling penetrations to aid
in vapor barrier management, R-40 blown-in
cellulose, leave sufficent extra mounded 4'
from front wall to be distributed by TCI after
wall framing installed.
V
34.2
Quote provided. PF asked for confirmation
that, where fiberglass batt is used to fill gaps
in lath and plaster original ceiling, the area will
be flash sprayed to maintain air-barrier
continuity at that level; if there are recessed
fixtures that penetrate the original ceiling that
appropriate insulated boxes be provided.
Confirmation that dropped ceiling is not the air
or vapor barrier, and insulation is to be
installed above upper original ceiling.
SH has several weeks' time to review budget
and decide.SH
43
During field observation, RH noted top of
north wall is potentially soft brick & mortar
without much weight to hold all in place, urges
use of care when installing skewed saddle to
receive LVL roof beam.
Install anchors by power-drilling, if hard brick
encountered then hammer-drill only as
necessary.
CB
45
CB anticipates pouring concrete beam late
next week, wants to know who determines
how far into existing brick foundation to
remove.
RH to continue periodic field observations, will
determine depth of removal or repair as work
progresses to that point.
V
45.1
RH & CB reviewed brick foundation removal in
two locations not involving gas meters. Bricks
removed by hand to a depth of 16"+/- below
which brick can be removed with hammer.
Agreement to remove 2-3 more courses to
sound brick.
None, if remaining foundation wall is similar. V
45.2
Foundation brick at south end are sound at
depth of 16", foundation brick at north end still
questionable, remove another course or 2;
foundation brick in middle not removed yet as
gas meters have not been removed.
RH suggested to use hammer drilling for
grouted anchors to test soundness of
remaining brick.
CB
46
Discussion of how to determine top of
concrete grade beam in relation to floors,
which are not level. PF notes new sidewalk
warps to meet new alcoves which can vary in
slope if needed but cannot exceed 1:12 pitch.
CB will survey entry door threshold heights to
determine top of new grade beam.V
46.1
Survey reveals that floors are at different
levels between storefronts, and sloped within
storefronts. General descent from south to
north, more pronounced at south end and
tapers to north end. Agreement to use a low-
point around column C1.
None V
46.2
CB provided further spot elevations of existing
sidewalk to PF to aid resolution of how to
accommodate varying floor heights and
establish T.O. conc. grade beam.
PF to plot information, meet with CB and MF
to review.PF,CB,MF
Page 4
50
PF reviewed shop drawing log to confirm
submittals. TCI submitted additional
submittals. TCI noted need for immediate
review of outstanding steel shop drawings.
PF to provide skecth (item 38.1), sub to
resubmit to TCI, TCI, RH and PF to review as
soon as possible.
V
50.1
Steel fabricator requests confirmation of
layout dimensions including vertical before
resubmitting.
Re: Item 46.2, provide tomorrow Wednesday
if possible.
PF,CB,MF,R
H
53
CB reports: City gas inspection scheduled for
2:30 Wednesday, switch-over tentatively
scheduled for sometime Thursday at earliest;
mason patched around new gas line
penetration in north wall; need to get brick
ordered soon (PF waiting for samples, to be
delivered Wednesday am); foundation work is
stopped pending meter removal; staging
cleaned to minimize falling grit. Optimistic
schedule: meters moved Thursday, remaining
foudation removal to Friday or Monday,
concrete forms on Monday or Tuesday, rebar
installation remainder of week, pour conc.
bond beam end of week or early next.
SH to notify tenants of updated schedule. V
53.1
Gas inspection done last Wednesday, but
Gas Co has not relocated meters. Existing
meters hopefully will be removed Thur. this
week. All noted that Gas Co information is
proving unreliable.
Gas Co will mount new meters outside
building; once actually done SH will provide
24hr notice to tenants; EWS will switch over
from old meters to new meters; Gas Co will
collect old meters
TCI,SH,
EWS
55 TCI submitted more shop drawings.
MF & PF to meet after to confirm final wall
section. PF to review submittals per
outcome.
MF, PF
55.1
MF & PF met, wall assembly is as drawn. PF
processed some of submitttals, others need
resolution of T.O. conc. grade beam first.
