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17C-224 (14) -4- Name& Address Phone Fax Stan Russin, Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 01001 srussin rwhall.com Wes Gutowski, Fire Protection 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 01001 w ,utowski rwhall.com Wayne King,Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich, MA 01938 ocmul ee tiac.net Steve Rogers, Lending Inspector Rogers Management ro ersmana ement aol.com Mr. Anthony Patillo 413-587-1266 413-587-1264 Building Commissioner City of Northampton 212 Main St. Northampton, MA 01060 a atillo cit .northam ton.ma.us -3- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA DISTRIBUTION LIST Name& Address Phone Fax Joanne Campbell 413-586-5855 413-586-7521 Valley CDC 30 Market St. Northampton, MA 01060 'c valle cdc.com Valley CDC 413-586-5855 413-586-7521 30 Market St. Northampton, MA 01060 pm@valleycdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst, MA 01002 kford ford-illen.com Krista Benoit, Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects,Inc. 409 Main St. Amherst, MA 01002 kbenoit ford illen.com Paul Ugolini, Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. - P.O. Box 587 Granby, MAO 103 3 u olini westernbuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby, MA 01033 is ooner westernbuilders.com Sandy Lake, HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 0 100 1 slake rwhall.com Mark Gutowski, Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam, MA 01001 m utowski rwhall.com -2- Item# DESCRIPTION ACTION BY 32.2 A continuous 6"concrete pad will be installed for the dumpster and bike rack areas. WB 10/4: WB submitted CE#59 regarding dumpster pad,fence and bike rack. The fence slats should be black. 10/24: Concrete pad installed. Due to rain the asphalt has been delayed. The bike rack has been ordered. The expected delivery is 2-3 weeks. 11/1: As halt complete, dumpster fencing& bike rack still open. 32.8 VCDC will request shields be install on the streetlights on the east side of the building. VCDC 34.3 Kitchen countertop damaged in shipping. WB is investigating options for repair. WB 10/18: True 10/24: Countertop delivery expected mid week for unit 203. 11/1: Still open 11/15: Countertop damaged in delivery. WB will install damaged countertop for the time being. WB will replace the damaged countertop when a new replacement is delivered. 35.7 Outstanding change order items: WB a. local alarms at fire escape doors on 2nd&3rd floors b. new bathroom vent timers. c. Restocking charge for 3' bathroom light fixtures. d. Change of keying on basement egress door. 36.6 The CO inspection is scheduled for Wednesday at 1pm. WB 11/1: The residential units received their CO. The retail spaces received a temporary CO. The retail issues will be resolved today. The CO will be mailed to WB. WB will promptly fax a copy to VCDC for financers. 1 1/8: WB waiting for final CO. 11115: WB will stop by building inspectors office today to inquire. 37.3 North Maple St. parapet: an edge of the panel looks to be delaminating. WB to investigate and WB proceed to repair. 1 1/15: WB will reseal panel joints at parapet and storefront sign area with upgraded silicone. 38.3 WB will verify with Statewide that the mechanical punch list items are completed. WB NEW BUSINESS 39.1 Schedule: FYI a. painting ongoing b. punch list items being addressed 39.2 FGA will sent VCDC the SK pertaining to the location of the towel racks. FGA 39.3 WB will verify how the gutter heat tape will be turned on and if the final connection has been WB made. 39.4 WB will contact RW Hall & FGA when the punch list items have been completed for a final WB inspection. 39.5 Clarification: The basement stairs will be painted with a non-slip surface on treads. The walls FYI specified for painting in the change order only ertain to the new plywood section. 39.6 WB, FGA&VCDC reviewed the fire escape painting. Areas of rust and questions regarding FYI the use of primer were pointed out. ,�e X"Oz" Krista Benoit Email: Attached list w 0. _C r7 Ford Gillen yv Architects, Inc. 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting; MEETING #39 MEETING DATE: 11115105 PRESENT Pat McCarthy Valley CDC (VCDC) Krista Benoit Ford Gillen (FGA) Gerry Henderson, Todd Spooner Western Builders(WB) Bill Grady Robert Hall Engineers(RW Hall) Item 9 DESCRIPTION ACTION BY 29.2 VCDC would like FGA to confirm the use of a phone for the intercom unit and that there is not a panel intercom installed in each unit. WB/VCDC SEE PREVIOUS NOTES FOR MORE DETAIL 9/27: Stan Russin and Mike Hennessy were contacted to coordinate.Nothing has been resolved at this time. 10/4: WB submitted CE#60 and approved by VCDC. The existing system will be replaced with a new door entry system and intercom. There will be individual panels in each unit. A cable from the intercom panel will be brought to the phone room. One of the spare pairs of phone cable in ea. unit will be used connect to the intercom. This will leave a 2 phone lines in each unit. 10/11: T&M needs confirmation of number of wires to be installed to basement. VCDC okayed leaving ex(phone)system in place for future use. 10/24: It was verified at the meeting that the new intercom has been ordered and approved. 