31D-261 Project Meeting Minutes 160921The Office ofP E T E R F R O T H I N G H A MRegistered Architect181 Main Street, Suite OneNorthampton MA 01060USA413 585 591022-Sep-16M E M O R A N D U MM E M O R A N D U MM E M O R A N D U MM E M O R A N D U MRe: 79 Masonic Street OfficesSubject: 21 September 2016 Project Meeting MinutesPresent: Name:Organization:Initials:Dan BergerRAPS Real EstateDBJoseph CurranRAPS Real EstateJCEli Thorne-ThomsenTCIETTPeter FrothinghamPFRAPFITEM DESCRIPTIONACTIONPERSONOLD BUSINESS:OLD BUSINESS:OLD BUSINESS:OLD BUSINESS:8Light fixtures selection still to be finalized. PF and RA to coordinate. RA notes much but not all existing wire coating is old and deteriorating, wiring to be replaced. RAPS confirm that wiremold is acceptable in locations where fishing new wires is impractical.PF to send sheet A2.5 to RA for background use. PF8.1PF provided backgrounds. PF and RA need to finalize fixture selections.PF and RA to follow up.PF, RA8.2 Plan revisions effect lighting layout, PF to revise RCPs.PF, AGD, RA and someone from C&B to walkthrough middle of next week to mark out locations.PF,AGD, RA,??8.3Agreement to have Jen, AGD, Normandeau, and RA meet and mark up plan locating IT and TelCom interfaces before middle of next weekDB to coordinate with Jen, AGD, Normandeau. TCI to coordinate RA. Jen, AGD, RA & PF to do walk-thru locating switching & lighting middle of next week.ClosedPage 1 of 3
11TCI asks what to do with removed lighting fixtures. RAPS to tag fixtures they wish to save, after which TCI will dispose of remaining.RAPS to select desired fixtures by 20 July. RAPS11.1JC indicates desire to reused selected existing fixtures stored in Closet 111. RA to review and rewire fixtures as required. Anna to review fixtures and make recommendation for locations.Reopened11.2 Renewed discussion about advisability of reusing fixtures. DB to follow up with JC. Update: DB indicates he and CB defer to AGD @ PF to determine advisability to reuse which fixtures.AGD, PF11.3AGD & PF agree that particularly now that the old interior trim is being removed during the insulation of exterior walls, the old fixtures would look out of place if reinstalled. Recommend new code compliant fixutres instead of retrofitting existing. JC & DB accept recommendation not to reuse existing fixtures.Closed32PF reviewed meeting with Rachel Lindsay, landscape designer. DB indicated they expect proposals from her first thing next week.DB to coordinate with PF, TCI DB32.1DB indicates Rachel will contact PF with questions. DB will inform Rachel that new parking surface is currrently asphalt to be installed in October, and that non-paved areas are scheduled to receive 4-6" of loam and contractors seed to stabilize then also. If Rachel needs other subsurface prep, we need to know in hext month.DB to contact Rachel.DB37Extent of revised cabinets and increased expense reviewed. DB indicated to stay with plumbing fixtures that AGD & PF have approved. DT1 notes we need cabinet & plumbing rough coordination.PF to provide sketch of just revised cabinets for TCI distribution.PF37.1Nora has info needed, will provide sample of cabinet appearance for approval.Review sample when received AGD, PF38PF noted that we need a status update from AGD on workstations, furnishings, etc.DB to contact AGDDB41ETT asked for clarification if second floor ceiling is being insulated or refinished. PF noted that attic appears unvented, and will consider options to provide.PF to follow up with David. PFPage 2 of 3
41.1Confirmation that ceiling is to be strapped and new gypbd finish provided. No poly vapor retarder. Agreement to provide a roof, soffit, or fascia vent for attic space above insulation level.TCI to provide.ETTNEW BUSINESS:NEW BUSINESS:NEW BUSINESS:NEW BUSINESS:43Status Update: All new windows are installed; existing exterior wall prep is done, ready for insulation; exterior finishes and trim under way; electrical, plumbing, and HVAC rough under way.NoneClosed44ETT indicates plumbers need confirmation of hot wate heater location. Desired location is near existing chimney. Approved.NoneClosed45ETT asks for more information on crownmold trim indicate for new main entry porch roof.PF to provide. Update: PF provided Chris with info - Brosco trim 8013 or similar, material of contracctor's choice.Closed46ETT reports that electrician wants to select exterior fixtures soon.PF to schedule meeting with RA PF47ETT reports that plumbers ask if gas meter will remain inside basement or be relocated to outside. Agreement to contact Gas Co for answer.ETT to contact Columbie Gas. ETT48ETT reports that HVAC contractors wish to confirm that spiral duct in Paralegal Suite 209 is to be centered beneath skylights. PF indicates yes, understanding that it is not a large diameter duct and there will be plenty of remaining skylight well to distribute animated daylight.ETT to confirm with EWS.ETTNEXT MEETING:NEXT MEETING:NEXT MEETING:NEXT MEETING:5 October 16, 9am at 79 Masonic StreetPlease bring to the architect's attention errors or omissions in these minutes by replying all to this email within 48 hours.cc: Joe CurranDan BergerAnna Gilbert-DuveneckLou GallinaroDon TeagnoDavid TynanEli Thorne-ThomsenRich AdamsBrandt Stahalski [EWS Plumbing and Heating] Louis HasbrouckPage 3 of 3