Retail Canopy Upgrade Northampton MA Meeting Minutes #32 dated 5-29-07 FINAL AR 6-4-07RETAIL CANOPY UPGRADE
Hamp Plaza
142 – 188 North King Street
Northampton, MA 01060
cm&b Project #06351
Meeting Minutes #32
May 29, 2007
Attendees:
Frank Aniello – Edwards & Kelcey John Chatfield – cm&b Joe Venie – cm&b
Paul Cantarella – Cantarella & Son John Rogalski III – Commercial Drywall Tim Grammo – PJ Lodola
cm&b Superintendent – John Chatfield Phone: (413) 582-0223 Fax: (413) 582-6109
Cell: (508) 509-7673
All field direction and communication must be addressed through John Chatfield.
Next Project Meeting Is Tuesday, June 5th.
8:30 am – Retail Canopy Meeting
All subcontractors with work ongoing or started/completed within one week of this meeting are required to attend.
CURRENT PROJECT STATUS
Excavate retaining wall #2.
Lamp and ballast removal – complete.
Sheath Phase II canopy.
Demo walls to access additional abatement areas – complete.
SCHEDULE MILESTONES
Phase III Steel TBD
Phase I Sidewalks TBD
HARD HATS ARE REQUIRED
FOR ALL CONSTRUCTION PERSONNEL AND SITE VISITORS.
SAFETY
cm&b Safety Policies:
Written safety manual and applicable MSDS information to be provided to project superintendent prior to start of work and/or delivery of materials.
A SAFETY VIOLATION PENALTY POLICY IS IN EFFECT ON THIS PROJECT. ANY VIOLATION OF O.S.H.A. SAFETY REQUIREMENTS IS SUBJECT TO THE FOLLOWING ACTIONS:
FIRST VIOLATION – VERBAL NOTICE. EMPLOYEE RETRAINING REQUIRED.
SECOND VIOLATION – WRITTEN NOTICE. EMPLOYEE RETRAINING REQUIRED.
THIRD VIOLATION – $100 FINE TO THE COMPANY OF THE EMPLOYEE RESPONSIBLE. RETRAINING REQUIRED.
FOURTH VIOLATION – EMPLOYEE PERMANENTLY REMOVED FROM SITE.
Violations Assessed Within The Last Week: None.
Hardhats, shirts, long pants and work boots are required by all construction personnel through project completion.
All Subcontractors are required to hold weekly employee safety meetings (“Tool Box Talks”). Foreman must submit a copy of topic discussed, with signatures of employees in attendance,
to cm&b superintendent by Friday, 12:00 noon each week.
Weekly Safety Discussion: SLIPS AND FALLS
Injury, accident, damage, theft or any other incident must be reported immediately to cm&b superintendent. NO EXCEPTIONS.
First Aid station located in cm&b field office.
cm&b Loss Control Guidelines.
GENERAL ITEMS
3/13 Staples Pre – Construction / Design Meeting.
Attendees:
Frank Coe – Big Y Brooks Stewart – Staples Jon Endow – Staples
Jim Lord – E & K Frank Aniello – E & K Adam Ryan – Main Street Arch.
Derek Miller – Main Street Arch. Joe Venie – cm&b John Chatfield – cm&b
Peter Romano – Fortunato Construction Group
Table and Vine closing on 4/7. Big Y to confirm date.
Product removal 2-3 weeks.
Abatement date will be confirmed.
Remove RTU’s and patch roof.
Demise wall locations ok.
Storefront work (canopy by Big Y) – ok with approved.
Staples / Big Y canopy option #3 ok – Correction: Revise Option “A” dated 3/13/07 agreed by Staples.
Staples changed storefront glass to spandel. Will need City approval.
Retail Canopy upgrade is 18 week schedule.
Staples to apply for signage permit with Building Dept. Big Y has no involvement with this item.
GENERAL ITEMS (continued)
Staples Pre – Construction / Design Meeting.
Canopy lighting designed to be fed out of Table and Vine space. Big Y to look into alternate retail space for power.
Staples agreed canopy construction in front of pace is acceptable.
Staples fixtures allow for product 14” high.
No rack sprinklers will be required.
Big Y anticipated space turnover date will be July 1.
Big Y / Staples to define interior demolition for walk in coolers and refrigeration systems removal.
Staples design not to use existing Table and Vine loading dock. Any change would need Big Y and Town approval.
Big Y and Staples agreed to coordinate new sprinkler work would be done in harmony with Staples contractors.
Lease questions and comments from Frank Coe:
We will remove and cap all the HVAC units on the existing Table and Vine
We will remove all Table and Vine store equipment and refrigerated cases.
We will abate all tile and mastic that is suspect.
We will remove the free standing cooler box in the back storage room.
