38-050 MEETING NOTES rwS�Ltvtuurrntn�i 41�=3buIIE5807 0S117108 08:17am P. 002
MORANDUM
r ,
TO:
FROM: Sara E.Northrup,Project Engineer
SUBJECT. Northampton State Hospital Demolition, Project No.:06-002
Weekly project meeting—S&;R
Date: May 15,2006
1:00 pm— 1 Prince Strom Nordwapton,MA
In Attendance: --
Tom Gucxcttc(Pr1qj. Mkr., S&R)
Todd Brown(Tighe&Band) Sara Northrup(Prof_ Eng.,MassDev)
Carlos Chavesaighe&Bond)
Summary of Discussions:
Project meetings to occur regularly at 1:00 pm on Mondays.Next rx►eeting Monday 5/22
• S&R asbestos abatement on Farm Buikfts 410, 11, 12, 14 is compl .
• Steam trench abatement measurement will be by roller tape.
• Pkms discussed for crncrgerrcy egress issues and assembly awA-
• Complete Starmwater SWPPP copies distributed,
Submittals: Schedule of Values reviewed
Action Items•
S&R:
Prepare plan diagram for Fire Chief
File stormwaxer permit with.DPW and post SWNOI on.mcssage board_
T&B:
Provided clearance letters on completed abatcmcnt areas.
Prepare for meeting with Fire Chief
lVl ass.Dew1opment:
Copy. Alan Ni Delaney,Director of Ercginccnng,MassDeveloptowt
David Webster.MassDDc vvelopment
Beth Murphy,MassDevelop pent
Paul Darling,S&R Corporation
Ned Huntley,Northampton DPW
Duane Nichols,Deputy Fixe Chief
Captain Nbcbael Wall,Policc Dept
'Pony Patlllo,Building Commissioner
File
I
MR- n7=LEVELUh'MENI 4136876307 05117/06 08:17am P. 001
r
From:
MAssDEVT ELOP ENT
Northampton
Fax: (413) 587-6307
Pho ne:(413) 587-6314
Date. Mages_ 2
Fax number
To: Teri Andersson, Northampton Economic Development 413-587-1275
Ned Huntley, Northampton DPW 413-587-1575
Duane Nichols, Deputy Fire Chief 413-587-1034
Captain Michael Wail, Northampton Police Dept 413-587-1137
Tony Patiflo, Northampton Building Commissioner 413.587-1272
Maul Darling, S&R Corporation 413-584--1568
Tom Guerette, S&R Corporation 978441-2002
Dan Dragon,Tigre& Bond 508-795-11087
Todd Brown,Tighe&Bond 413-562-5317
by email. Alan Delaney, MassDevelopment 978-7728815
David Webster,MassDevelopmeat 978-7728830
Beth Murphy, MassDevelopment 413-755-1349
Comments:
Attached please find project meeting far your file.
If you have any questions please call me at 413-587-6314.
Sara Northrup, ISE
Project Engineer
MassDevelopment
u0/uoiuo XV;14 rad_ 001
50
NETZ COMPANY ARCHITECTS,INC. 17 Hampden Sweet Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385
U
MEETING NOTES
DATE: March 2.2006 MEETING: CONSTRUCTION MEETING NO.51
PROJECT: Vdlage at Hospital Hill—Phase 1 LOCATION: Aquadro&Cerruti Offices
Project No: 20144 Northampton,MA
PRESENT: Tom Kegelman,TCB Mare c k;Dietz&CarnpaFW-Arch4eets
Andrea Pichette,TCB pany Ar-c1+keets
Melissa LeT!Rnt�f3 jell Sgwr
Diek p• 1 StFa ese,,TGB Rick Aquadro,Aquadro&Cerruti,General Contractors
Dominic Ingegnerl,TCB Peter Lucas,Aqua[d�ro.,&Cerruti
Di DAngele 1- ,1 rJ Sh . v 1 Ln�neeF TIRO-CarclaFellip A�-Ic
. o
N4eo4(..\AjEe.- 1...J .._ Ci 1 EngieseeFs C—Irrs--Sa.wfe,d,-A&C
lta tts
Reb tt T .-. C h 'w MI Sehmi
SHan Blaig-{�B} iMoR MeFam,!Re
WEATHER: Cloudy 217s.
Corrections to previous meeting notes: None.
Progress as reported by Contractor. See schedule irem 11./ Schedule.
Shop Drawing Log:
Submitted: No log handed out at rntg. Jeff to email to list
Reviewed:No log handed out at mtg_ Jeff to email to list
Outstanding% No log handed out at mtg. Jeff to email to list
Supplernental Instructions(ASk,PRs.etc}
Issued:No log handed out at mtg. Jeff to email to list
Outstanding% COPs that need to be generated bar A&C: Energy Star E� Rise Allowance&backup, PR 20 Concrete
Sidewalks, PR 24RI Deleting Paint in Mech Rms, PR 25 Electric Baseboard Heat in Baths, Precast Sill
Repair, PR 23 Credit fro Flooring in !Neth Rms, Painting Elevator Vent, PR 21 Electric Strike Credit for
L&S, PR 28 BF Kitchens
COPS that need to be revised by A&C:. COP 88 Add Planting&Seeding
COPs that need to be reviewed by Dieu.
4.1 SECTION 3 AND MWBE FORMS
1/20/05-1/12/06 See Previous Meeting Notes.
2/9106- 2123106 Tom reviewed&responded to Rick. Rick will provide Tom the additional info he needs. Item continued.
312106- Tom asked DMH to provide Rick with income information and household size for all DMH participants so that he
can certify to Section 8 eligibility.
11.1 SCHEDULE
5112105-2!2106 See Previous Meeting Notes.
2/9106 - The elevator inspector came today and the elevator passed. Peter noted that Schmitt's workforce is down to 2
people. Peter feels that he is 1 week behind in the Nurses Home and doesn't think he will be able to get the treads&
risers on the stairs for the open house. Peter is trying to get the lobbies all painted for the open house. Tom would
like 6 units for people to walk thru for the open house and all of the other units can be locked. A&C will provide walk
off mats for the open house to help keep the bldgs'clean. Andrea noted that Nurses' Home unit 104 will be occupied
by March lu along with one other unit that she needs to verify and that the South Home Units with the bathrooms
above the stairs will be occupied soon (she needs to check the date with Melissa). ASC will install the electric heat
while the units are occupied. AFDC will set up the street sweeper for the parking lot and TCB will pay for the service.
Peter noted that the South Home is ready for the final punch. Peter would like Dietz & Cc to do the punch for
Nurses also but there is a lot of painting that still needs to happen,which could be a general note. Paul noted that his
last day on site is next Wednesday and today is his last meeting. Item continued.
2116106- Tom needs a CO for the last 3 units in Nurses available for the I"of March. The 3 Barrier Free Units are available
since the elevator past inspection last week AIDC feels that this deadline is going to be tough for the painter. Rick will
talk with the painter about increasing his crew to finish the job in time. Peter wants to avoid having to work on
occupied units. Tom noted that they are not turning over storage space to the tenants right when they move in so the
painter will have more time to work in the storage areas. See item 46.3 for punch list info. Item continued.
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2/23!06 - Peter noted the painter feels he should be finished by next week in the Nurses Home, Peter expects it will be 2
weeks_ All keys have been turned over to TCB except for the construction core Peter has been using to get into the
Nurses Home common stair. Peter mentioned that the office key doesn't open the front door. Tom will check with
Andrea to review what she discussed with Tim Mtthers. Tom would like to know what is covered in the spec for
replacement core extra materials,Dietz&Co will review. AFtC is going for the permanent CO on Friday. Tom noted
that Verizon is stili promising to have the phones for the end of the month. Peter needs to keep on top of the Units
that will be moved into. Tom doesn't want people turned away because a unit is not finished. Tom called Andrea at
the meeting and these are the Units that will be moved into soon. It could be this weekend or later but they need to
be ready. South Home 11. 14&20. Nurses Home: 104, 106,203, 205,207, 304&306. Peter is worried about the
security of the Nurses Home vestibule since he will be off site by the end of this week and the building is not occupied.
Tom will contact the Police department to see if they can make some extra rounds at night since Peter will be taking
the rope off of the porch doors. Item continued.
3/2106—Andrea is working directly with Tim Mathers to obtain whatever keys she needs to open the front door and office
and will obtain extra replacement cores. Dietz 5'Co.reported that additional cores are not required in the spec. The
permanent CO is still pending the connection of the permanent emergency phone lines. The phone company told
Andrea that they would have them installed by Wednesday,March 8. Andrea has notified the police and they will be
checking the property regularly. Pete expects to have replaced the countertops in the two HC units in two weeks.
Tom emphasized that no outstanding punch work',would slow occupancy. If temporary countertops are needed to
allow occupancy,A&C will find"butcher blocks"to use temporarily.fete also noted that exterior site work will not be
done until April. Temporary CO's were extended to 3131 and all remaining units were included as of 2/24. Item
continued. Rick will resolve all outstanding COP questions and will submit all COP's no later than Thursday, March
9a', except the change order for the concrete sills and the Nurse's entry door, which will be resolved within two
weeks. Item continued
20.1 LANDSCAPING WORK
7/14105—11/10/05 See previous mtg minutes.
11117/05—Present-A&C is working on the COP for the seeding and plantings. Item continued.
2116/06- Tom noted that he needs this COP ASAP. Rick will provide the COP for next weeks meeting. Item continued.
2/23106- Rick submitted COP 88 Q$16,491. Rick noted that he will need to revise the COP since maintenance of the lawn
per the spec was not included by the sub. Item continued.
3/2/06—Rick stated that this would be submitted within one week. Item continued.
36.5 CONCRETE SILLS
11/03/05— 12/1/05 See previous mtg minutes
212/06- A schedule will be created for the scope of work.j Item continue.
2/9/06 - Paul will mark up a set of the elevations to indicate which sills need to be repaired at the Nurses Home. Item
continued.
2/16/06- Paul reviewed the sills and marked up some elevations. The total number of sills to repair is 23. Paul will clean up
his markups and issue copies. Item continued.
2/23/06- Dietz rY Co is working on revising the PR to include Paul's sketches. Item continued.
3/2106—Rick has received the PR and is working on it and expects to have a response in two weeks. Item continued.
38.2 'PROPOSED CROSS CONNECTION INSTALLATION'MEMO FROM GEORGE ANDRIKIDIS(DPW)
1 1117/05— 1/12106 See previous mtg minutes.
1119/06- Present After a quick review of the letter at the mtg Tom and Rick will verify if there is anything on it that ASIC
needs to address or if the items are for TCB. Item continued.
2/9/06- Rick&Tom need to review the 2nd letter against the I st one to determine what items need to be completed b y
A&C. Jim noted that a separate package for the backflow presenters wouldn't be necessary since the O&M he
submitted is clearly tabbed. Tom agreed. Item continued.
2/16/06- Present Rick will locate the letters and review. Item continued.
38.5 CARBON MONOXIDE DETECTORS
I I/17/05—212/06 See Previous Mtg Notes.
2/9/06- Brian will be purchasing and installing the CO detectors. Item continued.
2116106-Present The new rags have been issued and Tom emailed the info to the team prior to the meeting_ Brian will install
CO detectors in the Mech Rooms as planned and one in the Corridor outside of the door in the Nurses Home. Tom
will review the regs to see if'adjacent'or'adjoining'rooms need to have CO detectors. Item continued.
3/2106 — Tom stated that the rags require that monitors be installed in any '~adjacent" rooms. Andrea will have Bryan
purchase the alarms necessary to serve all adjacent spaces and provide Tom with a map showing their location to be
provided to the Fire Chief. Item continued.
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39.2 SITE PLAN MODIFICATIONS FOR PLANNING BOARD REVIEW(Concrete walk PR)
1211/05—17108/05 See previous mtg minutes.
12/15/05 - Present—The PR was generated and released. AFYC will provide a COP for the concrete walks and not for the
TRG walks_ Item continued.
2116106 - Present Tom noted that he needs this COP ASAP. Rick will provide the COP for next weeks meeting. Item
continued.
421 DELETE PAINTING IN MECH ROOMS
12/29/05-112/06 See Previous Mtg Notes
2/9106- Present Rick will generate the revised COP for a credit of$3,000. Item continued.
42.2 JERSEY BARRIERS
12/29/05—212/06 See Previous Mtg Notes
2/16/06- Present Tom would like to use some large boulders that are on site instead of the jersey barriers. Tom&Paul will
review what boulders they would like to use after the meeting today. Item continued.
42.3 SIDEWALKS FLOODING
12/29/05-212106 See Previous mtg minutes. Item continued.
219/06- The swale was not cut,there was a breakdown in communications to get the info to Dietz Const The area will have
to wait to be worked on in the spring. Item continued.
2/16/06- Marc reviewed the location that he would like the swale and A&C noted that they would be able to cut the swale in
about 4 weeks_ BDG will provide a sketch for the serale to help prevent flooding at the sidewalks. Item continued
2123/06- Dietz 5'Co is working with BDG to provide a solution to this issue. Item continued.
42.11 HEAT IN THIRD FLOOR BATHS
12129/05- 1/26106 See previous mtg minutes. Item continued.
212106- Schmitt will tie into the bedroom circuit and gave',a price of$500 per bath to do so. A&C stili needs to add in their
additional costs. Tom gave the approval to do the;work if it is$700 or less, if it is more then $700 we will need to
review the price. Item continued.
2/9106- The tenants will be in soon and AFYC will install!the heat while the units are occupied. AFYC will provide a COP.
Item continued.
2/16/06 - 2123106 The work is aknost complete. Peter, noted that the T-stat controls are concealed, ASC will contact
Schmitt about the T-stat controls for the units. Iter!continued.
3/2/06—Peter noted that the controls are now accessible fir tenants. AFYC will provide COP next week Item continued.
I
44.1 PHONES
1/12/06-212106 See previous mtg minutes
2/9106- Verizon is on site pulling wires and they have all of the parts they need Tom will contact Verizon to determine when
the phone service will be completed. Item continued.
2116/06- The phones are punched down in Nurses and aybe 1n South. Verizon has about 2 weeks left until there work is
complete. Rick noted that they cannot get a final C until the phones are working. Item Continued_
2/23106- Tom noted that Verizon is still promising phone ervice for the end of this month. Item continued.
312/06—See notes in Schedule,above. Item continued.
46.1 SIDEWALK SPALLING
1126106- Present A&C is aware that the sidewalks will need to be repaired in the locations they are spalling. Rick noted that
they are not sure why they are spading. Rick also noted thatlde-icer should not be placed on the walks during the first winter,
however,if you need to you should use magnesium chloride. Rink gave Brian a list of products he could use. Item continued.
3/2106—Dietz&Co emailed out a preliminary site punch from Paul Stramese that calls out the spalled areas. Item continued.
46.3 SOUTH HOME&NURSES PUNCH LIST
1126/06-2W06 See previous mtg minutes
W9/06- Peter noted that everything except the common stairs&corridor are finished. Paul is working on finishing his punch
list for Nurses and will get it to Dietz&Co once it is finished. The T-stats are still not tamper proof and are set too high. Jim
is working on getting the blank cover for the T-stats. Jim will set the T-Stats as follows: Apts 50-72&Stairs,Corridors 50—
55. Johnson control will show Brian how to adjust the T-stats Item continued.
2116/06- Johnson adjusted the T-stats,but still need to show Brian how to do this. The tamper proof plates for the stair T-
stats have been ordered. Paul and Chris will review the South Home today to see if all of the punch list items have been
completed. Peter&Paul noted that the punch items for the South Home stairs have not been completed. Marc and Jeff will
punch Nurses today. Painting items will not be included on the punch list Jeff FY Marc will come back on March I"to punch
any paint items. Paul has punched out the 3`d floor, 2°d floor and Unit 104 Paul reviewed the rest of the bldg with the
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sheetrock sub yesterday. Marc b'Jeff will work from Paul's punch list and generate their punch list from Paul id Chris'list.
Item continued.
2/23106- South Home:The common stairs have not been completed and the painter is going back to the units to finish up
the punch list items, Peter feels that the South Home will be finished by beginning of next week. Nurses Home: The painter
will be finished by the end of next week_ Paul&Chris will punch out the remaining units starting tomorrow. They will use
the Dietz b Co.punch list. Jeff will forward Tino the word doc for Chris to add to. AFYC will contact Dietz Tl Co.to verify
that they will be able to do the final paint punch for the Nurses Home on March a or 7s". Tom noted that Paul will do the
final punch list review for both buildings after Dietz&Co finish the final paint punch. Item continued. sifter meeting note.
Paul mentioned to Jeff that in the Nurses'Home the stair to corridor doors need to have their closers adjusted,the pressure
is set too higfA
3/2106- Dietz&Co. will complete the painting punch on Monday and will turn over the list to Paul to do follow up when
A&C has completed the items listed on all the punch lists. After Meeting Note: Peter m6//review and cross otTitems that are
complete and fax it to Marc, Tom o9Dom so Marc can genercte a monetized punch list for Tom. #tem Continued.
47.3 TREE LIMB TRIMMING
2!2/06- present Dietz&Co will review who its responsible for trimming dead limbs with BDG. Item continued.
2116106- The tree limb trimming is covered in the spec. BDG passed the reference to Diets&Co and Marc sent it to Rick
item closed.
2/23/06-Present Item re-opened. The specs indicate the following as issued by email from BDG to Dietz&Co.:
In Section 0200,
3.08'CARE OFEXISTING TREES
A. Upon completion of the work under this Section,all evsting trees shall be pruned and any injuries repaired. The
amount of pruning shall be limited to the minimum necessary to remove dead or*red t*Vs and branches and to
compensate for the loss of roots as a result of construction operations.Roots greater than 2"shall be hand-cut to
provide clean concise,cutting and removal Pruning shall be done in such a manner as not to change the natural habit
or shape of the plant All cuts shall be made at the branch collar,leaving no stubs. On all cuts over 3/4"diameter and
bruises or scars on the bark the injured cambium shall be traced lack to h'mg tissue and removed-wounds shall be
smoothed and shaped so as not to retaxt water_
A&C will review with David Dietz Item continued.
47.7 WATER NOISES IN SOUTH HOME UNITS 101 FY 102
212106- Paul noted that you can hear running water in units 101 & 102. Jim Moran will check into this item_ Item continued.
219/06 - Jim noted that the noise is from the pumps transferring noise thru the wails and floor and from the water in the
pipes. Tom asked Andrea to see if she feels the noise is too loud. Jim will review possible solutions with Dino if Andrea feels the
noise is too loud. Item continued.
2/16106- Jim&Dino reviewed this item and they will be re-calibrating the controls and adding vibration control to some of
the equipment. Jim feels this will help with most of the noise. Item continued.
2/23/06- Jim has completed the work noted above to reduce the noise and he would like someone to determine if the noise
level is acceptable. Item continued.
3/2/06—Andrea does not think that the noise is a prablgm. Tom stated that this item would be closed unless she reports
back at the next meeting that the noise still is a pro lem. Item continued.
47.10 NURSES HOME BLOWER DOOR TEST
212106-219/06 See previous mtg minutes
2/i6/06 - A&C passed the blower door test Peter doesn't think that Energy Star programmed the Nurses Home fan
controls Peter will contact Craig to verify. Craig's contact info was given to Brian so he can set up a training on the
controls. Jim noted that the Nurses' Home Moch Room was rather warm. Jim will work with the supplier to
decrease the amount of heat from the equipment Item continued.
2123106- Peter noted that the meth rm still seems to be hot_ Jim will take a look and see if insulation was provided as he
indicated. if the insulation was not provided as he instructed he will have it cone again. if the insulation was installed
as he instructed and he feels the room is still too hot he will review the issue with Dino again and provide a solution_
hem continued.
31'2106 — Pete reported that the meth room was only 84 degrees after leaving the door closed for three days. This was
determined to be acceptable by the Dino,according to Pete. Item closed.
48.1 ELEVATOR VENT PAINTING
2/9106- Present A&C will provide a COP for painting the elevator vent Item continued.
48.2 CORRIDOR LIGHTING
219106- Tom would like Lindgren&Sharpies to get a sample of the opal cover for the corridor lights. It was noted that the
material cost for the covers is$25+/-each. Item continued.
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2116106- The sample was Installed and approved by TCB. A PR was issued for pricing on installation,material and a credit for
the lenses we have. TCB would tike to install the lenses but Rick needs to check with Schmitt to see who needs to
remove and package the leases for the credit Item continued
2/23106- ASIC provided a COP and the manufacturer will not provide a credit for the existing lenses. The cost for the new
lenses was at approx. $40+/- per lens which seemed high from Jefrs discussions with Dino. Jeff will have Dino verify
the unit price and if it is around$2S per lens as indicated by Dino Dietz&Co will see if TCB can purchase the lenses
directly from the Manufacturer or thru Lindgren&Sharples. item Continued.
3/2/06-Dino was to talk with the manufacturer's rep,according to Jeff. Item Continued.
48.5 NURSES HOME DOOR 111
219106- Peter noted that they are having some issues with the electric panic and he needs to have Paul Sabin(ID'S)review it.
Dietz Fs'Co will contact Lfie& Item continued.
2/16106- Present Dino met with Peter on site and there is still some information that Paul Babin needs to provide for Peter.
L&S will also make sure that the solution will work with the Automatic door system that TCB would like to install.
item continued.
3/2/06-Tom stated that he is worried about any dela having the electric release operating through the intercom and wanted
this to be expedited. Jeff passed on the request to S and the information was provided to A&C after the meeting. After
meeting/VoteJeff spoke w1t5 Peter and A&V has the grfote from Schmitt Jeff w///issue the sketch has as a PR Item
continued.
48.6 NURSES HOME LAUNDRY ROOM
2/9/06- Andrea noted that the laundry equipment supplier Will be coming out to the site. Jim Moran and Peter will meet with
Andrea and the supplier to determine what they will need in the laundry room. Item continued.
2/16/06- Brian and Andrea met with the supplier. The supplier will do the work for his connections. Jim will review what he
owns and provide a credit if there is anything in his contract that he hasn't provided. Item continued.
2/23/06-Present--Jim will gine a$300 credit for the work he has not completed in the Laundry Room. AFDC will generate a
COP from the mtg minutes. Item continued.
48.10 GRADING ISSUE AT UNiT 102 KITCHEN WiNDOW
2/9/06- Peter noted that the grade at the kitchen window will be 6 inches above the sill and that we need to add a window
well. Dietz&Co will review. item continued.
2116/06- Present BDG is reviewing. Item continued.
3/2/06-Jeff Squire spoke with Peter and A&C will try to locate a precast window well to use in this area. Item continued.
41112 AUTOMATIC DOORS AT THE NURSES HOME MAIN ENTRANCE
2/9/06- TCB would like to add automatic door openers to the 2 sets of doors at the Nurses Home main entrance. Dietz Sd
Co will provide a proposal request to ASIC of how TCB would like the automatic doors to function. item continued.
7116/06 - Rick called Walter from Greenfield Glass during the meeting and he is fine with using Besam and it will not effect
the warranty. Walter would lite to review the package from Besarn before it is accepted. Jeff is still working with
Besam. Jeff is working with Besam to provide a package that works with the door head conditions. Item continued.
2/23/06- After mtg note: Paul, Peter&Jeff met with Ben from Besam after the meeting. (See Jefrs Email sent out after the
meeting for more detail) Besam's cost will be around $4,000 for their portion of the work and Paul, Peter&Jeff
figured the additional work by A&C and Schmitt will be around$4,000 as well. Peter will check in with Rick to see if
he wants to bring Greenfield Glass back on for this item or use Besam. Ben will contact Dino to review the Auto
doors and to develop a solution and price. Ben mentioned that his work from design to installation will take 6 to 8
weeks and this doesn't include A&C and Schmites part s. item continued.
50.1 NURSES HOME BF KITCHENS 202 Sr 302
2/23/06-Jeff explained to Tom that the kitchen issues are ai result of the additional furring added from the Energy Star scope of
work and was missed when the piping was being addressed in those areas. Jeff apologized for missing this item but also mentioned
that since this was a result of the Energy Star/Rise additions to the project that the allowances would be an appropriate means to
pay for the additional costs. Rick R Tom agree and Rick mento ned that he has only spent around$5,000 of the total$20,000+/-of
the allowances for Energy Star and Rise. A&C will accelerate the work to complete these 2 kitchens and twice the price out of the
allowances. Item closed.
50.2 PROJECT MEETING SCHEDULE AND ATTENDEES
2/23!46- it was discussed at the meeting today that Marc&Jeff will no longer be present at the job meetings. They wifi be
available by phone if notified in advance or will attend any meeting if notified in advanced. Dietz&Co. still has many items that
they are working on will keep the project team up to date on there progress and resolutions. If any new items come up Dietz&
Co.will be notified by Tom or Dom. Tom and Dom will run the meetings and record(Jeff will forward Tom the digital file for the
meeting minutes so he keep the same format.)and issue the meeting minutes to the list of recipients below. Tom, Dom,Rick&
Peter will determine the schedule for the meetings at the next meeting. Item continued.
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DIETZ&COMPANY ARCHITECTS,INC.
50.3 ARCHITECTURAL RECORD DRAWINGS
2/23106-Rick asked Jeff if Dietz FY Co-would provide their services to generate the Architectural As-bunts for the project Jeff
will review this item with Marc item continued_
3/2106 Tom stated that Jeff told him that Dietz and Co.would not be able to do this work.
SUMMARY OF ACTIONS REQUIRED: Theom
Community Buildrs:
e
Aquadro&Cerruti,General Contractors • Postal Drop Box for Village Hill Road
• Provide COP for temp heat,pwr
See COP list at top of notes. • Phone lines
Section 3 forms Diem�Company Archiltect�
• BDG Sidewalk Flooding Solution sketch from
BDG
• Auto door PR
Next meeting will be held at:March 9,2006• Job meetings will be held on Thursdays at 9:00 am.
To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items
discussed_ The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
Respectfully submitted:
The Community Builders,Inc
Tom Kegelman
March 6,2006
copies: entailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro S?Cerruti,General Contractors
Tom Kegelman,TCB Paul Stpamese,TCB
Jeff Squire,Berkshire Design
Sh Group
Sharpies Mian Delaney,
elane,Mass
BerkshireDevi:design Group
Dino D'Angelo,Lindgren bbl! arp
Nicole Weiss,Lindgren 61 Sharples *Tony Patido,Northampton Building Department
Win Barry(Structural Engineer) Peck Lucas,Aquadro 9 Cerruti (thru Tino)
Dominic Ingegneri,TCB Jim Moran,MJ Moran
Paul Babin,Lindgren&Sharpies Mersa Leppones,TCB
Steve Rogers,Rogers Management,Inc Andrea
John on Affordable Housing Trust Fund
File
*sent by mad
xA201 M-rihpr at hmpial (camwJ^r851 D30606)A*c
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DIE z Fl COMPANY ARCHfTECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6796 Fax(413) 73211385
MEETING NOTES
DATE: February 2,2006 MEETING: CONSTRUCTION MEETING NO.47
PROJECT: Village at Hospital HE—Phase I LOCATION: Aquadro&Cerruti Offices
Project Noc 20144 Northampton,MA
PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz&Company Architects
Jeff Manley,Dietz&Company Architects
Melissa Leppones.TCB Jeff Squire,BerkshiFe Design GFeup
Paul Stramese,TCB Rick Aquadro,Aquadro 6 Cerruti,General Contractors
Dominic Ingegneri,TCB Peter Lucas,Aquadro&Cerrud
Tine rCraar-u wl�r
David omem Dietz GenuwaWen Steve F!Fpu,DIFA Gensu town
Bob hl-.AeFs MI Sehm Torn C-{.,..1m MI sehmitt
Brian Blais(TCB) Jim Moran,MJ Moran,Inc
WEATHER: Sunny 45'.
Corrections to previous meeting notes: None.
Progress as reported by Contractor: See attached Progress sheer subiwrted by Contractor: L
Shop Drawling Log:
Submitted: See log handed out at mtg.
Reviewed:See log handed out at mtg.
Outstanding% See log handed out at mtg.
Supplemental Instructions(ASIS,PRs,etc):
Issued:See log handed out at mtg.
Outstanding% COPS that need to be generated by 1A&Cc Energy Star Allowance, Seeding&Plantings,PR 20 Concrete
Sidewalks, PR 24R1 Deleting Paint iA Mech Rms, PR 25 Electric Baseboard Heat in Baths, Precast Sill
Repair,PR 23.
COP&that need to be revised by Ate:.COP 14,
CODs that need to be reviewed by Dietz.
4.1 SECTION 3 AND MWBE FORMS
1120105-12129105 See Previous Meeting Notes.
1112106- Present Rick provided the paperwork today,Torn will review FY comment. Item continued
11.1 SCHEDULE
5/12/05-12129105 See Previous Meeting Notes.
1/5/06- AFDC has a 30 day temp CO for the South Home] A&C will complete all of the items the inspector wants completed
(before 213/06)so they can extend the temp CO until the spring at which point the only outstanding items will be site-
related items that cannot be completed until Spring. A&C provided L&S all the docs they need for their closeout.
Item continued
1112106- Rick will contact the building department about extending the temp CO. Item continued.
1119106- AFDC will start working on the punch list items tomorrow and they are currently working on installing the mirrors.
Jim Moran has the inspector set up for the 27`h provided that the flooring, sheet rock etc are completed so he can
install fixtures. Jim noted that the backflow preventors have been signed off on for both buildings. Jim will provide
caps fro the dryer vents. The from doors for the Nurses Home Lobby should arrive on Tuesday. Tony will be visiting
the site at 9:30 am this coming Monday for a preliminary walk through of the Nurses Home. A1C will check with
Tony about a partial CO and if the Elevator will be necessary for the CO. Item continued.
1/26/06 - Peter noted that 6 units in the South Home will be completed by the end of the day today_ A&C is hoping to have
the Conditional Temporary CO by February I". In the Nurses Home A&C is n1i11t countertops in 2 kitchens and
have a cabinet issue in one unit that they are resolving. The elevator and the main a Bance will not be completed for
the Temp CO. AfYC is working very hard to complete the building for the owner early but they still have a lot to do.
Item continued.
212/06- A&C received the temp CO for Nurses,which excludes 6 units. Tom is looking to trove people in to Nurses by the
end of the month. Peter is hoping to have the elevator inspected on Monday or Tuesday. The elevator phone
currently dials 911 (TCB will change the phone when they move in). Peter noted that the South Home punch list items
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have not been completed since he has been focusing on the Nurses Home Temp CO. Tom would like the 16 units
that are not excluded from the Temp CO ready for people to move in for the end of February. ASC will get a
sweeper for February 15v`to dean the lots for the open house. Item continued
14.1 DE-LEADING
6/2/05—12129/05 See previous meeting notes.
115/06- Afs'C is waiting for the common stairs to be completed before the testing occurs. Paul will contact T&B to see what
is recommended for cleaning the stair area Item continued-
1/
ontinued_1/12/06- T&S will come out to do testing once the common stairs in the South Home are painted. Item continued.
1/19/06- The revised COP for the Nurses Home entrance was accepted and will be in the next CO. Paul will set up the
testing for the South Home with T&B for Tuesday. Item continued.
1126/06- South Home's Unit 102 entrance at the head needs to be replaced or wrapped in coil stock. The grade at the right
side of the entrance is too high(too close to the lead paint). Item continued.
20106- Once the South Home is ready for the lead testing they wig notify Tom. The jambs and head at South Home's Unit
102 entrance are being wrapped with poplar. Item continued.
20.1 LANDSCAPING WORK
7/14105-11/10/05 See previous mtg minutes.
fill 7/05—Present-A&C Is worldng on the COP for the seeding and plantings. Item continued.
33.3 RISE ENGINEERING SITE VISIT
10113/05— 12/29/05 See previous mtg minutes.
1/12106-The controls are note wired for power. A&C is focusing on the rest of the building right now and do not want to
pull any forces of their current task. Tom gave his approval. Item continued
1119106- Paul has it scheduled for today_ Item continued.',
1/26/06 - A&C needs to provide some additional info ort verification of payment to Rise before Rise will release money to
TCB. Item continued.
34.1 DRAINAGE TRENCH a NORTHERN SIDE OF PARKING LOT ABOVE NURSES HOME
10/20/05— 1113/05. See previous mtg minutes.Item continued.
I I/10/05—Present A&C Is working on the COP. Item cotrtinued.
1/12/06-Present David will have his numbers into AFDC for next week. Item continued.
2/2106- A&C provided the COP Dietz&Co will review. ',Item continued.
36.1 CCD#2
11/03/05— 12/15/05 see previous mtg minutes.
115/06—A&C's portion was paid in CO##9,they are still trying to get David's portion. Item continued.
1/12106- Present David will have his numbers into A&C for next week_ Item continued.
36.3 SOFFITS/CHASES
11103/05—Present.-A&C will review what soffits and chases that have and have not been installed in the South Home. Item
continued.
36.5 CONCRETE SILLS
11/03/05—A&C noted that several precast sills Q the Nurses Home need to be replaced/patched, 10 or 12 of them by Paul's
count. A&C would like to use a patch kit on there_ Marc would like a price for this work so we can get the owner's
approval. Item continued.
11110105—A&C is working on the COP. Item continued.'.
1211105—Present A&C is working on the COP and noted that the work will happen in the springy Item continued.
212/06- A schedule will be created for the scope of work.. Item continue.
31L2 'PROPOSED CROSS CONNECTION INSTALLATION'MEMO FROM GEORGE ANDRIKIDIS(DPW)
11/17/05—Tom would like a memo or email from A&C/Moran stating that all of the items listed in the Memo have been
addressed. Item continued
12/1105—Rick will forward Moran's email to Tom_ Item continued.
12/08/05-Present—Tom is waiting for this info from Rick. Item continued.
1/12/06- Tom is still waiting for this and noted that Rick also needs to address a new letter in the one he is working on now.
Tom will forward the new letter to Rick. Item continued.
1119106 - Present After a quick review of the letter at the mtg Tom and Rick will verify if there is anything on it that A&C
needs to address or if the items are for TCB. Item continued.
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38.S CARBON MONOXIDE DETECTORS
I It 17/05—12/15/05 See Previous Mtg Notes.
12/29/05 - Apparently,the Fire Dept does not want to be notified of a CO detector alarm. It was asked that Marc check
with the Engineer to see if they can be wired to a local"trouble"alarm in the FACP. Item continued_
I/5/06- Dino will get info on: I)Installing a local alarm in the Mech Rms with a digital display of the CO levels. 2)Hand held
CO monitors 3)Local alarms for adjacent Units Once Tom hears from his lawyer about this law he will pass the info
on. Item continued.
1112/06- Schmitt mentioned to A&C that the panel they have to conned to is not in the electrical rooms at both buildings.
They will have to make a direct run to the entrances to hit the panels. Dietz fd Co will have Dino contact Bob
Newton to discuss_ item continued.
1/19/06- Tom would like to hold off on this item since the code has not been written yet_ Item Continued.
1126/06- Tom presented a letter from Energy Star to Mart dated 7/20/2005 stating that they want CO detectors in the mech
rooms of both bldgs. Marc was not aware of this letter. A&C will contact Andy from Energy Star to discuss this item
to see if they really need to provide the CO detectors and if they need to be connected to the flre alarm system. Item
continued.
2/2106- Rick spoke with Energy Star and they are only requiring locals(the stand-a-lone battery or plug-in CO decedors you
would buy at Home Depot)in the Mech Rooms. Bf ian will purchase and Install. hem continued
39.2 SITE PLAN MODIFICATIONS FOR PLANNING BOARD REVIEW(Concrete walk PR)
12/1/05 —Tom needs to have one plan that clearly shows all of the modifications to the site so he can review it with the
planning board. The areas Tom specifically would like to address are: The 2id layer of gravel where the sidewalks have
been deleted and what curbing has been deleted After meeting note. Tom,Mw*Darnold,Jeff S91dres Marc Swmlck,
Jeff Manley blPaul met out at the site to review the site. There w0be Ur-cont curbing at the entrance of the driveway
and BDG*W1 Issue a plan showing all of the modbliCations to the original contact David Dietz was contacted by Mark
Darnold and hewfl/be Installing the cwrfiing. Aem conimued.
12/08/05—Tom would like Dietz&Co.to generate a PR adding back in the raised walk and add the concrete walk along lot
2D. BDG will generate a sketch to price the concrete walk in 2 sections as Tom requested. Tom is meeting with
Carolyn today at the site and wig review with her what the city wants for curbing at Olander Drive. Item continued.
12/1 5/0S-Present—The PR was generated and released, A&C will provide a COP for the concrete walks and not for the
TRG walks. Item continued.
40A BEEHIVE CATCH BASIN ON EAST SIDE OF NURSES HOME
1218105—David noted that he can lower the beehive 5"i6to the catch basin. This will create a 1'-0"concrete circle around
the grate and will cost$600 to$800 to drop. To gave David approval to do this. A&C will provide a COP Item
continued.
12/15/05 — Present — David took out the beehive catch basin to be worked on and provided a temporary grate. Item
continued.
1/12/06- David did not feel that he had approval to modify the beehive so he has not sent it out yet A&C notilled him that
he did have approval. Item continued.
1119/06—Present David has sent the beehive out to be modified Item continued.
212106- A.&C issued the COP and it was accepted and wig be included in the next CO- Item Closed
40.5 BLOWER DOOR TEST
1218105—1/12/06 See Previous Mtg Notes.
1/19!06 - A&C passed the blower door test They will bass the test report off to Dietz&Co when they receive it Item
continued.
1126106 - Present A&C hasn't receive a certification letter from Energy Star. Rick will contact Energy Star to discuss. Item
continued.
42.1 DELETE PAINTING IN MECH ROOM
12/29/05 - TCB requested that we get a price for deleting all but prime coat on the walls in Mechanical rooms, Electrical
rooms and Elevator Machine Room,as well as on pipes. Dietz will issue a PR. Item continued
1/5/06-Present Dietz FY Co.Issued the PR after the mcg. A&C will generate the COP. Item continued
1/19/06- A&C will provide a COP that includes a ;1.000 credit from COP 34 for removing the paint on floors from rooms
18,25&26. A&C will also provide a COP for PR 23 to remove the flooring in the South Home Mech Id Elec rooms.
Item continued.
1/26106- Mach(18]is already painted. Rick noted that the credit from his sub for the remaining rooms is$1,600. Marc feels
that the credit is too low for what the work entails. Rick will discuss the credit with his sub. Item continued.
212/06- Rides sub would only go to$2,000 for the credit. This was accepted and Ride will reissue the COP to be included in
the next CO. Item continued.
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42.2 JERSEY BARRIERS
12/29/05—Present Due to unrelated traffic an site,Tom asked Rick to provide a price for jersey barriers blocking Olander
Drive after our driveway as well as for the future road above South Home. Item continued.
1112/06- Present.David is working on the price. Item continued.
2/2106- A&C provided costs for various options Melissa will determine locations and quantities. Item continued.
42.3 SIDEWALKS FLOODING
12/29/05- Due to site topography to the North and West of the South Home, the rain water runs across much of the
sidewalk. Several options were discussed to alleviate the problem for the next year or so until the road is built Marc
will discuss with Berkshire Design Group. Item continued.
115/06- Tom spoke with Mark Darnold and he is working on a solution for this item. Item continued.
1/12/06- BDG needed some grades verified. Paul was out at the site today verifying the grades in question. Item continued-
1/19106
ontinued1/19/06- Peter will have David come out to the site to review and provide suggestions for a temporary fix. It was agreed
that once the road is in above the South Home this shouldn't be a problem. Item continued
1/26/06 - Peter met David Dietz and David noted that anything that would be done now would be a waste of the owners
money. Tom agreed to wait until the spring time and have TCB maintenance keep the walks clear of ice. Tom would
like a sketch from BDG showing all of the work that needs to occur in this area to resolve the issue_ The sketch will
include the Swale as well as a damn at the north side(where the road will eventually go)to push water away from the
building out to Village Hill Road. Item continued.
2!2106 - David suggested to cut a swale by Old Main. Marc will review and give direction out at the site today. After mtg
note: Marc reviewed andgave dfrecdon to cut dee swa/e at the side of the proposed road north of the South Home
closest to 01d Main. Item continued
42-4 BUILDING PLAN FOR FACP
12/29/05- Dietz has provided a plan to be inserted in a frame for the FACP. A&C will mount it Item continued.
1/5/06- The plans need to be framed and mounted. They will be up before the end of the month. Item continued.
1/12106- Present The plan will be mounted before the building is occupied. Item continued.
1126106 - The plan is up,framed and approved by the Fire Department for the South Home. Paul now needs pians for the
Nurses Home from Dietz&Co.to mark up. Item continued.
2/2106 - Paul will determine what the 2 additional smokes in the basement of the Nurses Home will be and forward the
changes to Jeff. Item continued-
42.11 HEAT IN THIRD FLOOR BATHS
1229/05 - There are 2 bathrooms on the third floor;of the S. Home which have exterior walls and windows, but no
baseboard radiation. Marc will check with the engineers. Item continued.
I/5/06- Jim suggested to put electrical heat in these Ioc4ions,Dino agreed. Dino will get the info together to generate a PR
and send it to Dietz&Co to issue. Item continued.
1/12/06- Present Dietz&Co issued the PR and A&C is yvorking on the COP. Item continued.
1/26/06- Schmitt gave a price of$1,700 per bath for thejelectric heat as designed In the PR. Schmitt made a no that he has
an option for reducing the cost. Rick left a message with Schmitt during the meeting and is waiting to hear back from
him. Item continued.
212/06- Schmitt will tie into the bedroom circuit and gave a price of$500 per bath to do so. AFIC still needs to add in their
additional costs. Tom gave the approval to do the work if it is$700 or less, if it is more then$700 we will need to
review the price. Item continued.
44.1 PHONES
1112106- Paul noted that the permanentphone lines are not run to the buildings yet The phone company need a grounding
strip installed by the electrician. A C will review/iddress- Item continued.
1119106- The grounding strip has been resolved. Tom would like 3 phone lines run to the buildings krm continued_
1/26/06- The part that Verizon has been waiting for was shipped to Florida and the service to the bldgs is now out 2 months.
Rick noted that Tony will issue the CO as long as he has a letter noting when the permanent service will be in. Tom
will try to get a letter from Verizon stating that they have a 2 month delay on the service. Item continued.
2/2/06- Paul spoke with Verizon and they will be out today and should be finished in 2 weeks for both bidgs. Item continued.
46.1 SIDEWALK SPALLING
112.6/06- Present AFDC is aware that the sidewalks will need to be repaired In the locations they are spalling. Rick noted that
they are not sure why they are spalling. Rick also noted that de-icer should not be placed on the walks during the first winter.
however,if you need to you should use magnesium chloride. Rick gave Brian a list of products he could use. Item continued.
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46.2 KNOX BOX KEYS
1126106- Peter and Paul will contact the Fire Dept to determine what keys they would like in the Knox Box. Item continued.
212!06- Peter noted that the Fire Dept does not want the apartment keys in the knox box. Item closed
46.3 SOUTH HOME PUNCH LIST
1/26/06- The common stairs and mechanical room still treed to be punched. Dietz&Co will review them after next weeks
meeting. A&C will fix the crooked door frame in Unit 104 at the common stair. AFDC will contact Moran about changing out the
T-stat covers in the common stairs so they can only be accessed with an alien wrench. Dietz&Co.will review the punch list when
all of the items have been completed. item continued.
212/06- Jim Moran will look into the T-Stat covers. Dietz&�Co do the punch list for the South Home common stairs,Mach
Elec rooms and attic after the meeting. Item continued.
47.1 ROOF ACCESS HATCHES
212/06- Peter noted that the roof access hatches do not have any locks on them. Peter recommended adding pad locks to
the hatches for safety. TCB will add pad locks to the hatches Item dosed.
47.2 ATTIC SMOKE DETECTORS
2!2!06- Dom noted that there are no smokes in the attics of either bldg and would like to know If that Is how they were
designed and why we don't need them there. Dietz&f Co.will.review with L6M Item continued.
47.3 TREE LIMB TRIMMING
212106- Dietz Ef Co will review who is responsible for trimming dead Punbs with BDG. Item continued.
47.4 HEATING IN UNIT 305
2/2/06 - Addendum item 3.5 (2)removes the toe kick heater and add fin tube to the wall under the window in Unit 305's
kitchen. A&C noted it Is very tight with the refrigerator there. A&C and Moran will work together to bury the pipes In the wall
to get it to work. Item Continued.
47.5 DRYER CAPS
212/06 - Jim Moran wilt provide caps for the dryer vents for Brian (TCB)to install and Jin will bill Tom directly for the(1 1)
caps. The caps will be installed at the South Home_ Item closed.
47.6 BATH FAN CONTROL SETTINGS
212106- It was noted that the bath fan timer controls in;the Units are to be set by the owner since they are not required to
vent the bldgs by code. Tom would like to know how the timers should be set Dietz&Co will review with L65. Item continued
47.7 WATER NOISES IN SOUTH HOME UNITS 101 &102
2/2106- Paul noted that you can hear running water In units 101 & 102. Jim Moran will check into this kern. Item continued.
47.8 MAILBOX KEYS
2/2106- A&C will located the keys for the mailboxes and provide them to Melissa. Item Continued_
47.9 RETAINAGE
212/06- Jim wanted to know when the retainage would be released for the South Home. Tom noted 5%will be released with
the next req and 5%will remain. Jim noted that he would like his final 5%since his portion of the work is complete. Rick 6'Jim
will discuss this item since Tom needs to keep the final 5%until the entire project is complete. Item closed_
47.10 NURSES HOME BLOWER DOOR TEST
212/06- The blower door test is schedules for the 6"', 7" b'8ei 5 Peter would like to move it to the following week. Item
continued.
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SUMMARY OF ACTIONS REQUIRED:
Aquadro Ef Cerrutk Gan"Contractors The Community Builders:
• Provide COP for temp heat,pwr • Postal Drop Box for Village Hill Road
• See COP list at top of notes. a Section 3 forms
• CO extension • Jersey Barrier Locations/quantities
• Mailbox keys 0 Smoke detector#s from FACP plan(Nurses
Home
Dietz&Company Arch"oacts:
• BDG Sidewalk Flooding Solution sketch from
BDG
• Precast Concrete 5911 schedule for Nurses Home
Next meeting will be held at:February 9,2006. Job meetings will be held on Thursdays at 9:00 am.
To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS,INC.
Marc Sternick
February 4,2006
copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro&Cerruti,General Contractors
Tom Kegelman,TCB Paul Stramese,TCB
Jeff Squire,Berkshire Design Group Alan Delaney,Mass Devt'
Dino D'Angelo,Lindgren&Sharpies Mardi Darnold,Berkshire Design Group
Nicole Wein,Lindgren b'Sharples 'rorty Pacillo,Northampton Building Department
Sill Barry(Structural Engineer) Peter Lucas,Aquadro I'l Cerruti (thru Tino)
Dominic Ingegneri,TCB Jim Moran,MJ Moran
Paul Babin,Lindgren&Sharples Mersa Leppones,TCB
Steve Rogers,Rogers Management,Inc_ Andrea Pichette,TCB
File Kelp Johnson,Affordable Housing Trust Fund
*sent by mail
'., ri2n144-vtlhV acho■pttii tia10B�Unep�omlmncQ_nrttK OIZ605_doc
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DIETZ&COWAW ARCHITECTS,INC. 17 Hampden Street Spri�kld MA 01103 (413) 733-6748 Fac(413) 732-4385
MEETING NOTES
DATE June 23,2005 MEETING: CONSTRUCTION MEETING NO. 17
PROJECT: Y&V at Hospital Hill—Phase 1 LOCATION: Aquadro&Cerruti Offices
Project No: 20144 Northampton.MA
PRESENT: Bewwly Gage,T-GS Marc SternicicDietz&Company Architects
Jeff Manley,Dietz&Company Architects
Paul Stramese,TCS
Tom Kegelman,TCS Dominic Ingegned,TCB
Jim Moran,Mj Moran,Inc Peter Lucas,-Aquadro&Cerrutl
G-holes Rageaa F4 4whwitt
WEATHER: Sunny 85°.
Corrections to previous nwwdng nates: None.
Progress as reported by Contractor:
Gerw".rai: Gag is thru the site with his pipes. ABC has 8 laborers.I carpenters&3 masonry cleaners on site.
South Home: The masonry cleaning is in progress,soffit work is continuing,the structural beams are being installed in the bsmnt
and A&C is rebuilding the old main entry and removing the roof.
Nurses'Home: The masonry cleaning is in progress. The wind¢w weights have been removed.the concrete floors are being
patched and A&C is underpinning and excavating at the elevator/adaption.
r
Shop Drawing Log:
Submitted See log handed out at mtg.
Reviewed:See log handed out at mfg.
Outstanding•.. See log handed out at mtg.
SupplamenW Instructions(ASK PRs.ew u .
issued:See log handed out at mtg.
Outstanding_, See log handed out at mcg. _J
6
1.13 TEMPORARY HEAT/POWER/VVATER
12/22104—5/12/05 See Previous Meeting Notes.
5126105 A&C will Issue costs to date. Dietz& Co will issue a CO for that amount. Removal will be put under a separate
CO once costs are known, [tern continued.
6/2/05—A&C has the info&will issue a COP. After reviewed by TCB Dietz&Co-wig issue a CO. Item continued.
6/4/05—Present No new info. Item continued.
2.2 ENERGYSTAR
116/05-5/26105—See Previous Meeting Notes.
61VOS—Peter will meet with Rick to discuss the site visit wlth Energy Star to determine If A&C will take on this task The
original lighting package wig be used and the propos submitted lighting package will be sent back from L&S as revise
and resubmit Dietz & Co will add the lighting to'die next Change Order for the amount that was credited in
Contract Modification W. Jim Moran will check to see if he can get black ABS at the gooseneck venting for the flues
since painting the white goosenecks would be a problem. ji i is also working with Roger from Rise and Dino will
provide a narrative for the night setback thermostat range limit A&C will provide their final energy star costs. Item
continued
6/9/05—Costs are still being assessed. A&C wife provide a cost for the spray foam indicating the difference of the spray foam
to what was spec'd. This was requested by energy star to determine if they can pay the difference of the cost with
additional funding that Mass Electric offers. Jim noted that black ABS is not an option for the boiler exhaust piping but
they could either provide white or gray PVC,a price will be Included for painting the pipe. Tom noted that if A&C's
price is higher than what Energy Star will pay A&C wig submit a COP for the additional cost item continued.