11/1: The wiring will be completed today. The panels will installed by Nov.I5th 11/8: The camera will be mounted today.New intercom arriving today. VCDC will need to call Ann Marie Dunn at Comcast 413-730-4549 to arrange for the module to be installed for the intercom camera. 11/15: Waiting for camera 29.6 Fire escape doors: FGA will clarify the current lockset with the keying being for maintenance only. WB FGA will also advise regarding alarm and source for operation. The alarm will have to be operated from a local source—possibly dump power from the lights in the area. 9/13: FGA will confirm that the keying for the fire escape doors on the 2"d and 3rd floors will be keyed for maintenance only. This change will be made in the field. We reviewed two options for the exit alarms at the fire escape doors: (l)a battery powered exit alarm,or(2)wire the exit alarm to a source in the laundry room using wire molding. The exit alarm must reset automatically. W13,RW Hall and FGA to research. 9/20: FGA submitted cut sheet to WB for pricing. 10/11: Still open. 11/1: T&M will price and proceed -4- Name&Address Phone Fax Stan Russin,Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 srussin rwhall.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 wgutowski@rwhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich, MA 01938 ocmul ee tiac.net Steve Rogers,Lending Inspector Rogers Management rogersmanaizement@aol.com Mr. Anthony Patillo 413-587-1266 413-587-1264 Building Commissioner City of Northampton 212 Main St. Northampton,MA 01060 a atillo ci .northam ton.ma.us -3- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: GO West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA DISTRIBUTION LIST Name& Address Phone Fax Joanne Campbell 413-586-5855 413-586-7521 Valley CDC 30 Market St. Northampton,MA 01060 'c valle cdc.com Valley CDC 413-586-5855 413-586-7521 30 Market St. Northampton,MA 01060 m valle cdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford ford illen.com Krista Benoit,Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects,Inc. 409 Main St. Amherst,MA 01002 kbenoit ford illen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. -P.O.Box 587 Granby,MA 01033 u olini westembuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby,MA 01033 is ooner westembuilders.com Sandy Lake, HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam, MA 01001 slake@rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 mgutowski@rwhall.com w -2- Item# DESCRIPTION ACTION BY 32.2 A continuous 6"concrete pad will be installed for the dumpster and bike rack areas. WB 1014: WB submitted CE#59 regarding dumpster pad,fence and bike rack.The fence slats should be black. 10/24: Concrete pad installed.Due to rain the asphalt has been delayed.The bike rack has been ordered. The expected delivery is 2-3 weeks. 11/1: Asphalt complete, dumpster fencing&bike rack still open. 32.8 VCDC will request shields be install on the streetlights on the east side of the building. VCDC 34.3 Kitchen countertop damaged in shipping. WB is investigating options for repair. WB 10/18: True 10/24: Countertop delivery expected mid week for unit 203. 11/1: Still open 35.7 Outstanding change order items: WB a. local alarms at fire escape doors on 2"d&3rd floors b. new bathroom vent timers. 36.6 The CO inspection is scheduled for Wednesday at 1pm. WB 11/1: The residential units received their CO. The retail spaces received a temporary CO. The retail issues will be resolved today. The CO will be mailed to WB. WB will promptly fax a copy to VCDC for fmancers. 11/8: WB waiting for final CO. 37.3 North Maple St. parapet: an edge of the panel looks to be delaminating. WB to investigate and WB proceed to repair. 11115: WB will reseal panel joints at parapet and storefront sign area with upgraded silicone. NEW BUSINESS 38.1 Schedule: FYI a. painting ongoing b. punch list items being addressed 38.2 FGA to veri fy that the storefront glass is installed to code. FGA 38.3 WB will verify with Statewide that the mechanical punch list items are completed. WB --- Next meeting: 9:00 a.m.,Tuesday,November 15, 2005. FYI . &M,/- Krista Benoit Email: Attached list r w 4 Ford Gillen Architects, Inc. 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice @fordgil len.com Kathleen E.Ford,AIA PROJECT: 2226 Go West PROJECT NO. 2226 William V.Gillen,AIA SUBJECT: Construction Meeting MEETING #38 MEETING DATE: 11/8/05 PRESENT Joanne Campbell Valley CDC (VCDC) Krista Benoit Ford Gillen(FGA) Gerry Henderson Western Builders(WB) Jim Tower T&M Electric Item# DESCRIPTION ACTION BY 29.2 VCDC would like FGA to confirm the use of a phone for the intercom unit and that there is not a panel intercom installed in each unit. WB/VCDC SEE PREVIOUS NOTES FOR MORE DETAIL 9/27: Stan Russin and Mike Hennessy were contacted to coordinate.Nothing has been resolved at this time. 10/4: WB submitted CE#60 and approved by VCDC.The existing system will be replaced with a new door entry system and intercom. There will be individual panels in each unit.A cable from the intercom panel will be brought to the phone room.One of the spare pairs of phone cable in ea.unit will be used connect to the intercom. This will leave a 2 phone lines in each unit. 10/11: T&M needs confirmation of number of wires to be installed to basement. VCDC okayed leaving ex(phone)system in place for future use. 10/24: It was verified at the meeting that the new intercom has been ordered and approved. 