32C-149 Project Meeting Minutes 120925The Office of
P E T E R F R O T H I N G H A M
Registered Architect
181 Main Street, Suite One
Northampton MA 01060
USA
413 585 5910
26-Sep-12
M E M O R A N D U M
Re: McCarthy Properties Façade Reconstruction
Subject: 25 Sep 12 Project Meeting Minutes
Present: Name:Organization:Initials:
Susan Hewett McCarthy Properties, Inc. SH
Louis Gallinaro Teagno Construction, Inc. LG
Michael Fitzgerald Teagno Construction, Inc. MF
Chris Burkhardt Teagno Construction, Inc. CB
Ryan Hellwig Ryan Hellwig, PE RH
Peter Frothingham Peter Frothingham, RA PF
ITEM DESCRIPTION ACTION PERSON
OLD BUSINESS
11
MF explains once foundation trench is
complete in an area, trench will be partially
filled w/ membrane installed at an angle with
excess collected above fill placed on top of
membrane, to povide base for scaffolding.
TCI to sumbit and PF to review membrane
shop drawing immediately. V
11.1 New depth of trench and additon of cribbing
postpones membrane installation
Membrane location to be determined once
depth of foundation repair known.All
12
MF notified SH that McCarthy Properties or
HPMG need to submit request to Gas
Company for relocation of gas meters within
next few weeks.
SH to contact HPMG. V
12.1 Not resolved yet TCI to contact Gas Co. V
12.2
Gas meters racks located about 10' down
north wall and hang into abutters private
property. SH also concerned for damage from
haulers and snow plows, requests relocation.
SH requests Northampton Coffee's switch-
over occur last for least impact.
TCI will follow up to confirm that it is OK to
hang meters over private property, request
relocation, and determine how much of this
relocation expense the Gas Co. pays for, who
provides bollards to protect meters, & what is
plumber increase expense is for additional
work.
V
Page 1
12.3
Gas Co. is relocating the meters as an
emergency need, no charge. EWS will be
here Wednesday, complete their work by end
of week, TCI to schedule gas inspection for
Monday. Location of existing compressor for
coffee shop AC and new gas meter protection
bollards need to be surveyed for easement
document. SH inquired why this move outside
was unexpected. SH inquired if meters could
remain, work performed around them in place.
TCI explained the current location is an
existing hazard to have in the basement and
presenting hazard to construction work. SH
asked for assurance that no one will be
without gas over weekend.
Proceed with relocation as directed by Gas
Co. TCI to measure bollard and compressor
locations, send info to Eaton. TCI will
determine swap times and let SH know,
probably a few hours' duration, SH will give
notice to tenants to allow permission to
enable subs and Gas Co in to relight pilots.
CB,MF,SH
12.4
Gas Company indicates to TCI that Gas Co.
does not have an easment over abutter's
property. SH feels Gas Co indicated to her
they did. Further research is needed.
SH to pursue.SH
15
EWS is removing baseboard heat at third floor
apartment Wednesday. CB has reviewed with
tenant.
CB to confirm if this removes heating from
entire apartment or just front rooms. V
15.1 Unclear where there is heat in apt.
SH to survey what rooms are effected,
provide plug-in heaters as needed SH
15.2
Second floor apartment has electric heaters,
which are still operational in unaffected rooms.
Third floor apartment has electric heater in
just one back bedroom, inoperable hot water
baseboard elsewhere.
SH will provide heaters to third floor
apartment soon.SH
19 LG asked PF to review draft submittal
schedule to confirm items needed.PF to review, TCI will send V
19.1
PF did review draft, which was for
confirmation of required submittals, no dates
included. Ryan asked to be included in the
distribution.
TCI to submit. 25-Sep-12
20
PF reported that price quoted to Beaulieu for
light fixture "A" is well over estimate provided
by distributor in Boston. PF is attempting to
contact distributor. PF suggested we may
wish to consider an alternative approach,
particularly if it coordinates with business
tenants' requests for vertical signage above
awnings. SH indicated McCarthys are not
enthusiastic about banners.
PF to follow up with distributor. V
Page 2
20.1
PF contacted CT distributor instead of Boston
distributor, who offered a substitute. PF also
contacted a third distributor to get a second
quote for originally chosen fixture, distributor
submitted quote that fits budget, indicating an
example was to be installed imminently in
West Hartford we could visit.
PF to follow up, visit site. V
20.2
Fixture installation in Hartford not soon
enough, distributor provided LED lamped
sample for review. Fixture approved
PF to follow up with lamping
recommendation. V
20.3
PF indicates can't justify the additional
expense for the LED bulbs, recommends
proceeding with metal halide. Agreed.