6/16/05—A&C Is working on the cost and getting the contract from Energy Star. A&C wig have the complete package in 2
weeks. Jim needs to know if we can take out the turbines from the South Home&provide something else,per Energy
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Star's recommendations. The PVC pipes that will be vented out the roof will need to be 24"above the roof plane to
avoid snow buildup. Item continued.
6/23/0S-Dino spoke with Energy Star about the turbines at the South Home and they are not requiring it to be revised and
they do not require a booster switch. ABC will have their final numbers for next week for review/approval. Item
continued.
4.1 SECTION 3 AND MWBE FORMS
1120/05-6/9/0S See Previous Meeting Notes.
6/16/05- Rick&Tom still need to meet. They have a mtg set up for Monday. Item continued.
6/23/OS-Rick&Tom met.this item is ongoing. Item continued.
4.2 DRAIN PIPE INVERTS
1/20105-6/9/OS See Previous Meeting Notes.
6/16/05 -DPW verbally accepted the plan. The plan was issued in PR#10 which will be an add to the cost of$10,200 in
CO#1. Item continued.
6/23/05 - Peter noted that he is going to give Dietz Const. the go-ahead to start so that work is not held up by the
paperwork. item continued.
7.2 SOUTH HOME ROT
4/14/05-6/9/05-See Previous Meeting Notes.
6/23/05-Ab C has the coiling/roof open and they have reinforced the framing per Bill Barry's requests. Item dosed.
9.1 COLOR BOARD
4/20/05-6/16105-See previous m%notes.
6/23/05 The boards were created,Dietz 6 Co.will generate matrix of finishes for A&C. Item continued.
10.2 STAFF BATHROOM
SIS/OS -6/167OS See Previous Meeting Notes.
6/23/05-The revised bathroom PR was issued& emailed. Item Continued.
10.3 BOOKCASES AND FIREPLACE MANTELS
5/5/05-Bookcases and fireplace mantels have lead paint Bookcases and moldings are to be covered with gwb or removed
Mantels are to be removed and replaced with simpler,new pieces. Dietz lir Company Architects will provide direction-
511 2/OS
irection_5/12/05-No new info. item continued-
S/19105
ontinued5/19105-Dietz b Co issued Proposal Request#S. A&C 4 provide a cost. Marc submitted some samples of Inexpensive,
pre-built mantels to A&C for their review. kern continued. j
5/26/05-Present -No new info. Item continued.
11.1 SCHEDULE
5/12/05-6/9/05 See Previous Meeting Notes.
6/16/05-No new Info. Item continued.
6/23/05- A&C will have a revised schedule for next mtg. item continued.
11.4 BASEMENT FLOORING
S/12/05-Marc was asked to review options for reducing the;possibility for mold growth under the carpeting in the basement
of the Nurse's Home. item continued.
5119/05-Marc is reviewing. Item continued.
5/26/05-Marc is waiting for some product Information. Iterni continued.
6/2/05-Still waking from A&C's sub. Item continued.
6/9/05-No new info. Item continued.
6/16/05-Switch to rubber backed carpet In the basement(mold resistant). Marc will review alternate flooring system options
for next meeting. item continued.
6123/05- A rubber backed carpet will be provided,a location for a built in dehumidifier and Marc will research rubber
backed plywood as an alternative underlayment hem continued-
ILS
ontinued_1I.S SUMP PUMP
S/12/05-6/9/05 See Previous Meeting Notes.
6/16/05-Have LbS put one smaller pump(20 Gallons per minute)in a 2x2x2 sump pit with a 2"pipe. /tern continued.
6/23/05- Waiting for sketch from L&S. Dietz will issue a PR. Item continued.
13.1 NURSES,HOME:2X2 CONCRETE STEAM TUNNEL
5126/05-6/2/OS See Previous Meeting Notes.
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DIETZ&COMPANY ARCHITECTS,INC.
619/05—The work is complete. APC will issue a COP for capping the pipeltunnel that was additional to the original scope of
work. Item continued.
6/16/05—No new Info. item continued.
14.1 BRICK
6WO5—A&C will be patching w/salvaged brick. At new areas and at the bsmnt window infill at the Nurses'Home APC will
be using 170 Camden Blend modular machine brick. A&C will provide a submittal for approval. Item closed.
6/9105—The brick was accepted APC will provide a submittal for record. Item continued.
6/1610S—The brick that was accepted cannot be supplied. A&C is working on a new solution. Item continued
6/23105- The original brick that was accepted(170 Camden Blend)can be supplied but not delivered until August,A&C was
OK with this schedule. "C will provide a submittal to Dietz&Co.for the record. item continued
14.2 DE-LEADING
6/2/05—TCB is generating a de-leading package that they will submit to Dietz& Co. Dietz P Co.will generate a proposal
request for A&C. Item continued.
6/9/05—TCB,Dietz&Co&A&C reviewed the scope on site after the mtg. Patriot will come out to the site to review with
Peter P Paul and then give a price on the scope of the work. Item continued.
6116/05—AP C will posslbly have price today. Item continued
6123/05- A&C doesn't have a price from Patriot yet,Peter Y%W call. Item continued.
17.1 CABINE'T'S
6123105- Marc noted that he reviewed the cabinet sample last week and that the finishes on the cabinets must match and be
even throughout the cabinet,without the finish being worn;at the edges. He noted that if they arrive in an unacceptable
condition they should be returned. Item Closed.
SUMMARY OF ACTIONS REQUIRED:
The Community Builders: Dietz P Company Ardsitects:
• Outlet locations(Paul) • Color Schedule
• Review Basement flooring details,need info from
A&C
• Issue PR for sum L&S
P P�nP{ )
•
Aquadro&Cerruti,General Contractors
• Review of Energy Star requirements and final price
for additional work
• Section 3 P WMBE forms
• Provide COP for temp heat,pwr
• Brick submittal
• Revise schedule
• Proposal for metal strapping Instead of wood
blocking for cabinets.
• AS]list reviewed for COP's
• COP fro remainder of Conc Steam tunnel
• Fireplace COP
• COP for PR#10 drain line additional work
• COP Temp Heat/Power
Next meeting will be held at Jure 30.200S. Job meetings will be held on Thursdays at 9:00.
To the best of my knowledge and belief, these meeting notes',are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
Respectfully submitted:
DIETZ P COMPANY ARCHITECTS,INC.
Marc Sternick
June 24,2005
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DIETZ&COMPANY ARCHITECTS,INC
copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro.Aquadro&Cerruti,General Contractors
Tom Kegelman,TCB Paul Stramkse,TCB
Jeff Squirm,Berkshire Design Group Randy Loclklin,TCB
Dino VAngelo,Lindgren&Sharples *Tony PatiNo,Northampton Building Department
Bill Barry(Structural Engineer) Peter Lucas,Aquadro&Cerruti (thru Tino)
Dominic Ingegneri,TCB Marvin Wakley,Lindgren&Sharpks
Paul Sabin,Lindgren&Sharples Melissa Leppones,TCB
Steve Rogers,Rogers Management,Inc. Andrea Pkhette,TCB
File •sent by mail
,.%20144-11W a[hespiW MMW&nM�,oaesknnevJ rq(7_0�770SAot
i
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VolVolVa/ 1U.00 rnl WJUU1
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I
DIETZ E!COMPANY ARCHITECTS.INC 17 Hampden Street Springfield MA 01103 (41
EC3) 733.6789 1�(4t3�732A38�' erL�
JUN - 0 2005
MEETING NOTES _
3005
MEETING: CONSTRUCTION MEETING 146. 14
HATE: Jeers Z r
PROJECT: Village at Hospkaf H9-Phase I LoCAmm Aquadro&Cerrutl O'1 ices
Project No: 20i44 Norcham�+!*,MA
PB!"�j►T �$ Marc Sternick,Dietz b Company Architects
Randy Loeldin.TGB Jeff Manley,Dietz Ef Company Architects
Paul Stramese,TCB Rick Aquadto,Aqu&dro&Cerruti,General Contractors
P1lmte Weiss,LindgrenSharpie$Engineers Steve Firgau,DFA Consultants
Tom Kegelman.TCB Dominic ingegneri,TCB
Jim Moran.MJ Moran,Inc Peter Lucas,-Aquadro&Cerruti
Chaf4es Pagaisa,MI SO— David t'
- - JTine-Casquire,
9e�reil_ Design Group
WEATHER: Cloudy.60'.
Corrections to previous meeting notes. None.
Progress as reported by Convaetor
General: Gag is on site along with his drain pipe materials and will'be statin work next weef� A&C is continuing i0 hour work
days. Asbestos abatement will be completed by today for both bldg.
South Home A&C has 6 carpenters woriting on the stairs&LVLs_',
Nurses Home: 75%of the roof is stripped.Ya lir demo is at 100'%(minus structural),2"4 Rr demo is at WX and they have Just
started on the I"fir. ASIC is working on rtstaftg the new soffit trim aodventing.
Shop Drawing Log:
Submitted: See the attached log.
Reviewed:See the attached log,
Outstanding:Color Submittals(the majority of the it s have been submitted.Dietz&Co.will start the boards and
incorporate the rest of the submittals as trey come in. See the attached log.
Supplemental Instructions(Asia,PRs,etc}:
Issued:See the attached log.
Outstanding;Office 117 Toi►et Rm(gam&Co is revising the layout&waiting for approval of a sketch emailed to
TCB)b1 PR#S Nurses'Home Fire Places.'See the attached log.
1.13 TEMPORARY HEAT/POWER/WATEK
12/22/04- 1127105 See Meeting Notes#6 for previous entries.
4107105-5105105 See Meeting Notes#10 for previous entries.
5!12/05-Present-All parties agreed that costs will be share equally batween Owner&Comwector. Final costs for removal
of temporary,slet,ic service have yet to be determine- item continued.
5126105-A&C will issue costs to date. Dietz&Co will issue a CO for that amount Removal will be put under a separate
CO once costs are known. hem continued.
612/05-A&C has the Info F!will issue a COP. After reviewed by TCB Dietz Fy Co.wr7i issue a CO. ttern continued.
2 2 ENERGY STAR
1/6/OS-5112/05-See previous mtg notes.
5/19/05-AYC will generate prices for the fans. An venting must go thru the root South Home will have 6 vents(18"x26"
ciear)and Nurses'Homs will have 10 vent$(Ifs"x24"clear). Patter doeso t feel that these chase sizes will be an issue.
The boiler layout will need to be modified so that the boilers are closer to the chases.Jim noted that an additional
$7,124.00 would be added to the price for the extra lengths of flue needed Jim also noted that the pipe coming out of
the roof would be white PVC. Can we change the last couple of feet of the PVC pipe to black M pipet Jim would
need the final decision from the owner before he starts to look at reconfiguring the boiler rooms. Once TCB has the
fihai$lumbers for the total energy star package from A&C they can make their decision. Item continued
5126105-A&C will provide backup for the cost of the fans and include it in the complete energy star Change Order Proposal
package. Dominic wig set up a meeting with the Energy Star reps to cane out after the next job meeting to review the
Energy Star package. Once the package is completed and reviewed with Energy Star TCB will make their final decision.
Item continued.
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DIETZ&COMPANY ARCHITECTS,INC.
6121135-Peter wig meet with Rick to discuss the site visa with:Energy Star to determine if AfYC will take on this task. The
original lighting package will be used and the proposedlshibmitted lighting package will be sent back from L6'S as revise
and resubmit. Dietz 6' Co will add the lighting to the nem Change Order for the amount that was credited in
Contract Modification#1. Jim Moran wig check to tee If he can get black ABS at the gooseneck venting for the flues
since painting the white goosenecks would be a problem. Jim is also working with Roger from Rise and Dino will
provide a narrative for the night setback thermostat range limit A&C will provide their final energy star costs. Item
continued
4.1 SECTION 3 AND MWBE FORMS
11201005-Marc issued Section 3 and MWBE forms to A&C. Item continued.
1127105-No new info. Item continued.
4107105-Since A&C is paying Dietz 6'Company Architects for services to revise the Documents for use as as-builts,Marc felt
that Dietz 6'Company Architects can count as a WBE providing services for AffC. item continued
4/14105-A&C will assemble the paperwork Mart wig provide WBE status forms to A&C. hem continued.
4121 MS-A&C has Dietz&Co letter for WBE. A6'C will finish the paper work. item continued.
4128/05-Present-A&C will finish the paper work_ item continued-
511)JOS-Reports will be submitted with the next requisition. A6'C must show effort in minority hiring. Marc issued Dietz b
Company Architects'WBE paperwork Two DMH people have been hired by A6'C to date. Others have been hired
by Moran. item continued.
5119105-A&C will have this info to include with the pencil req Item continued.
$126105-A&C will finalize this item with Tom's help,if needed$ item continued.
612/05-A&C will provide this information with the req mtg ne#t week hem continued.
4.2 DRAIN PIPE INVERTS
1120165-31'5185 See previous mtg notes.
5112105-Randy nated that it is Davie!Diem who wig need to Coordinate tie-in to DMH W. ,Jeff S.issued drawings L-AD 1 6'a
revised L-103 to Marc for review. Marc noted that L-I 3r did not include the footing drain and areaway drain tie-in to
DMH#7 and will ask Jeff to incorporate this. Jeff is for Road utilities to be approved by DPW. Once approval
is obtained,Marc wig issue a Change Order for$1 0 .Item continued.
5119105-Jeff Squires should have DPW's comments today. It continued.
5/26/05-Torn noted that DPW will not Issue comments on J If SquiWs drawings. Tom would lite to generate the proposal
request without DPW's comments. Dietz fs'Co.will issue a CO for this kern and issue a PR for the area drain for
Nurses'Home.Item continued.
6/2/05-The CO was issued including the$10,200 and a PR fort the area drain will be issued early nem week. Item continued.
4.3 FLUE SiZUTRASH CHUTE j
1/20105-5/5/05-See previous mtg noises.
5112105-Tom wig schedule a meeting with the Manedacturees�Rep at the site. item continued.
5/f 9/05-Dietz 6'Co.will generate sketches for a Proposal Riequest Floor drains will be needed in the trash roan as well as
a wash-down nozzle at the top of the chute. item con nued.
5126105-Dietz 6'Co.is working on the sketches for the proposal request A&C will provide Dietz&Co_the minimum size
for the Elevator Mladhine room. Item continued.
612105-Dietz&Co it stili working on the sketches&coordination and will issue a PR when the sketches and coordination is
complete. item continued.
6.4 MINIMUM GUIDELINES FROM FUNDERS(RELATED CAPITAL)
4107105-5/5/05-See previous mtg minutes.
5112105-Marc,will issue Change Order when he receives costs back from A&C for Proposal Request#2.
5119/05-Af/C will review PR#2. Item continued.
5/26105-No new info. hem continued
6/21105-Nicole brought the keg sire A/C dwgs to the mtg fod A&C to give to ML Schmitt Nicola will email Dietz ft Co pdfs
to issue as an ASI for the rest of the project team, Tom accepted A&C price for the cable jacks(PR#2),it WIN be added to the
next Change Corder. item continued.
7.2 SOUTH HOME ROT
4114/05-5/12/05-see previous mfg notes.
5119105 -Bill Barry reviewed and there are no additional costs yet, although some of the small roof will probably need
additional support Item continued.
U26/05-Dietz 6'Co.will check in with Bill Barry for his review of this Item. Item continued.
612105-Bill came out to the site today to review where the rafters tie into t1e exterior wall and OK'd their current condition.
Bill Issued a report fd sketch from his last site visit. Dietz d Co will issue these 2 items as supplemental instructions early next
week. item continued.
Page 2 of 4
Ub/Ud/U5 10:34 VAA 1pjUU3
DIETZ&COMPANY ARCHITECTS,INC.
9.1 COLOR BOARD
4128/05-5119105-See previous mtg notes.
5126105-Dietz R Co.will start the color board and ARC will;provide the remaining items ASAP. Those items include the
Walk off Mats,additional plastic laminate colors and the brick and grout samples. item continued.
W2M5-Dietz R Co will have the color board to review for the and of next week. ff it is ready before the mtg on Thursday
they will contact Melissa to see if she can make it out to the meeting for i-4view/approval. ARC has submitted enough of the
items to make the color board all remaining items are minor and can be added in later. These items are:walk off mats and
the elevator cab colors. Item continued.
9.2 ROOF HATCHES
4126105-5126105-See previous mtg notes.
612105-RRC did provide the breakdown Tom was hesitant with the cost of materials but gave approval. The tfe offs Will be
included in the next Change Order. item continued.
10.2 STAFF SAT14ROOM
515105 -TCB heeds a staff bathroom added to the Office, Dietz FY Company Architects wil provide a Change Order
request R sketch. item continued.
5/12/05-No new Info. Item continued.
5/19105-Dietz R Co issued Proposal Request#4. ARC will provide a cost. Ph might flip the Payout so that h will work
better with the plumping. Marc said that would not be a problem_ Item continued-
S/26105
ontinued ver►tin was
5/26105 -Relocating the Office Toilet Room to align with the bathroom above to simplify the plumbing g
discussed and accepted by Tom. Dietz R Co. will verify it the layout will work with the window sift height and obtain
approval for the design from Melissa as well as a sketch from Lindgren 6/Sharples to clarify the venting. Item continued.
612/0S-Dietz R Co Is awaiting approval from Melissa. Tom*01 check in with her for approval. Item continued.
10.3 BOOKCASES AND FIREPLACE MANTELS
5tS10S-Bookcases and fireplace mantels have lead paint Bookcases and moldings are to be covered with gwb or removed.
Mantels are to be removed and replaced with simpler,new pi es. Dietz.R Company Architects will provide direction-
5/1 210S
irection_5/12105-No new infoitem continued.
5119/05-Dietz R Co issued Proposal Request#S. AEC wi�provide a cost Marc submitted some samples of inexpensive.
pre-built mantels to AfYC for their review. item continued.
5!26105--No new info. item continued.
612/05-No new info. item continued.
10.4 PROJECT SIGN
515!05-5/26165-See previous mtg notes.
6/2105-The Shat markups where made to the sketch at the mtg. ARC will have the sign fabricated and then a location to hang
it will be decided. item continued.
11.! SCHEDULE
5112105-ARG asked that Bili Barry,the structural engineer,come out to review the elevator area in the basement during the
last week in May. item continued.
S/19/05-Bill Barry's site visit might be pushed out another week.ARC will notify Dietz R Co. Tom is concerned that ARC is
already falling behind their submitted schedule. Rick assuredjTom that they will make the adjustments necessary to bring the
project in on time. Item continued. hours to 10 hour da and will
5126MS-Tom has expressed concern about the schedule. ';,ARC has increased the working days
revise the schedule, item continued.
612105-Bill came out to the site today to review the elevatgr framing- ARG is continuing with 10hr work days to get caught
up and ahead of their schedule. ARC will have a revised schedule by h4kt mcg. item continued.
11.4 BASEMENT FLOORING
51}2105-Marc was asked to review options for reducing the possibility for mold growth under the carpeting in the basement
of the Nurse's Home. Item continued
5119105-Marc is reviewing. item continued.
5/26/OS-Marc is waiting for some product information. Item continued.
6(2/05-StAI waiting from ARC's sub. hem continued.
11.5 SUMP PUMP
5/12105-Marc suggested that a sump pump be installed in Storage Room 013 to ensure that ground water stays well below
basement floor level. Tom agreed. Marc will issue a COR. item continued.
5119105-Dietz R Co.will issue a COR, item continued.
Page 3 of 4
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DIETZ&COMPANY ARCHITECTS,INC.
5126/05-Dietz&Co will contact L&-S and issue a proposal request. item continued.
6/2/05-Nkole will issue some sketches&Dieu&'Co will lithe a PR. item continued.
13.1 NURSES'HOME:2X2 CONCRETE STEAM TUNO L
5/26105- A&C found a 2x2 concrete steam tunnel conneieted to the Nurses'Home that contains asbestos. TCB contacted
Brian Day at the meeting,and Brian will be out to the site tomorrow to take a took at this item with Patriot They will review
if they can pull out the pipe with the asbestos and the concrete tunnel in its entirety. Item continued.
6W05 - The asbestos pipe it completely removed and she concrete tunnel is partially removed. Any remnants of the
concrete tunnel must be capped. Item continued
14.1 Bride
6/2/05—A&C will be patching w/salvaged brick, At new areas and at the bsmnt window infill at the Nurses'Home A&C will
be using 170 Camden Blend modular machine brick. A&C will provide a submittal for approval. Item closed
14.2 D"eading
6rMS—TCB is generating a de-leading package that they will submit to Dietz&Co. Dietz I'!Co.will generate a proposal
request for A&C item continued
SUMMARY OF ACTIONS REQUIRED:
i
The Community Builders: Dietz Company Architects:
• Provide direction on lead/asbestos abatement Proposal Request for Trash Chute
• Review Toget Rm Layout
• • PR for Nurses'Home Areaway
• Issue A/C dwgs from LEIS as ASI
• issue Bill Barry's sketch and report from site visit
Aquadro FY Cerruti,General Contractors: • Dino to determine if he can delete roof fans
• Review of Energy5tar requirements and final price li aReview Basement flooring details,need info from
for additional work
A&C
• Section 3 ty WMBE forms Issue PR for electrical line(Berkshire)
• Provide COP for temp hear,pwr issue PR for sump pump(L&S)
• Bsmnt Flooring Into from sub a Email signed copies of COs&Reqs to Steve
Firgau
• Submit remainder of submitrals for color choices i'I • Have Bill Barry review the 6'deep elevator pit to
• Revise schedule see if he needs to modify his details,
• Proposal for metal straping instead of wood Generate CO for Roof Tie offs,Lighting,cable
blocking for cabinets. Jacks
• ASI list reviewed for COP's
Next meeting will be held at June 09,2005. Job meetings will ll�e held on Thursdays at 9:00.
i
To the best of my knowledge and belief, these meeting note# are considered to be a true and accurate record of all items
discussed. The undersigned shah be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS,INC.
Marc Sternick
June 6,2005
i,
copies: emailed: Steve Firgau,DFA Consulrants Rick A�Pdro,Aquadro Cerurti,General Contractors
Tom Kegeiman,TCB Paul S eines&,TC@,
Jeff Squire,Berkshire 0"' Group Randy l ocldin,TCB
Dino D'Angelo,Lindgren sharpies "`font patillo,Northampton Building Department
Bill Barry(Structural Engineer) Peter!lutes,Aquadro Cerrud (thru Tin*)
Dominic Ingegrwri,TCB Marvin!Bkkky,Lindgren b'Sharples
Paul Babin,Lindgren&Sharpies Melissas Leppones,TCB
Steve Rogers,Rogers Management,Inc-
AN +saint�y mail
',... wUS144•v&V u besp'ral hlilea.n4nfpwtnslwnv>nejll_051905.dot
Page 4 of 4
+ V
DIF L>f COMAW Allicmn Wn,INC. 17 Hampden SIM jlSpr oid,1`1 01163 (413)733-6798 Fax(413) 732-4385
MEETING NOTES
DATE: June 30,2005 : k&TING: CONSTRUCTION MEETING NO.le
PROJECT: Wisp at Hospital Hill—Phase i LOCATION: Aquadro F1 Cerrutl Offices
Project Na: 20144 Northampton,M0.
PRESENT: Sevefiy Galle,-XG& Marc Sternick,Dietz 6l Company Architects
Jeff Manley,Dietz&Company Architects
Paul Stramese.TCB Rick Aquadro,Aquadro Carruti.General Contractors
Tom Kegeiman.TCB Dominic ingegneri TCB
Jim Moran,MJ Moran.inc Peter Lucas,-Aquadro&Cerruti
Time Gw-dwellk A&C
WEATHER Cloudy 7S°.
Correctlons to previous meeting notes: None.
Progress as reported by Contrattor:
en h N/A
!Ruth Home: 85%of window jamb and head insulation compielod,90%of the installation of the beams in the bsmnt and 1 fir,the
shoring is removed.85%of the soffits are completed and they plan on removing the existing slab next week
N rses' Home: The masonry cleaning is In progress. The window weights have been removed,the concrete floors are being
patched and ASIC is underpinning and excavating at the alevatorfaddition.
Shop Drawing Log:
Submitted: See log handed out at mtg.
Reviewed:See log handed out at mtg.
Outstanding:. See log handed out at mtg.
Supp4amansal Instructions(ASIS.PKs.etc):
Issued:See log handed out at mtg.
Outstanding:. See log handed out at mtg.
1.13 TEMPORARY HEAT/POWERJWATER
12/22/04—5/12105 See Previous Meeting Notes.
SIMOS A&C Will issue costs to date. Dieu&Co will sue a CO for that amount. Removal will be put under a separate
CO once costs aro known. item continued.
6/2/0S—A&C has the irdo ly will issue a COP. After ren d by TCB Dietz&Co.will issue a CO. item continued.
6/9/05—Present No new Info. item continued.
I
2.2 ENERGY STAR
1/6/0S-6/9105—See Previous Meeting Notes.
6116105—A&C Is working on the cost and gettingthe tract from Energy Star. A&C will have the complete package in 2
weeks. Sim needs to know if we can take out= rbmes from the South Nome&provide something else,per Energy
Star's recommendations. The PVC pipes that will vented out the roof will need to be 24"above the roof plane to
avoid snow buildup. Item continued.
6/23/05—Dino spoke with Energy Star about the turbine#at the South Home and they are not requirkng it to be revised and
they do not require a booster switch. ASIC wiAlhave their final numbers for next week for review/approval. item
continued. i
6730105— flick has the additional cost for the argon-filled windows at$l.459+/-. A&C has a contractor coming out to the site
today to look at the 2 Bldgs and provide a cost for the spray foam. A&C will have the final numbers by the end of next
week Item continued.
4.1 SECTION 3 AND MWBE FORMS
1120105-6/9/05 See Previous Meeting Notes.
6716105— Rick 5r Tom still need to meet They have a m4g set up for Monday. item continued
6123/05—Present Rick&Tom met,this item is ongoing kem continued.
Page I of 3
DIETZ&COMPANY ARCHITECTS,INC.
4.2 DRAIN PIPE INVERTS
1120/05-6/9105 See Previous Meeting Notes.
6116/05-DPW verbally accepted the plan. The plan was issued in PR#i`10 which will be an add to the cost of$10,200 in
CO#1. Item continued.
6!23105 - Peter noted that he is going to give Dietz Const the go-ahead to start so that work is not held up by the
paperwork. ken continued
6/30/05-Rick is working on the COP. item continued.
9.1 COLOR BOARD
4128/05-6116/05-Sea previous mtg rotes.
6/23105 The boards were created,Dietz P Co.will generate a matrix of finishes for*C. Item continued.
6130/05-Dietz Fl Co.will release the finish matrix as an ASI as is and then once Marc returns the exterior colors will be
reviewed and the ASI will be reissued with the finish,matrix completed. Item continued
10.2 STAFF BATHROOM
515/05 -6/16/05 See Previous Meeting Notes.
6/23/05-The revised bathroom PR was issued F!emailed! Item Continued.
6/30105 AFtC received a price from Jim Moran,they will generate a COP. item continue.
10.3 BOOKCASES AND FIREPLACE MANTELS
5/5105-Bookcases and fireplace mantels have lead paint !Bookcases and moldings are to be covered with gwb or removed
Mantels are to be removed and replaced with simpler,new!pieces. Dietz E!Company Architects will provide direction.
5112105-No new info. item continued.
S/19105-Dietz P Co issued Proposal Request#S. AFYC wW provide a cost Marc submitted some samples of inexpensive,
pre-bulk mantels to A&C for their review. Item continued!
5126/05-Present -No new info. Item continued.
11.1 SCHEDULE
5/12/05-6/9/OS See Previous Meeting Notes.
6/16/05-No new info. Item continued.
6123/05- A&C will have a revised schedule for next mtg.i Item continued
6/30105 -A&C provided a revised schedule at the meeting. The elevator was left off,AAMC will add the elevator in and
reissue. item continued.
i
11.4 BASEMENT FLOORING
5/12105-6/23105 See See Previous Meeting Notes.
6130105-PR 1 I was issued. A&C will provide a COP. 1-fin continued.
I
Il.S SUMP PUMP
5/12105-619105 See Previous Meeting Notes.
6/16105-Have L&S put one smaller pump(20 Gallons per minute)in a 2x2x2 sump pit with a 2"pips. Itemcontinued.
6123105- Walting for sketch from L&S. Dietz will issue�PR. Item continued.
6130105-PR 12 was issued. A&C will generate a COP.' The comp pump location will be moved from its location on the
sketch at the exterior wall to the corridor wall near the plumbing riser. item continued
13.1 NURSES'HOME 2X2 CONCRETE STEAM TUNNEL
Sf26/05-6/2/0S See Previous Meeting Notes.
619/05-The work is complete. AFlC will issue a COP for capping the pipeltunnel that was additional to the original scope of
work. Item continued.
6/16/05-No new info. Item continued
14.1 BRICK
6005-A&C wig be patching w/saMged brick At new akeas and at the bsmnt window infill at the Nurses'Home AFDC will
be using 170 Camden Blend modular machine brick AEC Will provide a submittal for approval. Item closed.
6/9/05-The brick was accepted AfYC will provide a submittal for record. Item continued.
6/16/05-The brick that was accepted cannot be supplied ASC is working on a new solution. Item continued.
6/23/05- The original brick that was accepted(170 Camden Blend)can be supplied but not delivered until August,ABC was
OK with this schedule. A&C will provide a submittal to Dietz&Co.for the record. Item continued.
6130105-A&C provided the submittal for the 170 Camden Blend for record at the meeting. Item closed.
Page 2 of 3
WJUO3
DIETZ&COMPANY ARCHITECTS.INC.
14.2 DE-LEADING
6/2/0S—TCS Is generating a de-leading package that they wig submit w Dietz 1!Co. Dietz F1 Co.will generate a proposal
request for C. Item continued
6/9/05—TCB,Dleta&Co&A&C reviewed the scope on site after the mtg. Patriot will come out to the site to review with
Pew&Paul and then give a price on the scope of the work; Item continued.
6/16/05—A&C will possibly have price today. Item continued.
6/23/05- A&C doesn't have a price from Patriot yet,Peter will call. Item continued.
6130!05—A&C doesn't have anything in writing yet from Patriot. A&C will get the price from Patriot along with a break down
of the work and the related costs. Item continued.
SUMMARY OF ACTIONS REQUIRED
The Cornimnsty Builders: Dietz rd Company Architects:
• Outlet locations(Paul) Color Schedule
Aquadro 6f Cerruti,General Contractors: •
• Review of Energy Star requirements and Anal price
for additional work
• Section 3&WMBE forms
• Provide COP for temp heat,pwr
• Brick submittal
• Revise schedule
• Proposal for metal strapping instead of wood
blocking for cabinets.
• ASI list reviewed for COP's
• COP fro remainder of Conc Steam tunnel
• Fireplace COP
• COP for PRA 10 drain line additional work
• COP Temp Heat/Power
Nene meeting will be held at Judy 7,2005. job meetings will be iIteld on Thursdays at 9.00.
To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, with ten days of the date below, of any corrections or add"kxw,
otherwise,these minutes shall be considered accepted as writtertj
Respectfully submitted:
DIM&COMPANY ARCHITECTS,INC.
Marc Sternick
July 1.2005
copies: emafled Steve FUgau.DFA Consultants Rick Alquadro,Aquadro ly Cerruti,General Comactars
Tom KegNrmn,TCB Paul 5t}amese.TCB
M Squire,11-Wsire Ian G—V Randy*kkn,TCB
Dido D'Angelo,Lindgren V Sharpies *Tony patillo,Northampton Building Deparunent
BIH Barry(Structural Engineer) Peter Lama,Aquadro FY C-rud (th-Tires)
Dominic Ingegneri.TCB MarvinlBlakky.Lindgren F/Sharples
Paul Babin,Lindgren b Sharpies Melissa Lel"nes,TCS
Steve Rogers.Rogers Mhnagemen4 hit. Andrea,Pickett•,TCB
File •sent liy mail
r-U(1144-r&V n l-OW hiNWe.oM�ottak•nac_,artiT Of230Sdoc
Page 3 of 3
MU b COMPANY ARCHITECTS.INC 1 �Suet � p1A;011 !j(413) 733-6798 fax(413) 732 4385
MEETING NOTES
� 0�(`
DATE: July 14,2005 i t?f ,..1 �,,F'£--E CONSTRLKTION MEET NO.20
PROJECT: Village at Hospital Hill–Pha64—,— LOCATION: Aquadro ft Cerruti Offices
Project Nom 20144 Northampton,MA
PRESENT: Beverly Gallo, g Marc Stennick,Dietz b Company Architects
Jeff Manley,Dietz fr Company Architects
Pwi Stramese,TCB Rick Aquadro,Aquadro b Cerruti,General Contractors
Tom Kegelman,TCB Dominic Ingegneri,TCB
Jim Moran,M)Moran,Inc Peter Lucas,-Aquadro fe Cerruti
Bob P-48VAGM,ml:SCAM J40 Squire;Re*shWe4���
Melissa Leppones.TCB
WEATHER: Sunny 80* -
Corrections to previous meeting notes: None.
Progress as reported by Contractor:
ren e aMMan Power. 1 Mason.8 laborers,6 Carpenters. 1 Electrician,4 Plumbers,2 Tin Workers 2 Steel Workers 6t 2 Masonry
cutters.
South Home: The fascia and gutter work is starting,the underground utilities in the bsmnt are dug and will be installed on Monday,
saw-cutting for the bsmnt doors and widows is goktg on,the floor patching is at 50%and the showers&tubs are in the building.
Nurses'Home; The elevator pit is poured and waterproofed, he windows are insulated,the floor infill is at 90%and the patching
75%,the tubs are on site and the bi-fold doors have been deliv .
Shop Drawing Log:
Submitted: See log handed out at mtg.
Reviewed:See log handed out at mtg.
Outstanding. See log handed out at mtg.
Supplemental Instructions(AS1s,PRs,etc):
Issued:See log handed out at mtg.
Outstanding:. See log handed out at m%
1.13 TEMPORARY HEAT/POWER/WATER
12/22/04–5/12/05 See Previous Meeting Notes.
5/26/05–A6C will issue costs to date. Dietz b Co will issue a CO for that amount. Removal will be put under a separate
CO once costs are known. Item continued.
6/2/05–Afr C has the info b will issue a COP. After revlowed by TCB Dietz It Co.will issue a CO. hem continued.
6/9/OS–717/05 No new info. Item continued.
7114/05–Rick with have the COP for next meeting. Item]continued.
2.2 ENERGY STAR
1/6105-6130/05--See Previous Meeting Notes.
717105– Rick will fax out all of the CON today to TCB IV Dietz re Co., this group of faxes will not contain the fire stopping
for the venting. Item continued
7114105–Tom approved the COP's today so A&C and their Subs could go ahead with their work. The actual amount of the
rebate that Energy Star is providing is in question.;, Marc and Rick will contact Energy Star to determine the amount of
the rebate. Marc will get Tom a list of the additional construction documents related to energy improvements for the
project so he can pass it along to Rise. Rick will(need to issue another COP,which subtracts the credit from Energy
Star before the Change Order is issued. It was recommended at the meeting that A&C install the studs,pluming and
electrical before the spray foam is applied to the*terlor walls. Item continued
4.1 SECTION 3 AND MWBE FORMS
1!20105 4/23105 See Previous Meeting Notes.
717105–Rick will have this ready for next week. Item continued.
7/14105–Kirk is still working on this. Item continued.
Page l of 3
loUUZ
DIETZ&COMPANY ARCHITECTS,INC.
4.2 DRAIN PIPE INVERTS
1/20/05—6130/05 See Previous Meeting Notes.
7/7105—Rick will have the COP for next week item continued.
7114105—1n the letter from November that Dietz Const priced the original$10.200 from the line was only an additional 90
feet,however,PR#10 scales the line to be 230-250!feet. Marc will contact Berkshire Design to discuss this item. Alan
Delany does not want to move the manhole at the corner of Vinage Hill Road near the tree,Alan wants the tree to be
removed since the line would be so close to the tree and result in the tree dying. Peter believes that Dietz Const Is
going ahead with their work but is not sure how much pipe he has. Item continued.
9.1 COLOR BOARD
4/28/05—6/30/05—See previous mtg notes.
6123105 The boards were created,Dietz V Co.will generate a matrix of finishes for APC. Item continued.
7/7105—No new info. item continued.
7/14105—Dietz P Co.will have the final exterior colors for next meeting. Item continued.
10.2 STAFF BATHROOM
5/5/05 —6130!05 See Previous Meeting Notes.
7/7/05—Rock will have COP for next week Item continued.
7114105—AlirC provided the COP for this item, The COPl,was accepted and will be Included in the next C.O. item continued.
I a3 BOOKCASES AND FIREPLACE MANTELS
5/5/05—Bookcases and fireplace mantels have lead paint' Bookcases and moldings are to be covered with gwb or removed.
Mantels are to be removed and replaced with simpler,nev�pieces. Dietz it Company Architects will provide direction.
5/12105—No new info. item continued.
5119/05—Dietz V Co issued Proposal Request#5. AVC will provide a cast Marc submitted some samples of Inexpensive,
pre-built mantels to AVC for their review. Item continued.
5/26/05—Present -No new info. hem continued
i
11.1 SCHEDULE
511 2/05—6130105 See Previous Meeting Notes.
7/7/05—Rick presented the revised schedule. The owne strongly suggests that A6C should start framing ASAP instead of in
August so they can stay on schedule. Rick stated that he�is comfortable starting the framing in August and doesn't feel that it
is an issue. item continued.
7/14105--Rick will have a revised schedule for next meetirhg. kern continued.
11.4 BASEMENT FLOORING
5/12/05-V23/05 See See Previous Meeting Notes.
6130105—PR 1 I was issued AVC will provide a COP. item continued
7/7/05—No new info. kern continued.
7/14105 AVC will omit the basement flooring system in�jthe electrical.mechanical V elevator machine rooms from their price
and provide a price to seat and paint the Floors instead. A transition strip will be provided from the finished floors to
the slab in time rooms. TCB doesn't want VCT in those rooms. Item continued.
I i S SUMP PUMP
5112/05—6123105 See Previous Meeting Notes. L
6130105—PR 12 was issued AVC will generate a COY. The sump pump location will be moved from its location on the
sketch at the exterior wall to the corridor wall near the plumbing riser. item continued.
7/7105—7/14/05 No new info. item continued
13.1 NURSES'HOME 2X2 CONCRETE STEAM TUNNEL.
5/26105—612/05 See Previous Meeting Notes. j
6/9105—The work is complete. AVC win issue a COP�or capping the pJtunnel that was additional to the original scope of
work. Item continued.
6116/05—No new Info. Item continued
7/7/05—7/14/05 No new Info. Item continued.
14.1 DE-LEADING
612/05—TCB is generating a de-leafing package that they wig submit to Dietz V Co. Dietz V Co.will generate a proposal
request for AVC_ Item continued.
6/9/05—TCB,Dietz V Co P AVC reviewed the scope on site after the mtg. Patriot wl8 come out to the site to review with
Peter V Paul and then give a price on the scope of the work. Item continued.
6/16105—AVC will possibly have price today. item continued
Page 2 of 3
•• .. � ran
— — — 003
DIETZ&COMPANY ARCHITECTS,INC.
6/23/05- AVC doesn't have a price from Patriot yet,Peter will call. item continued.
6130/05 ARC doesn't have anything in writing yet from Patriot A&C will get the price from Patriot along with a break down
of the work and the related costs. Item continued.
717105–Patriot provided a verbal quote of$21,000 which covers Paul's scope that he reviewed with Patriot. We need a cost
break down,so Pall will set up a meeting with Patriot for this Friday to review their price and his scope. Item continued.
7/14/05–The price from Patriot did not include the entire scope of work. Paul will meet with Patriot to go over the scope
again. item continued.
20.1.1 LANDSCAPING WORK
7/14105 –A6C will review adding site work back into the project for the price that it was deleted for from Contract
Modification#I,items S.6 R 7 totaling$17,730. Item Continued
SUMMARY OF ACTIONS REQUIRED:
The Community Builders: Dietz&Company Architects:
• De-Leading Package • Review Exterior addition colors and reissue Color
• Paul-Sewer Line in Olander Drive put in by Gag Schedule
that is off by 10'-0" . Contact Energy Star to obtain final rebate$$
Aquadro it Cannell,Gwural Comramm:
• Contact Energy Star to obtain final rebate$$ • Review ASI COP's
• Section 3 fr WMBE forms Contact Berkshire Design about Drain line length
• Provide COP for temp heat,pwr • Review Nurses`Home Kitchen Layout near the
• Review Landscaping to add back Into scope old taundy chute that is now demo'd.
• Sump Pump COP
• COP fro remainder of Cont Steam tunnel
• Fireplace COP
• COP for PR#10 drain line additional work
• Bsmnt Flooring COP
• Schedule
Next meeting will be held at July 21,2005. Job meetings will bia held on Thursdays at 9:00,
i
i
To the best of my knowledge and belief, time meeting notes am considered to be a true and accurate record of all items
discussed. The undersigned shag be noted, in writkn& within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written1
Respectfully submitted:
DIETZ b COMPANY ARCHITECTS,INC.
Marc Starnlck
July 7,2005
copies: emailed: Steve Firgau,DFA Consulbnts Rick A{luadro,Aquadro k Cerruti,General Contractors
Tom Keaefman,TC8 Paul St}amese,TCB
Jeff Squire,B-kshira Design Group Randy.0cidin.TCB
Dino D'Angelo,Lindgren k Sharpies *Tony Patillo,Northampton Building Department
Sill Barry(Strtxutral Engineer) Pacer Ilucas,Aquadro b Cerruti (thru Tino)
Dom uc ingognm i,TCB Marvin Blakley,Lindgren b Sharpies
Paul Sabin,Li WUen b Sharples hkfias>I Leppones.TCB
Suave Rogers,Rogers Management,Inc. Andrea Pichetm TCB
File *sent by mad
r420144-WAW K WsPimn WWOW a.paask—wnv%N_071405.d-
Page 3 of 3
DIETZ COMPANY ARCHITECTS,INC. 17 Hampden._$treer Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385
MEETING NOTES APS 2 0 2005
DATE: April 14,2005 MEETING: CONSTRUCTION MEETING NO.7
PROJECT: Village at Hospital Hil—Phase I LOCATION: Aquadro&Cerruti Offices
Project No: 20144 Northampton,MA
PRESENT: Beverly Gall- TGG
�T� Marc Sternick,Dietz&Company Architects
Randy Locklin,TCB Jeff Manley,Dietz&Company Architects
Paul Stramese,TCB Rick Aquadro,Aquadro&Cerruti,General Contractors
Bine D'Angele Lindgren S,r Sharpies Engineers Mazi Hash-Hashemi, n asre&G
Jim Moran, MJ Moran, Inc Peter Lucas,-Aquadro&Cerruti
cl,...les o_g, ML Schmitt David Dietz,Dietz Construction
jeff Squire,Berkshire Design GreW
WEATHER: Sunny,55°.
Corrections to previous meeting notes: None.
Progress as reported by Contractor: None.
1.3 CONSTRUCTION SCHEDULE
12/22/04 - The schedule was discussed. Because of concerns that Mass Development's schedule might affect ours, Bev
requested that A&C submit their schedule showing where the infrastructure work must be performed by in order
for them to keep to their schedule vs. where they feel their schedule will be given the recent revisions to Mass
Development's schedule. Bev will submit them- schedule to Mass Development for discussion. Currently,the Mass
Development schedule calls for the drainage trench between the buildings to be completed in June and a deadline
of early September for all utilities for Phase I t be live. AEC will issue a price to TCB for providing the trench and
drain lines between the buildings. Item continued.
1/6/05- A&C intend to have the schedule completedour next meeting. Item continued.
1/13/05 - Initial Schedule was issued by A&C. The Schtule shows both buildings being completed on November 21, 2005
(approx. 300 days). Marc will review this schJule with TCB. The trench is not called out as an alternate in Mass
Development's infrastructure project The Bi date is 1/28/05. A price for installing the trench and drain line for
$34,000 was submitted. David Dietz noted thIat for his schedule to work, he needed to have all underground site
utility work completed by the end of June. This does not work with Mass Development's schedule of July for the
trench. David noted that the Mass Developent contract calls for the Hirst 400' of roadway to be travelable by
September with active utilities. 400'will come owhere close to the South Home. Item continued.
1/20/05—Marc does not yet have confirmation from TCB that the 300 days shown in Aquadro's Schedule is acceptable. We
have no word as to whether Mass Development's schedule will provide for the ability to complete the South Home
on schedule. Paul noted that there was no time set aside for Building Department inspections at the end of the
Schedule. Item continued. 1
1/27/05—Marc noted that his current understanding was that we were looking at a mid-February construction start date. No
word yet on the 300 day schedule. Item continI ed.
4/07/05 —A&C received the full notice to proceed and t e 300 days starts today. A&C will reissue an updated construction
schedule. Item Continued.
4/14/05—The revised schedule was issued. Item closed.
1.13 TEMPORARY HEAT/POWER/WATER
12/22/04— 1/27/05 See Meeting Notes#6 for previous a tries.
4/07/05 — The license agreement between Verizon & TQB has been signed. The easements have been issued and now the
poles need to be placed. A&C found that the fire loop that is called to be maintained during construction was shut off
at some point. A&C believes that the shutoff is in front of their trailer. A&C has been trying to figure out who is
responsible for turning it back on and who turned it off. A&C has spoken to David Sparks (City Water Dept.)who
said that he was never notified that it was turned off. A&C has been trying to contact Alan Delaney (Mass Dev't) to
clarify this item. Item continued.
4/14/05 —The water is turned on. A&C would like a sketch showing the fire loop that needs to remain active so they know
what fire hydrants can be removed. A&C would like to terminate 2 hydrants on the north side of the Nurses Home.
AEC will meet with the hospital and the fire department to review. Item continued.
1.20 CONSTRUCTION DOCUMENTS/AS-BUILTS
12/22/04— 1/27/05 See Meeting Notes#6 for previous entries.
Page I of 4
DIETZ&COMPANY ARCHITECTS, INC.
4/07/05—Jim Moran needs CAD files, however,some issues were found with L&S'drawings that need to be addressed before
the CAD files are released. When we have the files ready we will email them to Jim Moran (rroy(cDmjmoraninc.com).
Item continued.
4/14/05— After Meeting: L&S revised their mechanical drawings and FP-I I 0-B I to show the Siamese connection in its revised
location. Dietz&Co.will get Jim Moran the CAD!files for his use. Item closed.
2.2 ENERGY STAR
1/6/05 - Jim said that by next week, he will have some numbers related to revisions needed for Energy Star Certification.
Item continued.
1/13/05 —Jim Moran offered a Veissmann boiler system at 95-96%efficiency as a $37,000 additional cost He is still checking
on whether the storage tanks for the Water Heaters, which are part of that system, meet code. After the meeting,a
walk-through the Nurse's Home was conducted with Energy Star staff. For lighting, Energy Star offered to come in
after the project is complete to install fluorescent bulbs. Item continued.
1/20/05—Marc noted that he has a catalogue of nice,cheap energy star light fixtures. He will drop them off for Charlie,soon.
Item continued.
1/27/05—The catalogue was dropped of at Schmitt's. Item continued.
4/07/05—Charlie Ragoza will review the Energy Efficient Lighting Catalogue submitted by Marc. Jim Moran is working out the
numbers for the boiler system and should have numbers by next week. Item continued.
4/14/05—Jim Moran will have the information for the meeting with Energy Star after the 4/21/05 construction meeting. Item
continued.
4.1 SWPPP
1/20/05—Marc noted that A&C needed to get together with Dietz and put together their SWPPP paperwork. Marc will email
website to Mazi. Item continued.
1/27/05—Website was emailed. No further action has be,n taken by A&C. Item continued.
4/07/05 — Dietz Const prepared & filed the paperwork with the city. The owner needs to issue the Storm Water
Management Permit. TCB is working on this with Jeff Squires. Item continued.
4/14/05 —The NO[ was filed with the EPA and the SWPI'P is at the job site and filed with the city. It is assumed that A&C
have submitted and filed all of the necessary paper✓York on this item. Item closed.
I
4.2 SECTION 3 AND MWBE FORMS j
1/20/05-Marc issued Section 3 and MWBE forms to A&Cj Item continued.
1/27/05—No new info. Item continued.
4/07/05—Since A&C is paying Dietz&Company Architects for services to revise the Documents for use as as-builts,Marc felt
that Dietz&Company Architects can count as a iBE providing services for A&C. Item continued.
4/14/05—A&C will assemble the paperwork. Marc will pr¢vide WBE status forms to A&C. Item continued.
4.3 DRAIN PIPE INVERTS
1/20/05—Mazi requested further clarification on roof drain lines and areaway drains. Marc will discuss with Jeff S.and will also
discuss not providing any sketches directly to Contactor. Item continued.
1/27/05 — ASI #1 will be re-issued with correct SK #'t to be continuous with those already issued in Addenda. Item
continued.
4/07/05—Berkshire Design has proposed to drop the system T-0". This proposal/design needs to be approved by Mass Dev't.
If accepted,the drain pipe inverts would have to be dropped. Item continued.
4/14/05 — Dietz Const. needs details, new elevations &tie-ins. Dietz& Co. will discuss the possibility of tying the areaway
drain on the North side of the Nurse's Home int{ the existing drainage system in lieu of installing a drywell. Aker
meeting note.- Dietz&'Co. met Jeff Squire at the Ate and he noted that the areaway drain can be tied directly into the
drainage system, which is to be installed about /0'iway. Jeff Squire will contact Peter Lucas&'David Dietz to discuss.