We will reclaim all refrigerant (HVAC and refrigerated cases)
We will not remove ceilings
All roof work to fall under the roofer of record (Morris Roofing)
We will present the revised storefront /façade as agreed too but if we get rejected by the City we will need to have Staples pursue this approval as Big Y will not go back through P&Z
for approval. (specifically the opaque glazing)
Staples will need to get City/Fire Department approval on the proposed loading dock location as it pertains to access and traffic flow around the retails.
As we progress closer to turnover and mobilization of your contractor we will need to get a certificate of insurance from Fortunado which names Big Y as additionally insured.
Staples will be responsible for their own signage approval
HFP (sprinkler contractor) will work in harmony with your general contractor on the installation of the sprinkler system and it pertains to schedule and sequence of the project.
Turn over of the space will be on or about 7/1/07
3/27 Staples needs approval for temporary sign banner and coordinate location with ongoing construction activities.
PERMITS
SUBMITTALS
Retail Façade Pending Submittals:
DESIGN
Current drawing rider is attached. All subcontractors please verify current drawings for field and office use. All cost issues must be documented and quantified with labor and material
breakdowns. Updated drawings are available through Service Point, Woburn, MA (781) 933-8700 phone / 781) 935-3926 fax.
3/27 Retail Canopy light feeds will be redesigned to utility room behind Ken’s Eyewear.
5/8 Final location will be coordinated with main electrical service above General Cleaner’s space.
5/22 Final electrical design drawing due out next week.
5/29 By Friday, June 1st.
ACTION BY: PEPIN
5/22 E&K to address EIFS Soffit at sidewalk between Fashion Bug and former Movie Gallery.
5/29 EIFS remain as is, adjust sidewalk slope back to 12’-0” +/-.
5/29 Sidewalk at Fashion Bug and General Cleaners will be replaced as per Big Y.
ACTION BY: PIONEER VALLEY
5/29 Canopy Soffit width will be 3’-1” at Staples and left of Fashion Bug storefront only. Other areas will be 2’-2” to match Phase I.
ACTION BY: CHAMPAGNE DRYWALL / WALL SYSTEMS
5/29 Existing decking along General Cleaners appears to be roughed. E&K to advise.
RECORD DRAWINGS
Mark-up plan set is in field office for all trades. Record drawings must be updated weekly. CLEAN, MARKED-UP PLANS ARE REQUIRED.
SCHEDULE AND PHASING
SECURITY
5/15 Need key to access rear door Movie Gallery.
5/22 Remove exit device hardware and replace with storage room function lever lockset.
5/29 Lever lock set on order.
ACTION BY: cm&b / HORWITZ
SIGNAGE
5/8 Need power requirements for Fashion Bug sign.
5/15 E & K reach out to Fashion Bug Architect via email for direction.
ACTION BY: BIG Y
TESTING
UTILITIES
ELECTRIC:
WATER:
PHONE:
5/29 Need schedule date for overhead telephone wires moved in conduits below grade. cm&b will continue calling Verizon.
GAS:
3/6 Bay State Gas to abandon gas line that runs underneath retail (Movie Gallery). New gas line to Big Y will be fed from existing gas service behind former Bickford’s. This work will
need to be coordinate with existing utilities plan and new utility work scheduled for Big Y building.
4/3 Need gas company to cut and gas pipe feed Fashion Bug slab below.
4/17 Provide gas service update for next meeting.
5/1 Set up meeting with Baystate to review action plan to abandon gas line below Fashion Bug.
5/8 Gas company will coordinate work with local supervisor and confirm date for cut and cap.
5/15 Bay State Gas new service application received this date. Forwarded to Big Y and E & K.
5/22 Bay State Gas looking into service base on Big Y gas demand.
ACTION BY: BIG Y / E & K
SEWER:
ABATEMENT
5/29 Storefront doors were removed during abatement work. Plywood panels are placed in door openings for now.
DEMOLITION
5/8 Proceed with all wall demolition work to access ACT floor tile abatement as needed for Table & Vine.
5/15 Big Y approved ABW demolition proposal this date.
5/29 Demolition proposal will be amended based on reduced scope.
ACTION BY: ASSOCIATED BUILDING WRECKERS
SITE WORK
5/22 Need phase 1 sidewalk prepared as soon as possible.
ACTION BY: GAGLIARDUCCI
LANDSCAPING
BUILDING EXCAVATION
CONCRETE
MASONRY
5/1 Provide brick master sample board as per finish schedule.
ACTION BY: cm&b
5/1 Provide brick master color sample and material data submittal as soon as possible.
5/29 Set up meeting with Brick Master to review product application.
ACTION BY: cm&b
STRUCTURAL
5/29 Existing steel canopy steel below new canopy soft line removed this date. Work done on T&M.
ACTION BY: S.L. CHASSE
MISC. METALS
CARPENTRY
5/29 Metal deck wrought across General Cleaners will need to be removed and replaced. E&K to advise course of action.
