32C-149 Project Meeting Minutes 120911The Office of
P E T E R F R O T H I N G H A M
Registered Architect
181 Main Street, Suite One
Northampton MA 01060
USA
413 585 5910
12-Sep-12
M E M O R A N D U M
Re: McCarthy Properties Façade Reconstruction
Subject: 11 Sep 12 Project Meeting Minutes
Present: Name:Organization:Initials:
Susan Hewett McCarthy Properties, Inc. SH
Louis Gallinaro Teagno Construction, Inc. LG
Michael Fitzgerald Teagno Construction, Inc. MF
Chris Burkhardt Teagno Construction, Inc. CB
Ryan Hellwig Ryan Hellwig, PE RH
Peter Frothingham Peter Frothingham, RA PF
ITEM DESCRIPTION ACTION PERSON
OLD BUSINESS
4
Parking arrangements reviewed. TCI using
McCarthy overflow parking lot, Zuli's lot, and
street parking. MF indicates that TCI dump
truck will overnight in McCarthy lot.
SH will get recycling bins recently placed in
front of jersey barriers relocated to create
another parking space.
11-Sep-12
8
CB points out there is barely enough room
above third floor false ceiling and under attic
ceiling joists for beams, both in terms of depth
of beam and to accomdate out-of-level
condition of existing building.
Conclusion to keep as designed, slope beam
to existing conditions. RH will determine
allowable amount to be trimmed if/when
necessary; confirms no saddle shop drawing
submittal required.
V
8.1
CB reports ceiling in kitchen is higher than in
other rooms, conclusion to allow approx. 1"x
6" drop in ceiling.
None 11-Sep-12
9
CB indicates staging installation is scheduled
to occur on Tuesday and Wednesday next
week. MF notes this may slide a day or two,
depending on foundation inspection
requirements.
Ongoing this week. V
9.1 4 Sep 12 - TCI will request larger outriggers to
provide more maneuvering room. MF to arrange V
9.2
Larger outriggers pushed scaffolding further
onto the sidewalk impinging on street
furninture, etc.
Cribbing provided in trench instead 11-Sep-12
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11
MF explains once foundation trench is
complete in an area, trench will be partially
filled w/ membrane installed at an angle with
excess collected above fill placed on top of
membrane, to povide base for scaffolding.
TCI to sumbit and PF to review membrane
shop drawing immediately. V
11.1 New depth of trench and additon of cribbing
postpones membrane installation
Membrane location to be determined once
depth of foundation repair known.All
12
MF notified SH that McCarthy Properties or
HPMG need to submit request to Gas
Company for relocation of gas meters within
next few weeks.
SH to contact HPMG. V
12.1 Not resolved yet TCI to contact Gas Co. V
12.2
Gas meters racks located about 10' down
north wall and hang into abutters private
property. SH also concerned for damage from
haulers and snow plows, requests relocation.
SH requests Northampton Coffee's switch-
over occur last for least impact.
TCI will follow up to confirm that it is OK to
hang meters over private property, request
relocation, and determine how much of this
relocation expense the Gas Co. pays for, who
provides bollards to protect meters, & what is
plumber increase expense is for additional
work.
MF
15
EWS is removing baseboard heat at third floor
apartment Wednesday. CB has reviewed with
tenant.
CB to confirm if this removes heating from
entire apartment or just front rooms. V
15.1 Unclear where there is heat in apt.
SH to survey what rooms are effected,
provide plug-in heaters as needed SH
16
CB reports the dumpster will be placed in
parking spaces in center of building day after
scaffolding is complete.
None V
16.1
Due to more extensive trenching, scaffolding
delayed a week, dumpster will arrive end of
Friday or first thing Monday
If Friday delivery, CB to cover so it is not used
by others over weekend.CB
18 SH announced that second floor apartment is
rented as of 1 Sept. TCI to install temporary wall before move-in. V
18.1 SH indicates tenant will move in mid-Sept. SH will confirm actual dates V
18.2 SH reports tenant begins move-in on 18th,
asks for a few days before to clean.TCI to vacate on 13th so MPI can prep apt. CB
19 LG asked PF to review draft submittal
schedule to confirm items needed.PF to review, TCI will send V
19.1
PF did review draft, which was for
confirmation of required submittals, no dates
included. Ryan asked to be included in the
distribution.
TCI to submit.MF
20
PF reported that price quoted to Beaulieu for
light fixture "A" is well over estimate provided
by distributor in Boston. PF is attempting to
contact distributor. PF suggested we may
wish to consider an alternative approach,
particularly if it coordinates with business
tenants' requests for vertical signage above
awnings. SH indicated McCarthys are not
enthusiastic about banners.
PF to follow up with distributor. V
Page 2
20.1
PF contacted CT distributor instead of Boston
distributor, who offered a substitute. PF also
contacted a third distributor to get a second
quote for originally chosen fixture, distributor
submitted quote that fits budget, indicating an
example was to be installed imminently in
West Hartford we could visit.