Item continued.
4.4 FLUE SIZE/TRASH CHUTE
1/20/05—The size of the flue is needed to determine if there is sufficient room for a trash chute within the space adjacent to
it Item continued.
1/27/05—Awaiting info from Moran. Item continued.
4/07/05—After meeting. A design to try to convert the existing laundry chute to the trash chute will be developed. As a part
of the re-design, there would be a compactor located in the basement, at the bottom of the chute. A maintenance
person would then be responsible for wheeling the trash dumpster to the elevator and out to the dumpster. If the
design is feasible a proposal request will be issued with the proposed design. Jim Moran submitted flue sizes of 16"
(19"OD clear)for the Nurses'Home and 12"(15"OD clear)for the South Home. Item continued.
4/14/05— Dietz&Co.will develop a sketch for the trash chute. Item continued.
5.2 OPENING IN EXTERIOR CONCRETE WALL BESIDE S. HOME MECHANICAL ROOM ENTRANCE
Page 2 of 4
sDIETZ&COMPANY ARCHITECTS, INC.
1/27/05— After some discussion, Marc asked that the opening not be installed. The concrete wall should be solid up to the
concrete landing,above. Item closed.
4/07/05—Dietz will issue an ASI to remove the opening in the basement stair wall. Item continued.
4/14/05— ASI##25 issued. Item closed.
6.1 REQUISITION SCHEDULE
4/07/05—Randy will generate and issue a requisition schedule. Item continued.
4/14/05— After meeting note. Randy emailed the schedule out on 4//5/05. Item closed.
6.2 MANIFESTS FOR MATERIALS LEAVING THE SITE
4/07/05 — A&C will stress to their subs that they need the manifests for materials that leave the site. Tighe & Bond has a
contract with TCB for any environmental issues. Randy will meet with Brian Day (T&B) to discuss the letter of compliance
that T&B is to issue. Item continued.
4/14/05— No new information. Item continued.
6.3 CLOSING
4/07/05 — Bev noted that the latest snag in the closing is that the construction needs to start before the closing. After the
meeting, Bev went over to the site with A&C to take some pictures to show that construction has started. Item continued.
4/14/05— No new information. Item continued.
6.4 MINIMUM GUIDELINES FROM FUNDERS(RELATED CAPITAL)
4/07/05—Bev noted that there needs to be a discussion with related capital about their minimum requirements for such items
as cable and phone in the living room and bedrooms,a dedicated A/C outlet,etc. Item continued.
4/14/05 — A&C will provide a carpet sample & see if additional drawings/sketches will be needed for adding the A/C outlet
back into the project.. Item continued.
6.5 TREES TO SAVE
4/07/05—Jeff Squire went over to the site after the meeting with Peter and marked the trees to remain with a yellow ribbon.
Item closed.
4/14/05— A&C has some additional trees in question. Jeff Squires will be meeting A&C at the site to review. Item continued.
6.6 LEAD REMOVAL CONTAINMENT PLAN
4/07/05—Paul needs a copy of A&C's Lead Removal Containment Plan. Item continued.
4/14/05— Dietz&Co will look thru their records to see i they can locate this item. Item continued.
1
6.7 MONITOR WELLS(3)
4/07/05 —A&C discovered 3 monitor wells on site and eeds to know what they should do with them. After the meeting,
Marc issued Proposal Request#I for the infill of the monis r wells. Item continued.
4/14/05— A&C measured the pipes and the actual depth i�,around 18'-6"+/-. Item continued.
7.1 PRE-ABATERMENT WALK-THRU
4/14/05—TCB will contact Tighe&Bond to set up a walk-thru with A&C&A&C's sub. Item continued.
7.2 SOUTH HOME ROT
4/14/05—A&C would like Bill Barry to come out to the sitie to review some rot in the old entry at the South Home once they
have all of the plaster down. The plaster should be down din a week or two,A&C will notify Dietz&Co. so they can plan Bill
Barry's visit. Item continued.
7.3 ESCAVATING TO EXPOSE THE ENTIRE FOUNDATION
4/14/05—Dietz&Co will check with Bill Barry if exposing the entire foundation could result in any structural problems. Item
continued.
SUMMARY OF ACTIONS REQUIRED:
The Community Builders: Dietz Company Architects:
• Provide Lead Removal Containment Plan
• Requisition Schedule • Discuss min requirements with funder(Related
Capital)
• Submit construction schedule to Mass • Laundry Chute Design
Development for discussion
Aquadro&Cerruti,General Contractors: 0 WBE form
Page 3 of 4
DIETZ&COMPANY ARCHITECTS, INC.
Next meeting will be held at: April 21,2005. Job meetings will be held on Thursdays at 9:00.
To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS,INC.
Marc Sternick
April 18,2005
copies: emailed: Beverly Gallo,TCB Rick Aquadro,Aquadro&Cerutti,General Contractors
Tom Kegelman,TCB Paul Stramese,TCB
Jeff Squire, Berkshire Design Group Randy Locklin,TCB
Dino D'Angelo,Lindgren&Sharples *Tony Patillo, Northampton Building Department
Bill Barry(Structural Engineer) Mani Hashemi,Aquadro&Cerruti (Peter Lucas thru Mazi)
Dominic Ingegneri,TCB Marvin Blakley,Lindgren FY Sharples
Paul Babin,Lindgren Sharples
File *sept by mail
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DIETZ&COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01103 (413) 733-6798 Fax(413) 732-4385
IL r
MEETING NOTES
DATE: January 13, 2005 MEETING: CONSTRUCTION MEETING O.3
PROJECT: Village at Hospital Hi �O Phase I CATIO14: AqualIro&Cerruti Offices
Project No: 20 ----NoTThampton,MA
PRESENT: BeyeFly Galle,T Marc Sternick, Dietz&Company Architects (by phone)
Randy Leeklin,TC-B— Jeff Manley,Dietz&Company AFchitects-
Paul Stramese,TCB Rick Aquadro,Aquadro&Cerruti,General Contractors
Dino D'Angelo, Lindgren&Sharpies Engineers Mazi Hashemi,Aquadro&Cerruti
Jim Moran,MJ Moran, Inc Jeff SqUiFe, BeFI(shire Design Greep
Charles Ragoza,MIL Schmitt David Dietz, Dietz Construction
WEATHER: No precipitation, 36 deg.
Corrections to previous meeting notes: None.
Progress as reported by Contractor: Trailers on site.
1.2 SCHEDULE OF VALUES
12/22/04 - The schedule will be issued in a "bare bones" form until the first requisition. It appears that since we will be
requesting a Final CO for one building before the lother is done, two Building Permits may be necessary. This will be
discussed with Tony Patillo,the Building Commissioner. Item continued.
1/6/05 - Mazi has produced a preliminary schedule and will send it to Marc. A&C has noted that they can not complete this
task or fully develop a list of Sub Contractors wihout a signed Contract or at the very least a Letter of Intent or
Notice to Proceed from TCB. Marc will find out1from Bev how soon this can happen. A&C is getting worried that
Subs won't hold their prices for long. Item contin ' -
1/13/05 - Marc issued a Letter of Intent from Beverly !Gallo of TCB to A&C. Marc also issued a Contract and Revised
Supplemental Conditions to A&C for review and signing. Item continued.
1.3 CONSTRUCTION SCHEDULE
12/22/04 - The schedule was discussed. Because of concerns that Mass Development's schedule might affect ours, Bev
requested that A&C submit their schedule showing where the infrastructure work must be performed by in order
for them to keep to their schedule vs. where(they feel their schedule will be given the recent revisions to Mass
Development's schedule. Bev will submit theirl schedule to Mass Development for discussion. Currently, the Mass
Development schedule calls for the drainage trench between the buildings to be completed in June and a deadline
of early September for all utilities for Phase I to'be live. A&C will issue a price to TCB for providing the trench and
drain lines between the buildings. Item continued.
1/6/05- A&C intend to have the schedule completed by our next meeting. Item continued.
1/13/05 - Initial Schedule was issued by A&C. The Schedule shows both buildings being completed on November 21, 2005
(approx. 300 days). Marc will review this schedule with TCB. The trench is not called out as an alternate in Mass
Development's infrastructure project. The Bidl.date is 1/28/05. A price for installing the trench and drain line for
$34,000 was submitted. David Dietz noted that for his schedule to work, he needed to have all underground site
utility work completed by the end of June. This does not work with Mass Development's schedule of July for the
trench. David noted that the Mass Development contract calls for the first 400' of roadway to be travelable by
September with active utilities. 400'will come nowhere close to the South Home. Item continued.
1.4 PHASING
12/22/04- Phasing will be dependent on the timing of the installation of the utility stubs. It is not yet clear, but it appears that
the Nurse's Home might have to be completed first. Bids are not yet in for Mass Development work. Item continued.
1/6/05- No new info. Item continued.
1/13/05 - The schedule submitted shows the Nurse's Home being started first, but both buildings being completed at the
same time. Item continued.
1.6 LINES OF COMMUNICATION
12/22/04—TCB will issue a matrix of their personnel and their responsibilities regarding communications. Item continued.
1/6/05- Present- No new info. Item continued.
1.10 DRAWING REVISIONS/DESIGN SUBMISSIONS
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DIETZ&COMPANY ARCHITECTS, INC.
12/22/04 — Dietz & Company Architects will issue updated Electrical Drawings to A&C. Paul Babin will email Marc with
building electrical loads. Marc will forward to Bev. Marc will submit the necessary Fire Protection Narrative and
Energy Narratives and reports for the Building Permit. Lindgren & Sharples will set up the meeting with the Fire
Department and will invite Marc, Rick,Jim Moran& Randy. Item continued.
1/6/05 - Marc has not yet received electrical loads or energy narratives from Lindgren&Sharples. Drawings will be brought
to Berkshire Design Group for final signatures and will then be ready for submission to Building Dept. Item continued.
1/13/05 - Dino submitted electrical loads to Marc. Marc will issue to TCB. Marc issued Fire Prevention Narrative to A&C.
Dino issued Energy Narrative to Marc & A&C. Dino issued minutes from our meeting with the Fire Department.
A&C has all stamped Documents for submission to Building Department. Item closed.
1.11 CHANGE ORDERS
12/22/04—Marc asked that Change Orders are broken down to the greatest extent possible. Several CO's may be grouped
onto one CO,when practical. Item closed.
1/6/05 - Item re-opened. Marc was asked to clarify the Change Order mark-up allowance. Marc assumes that it is the typical
percentages (10% for Contractor providing the work + 5% on Sub's work). Marc will check the Specs. Item
continued.
1/13/05- The percentages were inserted into the Owner-Contractor Agreement for review by A&C. Item closed.
1.13 TEMPORARY HEAT/POWER
12/22/04—With the current construction schedule,A&C Ido not intend to use temporary heat, since they expect to be done
with demolition and rough framing by April and do not expect to need it. Mazi is meeting with the Electric Co.
tomorrow to discuss the best way to provide temporary power to the site. Item continued.
1/6/05- A&C has had several meetings with the Verizon,YV
Iho is responsible for installing poles for electric. Mazi noted that it
will cost$8,000 for the poles+tree clearing+ Ele ric Company charges. They would not give him a definite schedule,
but believe that it waill take 4-6 weeks. A&C stat that the Owner needs to help with these costs. Marc will review
the Spec. Item continued.
1/13/05 - Marc stated that he believed the Spec called for the Contractor to cover those costs. A&C did not agree. They
noted that Randy agreed with their argument. Randy was not present, so the discussion was tabled until next week.
Mazi has already started paying for the utility work in order to ensure that they get power as soon as possible while
the issue is resolved. Item continued.
1.14 JOB MEETINGS
12/22/04 —Job Meetings will be held every Thursday at'i,9am, at the site. Rick will ask DMH if we can use one of their
conference rooms to hold job meetings in. A&C will let us know if the meetings are to be in a trailer or at DMH.
Randy will attend most meetings. Bev will be available by phone for most meetings. Item continued.
1/6/05- A trailer is being installed at the site today. No o�her new info. is available. Item continued.
1/13/05— DMH will not allow job meetings to be held in their offices. Due to space constraints, the meetings will remain at
A&C's office unless notified otherwise. Item closedl
1.15 DMH MEETING
12/22/04— Rick noted that A&C already met with DMH a1bout meeting the hiring goals. A&C has not yet written their plan
for meeting that plan. Item continued.
1/6/05 - Rick has obtained info from his Subs and from tlhe union. He and his Subs are working to identify possible work
positions. Rick will copy Marc on meeting notes and any paperwork coming from or going to DMH. Item continued.
1.16 DPW
12/22/04 — It is not yet clear as to whether the DPW will approve our proposed plans before they approve the Mass
Development Sub-Division Plans. DPW needs to sign off on Olander Road before they will sign off on the utilities that
are designed to go under that road. Approval will be necessary before a Certificate of Occupancy can be issued. Item
continued.
1/6/05 - See "Corrections to Previous Meeting Notes", above. Berkshire Design Group will follow up on this item. Item
continued.
1/13/05- No new info. Item continued.
1.18 CPVC SPRINKLER PIPING
12/22/04 —Jim Moran met with the Fire Department to get their approval on the cpvc sprinkler piping to be used in un-
exposed areas. Jim noted that the Fire Department approved its use for this application. Item closed.
1/6/05 — Item re-opened. Marc asked about value of credit for piping. Jim noted that $9,100 is in line with additional labor
costs for cpvc hangers and amount of pipe being changed over to cpvc. Paul did a rough estimate of"hidden" pipe and
came up with approx. 1,700 lin. Feet of possible areas for cpvc use. Jim will review and let us know actual lin. Footage
they intend to use. Item continued.
1/13/05- Paul has reviewed quantities and believes them to be fair. Item closed.
Page 2 of 4
DIETZ&COMPANY ARCHITECTS, INC.
1.19 CLERK'S OFFICE
12/22/04—A&C will make space for clerk. Phone and computer hook-up will be discussed. There are no requirements for
such in the Specifications. Item continued.
1/6/05- Trailer being set today. Item continued.
1/13/05- A&C will provide space and services for the clerk. Item closed.
1.20 CONSTRUCTION DOCUMENTS/AS-BUILTS
12/22/04— Dietz & Company Architects dropped off 9 sets of Construction Documents at A&C's office. Jim Moran noted
that he will need about 12 sets of documents. A&C may need more as well. Contractor requested that Dietz &
Company Architects issue a cost for providing revised Drawings that include all Addenda items. Marc will also look
into cost for providing CAD documents. Item continued.
1/6/05- Marc issued a price of$6,000 for Architects and Engineers to insert all Addenda onto Drawings,change all MEP plans
to reflect Addenda revisions and value engineering revisions and submit them as CAD files to the Contractor for as-
built use. Marc noted that a charge of$250 for CAD files, per drawing is noted in the Spec. There is also a question
of whether additional changes need to be made to the MEP drawings. Contractors will discuss at a later date. Item
continued.
1/13/05 - A&C agreed to the cost of CAD files, if changes are made. Mazi will submit a quantity of drawing sets to be
requested. Item continued.
2.1 UTILITY LINE BEDDING MATERIAL
1/6/05 - Paul noted that bedding material called out in Section 02200-11 is called out as crushed stone instead of sand. Marc
will review with Jeff to see about changing to sand. 'Item continued.
1/13/05 - Jeff Squire notified Marc that sand is fine where allowed. David noted that DPW specs call for sand in some areas
and gravel in others. The costs are so close that no credit is offered. Item closed.
2.2 ENERGY STAR
I/6/05 - Jim said that by next week, he will have some 'numbers related to revisions needed for Energy Star Certification.
Item continued.
1/13/05—Jim Moran offered a Veissmann boiler system at!95-96% efficiency as a$37,000 additional cost. He is still checking
on whether the storage tanks for the Water Heat rs,which are part of that system, meet code. After the meeting, a
walk-through the Nurse's Home was conducted 4th Energy Star staff. For lighting, Energy Star offered to come in
after the project is complete to install fluorescent bulbs. Item continued.
2.3 RELEASE OF LIEN FORMS
1/6/05 - A&C wanted to know if their Release of Lien fmrms are acceptable. Mazi will fax to Marc. Marc will check AIA
forms. Item continued.
1/13/05- A&C Release of Lien form was submitted to Marc. Marc will submit to TCB for approval. Item continued.
3.1 MASONRY ALLOWANCE
1/13/05- Mazi asked if a brick was specified. He noted that he carried $650/1000. Marc was sure that the final brick chosen.
Will be handled by that number. Item closed.
3.2 METAL FRAMING GAUr-
1/13/05 - Mazi noted that the thickness of metal framing vvas called out in decimals of an inch and requested that it be called
out in standard gauges. Marc will get the info to Maii. Item continued.
3.2 BUILDING KEY
1/13/05- Marc was issued a building key. Item closed.
SUMMARY OF ACTIONS REQUIRED:
The Community Builders:
• Issue list of Subs required to submit insurance Aquadro &Cerruti,General Contractors:
certificates
• Issue a matrix of their personnel and their • Provide back-up for DMH meetings and
responsibilities correspondence
• submit Construction Schedule to Mass
Development for discussion
• Bev will discuss having A&C provide drainage •
trench between buildings
Page 3 of 4
DIETZ&COMPANY ARCHITECTS,INC.
• TCB will find out if there are other requirements •
for off-site storage from the funders
Dietz&Company Architects:
• Provide a copy of A&C Schedule of Values to Paul •
• Submit building electrical loads to Bev •
• submit A&C's Release of Lien form to TCB for •
approval
• Review Spec to determine who owns utility •
company fees,costs and power useage
• Issue metal stud gauges •
Next meeting will be held at: January 20,2005. Job meetings will be held on Thursdays at 9:00.
To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS, INC.
Marc Sternick
January 17,2005
copies: emailed: Beverly Gallo,TCB Rick,Aquadro,Aquadro&Cerutti,General Contractors
Tom Kegelman,TCB Jeff Squire, Berkshire Design Group
Dino D'Angelo, Lindgren&Sharples *Tony Patillo,Northampton Building Department
File *sentlby mail
vA20144-village at hospital hill\08-ca\mtgnotes\constr_mtg03_011305.doc
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r111111,
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DIETZ&COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385
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MEETING NOTES
DATE: January 6,2005 MEETING: CONSTRUCTION MEETING NO.2
PROJECT: Village at Hospital Hil—Phase I LOCATION: Aquadro&Cerruti Offices
Project No: 20144 Northampton, MA
PRESENT: Beverly Galle,TCB Marc Sternick, Dietz&Company Architects(by phone)
Randy Locklin,TCB(by phone)
Jeff Manley,Dietz&Gempany.4-FeNteets-
Paul Stramese,TCB Rick Aquadro,Aquadro&Cerruti,General Contractors
Mazi Hashemi,Aquadro&Cerruti
Jim Moran, MJ Moran, Inc Jeff Squire, BeFl(shiFe Design Greep
Charles Ragoza, ML Schmitt Day*+ Dietz,Dietz
WEATHER: Frozen rain/snow, 32 deg.
Corrections to previous meeting notes: Item 1.16 -Jeff'Squire noted that the DPW has approved the site plan but has not
signed off on the utility hook-ups to the Nurse's Home. The DPW does not need to sign off on the TCB Definitive Subdivision
Plan,only the utilities in the initial portion of Olander Drive which is to later become a future subdivision road.
Progress as reported by Contractor: None.
1.2 SCHEDULE OF VALUES
12/22/04 - The schedule will be issued in a "bare bones' form until the first requisition. It appears that since we will be
requesting a Final CO for one building before the other is done, two Building Permits may be necessary. This will be
discussed with Tony Patillo,the Building Commissioner. Item continued.
1/6/05 - Mazi has produced a preliminary schedule and will send it to Marc. A&C has noted that they can not complete this
task or fully develop a list of Sub Contractors without a signed Contract or at the very least a Letter of Intent or
Notice to Proceed from TCB. Marc will find out from Bev how soon this can happen. A&C is getting worried that
Subs won't hold their prices for long. Item continued.
1.3 CONSTRUCTION SCHEDULE
12/22/04 - The schedule was discussed. Because of concerns that Mass Development's schedule might affect ours, Bev
requested that A&C submit their schedule shoving where the infrastructure work must be performed by in order
for them to keep to their schedule vs. where ;hey feel their schedule will be given the recent revisions to Mass
Development's schedule. Bev will submit their�chedule to Mass Development for discussion. Currently,the Mass
Development schedule calls for the drainage trench between the buildings to be completed in June and a deadline
of early September for all utilities for Phase I to¢e live. A&C will issue a price to TCB for providing the trench and
drain lines between the buildings. Item continued.
1/6/05- A&C intend to have the schedule completed by our next meeting. Item continued.
1.4 PHASING
12/22/04- Phasing will be dependent on the timing of the installation of the utility stubs. It is not yet clear, but it appears that
the Nurse's Home might have to be completed first.; Bids are not yet in for Mass Development work. Item continued.
1/6/05- No new info. Item continued.
1.6 MMUNICATIO�
12/22/04—TCB will issue a matrix of their-Personnel and their responsibilities regarding communications. Item continued.
1/6/05- No new in o. tem continued.
1.10 DRAWING REVISIONS/DESIGN SUBMISSIONS
12/22/04 — Dietz & Company Architects will issue updated Electrical Drawings to A&C. Paul Babin will email Marc with
building electrical loads. Marc will forward to Bev. Marc will submit the necessary Fire Protection Narrative and
Energy Narratives and reports for the Building Permit. Lindgren & Sharples will set up the meeting with the Fire
Department and will invite Marc, Rick,Jim Moran&Randy. Item continued.
1/6/05 - Marc has not yet received electrical loads or energy narratives from Lindgren&Sharples. Drawings will be brought
to Berkshire Design Group for final signatures and will then be ready for submission to Building Dept. Item continued.
1.11 CHANGE ORDERS
12/22/04— Marc asked that Change Orders are broken down to the greatest extent possible. Several CO's may be grouped
onto one CO,when practical. Item closed.
Page I of 3
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DIETZ&COMPANY ARCHITECTS, INC.
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1/6/05 - Item re-opened. Marc was asked to clarify the Change Order mark-up allowance. Marc assumes that it is the typical
percentages (10% for Contractor providing the work + 5% on Sub's work). Marc will check the Specs. Item
continued.
1.13 TEMPORARY HEAT/POWER
12/22/04—With the current construction schedule,A&C do not intend to use temporary heat, since they expect to be done
with demolition and rough framing by April and do not expect to need it. Mazi is meeting with the Electric Co.
tomorrow to discuss the best way to provide temporary power to the site. Item continued.
1/6/05 - A&C has had several meetings with the Verizon,who is responsible for installing poles for electric. Mazi noted that it
will cost$8,000 for the poles+tree clearing+ Electric Company charges. They would not give him a definite schedule,
but believe that it waill take 4-6 weeks. A&C state that the Owner needs to help with these costs. Marc will review
the Spec. Item continued.
1.14 JOB MEETINGS
12/22/04 —Job Meetings will be held every Thursday at 9am, at the site. Rick will ask DMH if we can use one of their
conference rooms to hold job meetings in. A&C will let us know if the meetings are to be in a trailer or at DMH.
Randy will attend most meetings. Bev will be available by phone for most meetings. Item continued.
1/6/05- A trailer is being installed at the site today. No other new info. is available. Item continued.
LIS DMH MEETING
12/22/04— Rick noted that A&C already met with DMH about meeting the hiring goals. A&C has not yet written their plan
for meeting that plan. Item continued.
1/6/05 - Rick has obtained info from his Subs and from the union. He and his Subs are working to identify possible work
positions. Rick will copy Marc on any paperwork coming from or going to DMH. Item continued.
1.16 DPW
12/22/04 — It is not yet clear as to whether the DPW will approve our proposed plans before they approve the Mass
Development Sub-Division Plans. DPW needs to sign off on Olander Road before they will sign off on the utilities that
are designed to go under that road. Approval will be necessary before a Certificate of Occupancy can be issued. Item
continued.
1/6/05 - See "Corrections to Previous Meeting Notes", above. Berkshire Design Group will follow up on this item. Item
continued.
1.18 CPVC SPRINKLER PIPING
12/22/04 —Jim Moran met with the Fire Department to get their approval on the cpvc sprinkler piping to be used in un-
exposed areas. Jim noted that the Fire Department;approved its use for this application. Item closed.
1/6/05 — Item re-opened. Marc asked about value of credit for piping. Jim noted that $9,100 is in line with additional labor
costs for cpvc hangers and amount of pipe being chajnged over to cpvc. Paul did a rough estimate of"hidden" pipe and
came up with approx. 1,700 lin. Feet of possible ares for cpvc use. Jim will review and let us know actual lin. Footage
they intend to use. Item continued.
1.19 CLERK'S OFFICE
12/22/04—A&C will make space for clerk. Phone and computer hook-up will be discussed. There are no requirements for
such in the Specifications. Item continued.
1/6/05- Trailer being set today. Item continued.
1.20 CONSTRUCTION DOCUMENTS/AS-BUIL*S
12/22/04 — Dietz & Company Architects dropped off 9 sets of Construction Documents at A&C's office. Jim Moran noted
that he will need about 12 sets of documents. ABC may need more as well. Contractor requested that Dietz &
Company Architects issue a cost for providing revised Drawings that include all Addenda items. Marc will also look
into cost for providing CAD documents. Item continued.
1/6/05- Marc issued a price of$6,000 for Architects and Engineers to insert all Addenda onto Drawings,change all MEP plans
to reflect Addenda revisions and value engineering revisions and submit them as CAD files to the Contractor for as-
built use. Marc noted that a charge of$250 for CAD files, per drawing is noted in the Spec. There is also a question
of whether additional changes need to be made to the MEP drawings. Contractors will discuss at a later date. Item
continued.
2.1 UTILITY LINE BEDDING MATERIAL
1/6/05 - Paul noted that bedding material called out in Section 02200-11 is called out as crushed stone instead of sand. Marc
will review with Jeff to see about changing to sand. Item continued.
Page 2 of 3
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2.2 ENERGY STAR
1/6/05 - Jim said that by next week, he will have some numbers related to revisions needed for Energy Star Certification.
Item continued.
2.3 RELEASE OF LIEN FORMS
1/6/05 - A&C wanted to know if their Release of Lien forms are acceptable. Mazi will fax to Marc. Marc will check AIA
forms. Item continued.
SUMMARY OF ACTIONS REQUIRED:
The Community Builders:
• Issue list of Subs required to submit insurance • Get Contract or Letter of Intent to A&C
certificates
• Issue a matrix of their personnel and their
responsibilities
• submit Construction Schedule to Mass •
Development for discussion
• Bev will discuss having A&C provide drainage •
trench between buildings
• TCB will find out if there are other requirements •
for off-site storage from the funders
Dietz&Company Architects: i Aquadro&Cerruti,General Contractors:
• Check w/L&S to make sure all updates have been • Discuss need for 2 Building Permits with Bldg.
added to Electrical Drawings Dept.
• Submit building electrical loads to Bev A&C submit schedule showing where the
infrastructure work must be completed to not
affect their schedule
• Submit the Fire Protection and Energy Narratives !, • A&C will issue a price to TCB for providing the
for the Building Permit trench and drain lines between the buildings
• Review Spec to determine who owns utility • A&C will let us know if the job meetings are to be
company fees,costs and power useage in a trailer or at DMH offices
• Find out if we can change utility line bedding • Submit Release of Lien form to Marc for review
material to sand
Next meeting will be held at: January 13,2005. Job meetings will be held on Thursdays at 9:00.
To the best of my knowledge and belief, these meeting note$ are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS, INC.
Marc Sternick
January 9,2005
copies: emailed: Beverly Gallo,TCB Rick Aquadro,Aquadro&Cerutti,General Contractors
Tom Kegelman,TCB Jeff Squire, Berkshire Design Group
Dino D'Angelo, Lindgren&Sharples
File
020144-village at hospital hill\08-ca\mtgnotes\constr_mtg02_010605.doc
Page 3 of 3
DIETZ&COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385
MEETING NOTES
DATE: December 22, 2004 MEETING: �ONSTR�UCTION MEETING NO. I
PROJECT: Village at Hospital Hil—Phase 1 LOCATION: Aquadro&Cerruti Offices
Project No: 20144 Northampton, MA
PRESENT: Beverly Gallo,TCB Marc Sternick, Dietz&Company Architects
Randy Locklin,TCB Jeff Manley, Dietz&Company Architects
Paul Stramese,TCB Rick Aquadro,Aquadro&Cerruti,General Contractors
Paul Babin, Lindgren&Sharples Engineers Mazi Hashemi,Aquadro&Cerruti
Jim Moran, MJ Moran, Inc Jeff Squire, Berkshire Design Group
Charles Ragoza, ML Schmitt David Dietz, Dietz Construction
WEATHER: N/A
Corrections to previous meeting notes: None. The Village at Hospital Hill— Phase I Pre-Construction Meeting Agenda, dated
12122/04 by Dietz&Company Architects was thoroughly reviewed. pertinent discussion of the agenda items are addressed below.
Progress as reported by Contractor: None.
I.I LIST OF SUBS
12/22/04 - Marc asked A&C to Provide a list of sub-contpactors with all contact info and to update as required during the
project. Bev noted that she will issue a list of which Subs will be required to submit insurance certificates. Item closed.
1.2 SCHEDULE OF VALUES
12/22/04 - The schedule will be issued in a "bare bones' form until the first requisition. It appears that since we will be
requesting a Final CO for one building before the ther is done,two Building Permits may be necessary. This will be
discussed with Tony Patillo,the Building Commissio er. Item continued.
i
1.3 CONSTRUCTION SCHEDULE
12/22/04 - The schedule was discussed. Because of corjcerns that Mass Development's schedule might affect ours, Bev
requested that A&C submit their schedule shoving wherg the infrastructure work must be performed by in order
for them to keep to their schedule vs. where Jhey feel their schedule will be given the recent revisions to Mass
Development's schedule. Bev will submit their�'chedule to Mass Development for discussion. Currently,the Mass
Development schedule calls for the drainage tr�nch between the buildings to be completed in June and a deadline
of early September for all utilities for Phase I to be live. A&C will issue a price to TCB for providing the trench and
drain lines between the buildings. Item continued.
1.4 PHASING
12/22/04- Phasing will be dependent on the timing of the installation of the utility stubs. It is not yet clear, but it appears that
the Nurse's Home might have to be completed first.] Bids are not yet in for Mass Development work. Item continued.
1.5 WORK SEQUENCING
12/22/04—A mock-up unit will be provided as early as possible prior to completing the others. Item closed.
1.6 LINES OF COMMUNICATION
12/22/04—TCB will issue a matrix of their personnel and their responsibilities regarding communications. Item continued.
1.7 FORMS
12/22/04 — AIA forms will be used. Materials stored on site will need a bill of sale. Materials stored off site will require
insurance certificates. TCB will find out if there are other requirements for off-site storage from the funders. Dietz&
Company Architects will issue typical forms to A&C.' Item closed.
1.8 REQUISITIONS
12/22/04—If Pencil Reqs are submitted around the 20t'of each month and corrections are made quickly, Marc should be able
to sign and submit Final Req to TCB before the end of each month. Bev noted that there is a better chance of a quick
turn-around when Reqs are submitted before the end of each month, but 30 days is the expected turn-around for
payment. Item closed.
Page I of 3
DIETZ&COMPANY ARCHITECTS,INC.
1.9 SAMPLES/SHOP DRAWINGS
12/22/04—Submissions were discussed. When submittals require review by MEP Engineers, Landscape Architect or Structural
Engineer, 12 copies should be submitted. To expedite,all copies except one should be sent directly to the Consultant
with one copy(+ a copy of the transmittal)going to the Architect. All other submissions will require 8 copies and go
directly to Dietz. Marc requested that submittals for long-lead time items be submitted early in the process. Marc also
asked that ALL finishes be submitted early,as one missing finish submission will hold up the entire group. Item closed.
1.10 DRAWING REVISIONS/DESIGN SUBMISSIONS
12/22/04 — Dietz & Company Architects will issue updated Electrical Drawings to A&C. Paul Babin will email Marc with
building electrical loads. Marc will forward to Bev. Marc will submit the necessary Fire Protection Narrative and
Energy Narratives and reports for the Building Permit. Lindgren & Sharples will set up the meeting with the Fire
Department and will invite Marc, Rick,Jim Moran&'Randy. Item continued.
1.1 1 CHANGE ORDERS
12/22/04— Marc asked that Change Orders are broken down to the greatest extent possible. Several CO's may be grouped
onto one CO,when practical. Item closed.
1.12 REQUESTS FOR INFORMATION
12/22/04—RFI's should always go through Dietz&Company Architects and not directly to our consultants,to avoid confusion
and conflicts. Item closed.
1.13 TEMPORARY HEAT/POWER
12/22/04—With the current construction schedule,A&C do not intend to use temporary heat,since they expect to be done
with demolition and rough framing by April and do not expect to need it. Mazi is meeting with the Electric Co.
tomorrow to discuss the best way to provide temporary power to the site. Item continued.
1.14 JOB MEETINGS
12/22/04 —Job Meetings will be held every Thursday at Oam, at the site. Rick will ask DMH if we can use one of their
conference rooms to hold job meetings in. A&C will let us know if the meetings are to be in a trailer or at DMH.
Randy will attend most meetings. Bev will be available by phone for most meetings. Item continued.
1.15 DMH MEETING
12/22/04— Rick noted that A&C already met with DMH about meeting the hiring goals. A&C has not yet written their plan
for meeting that plan. Item continued.
1.16 DPW
12/22/04 — It is not yet clear as to whether the DPW will approve our proposed plans before they approve the Mass
Development Sub-Division Plans. DPW needs to si$n off on Olander Road before they will sign off on the utilities that
are designed to go under that road. Approval will be necessary before a Certificate of Occupancy can be issued. Item
continued.
I
1.17 BUILDING LOCKS
12/22/04—A&C will put their own locks on the buildings,';soon. Marc will be issued a key, but was asked to call the A&C
office to let them know when someone from his offi�e will be going into the buildings when A&C personnel are not on
site. Marc said that he is amenable to their request. Item closed.
1.18 CPVC SPRINKLER PIPING
12/22/04 —Jim Moran met with the Fire Department to get their approval on the cpvc sprinkler piping to be used in un-
exposed areas. Jim noted that the Fire Department approved its use for this application. Item closed.
1.19 CLERK'S OFFICE
12/22/04—A&C will make space for clerk. Phone and computer hook-up will be discussed. There are no requirements for
such in the Specifications. Item continued.
1.20 CONSTRUCTION DOCUMENTS/AS-BUILTS
12/22/04 — Dietz & Company Architects dropped off 9 sets of Construction Documents at A&C's office. Jim Moran noted
that he will need about 12 sets of documents. A&C may need more as well. Contractor requested that Dietz &
Company Architects issue a cost for providing revised Drawings that include all Addenda items. Marc will also look
into cost for providing CAD documents. Item continued.
Page 2 of 3
i
DIETZ&COMPANY ARCHITECTS, INC.
1.21 CONSTRUCTION MODIFICATION#1/REVISED CONTRACT PRICE BREAKDOWN
12/22/04—A&C re-issued the Value Engineering breakdown issued under Contract Modification#1. Revisions were made to
show that the item "Replace alarm check valve with easy riser type check valve" was not possible, but the final price
remained the same since a$1,100 credit was added to the$8,000 credit already issued for cpvc piping. Item closed.
1.22 MINORITY/WOMEN WORKERS
12/22/04—TCB requested that the Contractor and all Subs notify the Clerk when minority,women or DMH workers are on
site so that they can be properly tracked and recorded. Item closed.
SUMMARY OF ACTIONS REQUIRED:
Dietz&Company Architects: The Community Builders:
• Issue updated Electrical Drawings to A&C • Issue list of Subs required to submit insurance
certificates
• Issue cost for providing revised Drawings that • Issue a matrix of their personnel and their
include all Addenda items responsibilities
• Set up meeting with Fire Chief&possibly Tony to • submit Construction Schedule to Mass
review project with A&C Development for discussion
• Submit building electrical loads to Bev • Bev will discuss having A&C provide drainage
trench between buildings
• Submit the Fire Protection and Energy Narratives • TCB will find out if there are other requirements
for the Building Permit for off-site storage from the funders
• Get Ice Pond sign to TCB to mark up. Aquadro&Cerruti,General Contractors:
• Put together price for providing drawings updated • Discuss need for 2 Building Permits with Bldg.
with all Addenda items. Dept.
• • A&C submit schedule showing where the
infrastructure work must be completed to not
affect their schedule
• • A&C will issue a price to TCB for providing the
trench and drain lines between the buildings
• • A&C will let us know if the job meetings are to be
in a trailer or at DMH offices
Next meeting will be held at: December 6,2005. Job meesings will be held on Thursdays at 9:00.
i
To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as writtenF
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS, INC.
Marc Sternick
January 3,2005
copies: emailed: Beverly Gallo,TCB Rick Fquadro,Aquadro&Cerutti,General Contractors
Tom Kegelman,TCB Jeff Squire, Berkshire Design Group
Dino D'Angelo, Lindgren&Sharples
File
020144-village at hospital hill\08-ca\mtgnotes\constr_mtg0l.doc
Page 3 of 3
i
A
I
Village at Hospital Hill — Phase I
Pre-Construction Meeting Agenda
12/22/04
I. Provide list of sub-contractors: addresses, phone, fax, contact person. Also include owner,
architect, engineers, bldg. inspectors, etc. Update as required during project.
2. Schedule of Values: break down as much as possible.
3. Construction Schedule (bar chart) - Submit one at very beginning of job and include updated
one with each requisition. Schedule to indicate progress of work stages, area separations, and
service interruptions.
4. Phasing: Work out between A&C and Owner.
5. Critical work sequencing. Pre-installation conferences and Mock-ups
6. Designation of responsible personnel and lines of communication.
7. Forms to be used:
Change Orders
Stored Materials on site
Stored materials off site
Requisition �
Construction Schedule
8. Requisition: pencil copy at least one week before final - fax to me or give to me at meeting
before final.
9. Shop drawings:
a. GC to thoroughly review before submitting to me; if GC rejects them
return them to subnd have them resubmit before sending on to me.
b. Shop drawings must have GC's stamp of review and GC's comments.
Provide transmittals.
C. Make sure all appropriate trades have reviewed shop drawings and
coordinated with each other and GC.
d. To streamline the process, Submittals to Consultants can go directly to
them with a copy (a6d copy of transmittal) to us.
e. Give me at least 2 weeks to review.
f. If submitting a lot oshop drawings give me a priority list of what to
review first.
g. Large item shop drawings (such as roof and floor trusses) must be
submitted all at oneime - not piecemeal.
h. Do not proceed without stamped shop dwgs - do at own risk.
10. Samples: give me actual samples and colors. Colors printed on paper will not be acceptable.
11. Substitutions: GC to give full backup or A/E won't look at - up to GC to show that it's
equivalent or better.
12. Change Orders: give full breakdown of mkerials, # hours worked and by whom, provide
invoices.
13. GC responsible for coordination of all trades; - make sure subs and suppliers look at all drawings
and specs, not just those of their trade (eg. truss manufacturer needs to see all drawings not
just framing drawings).
14. Specifications and drawings are complimentary - questions or conflicts please ask me.
15. Questions for engineers should go through me first, in writing.
16. Engineers will not come to every job meeting unless I'm notified ahead of time that they are
needed.
17. Provide temporary heat as required for all stages of construction.
18. GWB to be stored at least 48 hours in heated building before installation.
19. Building to be heated ---- days before and - after installation of GWB.
20. All materials to be stored properly and protected from weather.
21. Provide temporary protection (poly sheeting, etc.) of elements under construction (eg. if
downspouts aren't installed when gutters are, protect building from water at downspout
locations).
22. Owner is responsible for testing (unless otherwise specified) but GC must coordinate and
inform owner well in advance of when testing is needed, especially where time is of the essence
(soil compaction, concrete, etc.). Additionally, allow enough time so that Architect can review
results and consult with consultants. Architect will not allow work to proceed without testing.
23. Be aware of security issues. Remember that buildings do attract vandals & other interested
parties. Do not depend entirely on existing security
24. Trash - Although no one is living adjacent to the site, be respectful of surrounding property -
clean up, keep the noise and dust level down as much as possible, etc. This project will be
under constant scrutiny.
25. Keep in GC office: plans and specs, approved shop drawings, change orders, supplemental
instructions and sketches, etc.
26. GC to maintain and continually update as-built drawings and specs. Keep as-builts up to date for
submittal to Owner at end of job. Keep e�l tra copies of appropriate shop drawings, product
data, etc. to submit to Owner with rest of Maintenance information needed at end of job.
27. Schedule of weekly job meetings. j
28. Project Sign - TCB to get language to me an4 where on property to mount
29. GC office trailer- Locate.
30. Section 3 requirements.
31. Building Permits.
32. Owner's Representative role. j
33. Clerk's Role. Daily/weekly reports
34. Review of water and sewer hook-ups and cit�'s involvement. Hook-up fees.
35. Unit Price for Asbestos remediation.
WJ
50
DIETZ V COMPANY ARCHITECTS,INC. 1 17 11m n S� t: 4rInXrr_4d MA 01103 (413) 733-6798 Fax(413) 732-4395
AUG
MEETING NOTES
Dtr")-, cp�
DATE. July 28,2005 MEETING: CONSTRUCTION MEETING NO.22
PROJECT: Village at Hospital Hill-Phase I LOCATION; Aquadro Fy Cerruti Offices
Project No. 20144 Northampton,MA
PRESENT- Tom Kegelman,TCB Marc Sternick,Dieu&Company Architects
And a meheue "' Jeff Manley,Dietz ly Company Architects
Melissa h------- T-CR Jeff Sqwipe,Berl%*-
Pr------
Me*Darneld,Be UP
Paul Stramese,TCB Riele AquadFe,Aquadre&GeFr-uti,General
PerAinie Ingegaerl,T-G-B, Peter Lucas.-Aquadro rd Cerruti
94peIYAfteto,ki Ig &Sharpies Engineers T-Ine Gardarelli.A
Nikeole Weiss,Und-, eu__
.,-a Engineers ChFis SwfaFd.A
David Dietz.Dietz Genstructio Steve A,
Bob Newtei4.IWIL Sehn-Aft ra Sehmitt;ML Se
Charles Ragwa;MI=Sahm Jim Moran,MJ Moran,Inc
WEATHER: Sunny 75'.
Corrections to previous meeting notes. None.
Progress as reported by Contractor.
General: N/A
South Home: The bsmnt stab on grade was poured today. 50%;of the footings for the areaways and landings are complete. The
exterior wall framing is at 65%_ The exterior wall electric is at I0%and the roofing is at 7S9L
Nurses'Nome: The underground plumbing Is at 80%, 85%of the structural steel at the stairs is complete. The foundation water-
proofing is starting today on the SoutlwWest Sides and the nevy entrance. The gutter and roof edge work are at 65%and the
chimney repointing Is at 80%.
Shop Drawing Lor
Submitted. See log handed out at mtg.
Reviewed:See log handed out at mtg.
Outstanding-.. See tog handed out at mtg.
Supplemental Instructions(ASIS,PlIks,etc):
Issued:See log handed out at mtg.
Outstanding:. See log handed out at mtg.
1.13 TEMPORARY HEAT/POWER/WATER
12/22/04-5/1210S See Previous Meeting Notes.
5/26105-AVC will issue costs to date. Dietz& Co will issue a CO for that amount Removal will be put under a separate
CO once costs are known. Item continued.
6/2105-AVC has the info&will issue a COP. After reviewed by TCB Dietz 6,Co.will issue a CO. Item continued.
619/05-717/05 No new info. Item continued.
7114105-Rick with have the COP for next meeting. Item continued.
7/21105-Present-AVC is working on it Item continued.
2.2 ENERGY STAR
116/05-6/30105-See Previous Meeting Notes.
7/7/05- Rick will fax out all of the COPS today to TCB Fy Dietz Fy Co., this group of faxes will not contain the fire stopping
for the venting. Item continued.
7/14/05-Tonn approved the COP's today so AVC and thelrl�Subs could go ahead with their work The actual amount of the
rebate that Energy Star is providing is in question. Mz I rc and Rick will contact Energy Sur to determine the amount of
the rebates Marc will get Tom a list of the additional construction documents related to energy Improvements for the
project so he can pass it along to Rise. Rick will need to issue another COP,which subtracts the credit from Energy
Star before the Change Order is issued. It was recommended at the meeting that AVC install the studs,pluming and
electrical before the spray foam is applied to the exterior walls. Item continued.
7/21105 - Marc received a letter from Energy Star stating that we will get $1,000 per unit minus the $300 for the 3
refrigerators that are not Energy Star. AVC will issue a COP for the Energy Star credit of$32,700. Once Dietz 15W Co.
Page I of 4
DIETZ&COMPANY ARCHITECTS,INC.
has the final COP they will issue a CO with the Energy Star COPS and forward it to Tom. Tom will pass the CO off to
Rise for their records. Item continued.
7/28/05-Dietz b Co.will generate the CO without the final COP from A&C and use$32,700 for the Credit Item
continued.
4.1 SECTION 3 AND MME FORMS
1/20/05-6/23/05 See Previous Meeting Notes.
717/05-Rick will have this ready for next week. Item continued.
7/14105-Rick is still working on this. Item continued.
7/21/05-Present No new info. Item continued.
4.2 DRAIN PIPE INVERTS
1/20/05-6/30/05 See Previous Meeting Notes.
7/7/05-Rick will have the COP for next week Item continued.
7/14/05-In the letter from November that Dietz Const priced the original$10,200 from the line was only an additional 90
feet,however,PR#10 scales the line to be 230-250 feet Marc will contact Berkshire Design to discuss this item. Alan
Delany does not want to move the manhole at the corner of Village Hill Road near the tree.Alan wants the tree to be
removed since the line would be so close to the tree and result in the tree dying. Peter believes that Dietz Const is
going ahead with their work but is not sure how much pipe he has. Item continued.
7/21/O5-The scope of this item has been modified. The scope now includes the actual length of the line,a trench and sleeve
for a future gas line to lot 20 @ 10+80,a sanitary stub is also needed at lot 20(a 6"line w/clean out at the property
line),add T's and gates to the water line running up Olander Drive for Mass Devr land and for future Townhouse sites.
At manholes 7 and 7a Dietz Const will install the frames and covers provided by Gag. David Dietz will generate a
price for these items at the same time Berkshire!Design and Dieu & Co are generating the PR, due to time
restrictions,and any inconsistencies in the two will be worked out Item continued.
7/28105-Dietz b Co.and Berkshire Design are working on the revised drawings_ Tom checked the drawings to make sure
that all of the items the meeting with Alan Delaney wkre included. Berkshire will revise the dwgs and forward to Dietz
&Co. These drawings will then be sent out for review by MD and the city,as well. Item continued.
10.2 STAFF BATHROOM
5/5/05 -6/30105 See Previous Meeting Notes.
7!7105-Rick will have COP for next week. Item continued.
7114105 A&C provided the COP for this item. The COP wajs accepted and will be included in the next CO. Item continued.
7121105-Dietz will add this item to the next CO. Item continued.
7/28/05-The CO was issued. Item closed.
10.3 BOOKCASES AND FIREPLACE MANTELS
5/5/05-Bookcases and fireplace mantels have lead paint Bkcases and moldings are to be covered with gwb or removed.
Mantels are to be removed and replaced with simpler,new pi es. Dietz&Company Architects will provide direction.
5/12105-No now info. Item continued
5/19/05-Dietz& Co issued Proposal Request#S. A&C w1 provide a cost Marc submitted some samples of inexpensive,
pre-built mantels to APC for their review. Item continued.
5/26/05-Present -No new info. Item continued.
I L I SCHEDULE
S/12/05-6130105 See Previous Meeting Notes.
717105-Rick presented the revised schedule. The owner strpngly suggests that A&C should start framing ASAP instead of in
August so they can stay on schedule. Rick stated that he is comfortable starting the framing in August and doesn't feel that it
Is an issue. item continued.
7/14105-Rick will have a revised schedule for next meeting. Item continued.
7/21/05-Rick issued a revised schedule. Paul will get a site schedule from Gag so A&C can coordinate their site work Item
continued. 1
7/28/05-A&C needs to have the site work finalized so they can plan where the utilities enter into the building. Peter noted
that this is a critical item. David Dietz has not startedi his work due to this holdup. See item 4.2 for resolution of this
item. Item continued.
11.4 BASEMENT FLOORING
5/12/05-6/23/OS See See Previous Meeting Notes.
6130105-PR I I was issued. ABC will provide a COP. Item continued.
7/7/05-No new info. Item continued-
Page 2 of 4
DIETZ&COMPANY ARCHITECTS,INC.
7114105—AbC will omit the basement flooring system in the electrical,mechanical& elevator machine rooms from their price
and provide a price to seal and paint the floors instoad A transition strip will be provided from the finished floors to
the slab in those rooms. TCB doesn't want VCT in those rooms. Item continued.
7/21/05—1/4"plywood needs to be added under all VCT. ARC will add this to their COP which is in the works and they will
also provide a separation between the steel frames and the concrete floor,poly was suggested. Item continued.
7/28/05—Dietz& Co.will issue a clarification of the revised scope. After the meeting,it was suggested by Dick Aquadro that
we delete the finish flooring in all unoccupied basement spaces and leave the sealed concrete finish. Item continued.
11.5 SUMP PUMP/UNDERSLAB DRAIN LINE
5/12/05—6/23/05 See Previous Meeting Notes.
6/30/05—PR 12 was issued. ARC will generate a COP. The sump pump location will be moved from its location on the
sketch at the exterior wall to the corridor wall near the plumbing riser. Item continued.
7/7/05—7/14/05 No new info. Item continued.
7/21/05—As an alternate to the sump pump ARC will provide a price for S"*/-of dirt over the sewer line in the bsmnt with
stone and a perforated pipe wrapped in filter fabric. The drain pipe will go out of the building in the same location as
the sewer pipe and tie into the footing drain line. item continued.
7128/05 A&C is working on this item. Item continued.