ACTION BY: S.L. CHASSE / CHAMPAGNE DRYWALL
ROOFING
CAULKING/SEALANTS
DOORS/WINDOWS
5/1 Need delivery date for “faux” window light boxes.
5/22 Faux window ship date for Wednesday May 30th.
ACTION BY: ARCHITECTURAL WINDOW SYSTEMS
ALUMINUM STOREFRONT
5/29 Need to adjust new door at Ken’s space.
ACTION BY: LIZOTTE GLASS
DRYWALL
5/15 Revised retail canopy drawings are being reviewed for changes in scope.
5/22 Need cost impact on drawing changes as soon as possible.
ACTION BY: CHAMPAGNE DRYWALL
EIFS
5/15 Revised retail canopy drawings are being reviewed for changes in EIFS scope at former Table & Vine.
5/22 Need cost impact on drawing change as soon as possible.
ACTION BY: WALL SYSTEMS
CEILINGS
5/29 Remove ceiling in General Cleaners for sprinkler pipe work.
ACTION BY: CHAMPAGNE DRYWALL
PAINTING
5/29 Provide paint color samples for approval.
ACTION BY: BARBIERI PAINTING
SPECIALTIES / MISCELLANEOUS ITEMS
FIRE PROTECTION
4/24 Staples sprinkler on hold until per Big Y direction.
ACTION BY: HFP
5/29 General Clearners sprinkler work will continue after Staples sprinkler work is complete. Sprinkler work will be done at night.
ACTION BY: cm&b / HFP
PLUMBING
5/29 Additional overflow drains need to be installed as soon as possible.
ACTION BY: DAVID NORTHUP
HVAC
5/29 Verify existing A/C unit is functioning at Ken’s Eyewear.
ACTION BY: BERKSHIRE A.C.
ELECTRICAL
5/29 Relocate time clock in Waves to electrical panel at back wall as per drawings.
ACTION BY: P.J. LODOLA
TELEPHONES / CAT 5
The above minutes represent our understanding of communication during this meeting. Project subcontractors will be held accountable for all scheduling, coordination and general discussion
that occurred during this meeting. If there are any discrepancies or misunderstandings, please contact the undersigned immediately.
Respectfully,
cm&b, Inc.
Joseph P. Venie
Joseph P. Venie
Project Manager
Distribution:
Tony Patillo – Northampton Building Department via email apatillo@city.northampton.ma.us
Frank Coe – Xavier Construction via email frank@xavierconstruction.com
Tony Coppola – Big Y World Class Market via email coppola@bigy.com
John Biskup – Big Y World Class Market via email biskup@bigy.com
John Jendza – Big Y World Class Market via email jendza@bigy.com
Mike Charette – Big Y World Class Market via email charette@bigy.com
Frank Horacek – Big Y World Class Market via email horacek@bigy.com
Todd King – Big Y World Class Market via email king@bigy.com
Frank Aniello– E&K vial email faniello@ekmail.com
Roy Tiano– E&K via email RTiano@ekmail.com
Ed Pepin Jr – Pepin Associates via email empepin@pepin-ae.com
Joe Venie – cm&b via email jvenie@cmbteam.com
Rob Harrison – cm&b via email rharrison@cmbteam.com
Emily Rose – cm&b via email erose@cmbteam.com
John Chatfield - cm&b via email jchatfield@cmbteam.com
Steve Crabtree – UTS via email scrabtree@utsofmass.com
Michael Tibert – Diversified Environmental Corp. via email mtibert@denvcorp.com
Andy Murkin - Associated Building Wreckers, Inc. via email abw_inc@comcast.net
Skip Holden – Hartford Construction via email skipHCS@sbcglobal.net
Steve Follett – Gagliarducci via email steve@gagliarducci.com
Ken Worrell – SL Chasse via email k.worrell@slchassesteelfab.com
Sherri Harris - Cantarella & Son via email harrissl1@verizon.net
Don Wurster – Morris Roofing via email DON90178@aol.com
Jim Brophy - David Horwitz Associates, Inc. via email jfbrophy@comcast.net
Frank Alves - Architectural Window Systems, Inc. via email falves@architecturalwindowsystems.com
Andrew Kahl – Champagne Drywall via email Andrew.kahl@champagnedrywall.com
Stephan Veilleux– Champagne Drywall via email Stephan.veilleux@champagnedrywall.com
Joanne Larsen – Wall Systems via email jowsi@snet.net
Bill Pompa - Wall Systems, Inc. via email jowsi@snet.net
Jim Underwood – HFP Sprinkler via email underwoodj@hfpsprinkler.com
David Scudder – Northup via email drscudder@northupelectric.com
Ivan Yuen – Berkshire Air Conditioning, LLC via email Ivan.yuen@serviceexperts.com
Paul Johnson – PJ Lodola via email paulpjl@aol.com
Joe Fontana – P.J. Lodola via email joeatlodola@aol.com
Hamp Plaza RFI Log
Hamp Plaza Drawing Rider