PF to provide TCI w/ specs. V
20.4
PF returns sample to TCI field office for
distributor to pick up. Scott Dubey has CB's
cellphone number to confirm arrangements.
None 25-Sep-12
25
Observation Holes: top of foundation wall
appears to have bowed in 4" +/- towards
center, top of foundation wall will not be under
new bond beam. RH indicates need for piers
to be poured exterior of existing foundation to
below frost; agreement that north and south
ones will be smaller than intermediate ones.
RH will email dimensions for footings by
Thursday morning, record sketch to follow
within a few days. TCI to excavate for piers,
clean brick and pin, provide forms to be
buried based on RH info. Pour piers
Thursday, backfill on Friday.
V
25.1
Trench dug to depth of 4-6' down to ensure
new piers bear on undisturbed soil, approx. 18-
24" deep flowable fill provided between pier
formwork. RH determined pins from piers into
brick are not needed, but up into grade beam
are, 2 at ends and 3-4 at intermediates. Due
to cantilever of grade beam east of foundation
wall, #3 ties 12" O.C. are needed in beam.
RH will provide sketch once depth of
foundation brick repair is known. V
25.2
Dimensions phoned to TCI on Wednesday.
RH record sketches, including pinning detail
between pier and grade beam, as well as
additional ties within grade beam, are
pending.
RH to provide sketches RH
25.3
Sketches provided. After discussion over
sequencing, RH stated that if bond beam is
done in two pours, he wants to know where
cold joint will be. RH also stated he will
prepare record set of his documents
incorporating revisions.
CB to notify RH, if two pours. CB
28 MF reports foundation membrane arrives
Thursday.
TCI to confirm with Northampton DPW exact
sub-sidewalk specification requirements.V
28.1
Due to cribbing, installation of membrane is
delayed. MF confirms continue flowable fill
between piers to underside of membrane.
Keep membrane down to allow underslab
drainage above membrande.MF, PF
Page 3
33
SH inquired if storefronts could go in earlier,
indicated willingness to pay to repair damage
for installation before brickwork complete.
MF will review how early storefronts could go
in and report next week. V
33.1 MF indicates storefronts could go in as early
as 1 November.TCI confirm with Lizottes V
33.2
MF confirms, and cautions that installation is
still subject to delays from gas meters,
weather, city inspections; so not a guarantee.
SH will sent notice to tenants that project is
pursuing the possibility of accelerating
storefront installation perhaps a few weeks.
SH
34 CB confirms there is no insulation in attic, SH
requests quote to inslulate attic MF to arrange V
34.1 CB confirms there is no insulation under roof
membrane either
TCI to contact insulator for quote. Include
flash spray around ceiling penetrations to aid
in vapor barrier management, R-40 blown-in
cellulose, leave sufficent extra mounded 4'
from front wall to be distributed by TCI after
wall framing installed.
V
34.2
Quote provided. PF asked for confirmation
that, where fiberglass batt is used to fill gaps
in lath and plaster original ceiling, the area will
be flash sprayed to maintain air-barrier
continuity at that level; if there are recessed
fixtures that penetrate the original ceiling that
appropriate insulated boxes be provided.
Confirmation that dropped ceiling is not the air
or vapor barrier, and insulation is to be
installed above upper original ceiling.
SH has several weeks' time to review budget
and decide.SH
38 RH requested PDF copies of steel shop
drawings on jobsite MF to arrange V
38.1
RH reviewed, resubmit drawings. RH reports
conflict with bolt pattern at post to beam
connections and closure plates in
Architectural detail.
PF indicates issue resolves if closure plates
are only 3" deep, sufficient to close around
Azek panel, will issue sketch ASAP.
V
38.2 Sketch issued 18 Sept, waiting for resubmittal.None 25-Sep-12
41 Street bench and bike loop are occasionally in
the way.
TCI to contact DPW again, will remove if they
present a problem and DPW hasn't yet.V
41 DPW indicates they will not remove.
TCI protect for now, will remove if they
present a problem.25-Sep-12
43
During field observation, RH noted top of
north wall is potentially soft brick & mortar
without much weight to hold all in place, urges
use of care when installing skewed saddle to
receive LVL roof beam.
Install anchors by power-drilling, if hard brick
encountered then hammer-drill only as
necessary.
CB
45
CB anticipates pouring concrete beam late
next week, wants to know who determines
how far into existing brick foundation to
remove.