13.1 NURSES'HOME:2X2 CONCRETE STEAM TUNNEL
5/26/05—6/2/05 See Previous Meeting Notes.
6/9/05—The work is complete. ARC will issue a COP for upping the pipe/tunnel that was additional to the original scope of
work. Item continued.
6116105—No new info. Item continued.
7/7/05—Present No new Info. Item continued.
14.1 DE-LEADING
6/2/05—TCB is generating a de-leading package that they mill submit to Dietz& Co. Dietz& Co.will generate a proposal
request for ARC. Item continued.
6/9/05—TCB,Dietz Er Co b ARC reviewed the scope on sle after the mtg. Patriot will come out to the site to review with
Peter& Paul and then give a price on the scope of the work.j Item continued.
6116/05—AbC will possibly have price today. Item continu
6/23/05- ARC doesn't have a price from Patriot yet,Petertill call. Item continued.
6/30/05—ARC doesn't have anything in writing yet from Patrliot AbC will get the price from Patriot along with a break down
of the work and the related costs. Item continued.
7/7/05—Patriot provided a verbal quote of$21,000 which cc#vers Paul's scope that he reviewed with Patriot We need a cost
break down,so Paul will set up a meeting with Patriot for thiFriday to review their price and his scope_ Item continued.
7/1410S—The price from Patriot did not include the entire cope of work. Paul will meet with Patriot to go over the scope
again. Item continued 1
7121/05—ARC and TCB are now looking at other subs for the De-leading contract Dom noted that this item has been going
on for 7 weeks and needs to be priced and resolved so it doesn't hold up the schedule. Item continued.
7/28105—No new info. Item continued.
20.1 LANDSCAPING WORK
7/14/05 —ARC will review adding site work back intoth project for the price that it was deleted for from Contract
Modification#I,items 5,6&7 totaling$17.750. Item Continued
7/21/05—Present-This item is on hold until we receive C Ps for the other Site related items(Utility& Drain lines). Item
Continued-
21.1
ontinued21.1 UTILITY LINES
7/21105—David Dietz& Tom Schmitt noted that there arej additional manholes and handholds. David also noted that the
trenching has doubled from the original plans because thetelephone line is separate from the rest of the utility lines.
Jeff Squires noted that the telephone company prefe�red to separate the telephone line. David noted that it would
cost less to run the telephone under the grass instead of pavement because you could use handholds instead of
manholes- David also requested that Berkshire Design reviews the concrete strength to see if it can be changed to
2000 or 2500 psi instead of 3000 psi. Berkshire DesWn will reissue their plan showing the telephone and cable in the
same trench going to the South Home and then agai�IjT"in the same trench running up Olander Drive(in the grass,not
the future pavement)to service the Nurses'Home, he electrical will remain running up the center of the site. Tom
will check with Alan Delaney about deleting telephone,and Cable to the Mass DLvt-Lots. Item continued_
7/28/05 The plans are being revised and will be issued ASAP. Peter noted that this item is critical and will be holding up
construction. Also see item 4.2. Item continued.
Page 3 of 4
DIETZ&COMPANY ARCHITECTS,INC.
21.2 NURSES'HOME BASEMENT SLAB
721/05—AbC noted that there is a void under the slab in Unit 102. A&C will drill some holes in the slab and fill with lean fill.
A COP will be issued by A&C. Item continued.
7/28/05—No new info. Item continued.
21.3 SOUTH HOME FOUNDATION
7/21/05—The existing waterproofing on the South Home foundation is loose. Some of this pitch is loose and flaking off and
will need to be removed before the new water proofing can be applied. Peter was concerned that it may contain
asbestos_ Brian Day is out on site testing the pitch for asbestos and should have the results by Friday. Brian will also
test the Nurses Home while he is on site. A COP will be Issued by A&C once the material is tested. Item continued.
728/05—The testing was negative. A&C is sandblasting off the existing waterproofing. Item closed.
21.4 EXISTING FIRE LOOP
7/21/05—A&C needs to know what the status of the loop is and if it can be cut,as a hydrant that needs to be deleted is still
live. Tom believes we can cut it but A&C will be responsible for getting water to the site for their use. AFDC will
check with people who know the current system to determine how the system is fed. Item continued.
728/05—Tom confirmed with Alan D.that A&C can cap the water lines. A&C will issue a memo about a dead hydrant off of
their property line fed by their lot Item continued.
SUMMARY OF ACTIONS REQUIRED:
The Community Builders: Dietz re Company Architects.
• • Nurses Home pipe penetrations(10 pipes spaced
4"),detail of penetrations.
Aquadro&Cerruti,General Contractors:
• Section 3&WMBE forms . Drain line COP need info from BDG
• Provide COP for temp heat,pwr • Generate CO for Energy Star Items
• Review Landscaping to add back into scope Berkshire Design Group to see if the sidewalk
• De-Leading COP j concrete mix can be downgraded
• Drain Line below slab COP • Clarification on bsmnt flooring COP
• COP fro remainder of Conc Steam tunnel
• Fireplace COP
• COP for PR#10 drain line additional work
• Bsmnt Flooring COP
• Review Existing Fire loop
• COP for Basement slab infill
• COP for removal of ex.foundation waterproofing
Nett meeting will be held at: August 4,2005. Job meetings will b� held on Thursdays at 9:00.
To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items
discussed. The undersigned shall be noted, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
I
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS,INC.
Marc Sternick
July 29,2005
copies: emailed: Steve Firgau,DFA Consultants Rick Aq'adro,Aquadro&Cerruti,Genesi Contractors
Tom Kegelman.TCB Paul Stra nese,TCB
Jeff Squire,Berkshire Design Group Randy Lt cklin.TCB
Dino D'Angelo,Lindgren&Sharpies Mark Da mold,Berkshire Design Group
Nicole Weiss,Lindgren&Sharpies 'Tony P401o,Northampton Building Department
BIII Barry(Structural Engineer) Peter Lukas,Agwdro&Cerruti (thru Tine)
Dominic Ingegneri,TCB Marvin Blakiey,Lindgren&Sharples
Paul Babin,Lindgren&Sharples Melissa Leppones,TCB
Steve Rogers,Rogers Management,Inc. Andrea Pichette.TCB
File *sent by mad
v.%20144-"hile u imWiml hall0a-olmtpiotsslaonsv_mt02_072e5.dm
Page 4 of 4
_ ... --- _ LgjUU1
DIETZ COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01103 (413) 733.6798 Fax(413) 732-4385
MEETING NOTES
DATE February 9,2006 MEETING CONSTRUCTION MEETING NO.48
PROJECT: Vidlage at Hospital Hid—Phase I LOCATION: Aquadro&Cerruti Offices
Project No: 20144 Northampton,MA
PRESENT: Tom Kegelman,TCS
A„dpea Pichette,TGB Jeff Manley,Dietz&Company Architects
Melissa Leppones.TCB Jeff Squir-ei Berkshire Design Group
Paul Stramese,TCB Rick Aquadro,Aquadro 1 Cerruti,General Contractors
Dominic Ingegneri,TCB Peter Lucas,Aquadro&Cerruti
David 01
Bob Nevnen,Mk Sehmiim Tom gehpnWq Ml=
Breen RIMS(T108) Jim Moran,MJ Moran,Inc
WEATHER: Sunny 30'°_
Corrections to previous meeting notes: None.
Progress as reported by Contractor. See artached Progress sheet submitted by Conrracmr.
I
Shop Drawing Log:
Submitted: See log handed out at mtg.
Reviewed:See log handed out at mtg.
Outstanding% See log handed out at mtg.
Supplemental Instructions(ASIS,Pits,etc):
Issued:See log handed out at mtg.
Outstanding. CON that need to be generated by'A6fG: Energy Star Allowance, Seeding FY Plantings,PR 20 Concrete
Sidewalks, PR 24R I Deleting Paint i�r Mech Rms, PR 25 Electric Baseboard Heat in Baths, Precast Sill
Repair,PR 23,Painting Elevator Ven '
COPS that need too be revised by --COP i4,
COP&that need to be reviewed by
4.1 SECTION 3 AND MWBE FORMS
1/20105-12129105 See Previous Meeting Notes.
1/12/06- Present Rick provided the paperwork today,Ton will review b'comment Item continued.
219/06- Tom reviewed&responded to Rick. Rick will provide Tom the additional info he needs. Item continued.
11.1 SCHEDULE
5112105-1/26106 See Previous Meeting Notes.
2!2106- ASC received the temp CO for Nurses,which e�cludes 6 units. Tom is looking to move people in to Nurses by the
end of the month_ Peter is hoping to have the{elevator inspected on Monday or Tuesday. The elevator phone
currently dials 911 (TCB will change the phone wh an they move in). Peter noted that the South Home punch list items
have not been completed since he has been focusing on the Nurses Home Temp CO. Tom would like the 16 units
that are not excluded from the Temp CO ready for people to move In for the end of February. ARC will get a
sweeper for February 15`1'to clean the lots for the open house. Item continued.
2/9106 - The elevator inspector came today and the elevator passed. Peter noted that Schmitt's workforce is down to 2
people. Peter feels that he is I week behind in the Nurses Home and doesn't think he will be able to get the treads&
risers on the stairs for the open house. Peter is tying to get the lobbies all painted for the open house. Tom would
like 6 units for people to walk thru for the open house and all of the other units can be locked_ A&C will provide walk
off mats for the open house to help keep the bldg#clean. Andrea noted that Nurses'Home unit 104 will be occupied
by March I"along with one other unit that she creeds to verify and that the South Home Units with the bathrooms
above the stairs will be occupied soon (she needs'to check the date with Melissa). A&C will install the electric heat
while the units are occupied. A&C will set up the street sweeper for rhe parking lot and TCB will pay for the service_
Peter noted that the South Home Is ready for the final punch. Peter would like Dietz FY Co to do the punch for
Nurses also but there is a lot of painting that still needsw_happen,which could be a general note.Paul noted that his
last day on site is next Wednesday and today is his last meeting. Item continued
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DIETZ&COMPANY ARCHITECTS,INC.
14.1 DE4LEADING
6/2105—1/26/06 See previous meeting notes.
212106- Once the South Home is ready for the lead testing they will notify Tom. The iambs and head at South Home's Unit
102 entrance are being wrapped with poplar. Item continued.
219106 - David Burgess will be on site Monday at noon to do the compliance test for Nurses Home. The South Home
entrance trim at Unit 102 has been wrapped in poplar. Item continued.
20.1 LANDSCAPING WORK
7/14105—1 1/10105 See previous mtg minutes.
1 1/17/05—Present-A&C is working on the COP for the seeding and plantings. Item continued.
33.3 RISE ENGINEERING SITE VISIT
10/13/05—1/19/06 See previous mtg minutes.
1/26106- A69C needs to provide some additional info on verification of payment to Rise before Rise will release money to
TCB. Item continued.
219/06- AFYC resolved the item with Rise- Item closed.
34.1 DRAINAGE TRENCH @ NORTHERN SIDE OF PARKING LOT ABOVE NURSES'HOME
10/20/05— 11/3105- See previous mtg minutes.Item continued.
11/10105—Present AFDC is working on the COP. Item continued.
1/12106-Present David will have his numbers into AFDC for next week. Item continued.
2/2106- A&C provided the COP Dietz&Co will review. Item continued.
2/9/06- This will be in the next CO. Item closed.
36.1 CCD#2
11/03/05— 12115/05 see previous mtg minutes.
115/06—A&C's portion was paid in CO#9,they are still ting to get David's portion. Item continued.
1/12/06- Present David will have his numbers into ASC for next week. Item continued.
219/06- A&C provided David's portion it will be reviewed and added to the next CO. Item closed.
36.3 SOFFrrS/CHASES
11/0310S—Present.-AFYC will review what soffits and ch7—that have and have not been installed in the South Home. Item
continued_
1
36.5 CONCRETE SILLS
11103105— 1211105 See previous mtg minutes
2/2106- A schedule will be created for the scope of works Item continue.
2/9106 - Paul will mark up a set of the elevations to indicate which sills need to be repaired at the Nurses Home. Item
continued.
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38.2 `PROPOSED CROSS CONNECTION INSTALLATION'MEMO FROM GEORGE ANDRIKIDIS(DPW)
1 1/17105— 1/12/06 See previous mtg minutes.
1/19106 - Present After a quick review of the tetter at�he mtg Tom and Rick will verify If there is anything on it that AFDC
needs to address or if the items are for TCB. Ite continued.
219/06- Rick 6?Tom need to review the 2nd letter agar st the Ist one to determine what items need to be completed b y
AFDC. Jim noted that a separate package fora backflow presenters wouldn't be necessary since the O&VI he
submitted is clearly tabbed. Tan agreed. Item co tinued.
38.5 CARBON MONOXIDE DETECTORS
1(/17/05—1126/06 See Previous Mtg Notes
2/2/06- Rick spoke with Energy Star and they are only r qulring locals(the stand-a-lone battery or plug-in CO detectors you
would buy at Home Depot)in the Mech Rooms. Brian will purchase and Install. Item continued.
2/9/06- Brian will be purchasing and installing the CO deuectors. Item continued.
I
39.2 SrrE PLAN MODIFICATIONS FOR PLANNING BOARD REVIEW(Concrete walk PR)
12/1105—12/08/05 See previous mtg minutes.
12/15/05-Present—The PR was generated and released AFDC will provide a COP for the concrete walks and not for the
TRG walks. Item continued.
40.4 BEEHIVE CATCH BASIN ON EAST SIDE OF NURSES HOME
1218105— 1/12106 See previous mtg minutes.
1119/06—present David has sent the beehive out to be modified. Item continued.
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2/7/06- Present A&C issued the COP and it was accepted and will be Included in the next CO. Item Continued.
40.5 SOUTH HOME BLOWER DOOR TEST
1218/05—I/12106 See Previous Mtg Notes.
1/19/06- A&C passed the blower door test They will pass the test report off to Dietz Fl Co when they receive it Item
continued_
1/26/06- Present ASIC hasn't received a certification let from Energy Star. Rick will contact Energy Star to discuss. Item
continued.
42-1 DELETE PAINTING IN MECH ROOMS
12/29/05 - TCB requested that we get a price for deleting all but prime coat on the walls in Mechanical rooms, Electrical
rooms and Elevator Machine Room,as well as on pipes. Dietz will issue a PR. Item continued.
115106-Present Dietz&Co.Issued the PR after the mtg. A&C will generate the COP_ Item continued.
1/19106- A&C will provide a COP that includes a $1,000 credit from COP 34 for removing the paint on floors from rooms
18,25 FY 26. A&C will also provide a COP for PR 23 to remove the flooring in the South Home Mech&Elec rooms_
Item continued_
1126106- Mach [18]is already painted. Rick noted that the credit from his sub for the remaining rooms is$1,600. Marc feels
that the credit is too low for what the work entails. Rick will discuss the credit with his sub. Item continued.
2W06- Rick's sub would only go to$2,000 for the credit-••, This was accepted and Rick will reissue the COP to be included in
the next CO- Item continued.
219/06- Rick will generate the revised COP. Item continued_
42.2 JERSEY BARRIERS
122910S—Present Due to unrelated traffic on site,Toni asked Rick to provide a price for jersey barriers blocking Olander
Drive after our driveway as well as for the future read above South Home. Item continued
1112J06- Present.David is working on the price- Item coritinued.
2/2106-Present A&C provided costs for various options. Melissa will determine locations and quantities. Item continued.
42.3 SIDEWALKS FLOODING
1289105- 126106 See Previous mtg minutes. Item coneued
22106 - David suggested to cut a swale by Old Main. arc will review and give direction out at the site today. After mrg
mate: Marr reviewed and gave direction to cut die swa/e at the side of the proposed read north of the South Home
closest to Old Main. Item continued
219106- The swaie was not cut,there was a breakdown i ncommunications to get the info to Dietz Const The area will have
to wait to be worked on in the spring. Item continued.
42.4 BUILDING PLAN FOR FACP j
12/29/05- Dietz has provided a plan to be inserted in a frame for the FACP. A&C will mount IL Item continued.
1/5/06- The plans need to be framed and mounted. They will be up before the and of the month. Item continued.
1/12/06- Present The plan will be mounted before the building is occupied. Item continued.
126106 - The plan is up,framed and approved by the Fire Department for the South Home_ Paul now needs plans for the
Nurses Home from Dietz&Co.to mark up. Itern continued.
212/06 - Paul will determine what the 2 additional smokes in the basement of the Nurses Home will be and forward the
changes to Jeff. Item continued.
2/9/06- Paul provided the plans to A&C and they will provide the frames and mount them in the building. Item closed.
42.11 HEAT IN THIRD FLOOR BATHS
1229/05- 126/06 See previous mtg minutes. Item Gond ued_
22106- Schmitt will tie into the bedroom circuit and ga a price of$500 per bath to do so. ASC still needs to add in their
additional costs. Tom gyve the approval to do the work if it is$700 or less, if it is more then$700 we will need to
review the price. Item continued.
219106- The tenants will be 1n soon and A&C will install the heat while the units are occupied. AFDC will provide a COP.
Item continued.
44.1 PHONES
1112/06- Paul noted that the permanent phone lines are not run to the buildings yet The phone company need a grounding
strip installed by the electrician. A&C will reviewiaddress. Item continued-
1/19106- The grounding strip has been resolved. Tom would like 3 phone lines run to the buildings. kern continued-
1/26/06
ontinued126/06- The part that Verizon has been waiting for was shipped to Florida and the service to the bldgs is now out 2 months_
Rick noted that Tony will issue the CO as long as he has a letter noting when the permanent service will be in. Tom
will try to get a letter from Verizon stating that they have a 2 month delay on the service. Item continued.
28/06- Paul spoke with Verizon and they will be out today and should be finished in 2 weeks for both bldgs. Item continued.
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DIETZ&COMPANY ARCHITECTS,INC.
219/06- Verizon Is on site pulling wires and they have all of the parts they need_ Tom will contact Verizon to determine when
the phone service will be completed_ Item continued.
46.1 SIDEWALK SPALLING
1126106- Present A&C is aware that the sidewalks will need to be repaired In the locations they are spalling. Rick noted that
they are not sure why they are spelling. Rick also noted that,de-icer should not be placed on the walks during the first winter,
however,if you need to you should use magnesium chloride. Rick gave Brian a list of products he could use. Item continued.
46.2 KNOX BOX KEYS
1/26106- Peter and Paul will contact the Fire Dept to determine what keys they would like in the Knox Box. Item continued.
212106- Peter noted that the Fire Dept does not want the apartment keys in the knox box. Item continued.
2/9106- The knox boxes contain the maintenance masters. Item dosed.
46.3 SOUTH HOME FY NURSES PUNCH LIST
1126106- The common stairs and mechanical room still need to be punched. Dietz&Co will review them after next weeks
meeting. A&C will fix the crooked door frame in Unit 104 at the common stair. A&C will contact Moran about changing out
the T-stat covers in the common stairs so they can only be accessed with an alien wrench. Dietz&Co.will review the punch
list when all of the items have been completed. Item continued.
212/06- Jim Moran will look into the T-Stat covers Dien fie Co do the punch list for the South Home common stairs,Mech
Elec rooms and attic after the meeting. Item continued.!,
219/06- Peter noted that everything except the common Istairs&corridor are finished. Paul is working on finishing his punch
list for Nurses and will get it to Dietz&Co once it is finisad. The T-stats are still not tamper proof and are set too high. Jim
is working on getting the blank cover for the T-stats. Jim will set the T-Stats as follows: Apts 50-72&Stairs,Corridors 50—
S5. Johnson control will show Brian how to adjust the TstatS. Item continued.
47.2 ATTIC SMOKE DETECTORS
212!06- Dom noted that there are no smokes in the attics of either bldg and would like to know if that is how they were
designed and why we don't need them there. Dietz&Co.will eview with L&S. Item continued.
219/06- Jeff spoke with Dino and Dino noted that smokeli are not required by code. Item closed.
47.3 TREE LIMB TRIMMING
212/06- present Dietz&Co will review who is responsible for trimming dead limbs with BDG. item continued.
47.4 HEATING IN UNIT 305
2/2/06- Addendum item 3.5(2) removes the toe kick Eater and add fin tube to the wag under the window in Unit 305's
kitchen. AEC noted it is very tight with the refrigerator them. A&C and Moran will work together to bury the pipes in the wall
to get it to work Item Continued.
219106- Peter noted the work is being completed. Item closed.
47.6 BATH FAN CONTROL SETTINGS
2/2/06- It was noted that the bath fan timer controls in a Units are to be set by the owner since they are not required to
vent the bldgs by code. Tom would like to know how the tim s should be set. Dietz FY Co will review with L&S. Item continued.
2/9/06- Dino spoke with Energy Star and they will set?e fan controls when they are on site for the blower door test. The
South Home's controls were already set by Energy Star. Item osed.
47.7 WATER NOISES IN SOUTH HOME UNITS 101102
212/06- Paul noted that you can hear running water In units 101 & 102. Jim Moran will check into this item. Item continued.
2/9106 - Jim noted that the noise is from the pumps nsferring noise thru the walls and floor and from the water in the
pipes. Tom asked Andrea to see If she feels the noise is too I ud. Jim will review possible solutions with Dino if Andrea feels the
noise is too loud. Item continued.
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47.8 MAILBOX KEYS
2W06- A&C will located the keys for the mailboxes and';provide them to Melissa- Item Continued.
2/9/06- A&C provided the keys_ Item closed.
47.10 NURSES HOME BLOWER DOOR TEST
212106- The blower door test is schedules for the 6d', 7h&8h&Peter would like to move it to the following week. Item
continued.
2/9106- The blower door test is scheduled for February 14�'. Item continued-
4&1
ontinued_48.1 ELEVATOR VENT PAINTING
219106- A&C will provide a COP for painting the elevator vent Item continued.
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DIETZ&COMPANY ARCHITECTS,INC.
48.2 CORRIDOR LIGHTING
2/9106- Tom would like Lindgren&Sharples to get a sample of the opal cover for the corridor lights_ It was noted that the
material cost for the cogs is$25+/-each. kern continued.
48.3 TCB MAINT TRAINING BY JIM MORAN
2/9/06- Moran's training for Brian has started on the basics of the systems. Jim would like Brian to only address bask items
and call him if something major happens with the system. Item closed.
4&4 GYPSUM WALL BOARD FINISH IN THE MECH 6(ELEC ROOMS
2/9106- Paul is concerned with the level of finish in the mech and elec rooms. He issued a letter to Marc about this item.
Peter noted that he has worked on the area since Paul has last seen It and would like him to review it again. Marc will also review
the areas. Item continued.
48.5 NURSES HOME DOOR I 11
2/9/06- Peter noted that they are having some issues with the electric panic and he needs to have Paul Babin(LEMS)review it
Dietz&Co will contact L&S. Item continued.
48.6 NURSES HOME LAUNDRY ROOM
219106- Andrea noted that the laundry equipment supplier will be coming out to the site. Jim Moran and Peter will meet with
Andrea and the supplier to determine what they will need in the laundry room_ Item continued.
48.7 MAIN CLEAN-OUT FOR BOTH BLDGS
2/9/06 - Jim noted that the clean outs are located outside of the bldgs. They will be an B" or 9" diameter cover and Jim
wanted to know how they should be left Jim suggested surrounding the rovers with concrete so they don't get lost in the grass.
Tom would like to leave them with no concrete for now and�it becomes an issue Brian can pour the concrete later. item closed
48.8 MISSING BI-FOLD DOORS IN NURSES
2/9106- Peter noted that there are 3 bi-folds backordered in the Nurses Home- They are 3 weeks out,they could get the bl-
folds faster if they did not have the panel pattern. A&C will w4it 3 weeks so the doors will match. Item closed.
48.9 SITE PHONE SERVICE
2/9/06- Peter noted that after tomorrow there will be no site phonelfax but he can still be reached on his cell. Item closed.
48.10 GRADING ISSUE AT UNIT 102 KITCHEN WINW
2/9/06- Peter noted that the grade at the kitchen wind4w will be 6 inches above the sill and that we need to add a widow
well. Dietz&Co will review. Item continued.
48.11 SITE PIPE MARKERS
219106- Peter noted that David has multiple 6 foot grepipes sticking out of the ground marking future connections on the
site near the future Oleander Drive and would like to know what we would like to do with them. Peter will have David mark the
future connections as stated In the contract documents. item Oontinued.
48.1 AUTOMATIC DOORS AT THE NURSES HOME MAIN ENTRANCE
2/9/06- TCB would like to add automatic door openers lto the 2 sets of doors at the Nurses Home main entrance. Dietz Iwf
Co will provide a proposal request to AEC of how TCB woulil like the automatic doors to function_ Item continued.
SUMMARY OF ACTIONS REQUIRED:
Aquadro fil Cents%General Contractors: The Community Bulders:
• Provide COP for temp heat,pwr • Postal Drop Box for Village Hill Road
• See COP list at top of notes. Jersey Barrier Locations/quantities
• CO extension • Precast Concrete Sill schedule for Nurses Home
• Section 3 forms • Phone lines
• Dietz&Company Architects:
• BDG Sidewalk Flooding Solution sketch from
BDG
•
C0#11
• Have L&S get a sample for next meeting of the
cor light cover.
• Auto door PR
Next meeting will be held at February 16,2006. Job meetings will be held on Thursdays at 9:00 am.
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DIETZ&COMPANY ARCHITECTS,INC.
To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, In writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS,INC.
Jeff Manley
February 10,2006
copies: emailed: Steve Rrgau,DFA Consultants RIckAquadro,Aquadro Fl Cerruti,General Contractors
Tom Kegelman,TCB haul Stramese,TCB
Jeff Squire Berkshire Desi n Group Alan Delaney,Mass Devi'
Dino D'Mgelo,Lindgren Sharples Mark Darnold,Berkshire Design Group
Nicole Weiss,Lindgren&Sharples "Tony Patillo,Northampton Building Department
Bill Barry(Structural Engineer) Peter Luca,Aquadro&Cerruti (thru Tino)
Dominic Ingegneri,TCB Jim Moran,MJ Moran
Paul Robin,Lindgren&Sharples Melissa Leppones,TCB
Steve Rogers,Rogers Management,Inc Andrea Picheme,TCB
File Kelly;Johnson,Affordable Housing Trust Fund
t sent by mail
v.AM144-vlhgau KoV Whil!*S V-W-t skwuo'JmBe46�112!a6.doc
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39-60
DIETZ&COMPANY ARCHITECTS,INC. 17 Hampden StreetSpringfield MA 01 103 (413) 733-6798 Fax(413) 732-4385
MEETING NOTES
DATE: May 19,2005 tjE�TIN�5 COONSTRUCTION MEETING NO. 12
L LU,J
PROJECT: Village at Hospital Hil–Phase I LOCATION: Aqua,ro&Cerruti Offices
Project No: 20144 — Nord pton,MA
PRESENT: Be erly Galle,T-C Marc Sternick,Dietz&Company Architects
Randy ''"i TQ; Jeff Manley,Dietz&Company Architects
Paul Stra.„es TGG Rick Aquadro,Aquadro Cerruti,General Contractors
Dine D'Angel, Lindgren&Sharpies Engineers Mani LJa..I.emi A....•.dre Sl!`....rw6
Tom Kegelman,TCB Dominic Ingegneri,TCB
Jim Moran,MJ Moran,Inc Peter Lucas,-Aquadro&Cerruti
Bob Newton,ML Schmm Jeff Squire,Berkshire Design Group
Melissa Leppones.TCB Tine Card,._..n: A&C
WEATHER: Sunny,65'.
Corrections to previous meeting notes: None.
Progress as reported by Contractor.
South Home: Chimney demo and MEP demo are at 100%. Thal,total building demo is at 85%. Shoring is complete,the rods have
been replaced in the existing trusses and building layout has been started. Bill Barry came out yesterday for a site visit.
Nurses' Home: Water is still being pumped out of Stair B. The concrete infill is complete at this stair. The Soffit is being rebuilt
and general demo is starting today.
Shop Drawing Log:
Submitted: See the attached log.
Reviewed:See the attached log.
Outstanding: Color Submittals Exterior(Brick, Grout Screen Doors)Interior(Elevator cab colors–not a rush item,
Plastic Laminate,Cabinets&Walk off Mats). See the attached log.
Supplemental Instructions(ASIS,PRs,etc):
Issued:See the attached log.
Outstanding: 5/6/05 PR#3 Roof Brackets, 5/18/05 Pfd#4 Office 117 Toilet Rm&PR#5 Nurses' Home Fire Places. See
the attached log.
1.13 TEMPORARY HEAT/POWER/WATER
12/22/04– 1/27/05 See Meeting Notes#6 for previous entries.
4/07/05–5/05/05 See Meeting Notes# 10 for previous entries.
5/12/05- Present–All parties agreed that costs will be shared equally between Owner&Contractor. Final costs for removal
of temporary electric service have yet to be determined. Item continued.
2.2 ENERGY STAR
1/6/05-Jim said that by next week,he will have some numbers related to revisions needed for Energy Star Certification. Item
continued.
1/13/05–Jim Moran offered a Veissmann boiler system at 95-96%efficiency as a$37,000 additional cost. He is still checking
on whether the storage tanks for the Water Heaters,which are part of that system,meet code. After the meeting,a
walk-through the Nurse's Home was conducted with Energy Star staff. For lighting, Energy Star offered to come in
after the project is complete to install fluorescent bulbs. Item continued.
1/20/05–Marc noted that he has a catalogue of nice,cheap energy star light fixtures. He will drop them off for Charlie,soon.
Item continued.
1/27/05–The catalogue was dropped of at Schmitt's. Item continued.
4/07/05–Charlie Ragoza will review the Energy Efficient Lighting Catalogue submitted by Marc. Jim Moran is working out the
numbers for the boiler system and should have numbers by next week. Item continued.
4/14/05–Jinn Moran will have the information for the meeting with Energy Star after the 4/21/05 construction meeting. Item
continued.
4/21/05–Jim Moran was not able to make it to the job mtg today. He called in to let us know that they are still trying to get a
letter from the manufacturer stating that the system will work, they have verbal confirmation but nothing in writing.
Using the PVC exhaust system and Ultra boilers will require some reorganizing of the mechanical room. Jim has been
Page I of 5
DIETZ& COMPANY ARCHITECTS,INC.
reworking the layout and doesn't see it as an issue. Jim is hoping to have the estimate by the next meeting. There was
no meeting with Energy Star this week. Dietz&Co.will contact Tom Schmitt regarding the lighting package and L&S
for a letter stating that the original design meets Energy Star's formula and a sample unit using the formula. Item
continued.
4/28/05—Jim Moran provided prices and Dietz&Co.will get clarifications on the fan switching. Item continued.
5/5/05—Marc has issued info on timer and fans required for the bathrooms for pricing. A review of EnergyStar requirements
and a final price for this additional work will be provided by Aquadro. EnergyStar refrigerators that were accessible
could not be obtained without water dispensers. They will not be installed and will therefore lose their $100/unit
rebate for those units. Dino will look into exchanging roof fans to attic-mounted, in-line fans. Dino will call Craig
regarding roof turbines. Item continued.
5/12/05—Jim noted that Weil-McLaine will not certify that boiler venting will work with this configuration.Sidewall venting at
the Nurse's Home would be acceptable in areas away from other windows. Doing so at the South Home would be
harder & would mean a building extension next to the mechanical room stair. Jim will continue to review the
possibilities. Marc will check with Dino as to the closest dimension a boiler vent can be from a window. Marc gave
permission to Jim to look at re-positioning the boiler in the South Home to allow boiler to move toward the flue in
order to balance with intake air. A&C has not ye issued a cost for the timer/fan change,which is the last piece that
will determine the final costs for going EnergyStar. ;tem continued.
5/19/05—A&C will generate prices for the fans. All venti'g must go thru the roof. South Home will have 6 vents (18"x26"
clear)and Nurses' Home will have 10 vents (18"x24"clear). Peter doesn't feel that these chase sizes will be an issue.
The boiler layout will need to be modified so thaj the boilers are closer to the chases.Jim noted that an additional
$7,124.00 would be added to the price for the extra lengths of flue needed. Jim also noted that the pipe coming out of
the roof would be white PVC. Can we change the last couple of feet of the PVC pipe to black PVC pipe? Jim would
need the final decision from the owner before he starts to look at reconfiguring the boiler rooms. Once TCB has the
final numbers for the total energy star package front AFYC they can make their decision. Item continued.
4.1 SECTION 3 AND MWBE FORMS
1/20/05- Marc issued Section 3 and MWBE forms to A&C 1 Item continued.
1/27/05—No new info. Item continued. 1
4/07/05—Since AEC is paying Dietz&Company Architect for services to revise the Documents for use as as-builts,Marc felt
that Dietz&Company Architects can count as a WBE providing services for A&C. Item continued.
4/14/05—A&C will assemble the paperwork. Marc will provide WBE status forms to A&C. Item continued.
4/21/05—A&C has Dietz&Co letter for WBE. AEC will finish the paper work. Item continued.
4/28/05-Present—A&C will finish the paper work. Item co tinued.
5/12/05—Reports will be submitted with the next requisition. A&C must show effort in minority hiring. Marc issued Dietz&
Company Architects'WBE paperwork. Two DMH people have been hired by A&C to date. Others have been hired
by Moran. Item continued.
5/19/05—A&C will have this info to include with the paperjreq. Item continued.
4.2 DRAIN PIPE INVERTS
1/20/05—Mazi requested further clarification on roof drain lines and areaway drains. Marc will discuss with Jeff S.and will also
discuss not providing any sketches directly to Contrictor. Item continued.
1/27/05 — ASI ##1 will be re-issued with correct SK #'s to be continuous with those already issued in Addenda. Item
continued.
4/07/05—Berkshire Design has proposed to drop the syste}n 2'-0". This proposal/design needs to be approved by Mass Dev't.
If accepted,the drain pipe inverts would have to be dropped. Item continued.
4/14/05 — Dietz Const. needs details, new elevations &ti(-ins. Dietz& Co. will discuss the possibility of tying the areaway
drain on the North side of the Nurse's Home mtq the existing drainage system in lieu of installing a drywell. After
meeting note: Dietz&'Co, met/eff Squire at the sie and he noted that the areaway drain can be tied directly into the
drainage system, which is to be installed about/0'away. Jeff Squire will contact Peter Lucas SIDavid Dietz to discuss.
Item continued.
4/21/05—A&C will review this item with David Dietz. Item continued.
4/28/05 —Jeff Squire will clarify elevations as soon as they are fully coordinated with Mass Dev't Randy is working on
resolving the drain coordination with Mass Dev't. Item continued.
5/5/05—The DMH #7 will need to be designed or cored to accept our foundation drain. Someone will need to coordinate
this item. It was determined that the Owner would like to get a price from A&C to continue the footing drains around
the remainder of the building not currently specified to receive footing drain. Jeff S. is waiting to issue a revised drain
line plan until the DPW approves all of the utilities in Olander Drive. Randy needs the drain line elevations from Jeff to
obtain pricing from MD. Jeff will issue an areaway drain sketch to Marc for inclusion in an ASI. Item continued.
5/12/05—Randy noted that it is David Dietz who will need to coordinate tie-in to DMH#7. Jeff S.issued drawings L-AD I &a
revised L-103 to Marc for review. Marc noted that L-103r did not include the footing drain and areaway drain tie-in to
DMH#7 and will ask Jeff to incorporate this. Jeff is waiting for Road utilities to be approved by DPW. Once approval
is obtained,Marc will issue a Change Order for$10,200.Item continued.
Page 2 of 5
DIETZ& COMPANY ARCHITECTS,INC.
5/19/05—Jeff Squires should have DPW's comments today. Item continued.
4.3 FLUE SIZE/TRASH CHUTE
1/20/05—The size of the flue is needed to determine if there is sufficient room for a trash chute within the space adjacent to
it. Item continued.
1/27/05—Awaiting info from Moran. Item continued.
4/07/05—After meeting. A design to try to convert the existing laundry chute to the trash chute will be developed. As a part
of the re-design, there would be a compactor located in the basement, at the bottom of the chute. A maintenance
person would then be responsible for wheeling the trash dumpster to the elevator and out to the dumpster. If the
design is feasible a proposal request will be issued with the proposed design. Jim Moran submitted flue sizes of 16"
(19"OD clear)for the Nurses'Home and 12"(15"OD clear)for the South Home. Item continued.
4/14/05— Dietz&Co.will develop a sketch for the trash chute. Item continued.
4/21/05 —A&C needs a response on this item by the middle of next week. After the meeting Dietz& Co. emailed Tom
Kegelman for a response on this item. Item continued.
4/28/05—TCB decided that they would like to go with trash rooms at each floor(except in the basement)instead of the trash
chute and compactor. TCB did not like the idea of bringing the large container from the compactor outside using the
elevator. Melissa from TCB will provide Dietz&Cio.with sizes for the recycling containers and trash containers to be
used in the trash rooms. Melissa will also look intojthe dumpsters and if one of the dumpsters can be deleted from the
scope of work so TCB can upgrade the fencing;around the dumpsters back to what was specified before value
engineering. Item continued.
5/5/05—It was determined that no matter which option i!chosen,the laundry chute must be removed. Final decisions as to
including a trash compactor have not been made. Iem continued.
5/12/05—Tom will schedule a meeting with the Manufactu-er 's Rep at the site. Item continued.
5/19/05—Dietz FY Co.will generate sketches for a Proposal Request- Floor drains will be needed in the trash room as well as
a wash-down nozzle at the top of the chute. Item(c)ntinued.
I
6.4 MINIMUM GUIDELINES FROM FUNDERS(RELAIIED CAPITAL)
4/07/05—Bev noted that there needs to be a discussion with related capital about their minimum requirements for such items
as cable and hone in the living room and bedrooms,a ded cated A/C outlet,etc. Item continued.
4/14/05 —A&C will provide a carpet sample&see if add tional drawings/sketches will be needed for adding the A/C outlet
back into the project.. Item continued. 1
4/21/05 — Dietz & Co will generate an Proposal Request to add the A/C outlets back into the project at their original
locations. Item continued.
4/28/05 — Bob from MLS noted that the A/C outlets could be added back in at their original cost of their credit from value
engineering. A proposal request will not be necessary for tfis item. Dietz&Co.will ask Bev if the cable and phone lines need
to be provided in the bedrooms. A&C has the carpet sample and needs to process the submittal and send it out for approval.
Item continued. 1
5/5/05—A/C outlets shall be added back in to the Contract. Drawings will be revised. Item continued.
5/12/05—Marc will issue Change Order when he receives�osts back from A&C for Proposal Request#2.
5/19/05—A&C will review PR#2. Item continued. I
7.1 PRE-ABATERMENT WALK-THRU
4/14/05—TCB will contact Tighe&Bond to set up a walk-Jhru with A&C and A&C's sub. Item continued.
4/21/05 —The meeting is set for 4/27/2005 at 9am, Attendees will be: Randy, Paul, AFDC, Patriot, Tom Kegelman and Brian
Day. Item continued. i
4/28/05—New asbestos was found above the bathroom ce Iings in the basement. Tighe&Bond is reviewing. A&C would like
Tighe & bond to do some selective demolition to deter ine is there is asbestos in order to have a 'clean' building. Item
continued. i
5/5/05— No word from T&B. A&c wants them to secure any vertical pipes that are to remain in place. They also need to
provide direction as to how to handle the small pieces thati exist over the ceilings and check other bathroom ceilings for same.
TCB will meet with T&B to coordinate clarification of abatement work. Item continued.
5/12/05 —T&B came out to the site last Friday. Rick &!Tom will coordinate a walk-thru with T&B & Patriot as soon as
possible. Item continued.
5/19/05—Communication is happening and Patriot is mobilizing today. Item closed.
7.2 SOUTH HOME ROT
4/14/05—AFDC would like Bill Barry to come out to the site to review some rot in the old entry at the South Home once they
have all of the plaster down. The plaster should be down in a week or two,AFDC will notify Dietz&Co.so they can plan Bill
Barry's visit. Item continued.
4/21/05— AFDC will be able to demo the ceiling after they have their lead training on Tuesday. Item continued.
4/28/05-Present—No new info. Item continued.
Page 3 of 5
DIETZ& COMPANY ARCHITECTS,INC.
5/12/05 — Ceiling has been opened up. Pete did not find as much rot as he thought he would. Marc will review. Item
continued.
5/19/05 —Bill Barry reviewed and there are no additional costs yet, although some of the small roof will probably need
additional support. Item continued.
9.1 COLOR BOARD
4/28/05—Dietz&Co.will generate a color board for exterior and interior colors for TCB to review once all of the samples
are in. Dietz&Co.forwarded a list of items they need color samples for. Item continued.
5/5/05—No new info. Item continued.
5/12/05—Dietz&Company Architects is still waiting for the remainder of the submittals to allow for choosing colors. A&C
requested the soffit vent color. Marc issued the color verbally as white. Item continued.
5/19/05—The color board will be started once all of the items are submitted. Items remaining are: Exterior(Brick, Grout&
Screen Doors)Interior(Elevator cab colors—not a rush item,Plastic Laminate,Cabinets FY Walk off Mats). Item continued.
9.2 ROOF HATCHES
4/28/05 —Randy will check with TCB to see if the roof hatches can be deleted. If the roof hatches need to remain, tie offs
should be added at the roof ridge for safety. Item continued.
5/5/05—Roof hatches are to remain. Sizes have been forlwarded to A&C. Tie-offs are to be added to the scope. A Change
Order request will be issued. Item continued.
5/12/05—A Change Order Request has been issued. A&C will submit cost. Item continued.
5/19/05—A&C will provide a cost for the tie-offs with a breakdown of items. Item continued.
10.2 STAFF BATHROOM
5/5/05 — TCB needs a staff bathroom added to the Office. Dietz & Company Architects will provide a Change Order
request sketch. Item continued.
5/12/05—No new info. Item continued.
5/19/05 —Dietz&Co issued Proposal Request#4. A& will provide a cost. Jim might flip the layout so that it will work
better with the plumbing. Marc said that would not be a problem. Item continued.
10.3 BOOKCASES AND FIREPLACE MANTELS
5/5/05—Bookcases and fireplace mantels have lead paint-
1 Bookcases and moldings are to be covered with gwb or removed.
Mantels are to be removed and replaced with simpler,nevi pieces. Dietz&Company Architects will provide direction.
5/12/05—No new info. Item continued.
5/19/05—Dietz&Co issued Proposal Request#5. A&C will provide a cost. Marc submitted some samples of inexpensive,
pre-built mantels to A&C for their review. Item continue.
I
10.4 PROJECT SIGN
5/5/05—TCB will mark up sign sketch submitted by Dietz Company Architects and return to Dietz. Dietz will issue an ASI.
Item continued.
5/12/05—No new info. Item continued.
5/19/05—Dietz&Co will issue an ASI from TCB's markups. Item continued.
11.1 SCHEDULE
5/12/05—A&C asked that Bill Barry,the structural engineer,come out to review the elevator area in the basement during the
last week in May. Item continued.
5/19/05—Bill Barry's site visit might be pushed out another week,AEC will notify Dietz&Co. Tom is concerned that A&C is
already falling behind their submitted schedule. Rick assuried Tom that they will make the adjustments necessary to bring the
project in on time. Item continued.
11.2 CARPET
5/12/05 - Carpet submitted by A&C will be installed in all units without pad or backer using tack strips in all units except at
barrier-free units. Those three units shall be glue-down. Item continued.
5/19/05—Item Closed.
11.3 ASBESTOS AT SOFFIT
5/12/05—Approx. 600 LF of soffit trim has asbestos caulk and needs to be removed at the Nurse's Home. A&C will issue a
COP. Item continued.
5/19/05—A&C still needs some info from their sub to issue the COP. Item continued.
11.4 BASEMENT FLOORING
5/12/05—Marc was asked to review options for reducing the possibility for mold growth under the carpeting in the basement
of the Nurse's Home. Item continued.
Page 4 of 5
i
DIETZ& COMPANY ARCHITECTS,INC.
5/19/05—Marc is reviewing. Item continued.
11.5 SUMP PUMP
5/12/05—Marc suggested that a sump pump be installed in Storage Room 013 to ensure that ground water stays well below
basement floor level. Tom agreed. Marc will issue a COR. Item continued.
5/19/05—Dietz&Co.will issue a COR. Item continued.
SUMMARY OF ACTIONS REQUIRED:
The Community Builders: Dietz E?Company Architects:
• Provide direction on lead/asbestos abatement • Proposal Request for Trash Chute
• Provide direction for coordination with MD • Provide add'I drawings for drainage work
• Dino to determine flue distance from windows
Aquadro&Cerruti,General Contractors: • Dino to determine if he can delete roof fans
• Review of EnergyStar requirements and final price • Review Basement flooring details
for additional work
• Section 3&WMBE forms i • Get Bill Barry to come for review in early June?
• Provide price for add'I cable lines to bedrooms • Issue COR for sump pump
• Provide price for roof tie-offs •
• Submit remainder of submittals for color choices •
Next meeting will be held at: May 26,2005. Job meetings wil�be held on Thursdays at 9:00.
To the best of my knowledge and belief, these meeting no s are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, wihin ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as writt n.
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS,INC.
Marc Sternick
May 23,2005
copies: emailed: Steve Firgau,DFA Consultants Rick kquadro,Aquadro FY Cerutti,General Contractors
Tom Kegelman,TCB Paul tramese,TCB
Jeff Squire,Berkshire Design Group Rand r Locklin,TCB
Dino D'Angelo,Lindgren&Sharples *Ton Patillo,Northampton Building Department
Bill Barry(Structural Engineer) Petet Lucas,Aquadro&Cerruti (thru Tino)
Dominic Ingegneri,TCB Mary n Blakley,Lindgren&Sharples
Paul Babin,Lindgren&Sharples Meli a Leppones,TCB
Steve Rogers,Rogers Management,Inc.