PF to follow up, visit site. V
20.2
Fixture installation in Hartford not soon
enough, distributor provided LED lamped
sample for review. Fixture approved
PF to follow up with lamping
recommendation.PF
21
SH requested that when soil is removed for
foundation inspection, samples be taken for
submittal to Umass extension service for
analysis to determine if there is something in
soil that is killing trees in sidewalk.
SH will coordinate w/ Bill McCarthy to be
available on Friday with three buckets to
receive samples.
11-Sep-12
22 LG requests that distrubution include subs LG to provide list, PF to include in distribution 11-Sep-12
23
CB reports storefronts anticipated to be
removed by end of day; tenant in third floor is
OK with work beginning at 7am with notice;
roof beam installation begins tomorrow;
trenching along foundation begins tomorrow
weather permitting.
SH to confirm Emily is sole source of
Northampton Coffee direction. SH
23.1
Makunda has returned early. SH confirms
Emily remains contact person and sole source
of decisions.
None 11-Sep-12
24
Observation Holes: Brick appears in rough to
poor condition to a depth of perhaps 9
courses down. RH requests deeper trench to
confirm condition of top 24" of existing brick.
MF indicates trench to 36" deep, will use
excavation equipment to accomplish. 11-Sep-12
25
Observation Holes: top of foundation wall
appears to have bowed in 4" +/- towards
center, top of foundation wall will not be under
new bond beam. RH indicates need for piers
to be poured exterior of existing foundation to
below frost; agreement that north and south
ones will be smaller than intermediate ones.
RH will email dimensions for footings by
Thursday morning, record sketch to follow
within a few days. TCI to excavate for piers,
clean brick and pin, provide forms to be
buried based on RH info. Pour piers
Thursday, backfill on Friday.
RH
25.1
Trench dug to depth of 4-6' down to ensure
new piers bear on undisturbed soil, approx. 18-
24" deep flowable fill provided between pier
formwork. RH determined pins from piers into
brick are not needed, but up into grade beam
are, 2 at ends and 3-4 at intermediates. Due
to cantilever of grade beam east of foundation
wall, #3 ties 12" O.C. are needed in beam.
RH will provide sketch once depth of
foundtion brick repair is known.RH
26
CB inquired of location of new basement
footings. RH confirmed under corner of flat
and sloped framing in first floor alcoves.
RH and CB to review after meeting.V
26.1 CB would like to reconsider one location RH and CB to review after meeting. RH, CB
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27
CB and RH reviewed threaded rod and epoxy
requirements at saddles and existing brick
foundation wall. RH confirmed use of Hilti
HY20 with screen tubes.
None.11-Sep-12
28 MF reports foundation membrane arrives
Thursday.
TCI to confirm with Northampton DPW exact
sub-sidewalk specification requirements. 11-Sep-12
29 LG submitted draft pay req. PF to review. 11-Sep-12
NEW BUSINESS
30
CB reports scaflding going up now, completed
Wed; upper level window removal is ongoing;
new attic support beams are installed; new
framing in attic to support roof rafters
installed; floor blocking begun.
None 11-Sep-12
31 Gas work to be done on Thursday, if meters
are relocated, may delay work.
Resolve where gas meters are to be finally
relocated as soon as possible.MF
32 Brick removal to start Monday, 3-5 day
duration None 11-Sep-12
33
SH inquired if storefronts could go in earlier,
indicated willingness to pay to repair damage
for installation before brickwork complete.
MF will review how early storefronts could go
in and report next week. MF
34 CB confirms there is no insulation in attic, SH
requests quote to inslulate attic MF to arrange MF
35 LG inquired of job sign, group or individual?
Conclusion to go with individual.None 11-Sep-12
36 SH requested existing storefront doors be
salvaged and stored in basement.CB to arrange CB
37
PF requested 3-4 work lights strung in each
storefront for temporary lighting, in part for
pedestrian safety and also to increase
appearance of tenants being open for
business. SH concurs.
MF to arrange MF
38 RH requested PDF copies of steel shop
drawings on jobsite MF to arrange MF
39 SH requests PF propose composition of open
for business banner for north end.
PF to confirm with MF constraints of installing
on north end of scaffolding, PF to submit
proposal to SH
MF, PF
40
SH and PF met to review signage, including
Makunda's desire for display case attached to
alcove wall. Agreement to provide electrical
to location.
PF to notify TCI, ask for quote PF
NEXT MEETING:
1pm, 18 Sep 12, at Watering Hole
Please bring to the architect's attention errors or omissions in these minutes by replying all to this email within 48 hours.
cc: Susan Hewett Louis Gallinaro
Michael Fitzgerald Chris Burkhardt (via MF)
Ryan Hellwig Louis Hasbrouck
HL Foster EWS Plumbing
Beaulieu Electric Peter Frothingham
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