RH to continue periodic field observations, will
determine depth of removal or repair as work
progresses to that point.
V
Page 4
45.1
RH & CB reviewed brick foundation removal in
two locations not involving gas meters. Bricks
removed by hand to a depth of 16"+/- below
which brick can be removed with hammer.
Agreement to remove 2-3 more courses to
sound brick.
None, if remaining foundation wall is similar. 25-Sep-12
46
Discussion of how to determine top of
concrete grade beam in relation to floors,
which are not level. PF notes new sidewalk
warps to meet new alcoves which can vary in
slope if needed but cannot exceed 1:12 pitch.
CB will survey entry door threshold heights to
determine top of new grade beam.V
46.1
Survey reveals that floors are at different
levels between storefronts, and sloped within
storefronts. General descent from south to
north, more pronounced at south end and
tapers to north end. Agreement to use a low-
point around column C1.
None 25-Sep-12
49
With cornice and upper brick removed, one
can observe significant deflection to the roof
framing. Reviewed by RH, conclusion to
leave as is.
None 18-Sep-12
49.1
RH clarified that more accurately he observed
the existing conditions, did not review in sense
of structural evaluation, and there was
agreement that to expand the scope of work
was unnecessary.
None 25-Sep-12
50
PF reviewed shop drawing log to confirm
submittals. TCI submitted additional
submittals. TCI noted need for immediate
review of outstanding steel shop drawings.
PF to provide skecth (item 38.1), sub to
resubmit to TCI, TCI, RH and PF to review as
soon as possible.
TCI,PF,RH
51 SH expressed concern for warrantee of
anchoring installed in roof.TCI to confirm compatibility, warrantee. 25-Sep-12
51.1
Current roof is Carlisle, and is out of
warrantee. TCI roofing sub is certified for both
Carlisle and Firestone EPDM roofs; will
proceed with Carlisle. Anchor installation is
warranteed, and will remain in place.
None 25-Sep-12
NEW BUSINESS
53
CB reports: City gas inspection scheduled for
2:30 Wednesday, switch-over tentatively
scheduled for sometime Thursday at earliest;
mason patched around new gas line
penetration in north wall; need to get brick
ordered soon (PF waiting for samples, to be
delivered Wednesday am); foundation work is
stopped pending meter removal; staging
cleaned to minimize falling grit. Optimistic
schedule: meters moved Thursday, remaining
foudation removal to Friday or Monday,
concrete forms on Monday or Tuesday, rebar
installation remainder of week, pour conc.
bond beam end of week or early next.
SH to notify tenants of updated schedule. SH
Page 5
54
Gas company responsed to tenant complaint
of smell of gas, none found in basement but
leak found in street, repaired today. Not
related to current work.
None 25-Sep-12
55 TCI submitted more shop drawings.
MF & PF to meet after to confirm final wall
section. PF to review submittals per
outcome.
MF, PF
56
RH observes saddles for roof beam fabricated
without incorporating corrections to shop
drawing submittal. Still awaiting steel
resubmittal.
TCI to return saddles for modification. TCI
57
RH reports field observations that where brick
pilasters existed the outer two wythes had
header brick connecting them, but no lateral
connection to inner wythe, hence pier at duct
vent penatraion was leaning out. Also
observed that intermediate cast iron posts
were not anchored to stone bases, as stone
bases twisted and/or tilted, post bases were
skidding off.
None 25-Sep-12
58
CB reported that a steel channel was
discovered lagged to seconed floor wood
beam between B1 and C1, a second steel
channel was discovered lagged to beams
from C1 to E1. Shorter beam had bowed.
Speculation that these were an earlier
attempted repair, likely explanation for
reduced wall damage between B1 & E1
compared to between A1 & B1, where no steel
channel was attached to the beam.
None 25-Sep-12
59 LG requests agenda item next meeting to
review change order log.LG to prepare LG
60
LG notes letter forwarded from HPMG
requesting more caution tape and caution
signage to alert passersby.
CB to install.CB
61
PF inquired of SH status of building signage
and awnings; noting that in order to proceed
we need to get fabricators under contract.
SH to contact PF to set up meeting. SH
NEXT MEETING:
1pm, 2 Oct 12, at Watering Hole
Please bring to the architect's attention errors or omissions in these minutes by replying all to this email within 48 hours.
cc: Susan Hewett Louis Hasbrouck
Ryan Hellwig Louis Gallinaro
HL Foster Michael Fitzgerald
Beaulieu Electric Chris Burkhardt (via MF)
EWS Plumbing Jacquelyn Burgin
Peter Frothingham
Page 6