File *sen by mail
I
v:\20144-village at hospital hill\08.ca\mtgnotes\constr_mt9 12_051905.doc
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Page 5 of 5
All Submitted Items - Village at Hospital Hill Phase One - 20144
5/24/2005 /=net(no exceptions taken) 2=etan(exceptions taken as noted) 3=rlr(revise and resubmit)
4=(not submitted) 5=(exceptions taken as noted but additional information req'd for record)
date in act date out sect# description ref to ref out ref ret'd
4/29/2005 2 5/4/2005 03300 3000&4000 Concrete Design Mix struct eng 4/28/2005 5/4/2005
4/29/2005 1 5/4/2005 03300 Flowable Fill struct eng 4/28/2005 5/4/2005
5/12/2005 1 5/17/2005 04901 Cleaning Program
5/12/2005 1 5/17/2005 04901 Masonry Cleaner
5/12/2005 1 5/17/2005 04901 Paint Remover
5/19/200S 4 07120 Batt Insulation
5/19/2005 4 07120 Rigid Wall Insulation
5/9/2005 1 5/16/2005 07311 2" Soffit Vent
5/9/2005 1 5/16/2005 07311 2" Soffit Vent Sample
5/9/2005 2 5/17/2005 07311 6" Gutter
5/9/2005 1 5/24/2005 07311 6" Gutter&Downspout Sample (Nurses'&
South Home)
5/9/2005 1 5/17/2005 07311 Asphalt Shingle
5/9/2005 1 5/17/2005 07311 Ridge Vent
5/9/2005 1 5/16/2005 07311 Roofing Felt
5/17/2005 4 07311 Shingle Color Selection
5/9/2005 1 5/17/2005 07311 Underlayment(Ice&Water Shield)
1
date in act date out sect# description ref to ref out ref ret'd
5/17/2005 1 5/17/2005 07411 Metal Roof Panel
5/17/2005 4 07411 Metal Roof Panel Color Chart
5/16/2005 1 5/17/2005 07460 3"x 12" Composite Trim Sample
5/12/2005 1 5/17/2005 07460 Composite Trim
5/12/2005 1 5/17/2005 07460 Fiber-Cement Panel
5/12/2005 1 5/24/2005 07460 Fiber-Cement Trim
5/12/2005 1 5/17/2005 07460 Fiber-Trim Soffit
5/12/2005 1 5/17/2005 07460 Siding-Fiber Cement Siding
5/17[2005 1 5/17/2005 07720 Roof Hatch
5/10/2005 2 5/17/2005 08000 Corridor Borrowed Lite Frame
3/16/2005 2 4/7/2005 08000 Metal/Wood/Alum Doors/Frames for Nurses
Home
3/16/2005 2 4/7/2005 08000 Metal/Wood/Alum Doors/Frames for South
Home
5/2/2005 3 5/18/2005 08411 Aluminum Door& Hardware Data
5/2/2005 4 08411 Aluminum Entrance Color Charts
5/2/2005 3 5/18/2005 08411 Aluminum Entrance Shop Drawing
5/2/2005 1 5/4/2005 08411 Floral Insulating Glass Data
5/2/2005 1 5/4/2005 08411 Kawneer 451T Storefront Window Data
5/2/2005 2 5/4/2005 08411 Tremco Dymonic Sealant Data
2
date in act date out sect# description ref to ref out ref ret'd
5/13/2005 4 08411 Tremco Dynamic Sealant Colors
5/2/2005 3 5/18/2005 08411 Von Duprin Power Supply Data
4/21/2005 2 5/3/2005 08560 Vinyl Window Sample
4/21/2005 2 5/3/2005 08560 Vinyl Windows: Northwind III Product
Specification&Arched Window
4/21/2005 2 5/4/2005 08711 Door Hardware-Nurses' Home
4/21/2005 2 5/4/2005 08711 Door Hardware-South Home
5/16/2005 1 5/17/2005 08800 Glass
5/16/2005 1 5/17/2005 08800 Glazing Schedule
- - - --- -
b 5/17/2005.. _0880G------Glazing Sealant- --------- ----- ---------
5/19/2005 4 091 1 1 Metal Stud Framing
5/19/2005 4 09250 Gypsum Wallboard
3/11/2005 1 4/25/2005 09511 Armstrong"Cortega" Second Look 11
3/11/2005 1 4/6/2005 09511 Chicago Metallic White Tee System
5/2/2005 2 5/4/2005 09651 Vinyl Base: Specs,Sampkles, Maintenance,
Warranty
5/2/2005 2 5/4/2005 09651 Vinyl Stair Treads: Specs,Samples,Warranty,
Maintenance
5/2/2005 2 5/4/2005 09651 Vinyl Tile Accessories
5/2/2005 2 5/4/2005 09651 Vinyl Tile:: Specs,Samples, Maintenance,
Warranty
5/2/2005 2 5/4/2005 09652 Sheet Vinyl Floor: Spec,Samples, Maintenance,
Warranty
3
date in act date out sect# description ref to ref out ref ret'd
5/2/2005 1 5/3/2005 09680 Collaborator Carpet: Specs, Samples, Fire
Rating, Maintenance,Warranty
5/2/2005 1 5/3/2005 09680 Quest Carpet: Specs,Samples, Fire Rating,
Maintenance,Warranty
4/21/2005 2 5/2/2005 09900 Exterior/Interior Paint Product
5/9/2005 4 09900 Paint Color Selection Fan
5/12/2005 1 5/17/2005 10801 Medicine Cabinet
5/17/2005 2 5/23/2005 10801 Toilet& Bath Accessories
5/2/2005 2 5/4/2005 11451 Duct Free 30" Range Hood
5/2/2005 1 5/4/2005 11451 GE 24"Wall Oven
5/2/2005 1 5/4/2005 1 1451 GE 30" Cooktop
5/2/2005 1 5/4/2005 11451 GE 30" Electric Range
5/2/2005 1 5/5/2005 11451 GE Side-by-side Refrigerator
5/2/2005 1 5/4/2005 11451 GE Top Freezer Refrigerator
5/17/2005 1 5/17/2005 12356 Solid Surface Vanity Top Date (Corian)
5/17/2005 4 12356 Solid Surface Vanity Top Samples (Corian)
5/16/2005 4 13281 Contractor' License
envir eng 5/16/2005
5/16/2005 4 13281 Detailed Work Plan envir eng 5/16/2005
5/16/2005 4 13281 Detailed Work Schedule envir eng 5/16/2005
5/16/2005 4 13281 Employee Documentation envir eng 5/16/2005
4
date in act date out sect# description ref to ref out ref ret'd
5/16/2005 4 13281 Permits, Licenses envir eng 5/16/2005
5/16/2005 4 13281 Respitory Protection Program envir eng 5/16/2005
5/16/2005 4 13281 Waste Hauler Documentation envir eng 5/16/2005
3/23/2005 3 4/6/2005 14240 Elevator Package (8 Items see A&C transmittal
for List of Items)
3/10/2005 2 3/21/2005 15400 Plumbing Fixtures &Accessories mech eng 3/10/2005 3/25/2005
3/10/2005 2 4/14/2005 400/1560 Pipe,Valves&Fittings mech eng 3/10/2005 4/13/2005
3/10/2005 1 4/14/2005 00/15600 Fire Stop by Hilti mech eng 3/10/2005 4/13/2005
3/10/2005 2 4/14/2005 .00/15600 Hangers&Supports mech eng 3/10/2005 4/13/2005
3/10/2003 2 4/14/2005 Pumps&Access/Air Separators/Expansion Tanks mech eng 3/10/2005 4/13/2005
3/10/2005 1 4/14/2005 •00/15600 Thermal Insulation mech eng 3/10/2005 4/13/2005
3/10/2005 1 4/14/2005 .00/15600 Valve Tags&Markers mech eng 3/10/2005 4/13/2005
5/19/2005 4 15500 Hot Water Storage Tank mech eng 5/19/2005
4/21/2005 4 15600 Base Board Color Chart for Fine Tube Radiation
3/10/2005 2 4/14/2005 15600 Cabinet, Unit, Kickspace Heaters mech eng 3/10/2005 4/13/2005
3/10/2005 2 4/14/2005 15600 Control Damper mech eng 3/10/2005 4/13/2005
3/10/2005 4 15600 Exhaust Fans mech eng
3/10/2005 2 4/14/2005 15600 Fin Tube Radiation mech eng 3/10/2005 4/13/2005
3/10/2005 2 4/14/2005 15600 Fire Dampers mech eng 3/10/2005 4/13/2005
5
date in act date out sect# description ref to ref out ref ret'd
5/9/2005 4 15600 Louver Color Chart
3/10/2005 2 4/18/2005 15600 Louvers mech eng 3/10/2005 4/13/2005
3/10/2005 4 15600 Metalbestos Type"B"Vent mech eng 3/10/2005
3/10/2005 4 15600 Turbine Ventilator mech eng 3/10/2005
3/10/2005 4 15600 Wall Cap mech eng 3/10/2005
4/11/2005 1 5/3/2005 16100 AFCI Arc Fault Circuit Breakers elect eng 4/8/2005 4/27/2005
3/10/2005 1 3/21/2005 16100 Cable FA, MC, Romex& Fittings SER Aluminum mech eng 3/10/2005 3/21/2005
3/10/2005 1 3/21/2005 16100 Combination Starters mech eng 3/10/2005 3/24/2005
3/10/20DS I 3/21/2005 T6RWoff-nduuit EMT, Greenfield, IMC, Liquidtight, PVC mech eng 3/10/2005 3/24/2005
Sch 40/80 and Fittings
3/10/2005 1 3/21/2005 16100 Door Bell mech eng 3/10/2005 3/24/2005
4/11/2005 1 5/3/2005 16100 Fire Alarm System, E-Call, Intercom System elect eng 4/8/2005 4/27/2005
3/10/2005 1 3/21/2005 16100 Fire Sealant mech eng 3/10/2005 3/24/2005
3/10/2005 1 3/21/2005 16100 Fuses mech eng 3/10/2005 3/24/2005
3/10/2005 1 3/21/2005 16100 Ground Rod mech eng 3/10/2005 3/24/2005
4/11/2005 4 16100 Lighting elect eng 4/8/2005
4/11/2005 1 5/3/2005 16100 Loadcenters-Standard Products elect eng 4/8/2005 4/27/2005
3/10/2005 1 3/21/2005 16100 Metal Boxes and Plate Covers mech eng 3/10/2005 3/23/2005
4/11/2005 2 5/3/2005 16100 Modular Metering-Standard Products elect eng 4/8/2005 4/27/2005
6
date in act date out sect# description ref to ref out ref ret'd
4/11/2005 1 5/3/2005 16100 Molded Case Circuit Breakers elect eng 4/8/2005 4/27/2005
4/11/2005 1 5/3/2005 16100 Panelboards (Engineered) elect eng 4/8/2005 4/27/2005
3/10/2005 1 3/21/2005 16100 Plastic Boxes mech eng 3/10/2005 3/24/2005
3/10/2005 1 3/21/2005 16100 Precast Transformer Pad mech eng 3/10/2005 3/24/2005
3/10/2005 1 3/21/2005 16100 Safety Switches mech eng 3/10/2005 3/24/2005
3/10/2005 1 3/2/105 16100 Wire Bare Copper,THHN,Trough, Devices mech eng 3/10/2005 3/24/2005
and Plate Covers
7
Items Held at Consultants - Village at Hospital Hill Phase One - 20144
Date in Action Sect# Description Refer to Date out Date returned
5/16/2005 4 13281 Contractor' License envir eng 5/16/2005
5/16/2005 4 13281 Detailed Work Plan envir eng 5/16/2005
5/16/2005 4 13281 Detailed Work Schedule envir eng 5/16/2005
5/16/2005 4 13281 Employee Documentation envir eng 5/16/2005
5/16/2005 4 13281 Permits, Licenses envir eng 5/16/2005
5/16/2005 4 13281 Respitory Protection Program envir eng 5/16/2005
5/16/2005 4 13281 Waste Hauler Documentation envir eng 5/16/2005
5/19/2005 4 15500 Hot Water Storage Tank mech eng 5/19/2005
3/10/2005 4 15600 Metalbestos Type"B"Vent mech eng 3/10/2005
3/10/2005 4 15600 Turbine Ventilator mech eng 3/10/2005
3/10/2005 4 15600 Wall Cap mech eng 3/10/2005
4/11/2005 4 16100 Lighting elect eng 4/8/2005
1
Items under review - Village at Hospital) Hill Phase One - 20144
Tuesday, May 24,2005 Note: If'Refer to'is blank it is a submittal being reviewed by
Dietz and Company
Date in Refer to Sect# Description
5/19/2005 07120 Batt Insulation
5/19/2005 07120 Rigid Wall Insulation
5/17/2005 07311 Shingle Color Selection
5/17/2005 07411 Metal Roof Panel Color Chart
5/2/2005 08411 Aluminum Entrance Color Charts
5/13/2005 08411 Tremco Dynamic Sealant Colors
5/19/2005 091 1 1 Metal Stud Framing
5/19/2005 09250 Gypsum Wallboard
5/9/2005 09900 Paint Color Selection Fan
5/17/2005 12356 Solid Surface Vanity T p Samples (Corian)
5/16/2005 envir eng 13281 Contractor' License 1
5/16/2005 envir eng 13281 Detailed Work Plan
5/16/2005 envir eng 13281 Detailed Work Schedu e
5/16/2005 envir eng 13281 Employee Documentation
5/16/2005 envir eng 13281 Permits, Licenses i
5/16/2005 envir eng 13281 Respitory Protection Program
5/16/2005 envir eng 13281 Waste Hauler Documel tation
5/19/2005 mech eng 15500 Hot Water Storage Tank
4/21/2005 15600 Base Board Color Chart for Fine Tube Radiation
I
3/10/2005 mech eng 15600 Exhaust Fans
5/9/2005 15600 Louver Color Chart
3/10/2005 mech eng 15600 Metalbestos Type "B"Vent
3/10/2005 mech eng 15600 Turbine Ventilator
3/10/2005 mech eng 15600 Wall Cap
4/11/2005 elect eng 16100 Lighting
ASI Log
24-May-05
Village at Hospital Hill -20144 Based on:Input 2:ASI to COP(input RFI,SK,COP)
ASI# ASI RFI PR COP Description RFI# ASI Date SK#
001 Nurses'Home&South Home leader drain n/a 1/19/2005 L-01 &02
elevations
001-R01 Nurses'Home&South Home leader drain n/a 1/26/2005 L-0IR01,02RO1,03&
elevations
001-R02 Nurses'Home&South Home leader drain n/a 1/27/2005 L-05,06,07&08
elevations
002 Nurses'Home&South Home unit stairs n/a 2/15/2005 A-1 1, 12, 13,S-03
002R1 South Home Unit 205 STAIR Dietz003 3/23/2005 A-13R1
002R2 Nurses'Home Unit 101 & 102 Stair Framing n/a 4/4/2005 S-03R1
I
003 Nurses'Home&South Home dimension n/a
i 2/15/2005 A-14, 15, 16, 17
clarifications
l
004 South Home chase location(unit 103) n/a 2/15/2005 n/a
005 Nurses'Home door and frame removal in n/a 2117/2005 n/a
bearing wall (unit 102)
006 Nurses'Home door replacement(mech.026 n/a 2/17/2005 n/a
&mach.018)
007 Pole Locations n/a 3/15/2005 L-09
I
008 South Home Window Well Dims Dietz002 3/23/2005 n/a
009 South Home&Nurses'Exterior Stair Landings Dietz001 3/23/2005 n/a
I
i
010 South Home Haunched Slab Detail Dietz001 3/23/2005 n/a
Oil South Home&Nurses'Exterior Stairs Dietz001 3/23/2005 n/a
012 South Home&Nurses'Exterior Canopy Dims Dietz001 3/23/2005 n/a
i
013 South Home&Nurses'Wall Type Fire Ratings Dietz001 3/23/2005 n/a
&UL#s
014 Nurses Home Knee Braces Dietz001 3/23/2005 n/a
i
015 South Home Unit 202 Door 202 Relocation 3/23/2005 n/a
016 Nurses Home Common Stair Clg Finishes n/a 3/31/2005 n/a
017 South&Nurses Power Riser Diagrams n/a 3/31/2005 E-06&07
018 South Structural Clarifications n/a 3/31/2005 n/a
1
ASI# ASI RFI PR COP Description RFI# ASI Date SK#
019 South Home Common Stair Below New Unit n/a 3/31/2005 n/a
Bath
020 Nurses'Home addition column locations n/a 3/31/2005 n/a
021 Precast Profiles @ Nurses'Home Addition n/a 3/31/2005 n/a
022 Toilet Accessories Clarification n/a 4/12/2005 n/a
023 Nurses'Home Porch Addition Bracket Detail n/a 4/12/2005 n/a
024 South Home Structural Engineers comment n/a 4/12/2005 n/a
on the Existing Truss
025 South Home Concrete Stair to Mech Rm n/a 4/12/2005 n/a
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026 Screen door swing Dietz004 4/12/2005 n/a
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026 South Home Door 102A head&Jamb detail Dietz005 4/12/2005 n/a
027 Nurses'Home Entrance Doors I I I & 110 Dietz006 4/12/2005 n/a
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028 Nurses'Home Structural Items—Elevator Dietz001 4/18/2005 5-04,05,06&07
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029 Nurses'Home Addition Dimension n/a 4/20/2005 5-08,09& 10
Clarifications
030 South Home Hose cabs in stairs outside of n/a 4/20/2005 n/a
doors 207&208
031 Nurses'Home Catwalk n/a j 4/26/2005 n/a
032 Nurses'Home Stair B to Demo'd Tunnel Infill n/a 4/26/2005 n/a
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032R01 Nurses'Home Stair B to Demo'd Tunnel Infill n/a 5/4/2005 n/a
033 South Home Footings n/a i 5/3/2005 S-1 I & 12
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034 Nurses Home Lobby 112(Column) 5/18/2005 A-20
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035 Revised Sign Schedule A&C#04 5/18/2005 A-21
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Proposal Request Log
24-May-05
Village at Hospital Hill Phase 1 20144 Based on: Listing/Verify: PR(lists associated RFI,ASI,SK,COP,CO)
PR# ASI RFI PR COP Description PR Date COP# COP In Date COP Review B COP Status COP Amount SK# RFI# ASI# CO#
001 Monitoring Wells 4/7/2005 n/a n/a $0.00 n/a n/a n/a
002 Cable Jacks in Bedrooms 5/4/2005 n/a n/a $0.00 n/a n/a n/a
003 Roof brackets 5/6/2005 n/a n/a $0.00 n/a n/a n/a
004 Office 117 Toilet Rm 5/18/2005 n/a n/a $0.00 A-18 n/a n/a
005 Nurses Home Fire Places 5/18/2005 n/a n/a $0.00 A-19 n/a n/a
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DIETz b COMPANY ARCHITECTS,INC. 17 re n Spee 01 103 (413) 733-6798 Fax(413) 732-4385
MEETING NOTES
1
DATE: May 26,2005 i `•MEETING: _ CONSTRUCTION MEETING NO. 13
PROJECT: Village at Hospital Hil—Phase I LOCATION: Aquadro&Cerruti Offices
Project No: 20144 Northampton,MA
PRESENT: Beyerly Gallo,TCB
Marc Sternick,Dietz&Company Architects
Ra:dy ""'_�� "n,,rGo Jeff Manley,Dietz&Company Architects
Paul Stramese,TCB Rick Aquadro,Aquadro Cerruti,General Contractors
Tom Kegelman,TCB Dominic Ingegneri,TCB
Jim Moran,MJ Moran,Inc Peter Lucas,-Aquadro&Cerruti
Melissa I nnpenes T-GB Tone Gar-.areIli A&G
WEATHER: Rain,40'.
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Corrections to previous meeting notes: None.
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Progress as reported by Contractor.
South Home: A&C has 4 carpenters working on repairing damaged joists&they will be installing LVLs for the stair framing.
Nurses' Home: Y2 of the roof is stripped&waterproofed. The asbestos work should be completed in the next couple of days.
The 3rd floor demo is at 90%.
Shop Drawing Log. j
Submitted: See the attached log. j
Reviewed:See the attached log.
Outstanding: Color Submittals (the majority of the items have been submitted. Dietz&Co.will start the boards and
incorporate the rest of the submittals s they come in. See the attached log.
Supplemental Instructions(ASIS,PRs,etc):
Issued:See the attached log.
Outstanding: 5/6/05 PR#3 Roof Brackets, 5/18/05 P #4 Office 117 Toilet Rm&PR#5 Nurses'Home Fire Places. See
the attached log.
1.13 TEMPORARY HEAT/POWER/WATER
12/22/04— 1/27/05 See Meeting Notes#6 for previous entries.
4/07/05—5/05/05 See Meeting Notes# 10 for previous en:ries.
5/12/05-Present—All parties agreed that costs will be shared equally between Owner&Contractor. Final costs for removal
of temporary electric service have yet to be determined. Item continued.
5/26/05—A&C will issue costs to date. Dietz&Co will issue a CO for that amount. Removal will be put under a separate
CO once costs are known. Item continued.
2.2 ENERGY STAR
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1/6/05-Jim said that by next week,he will have some numbers related to revisions needed for Energy Star Certification. Item
continued.
1/13/05—Jim Moran offered a Veissmann boiler system at 195-96%efficiency as a$37,000 additional cost. He is still checking
on whether the storage tanks for the Water Heaters,which are part of that system, meet code. After the meeting,a
walk-through the Nurse's Home was conducted with Energy Star staff. For lighting, Energy Star offered to come in
after the project is complete to install fluorescent bulbs. Item continued.
1/20/05—Marc noted that he has a catalogue of nice,cheap energy star light fixtures. He will drop them off for Charlie,soon.
Item continued.
1/27/05—The catalogue was dropped of at Schmitt's. Item continued.
4/07/05—Charlie Ragoza will review the Energy Efficient Lighting Catalogue submitted by Marc. Jim Moran is working out the
numbers for the boiler system and should have numbers by next week.Item continued.
4/14/05—Jim Moran will have the information for the meeting with Energy Star after the 4/21/05 construction meeting. Item
continued.
4/21/05—Jim Moran was not able to make it to the job mtg,today. He called in to let us know that they are still trying to get a
letter from the manufacturer stating that the system will work, they have verbal confirmation but nothing in writing.
Using the PVC exhaust system and Ultra boilers will require some reorganizing of the mechanical room. Jim has been
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DIETZ& COMPANY ARCHITECTS,INC.
reworking the layout and doesn't see it as an issue. Jim is hoping to have the estimate by the next meeting. There was
no meeting with Energy Star this week. Dietz&Co.will contact Tom Schmitt regarding the lighting package and L&S
for a letter stating that the original design meets'Energy Star's formula and a sample unit using the formula. Item
continued.
4/28/05—Jim Moran provided prices and Dietz&Co.will get clarifications on the fan switching. Item continued.
5/5/05—Marc has issued info on timer and fans required for the bathrooms for pricing. A review of EnergyStar requirements
and a final price for this additional work will be provided by Aquadro. EnergyStar refrigerators that were accessible
could not be obtained without water dispensers. They will not be installed and will therefore lose their $100/unit
rebate for those units. Dino will look into exchanging roof fans to attic-mounted, in-line fans. Dino will call Craig
regarding roof turbines. Item continued.
5/12/05—Jim noted that Weil-McLaine will not certify that,boiler venting will work with this configuration.Sidewall venting at
the Nurse's Home would be acceptable in areas away from other windows. Doing so at the South Home would be
harder & would mean a building extension next to the mechanical room stair. Jim will continue to review the
possibilities. Marc will check with Dino as to the closest dimension a boiler vent can be from a window. Marc gave
permission to Jim to look at re-positioning the boiler in the South Home to allow boiler to move toward the flue in
order to balance with intake air. AFYC has not ye issued a cost for the timer/fan change,which is the last piece that
will determine the final costs for going EnergyStar. Item continued.
5/19/05—A&C will generate prices for the fans. All venting must go thru the roof. South Home will have 6 vents (18"x26"
clear)and Nurses' Home will have 10 vents(18"x24"clear). Peter doesn't feel that these chase sizes will be an issue.
The boiler layout will need to be modified so that the boilers are closer to the chases.Jim noted that an additional
$7,124.00 would be added to the price for the ext r lengths of flue needed. Jim also noted that the pipe coming out of
the roof would be white PVC. Can we change the last couple of feet of the PVC pipe to black PVC pipe? Jim would
need the final decision from the owner before he starts to look at reconfiguring the boiler rooms. Once TCB has the
final numbers for the total energy star package from A&C they can make their decision. Item continued.
5/26/05—A&C will provide backup for the cost of the fans and include it in the complete energy star Change Order Proposal
package. Dominic will set up a meeting with the En rgy Star reps to come out after the next job meeting to review the
Energy Star package. Once the package is completed and reviewed with Energy Star TCB will make their final decision.
Item continued.
4.1 SECTION 3 AND MWBE FORMS
1/20/05-Marc issued Section 3 and MWBE forms to A&C. Item continued.
1/27/05—No new info. Item continued.
4/07/05—Since A&C is paying Dietz&Company Architects for services to revise the Documents for use as as-builts,Marc felt
that Dietz&Company Architects can count as a WE providing services for AFDC. Item continued.
4/14/05—AFDC will assemble the paperwork. Marc will pr vide WBE status forms to AFYC. Item continued.
4/21/05—AFDC has Dietz&Co letter for WBE. AFDC willinish the paper work. Item continued.
4/28/05-Present—AFDC will finish the paper work. Item co itinued.
5/12/05—Reports will be submitted with the next requisition. AFDC must show effort in minority hiring. Marc issued Dietz Fy
Company Architects'WBE paperwork. Two DMH people have been hired by AFYC to date. Others have been hired
by Moran. Item continued. 1
5/19/05—AFDC will have this info to include with the pencil req. Item continued.
5/26/05—AFDC will finalize this item with Tom's help,if needed. Item continued.
4.2 DRAIN PIPE INVERTS
1/20/05—Mazi requested further clarification on roof drain lines and areaway drains. Marc will discuss with Jeff S.and will also
discuss not providing any sketches directly to Contrictor. Item continued.
1/27/05 — ASI #1 will be re-issued with correct SK #'s to be continuous with those already issued in Addenda. Item
continued.
4/07/05—Berkshire Design has proposed to drop the system T-0". This proposal/design needs to be approved by Mass Dev't-
If accepted,the drain pipe inverts would have to be dropped. Item continued.
4/14/05— Dietz Const. needs details, new elevations &tie-ins. Dietz&Co.will discuss the possibility of tying the areaway
drain on the North side of the Nurse's Home into the existing drainage system in lieu of installing a drywell. After
meeting note: Dietz 49Co.metJeNSquire at the site and he noted that the areaway drain can be tied directly into the
drainage system, which is to be installed about/0'away. Jeff Squire will contact Peter Lucas 6'David Dietz to discuss.
Item continued.
4/21/05—A&C will review this item with David Dietz. Item continued.
4/28/05 —Jeff Squire will clarify elevations as soon as they are fully coordinated with Mass Dev't. Randy is working on
resolving the drain coordination with Mass Dev't. Item continued.
5/5/05 —The DMH #7 will need to be designed or cored to accept our foundation drain. Someone will need to coordinate
this item. It was determined that the Owner would like to get a price from AFDC to continue the footing drains around
the remainder of the building not currently specified to receive footing drain. Jeff S. is waiting to issue a revised drain
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DIETZ& COMPANY ARCHITECTS,INC.
line plan until the DPW approves all of the utilities in Olander Drive. Randy needs the drain line elevations from Jeff to
obtain pricing from MD. Jeff will issue an areaway drain sketch to Marc for inclusion in an ASI. Item continued.
5/12/05—Randy noted that it is David Dietz who will need to coordinate tie-in to DMH#7. Jeff S.issued drawings L-AD I &a
revised L-103 to Marc for review. Marc noted that L-103r did not include the footing drain and areaway drain tie-in to
DMH#7 and will ask Jeff to incorporate this. Jeff is waiting for Road utilities to be approved by DPW. Once approval
is obtained,Marc will issue a Change Order for$10,200.Item continued.
5/19/05—Jeff Squires should have DPW's comments today. Itemcontinued.
5/26/05—Tom noted that DPW will not issue comments on Jeff Squire's drawings. Tom would like to generate the proposal
request without DPW's comments. Dietz FY Co.will issue a CO for this item and issue a PR for the area drain for
Nurses'Home.Item continued.
4.3 FLUE SIZEITRASH CHUTE
1/20/05—The size of the flue is needed to determine if there is sufficient room for a trash chute within the space adjacent to
it. Item continued.
1/27/05—Awaiting info from Moran. Item continued.
4/07/05—After meeting. A design to try to convert the 1xisting laundry chute to the trash chute will be developed. As a part
of the re-design, there would be a compactor located in the basement, at the bottom of the chute. A maintenance
person would then be responsible for wheeling t ie trash dumpster to the elevator and out to the dumpster. If the
design is feasible a proposal request will be issue I with the proposed design. Jim Moran submitted flue sizes of 16"
(19"OD clear)for the Nurses'Home and 12"(15'OD clear)for the South Home. Item continued.
4/14/05— Dietz FY Co.will develop a sketch for the trash chute. Item continued.
4/21/05 —AFYC needs a response on this item by the middle of next week. After the meeting Dietz& Co. emailed Tom
Kegelman for a response on this item. Item continued.
4/28/05—TCB decided that they would like to go with trash rooms at each floor(except in the basement)instead of the trash
chute and compactor. TCB did not like the idea of bringing the large container from the compactor outside using the
elevator. Melissa from TCB will provide Dietz o.with sizes for the recycling containers and trash containers to be
used in the trash rooms. Melissa will also look inti the dumpsters and if one of the dumpsters can be deleted from the
scope of work so TCB can upgrade the fencin around the dumpsters back to what was specified before value
engineering. Item continued.
5/5/05—It was determined that no matter which option is chosen,the laundry chute must be removed. Final decisions as to
including a trash compactor have not been made. tem continued.
5/12/05—Tom will schedule a meeting with the Manufact rer's Rep at the site. Item continued.
5/19/05—Dietz FY Co.will generate sketches for a Propo al Request Floor drains will be needed in the trash room as well as
a wash-down nozzle at the top of the chute. Item kontinued.
5/26/05—Dietz FY Co. is working on the sketches for thei proposal request AEC will provide Dietz&Co.the minimum size
for the Elevator Machine room. Item continued.
6.4 MINIMUM GUIDELINES FROM FUNDERS(RELATED CAPITAL)
4/07/05—Bev noted that there needs to be a discussion with related capital about their minimum requirements for such items
as cable and hone in the living room and bedrooms,a dedicated A/C outlet,etc. Item continued.
4/14/05 —A C will provide a carpet sample &see if additional drawings/sketches will be needed for adding the A/C outlet
back into the project.. Item continued.
4/21/05 — Dietz & Co will generate an Proposal Requ'st to add the A/C outlets back into the project at their original
locations. Item continued.
4/28/05 —Bob from MLS noted that the A/C outlets co d be added back in at their original cost of their credit from value
engineering. A proposal request will not be necessary for lthis item. Dietz&Co.will ask Bev if the cable and phone lines need
to be provided in the bedrooms. A&C has the carpet sample and needs to process the submittal and send it out for approval.
Item continued.
5/5/05—A/C outlets shall be added back in to the Contract. Drawings will be revised. Item continued.
5/12/05—Marc will issue Change Order when he receives costs back from A&C for Proposal Request#2.
5/19/05—A&C will review PR#2. Item continued.
5/26/05—No new info. Item continued.
7.2 SOUTH HOME ROT
4/14/05—A&C would like Bill Barry to come out to the site to review some rot in the old entry at the South Home once they
have all of the plaster down. The plaster should be down in a week or two,A&C will notify Dietz&Co.so they can plan Bill
Barry's visit. Item continued.
4/21/05— A&C will be able to demo the ceiling after they have their lead training on Tuesday. Item continued.
4/28/05-Present—No new info. Item continued.
5/12/05 — Ceiling has been opened up. Pete did not find as much rot as he thought he would. Marc will review. Item
continued.
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DIETZ& COMPANY ARCHITECTS,INC.
5/19/05 —Bill Barry reviewed and there are no additional costs yet, although some of the small roof will probably need
additional support. Item continued.
5/26/05—Dietz&Co.will check in with Bill Barry for his(review of this item. Item continued.
9.1 COLOR BOARD
4/28/05—Dietz&Co.will generate a color board for exterior and interior colors for TCB to review once all of the samples
are in. Dietz&Co.forwarded a list of items they need color samples for. Item continued.
5/5/05—No new info. Item continued.
5/12/05—Dietz&Company Architects is still waiting for the remainder of the submittals to allow for choosing colors. A&C
requested the soffit vent color. Marc issued the color verbally as white. Item continued.
5/19/05 —The color board will be started once all of the items are submitted. Items remaining are: Exterior(Brick, Grout&
Screen Doors)Interior(Elevator cab colors—not a rush item,Plastic Laminate,Cabinets&Walk off Mats). Item continued.
5/26/05 —Dietz&Co.will start the color board and A&C will provide the remaining items ASAP. Those items include the
Walk off Mats,additional plastic laminate colors and the brick and grout samples. Item continued.
9.2 ROOF HATCHES
4/28/05 —Randy will check with TCB to see if the roof thatches can be deleted. If the roof hatches need to remain,tie offs
should be added at the roof ridge for safety. Item continua.
5/5/05—Roof hatches are to remain. Sizes have been forwarded to A&C. Tie-offs are to be added to the scope. A Change
Order request will be issued. Item continued.
5/12/05—A Change Order Request has been issued. A&C will submit cost Item continued.
5/19/05—A&C will provide a cost for the tie-offs with a breakdown of items. Item continued.
5/26/05—A&C will provide a breakdown on the cost. It was noted that the roof hatches will open towards the ridge of the
roof. Item continued.
10.2 STAFF BATHROOM
5/5/05 — TCB needs a staff bathroom added to the Office. Dietz & Company Architects will provide a Change Order
request sketch. Item continued.
5/12/05—No new info. Item continued.
5/19/05—Dietz&Co issued Proposal Request#4. A&C will provide a cost. Jim might flip the layout so that it will work
better with the plumbing. Marc said that would not be a problem. Item continued.
5/26/05 —Relocating the Office Toilet Room to align with the bathroom above to simplify the plumbing & venting was
discussed and accepted by Tom. Dietz & Co. will vei ify if the layout will work with the window sill height and obtain
approval for the design from Melissa as well as a sketch f om Lindgren&Sharples to clarify the venting. Item continued.
10.3 BOOKCASES AND FIREPLACE MANTELS
5/5/05—Bookcases and fireplace mantels have lead paint. Bookcases and moldings are to be covered with gwb or removed.
Mantels are to be removed and replaced with simpler,ne pieces. Dietz&Company Architects will provide direction.
5/12/05—No new info. Item continued.
5/19/05—Dietz&Co issued Proposal Request#S. A&C will provide a cost Marc submitted some samples of inexpensive,
pre-built mantels to A&C for their review. Item continued.
5/26/05—No new info. Item continued.
10.4 PROJECT SIGN
5/5/05—TCB will mark up sign sketch submitted by Dietz&Company Architects and return to Dietz. Dietz will issue an ASI.
Item continued.
5/12/05—No new info. Item continued.
5/19/05—Dietz&Co will issue an ASI from TCB's markups. Item continued.
5/26/05 —ASI#36 was issued. A&C will have the sign fabricated and TCB will notify A&C where to locate the sign. Item
continued.
11.1 SCHEDULE
5/12/05—A&C asked that Bill Barry,the structural engineer,come out to review the elevator area in the basement during the
last week in May. Item continued.
5/19/05—Bill Barry's site visit might be pushed out another week,A&C will notify Dietz&Co. Tom is concerned that AFDC is
already falling behind their submitted schedule. Rick assured Tom that they will make the adjustments necessary to bring the
project in on time. Item continued.
5/26/05—Tom has expressed concern about the schedule. A&C has increased the working hours to 10 hour days and will
revise the schedule. Item continued.
11.3 ASBESTOS AT SOFFIT
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DIETZ& COMPANY ARCHITECTS,INC.
5/12/05—Approx. 600 LF of soffit trim has asbestos caulk and needs to be removed at the Nurse's Home. A&C will issue a
COP. Item continued.
5/19/05—A&C still needs some info from their sub to issue the COP. Item continued.
5/26/05—Dietz&Co.will issue a change order including>lhis item. Item closed.
11.4 BASEMENT FLOORING
5/12/05—Marc was asked to review options for reducing the possibility for mold growth under the carpeting in the basement
of the Nurse's Home. Item continued.
5/19/05—Marc is reviewing. Item continued.
5/26/05—Marc is waiting for some product information. Item continued.
11.5 SUMP PUMP
5/12/05 —Marc suggested that a sump pump be installed In Storage Room 013 to ensure that ground water stays well below
basement floor level. Tom agreed. Marc will issue a COR. Item continued.
5/19/05—Dietz&Co.will issue a COR. Item continued. ,
5/26/05—Dietz FY Co will contact L&S and issue a proposal request. Item continued.
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13.1 NURSES'HOME:2X2 CONCRETE STEAM TUNNEL j
5/26/05 — AFYC found a 2x2 concrete steam tunnel conn cted to the Nurses' Home that contains asbestos. TCB contacted
Brian Day at the meeting,and Brian will be out to the site tomorrow to take a look at this item with Patriot They will review
if they can pull out the pipe with the asbestos and the concrete tunnel in its entirety. Item continued.
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SUMMARY OF ACTIONS REQUIRED:
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The Community Builders: Dietz Company Architects:
• Provide direction on lead/asbestos abatement • Proposal Request for Trash Chute
• Provide direction for coordination with MD • Provide add'1 drawings for drainage work
• Set up mtg with Energy Star for next const mtg
• Discuss lighting package at the next mtg
Aquadro&Cerruti,General Contractors: • Dino to determine if he can delete roof fans
• Review of EnergyStar requirements and final price • Review Basement flooring details
for additional work I
• Section 3&WMBE forms • Get Bill Barry to come for review in early June?
• Provide price for add1 cable lines to bedrooms • Issue COR for sump pump
• Provide price for roof tie-offs • Contact Bill Barry to see if he can review the
existing elevator framing at the next mtg
• Submit remainder of submittals for color choices • Have Bill Barry review the 6'deep elevator pit to
• Revise schedule see if he needs to modify his details.
• Proposal for metal straping instead of wood I • Generate CO for A/C outlets,Soffit asbestos
blocking for cabinets.
• Elevator Machine room size.
• ASI list reviewed for COP's
Next meeting will be held at: June 02,2005. Job meetings witbe held on Thursdays at 9:00.
To the best of my knowledge and belief, these meeting not es are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS,INC.
Marc Sternick
May 31,2005
copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro FY Cerutti,General Contractors
Tom Kegelman,TCB Paul Stramese,TCB
Jeff Squire,Berkshire Design Group Randy Locklin,TCB
Dino D'Angelo,Lindgren&Sharples *Tony Patillo,Northampton Building Department
Bill Barry(Structural Engineer) Peter Lucas,Aquadro&Cerruti (thru Tino)
Dominic Ingegneri,TCB Marvin Blakley,Lindgren&Sharples
Paul Babin,Lindgren&Sharples Melissa Leppones,TCB
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Steve Rogers,Rogers Management,Inc.
File *sent by mail
v:120144-village at hospital hi11108-nlmtgnoteslconstr_mtg 12_051905.doc
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ASI Log
02-jun-05
Village at Hospital Hill -20144 Based on: Input 2:ASI to COP(input RFI,SK,COP)
ASI# ASI RFI PR COP Description RFI# ASI Date SK#
001 Nurses'Home&South Home leader drain n/a 1/19/2005 L-01 &02
elevations
001-R01 Nurses'Home&South Home leader drain n/a 1/26/2005 L-0IR01,02RO1,03&
elevations
001-R02 Nurses'Home&South Home leader drain n/a 1/27/2005 L-05,06,07&08
elevations
002 Nurses'Home&South Home unit stairs n/a 2/15/2005 A-1 I, 12, 13,S-03
002R1 South Home Unit 205 STAIR Dietz003 3/23/2005 A-13R1
002R2 Nurses'Home Unit 101 & 102 Stair Framing n/a 4/4/2005 S-03R1
003 Nurses'Home&South Home dimension n/a 2/15/2005 A-14, 15, 16, 17
clarifications
004 South Home chase location(unit 103) n/a 2/15/2005 n/a
005 Nurses'Home door and frame removal in n/a 2/17/2005 n/a
bearing wall (unit 102)
006 Nurses'Home door replacement(mech.026 n/a 2/17/2005 n/a
&mach.018)
007 Pole Locations n/a ! 3/15/2005 L-09
008 South Home Window Well Dims Dietz002 3/23/2005 n/a
009 South Home&Nurses'Exterior Stair Landings Dietz001 3/23/2005 n/a
010 South Home Haunched Slab Detail Dietz001 3/23/2005 n/a
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Oil South Home&Nurses'Exterior Stairs Dietz001 3/23/2005 n/a
012 South Home&Nurses'Exterior Canopy Dims Dietz001 3/23/2005 n/a
013 South Home&Nurses'Wall Type Fire Ratings Dietz001 3/23/2005 n/a
&UL#s
013R01 South Home&Nurses'Wall Type Fire Ratings n/a j 5/26/2005 n/a
&UL#s
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014 Nurses Home Knee Braces Dietz001 3/23/2005 n/a
015 South Home Unit 202 Door 202 Relocation 3/23/2005 n/a
016 Nurses Home Common Stair CIg Finishes n/a 3/31/2005 n/a
017 South&Nurses Power Riser Diagrams n/a 3/31/2005 E-06&07
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ASI# ASI RFI PR COP Description RFI# ASI Date SK#
018 South Structural Clarifications n/a 3/31/2005 n/a
019 South Home Common Stair Below New Unit n/a 3/31/2005 n/a
Bath
020 Nurses'Home addition column locations n/a 3/31/2005 n/a
021 Precast Profiles @ Nurses'Home Addition n/a 3/31/2005 n/a
022 Toilet Accessories Clarification n/a 4/12/2005 n/a
023 Nurses'Home Porch Addition Bracket Detail n/a 4/12/2005 n/a
024 South Home Structural Engineers comment n/a 4/12/2005 n/a
on the Existing Truss
025 South Home Concrete Stair to Mech Rm n/a 4/12/2005 n/a
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026 Screen door swing Dietz004 4/12/2005 n/a
026 South Home Door 102A head&jamb detail Dietz005 4/12/2005 n/a
027 Nurses'Home Entrance Doors I I I & 110 Dietz006 4/12/2005 n/a
028 Nurses'Home Structural Items—Elevator Dietz001 4/18/2005 5-04,05,06&07
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029 Nurses'Home Addition Dimension n/a 4/20/2005 S-08,09& 10
Clarifications
030 South Home Hose cabs in stairs outside of n/a 4/20/2005 n/a
doors 207&208
031 Nurses'Home Catwalk n/a 4/26/2005 n/a
I
032 Nurses'Home Stair B to Demo'd Tunnel Infill n/a 4/26/2005 n/a
032R01 Nurses'Home Stair B to Demo'd Tunnel Infill n/a 5/4/2005 n/a
033 South Home Footings n/a j 5/3/2005 S-1 I & 12
034 Nurses Home Lobby 112(Column) 5/18/2005 A-20
i
035 Revised Sign Schedule A&C#04 5/18/2005 A-21
036 Project Sign n/a 5/26/2005 A-22
2
Proposal Request Log
02-Jun-n5
Village at Hospital Hill Phase 1 20144 Based on: Listing/Verify: PR(lists associated RFI,ASI,SK,COP,CO)
PR# ASI RFI PR COP Description PR Date COP# COP In Date COP Review B COP Status COP Amount SK# RFI# ASI# CO#
001 Monitoring Wells 4/7/2005 n/a n/a $0.00 n/a n/a n/a
002 Cable Jacks in Bedrooms 5/4/2005 002 5/31/2005 TCB Tom wants additi $3,847.00 n/a n/a n/a
003 Roof brackets 5/6/2005 n/a n/a $0.00 n/a n/a n/a
004 Office 117 Toilet Rm 5/18/2005 n/a n/a $0.00 A-18 n/a n/a
005 Nurses Home Fire Places 5/18/2005 n/a n/a $0.00 A-19 n/a n/a
006 Nurses'Home Existing Main Entry Doors 5/26/2005 n/a n/a $0.00 n/a n/a n/a
I
All Submitted Items - Village at Hospital Hill Phase One - 20144
6/2/2005 /=net(no exceptions taken) 2=etan(exceptions taken as noted) 3=rlr(revise and resubmit)
4=(not submitted) 5=(exceptions taken as noted but additional information req'd for record)
date in act date out sect# description ref to ref out ref ret'd
5/5/2005 4 02150 Silt Fence land arch 5/6/2005
5/5/2005 4 02300 Castings land arch 5/6/2005
5/5/2005 4 02300 Catch Basins land arch 5/6/2005
5/5/2005 4 02300 Drainage Filter Fabric land arch 5/6/2005
5/5/2005 4 02300 Drainage Stuctures land arch 5/6/2005
5/5/2005 4 02300 Polyethylene Pipe(HDPE) land arch 5/6/2005
5/5/2005 4 02300 PVC Pipe&Fittings land arch 5/6/2005
5/5/2005 4 02300 Reinforced Concrete Pipe land arch 5/6/2005
5/5/2005 4 02600 Bituminous Concrete Pavement land arch 5/6/2005
5/5/2005 4 02600 Granite Curbing land arch 5/6/2005
5/5/2005 4 02666 Fire Hydrants land arch 5/6/2005
5/5/2005 4 02666 Gate Valves land arch 5/6/2005
5/5/2005 4 02666 Iron Pipe land arch 5/6/2005
5/5/2005 4 02730 Manhole Frame&Cover land arch 5/6/2005
5/5/2005 4 02730 Marking Tape land arch 5/6/2005
5/5/2005 4 02730 PVC Pipe land arch 5/6/2005
I
date in act date out sect# description ref to ref out ref ret'd
5/5/2005 4 02730 Sanitary Manholes land arch 5/6/2005
4/29/2005 2 5/4/2005 03300 3000&4000 Concrete Design Mix struct eng 4/28/2005 5/4/2005
4/29/2005 1 5/4/2005 03300 Flowable Fill struct eng 4/28/2005 5/4/2005
5/24/2005 4 03450 Precast Sills&Coping
5/12/2005 1 5/17/200S 04901 Cleaning Program
5/12/2005 1 5/17/2005 04901 Masonry Cleaner
5/12/2005 1 5/17/2005 04901 Paint Remover
5/25/2005 4 05120 South Home I st,2nd, 3rd Floor Framing struct eng 5/25/2005
5/25/2005 4 06100 LVL Lumber struct eng 5/25/2005
5/25/2005 4 06100 Simpson Joist Hangers struct eng 5/25/2005
5/25/2005 1 5/26/2005 06200 Nurse's Home Soffit Trims
5/19/2005 1 6/2/2005 07120 Batt Insulation
5/19/2005 1 6/2/2005 07120 Rigid Wall Insulation
5/31/2005 4 07141 Drainage, Protection &Insulation Board
5/31/2005 4 07141 Manufacturer's Letter regarding Warranty
5/31/2005 4 07141 Waterproofing Membrane
5/9/2005 1 5/16/2005 07311 2" Soffit Vent
5/9/2005 1 5/16/2005 07311 2" Soffit Vent Sample
2
date in act date out sect# description ref to ref out ref ret'd
5/9/2005 2 5/17/2005 07311 6" Gutter
5/9/2005 1 5/24/2005 07311 6" Gutter&Downspout Sample(Nurses'&
South Home)
5/9/2005 1 5/17/2005 07311 Asphalt Shingle
5/9/2005 1 5/17/2005 07311 Ridge Vent
5/9/2005 1 5/16/2005 07311 Roofing Felt
5/17/2005 4 07311 Shingle Color Selection
5/9/2005 1 5/17/2005 07311 Underlayment(Ice&Water Shield)
5/17/2005 1 5/17/2005 07411 Metal Roof Panel
5/17/2005 4 07411 Metal Roof Panel Color Chart
5/16/2005 1 5/17/2005 07460 3"x 12" Composite Trim Sample
5/12/2005 1 5/17/2005 07460 Composite Trim
5/12/2005 1 5/17/2005 07460 Fiber-Cement Panel
5/12/2005 1 5/24/2005 07460 Fiber-Cement Trim
5/12/2005 1 5/17/2005 07460 Fiber-Trim Soffit
5/12/2005 1 5/17/2005 07460 Siding-Fiber Cement Siding
5/17/2005 1 5/17/2005 07720 Roof Hatch
5/31/2005 4 07920 Acrylic latex Caulking Data/Color Charts
5/31/2005 4 07920 Polyurethane Sealant Data/Color Charts
3
date in act date out sect# description ref to ref out ref ret'd
5/31/2005 4 07920 Silicone Sealant Data/Color Charts
5/24/2005 4 08000 Aluminum Storm Door Color Chart
5/10/2005 2 5/17/2005 08000 Corridor Borrowed Lite Frame
3/16/2005 2 4/7/2005 08000 Metal/Wood/Alum Doors/Frames for Nurses
Home
3/16/2005 2 4/7/2005 08000 Metal/Wood/Alum Doors/Frames for South
Home
5/2/2005 3 5/18/2005 08411 Aluminum Door& Hardware Data
5/2/2005 4 08411 Aluminum Entrance Color Charts
5/2/2005 3 5/18/2005 08411 Aluminum Entrance Shop Drawing
5/2/2005 1 5/4/2005 08411 Floral Insulating Glass Data
5/2/2005 1 5/4/2005 08411 Kawneer 451T Storefront Window Data
5/2/2005 2 5/4/2005 08411 Tremco Dymonic Sealant Data
5/13/2005 4 08411 Tremco Dynamic Sealant Colors
5/2/2005 3 5/18/2005 08411 Von Duprin Power Supply Data
4/21/2005 2 5/3/2005 08560 Vinyl Window Sample
4/21/2005 2 5/3/2005 08560 Vinyl Windows: Northwind III Product
Specification &Arched Window
4/21/2005 2 5/4/2005 08711 Door Hardware-Nurses' Home
4/21/2005 2 5/4/2005 08711 Door Hardware-South Home
5/16/2005 1 5/17/2005 08800 Glass
4
date in act date out sect# description ref to ref out ref ret'd
5/16/2005 1 5/17/2005 08800 Glazing Schedule
5/16/2005 1 5/17/2005 08800 Glazing Sealant
5/19/2005 1 6/2/2005 09111 Metal Stud Framing
5/19/2005 1 6/2/2005 09250 Gypsum Wallboard
3/11/2005 1 4/25/2005 09511 Armstrong"Cortega"Second Look 11
3/11/2005 1 4/6/2005 09511 Chicago Metallic White Tee System
5/2/2005 2 5/4/2005 09651 Vinyl Base: Specs, Sampkles, Maintenance,
Warranty
5/2/2005 2 5/4/2005 09651 Vinyl Stair Treads: Specs, Samples,Warranty,
Maintenance
5/2/2005 2 5/4/2005 09651 Vinyl Tile Accessories
5/2/2005 2 5/4/2005 09651 Vinyl Tile:: Specs, Samples, Maintenance,
Warranty
5/2/2005 2 5/4/2005 09652 Sheet Vinyl Floor: Spec,Samples, Maintenance,
Warranty
5/2/2005 1 5/3/2005 09680 Collaborator Carpet: Specs, Samples, Fire
Rating, Maintenance,Warranty
5/2/2005 1 5/3/2005 09680 Quest Carpet: Specs,Samples, Fire Rating,
Maintenance,Warranty
4/21/2005 2 5/2/2005 09900 Exterior/Interior Paint Product
5/9/2005 4 09900 Paint Color Selection Fan
5/12/2005 1 5/17/2005 10801 Medicine Cabinet
5/17/2005 2 5/23/2005 10801 Toilet&Bath Accessories
5/2/2005 2 5/4/2005 11451 Duct Free 30" Range Hood
5
date in act date out sect# description ref to ref out ref ret'd
5/2/2005 1 5/4/2005 11451 GE 24"Wall Oven
5/2/2005 1 5/4/2005 11451 GE 30"Cooktop
5/2/2005 1 5/4/2005 11451 GE 30" Electric Range
5/2/2005 1 5/5/2005 11451 GE Side-by-side Refrigerator
5/2/2005 1 5/4/2005 11451 GE Top Freezer Refrigerator
5/25/2005 4 12356 Cabinet Color Samples
5/25/2005 4 12356 Plastic Laminate Color Samples
5/17/2005 1 5/17/2005 12356 Solid Surface Vanity Top Date (Corian)
5/17/2005 4 12356 Solid Surface Vanity Top Samples (Corian)
5/16/2005 4 13281 Contractor' License envir eng 5/16/2005
5/16/2005 4 13281 Detailed Work Plan envir eng 5/16/2005
5/16/2005 4 13281 Detailed Work Schedule envir eng 5/16/2005
5/16/2005 4 13281 Employee Documentation envir eng 5/16/2005
5/16/2005 4 13281 Permits, Licenses envir eng 5/16/2005
5/16/2005 4 13281 Respitory Protection Program envir eng 5/16/2005
5/16/2005 4 13281 Waste Hauler Documentation envir eng 5/16/2005
3/23/2005 3 4/6/2005 14240 Elevator Package (8 Items see A&C transmittal
for List of Items)
3/10/2005 2 3/21/2005 15400 Plumbing Fixtures &Accessories mech eng 3/10/2005 3/25/2005
6
date in act date out sect# description ref to ref out ref ret'd
3/10/2005 2 4/14/2005 400/1560 Pipe,Valves& Fittings mech eng 3/10/2005 4/13/2005
3/10/2005 1 4/14/2005 .00/15600 Fire Stop by Hilti mech eng 3/10/2005 4/13/2005
3/10/2005 2 4/14/2005 .00/15600 Hangers&Supports mech eng 3/10/2005 4/13/2005
3/10/2005 2 4/14/2005 .00/15600 Pumps&Access/Air Separators/Expansion Tanks mech eng 3/10/2005 4/13/2005
3/10/2005 1 4/14/2005 00/15600 Thermal Insulation mech eng 3/10/2005 4/13/2005
3/10/2005 1 4/14/2005 00/15600 Valve Tags &Markers mech eng 3/10/2005 4/13/2005
5/31/2005 4 15500 Access Doors mech eng 5/31/2005
5/19/2005 4 15500 Hot Water Storage Tank mech eng 5/19/2005
5/31/2005 4 15500 Thermometers&Gauges mech eng 5/31/2005
4/21/2005 4 15600 Base Board Color Chart for Fine Tube Radiation
3/10/2005 2 4/14/2005 15600 Cabinet, Unit, Kickspace Heaters mech eng 3/10/2005 4/13/2005
3/10/2005 2 4/14/2005 15600 Control Damper mech eng 3/10/2005 4/13/2005
3/10/2005 4 15600 Exhaust Fans mech eng
3/10/2005 2 4/14/2005 15600 Fin Tube Radiation mech eng 3/10/2005 4/13/2005
3/10/2005 2 4/14/2005 15600 Fire Dampers mech eng 3/10/2005 4/13/2005
5/9/2005 4 15600 Louver Color Chart
3/10/2005 2 4/18/2005 15600 Louvers mech eng 3/10/2005 4/13/2005
3/10/2005 4 15600 Metalbestos Type"B"Vent mech eng 3/10/2005
7
date in act date out sect# description ref to ref out ref ret'd
3/10/2005 4 15600 Turbine Ventilator mech eng 3/10/2005
3/10/2005 4 15600 Wall Cap mech eng 3/10/2005
4/11/2005 1 5/3/2005 16100 AFCI Arc Fault Circuit Breakers elect eng 4/8/2005 4/27/2005
3/10/2005 1 3/21/2005 16100 Cable FA, MC, Romex&Fittings SER Aluminum mech eng 3/10/2005 3/21/2005
3/10/2005 1 3/21/2005 16100 Combination Starters mech eng 3/10/2005 3/24/2005
3/10/2005 1 3/21/2005 16100 Conduit EMT,Greenfield, IMC, Liquidtight, PVC mech eng 3/10/2005 3/24/2005
Sch 40/80 and Fittings
3/10/2005 1 3/21/2005 16100 Door Bell mech eng 3/10/2005 3/24/2005
4/11/2005 1 5/3/2005 16100 Fire Alarm System, E-Call, Intercom System elect eng 4/8/2005 4/27/2005
3/10/2005 1 3/21/2005 16100 Fire Sealant mech eng 3/10/2005 3/24/2005
3/10/2005 1 3/21/2005 16100 Fuses mech eng 3/10/2005 3/24/2005
3/10/2005 1 3/21/2005 16100 Ground Rod mech eng 3/10/2005 3/24/2005
4/11/2005 4 16100 Lighting elect eng 4/8/2005
4/11/2005 1 5/3/2005 16100 Loadcenters-Standard Products elect eng 4/8/2005 4/27/2005
3/10/2005 1 3/21/2005 16100 Metal Boxes and Plate Covers mech eng 3/10/2005 3/23/2005
4/11/2005 2 5/3/2005 16100 Modular Metering-Standard Products elect eng 4/8/2005 4/27/2005
4/11/2005 1 5/3/2005 16100 Molded Case Circuit Breakers elect eng 4/8/2005 4/27/2005
4/11/2005 1 5/3/2005 16100 Panelboards (Engineered) elect eng 4/8/2005 4/27/2005
3/10/2005 1 3/21/2005 16100 Plastic Boxes mech eng 3/10/2005 3/24/2005
8
date in act date out sect# description ref to ref out ref ret'd
3/10/2005 1 3/21/2005 16100 Precast Transformer Pad mech eng 3/10/2005 3/24/2005
3/10/2005 1 3/21/2005 16100 Safety Switches mech eng 3/10/2005 3/24/2005
3/10/2005 1 3/2/105 16100 Wire Bare Copper,THHN,Trough, Devices mech eng 3/10/2005 3/24/2005
and Plate Covers
9
Items Held at Consultants - Village at Hospital Hill Phase One - 20144
Date in Action Sect# Description Refer to Date out Date returned
5/5/2005 4 02150 Silt Fence land arch 5/6/2005
5/5/2005 4 02300 Castings land arch 5/6/2005
5/5/2005 4 02300 Catch Basins land arch 5/6/2005
5/5/2005 4 02300 Drainage Filter Fabric land arch 5/6/2005
5/5/2005 4 02300 Drainage Stuctures land arch 5/6/2005
5/5/2005 4 02300 Polyethylene Pipe (HDPE) land arch 5/6/2005
5/5/2005 4 02300 PVC Pipe&Fittings land arch 5/6/2005
5/5/2005 4 02300 Reinforced Concrete Pipe land arch 5/6/2005
5/5/2005 4 02600 Bituminous Concrete Pavement land arch 5/6/2005
5/5/2005 4 02600 Granite Curbing land arch 5/6/2005
5/5/2005 4 02666 Fire Hydrants land arch 5/6/2005
5/5/2005 4 02666 Gate Valves land arch 5/6/2005
5/5/2005 4 02666 Iron Pipe land arch 5/6/2005
1
Date in Action Sect# Description Refer to Date out Date returned
5/5/2005 4 02730 Manhole Frame&Cover land arch 5/6/2005
5/5/2005 4 02730 Marking Tape land arch 5/6/2005
5/5/2005 4 02730 PVC Pipe land arch 5/6/2005
5/5/2005 4 02730 Sanitary Manholes land arch 5/6/2005
5/25/2005 4 05120 South Home I st, 2nd, 3rd Floor Framing struct eng 5/25/2005
5/25/2005 4 06100 LVL Lumber struct eng 5/25/2005
5/25/2005 4 06100 Simpson Joist Hangers struct eng 5/25/2005
5/16/2005 4 13281 - Ccntractoe--License— --- ---- ------ – ---envir eng 5/1612005
5/16/2005 4 13281 Detailed Work Plan envir eng 5/16/2005
5/16/2005 4 13281 Detailed Work Schedule envir eng 5/16/2005
5/16/2005 4 13281 Employee Documentation envir eng 5/16/2005
5/16/2005 4 13281 Permits, Licenses envir eng 5/16/2005
5/16/2005 4 13281 Respitory Protection Program envir eng 5/16/2005
5/16/2005 4 13281 Waste Hauler Documentation envir eng 5/16/2005
2
Date in Action Sect# Description Refer to Date out Date returned
5/31/2005 4 15500 Access Doors mech eng 5/31/2005
5/19/2005 4 15500 Hot Water Storage Tank mech eng 5/19/2005
5/31/2005 4 15500 Thermometers&Gauges mech eng 5/31/2005
3/10/2005 4 15600 Metalbestos Type"B"Vent mech eng 3/10/2005
3/10/2005 4 15600 Turbine Ventilator mech eng 3/10/2005
3/10/2005 4 15600 Wall Cap mech eng 3/10/2005
4/11/2005 4 16100 Lighting elect eng 4/8/2005
3
Items under review - Village at Hospital Hill Phase One - 20144
Note: If'Refer to'is blank it is a submittal being reviewed by
Thursday,June 02, 2005 Dietz and Company
Date in Refer to Sect# Description
5/5/2005 land arch 02150 Silt Fence
5/5/2005 land arch 02300 Castings
5/5/2005 land arch 02300 Catch Basins
5/5/2005 land arch 02300 Drainage Filter Fabric
5/5/2005 land arch 02300 Drainage Stuctures
5/5/2005 land arch 02300 Polyethylene Pipe(HDPE)
5/5/2005 land arch 02300 PVC Pipe&Fittings
5/5/2005 land arch 02300 Reinforced Concrete Pipe
5/5/2005 land arch 02600 Bituminous Concrete Pavement
5/5/2005 land arch 02600 Granite Curbing
5/5/2005 land arch 02666 Fire Hydrants
5/5/2005 02666 Gate Valves
land arch �
5/5/2005 land arch 02666 Iron Pipe
I
5/5/2005 land arch 02730 Manhole Frame&Cover:,
5/5/2005 land arch 02730 Marking Tape
5/5/2005 land arch 02730 PVC Pipe
5/5/2005 land arch 02730 Sanitary Manholes
5/24/2005 03450 Precast Sills&Coping
5/25/2005 struct eng 05120 South Home I st,2nd, 3rd Floor Framing
5/25/2005 struct eng 06100 LVL Lumber
5/25/2005 struct eng 06100 Simpson Joist Hangers
5/31/2005 07141 Drainage, Protection&Insulation Board
5/31/2005 07141 Manufacturer's Letter regarding Warranty
5/31/2005 07141 Waterproofing Membrane
5/17/2005 07311 Shingle Color Selection
Date in Refer to Sect# Description
5/17/2005 07411 Metal Roof Panel Color Chart
5/31/2005 07920 Acrylic latex Caulking Data/Color Charts
5/31/2005 07920 Polyurethane Sealant Data/Color Charts
5/31/2005 07920 Silicone Sealant Data/Color Charts
5/24/2005 08000 Aluminum Storm Door Color Chart
5/2/2005 08411 Aluminum Entrance Color Charts
5113/2005 08411 Tremco Dynamic Sealant Colors
5/9/2005 09900 Paint Color Selection Fan
5/25/2005 12356 Cabinet Color Samples
5/25/2005 12356 Plastic Laminate Color Smples
5/17/2005 12356 Solid Surface Vanity Top Samples (Corian)
5/16/2005 envir eng 13281 Contractor' License
5/16/2005 envir eng 13281 Detailed Work Plan
5/16/2005 envir eng 13281 Detailed Work Schedule
5/16/2005 envir eng 13281 Employee Documentation
5/16/2005 envir eng 13281 Permits, Licenses
i
5/16/2005 envir eng 13281 Respitory Protection Program
5/16/2005 envir eng 13281 Waste Hauler Documentation
5/31/2005 mech eng 15500 Access Doors
5/19/2005 mech eng 15500 Hot Water Storage Tan
5/31/2005 mech eng 15500 Thermometers&Gauged
4/21/2005 15600 Base Board Color Chart'Jor Fine Tube Radiation
3/10/2005 mech eng 15600 Exhaust Fans
5/9/2005 15600 Louver Color Chart
3/10/2005 mech eng 15600 Metalbestos Type"B"Vent
3/10/2005 mech eng 15600 Turbine Ventilator
3/10/2005 mech eng 15600 Wall Cap
2
i
Date in Refer to Sect# Description
4/11/2005 elect eng 16100 Lighting
I
i
3
UO/cviva ia:ii r:tA
i i
b
17%m den Street Springfield MA Of 103 413 7336748 Fax 413 732-4385
DiETZ�COMPANY ARGFiREkrTS,INC. r Pt ) � �
MEETING NOTES �r�"�0, W
DATE June 16,2005 __. 111:E 1 IIVG: CONSTRUCTION MEETING NO. 16
PROJECT: Village at Hospital MIN-Phase I LOCATION: Aquadro&Cerruti Offices
Project No: 20144 Northampton,MA
PRESENT: Beye4y 8 Marc Sternick,Dietz&Company Architects
Andrea Pithette,TCB Jeff Manley,Dietz(i Company Architects
Paul Stramese.TC8 Rick Aquadro,Aquadro FY Cerruti,General Contractors
Tom Kegelman,TCB Dominic Ingegneri.TCB
Jim Moran.MJ Moran,Inc Peter Lucas,Aquadro&Cerruti
WEATHER: Overcast,Mr.