PF to process remaining submittals. PF
56
RH observes saddles for roof beam fabricated
without incorporating corrections to shop
drawing submittal. Still awaiting steel
resubmittal.
TCI to return saddles for modification. TCI
59 LG requests agenda item next meeting to
review change order log.LG to prepare 02-Oct-12
60
LG notes letter forwarded from HPMG
requesting more caution tape and caution
signage to alert passersby.
CB to install.02-Oct-12
61
PF inquired of SH status of building signage
and awnings; noting that in order to proceed
we need to get fabricators under contract.
SH to contact PF to set up meeting. SH
61.1 SH & PF to meet after this meeting
PF to begin drawings for business tenant
signage frames, first floor awnings, and
building directory for quotes, permits, and
building integration during construction.
PF
Page 5
NEW BUSINESS
62
Façade brick removal complete, foundation
brick removal halted until meters relocated;
rotted timbers near north end first floor
structure removed; existing field conditions
surveyed and layout benchmarks established.
Schedule: Hoping for meter removal by Thurs
of this week, completion of foundation brick
removal by Friday, formwork and rebar
installation Monday, pour concrete on
Tuesday.
All pray!02-Oct-12
63
Due to varying elevations of existing third
floor, decision to revise 6/S1 at third floor
connection to provide blocking between
second floor studs to attach wall brace strap
to at varying elevations while allowing
intermediate plates and fireblocking to remain
level above.
None 02-Oct-12
64
Due to differential (& lower) elevations of
existing second floor, decision to lower beam
1 brick course to accommodate 3" steel lateral
post brace angles . After meeting, MF & RH
worked out how to hide down-leg of angle
in wall, no longer need to lower beam 1
brick course.
TCI to minimally notch attic support columns
as needed to set angle into wall/ceiling
corner, beam elevation remains as is.
TCI
65 Due to varying elevations of existing first floor,
need to revise 6/S1 at second floor.RH & CB to review after meeting. RH, CB
66
MF & CB propose revised approach to
constructing new framing, starting at third floor
level and then up instead of at second floor
beam. This allows upper wall to be built
before lower wall is ready, reducing delay
somewhat. All agree, approved. SH thankful.
None 02-Oct-12
67
CB points out that new basement post
between columns C & D locates over edge of
flaring foundation wall. Agreement to raise
T.O. footing for new wall (replacing existing
basement storage wall) in area of new post
sufficient to provide min. 4" new conc.
thickness.
None 02-Oct-12
68
CB confirmed that east face of new conc.
grade beam will be up to approx. 6" east of
brick foundation wall below in places. CB
inquired if full 24" depth of grade beam is
needed if unnecessary to remove foundation
brick to that depth. RH preliminarily indicated
16" likely sufficient depth.
RH to review and confirm with CB RH
69
CB inquired of how to integrate new conc.
grade beam with existing conc. foundation
patch at north end. RH indicated remove
sufficient depth from top of patch to ensure
minimum 6-8" new concrete at top.
None 02-Oct-12
70 CB requested quick resolution of T.O. conc.
grade beam elevation.PF to address tomorrow Wednesday am PF
Page 6
71 LG & SH reviewed and agreed contract
amendment to include 5% retainage.TCI & MPI to formalize and sign LG, SH
72
SH inquired if all unknowns had been
revealed at this point. Agreement that such
was substantially the case.
None 02-Oct-12
73
SH inquired of frequency of meetings. MF
suggested stay at weekly for now, go to
biweekly perhaps in a few weeks. Agreed.
None 02-Oct-12
74 TCI submitted more shop drawings. PF to process.PF
75 Draft Pay Req reviewed, approved. TCI to submit, PF to process. LG,PF
76 LG introduced Change Order Log, reviewed
items to date.None for the moment. 02-Oct-12
NEXT MEETING:
1pm, 9 Oct 12, at Watering Hole
Please bring to the architect's attention errors or omissions in these minutes by replying all to this email within 48 hours.
cc: Susan Hewett Louis Hasbrouck
Ryan Hellwig Louis Gallinaro
HL Foster Michael Fitzgerald
Beaulieu Electric Chris Burkhardt (via MF)
EWS Plumbing Jacquelyn Burgin
Peter Frothingham
Page 7