Corrections toprevious meMing notes: None
Progress as reported by Contractor.
en I: Gag is half way thru with his pipe. Dietz can't start work until Alan Delany sees that DPW has approved Jeff Squires
drawings and until Alan approves Gag's work.
§gglh Home: The roof soffit was started this week and is about 2$%complete. The structural demo is at 50%Fu'shoring is at 90%
The exterior masonry is 50%ctwrt Architectural demo is complete.
Nurses Home: The soffit work is 85%complete,the structural dgmo Is at 80%and the shoring is at 90%.
Shop Drams
Submitted: See lag handed out at mtg.
Reviewed:See log handed out at mtg. j
Outstanding:Dietz&Co.passed off the calor selections to TCB for review. See tog handed out at mtg.
Supplemental Instructions(ASIS,PRs.etcy
Issued:See log handed out at mtg.
Outstanding:Office If 7 Toilet Rm Revised Layout&0R#5 Nurses Home f=ire Places. See log handed out at mtg.
1.13 TEMPORARY HEAT/POWERIWATER
12/22/04-1127/05 See Meeting Notes#6 for previous entries
4/07/05-5/05/05 See Meeting Notes#10 for previous entries.
5112105- All parties agreed that costs will be shared equoy between Owner E4 Contractor. Final costs for removal of
temporary electric service have yet to be determiner$, Item continued.
5/26/05 C will issue costs to date, Dietz&Co will issue a CO for that amount Removal will be put under a separate
CO once costs are known. Item continued.
6005-AFWC has the info&will issue a COP. After reviewed by TCB Dietz&Co.will issue a CO. Item continued
6/9!05-Present No new info. Item continued.
2.2 ENERGY STAR
I/6/05-5/26/05-See previous mug notes.
612105-Peter wig meet with Rick to discuss the site visit With Energy Star to determine If ASIC will take on this task. The
original lighting package will be used and the proposfd/submitted lighting package will be sent back from L&S as revise
and resubmit Dietz&Co will add the fighting to the next Change Order for the amount that was credited in
Contract Modification W. Jim Moran will check to see If he can get black ABS at the gooseneck venting for the flues
since painting the white goosenecks would be a prioblem. Jim is also working with Roger from Rise and Dino will
provide a narrative for the night setback thermostat range limit AEC will provide their final energy star costs. Item
continued.
619105-Costs are still being assessed. A&C will provide a,cost for the spray foam indicating the difference of the spray foarn
to what was spec'd. This was requested by energy star to determine if they can pay the difference of the cost with
additional funding that Mass Electric offers. Jim noted that black ABS is not an option for the boater exhaust pipingg but
they could either provide white or gray INC,a price will be included for painting the pipe. Tom noted that if AVS
price is higher than what Energy Star will pay A&C will submit a COP for the additional cost Item continued.
Page I of 5
vu/LVIval Id.1L rAA 1 VVG
DIETZ&COMPANY ARCHITECTS,INC.
U 16/05—A&C is working on the cost and getting the contract from Energy Star. AEC will have the complete package in 2
weeks. Jim needs to know if we can take out the turbines from the South Home ff provide something else,per Energy
Stars recommendations. The PVC pipes that wig be vented out the root will need to be 24"above the root plane ro
avoid snow buildup. Item continued.
4.1 SECTION 3 AND MWBE FORMS
1120105-Marc issued Section 3 and MWBE forms to ARC. item continued.
1127105—No new info. item continued.
4107105—Since APC Is paying Dietz&Company Architects for services to revise the Documents for use as as-builts,Marc felt
that Dietz Ef Company Architects can count as a WBE providing services for AYC. hem continued.
4114105—AFYC wig assemble the paperwork. Marc will provide WBE status forms to A&C. Item continued.
4121105—A&C has Dietz&Co letter for WBE. AfYC wig finish the paper work. Item continued.
4128105-Present—AE?C will finish the paper work. Item continued.
5/17105—Reports will be submitted with the next requisition. A&C must show effort in minority hiring. Marc issued Dietz�l
Company Architects'WBE paperwork. Two DMH people have been hired by Af/C to date. Others have been hired
by Moran. Item continued.
5/19105—A&C will have this info to include with the pencil rqq_ item continued.
5126/OS—AFYC wilt finalize this item with Tom's help,if needs d- item continued.
612/O5 A&C will provide this information with the req mtg next week. Item continued.
619/05—Rick&Tom set a meeting for Tuesday to finalize the paperwork. item continued.
6116/05— Rick&Tom still need to meet They have a mtg s t up(or Monday. Item continued.
4.2 DRAiN PIPE INVERTS
1120105—S/5/05 See previous mtg notes.
5112/05—Randy noted that it is David Dietz who will need to coordinate tie-h to DMH#7. Jeff S.issued drawings L-AD I&a
revised L-103 to Marc for review. Marc noted that 1-11103rdid not include the footing drain and areaway drain tie-in to
DMH#7 and will ask Jeff to incorporate this. Jeff is aiting for Road utilities to be approved by DPW. Once approval
is obtained.Marc will issue a Change Order for$10,2)0.Item continued.
S/19/OS—Jeff Squires should have DPW's comments today. item continued.
5126105—Tom noted that DPW will not issue comments or Jeff Squire's drawings. Tom would like to generate the proposal
request without DPW's comments. Dietz&Co.w 0 issue a CO for this item and issue a PR for the area drain for
Nurses'Home.item continued.
612/05—The CO was issued including the$10.200 and a PR f r the area drain will be issued early next week. Item continued.
619/05 —The CO and PR were issued. The CO drain F item at a cost of$10,200 needs to be revised to add in an
additional manhole and relocating an existing manhol . Jeff Squires will get sketches to Dietz 5'Co.ASAP so a PR can
be issued. Jeff Squires is trying to get approval frory DPW(Ned)and is hoping to have it resolved by the end of the
day. Peter noted that we need to come to a conclu ion on this item. When Dietz Const starts he Will Probably want
to work from the detention basin back. Item contin ed.
6116105—DPW verbally accepted the plan. The pian was issued in PR#10 which wail be an add to the cost of$10,200 in
CO#I. Item continued
4.3 FLUE SVVTRASH CHUTE
1/20/05 412105—See previous mtg notes.
619/05 —Melissa noted that trash rooms on each flot r are not an option. Trash rooms are too messy and a
management/maintenance nightmare. A proposal r quest was issued at the mtg for the trash chutelcompactor. The
proposal request contained the architectural drav ings and manufacturer's cut sheet. Jim Moran wig contact the
manufacturer to see if back flow preventers are r uired and will add In a hose connection in the trash room for
cleaning. A&C will begin pricing a rough estimate b next meeting. Melissa&Andrea will make a final decision if they
would like to go with the trash chute at all by no later then Monday(6/13). item continued
6116105—TCB made the decision that there will be no trash chutc if a sharp object gets into the'sausages'it tears the bag up
and makes a mess. Item Closed.
6.4 MINIMUM GUIDELINES FROM FUNDERS(RELAT D CAPITAL)
4/07/05—5/51D5—See previous mtg minutes
5112105—Marc will issue Change Order when he receives 4osu back from ASC for Proposal Request#2.
5119105—AVC will review PR#2. Item continued
5126105—No new info. item continued.
6WOS—Nicole brought the full size AIC dwgs to the mtg for A&C to give to ML Schmitt. Nicole win email Dietz&Co pdfs
to Issue as an ASi for the rest of the project team. Tom a cepted AFYC price for the cable jacks(PR#2),it will be added to the
next Change Order. Item continued.
6/9105—Paul will locate where the cable jacks should be initaged and coordinate this info with AFYC. Item continued.
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6/16105-Paul Will C001'Ji"Zte locations with the electrical sub. Paul will also verily/coordinate that them are outlets under the
Irving room windows for AIC units- Item closed.
7.2 SOUTH HOME ROT
4114/05-5/12105-See previous mtg notes.
5/19/05 -Bill " reviewed and there are no additional costs yet, although some of the small rod w9l probably need
additional support Item continued.
5/26/05--Dietz 6f Co.wig check In with SDI Barry for his review of This item. Item continued.
6/2105-SDI came out to the site today to review where the rafters tie into the exterior wall and OK'd their current condition.
Will issued a report Ed sketch from his last site visit. Dietz fif Co will issue these 2 items as supplemental instructions eariy next
week. Item continued.
619f05-Present No new info, Item continued.
91 COLOR BOARD
4/28105-5119/05-See previous meg notes.
5126105-Dietz&Co.will start the color board and A&C will provide the remaining items ASAP. Those items include the
Walk off Mats,additional plastic laminate colors and the brick and grout samples. Item continued,
612/05-Dietz bf Co wig have the color board to review fol the end of next week. If it is ready before the mtg on Thursday
they wig contact Melissa to see If she can make it out to the meeting for review/approval. ABC has submitted enough of the
Items to make the color board.all remaining items are minor and can be added in later. These items are.walk off mats and
the elevator cab colors. Item continued.
619105-The colors were issued to Melissa&Andrea at the mtg. They will make their selections by next meeting. Melissa
and Andrea wig be at the next meeting for Main. Item coned.
6116/05-Andrea brought back the color selections. Dietz Co.will generate boards for the 2 buildings. Item continued.
10.2 STAFF BATHROOM
S/5/0S -TCB needs a staff bathroom added to the O e, Dietz&Company Architects will provide a Change Order
request TY sketch, item continued
S/12105-No now info. Item continued.
5119105-Dieu&Co Issued Proposal Request#4. A&C will provide a cost Jim might flip the layout so that it wiff work
better with the plumbing. Marc said that would not be a tblem. hem continued
5126/05 -Relocating the Office Toilet Room to align . t the bathroom above to simplify the plumbing TY venting was
discussed and accepted by Tom. Dietz&Co.will, w er if the layout will work with the window sill height and obtain
approval for the design from Melissa as well as a site in Lind"FY Sharples to clarify the verift hem continued.
f in
7
6WOS-Dietz&Co is awaking approval from Melissa. T will check in with her for approval. Item continued.
6/9/05-Melissa approved the layout with comments- FY Co.will rev"the sketch per Melissa's comment of having the
door on the side Instead of directly facing the entry door Dietz&Co.wig reissue the PR for pricing. Item continued.
6116/05-TCB would like some additional storage in th office. Dietz fY Co will revise the sketch and reissue the PR. item
continued.
10.3 BOOKCASES AND FIREPLACE MANTELS
5/5/05-Bookcases and fireplace mantels have lead pain
, Bookcases and moldings are to be covered with gwb or removed
Mantels are to be removed and replaced with simpler,n pieces. Dietz&Company Architects will provide direction.
5112105-No new info. Item continued.
5/19105-Dietz&Co issued Proposal Request#5, A will provide a cost. Marc submitted some samples of Inexpensive,
pre-built mantels to A&C for their review. Item corntitcdL
5126/05-Present No new info. Item continued.
10,4 PRO)ECT SIGN
SI5/05-5126105-See previous ml notes. 1
6/2105 The final markups where made to the sketch at the mtg. A&C will have the sign fabricated and then a location to hang
it will be decided. Item continued_
619105-No new info. item continued.
6116/05- The sign is complete and located on the site.','Item closed.
11.1 SCHEDULE
5/12105-AFYC asked that Bill Barry,the structural engineer,come out to review the elevator area In the basement during the
tut week in May. item continued.
5/19105-Siff Barry's site visit might be pushed out another week.A&C will notify Dietz&Co. Tom is concerned that*C is
already failing behind their submitted schedule. Rick assured Tom that they will make the adjustments necessary to bring the
project in an time. Item continued.
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5126105-Tom has expressed concern about the schedule. iAfYC has increased the working hours to 10 hour days and will
revise the schedule. item continued.
612!05-Bill came out to the site today to review the elevator framing. A&C is continuing with 10hr work days to get caught
up and ahead of their schedule. AYC witf have a revised schedule by next mtg. item continued.
619105 -A&C are back on schedule and back to 8 hr work;days. A&C will provide a revised schedule for next mtg. Item
continued.
6/16/05-No new info. Item continued.
11.4 BASEMENT FLOORING
5112/05-Marc was asked to review options for reducing this possibility for mold growth under the carpeting in the basement
of the Nurses Home. Item continued.
5119/05-Marc is reviewing. item continued.
5/26105-Marc is waiting for some product information. Item continued.
6/2/05-Still waiting from A&C`s sub. Item continued.
619105-No new info. item continued.
6116/OS-Switch to rubber backed carpet in the basement(mold resistant). Marc will review alternate flooring system options
for next meeting. item continued.
i
It's SUMP PUMP
5/12105-Marc suggested that a sump pump be installed iStorage Room 013 to ensure that ground water stays well below
basement floor level. Tom agreed. Marc will issue a CORi Item continued.
5119105-Dietz !Co.will issue a COR. itemcontinued.
5/26105-Dietz Co will contact L&S and issue a praposa request Item continued.
6/2/05-Nicole(from L&S)will issue some sketches&die y Co will issue a PR. item continued.
619/05-No new info. item continued.
6/16/05-Have L&S put one smaller pump(20 Gallons per{minute)in a 2x2x2 sump pit with a r pipe. item continued.
13.1 NURSES'HOME 2X2 CONCRETE STEAM NEL
5/26/05- A&C found a 2x2 concrete steam tunnel con cted to the Nurses'Home that contains asbestos. TCB contacted
Brian Cay at the meeting,and Brian win be out to the sit tomorrow to take a took at this item with Patriot. They wilt review
if they can pull out the pipe with the asbestos and the co rete tunnel in its entirety. Item continued.
6/2105 - The asbestos pipe Is completely removed an the concrete tunnel is partially removed. Any remnants of the
concrete tunnel must be capped. Item continued.
6/9105-The work Is complete. A&C will Issue a COP f r capping the pipeltunnel that was additional to the original scope of
work. Item continued.
6/16/05-No new info. item continued.
14.1 Brick
6/2/0S-A&C will be patching w/salvaged brick. At new areas and at the bsmnt window infiif at the Nurses'Honw A&C will
be using 170 Camden Blend modular machine brtdL A&,C will provide a submittal for approval- Item closed.
619/05-The brick was accepted A&C will provide a submittal for record. Item continued.
6/16105-The brick that was accepted cannot be supplied. ASIC is working on a new solution. Item continued.
14.2 De-Leading
6/2/05-TCB is generating a de-leading package that trey will submit to Dietl Fl Co. Dietz&Co,will generate a proposal
request for A&C. Item continued. 1
6/9/05-TCB,Dietz&Co&A&C reviewed the scopelon site after the m%. Patriot will come out to the site to review with
Peter fit Paul and then give a price on the scope of the ork. Item continued.
6/16105-A&'C will possibly have price today. Item co tinned_
SUMMARY OF ACTIONS REQUIRED.
The Community Builders; Dietz Company Architects:
• Outlet locations(Paul) • Color boards
• Building names for Sign submittals • Toilet rm revised PR
• Review Basement flooring details,need info from
ASIC
• Issue PR for sump tip(L&S)
• Email signed copies of COs FY Reqs to Steve
Firgau
• Check with 1 PS about South Home Turbines
Aquadro�'Cerruti,Genera!Contractors;
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• Review of Energy Star requiremenu and final price
for additional work
• Section 3&WMBE forms
• Provide COP for temp heat,pwr
• Brick submittal
• Revise schedule
• Proposal for metal strapping Instead of wood
blocking for cabinets.
• ASI list reviewed for COP's
• COP fro remainder of Conc Steam tunnel
• Fireplace COP
• COP for PR#10 drain line additional work
• COP Temp Heat/Power
Next meeting will be held at Jura 23,200S. job meetings will be held on Thursdays at 9:00.
To the best of my knowledge and belief,these meeting notes are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, within ten days of the date bekiw, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written',
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS.INC.
Marc Sternick
June 20,2005
copses: emailed: Steve Firgau,RFA Consulnitts Rick Iiquadro,Aquadro lit Cerruti,Gerxral Contractors
Tom Kegelman,TCB Paul Stramese,TCB
Jeff Squire,Berkshire Desp Group Rand Lockkn,TCB
Dino D'Angeio,Lindgren b Sharpies *Tony Patillo,Northampton Ulding Department
Bill Barry(Structural Engineer) Peterllucas,Aquadro&Cerruti (thru Tino)
Dominic hrgegneri,TCB Marvin Biakley.Lindgren Ft Sharplas
Paul cabin,Lindgren F>'Sharples Melissa Lepiwnes,TCB
Steve Rogers,Rogers Managame nt,Inc. Andric f'iehette.TCB
File *renk by mail
r.Sto1 M.MMadw x taryhal Mrwa-s=up�e�on�r_rrKais_occvos.a�
i'
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DIETZ&COMPANY ARCHITECTS,INC. 17 Hamden Street ;`Springfield MA, 01 103 .;(413) 733.-6798 Fax(413) 732-4385
AFF ` r5
MEETING NOTES
DATE: April 7,2005 MEETING: CONSTIR CTI0 MEETING NO.6
PROJECT: Village at Hospital Hil—Phase 1 LOCATION: Aquadro&Cerruti Offices
Project No: 20144 Northampton,MA
PRESENT: Beverly Gallo,TCB Marc Sternick,Dietz&Company Architects
Randy Locklin,TCB Jeff Manley,Dietz&Company Architects
Paul Stramese,TCB Rick Aquadro,Aquadro Cerruti,General Contractors
Jim Moran,MJ Moran,Inc Peter Lucas,-Aquadro&Cerruti
Charles Ragoza,ML Schmitt David Dietz,Dietz Construction
Jeff Squire,Berkshire Design Group
WEATHER: Cloudy,48'.
Corrections to previous meeting notes: None.
Progress as reported by Contractor: None.
1.2 SCHEDULE OF VALUES
12/22/04 - The schedule will be issued in a "bare bones"!form until the first requisition. It appears that since we will be
requesting a Final CO for one building before the other is done, two Building Permits may be necessary. This will be
discussed with Tony Patillo,the Building CommissioMer. Item continued.
1/6/05 - Mazi has produced a preliminary schedule and wii'l send it to Marc. A&C has noted that they can not complete this
task or fully develop a list of Sub Contractors without a signed Contract or at the very least a Letter of Intent or
Notice to Proceed from TCB. Marc will find out from Bev how soon this can happen. A&C is getting worried that
Subs won't hold their prices for long. Item continued.
1/13/05 - Marc issued a Letter of Intent from Beverly Gallo of TCB to A&C. Marc also issued a Contract and Revised
Supplemental Conditions to A&C for review and sighing. Item continued.
1/20/05—Randy and Paul have not yet received the Schedule of Values from A&C. Mazi will get them copies. A&C is hoping
to get the Contract back from their lawyer shortly'!Item continued.
1/27/05 — Paul has received his copy. Mazi will get a copy to Randy. A&C got their lawyer's comments back. No big
problems were brought up. They are ready to sign he contract. Item continued.
4/07/05 — Requisition #1 was signed at the meeting whichjcontained the schedule of values. TCB would like 2 original Reqs
and then 10 copies. TCB will advise if requirements,change. Item Closed.
1.3 CONSTRUCTION SCHEDULE
12/22/04 - The schedule was discussed. Because of concerns that Mass Development's schedule might affect ours, Bev
requested that A&C submit their schedule shovying where the infrastructure work must be performed by in order
for them to keep to their schedule vs. where they feel their schedule will be given the recent revisions to Mass
Development's schedule. Bev will submit their schedule to Mass Development for discussion. Currently,the Mass
Development schedule calls for the drainage trench between the buildings to be completed in June and a deadline
of early September for all utilities for Phase I toe live. A&C will issue a price to TCB for providing the trench and
drain lines between the buildings. Item continue.
1/6/05- A&C intend to have the schedule completed by olur next meeting. Item continued.
1/13/05 - Initial Schedule was issued by A&C. The Schedule shows both buildings being completed on November 21, 2005
(approx. 300 days). Marc will review this schedule with TCB. The trench is not called out as an alternate in Mass
Development's infrastructure project. The Bid date is 1/28/05. A price for installing the trench and drain line for
$34,000 was submitted. David Dietz noted that for his schedule to work, he needed to have all underground site
utility work completed by the end of June. This does not work with Mass Development's schedule of July for the
trench. David noted that the Mass Development contract calls for the first 400' of roadway to be travelable by
September with active utilities. 400'will come nowhere close to the South Home. Item continued.
1/20/05—Marc does not yet have confirmation from TCB that the 300 days shown in Aquadro's Schedule is acceptable. We
have no word as to whether Mass Development's schedule will provide for the ability to complete the South Home
on schedule. Paul noted that there was no time set aside for Building Department inspections at the end of the
Schedule. Item continued.
1/27/05—Marc noted that his current understanding was that we were looking at a mid-February construction start date. No
word yet on the 300 day schedule. Item continued.
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4/07/05—A&C received the full notice to proceed and the 300 days starts today. A&C will reissue an updated construction
schedule. Item Continued.
1.4 PHASING
12/22/04- Phasing will be dependent on the timing of the installation of the utility stubs. It is not yet clear,but it appears that
the Nurse's Home might have to be completed first. Bids are not yet in for Mass Development work. Item continued.
1/6/05- No new info. Item continued.
1/13/05 - The schedule submitted shows the Nurse's Home being started first, but both buildings being completed at the
same time. Item continued.
1/20/05-Present—No new info. Item continued.
4/07/05—Contract documents call for both buildings to be completed at the same time. Item Closed.
1.6 LINES OF COMMUNICATION
12/22/04—TCB will issue a matrix of their personnel and their responsibilities regarding communications. Item continued.
1/6/05-Present- No new info. Item continued.
4/07/05—The matrix will not be necessary and will not be issued. Paul is the Clerk who reports to Randy who is the owners
Representative and Tom Kegelman from TCB will'be the project manager. Bev noted that she will be less involved
with the project. Item Closed.
1.13 TEMPORARY HEAT/POWER/WATER
12/22/04—With the current construction schedule,A&C do not intend to use temporary heat,since they expect to be done
with demolition and rough framing by April and do not expect to need it. Mazi is meeting with the Electric Co.
tomorrow to discuss the best way to provide temporary power to the site. Item continued.
1/6/05- AEC has had several meetings with the Verizon,who is responsible for installing poles for electric. Mazi noted that it
will cost$8,000 for the poles+tree clearing+Elec�ric Company charges. They would not give him a definite schedule,
but believe that it will take 4-6 weeks. A&C state that the Owner needs to help with these costs. Marc will review
the Spec. Item continued.
1/13/05 - Marc stated that he believed the Spec called fo' the Contractor to cover those costs. A&C did not agree. They
noted that Randy agreed with their argument. Rao:dy was not present, so the discussion was tabled until next week.
Mazi has already started paying for the utility world in order to ensure that they get power as soon as possible while
the issue is resolved. Item continued.
1/20/05—A&C noted that they have a bill from the Electric Co.for$11,887.82 to bring the service out to the work site. Mazi
will copy Marc with the back-up. They are proceeding in good faith and paying the bills so far. They are interpreting
the Spec to read that they do not own paying for ringing in the temporary electric service. Marc disagrees and sited
several locations in the Spec where he believes it is clear that they own it. A compromise was offered where the
Owner would pay for the service to the project limit of work line and A&C would pay for it beyond that line. The
above estimate does not include tree trimming. handy will review the site to determine if the wires can be strung
without any tree trimming. Item continued.
1/27/05 — Randy has not yet determined if the service can be brought in without the need for tree trimming. No decisions
have yet been available regarding the proposed compromise. Item continued.
4/07/05 — The license agreement between Verizon & TC has been signed. The easements have been issued and now the
poles need to be placed. A&C found that the fire loop that is called to be maintained during construction was shut off
at some point. A&C believes that the shutoff is in front of their trailer. A&C has been trying to figure out who is
responsible for turning it back on and who turned it off. A&C has spoken to David Sparks (City Water Dept.) who
said that he was never notified that it was turned off. A&C has been trying to contact Alan Delaney (Mass Dev't)to
clarify this item. Item continued.
1.15 DMH MEETING
12/22/04— Rick noted that A&C already met with DMH about meeting the hiring goals. A&C has not yet written their plan
for meeting that plan. Item continued.
1/6/05 - Rick has obtained info from his Subs and from the union. He and his Subs are working to identify possible work
positions. Rick will copy Marc on meeting notes and any paperwork coming from or going to DMH. Item continued.
1/20/05—No new info. Item continued.
1/27/05 —Rick is working on putting together the plan to meet the hiring goals as well as the meeting notes. He expects to
complete them&send them out later today. Item continued.
4/07/05 — Rick&Jim Moran are both working with DMH and will soon have employees working part-time. Both Jim & Rick
are very excited about the program. Both Dennis Dietz&Charles Ragoza will look into the program. Item Closed
1.16 DPW
12/22/04 — It is not yet clear as to whether the DPWwill approve our proposed plans before they approve the Mass
Development Sub-Division Plans. DPW needs to sign off on Olander Road before they will sign off on the utilities that
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are designed to go under that road. Approval will be necessary before a Certificate of Occupancy can be issued. Item
continued.
1/6/05 - See "Corrections to Previous Meeting Notes", above. Berkshire Design Group will follow up on this item. Item
continued.
1/13/05- No new info. Item continued.
1/20/05—Marc will have Jeff Squire call Carolyn Misch at the Planning Department to clear up any hold-ups. Item continued.
1/27/05 —A Demolition Permit can be obtained without further approvals. Jeff is working on getting final approvals, which
might mean changing the invert elevations of the drainage line across the site. Item continued.
4/07/05—A&C has two full building permits in hand,one for each building. Item closed.
1.20 CONSTRUCTION DOCUMENTS/AS-BUILTS
12/22/04— Dietz& Company Architects dropped off 9 sets of Construction Documents at A&C's office. Jim Moran noted
that he will need about 12 sets of documents. A$?C may need more as well. Contractor requested that Dietz&
Company Architects issue a cost for providing revised Drawings that include all Addenda items. Marc will also look
into cost for providing CAD documents. Item continued.
1/6/05- Marc issued a price of$6,000 for Architects and Engineers to insert all Addenda onto Drawings,change all MEP plans
to reflect Addenda revisions and value engineering'revisions and submit them as CAD files to the Contractor for as-
built use. Marc noted that a charge of$250 for CAD files, per drawing is noted in the Spec. There is also a question
of whether additional changes need to be made toi the MEP drawings. Contractors will discuss at a later date. Item
continued.
1/13/05 - A&C agreed to the cost of CAD files, if changes are made. Mazi will submit a quantity of drawing sets to be
requested. Item continued.
1/20/05 — Marc issued the Architectural Drawings with Addenda incorporated on disk for Mazi's use until the final MEP
drawings with Addenda are ready next week. Mara will either have them copied through Project Dog or New England
Blueprint, whichever is cheaper. Marc noted that 15 sets will be provided to A&C. A&C objected, saying that the
quantity is insufficient Marc noted that they wera already given 9 sets and that most contractors have to deal with
putting their own Addenda into the sets. Randy said that the Owner would pay for 25 sets and he would be
responsible for making that decision. Item continued.
1/27/05 — The updated CAD drawings will be issued to A&C early next week. TCB will pay the bill for 25 sets. Item
continued.
4/07/05—Jim Moran needs CAD files,however,some issues were found with L&S'drawings that need to be addressed before
the CAD files are released. When we have the file's ready we will email them to Jim Moran (rroy(c_)mjmoraninc.com).
Item continued.
2.2 ENERGY STAR
1/6/05 - Jim said that by next week, he will have some numbers related to revisions needed for Energy Star Certification.
Item continued.
1/13/05 —Jim Moran offered a Veissmann boiler system at',95-96% efficiency as a $37,000 additional cost. He is still checking
on whether the storage tanks for the Water Heaters, which are part of that system, meet code. After the meeting,a
walk-through the Nurse's Home was conducted with Energy Star staff. For lighting, Energy Star offered to come in
after the project is complete to install fluorescent bylbs. Item continued.
1/20/05—Marc noted that he has a catalogue of nice,cheap energy star light fixtures. He will drop them off for Charlie,soon.
Item continued.
1/27/05—The catalogue was dropped of at Schmitt's. Item continued.
4/07/05—Charlie Ragoza will review the Energy Efficient Lighting Catalogue submitted by Marc. Jim Moran is working out the
numbers for the boiler system and should have numbers by next week.Item continued.
4.1 SWPPP
1/20/05—Marc noted that A&C needed to get together with Dietz and put together their SWPPP paperwork. Marc will email
website to Mazi. Item continued.
1/27/05—Website was emailed. No further action has been taken by A&C. Item continued.
4/07/05 — Dietz Const. prepared & filed the paperwork with the city. The owner needs to issue the Storm Water
Management Permit. TCB is working on this with Jeff Squires. Item continued.
4.2 SECTION 3 AND MWBE FORMS
1/20/05-Marc issued Section 3 and MWBE forms to A&C. Item continued.
1/27/05—No new info. Item continued.
4/07/05—Since A&C is paying Dietz&Company Architects for services to revise the Documents for use as as-builts,Marc felt
that Dietz&Company Architects can count as a WBE providing services for A&C. Item continued.
4.3 DRAIN PIPE INVERTS
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1/20/05—Mazi requested further clarification on roof drain lines and areaway drains. Marc will discuss with Jeff S.and will also
discuss not providing any sketches directly to Contractor. Item continued.
1/27/05 — ASI #1 will be re-issued with correct SK #'s to be continuous with those already issued in Addenda. Item
continued.
4/07/05—Berkshire Design has proposed to drop the systegn T-0". This proposal/design needs to be approved by Mass Dev't-
If accepted,the drain pipe inverts would have to be dropped. Item continued.
4.4 RFIs
1/20/05—A&C requested clarifications on several items; interior unit stair dimensions,steel-to-wood connections at stairs and
checking dimensions at face of existing walls. There also seems to be an unused chase in the center of the South
Home. There is also the need to coordinate voltage of the electric door releases with the intercom system. Marc will
check all of these items and issue an ASI. Item continued.
1/27/05 — Peter had additional questions regarding construction details. Marc will put together additional ASI's to address
them. Item continued.
4/07/05 —A&C has been regularly submitting issues/questions out to Dietz and all items have been or are being coordinated.
Marc noted that A&C is doing a great job of reviewing the documents and getting clarifications out of the way early.
ASI log issued. Item Closed
4.5 FLUE SIZE/TRASH CHUTE
1/20/05—The size of the flue is needed to determine if there is sufficient room for a trash chute within the space adjacent to
it. Item continued.
1/27/05—Awaiting info from Moran. Item continued.
4/07/05—After meeting. A design to try to convert the a `sting laundry chute to the trash chute will be developed. As a part
of the re-design, there would be a compactor located in the basement, at the bottom of the chute. A maintenance
person would then be responsible for wheeling the trash dumpster to the elevator and out to the dumpster. If the
design is feasible a proposal request will be issued with the proposed design. Jim Moran submitted flue sizes of 16"
(19"OD clear)for the Nurses' Home and 12"(15"OD clear)for the South Home. Item continued.
5.1 ACCESSIBLE BATHS
1/27/05—Paul noted his concern about getting a one-piecebath tub that meets Mass Access code regarding the double bars
across the back. We need to get initial cuts from Mran to determine this. Item continued.
4/07/05—Jim Moran he submitted on a one-piece MAAB balth tub and it was approved thru LESS. Item closed.
5.2 OPENING IN EXTERIOR CONCRETE WALL BESIDE S. HOME MECHANICAL ROOM ENTRANCE
1/27/05 — After some discussion, Marc asked that the opening not be installed. The concrete wall should be solid up to the
concrete landing,above. Item closed.
4/07/05—Dietz will issue an ASI to remove the opening in the basement stair wall. Item continued.
6.1 REQUISITION SCHEDULE
4/07/05—Randy will generate and issue a requisition schedule. Item continued.
6.2 MANIFESTS FOR MATERIALS LEAVING THE SITE
4/07/05 —AEC will stress to their subs that they need the manifests for materials that leave the site. Tighe Ear Bond has a
contract with TCB for any environmental issues. Randy will meet with Brian Day (T&B) to discuss the letter of compliance
that T&B is to issue. Item continued.
6.3 CLOSING
4/07/05 — Bev noted that the latest snag in the closing is that the construction needs to start before the closing. After the
meeting, Bev went over to the site with AEC to take some pictures to show that construction has started. Item continued.
6.4 MINIMUM GUIDELINES FROM FUNDERS(RELATED CAPITAL)
4/07/05—Bev noted that there needs to be a discussion with related capital about their minimum requirements for such items
as cable and phone in the living room and bedrooms,a dedicated A/C outlet,etc. Item continued.
6.5 TREES TO SAVE
4/07/05—Jeff Squire went over to the site after the meeting with Peter and marked the trees to remain with a yellow ribbon.
Item closed.
6.6 LEAD REMOVAL CONTAINMENT PLAN
4/07/05—Paul needs a copy of A&C's Lead Removal Containment Plan. Item continued.
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DIETZ&COMPANY ARCHITECTS,INC.
6.7 MONITOR WELLS(3)
4/07/05 —A&C discovered 3 monitor wells on site and needs to know what they should do with them. After the meeting,
Marc issued Proposal Request#1 for the infill of the monitor wells. Item continued.
SUMMARY OF ACTIONS REQUIRED:
The Community Builders:
• Document the start of construction for the Aquadro&Cerruti,General Contractors:
closing.
• Requisition Schedule • Issue list of Subs required to submit insurance
certificates
• Storm Water Management Permit •
• Submit construction schedule to Mass Dietz&Company Architects:
Development for discussion
• • Provide Paul with Lead Removal Containment
Plan
• • Discuss min requirements with funder(Related
Capital)
• ASI for South Home Mech Rm Stair
• Laundry Chute Design
WBE form
• Construction Doc as-builts from L&S for Moran
Next meeting will be held at April 14,2005. Job meetings i Will be held on Thursdays at 9:00.
To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS,INC.
i
Marc Sternick
February 2,2005
I
copies: emailed: Beverly Gallo,TCB Rick Aquadro,Aquadro&Cerutti,General Contractors
Tom Kegelman,TCB Jeff Squire,Berkshire Design Group
Dino D'Angelo,Lindgren Sharples *Tony Patillo, Northampton Building Department
File *sent by mail
v:\201 M-village at hospital hill\08-ca\mtgnotes\constr_mtg05_012705.doc
Page 5 of 5
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DIETZ&COMPANY ARCHITECTS,INC. __t7 Hampringfield MA 01 103 (413) 733-6798 Fax(413) 732-4385
r /
MEETING NOTES Ff3 - 4 X005
DATE: January 27, 2005 i hEETlislG: CONSTRUCTION MEETING NO.5
PROJECT: Village at Hospital Hil`Phase I LOCATION: Aquadro&Cerruti Offices
Project No: 20144 Northampton,MA
PRESENT: Beverly-GaAe,TCB— Marc Sternick,Dietz&Company Architects
Randy Locklin,TCB Jeff Manley, Dietz&Gernpany Architects
Paul Stramese,TCB Rick Aquadro,Aquadro&Cerruti,General Contractors
Mazi Hashemi,Aquadro&Cerruti
Peter Lucas,-Aquadro&Cerruti
WEATHER: Clear, 10 deg.
Corrections to previous meeting notes: None.
Progress as reported by Contractor: Trailers on site.
1.2 SCHEDULE OF VALUES
12/22/04 - The schedule will be issued in a "bare bones form until the first requisition. It appears that since we will be
requesting a Final CO for one building before the other is done, two Building Permits may be necessary. This will be
discussed with Tony Patillo,the Building Commissioper. Item continued.
1/6/05 - Mazi has produced a preliminary schedule and will send it to Marc. A&C has noted that they can not complete this
task or fully develop a list of Sub Contractors without a signed Contract or at the very least a Letter of Intent or
Notice to Proceed from TCB. Marc will find out from Bev how soon this can happen. A&C is getting worried that
Subs won't hold their prices for long. Item continued.
1/13/05 - Marc issued a Letter of Intent from Beverly Gallo of TCB to A&C. Marc also issued a Contract and Revised
Supplemental Conditions to A&C for review and signing. Item continued.
1/20/05— Randy and Paul have not yet received the Schedule of Values from A&C. Mazi will get them copies. A&C is hoping
to get the Contract back from their lawyer shortly. Item continued.
1/27/05 — Paul has received his copy. Mazi will get a copy to Randy. A&C got their lawyer's comments back. No big
problems were brought up. They are ready to sign the contract. Item continued.
1.3 CONSTRUCTION SCHEDULE
12/22/04 - The schedule was discussed. Because of concerns that Mass Development's schedule might affect ours, Bev
requested that A&C submit their schedule showing where the infrastructure work must be performed by in order
for them to keep to their schedule vs. where they feel their schedule will be given the recent revisions to Mass
Development's schedule. Bev will submit their schedule to Mass Development for discussion. Currently, the Mass
Development schedule calls for the drainage trench between the buildings to be completed in June and a deadline
of early September for all utilities for Phase I to be live. A&C will issue a price to TCR for providing the trench and
drain lines between the buildings. Item continued.
1/6/05- A&C intend to have the schedule completed by our next meeting. Item continued.
1/13/05 - Initial Schedule was issued by A&C. The Schedule shows both buildings being completed on November 21, 2005
(approx. 300 days). Marc will review this schedule with TCB. The trench is not called out as an alternate in Mass
Development's infrastructure project. The Bid'date is 1/28/05. A price for installing the trench and drain line for
$34,000 was submitted. David Dietz noted that for his schedule to work, he needed to have all underground site
utility work completed by the end of June. This does not work with Mass Development's schedule of July for the
trench. David noted that the Mass Development contract calls for the first 400' of roadway to be travelable by
September with active utilities. 400'will come nowhere close to the South Home. Item continued.
1/20/05—Marc does not yet have confirmation from TCB that the 300 days shown in Aquadro's Schedule is acceptable. We
have no word as to whether Mass Development's schedule will provide for the ability to complete the South Home
on schedule. Paul noted that there was no time set aside for Building Department inspections at the end of the
Schedule. Item continued.
1/27/05—Marc noted that his current understanding was that we were looking at a mid-February construction start date. No
word yet on the 300 day schedule. Item continued.
1.4 PHASING
12/22/04- Phasing will be dependent on the timing of the installation of the utility stubs. It is not yet clear, but it appears that
the Nurse's Home might have to be completed first, Bids are not yet in for Mass Development work. Item continued.
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DIETZ&COMPANY ARCHITECTS, INC.
i
1/6/05- No new info. Item continued.
1/13/05 - The schedule submitted shows the Nurse's Home being started first, but both buildings being completed at the
same time. Item continued.
1/20/05-Present—No new info. Item continued.
1.6 LINES OF COMMUNICATION
12/22/04—TCB will issue a matrix of their personnel and their responsibilities regarding communications. Item continued.
1/6/05- Present- No new info. Item continued.
1.13 TEMPORARY HEAT/POWER
12/22/04—With the current construction schedule,A&C do not intend to use temporary heat, since they expect to be done
with demolition and rough framing by April and do not expect to need it. Mazi is meeting with the Electric Co.
tomorrow to discuss the best way to provide temporary power to the site. Item continued.
1/6/05- A&C has had several meetings with the Verizon,who is responsible for installing poles for electric. Mazi noted that it
will cost$8,000 for the poles+tree clearing+ Electric Company charges. They would not give him a definite schedule,
but believe that it waill take 4-6 weeks. A&C state that the Owner needs to help with these costs. Marc will review
the Spec. Item continued.
1/13/05 - Marc stated that he believed the Spec called for the Contractor to cover those costs. A&C did not agree. They
noted that Randy agreed with their argument. Randy was not present, so the discussion was tabled until next week.
Mazi has already started paying for the utility work in order to ensure that they get power as soon as possible while
the issue is resolved. Item continued.
1/20/05—A&C noted that they have a bill from the Electric Co.for$11,887.82 to bring the service out to the work site. Mazi
will copy Marc with the back-up. They are proceeding in good faith and paying the bills so far. They are interpreting
the Spec to read that they do not own paying for bringing in the temporary electric service. Marc disagrees and sited
several locations in the Spec where he believes it is clear that they own it. A compromise was offered where the
Owner would pay for the service to the project limit of work line and A&C would pay for it beyond that line. The
above estimate does not include tree trimming. Randy will review the site to determine if the wires can be strung
without any tree trimming. Item continued.
1/27/05 — Randy has not yet determined if the service can be brought in without the need for tree trimming. No decisions
have yet been available regarding the proposed compromise. Item continued.
LIS S DMH MEETING
12/22/04— Rick noted that A&C already met with DMH about meeting the hiring goals. A&C has not yet written their plan
for meeting that plan. Item continued.
1/6/05 - Rick has obtained info from his Subs and from the union. He and his Subs are working to identify possible work
positions. Rick will copy Marc on meeting notes and any paperwork coming from or going to DMH. Item continued.
1/20/05—No new info. Item continued.
1/27/05— Rick is working on putting together the plan to meet the hiring goals as well as the meeting notes. He expects to
complete them&send them out later today. Item qontinued.
1.16 DPW
12/22/04 — It is not yet clear as to vvhether the DPW will approve our proposed pians before they approve the Mass
Development Sub-Division Plans. DPW needs to sign off on Olander Road before they will sign off on the utilities that
are designed to go under that road. Approval will be necessary before a Certificate of Occupancy can be issued. Item
continued.
1/6/05 - See "Corrections to Previous Meeting Notes", above. Berkshire Design Group will follow up on this item. Item
continued.
1/13/05- No new info. Item continued.
1/20/05—Marc will have Jeff Squire call Carolyn Misch at the Planning Department to clear up any hold-ups. Item continued.
—N 1/27/05 —A Demolition Permit can be obtained without further approvals. Jeff is working on getting final approvals, which
might mean changing the invert elevations of the drainage line across the site. Item continued.
1.20 CONSTRUCTION DOCUMENTS/AS-BUILTS
12/22/04— Dietz & Company Architects dropped off 9 sats of Construction Documents at A&C's office. Jim Moran noted
that he will need about 12 sets of documents. A&C may need more as well. Contractor requested that Dietz &
Company Architects issue a cost for providing revised Drawings that include all Addenda items. Marc will also look
into cost for providing CAD documents. Item continued.
1/6/05 - Marc issued a price of$6,000 for Architects and Engineers to insert all Addenda onto Drawings,change all MEP plans
to reflect Addenda revisions and value engineeringrevisions and submit them as CAD files to the Contractor for as-
built use. Marc noted that a charge of$250 for CAD files, per drawing is noted in the Spec. There is also a question
Page 2 of 4
DIETZ&COMPANY ARCHITECTS, INC.
of whether additional changes need to be made to the MEP drawings. Contractors will discuss at a later date. Item
continued.
1/13/05 - A&C agreed to the cost of CAD files, if changes are made. Mazi will submit a quantity of drawing sets to be
requested. Item continued.
1/20/05 — Marc issued the Architectural Drawings with Addenda incorporated on disk for Mazi's use until the final MEP
drawings with Addenda are ready next week. Mart will either have them copied through Project Dog or New England
Blueprint, whichever is cheaper. Marc noted that 15 sets will be provided to A&C. A&C objected, saying that the
quantity is insufficient. Marc noted that they were already given 9 sets and that most contractors have to deal with
putting their own Addenda into the sets. Randy said that the Owner would pay for 25 sets and he would be
responsible for making that decision. Item continued.
1/27/05 — The updated CAD drawings will be issued to A&C early next week. TCB will pay the bill for 25 sets. Item
continued.
2.2 ENERGY STAR
1/6/05 - Jim said that by next week, he will have some numbers related to revisions needed for Energy Star Certification.
Item continued.
1/13/05—Jim Moran offered a Veissmann boiler system at 95-96% efficiency as a$37,000 additional cost. He is still checking
on whether the storage tanks for the Water Heaters,which are part of that system, meet code. After the meeting, a
walk-through the Nurse's Home was conducted with Energy Star staff. For lighting, Energy Star offered to come in
after the project is complete to install fluorescent bulbs. Item continued.
1/20/05—Marc noted that he has a catalogue of nice,cheap energy star light fixtures. He will drop them off for Charlie,soon.
Item continued.
1/27/05—The catalogue was dropped of at Schmitt's. Item continued.
4.1 SWPPP
1/20/05—Marc noted that A&C needed to get together with Dietz and put together their SWPPP paperwork. Marc will email
website to Mazi. Item continued.
1/27/05—Website was emailed. No further action has been taken by A&C. Item continued.
4.2 SECTION 3 AND MWBE FORMS
1/20/05-Marc issued Section 3 and MWBE forms to A&C Item continued.
1/27/05—No new info. Item continued.
4.3 DRAIN PIPE INVERTS
1/20/05—Mazi requested further clarification on roof drain lines and areaway drains. Marc will discuss with Jeff S.and will also
discuss not providing any sketches directly to Contiactor. Item continued.
1/27/05 — ASI #1 will be re-issued with correct SK #'9 to be continuous with those already issued in Addenda. Item
continued.
4.4 RFIs
1/20/05—A&C requested clarifications on several items;interior unit stair dimensions,steel-to-wood connections at stairs and
checking dimensions at face of existing walls. There also seems to be an unused chase in the center of the South
Home. There is also the need to coordinate voltage of the electric door releases with the intercom system. Marc will
check all of these items and issue an ASI. Item continued.
1/27/05 — Peter had additional questions regarding construction details. Marc will put together additional ASI's to address
them. Item continued.
4.5 FLUE SIZE
(/20/05—The size of the flue is needed to determine if there is sufficient room for a trash chute within the space adjacent to
it. Item continued.
1/27/05—Awaiting info from Moran. Item continued.
5.1 ACCESSIBLE BATHS
1/27/05— Paul noted his concern about getting a one-piece bath tub that meets Mass Access code regarding the double bars
across the back. We need to get initial cuts from Moran to determine this. Item continued.
5.2 OPENING IN EXTERIOR CONCRETE WALL BESIDE S. HOME MECHANICAL ROOM ENTRANCE
1/27/05— After some discussion, Marc asked that the opening not be installed. The concrete wall should be solid up to the
concrete landing,above. Item closed.
Page 3 of 4
DIETZ&COMPANY ARCHITECTS, INC.
I
SUMMARY OF ACTIONS REQUIRED:
The Community Builders:
• Issue list of Subs required to submit insurance Aquadro&Cerruti,General Contractors:
certificates
• Issue a matrix of their personnel and their • Provide back-up for DMH meetings and
responsibilities correspondence
• submit Construction Schedule to Mass 0 Email Schedule of Values to Randy&Paul
Development for discussion
• Bev will discuss having A&C provide drainage • Begin SWPPP paperwork and process
trench between buildings
• Review A&C schedule of 300 day total • clarify and develop program to meet DMH
construction time for acceptance requirements
• Randy to review site to determine if wires can be • Get proposed flue size from Moran
strung without any tree trimming.
ietz&Company Architects:
• • Jeff S.will call City to clarify hold-ups for permits
• • Marc will bring alternative light fixture catalogue
to Schmitt for review
• • Respond to RFI's
Next meeting will be held at: January 27,2005. Job meetings will be held on Thursdays at 9:00.
To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS, INC.
Marc Sternick
February 2,2005
i
copies: emailed: Beverly Gallo,TCB Rick Aquadro,Aquadro&Cerutti,General Contractors
Tom Kegelman,TCB Jeff Squire, Berkshire Design Group
Dino D'Angelo, Lindgren&Sharples *Toy Patillo,Northampton Building Department
File *sent by mail
v:\20144-village at hospital hill\08-ca\mtgnotes\constr_mtg05_012705.doc
Page 4 of 4
DIEM rY COMPANY ARCHITECTS.INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4365
i
MEETING NOTES
DATE: January 5,2006 MEETING: CONSTRUCTION MEETING NO.43
PROJECT: Village at Hospital Hill-Phase I LOCATION: Aquadro b�Cerruti Offices
Project No: 70144 Northampton,MA
PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz&Company Architects
Andrea Pichette,TCB Jeff Manley,Dietz FY Company Architects
Paul Strain ,TCB erruti,General Contractors
Dominic Ingegneri,TCB Peter Lucas,Aquadro&Cerruti
Dino D'Angelo,Lindgren&Sharples Engineers TiAs C-aFdaFelikA&E
"s,; I' dgren&Sharpies EngineeFS Chris Sanford,Al�
Tom Schmitt,ML Schmitt
Jim Moran,M)Moran,Inc
I
WEATHER` Sunny 35'.
Corrections to previous meeting notes. None.
Progress as reported by Contractor. See attached Progress sheet sub itted by Contractor:
Shop Drawing Lor
Submitted: See log handed out at mtg.
Reviewed:See log handed out at mtg.
Outstanding:. See log handed out at mcg_
Supplemental Instructions(ASIS,PRs,etc):
issued:See log handed out at mtg-
Outstanding.. COPS *pair,Drainage Trench,pre-
cast sill repair and CCD#2R 1.
COPS that need-to be revised by A , COPAIM'Narses' I4ome Dim Clarifications', . COP#54
'Transformer Locations'.
COPS that need to be reviewed by Dietz.
4.1 SEC-TION 3 AND MWBE FORMS
I/20!05-10/20/05 See Previous Meeting Notes.
10/27/05-Rick will submit the Minority Hiring Report after t�e meeting,today. He noted that the Section 3 Report will take
an additional two weeks. Item continued.
1113105-No new info- Item continued.
1 1110/05-Present-Tom issued a letter to Rick listing out the items that need to be addressed. Rick is working on finishing
this item. Tom noted that there will be no payment c n the next requisition if this item is not complete by then. item
continued.
12108/05-Present Tom spoke with Dick who said he will get the report to him soon. Item continued.
12/29/05- Present-Rick promised to have it completed by this coming Tuesday_ Item continued.
11.1 SCHEDULE
5/12/05-11110/05 See Previous Meeting Notes.
11/17/05-AUC noted they are stili behind schedule. They iave had some problems with getting the heat for the buildings,
which is now solved. The heat in South is ready and the Nurses Home will have a temp propane tank installed and
running to start providing heat to the bsmnt this weekend. They also are having problems with getting tapers from
Their drywaff contractor. T-om is going to write a fe _r to KRUC noting the importance of completing the project on
schedule. Rick noted that he kept on David Dietz abo it the schedule and David came thru with his work. Tom would
ideally like to have the.Stwth Horne CQ for Jan 1" the Nurses.Home Feb I'. Rick said they will try their best to
do this for the owner. Item continued.
1211105-Tom noted again that he would ideally like to hav
the South Hoe CO for Jan I£`and the Nurses Home Feb i".
Rick said they wiiff try their best to db this for tfie o er. fitter notedthaRt:rshoutd-be aVe to install the cabinets(or
2 kitchens per day and the flooring should take 2 s per unit Painting, plastic laminate&cabinet installation has
be¢un in the South Home. A&Cwill have the top c at of the payerrimL in this.weiek. Dick noted that the elevator
Installation is out six weeks at its worst case,the ins* er hurt his back. Item continued.
Page I of 5
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DIETZ&COMPANY ARCHITECTS,INC.
12/08/05-Since Jan I"is a Sunday AFlC will have the South Horne CO for Dec 301. item continued.
12/15/05-Rick and Peter feel that they will still be able to mike the Dec W1 deadTne,it will be tight but possible. peter
noted that the finishes will not be complete which shojuldn t be a problem since Tony will be looking for life safety
issues&w the temporary CO.not firkshes Andrea PA06 that J=4- would be-the-move in date for South Home.
Paul will notify Dietz Fl Co when the South Home is ready for the Punch List. Item Continued.
12/29/05 - It appears that all necessary life safety systems are in place to obtain the CO by the end of this month for the
South Home. for the Nurse's Home to be completed by February I1 the sheet rock and electrical subs must get up
to speed and must put additional people on the job. item continued.
115106- A&C has a 30 day temp CU or the South Home. A&Cwhfcatt phrivait a the iteh-& inspector wants completed
fbefers 2-13106)so they can extend the temp CO until the spring at which point the only outstanding items will be site-
related items that cannot-be ted until Spring. A&C,prnvidad.L&S alL the docs they need for their closeout
Item continued
14.1 DE-LEADING
612/05-1111 0/OS See previous meeting notes.
I ill 7MS-A&C is workft o rthw CCVP At-s w m ehad windavy-of-doe bMi gas on N y to e m ill he d off on installing the plsxi
glass to see how it holds up without it, Andrea would like the plexi glass on the inside of the arched window if we do
end up Installing it Item continued.
12/1/05-Present-AUC issued the COP. The COP was reviewed and the insulated glass credit was questioned. Dietz will
review the credit with Dick. Item continued.
12/29/05- The testing person from T&S will be back next we(k to perform final lead testing. Item continued.
1/5/06- A&C is waiting for the common stairs to be completed before the testing occurs. Paul will contact TSB to see what
is recommended for cleaning the stair area. Item contir ued.
20.1 LANDSCAPING WORK
7/14/05-1113/OSSee previous mtg minutes.
9122/05-Present-Rick will provide a COP, item continued.
11110/05-A&C will provide flay at the catch basin on the anst sidle otthe fdt mce"Off-tis her prevent washouts, Plantings
Fr seeding will not happen this year. A price for the plantings has not yet been issued. Item Continued.
11117/05-Present-A&C is working cu tbe.CQP for the smd ng,ancLplantitip-item continued.
33.3 RISE ENGINEERING SITE VISIT
10113105- Paul noted that Rise Engineering will come out to tl�ie site in November for a review with payment to follow. Item
continued.
10/20105- 1 1/3/05-No new info. Item continued.
11/10/05-Paul will contact Rise about a site visit. Item contin ed.
11/17105-Rise is scheduled to come out to the site and Paul it coordinating. Item continued.
12/1/05-Paul will schedule Rise to come out to review the Nurses Home in 2 weeks. Item continued.
12/08/05-Present.-Rise came out to the site yesterday and ihey will be back to review the controls when they are installed.
Item continued.
12/29/05- Present Controls are not yet fully functional. T m asked Paul to hold them off until the controls are working.
Item continued.
34.1 DRAINAGE TRENCH @ NORTHERN SIDE OF PAR ING LOT ABOVE NURSES'HOME
10120/05- 1113105. See previous mtg minutes.Item continuet.
11110/05-Present AfYC is working on the COP. Item contit ued-
36.1 CCD#2
11/03105-A&C noted that concrete prices have gone way ip. In their price they will be including the additional costs of
overtime,blankets,hot water and additives due to the winter conditions. They will pass any savings saving back to the
owner if they don't have to cover the concrete with bI inkets.ate. Item continued-
1 Ill 0105-David Dietz was able to purchase precast concrei a curb for tffe entire pro feet= AFYC will issue a GOP once they
have all of the numbers in. Marc will issue a memo o Tony Patiiio to review what items will be deferred until the
spring. The memo wilt be followedupby a meeting w h Marc,Tom,fUclt,Thny f rCaroyIn. item continued.
11 it 7105-Marc will generate the memo to Tony to$et the p ocess going and set up a meeting for after Thanksgiving. AFrC is
working on the COP. Tooctad that AMC need to add.ia,the.items listed as his memo to the COP. Item
continued. i
1211/05-Marc will set up the meeting with Tony for next week. AFDC is working on the COP for David's scope of the work
on CCD#2. item continued.
12/08/05 -The meeting with Tony is scheduled for next WIednesday, 10:30 at the job trailer. A&C is working on getting
David's COP for CCD#2. Item continued.
Page 2 of 5
DIEiZ&COMPANY ARCHITECTS,INC.
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12/15/05-Dietz&Co will add A&C's portion to the next CO and will review David's portion when his COP is generated.
Tony Patiiio will not be around for the inspection and wig have another Inspector from his office come out to the site
to review for the temporary CO, item continued.
115106-ABC's portion was paid in CO#9,they are still trying to get David's portion. Item continued.
36.3 SOFFITSICHASES
11/03105-Present-A6C will review what soffits and chases that have and have not been installed in the South Home. Item
continued.
36.5 CONCRETE SILLS
I I/03/05-A&C noted that several precast sills @ the Nurses Home need to be replaced/patched, 10 or 12 of them by Paul's
count A&C would like to use a patch kit on them. 11farc would'ffke a price for tfi;s work so we can get the owner's
approval. Item continued.
i I/,1 0/05-Aib'C is working on the COP, item€wtinued.
11/110S-Present A&C is working on the COP and noted that the work will happen in the spring. Item continued.
36.6 COP#54 TRANSFORMER LOCATIONS
11/03/05-1 1/10/05-. A&C will notify ML Schmitt that their rice for the COP was not accepted. Item continued_
i 1117/05-hick said that Schmitt was noted and this item wi I be addressed next week. item continued.
i211105-Schmitt was not present at this meeting. NoneWinfo. Item continued.
12/29/05 = Paul noted that tie watchecrthe instalbtlon and to more the transformer,
Rick will ask Schmitt to attend the next meeting to disc uss. Item continued.
1/5/06- Tom Schmitt will lower his.pricmhlt$250,A&C will i evisa and_ceiasue the COP. Item continued.
37.1 PR_018(SOUTH HOME SOFFIT AT STAIR A 207&STAIR B 208 LANDINGS)
I I/10105-1 711105 See previous meeting minutes. Item contly iued.
12/08105-Present-AFDC provided the cement finish COP and is still working on the COP for PR 18. Item continued.
1/5/06- Both COPS were included in CO##9. Item closed.
38.2 'PROPOSED CROSS CONNECTION iNSTAL LATIO `MEMO FROM GEORGE ANDRIKIDiS(DPW)
11117/05-Tom would like a memo or email from A&C/Man stating that all of the items listed in the Memo have been
addressed. Item continued.
1211/05-Rick will forward Moran's email to Tom. Item cont ued.
12108/05-Present-Tom is waiting for this into from Rick. I m continued.
38.5 CARBON MONOXIDE D ECTORS
11/17/05-12115105 See Previous Mtg Notes.
12/29/05- Apparently,the Fire Dept does not want to be kotified of a CO detector alarm. it was asked that Marc check
with the Engineer to see if they can 5e wired to a loco 'trouSM—athrm ih A%FACS ftem continued.
1/5/06- Dino will get info on: I)Installing a local alarm In th4e Mach Rms with a digital display of the CO levels: 21 Hand held
CO monitors 31Local ate.. for_adiacent Llniu Tom heats iron his laugtcr ahnut this law he will pass the info
on. Item continued.
39.2 SITE PLAN MODIFICATIONS FOR PLANNING BO"RD REVIEW
17/1/05-Tom needs to have one plan that clearly shows Ii of the modifications to the site so he can review it with the
planning board. The areas Tom specifically would like to address are: The 2"d layer of gravel where the sidewalks have
been dslemcl and what curbing has been deleted. Ak r nx,_ l .- Fear.Nw*4?1xaa14d JefSgtdres,Ma rre Bernick,
Jeff Manley t1 Paul met out at the site to review the sl _ There will be bit-cone curbing at the entrance of the driveway
and BDG"A/issue a plan showing al/of the modr/kat ns to the original contract David Dietz was contacted by Mark
Darno/d and he will be installing the Curbing het»cot tlnued
12/08/05-Tom would like Dietz FY Co.to generate a PR ad Jing back in the raised walk and add the concrete walk along lot
20. BDG will generate a sketch to price the concrc te walk in 2 sections as Tom requested_ Tom is meeting with
Carolyn,today at the site and will review with her wh the city wants for curbing at Olander Drive. Item continued.
121,1510S-Present-The PR wasgeiverated and released. C wi,1Fpre4ide w,CC*fee dm-eencrete walks and not for the
TPG walks. Item continued.
llI
40.4 BEEHIVE CATCH BASIN ON EAST SIDE OF NURSEi HOME
12/8105-David noted that he can lower the beehive 5"into the catch basin. This will create a 1'-0"concrete circle around
the grate and will cost$6W to$800 to drop. Tom gave David approvarto do this. A&C will provide a COP. item
continued.
12/15/05 - Present - David took out the beehive catch basin to be worked on and provided a temporary grate. Item
continued.
Page 3 of 5
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DIETZ&COMPANY ARCHITECTS,INC.
40.5 BLOWER DOOR TEST
I2-mmS A6-Cvr-iil-conur-t Energy Star to setup the test for the beginning of Jan. Item continued.
1211S/OS=A&C has the blower door test set up for]an 5`°R 6'a. AG'C will provide documentation on the allowance costs
for the blower door test as well as the boiler installation. Item continued.
12129/05- Present The test is now scheduled for January 9`s. 'Item continued.
41.1 CONDUIT IN COMMON STAIRS
1 211 5105=Marc and Tom noted that the exposed conduit in the South k statr'isner ale. The intent was that the
electrical work was to be buried where possible. A&C will have ML Schmitt come to a job meeting to review how
they will be installing wiring at the Nurses' Home stair and to discuss a resolution for the South Home stairs. Item
continued.
12/29/05 - It was requested that Marc write a letter regarding the unwanted exposed conduit in the stairways. It was
requested that Schmitt be present at the next job meeting to diseass tftis ate#ocfs+ar ekmwteal issues_ Item continued.
!/5106 - Tom Schmitt Fd Dino will go out to the site after the mtg to review the conduit locations in the South Home
Common Stairs. it was noted that In the Nurses Home common stairs all boxes will be recessed(on the walls)and
there will be no exposed conduit After mtg note: 'Marc, Dom, Peter, Paul &Jeff also reviewed the conduit and
fixture/box locations in the South Home stairs. Paul::FY Peter will work with ML Schmitt to relocate some items if
possible. Item continued.
41.2 ADDITIONAL MANAGEMENT OFFICE SIGNS
12/15/05—TCB would like an exterior sign calling out which building the management office is in. Andrea will come up with
what she would like on the sign. We will also need ao extra sign in the corridor off the main lobby, directing you to
the management office. stern continued.
12129/05- TCB will take on the exterior sign. Tom asked that one additional directional sign saying"Management Office'
with an arrow be glacedat the back wel!of the Nurse Notate-empyckvbby. kern go"mued.
1/5/06 - Dietz FY Co. will generate a PR for the Office sign to be placed in the Cor. & TCB will provide and design the
exterior sign outside of this contract Item continued-
42.1 DELETE PAINTING IN MECH ROOMS j
12/39/05- TCB requested that we get a price for deleting'li but prime coat on the walls in Mechanical rooms, Electrical
rooms and Elevator Machine Room,as well as on pipe Dietl wilt issue a?R: item continued.
1/5/06- Dieu Ft Co.Issued the PR after the mtg_
A&C will g aerate the COP. item continued.
42.2 JERSEY BARRIERS
12/29143 Present Due-w unrelated ti aft oer site,Tom asked Riek jersey barriers blocking Olandor
Drive after our driveway as well as for the future road above South Home. Item continued.
42.3 SIDEWALKS FLOODING i
12/29/05 - Due to site topography to the North and We of the South Home, the rain water runs across much of the
sidewalk. Several options were discussed to alleviate i he problem for the next year or so until the road is bulli Marc
will discuss with Berkshire Design Group. Item contin jed,
I/5106- Tom spoke with Mark Darnold and he is working on a solution for this item. Item continued.
42.4 BUILDING PLAN FOR FACP
12/29/05- Dietz has provided a plan to be inserted in a tram for the FACP. A&C will mount it item continued.
1/5/06- The plans need to be framed and mounted. They wi I be up before the end of the month. item continued_
42.7 MAIL DROP BOX j
12/29/05- Tom and Melissa requested a drop box for mail b added to the Nurse's Home mailbox area Item continued.
1/5/06- TCB is working with the post office to see if they will provide a drop box at Village Hill Road. Item continued.
42.8 STOVES
12/29/05- It was noted that the stoves installed were slide-in models and did not have a built-in backsplash. The backsplashes
are available as an optional piece. The stoves do not go all the way back to the wall. Item continued.
115106- The backsplashes are to be provided as spec'd_ Alf is getting a sample backsplash to install: item continued.
42.9 WALL PHONES
12/29/05- All wall phone receptacles were installed without the coverplate that has the hooks that allow for wall phones.
These must be replaced with lacks that work for their intended purpose_ Item continued.
1/5/06- Schmitt will swap out the plates at no additional cost item closed.
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DIETZ&COMPANY ARCHITECTS,INC.
42.10 SINK SPRAYERS
f 2129MS_ fP1tftsa des riotA eriee fer dsirsg-ive*ber-,,.w,..rw#JA#er the meeting,it was found
that the Nurse's Home sprayers could be deleted easily(except for the barrier-free units)but modifying the South
Home would be expensive. Item continued.
1/5106- Moran will remove the sprayers from the Nurses Home and leave them in the South Home. Item closed.
42.11 HEAT IN THIRD FLOOR BATHS
12129f05 - There are 2 bathrootr,s on the third fht«r of ft S. I tame vrieich have exterier walls and windows, but no
baseboard radiation. Marc will check with the engineers. Item continued-
1/5/06- Jim suggested to put electrical heat in these Locations,Dino agreed. Dino will get the info together to generate a PR
and send it to Dietz U Co to issue. Item continued.
43.1 COVERED LOUVER IN NURSES HOME MECH RM
1/5106- Dino will issue a letter to address the inspectors concern about the louver that was covered up in the Nurses Horne
Mech Rm. Item continued.
43.1 RETAINAGE MONEY
I/5/06- Jim wanted to know when the retainage money will be paid out Tom noted it will be paid out after the punch list.
lien closed.
SUMMARY OF ACTIONS REQUIRED:
Aquadro EY Cerruti,General Contractors: The Community Builders:
• Section 3 forms Info on=detector Law
• Provide COP for temp heat,pwr • Postal Drop Box for Village Hill Road
• COP for Plantings Mi tz&Cbrapany Arr hfim:
• COP for precast sill repair @ Nurses Home a Reviaw Nurses Home Doleading credit with AEdC
• COP for trench(if oacy) - keemf-tet eeatel"le.stairs
• See COP list at top of notes- • Provide PR for one interior mgmniL Sign
• CO extension • PR for Heat in 3rd floor baths
• Mount FACP plans L&S Louver Letter
• COP for Jersey Barriers ! • BDG Sidewalk Flooding Solution
i
Next meeting will be held at:January f 2,2006. Job meetings will b�held on Thursdays at 9:00 am.
o the best of my knowledge and belief, these meeting notes �re considered to be a true and accurate record of all items
discus== Tho undersigned shall he notified. in writ g;within Iten,days eF t1wdew belem @4 awt,corrections or additions;
otherwise,these minutes shall be considered accepted as written. i
Respectfully submitted:
DIETZ FY COMPANY ARCHITECTS;INC,
Mars Sternkk
January 6,2006
copies: emailed: Steve Firgau,DFA Consultants Rick Aqukdro,Aquadro Cerruti,General Contractors
Tom Kegelman,TCB Paul Stra nese,TCB
Jeff Squire,Berkshire Desiggn Group Alar,Del ney,Mass Devt`
Dina O'Attgeis,Limn Y Sharplen. Mark mold,Berkshire Design Group
Nicole Weiss,Lindgren ft'Sharples *Tony cillo,Northampton Building Department
Bill Barry(Structural Engineer) Peter Lupas,Aquadro f7'Cerruti (chru Tino)
Dominic Ingegneri,TCB Jim Mtyraln,Ill momr,
Pawl B•bin,Lindgren IK Sharpies Melissa ppones.TCB
Steve Rogers.Rogers Managrment`Inc. Andrea Pichecte,TCB
File Kelly Johnson,Affordable dousing Trust Fund
sent by mail
v,120144-village at hospiol NMe-o�m®,onslconsv_my47 U IU506.Joc
Page 5 of 5
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Aquadro&Cerruti,Inc 116%200 Page 1
Jab: YEW Hill Week Endin 1 1=0712006
,Jab#2451 -
List Of Contractors and Subs ---
" Total Man Power:
A uadro Cerruti: Average Man Power
Su er 1
Cairpenters 8
Laborers 4
Masons 1
Total
Work
1) South Home: Window Installation 95%
1 Window Panning 95%
int IE-xt Doors 95%
Toilet Accessories 90%
UnitCloors 90%
Kitchen Case Work 100%
Masunrr 95%
Punchlist 0%
2)lNurses Home: Window Installation 90%
Window Panning 90%
Install Elevator 10%
Floor Seal,Basement 95%
Int/Ext HM Frames 65%
Int/Ext Doors 35%
Toilet Accessories 0%
Toilet Vanities 5%
Unit Doors(Wood) 5510/0
Shelving 0%
Kitcfien Case Wbrk 35%
Bi-fold Doors 25%
Masurffr 85%
Addition:Exterior Trim 90%
p*rl*TRA4f SAFt'Ti' 0%
Addition:Brick 95%
Pr sJ 0%
3) Site Work: Kiosk 85%
Dum ster Enclosers 10%
Punchlist 0%
i
Aquadro&Cerruti,Inc 1/61200 Page 2
MwL Schmitt -�Electridianson Site.
1)]South Home: RougtElectric Punchlist 0%
2)lNurses Homer Rough Electric: Basement 95%
1st 90%
2nd 95%
3rd 95%
Devices And Lights: Basement 0%
Ist 0%
2nd 0%
Std" 15%
Punchlist 0%
3) Site Lighting I 20%
Punchlist 0%
Moran ,,__ 12 Plun tiers, 1 Sprinkler,2 Heat on site..
—EU- —
1)fSouth Home: Wall F adiation 90%
Insula ion(Pipe) 95%
Contrl 95%
Punc Ist 0%
2)INurses Home: Plumng,rough 95%
Head &Ventilation,rough 95%
Sprinkler System,rough 95%
Wall 3diation
85%
Insula on(Pipe) 80%
Contr 1 60%
lis
Pun list i 0%
United Dry Wall 1 2 Ca enters on site+4 Taper,
1)ISouth Home: jPunchlist 0
2) Nurses Home: Rougli Frame Ceilings 90%
Rougo Frame Exterior Wall 95%
Sheetock 85%
Shee*ock taping 55%
Interior Framing 90%
Soft tA 85%
Chas 3 80%
Porc Roof Framing
VC lis
Rivet Roofing
Pur t 0%
1)ISouth Home: —M-e--ta—lRoo—f 95%
Kiosk Metal Roof 0%
Punchlist 0%
2) NursesHome: Roofing 95%
Gutter Down Spout 85%
Metal Roof 106/0--
Punchlist 0%
Aquadro&Cerruti,Inc 1/6/20016 Page 3
Accufab �Techn,cians on site.
1}jgxderior Stair Rails Both 95%
2)jPunchlist 0%
Dietz Construction <Y.�� Operators on site.
1) Rain Leader Both Buildings 95%
2) Sidewalks/Pre 95%
3) Site Loam 80%
4) Parking Lot Striping 0%
5) Punchlist 0%
Su erior Wate roofin " -
1)ISouth Home: Misc.Caulk:Door'ambs/sills,etc. 50%
Window Caulking Exterior 95%
Window Caulking interior 95%
Punchlist 0%
2) Nurses Home: Mi c.Caulk: Doorjambs/sills,etc. 2%
Window Caulking Exterior 95%
Window Caulking Interior 35%
Punchlist 0%
Coffey&Heady Painting _ --
1)ISouth Home: I Unit Painting 100%
Stairs/Corr. 10%
Exterior Dr Jambs/M+L 10%
Exterior Rails 12%
Mech Rm/Storage Rm 0%
_ PUnchtist 0%
2)lNurses Home: Unit Paintin 55%
1 Stairs/Corr. 5%
High Roof Eaves 90%
Exterior Dr Jambs I M+L 15%
Exterior Rails 0%
Mech KM/Storage Rm 0%
Addition Exterior Faint 0%
Porch Exterior Plaint 0%
Punchlist 0%
M.F. Higgins(Floors)
1)ISouth Home: Stair Treads 0%
Carpet 100%
VCT/Vinyl 100%
Vinyl Base 100%
Punchlist 03"0
2)Furses Home: Stair Treads 0%
Carpet 0%
VCT/Vin 1 2%
Vinyl Base 0%
Punchlist 0%
i
Aquadm&Cerruti,Inc 1/6/20061 Page 4
Ba state Elevator -a
1}lNurses Home. lnsiagF e dw, 30%
Punchiist 0%
Johnsons Acoustics w
1} urs M Ctukas aF-CiWx_w - Basasuent 0%
1 st 0%
2nd 0%
3rd 10%
i
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DIETZ FY COMPANY ARCHITECTS,INC. 17 Hampden Street Sphngfield MA 01103 (413) 733-6798 Fax(413) 732.4385
MEETING NOTES
DATE: December 1;2005 MEETING: CONSTRUCTION MEETING NO.39
PROJECT: Village at Hospital Hill-Phase 1 LOCATION: Aquadro Ed Cerruti Offices
Project No: 20144 Northampton,MA
PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz&Company Architects
Andrea Pichette,TCB Jeff Manley,Dietz&Company Architects
9iEIFi cJ
Paul
c+_..-..,._,TGS Rick Aquadro,Aquadro o Cerruti,General Contractors
Dominic ingegneri,TCB Peter Lucas,AquadroFY Cerruti
-h _P!es lingin.._.._ C-Nr�rd,A&G-
Dietz,Dietz
Lien Steve Firpe,DFA C,pa
Tern SrehwiM MI=Sehr"i
Jim Moran,MJ Moran,Inc
WEATHER: Suns 40'.
Corrections to previous meeting notes: None.
Progress as reported by Contractor. See attached Progress sheet sa!ntrted by Contractor.
I
Shop Drawing Log
Submitted: See log handed out at mtg.
Reviewed:See log handed out at mtg.
Outstanding:. See log handed out at mtg.
Supplemental Instructions(ASIS,Pits,etc):
Issued:See log handed out at ml.
Outstanding:. COPS that need to be generated by C: Seeding Ed Planting, Precast Sill Repair, Drainage Trench,
PR#18 ' South Home Common Stair Soffits), Bi-Fold Door Trim Credit, pre-cast sill repair and
CCD#2R1.
COPS that need to be revised by AEf COP#14 'Nurses' Home Dim Clarifications', COP#36'Nurses
Home Unit 102 Closet% COP 041 ( 006R1 _Nurses Home U South Home Scope of De-Leading),
COP##54 'Transformer Locations' and OP#58 'Correctkms to COP#21 Staff Bathroom', COP 067
(Nurses Home Lead Entrance 116A&* 168 Casing&Extension Jambs at Nurses Stair Window),COP
069(RFI-038_A&C#33-South Home it 102 Light Fixture).
COPS that need to be reviewed by I iitz: COP#61 ' Remove Brick EY Replace at Window, West
Elevation at Nurses'Home'.COP 070( FI-039_A&C#34-Telephone Outlets).COP 071 (Relocation of
Fire Alarm Pull Stations),COP 072(Adc ion of Fire Alarm Strobe-Horn per Fire Department)
4.1 SECTION 3 AND MWBE FORMS
1/20/05-10/20/05 See Previous Meeting Notes.
I Orl.7/05-Rick will submit the Minority Hiring Report after he meeting,today. He noted that the Section 3 Report will take
an additional two weeks. Item continued-
11
ontinued_11/3/05-No new info. Item continued.
1 I/10/05-Present Tom issued a letter to Rick listing outto items that need to be addressed. Rick is working on finishing
this item- Tom noted that there will be no paymentt.
the next requisition if this item is not complete by then. Item
continued. i
i
11.1 SCHEDULE
5/12/05-11110/05 See Previous Meeting Notes.
i i/17/05-A&C noted they are still behind schedule. They have had some problems with getting the heat for the buildings,
which is now solved. The heat in South is ready ankl the Nurses Home will have a temp propane tank installed and
running to start providing heat to the bsmnt this weekend. They also are having problems with getting tapers from
their drywall contractor. Tom is going to write a litter to Rick noting the importance of completing the project on
schedule. Rick noted that he kept on David Dietz about the schedule and David came thru with his work. Tom would
ideally like to have the South Home CO for Jan I"and the Nurses Home Feb I". Rick said they will try their best to
do this for the owner. Item continued.
Page I of 5
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DIETZ&COMPANY ARCHITECTS,INC.
1211,105—Tom noted again that he would ideally like to have the South Home CO for Jan 1"and the Nurses Home Feb i".
Rick said they will try their best to do this for the owneir. Peter noted that he should be able to install the cabinets for
2 kitchens per day and the flooring should take 2 daysper unit. Painting, plastic laminate FY cabinet instillation has
begun in the South Home. AEC will have the top coat of the pavement in this week. Dick noted that the elevator
installation is out six weeks at its worst ease,the installer hurt Hs back. Item continued.
14.1 DE-LEADING
6/2105—11/10/05 See previous meeting notes.
11111710S—4C is working on the COP. At the arched window of the Nurses entry we will hold off on installing the plexi
glass to see how it holds up without it. Andrea would like the plexi glass on the inside of the arched window if we do
end up installing it Item continued.
12/1/05—AE?C issued the COP. The COP was reviewed and:the insulated glass credit was questioned. Dietz will review the
credit with Dick. Item continued.
20.1 LANDSCAPING WORK
7114/05—II/3105See previous mtg minutes.
9122105—Present-Rick will provide a COP. item continued.
11110/0S—Afa'C will provide hay at the catch basin on the east side of the Nurses Home to help prevent washouts. Plantings
&seeding will not happen this year. A price for the plantings has not yet bean issued. Item Continued.
11/17/05—Present AE(C is working on the COP for the seed�ng and plantings. Item continued.
29.4 DRIVEWAY PERMIT
9/15/05— 11/3/05 See previous mtg minutes. Item continued
I lil 7705—BDG noted that the DPW's submittal reviewer s been out of the office. Once the reviewer is back and BDG
receives the comments on the gravel submittal they w I pass the info along. Item continued.
12/1/05 — After meeting note: Jeff Squire received verb 1 approval from Ned Huntley (DPW) for the submittal and
compaction tests. Item closed
31.1 SOUTH HOME MODEL UNIT
9/29105—1016105. See previous mtg minutes. Item continue.
1016/05—No new info. Item continued.
10/13/05— 1113105. A&C is on schedule to deliver the mode unit. Item continued.
11/10105—Present It was agreed that the model unit will be I heady by Tuesday December 27h. Item continued.
33.3 RISE ENGINEERING SITE VISIT
1011 NOS— Paul noted that Rise Engineering will come out to the site in November for a review with payment to follow. hem
continued.
10/20105—11/3105—No new info. Item continued.
11/10105—Paul will contact Rise about a site visit Item cont nued.
1 1/17/05—Rise is scheduled to come out to the site and Pau is coordinating. item continued.
1211/05—Paul will schedule Rise to come out to review the Nurses Home in 2 weeks. Item continued.
34.1 DRAINAGE TRENCH @ NORTHERN SIDE OF PAII KING LOT ABOVE NURSES'HOME
10/20105— 11/3/05. See previous mtg minutes.Item continued.
I I/10/05—Present AEC is working on the COP. Item cont inued-
35.1 WATER INFILTRATION i
10/27/05—Pete noted that there appears to be water infiltrdting somewhere near the side of the old tunnel at the Northwest
corner of the Nurse's Home. There are also two i reas which had water damage in the South Home due to a roof
leak. In both buildings,there are concerns about mold becoming a problem. Item continued.
11/3/05-ARC noted that there is no leaking at this time. They believe that all of the leaks are fixed. Marc noted that any
mold that exists needs to be removed. Item continu A.
11/10/05—It was noted that there is currently a little moisti rein the Storage Rm[021]in the Nurses Home. Peter will setup
a fan in the area to dry the area out. Further actio, will not be taken until it is determined if the water infiltration is
new or just left over from the previous wetting. ketol continued.
I It 17105—There is still a tiny bit of moisture—no more than was there last week. We will wait to see how this area is once
the heat up and running. Item continued.
1211/05— AEC has the heat running and has seen no signs cif the moisture returning. Item closed.
35.6 KEYING
10/27/05—Present Tom noted that Andrea is working on finalizing the keying details. Tom will review the package before it
is submitted. Item continued.
Page 2 of 5
DIETZ&COMPANY ARCHITECTS,INC.
11/10/05—Andrea met with Tim(hardware sub)and she is waiting for his report Item continued.
11117/05—Andrea and Tom are reviewing the submitted keying schedule. item continued.
12/1/05—The submittal was returned back to A&C with TCBs comments.Tom asked for AFdC to make sure all keys are
labeled. Item closed.
36.1 CCD#2
11/03/05—AFDC noted that concrete prices have gone way up. In their price they will be including the additional costs o
overtime,blankets,hot water and additives due to the winter conditions. They will pass any savings saving back to the
owner if they don't have to cover the concrete with blankets,etc. Item continued.
11/10/05—David Dietz was able to purchase precast concrete curb for the entire project. A&C will issue a COP once they
have all of the numbers in. Marc will issue a memo to Tony Patiflo to review what items will be deferred until the
spring. The memo will be followed up by a meeting witli Marc,Tom,Rick.Tony&Caroyln. Item continued.
11117/05—Marc will generate the memo to Tony to get the process going and setup a meeting for after Thanksgiving. A&C is
working on the COP. Tom noted that AEC needs to add in the items listed on his memo to the COP. Item
continued.
12/1/05—Marc will set up the meeting with Tony for next week. A&C is working on the COP for David's scope of the work
on CCD#2. Item continued.
36.3 SOFFITSICHASES
11/03105—present. A&C will review what soffits and chases hat have and have not been installed in the South Home. Item
continued.
36.5 CONCRETE SILLS
If/03/05—A&C noted that several precast sills @ the Nurse Home need to be replaced/patched, 10 or 12 of them by Paul's
count, A&C would like to use a patch kit on them. arc would like a price for this work so we can get the owner's
approval. Item continued.
11110105—AFYC is working on the COP. Item continued.
1211/05—Af'C is working on the COP and noted that the wo will happen in the spring. Item continued.
36.6 COP#54 TRANSFORMER LOCATIONS
11103/05—11110/05—. A&C will notify ML Schmitt that their price for the COP was not accepted. Item continued.
I!/17/05—Rick said that Schmitt was notified and this item will be addressed next week. Item continued_
12/1105—No new info. item continued.
37.1 PR 018(SOUTH HOME SOFRT AT STAIR A 207 Fd TAIN,B 208 LANDINGS)
I It 10/05—A&C will provide a price for adding an ATC cig all stair landings in the common stairs. The light fixture'J'will
be suspended from a bracket to be installed with the o TC dg. item continued.
11117/05—After mtg note: After the meeting the design/co istruction team met on site with Conrad&Dino to review the
sprinkler piping in the stairs. Conrad noted all of th piping installed is required for the system. it was decided that
dropped ceilings would not be provided at all landing:. The only landings the dropped ceilings would be provided are
at the South Stair on the 2"4 floor at a height of T-4" The North Stair would also have a hung ceiling on the 2nd floor
at a height of i'-6". There are some:rigid fes' "_—s mc the piping that Moran will make. There will be no hung ceilings
installed at the I"or bsmnt floors. The lighting at the bsmnt will be installed on the wall instead of at the u/s of the
landing. Andrea also noted that the clearance to mo we furniture in at the 2"°floor on both sides is very tight Marc,
Rick,Peter and Jeff met after the previous meeting i ut the dearances. It was decided that the corner of the wall at
the top of the stairs will be changed to have a 45 d ee an on it to provide a larger opening by 4"+/ A&C will
provide a fiber cement panel with poplar trim at the nderside of the stair stringers. Dietz&Co.will review the code
to see if they need a handrail at both sides of the co mon stair.A er m note: Marc and Jeff reviewed the codes on
this item and found that handrails are required on bo h sides of the common stair. item continued.
12/1105—A&C will provide a rubbed cement finish at the uh for$2.645. This was accepted at the meeting. A&C will provide
a COP for the work. Jim Moran will go ahead w th his part of the work before ARC provides the COP. Item
continued.
I
38.1 TEMPORARY HEAT COSTS FOR THE BUILDINGS pURING CONSTRUCTION temporary heating costs daring
I I 117/05 — A&C noted that it was agreed that TC13 w�uld pay for a portion of the tarn
construction since the project was delayed. Tom n ed that they agreed he would pay for part of the fuel,not set up
and Rick agreed. Tom will review their contract to determine the amount Item continued.
1211/05—TCB&A&C will review the contract and Tom will pass the info along to Dietz&Co. Item continued.
38.2 'PROPOSED CROSS CONNECTION INSTALLATION'MEMO FROM GEORGE ANDRIKIDIS(DPbl)
11/17/05—Tom would like a memo or email from A&C/Moran stating that all of the items listed in the Memo have been
addressed. Item continued.
Page 3 of 5
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DIETZ&COMPANY ARCHITECTS,INC.
1211105—Rick will forward Moran's email to Tom. Item continued.
38.3 FIRE DEPARTMENT WALK THRU FOR THE NURSESHOME
I I/17105—When Paul returns he will set up a walk thru for the 2"d&3rd doors. item continued.
1211105—Paul will setup the walk thru for the entire budding and Tom will be present. Item cantinued-
38.5 CARBON MONOXIDE DETECTORS
11117105—Dam noted that new requirements have just been passed and would like to know if we now need to have carbon
monoxide detectors installed for this projecL Dietz ff Co will check with Lindgren R Sharpies. Item continued.
12/U05 —Tom dared that he doesn't need to know if we are grandfathered and don't need to provide them. Tom's
question is will we need them in the units or just in the mechanical room since fuel is only being burned in the
mechanical room and not in the units. Dieu&Co.will check with L&S_ Item continued.
38.6 DIALER INSTALLATION AT THE NURSES'HOME
11/17/05—Present After Mtg Note: Paul must have the schedule for completion of the Verizon conduit in order to have
Verizon schedule the dialer installation at the Nurses Home. Tom asked Rick to provide this information for the next
meeting in his email. Item continued.
39.1 ELECTRICAL PANEL FINISH IN UNITS
12/1/05—Rick will check with the electrical inspector to seei we can paint over the electrical panel covers in the units_ If we
can they will be painted to match the walls. Item cont _ued.
39.2 SITE PLAN MODIFICATIONS FOR PLANNING BOARD REVIEW
1211/05—Tom needs to have one plan that dearly shows all of the modifications to the site so he can review it with the
planning board. The areas Tom specifically would like to address are: The 2"d layer of gravel where the sidewalks have
been deleted and what curbing has been deleted. After meet/ng note: Tom,Mark Darnold,Jeff Squires,Marc Sternick,
JeN'ManJey 6,paul met out at the site to review the si There will be bit-conic curbing at the entrance of the driveway
and BDG will issue a plan showing all of the modificac 7ns to the original contract David Dietz was contacted by Mark
Darnold and he will be installing the curbing Item cot tinued.
39.3 NURSES HOME ELEVATOR MECH RM DOOR FIRE KATING
1211105—Dom noted that the door on site has a 30 min la I on it and wanted to make sure that is what we want there.
After meeting note: Dietz d Co.reviewed the spe it shop dwgs and the door rfs'frame should be 90 min. Dietz b
Co.emailedAi9C to have them address this issue. / m continued.
SUMMARY OF ACTIONS REQUIRED:
Aquadro Ef Cerruti,General Contractors. The Com Builder:
• Section 3 forms • Paauull will review the direct dial fire alarm system
• Provide COP for temp heat pwr • Fire Dept walk-thru at Nurses(Paul)
cts
• COP for Planings Dietz fi!Company Archite :
• South Home Model Unit • Marc will send a memo to Tony Patilio about site
• Provide a price for PR_018-adding an ATC ctg at items.
all stair landings in the common stairs. • Carbon Monoxide Detectors?(LEIS)
• COP for precast sill repair @ Nurses Home
• COP for trench(S necy)
• See COP list at top of notes.
• Contact Electrical inspector about painting
electrical panels
Next meeting will be held at:Decwnber 8,2005. job meetings. II be held on Thursdays at 9:00 am.
To the best of my knowledge and belief, these meeting note are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, with ten days of the date below, of any corrections or additions,
otherwise,these minutes shall be considered accepted as written
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS,INC.
Marc Sternick
December 2.2005
copies: emailed: Steve Firgau,DFA Consultants Rick Aiquadro,Aquadro b'Cerruti,General Contractors
Tom Kegelm an,TCB Paul s�mrnese,TCB
Jeff Squire:Berkshire Design Group Alan Oelaney,Mass Deve
Dino D'Angelo,Lindgren 6'Sharples Mark Darnold,Berkshire Design Group
Nicole Weiss,Lindgren&Sharples *Tony,Pacilio,Northampton Building Department
Page 4 of 5
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DIETZ&COMPANY ARCHITECTS,INC.
Bill Barry(Structural Engineer) Peter Lucas,Aquadro(!Cerruti (thru Tino)
Dominic Ingegneri,TCB Jim Moran.MJ Moran
Paul Babin,Lindgren b'Sharpies Melissa LdPpones,TCB
Steve Rogers,Rogers Management,Inc. Andrea Pthettit,TCB
File Kelly Johnson,Affordable Housing Trust Fund
*sent by mai
.:12a1M-wlbga n hatpin!hilYlB-tatm�Mcsakoinau_mSgla_i 11705.doc
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Aquadro&Cerruti,Inc 12/6/2006 Page 1
a
Job: Village-@ Hos ital Hill Week Endin : 121: t 2t?!?5
:Job#2451
List Of Contractors and Subs
Te* i Man Pourer
A uadro&Cerruti: Average Man Power
Super 1
carpenters
11
Labwerc. 5
141esone . 1
Total
Work
1)ISouth Home: Window Installation 95%
Window Panning 95%
Interior Wood Frames 55%
Int/Ext Doors a0%g
Toilet Accessories 0%
Tbilet Varsities 0%
Unit Doors 65%
$helvirt 0%
Kitchen Case Work 7%
Small Canopy Roofs 90%
Interior Window Sills 90%
Bi-fold Doors 10%
Mason 95%
2}lNurses Home: Window installation 90%
Window Panning 67%
Exterior Stairs 95%
Install Elevator 5%c
Floor Seal,Basement 95%
Int/Ext Fink Frames 50%
Int/Ext Doors 10%$
Toilet Accessory Bloc d 90%
Toilet Accessories 0%
Toilet Vanities 0%
Unit Doors Wood 0%4
Shelf Blocking 90%
Steely' . 0%
Kitchen Case Work Blocking 90%
Kitchen Case Work 0%
Bi-fold Doors 0%
Masonry 80%
Addition: Exterior Trim 50%
Addition:Brick 9490
3} Site Work: Kiosk 60%4
Bike Racks 90%
Dumpster Pads 90%
Concrete Sidewalks 90%
Light Pole Bases 85%4
Dum sten Enclosers 10%
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Aquadro&Cerruti,Inc 12/6/20p5 Page 2
M.L.Schmitt - - Electricians on Site.
1)ISouth Home: Rough Electric Overall 92%
Devices And Lights 15%
2)lNurses Home:Rough Electric Basement 85%
1st 90%
2nd 95%
3rd 95%
Devices And Lights 0%
3)lEfectrician Switch Gear(Both) 95.5%
4)jSite Lighting__ 10%
Moran _3 Plumbers,2 Sprinklers,2 Duct,2 Pipe-fitters on site.
1)ISouth Home: Plu ing,rough 95%
Heat n 8 Ventilation,rough 90%
�Insul
i kler S stem,rough' 90%
li adiation 75%
tion(Pipe) 90%
Con of 1 90%
2)lNurses Home: Plumbing,rough 90%
K
&Ventilation ro h 90%
r S tem,rou h 90%
diation 80%
on Pie 50%
50%
United Dry Wall = _V 7 C enters on site+7 Taper.
1)ISouth Home: Rou h Frame Ceilings 95%
Rou h Frame Exterior Wali 95%
She trock 95%
She track Taping 95%
Inte or Framing95°�
So s 95°!
Cha es 95%
2) Nurses Home; Rou h Frame Ceilings 90%
Rou h Frame Exterior Wall 95%
She truck 70�°
She frock taping 10%
Ince or Framing 90%
Soffi 80%
Chases 65%
Add'ion Exterior Framing 100%
Addition Roof Framing 100%
Porch Roof Framing 0%
WJvvv
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Aquadro&Cerruti,Inc 12/6/2005 Page 3
Rivet Roofing =
1) South Home: Roofing 95%
Gutter Down Sout 90%
Metal Roof 80%
2)INurses Home: Roofing 80%
Gutter Down Spout 85%
Metal Roof 0%
Accufab Technicians on site.
1) Access Ladders 90%
2) Exterior Stair Rails Both 80%
3) Interior Stair Rails South 0%
Dietz Construction _ Operators on site.
1) Install Footing Drains,Backfill ind Compact both Buildings 95%
2) Rain Leader Both Buildings 95%
3) Drainage Structures 100%
4) Parking Lots 95%
5) Curbs/Prep 100%
6) Sidewalks/Pre 90%
7) Nurses Home H2O Line 95%
8) Nurses Home Gas Line 100%
9) Parking Lot Striping 0%
Superior Wate roofing w -_
1)ISouth Home: Waterproofing 100%
r—Misc.Caulk:Dao 'ambslsills,etc. 0%
2)INurses Home: Water roofs 100%
E:Elic. Caulk:Door'ambslsills,etc. 0%
3) Window Caulking(Both Builds Exterior 95%
Window Caulking(Both Builds Interior 0%
Coffe &Heady Painting
1 jSouth Nome: ! Unit Painting 350/6
Common Areas 0%
Stairs/Corr. 0%
Exterior Dr Jambs/M+L 10%
Exterior Rails 12%
2) Nurses Home: Unit Painting 2%
Common Areas 0%
Stairs/Corr. 0%
High Roof Eaves 90%
Exterior Dr Jambs/M+L 15%
Exterior Rails 1 0%
...... .rte.. wjUU&
Aquadro&Cerruti,Inc 12/6/2005 Page 4
T.Higgins Floors _ .. �-
1)fSouth Home: Stair Treads 0%
Car et 0%
VCT/Vin I 0%
2}INurses Home: Stair Treads 0%
Carpet 0%
VCT/MWI — 0%
Sa state Elevator -
1)lNurses Home: Install Elevator 10%
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DIETZ L COMPANY ARCHITECTS,INC. 17 Hampden Street SPringileld t4A 01103 (413) 733-6798 Fax(413) 732-4385
MEETING NOTES
DATE: October 27,2005 MOETING: CONSTRUCTION MEETING NO.35
PROJECT: Village at Hospital Hili-Phase i LOCATION: Aquadro b Cerruti Offices
Project No: 20144 Northampton,MA
PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz 6 Company Architects
Melism 6&ppe"es.T-E$
Paul Stramese,TCB Rick Aquadro,Aquadro&Cerruti,General Contractors
Dominic Ingegnerl,TCB Peter Lucas,Aquadro if Cerruti
Dine V
David Dietz,Dietz Construction Steve FiFgau,DFA Conswitarts
Bob Newton,Mh-SehfrA4 Tom Sthmis,M6 Sehm
WEATHER: Sunny 40°.
Corrections to previous meeting noter. None. I
Progress as reported by Contractor. See artathed Prorrest sheer submi(ted by Conrractor.
i
Shop Drawing Log:
Submitted: See log handed out at mtg. -
Reviewed:See log handed out at mtg.
Outstanding:. See log handed out at mtg. "--_-
Supplemental Instructions(ASis,PRs,awk
Issued:See log handed out at mtg.
Outstanding% See log handed out at mtg.
1.13 TEMPORARY HEAT/POWERIWATER a
12/22/04-7114/05 See Previous Meeting Notes.
7/21105-Present-A&C is working on It Item continued �
4.1 SECTION 3 AND MWBE FORMS
1120/05-1016/05 See Previous Meeting Notes.
10/13105-Rick will get the report to Tom tomorrow. Item o, tinned
10/20/05-Rick will finish this today and get it to Tom. Item co tinned.
10/27/05-Rick will submit the Minority Hiring Report after th meeting,today. He noted that the Section 3 Report will take
an additional two weeks. Item continued.
4.2 DRAIN PIPE INVERTS/SITE UTILITIES
1120/OS-9122/05 See Previous Meeting Notes.
9129/05-A&C provided COP 38 R1. This revision only con�ined Electrical,Telephone,Cable& Gas revisions. ABC will
provide and additional COP with the remaining items, m continued.
10/6105-A&C issued the revised COP 38. Dietz if Co.and khe other design team members will review the revised COP.
Item continued.
10/13/05-Rick noted that he needs this to be resolved this m�nth so he can bili for the work on October's requisition. Item
continued.
10/20/05-COP 38 has been resolved. ABC will reissued COP 38R1 with$1,S00.00 taken off the price and then this entire
COP can be added to the next CO. Item continued.
10/27/05-Change Order#7 was issued. Item closed.
11.1 SCHEDULE
5112105-9/29/05 See Previous Meeting Notes.
10/6105 A&C provided an updated schedule. A&C is on schedule with the possibility of turning the buildings over early. They
will revise the roofing section. A&C is looking to have dower to the buildings by October 176. Item continued
10/13/05-A&C noted that all outstanding COPS need to be resolved before the end of the month and would like to set up a
meeting with Dietz&Co.to discuss the COP$in question. Marc will contact Rick to set up a time to meet. Peter also
Page I of 5
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DIETZ&COMPANY ARCHITECTS,INC.
noted that there have been a couple of leaks in the Nurses'Home roof with all of the rain. ABC is hoping to have
Rivet back on site Monday to install the roofing up to lie roof of the addition. dm noted that he will have both
mechanical rooms finished by next week. He will be ready to fire the boilers in the South Home by Nov. I". "C Is
still confident that they will be ready for the power by'the week of the 17'h. Peter noted that the gas line for the
Nurses' Home is 2 weeks our since it is thee shallowest item going into the future Olander Drive along with the
telephone line. All of the windows are Installed in both!buildings except the eyebrow window and the windows at the
addition. Dietz is planning to be paving in November. Item continued.
10/20/05— APC is concerned about being We to get power to the buildings. They are all set-on there end,however,they
were told that the electric company is waiting for Mass Devt'to pay them before it is run to our site. TC8 will look
into this item. Item continued.
10/27105—APC is very concerned that Mass Electric is not yet scheduled to power up Village Hill Road. Tom will continue to
work with MassDevelopment to ensure that Mass Electric is pulling wires and activating,the lines as soon as possible.
Sheetrock taping has begun in the South Home and the nights are starting to get too cold for that type of work to
meet Spec without heating. Item continued.
11.5 SUMP PUMP/UNDERSLAS DRAIN LINE
5/12/05-9/29/05 See Previous Meeting Notes.
(0/6/05—Rick should have this ready for tomorrow. Peter not that this item is on a crkical path. Item continued.
1011310S—APC provided the COP after last weeks meeting. DG is reviewing the COP. Peter noted that this item is on a
critical path and needs to be resolved by next week Iterin continued.
10/20/05—David's portion of the COP was accepted. APC iwill split Davids i;r Schmitt's numbers from this COP. Item
continued 1
10/27/05—Marc issued a CCD for this work. Schmitt agreed to bring their number down to$13,435. Once the COP has
been submitted with the revised numbers,Marc will issu a Change Order for this work. Item continued.
13.1 NURSES'HOME:2)(2 CONCRETE STEAM TUNNEL
5126/05—7/7/05 See Previous Meeting Notes.
9/IS/05—Present APC will provide the COP ASAP. Item conn ued.
10/27/05—This work has been provided at no cost item closed.
14.1 DE-LEADING
6/2/05—9/2VOS See previous meeting notes.
9/29/05 APC is working on the COP for this item. The South Home entry will contain 6 columns in the scope of work. The
price for the columns will be based on COP1#41(Total c st of 6 columns=$4,092.00). Item continued.
10/6/05— Present A&C is working on a solution for the Nurse Home entry. Item continued.
10/20/05—AVC is working on the COP. item continued. 1
10!27/05—No new info. Item continued_
20.1 LANDSCAPING WORK
7/14/0S—9005 See previous mtg minutes.
9/15/05—CO#6 was issued and signed at the mtg and it contained adding the seed back in for$4.200. Rick noted at the
meeting that he will need to review the numbers with azi and that there may be some additional costs for adding the
seeding back in without including the landscaping.If there are any additional costs it will be added into another Change
Order.Item continued
9/22/05—Present-Rick will provide a COP. Item continued.
10/27/05 —Tom noted that the planting needs to be added ack, as well. Rick will try to put the planting back into the
Contract for the same number as the credit issued. Ite continued.
29.1 SITE DRAIN LINE CONNECTIONS j
9/15/05— A&C needs to use Mass Development's drain lines'or draining our footing drains. Mass Development stated that
no water can go to the detention basin. Tom will discus this item with Alan.Delaney. Item continued.
9129105—Tom will contact Doug McDonald(DPW)to discuss the finishing of the detention basin. item continued.
10/6105—Mass Devt'will allow tie in as long as erosion is contrDfled. Item continued.
10/13/05 AflC noted that nothing is tied into Mass Devt'lin's yet. Peter Is still running his sump at the Nurses'Home to
keep water out of the stair since the footing drains are full from all of the rain we have had item continued.
10/20/05—ARC noted that the 24-inch pipe running to the de"ntion basin has 16-inches of water in it,as well as water in the
basin that hasn't receded. BDG is aware of this and Jeff Squire noted that it is ok that water is in the basin. David will
have to pump the basin in order to finish his work Iteml continued.
10/27/05—Pete noted that there is currently 18"of water in she spreader pipe today and the roof drains are not yet hooked
up. item continued.
29.4 DRIVEWAY PERMIT
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DIETZ&COMPANY ARCHITECTS,INC.
9!15105- Olander Drive must meet city standards and will require a driveway permit Item continued.
9122105-Easements will be provided. Item continued.
9/29/05-Ab C has all of the permits 1n place. Tom noted that the city will need to review the submittals for the subgrade
material and the pavement when they are submitted. Dietz b Co.will add a note to the transmittal that goes to BDG
for them to send a copy to Ned at the DPW for review/comment item continued.
10/6/05-Rick noted that Dietz b Co.should have the pavement submittals. Dietz b Co will look thru their
records/submittals. Rick will check with David Dietz about the gravel submittal. Item continued.
10/13/05 A&C provided the gravel submittal. BDG will forward a copy to Ned at the DPW for review. kem continued.
10/20/05-*"After meeting note. Jeff Squires sent out a memo stating that Ned rejected the gavel submittal. He noted it
appeared to be an old Allied test from another project and he wants the tests for this project The COP for the gravel
and pavement have been approved and it will appear in a CO after the DPW approves the gravel submittal. Item
continued.
10/27/05-Rick noted that new samples are being taken and will be re-submitted. item continued.
31.1 SOUTH HOME MODEL UNIT
9/29/05- Tom would like a model unit for the South Building 4y or before the and of December if A&C can provide it ABC
didn't see a problem with doing this. They will focus oh Unit 105 for the model unit since it is right off of Village Hill
Road for easy access. Item continued.
10/6/05-No new info. item continued.
10/13/05-Present A&C is on schedule to deliver the model uhic item continued.
1
33.3 RISE ENGINEERING SITE VISiT
10/13/05- Paul noted that Rise Engineering will come out to th�site in November for a review with payment to follow. Item
continued.
10/20/05-Present-No new Info. Item continued.
33.4 SITE ITEMS FROM CONTRACT MODIFICATION#1
10/13105- Tom will contact BDG about the site items on Co ct Modification#1 to verify if it was approved by the city and
if not,he will find out if they feel that the city will requi the itemsto beaddedback into the scope of the work.
Peter noted that if we were to add back in the concrete curb,the concrete walk,etc.there is no way that the work
could be finished before the winter,there are too many factors involved.**After meeting note: Tom spoke with Rick
Klein who had a bile/conrersadon with Carolyn Misch tom rhe City ofNorthamptm Carolyn noted that we would
have to go in from of dm planning board with any chaq es to the site plan. Tom noted that be wants Dieu b,Co.and
BDG to review the site plan and determine what sdew Jks would be needed to obtain a Certificate of Occupancy.
Tom would like to do what we need to get the CO ant in die meandmego in front of the planning board with the site
changes then"Sh the site In the spring according to d R outcome of ase Pbnnmg Board review.**
10120/05 -TCB b BDG met with Carolyn to review the si a plan changes and Jeff Squire brought a revised plan to the
meeting reflecting those changes. The changes include adding back in to the scope Concrete walks,concrete curbs
and the cedar enclosure around the dumpsters. BDG s plan called out pr"area's to install the concrete curb as
well as sidewalks that will remain in the scope of the F rojert. Tom marked up the plans at todays meeting for some
changes that need to happen. Jeff will revise the plans d reissue them. Some of the items BDG to be revised.ramps
down to the dumpster from the sidewalks, integral urb and walk (sae cast), pre-cast curb everywhere else, and
dumpster pad details. David will continue to try to get the pre-cast curb. There was also concern about puddling/icing
near the raised structures,since the.-will only be a bider coat and the structures on the north side of the site will be
raised. David noted that he will adjust the pavement to prevent puddling. A&C noted that we should add the curbing
at the parking lot on the North side of the Nurses' ome as priority curbing. The grade is much higher at the lot
above and it will wash down into the parking lot creating a mess and possible problems. Item continued
10/27/05-CCD#2 has been issued All items have been put lack into the Contract that needed to go back. Item closed.
34.1 DRAINAGE TRENCH @ NORTHERN SIDE OF PAR ING LOT ABOVE NURSES'HOME
10/20/05- David noted that there is water coming down from the lot above the parking lot on the North side of the Nurses'
Home. There is a vein of water In the clay and it se to be I B-inches below grade. David has suggested to add in a
drainage trench to help keep the water from flowint under the parking lot and causing curbing to shift and the
pavement to fail. David felt it should only cost around$2,000.00 to add this drainage in. Jeff Squire will develop a
sketch for pricing. Item continued.
10/27/05-Berkshire Design Group suggested placing the trench under the curb,but the road is already graded and can not be
ripped up along its top edge. The drainage trench will riot be installed at this time. Item closed
35.1 WATER INFILTRATION
10127105-Pete noted that there appears to be water infiltrating somewhere near the side of the old tunnel at the Northwest
corner of the Nurse's Home. There are also two areas which had water damage in the South Home due to a roof
leak. In both buildings,there are concerns about mold becoming a problem. Item continued.
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DIETZ&COMPANY ARCHITECTS,INC.
3S.2 GRADE REVIEW
10/27/05—Pete requested that Berkshire Design Group come out asap to review some of the grades that he sees as potential
problems. Marc called Mark D.and asked him to come out to the site immediately after the meeting. Marc S.,Pete,
Mark D.,Jeff S.,Tom and Paul reviewed grades at the site after the meeting and came to agreements regarding finished
grades and the final elevations for exterior foundation waterproofing in various locations. Item closed.
35.3 FIRE DEPARTMENT WALK-THROUGH
10/27/05—Dominic requested that a preliminary walk-through with the Fire Department be conducted before the units are
completed Paul Stramese will coordinate a meeting with Paul Babin and/or Dino from Lindgren b Sharples and the
Fire inspector(Dwayne Nicol$). Item continued.
35.4 BATHTUBS
10/27/05 —It was noted that many tradespeople are dropping trash in the open tubs. Pete will issue notice on site that this
practice Is not acceptable. Item closed
35.5 OWNER'S NAME
I Of27105— Tom noted that the Owner's name on all paperwork should be Village at Hospital Hill,LLC. Item closed.
35.6 KEYING
lOr27/05 —Tom noted thatAndrea is working on finalizing fhe keying details. Tom will review the package before it is
submitted. Item continued.
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35.7 OLD MAIN
10/27/05—Pete noted that Old Main is completely unsecured>�nd vandals(or anyone)can gain easy access. Tom will speak to
Alan Delaney about it. Item continued.
35.8 DEHUMIDIFIER
10/27/05—The question arose as to whether we still wanted to do the dehumidifier room. Marc believes that a price was
never issued for this proposal. Item continued_
35.9 CORRIDOR TILE LAYOUTS
t0127/05—Marc issued corridor rile layouts for Goth buildings. Item closed.
SUMMARY OF ACTIONS REQUIRED: j
Aquadro fir Cerrutt,General Contactors: The Community Buikfars:
• Section 3 b WMBE forms a Letter for Fire Chief
• Provide COP for tamp heat,pwr • Talk to MD re:Old Main safety
• COP for seed&Plantings Revise Owner's name on Docs.
• De-leading COP • Review water Infiltration in both buildings
• South Home Model Unit Dietz if Company ArchltKu:
• Gravel Submittal • Fire Dept walk-thru(LBS)
• Protect Bathtubs
Next meeting will be held at November 3,2005. Job meetings will be held on Thursdays at 9:00 am.
To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items
discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as written.
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS,INC.
Marc Sternidc
November 2,2005
copies: emailed: Save Firgau,DFA Consuhants Rick Aqupdro,Aquadro&Cerruti,General Contractors
Tom Kegelman,TCB Paul StnAiese,TCB
Jeff Squire,Berkshire Design Group Alan Denney,Mus Devi'
Dino D'Angelo,Lindgren b Sharples Mark Datnold,Berkshire Design Group
Nicole Weiss.Lindgren b Sharpies *Tony Pa Uso,Northampton Building Department
Bill Barry(Structural Engineer) Pecer Lu4as,Aquadro&Cerruti (thru Tito)
Page 4 of 5
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DIETZ&COMPANY ARCHITECTS,INC.
Dominic Ingegneri,TCB Marvin BWkley,Lindgren&Sharpies
Paul Rabin,Lindgren&Sharples Melissa L4ppone3,TCB
Steve Rogers,Rogers Management,Inc. Andrea Pichette.TCB
File Cornelia Cogswell,Affordable Housing Trust.Fund
`sent by mail
r.120141-villate at hospial N1108•ca\mtpgteslconfv_mtd35_102705*c
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OCT 28,2005 13:36 page 2
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Aquadro&Cerruti,Inc 1026105 Page 1
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•
—job:;:Villii•eo ' ljflli Week Ending;:1012912006
List Of Contractors and Subs :�iun fete:
Total ower is
cadre&Cerruti: Avera a Man Power
Super 1
Ca Mars 5
Laborers 5
Mesons 0
Total
Work. w(
1)ISouth Home: 'Window InsWa on 85%
Window Panton 95%
ntedor Wood-Frames 50%
Flcteriot'Slabs 100%
IntlExt HM Frames_ 100%
1nVExt Doors 20%
Tt Met Ac eesso Blockin 100
Toilet Accessories 0%
Toilet Vanities 0010
Unit Doors 5%
Shelf gladdrig 100%
Shelvin 0%
KJtchen Case Work Blockin 100%
Kitchen Case Work 0%
Small Cano Roofs 75%
IMerlor window Sft 0%
Meson 9s%
2) Nurses Home: Window installation 900/0
Window Panni 87%
Foods s 100%
EAwlarStatm 95%
Install Elevator 046
on Concrete Walls 100%
laor Seal Basement 96%
tnt/Ext HM Frames 25%
IntlFatt Doors 5%
T Ilat Acmsofy Blocking 6D%
Tottat Accessories 0%
Toilet Vanities 0%
Unit Doors(Wood) 0%
Shelf Blodcin 50%
ShelVin 0%n
Kit en Case Work Bkrchlr
Ktchen Case Work 00A
Masan 80%
i
OCT 28,2005 13:36 — pegs
Aquadro&Cerruti,Inc 10/28/05 Page 2
11111.1-Schmitt Electncgn's on Site.
1} South Rome:Rough EiectriG T (.5et8ii 90°k
2) Noises Horne:Rau E1eGtriG Base ant
1st 50%
2nd 90%
3rd 90%
3} E-le riclan Switch gear Both 85°h
1 PV* ,.8 Pt uabers.l Sprinktets on site.
4 Insulation,0 Control,2 Sheetmetat an site.
1}ISouth Home: Plumbitig.rougli 90%
Heaftj&Ventilation,rough 85°h
SiprInkler System,rough 85%
Wall R100hon 10%
insutaxi Pipe) 55%
Control 1 20%
2} Nurses Home: Plum".rough 40`!,
ties &Ventilation.ro h 350/6
S 409/0
Wall RaOlation 5%
Insulat n Pi 10%
Control 1 10%
United OnLWAW "�: L 3 L_;-=' 14 ntars on site+4 Taper.
1}ISouth Home. Rough Frame Cellin s 95%
Rough Frame Exterkrr Wan 95%
Shy k 85%
Sheetr k Ts 200A
Inte or Framing 90%
Soffits 1 30%
Chases 30%
2} Nurses Home: Rough ff came Callings 85%
Rough fframe ExterW Wali 92%
Sheetroi.k 15%
Shestratk taping 5%
Interior framing 85%
Soma 1 5%
Chases 5%
AdditionExtertorf 85%
Addttlon Roof Fronting 50A
ExterW Sheathin 0%
i
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OCT 28,2005 13:36 Page 4
i
Aquadro&Cerruti,Inc 10/28105 Page 3
Rivit Room ''' 4:a��•�'€`:•_
1}iSouth Hume: Roottn 85%
Sheeimetai 8O%
Mete!
Of 0%
2) Nurses Homey Rot n 70%
sheeimeta1 40%
Met8!Raofi 0'/a
Accufabon site.
1) Access Ladders 85%
2)lExterior Stair Rafts 5o4h) S%
3)lIntarlor Stair Rafts South Oma
Dietz eonstrucuon '.a "�!.`•::`$`• ' : Operatajrs on site.
1) instau F2qtlng brains Badchii i4iCa qt both tau 80%
2) Rain Leader Both 8uiidin 75%
3) D e Situdures 80%
4} ;240 RCD+Structures T5°lo
7) Parking Lots 400/6
8) Blturrrinous Concrete 0716
S) Curbs 0%
�
10)S[dewatks r O9'6
Sur 0 I�}�.Mr ate .nofin a! J A i Y w,044s'L�u'i
�} SOUth Orr1e: 85%
2) Nurses Home: tis%
31 I Ytni-kGauylLctdn Both But) n 90%
t?aint Y•t'Y.t r. �1FdT '4'::fit•.J.'
1)iSouth Home: interior 0%
Mtv Roof Eaves 1 100%
Exterior Or iambs I M+L 1 0%
Exterior 10%
2) Nurses Horne: interior 0%
High Roo Eaves 70%
Exterior Dr Jambs/M+L 0%
Exterior Rails 0%
I
a
l
OCT 26.2005 23:36 — -- — _ __ page 5
Aquadro&Cerruti,Inc 10/28/05Page 4
M.F.Hi ens Floors t ,
1)18&th Home: I Stair Triadst 0%
Ca 0%
VC t 1 0v0
2)lNursas Horne: I Stair Treads 1 095
campeta0%
VCT IVm 0°l0
i
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1
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..... vv V1 .Ya JUAA 001
&919 -'�'5 d
DIETZ FY COMPANY ARCHITECTS,INC. 17 Hampden Street♦ Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385
MEETING NOTES ,
DATE: January 26 2006 MEETING: CONSTRUCTION MEETING NO.46
PROJECT: Village at Hospital HO—Phase I LOCATION: Aquadro&Cerruti Offices
Project Na 20144 Northampton,MA
PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz&Company Architects
Andpea a het T-C Jeff Manley.Dietz FY Company Architects
Paul Stramese,TCB Rick Aquadro,Aquadro&Cerrutl,General Contractors
Dominic Ingegneri,TCB Peter Lucas,Aquadro&Cerruti
Bob Newton,ML Sehnikt Tsrtr SE
Brian Blais(TCB) i Jim Moran,MJ Moran,Inc
WEATHER: SuM 30°.
I
Corrections to previous meeting notes: Add Item 45.1 MECHANICAL TRAINING VIDEOS 1119106—Jim Moran noted that he
will provide free training for the heating system to any maintenance staff at any time for the life of the project, in lieu of a training
video. Item dosed.
Progress as reported by Contractor. See attached Progress sheae submitted by Conmacror.
Shop Drawing Log
Submitted: See log handed out at m%.
Reviewed:See log handed out at mtg_
Outstanding. See log handed out at mtg.
Supplemental Instructions(ASIS.Pits.ewo
Issued:See log handed out at mtg.
Outstanding% COPS that need to be generated ASC Energy Star Allowance, Trench Drain,Seeding&Plantings,
PR 20 Concrete Sidewalks,PR 24RI elating Paint in Mech Rms,PR 25 Electric Baseboard Heat in Baths,
Precast Sill Repair,PR 23,Jersey Barriers.
COPS that need to be revised by :.COP 14,
COPS that need to be reviewed by ietz:.
4.1 SECTION 3 AND MWBE FORMS j
1120/05-12/29105 See Previous Meeting Notes"
1/12/06- Present Rick provided the paperwork today,Tt}m will review comment Item continued.
11.1 SCHEDULE
5112105-12129105 See Previous Meeting Notes.
115/06- A€JC has a 30 day temp CO for the South Hom4 A&C will complete all of the items the inspector wants completed
(before 213106)so they can extend the camp CO t ntil the spring at which point the only outstanding items will be site-
related items that cannot be completed until Spring. A&C provided L&S all the docs they need for their closeout.
Item continued
1112/06- Rick will contact the building department about;extending the temp CO" Item continued.
1119/06- A&C will start working on the punch list items]tomorrow and they are currently working on installing the mirrors.
Jim Moran has the inspector set up for the 271h Provided that the flooring, sheet rock etc are completed so he can
install fixtures. Jim noted that the backflow preventors have been signed off on for both buildings. Jim will provide
caps fro the dryer vents. The front doors for the(Nurses Home Lobby should arrive on Tuesday. Tony will be visiting
the site at 9:30 am this coming Monday for a preliminary walk through of the Nurses Home. ASIC will check with
Tony about a partial CO and if the Elevator will be necessary for the CO. Item continued"
1126/06- Peter noted that 6 units in the South Horne will be completed by the end of the day today" A&C Is hoping to have
the Conditional Temporary CO by February 1'. 'In the Nurses Home AFDC is missing countertops in 2 kitchens and
have a cabinet Issue in one unit that they are resolving The elevator and the main entrance will not be completed for
the Temp CO. A&C is working very hard to complete the building for the owner early but they still have a lot to do.
Item continued.
Page 1 of 5
i
vii .�v. vv v .Ya rnn 19002
DIETZ&COMPANY ARCHITECTS,INC.
14.1 DE-LEADING
6/2/05—12129/05 See previous meeting notes.
115/06- A&C is waiting for the common stairs to be completed before the testing occurs. Paul will contact Tf B to see what
is recommended for cleaning the stair area. Item continued.
1112106- T&B will come out to do testing once the common stairs in the South Home are painted. Item continued.
1119/06 - The revised COP for the Nurses Home entrance was accepted and will be in the next CO. Paul will set up the
testing for the South Horne with T&B for Tuesday. Item continued
1126/06- South Home's Unit 102 entrance at the head needs to be replaced or wrapped in coil stock. The grade at the right
side of the entrance is too high(too close to the lead paint). Item continued.
20.1 LANDSCAPING WORK
7114105—11/10/05 Sea previous mtg minutes.
I If 17105—Present-AFDC is working on the COP for the reeding and plantings. Item continued.
33.3 RISE ENGINEERING SITE VISIT
10113/05--12129105 See previous mtg minutes.
1/12106 -The controls are note wired for power. AFDC Is focusing on the rest of the building right now and do not want to
pull any forces of their current task. Tom gave his'approval. Item continued.
1119106- Paul has it scheduled for today_ Item continued:
V26106 - ASC needs to provide some additional info oh verification of payment to Rise before Rise will release money to
TCB_ Item continued.
34.1 DRAINAGE TRENCH @ NORTHERN SIDE OF PARKING LOT ABOVE NURSES'HOME
10/20105— 11/3105. See previous m%minutes.Item continued.
11/10/05—Present A&C is working on the COP. Item continued
1/12/06-Present David will have his numbers into AFYC#or next week. Item continued.
36.1 CCD#2
11/03/05— 12/15105 see previous mtg minutes. 1
115/06—A&C's portion was paid in C099,they are still tlying to get Davids portion. Item continued.
I/12106- Present David will have his numbers into A&Cor next week. Item continued.
36.3 SOFFI'I'SJCHASES
11/03/05—Present.-A&C will review what soffits and chases that have and have not been installed in the South Home. Item
continued.
36.5 CONCRETE SILLS
I
11/03/05—ARC noted that several precast sills Q the N�rses Home need to be replaced/patched. 10 or 12 of them by Paul's
count_ AFDC would like to use a patch kit on the . Marc would like a price for this work so we can get the owner's
approval. Item continued.
1 1110105—ASIC is working on the COP_ Item continued
1211105—Present A&C is working on the COP and note that the work will happen in the spring. Item continued.
1
38.2 'PROPOSED CROSS CONNECTION 1NSTALLA�ION'MEMO FROM GEORGE ANDRIKIDIS(DWY)
11/17105 —Tom would like a memo or email from A&! (Moran stating that all of the items listed in the Memo have been
addressed_ item continued.
12/1/05—Rick will forward Moran's email to Tom. Item continued.
12/08/05-Present—Tom is waiting for this info from Rick- Item continued.
I/12106- Tom is still waiting for this and noted that Rick also needs to address a new letter in the one he is working on now_
Tom will forward the new letter to Rick. Item continued.
1/19/06 - Present. After a quick review of the letter at';the mtg Tom and Rick will verify if there is anything on it that A&C
needs to address or if the items are for TCB. Item continued_
38.5 CARBON MONOXIDE DETECTORS
I I/17105—12/15105 See Previous Mtg Notes_
12/29/05 - Apparently,the Fire Dept does not want to be notified of a CO detector alarm.- It was asked that Marc check
with the Engineer to see if they can be wired to a(local"trouble"alarm in the FACP. Item continued_
115/06 - Dino will get info on: I)Installing a local alarm In the Mech Rms with a digital display of the CO levels_ 2)Hand held
CO monitors 3)Local alarms for adjacent Units. Once Tom hears from his lawyer about this law he will pass the info
on. Item continued_
Page 2 of 5
vtr arVfi vv V l .1/V FAA
003
DIM&COMPANY ARCHITECTS,INC.
1/12/06 - Schmitt mentioned to A&C that the panel they have to connect to is not in the electrical rooms at both buildings.
They wiH have to make a direct riot to the entrances to hit the panels. Dietz Ed Co will have Ditto contact Bob
Newton to discuss. Item continued.
I 119/06- Tom would like to hold off on this item since they code has not been written yet. Item Continued.
1126106- Tom presented a letter from Energy Star to Mart dated 7/2012005 stating that they want CO detectors in the meth
rooms of both bldgs. Marc was not aware of this letter. A&C wig contact Andy from Energy Star to discuss this item
to see if they really need to provide the CO detectors and if they need to be connected to the fire alarm system. Item
continued.
39.2 SITE PLAN MODIRCA71ONS FOR PLANNING BOARD REVIEW(Concrwte walls PR)
1211/05—Tom needs to have one plan that clearly shows all of the modifications to the site so he can review it with the
planning board. The areas Tom specifically would like to address are: The 2'd layer of gravel where the sidewalks have
been deleted and what curbing has been deleted. Ah r meetvtgnom- Toni Mar*Davrtoleg OffSgu#as;Marc Sternkk
)6fff fen/ey 6rPau1 met out at the alta to review diel sits. There wAY be bit-cont curbAV at the entrance of die drfvewry
and BDG w!//Issas a plan sho" tg ah'of rhe modltF v tom to tore on jg*Nl contract David Dietz was conawred by Mark
Darnold and he waif/be btstaallvrg the curbing /tem m wazued
12108/05—Tom would lire Dietz 6?Co.to generate a PR'!adding back in the raised walk and add the concrete walk along lot
20. BDG will generate a sketch to price the concrete walk in 2 sections as Tom requested. Tom is meeting with
Carolyn today at the site and will review with her what the city wants for curbing at Olander Drive. Item continued.
12115/05 -Present—The PR was generated and released;, A&C will provide a COP for the concrete walks and not for the
TRG walks. Item continued_
40.4 BEEHIVE CATCH BASIN ON EAST SIDE OF NURSES HOME
12/8/05—David noted that he can lower the beehive S1. the catch basin. This will create a V-0"concrete circle around
the grate and will cost$600 to$800 to drop. T i gave David approval to do this. A&C win provide a COP. item
continued.
12/15105 — Present — David took out the beehive cat basin to be worked on and provided a temporary grate. item
continued. t
1/12106- David did not feel that he had approval to mohe to
so he has not sent it out yet AFYC nodfled him that
he did have approval. item continued.
1119106—Present David has sent the beehive out to bem med. Item continued.
40.5 BLOWER DOOR TES
1218105—1112106 See Previous Mtg Notes.
1119106 - AEC passed the blower door test They win pass the test report off to Dietz&Co when they receive it. Item
continued.
1/26106- A&C hasn't receive a certification letter from Energy Star. Rick will contact Energy Star to discuss. item continued.
42.1 DELETE PAINTING IN MECH ROOMS
12129/05 - TCB requested that we get a price for deleiing all but prime coat on the walls in Mechanical rooms.Electrical
rooms and Elevator Machine Room,as well as on pipes. Dietz will Issue a PR. Item continued.
1/5106-Present Dietz&Co.Issued the PR after the mt&jAdC will generate the COP. Item continued.
1119106- A&C will provide a COP that includes a $1,000 credit from COP 34 for removing the paint on floors from rooms
18,25 1`l 26. A&C*11 also provide a COP for PR 23 to remove the flooring in the South Home Mech&Elec rooms.
Item continued.
1126106- Mash[18]is already painted. Rick noted that the credit from his sub for the remaining rooms is$1,600. Marc feels
that the credit is too low for what the work entails. Rick will discuss the credit with his sub. item continued.
42.2 JERSEY BARRIERS
12/29/05—Present Due to unrelated traffic on site,Toon asked Rick to provide a price for jersey barriers blocking Olander
Drive after our driveway as well as for the future road above South Hone. Item continued.
1/12106- Present David is working on the price. Item continued.
42.3 SIDEWALKS FLOODING
l2/29/05 - Due to site topography to the North and West of the South Home, the rain water runs across much of the
sidewalk. Several options were discussed to alleviate the problem for the next year or so until the road is built Marc
will discuss with Berkshire Design Group. Item continued.
115/06- Tom spoke with Mark Darnold and he is working on a solution for this item. Item continued.
1112/06- BDG needed some grades verified_ Paul was out at the site today verifying the grades in question. Item continued.
1/19106- Peter will have David come out to the site to review and provide suggestions for a temporary fbc. 1t was agreed
that once the road is In above the South Home this shouldn't be a problem. Item continued.
Page 3 of S
19004
DIETZ&COMPANY ARCHITECTS,INC.
$126106 - Peter met David Dietz and David noted that anything that would be done now would be a waste of the owner's
money. Tom agreed to wait until the spring time and have TCB maintenance keep the walks clear of ice. Tom would
like a sketch from BDG showing all of the work that needs to occur in this area to resolve the issue. The sketch will
include the swale as well as a damn at the north side(where the road will eventually go)to push water away from the
building out to Village Hill Road. Item continued
42.4 BUILDING PLAN FOR FACP
1289/05- Dietz has provided a plan to be Inserted in a frame for the FACP. A&C will mount It Item continued.
1/5/06- The plans need to be framed and mounted They will be up before the end of the month. Item continued
1/12106- Present The plan will be mounted before the building is occupied. Item continued
1/26/06- The plan is up,framed and approved by the Fire Department for the South Home. Paul now needs plans for the
Nurses Home from Dieu&Co.to mark up. Item continued.
42.8 STOVES
12/29/05- It was noted that the stoves Installed were slide-in models and did not have a built-in backsptash. The backsplashes
are available as an optional place. The stoves do riot go all the way back to the wall. )tern continued.
I/5/06 - Present The backsplashes are to be provided]as spec'd. A&C is getting a sample backsplash to install. Item
continued.
1/19/06- The sample ASIC ordered didn't fa due to a park#change. They have ordered another one. Item continued.
1/26106- Marc approved the sample and Peter is installing the backsplashes today, [tern dosed,
42.11 HEAT IN THIRD FLOOR BATHS
12/29/05 - There are 2 bathrooms on the third floor of the S. Home which have exterior walls and windows, but no
baseboard radiation. Marc will check with the engijneers. item continued.
1/5106- Jim suggested to put electrical heat In time locations.Dino agreed. Dino will get the fnfo together to generate a PR
and send it to Dietz F/Co to issue. Item continued.
1/12/06- Present Dietz FY Co issued the PR and A&C is,i orking on the COP. $tem continued_
1/26/06- Schmitt gave a price of$1,700 per bath for the electric heat as designed in the PR. Schmitt rade a note that he has
an option for reducing the cost Rick left a messa�e with Schmitt during the meeting and is waiting to hear back from
him. Item continued.
44.1 PHONES
1112106- Paul noted that the permanent hone lines are not run to the buildings yet. The phone company need a grounding
strip installed by the electrician. A&C wtil review/address. hem continued.
1/19/06- The grounding strip has been resolved. Tom would like 3 phone Inner run to the buildings. Item continued
1126/06- The part that Verizon has been wafting for wasIshipped to Florida and the service to the bldgs is now out 2 months.
Rick noted that Tony will issue the CO as long ash he has a letter noting when the permanent service will be in. Tom
Will try to get a letter from Verizon stating that they have a 2 month delay on the service. Item continued.
44.2 UNIT TO BE OCCUPIED IN SOUTH HOME II
I/12/06- Melissa will provide a list of the units in South�Iome and when people will be moving in to help A&C with finishing
the punch list kern continued. f
1/19106- AFYC noted that the unit being occupied first will be completed by Wednesday. kern continued
1126/06- A&C has 6 Units in the South Home that will be completed by the end of the day today. Item continued.
46.1 SIDEWALK SPALLING
1126106- ASIC is aware that the sidewalks will need to be repaired in the locations they are spalling. Rick noted that they are
not sure why they are spelling. Rick also noted that de-icer should not be placed on the walks during the first winter,however,if
you need to you should use magnesium chloride. Rick gave Boan a list of products he could use. Item continued.
46.2 KNOX BOX KEYS
1126106- Peter and Paul will contact the Fire Dept to determine what keys they would like in the Knox Box. Item continued.
46.3 SOUTH HOME PUNCH LIST
1126/06- The common stairs and mechanical room still need to be punched. Dietz fi'Co will review them after next weeks
meeting. A&C will fix the crooked door frame in Unit 104 at,the common stair. A/C will contact Moran about changing out the
T-stat covers in the common stairs so they can only be accessed with an alien wrench. Dieu&Co.will review the punch list when
all of the items have been completed. Item cointinued.
46.4 SOUTH HOME SiTE MAINTENANCE
1126/06- TCB will take over the site maintenance for the South Home starting today. A1C will work with Brian to store his
equipment and tools. ASC will still maintain the Nurses Home. item closed.
Page 4 of 5
[in 005
DIETZ&COMPANY ARCHITECTS.INC.
46.5 SINK VALVES IN BF UNITS
1/26106- TCB has no problem that the sink valves in the 3 bf unit&are key operated. Item closed.
46.6 NURSES HOME STAIR RISERS
1126106 - Peter noted that there are some structural screws that stick out on the stair risen that will be in the way of the
rubber risers. After mg nota: Marc and Peter reviewed the Item and Marc would We Peter co drill our holes where the screws
would be on the rubber riser. hem dosed
46.7 NURSES HOME EXISTING HAND RAIL FINISH
1126/06 - Peter noted that the rails have many blemishes and would Ifke Marc to review a sample_ After meg notes Marc
warrfd like aft holes and trades Idled with woodputty and sandbd and 0gouges sanded down_ Item closed.
46.8 NURSES HOME BSMNT THESHOLDS
1126106 - Peter asked for Marc to review the thresholds after the mtg. After mtg note' Marc was fine with all of the
thresholds. For door 102E Peter w111 have the threshold fir the**ft of the door frame. Item closed.
46.9 TCB MANAGMENT
1126106- Brian will be starting full time on site for TCB on Monday_ Item closed.
46.10 FLOORING IN MANAGEMENT OFFICE BATHROOM
1126106- Peter noted that the flooring was put down before the blocking was put back in so they had to remove the flooring.
A&C would like to know if they could use the same color sheet vinyl in the units for the management bathroom. After mtg note.,
Marc rev/ewod die colors on site and gave his approval to use the.same sheet vinyl as In the unit baths Item dosed.
46.11 VESTIBULE(116]FLOORING
1/26106- Peter would like to know I it is acceptable tot keep the existing Terrazzo flooring in the old main entrance of the
Nurses Home_ After meg note. Marc gave his approval to ke�p the 4boring. A6 C wN provide a transition strip from the VCT to
the existing Moor and some flat stack trim to frame the old d#or opening In the sidewaH where no terraao base is present Item
dosed
SUMMARY OF ACTIONS REQUIRED:
Aquadro Ff Cerruti,Gmeral Contractors: The Community Builders:
• Provide COP for temp heat.pwr • Postal Drop Box for Village Hill Road
• See COP list at top of notes. Section 3 forms
• CO extension Dlrtz fif Cody Archkem-
BDG
• Sidewalk Flooding Solution sketch from
BDG
• Punch list for the Mech&Common Stairs in the
South Bldg
i
• Nurses FACP plan for Paul to review
Next rnasiting will be held at:February 2,2006. Job meetings will be held on Thursdays at 9:00 am.
To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all Items
discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions;
otherwise,these minutes shall be considered accepted as wrigen.
Respectfully submitted:
DIETZ&COMPANY ARCHITECTS,INC.
Marc Sternick
January 26,2006
copies: emailed- Steve Firgau,DFA Consultants Rick Aquadro,Aquadro&Cerruti,General Contractors
Tom Kegelman,TCB Paul Stramese,TCB
Jeff Squire,Berkshire Desi n Group Abo Delaney,Mass Deve
Dino D'Angelo,Lindgren Sharples Mark Darnold Berkshire Design Group
Nicole Weiss,Lindgren P Sharples *Tony Patillo,Northampton Build ft Department
Bill Barry(Structural Engineer) Peter Lucas,Aquadro&Cerrud (thru Tino)
Dominic Ingegneri,TCB Jim'Moran,MJ Moran
Paul Babin,Lindgren&Sharples Melissa Leppones,TCB
Steve Rogers,Rogers Management,Inc. AnOrea Pichette,TCB
File Kelly Johnson,Affordable Housing Trust Fund
*sent by mail
vVDl44-tillage at hospiol hilMB-nlmrpwoestconctr__rrr�76 of 26e6.doc
Page 5 of 5
- --- -- - 10006
Aquadro&Cerruti,Inc 1/2512006 Page 1
Job: Village-0V111agp-0 Hos ital HlllWeek-Endin : 1 t 28..12006
Job#2451
List Of Contractors and Subs
;Total Man Power:
A uadro&Cerruti: Ave a Man Power
Super 1
Carpenters 11
Laborers 5
Masons.
Total - -
Work
1}ISouth Home: Int/Ext Doors 95%
Toilet Accessories 95%
Unit Doors 100%
Mason 95%
Punchlist 25%
2} Nurses Home: Window Installation 100%
Window Panni 100%
Install Elevator 95%
Floor Seal,Basement 95%
Int/Ext HM Frames 100%
Int/Ext Doors 85%
Toilet Accessories 15%
Toilet Vanities 85%
Unit Doors Wood 90%
Shelving 85%
Kitchen Case Work 90%
Bi-fold Doors 90%
Mason 90%
Addition: Exterior Trim 95%
Porch Trim/Soffit 95%
Addition: Brick 95%
Punchlist 0%
3}ISite Work: Kiosk 95%
Dumpater Enclosures 15%
Punchlist 0%
007
Aquadro&Cerruti,Inc 1/2Wt!2006 Page 2
M.L.Schmitt Electricians on Site.
1)ISouth Home: Electric Punchlist 1 0%
2)1 Nurses Home: Rough Electric: Basement 95%
1st 95%
2nd 95%
3rd 95%
Devices And Lights: Basement 30%
1st 90%
2nd 95%
3rd 95%
Punchlist 0%
3)ISite Lighting 100%
Punchlist 1 0%
Moran 12 Plumbers, 1 Control, 1 Sprinkler on site.
1)ISouth Home: M11 Radiation 95%
Insulation(Pipe) 95%
Punchlist 0%
2)Nurses Home: W ll Radiation 90%
Inslulation Pie 90%
Control 75%
Punchlist 0%
United Dry Wall WON 4 Tapers.
1}ISouth Home: 1punchlist 75%
2)lNurses Home: Rou h Frame Ceilings 100%
Shoetrock 100%
S etrock taping 95%
Punchlist 0%
Rivet Roofing
1)JSouth Home: Metal Roof 95%
[Qosk Metal Roof 95%
Punchlist 0%
2)lNurses Home: Roofing 95%
Gutter Down Spout 95%
Metal Roof 55%
Punchlist 0%
Q008
Aquadro&Cerruti,Inc 112512006 Page 3
Accufab Technicians on site.
1)IPunchlist 0%
Dietz Construction r Operators on site.
1) Rain Leader Both Buildings 95%
2) Sidewalks/Pre 95%
3) Site Loam 80%
4) Parking Lot Striping 0%
5)jPunchlist 0%
Superior Waterproofing
1) South Home: I Misc.Caulk: Doo 'ambs/sills,etc. 50%
Window Caulking Exterior 95%
Window Caulking Interior 100%
Punchlist 0%
2) Nurses Horne: Misc.Caulk: Door'ambslsills,etc. 10%
Mi .Caulk:Showers,countertops, etc. 50%
Window Caulking Exterior 95%
Window Caulking Interior 85%
Punchlist 0%
Coffe &Heady Parotin = -
1 ISouth Home: Exterior Dr Jambs/M+L 10%
Exterior Rails 12%
Kiosk 5%
Unit 102 Exterior 15%
Mech Rm/StoTge Rm 0%
Punchlist 5%
2)lNurses Home: Unit Painting 85%
Stairs t Corr. 20%
High Roof Eaves 90%
Exterior Dr Jambs/M+L 15%
Exterior Rails 0%
Mech Rm/Storage Rm 0%
Addition Exterior Paint 0%
Porch Exterior Paint 0%
Punchlist 0%
Q009
Aquadro&Cerruti,Inc 1/26/2006 Page 4
M.F.Higgins Floors
1)ISouth Home: I Stair Treads 1 100%
Punchlist 0%
2)1 Nurses Home: Stair Treads 0%
Carpel 60%
A artment:VCT/Vinyl 80%
Corrodor.VCT 1 Vin 10%
Vinyl Base 75%
Punchlist 0%
Saystate Elevator
1)lNurses Home: install Elevator 90%
Punchlist 0°10
Johnson Acoustics
1)INurses Home: Corridor Ceilings: Basement 60%
1st 60%
2nd 85%
3rd 85%