1 1/1: The wiring will be completed today. The panels will installed by Nov.I5th 11/8: The camera will be mounted today.New intercom arriving today. VCDC will need to call Ann Marie Dunn at Comcast 413-730-4549 to arrange for the module to be installed for the intercom camera. 29.6 Fire escape doors: FGA will clarify the current lockset with the keying being for maintenance only. WB FGA will also advise regarding alarm and source for operation. The alarm will have to be operated from a local source—possibly dump power from the lights in the area. 9/13: FGA will confirm that the keying for the fire escape doors on the 2nd and 3`d floors will be keyed for maintenance only. This change will be made in the field. We reviewed two options for the exit alarms at the fire escape doors: (1)a battery powered exit alarm,or(2)wire the exit alarm to a source in the laundry room using wire molding. The exit alarm must reset automatically. W13,RW Hall and FGA to research. 9/20:FGA submitted cut sheet to WB for pricing. 10/11: Still open. 11/1: T&M will price and proceed -2- Item# DESCRIPTION ACTION BY 32.2 A continuous 6"concrete pad will be installed for the dumpster and bike rack areas. WB 10/4: WB submitted CE#59 regarding dumpster pad,fence and bike rack.The fence slats should be black. 10/24:Concrete pad installed.Due to rain the asphalt has been delayed.The bike rack has been ordered. The expected delivery is 2-3 weeks. 11/1: As halt complete,dumpster fencing& bike rack still open. 32.8 VCDC will request shields be install on the streetlights on the east side of the building. VCDC 34.3 Kitchen countertop damaged in shipping. WB is investigating options for repair. WB 10/18: True 10/24:Countertop delivery expected mid week for unit 203. 11/1: Still open 34.4 The bathroom fixture over mirror to be 2' has been ordered. It was noted that inspection will be OK with T&M the overhead fanlight. Installation of the 2' fixture will become a punch list item. 10/24: Still open. 11/1: All will be installed today. 35.5 WB handed over building keys to VCDC. FYI 10/24:Not true.George has the Go West master keys. WB will give George the rest of the keys on Friday. 11/1: George has building keys.Jim & Gerry each have a master key. 35.7 Outstanding change order items: WB a. local alarms at fire escape doors on 2nd&3`d floors b. new bathroom vent timers. 36.2 The Energy Star timers for the bathroom vents are being changed to a timer with an internal setting WB/T&M mechanism;to minimize tenant access. WB to price. T&M will verify whether all the timers can be returned or only those that have not be installed.VCDC will verify whether all the units will need to have the bathroom timers installed for the Energy Star inspection. The Energy Star inspection will be Friday at 2pm. 11/1: The building passed the Energy Star inspection. The changing of the vent timers still open. 36.5 VCDC will call Frank Potts from Baystate Elevator(986-7000 ext. 37265)to discuss a service and VCDC maintenance contract. 11/1: George will coordinate with Baystate Elevator to discuss existing lyr. maintenance contract. 36.6 The CO inspection is scheduled for Wednesday at 1pm. WB 11/1: The residential units received their CO.The retail spaces received a temporary CO. The retail issues will be resolved today. The CO will be mailed to WB.WB will promptly fax a copy to VCDC for financers. NEW BUSINESS 37.1 Schedule: FYI a. painting ongoing b. fire escape platform being install today, stairs to follow. c. punch list items being addressed 37.2 RW Hall Bill& Stan will do their punch lists this week. FGA requested to be copied. RW Hall 37.3 North Maple St.parapet: an edge of the panel looks to be delaminating. WB to investigate and WB proceed to repair. 37.4 WB handed out pencil requisition#9 for review.It was agreed that CO#4 will be part of FYI Requisition#10 in exchange for billing 100%. The retaina a was reduced 5%. --- Next meeting: 9:00 a.m., Tuesday,November 8,2005. Nov. 15, 2005 will be the last job FYI meeting. 1��sC1 Krista Benoit Email: Attached list Ford Gillen Architects, Inc. "! 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaofflce@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT:_Construction Meeting_ MEETING #37 MEETING DATE: 1111105 PRESENT Pat McCarthy Valley CDC (VCDC) Krista Benoit,Kathy Ford Ford Gillen(FGA) Todd Spooner,Gerry Henderson Western Builders (WB) Bill Grady Robert Hall Engineers(RW Hall) Jim Tower T&M Electric Item# DESCRIPTION ACTION BY 11.4 WB will repair the stair at the east side entrance, as required. WB 10/4: Stair repaired,the handrail needs to be installed and stair&handrail need to be painted. CE#58. 10/11: In process. 29.2 VCDC would like FGA to confirm the use of a phone for the intercom unit and that there is not a panel WB intercom installed in each unit. SEE PREVIOUS NOTES FOR MORE DETAIL 9/27: Stan Russin and Mike Hennessy were contacted to coordinate.Nothing has been resolved at this time. 10/4: WB submitted CE#60 and approved by VCDC.The existing system will be replaced with a new door entry system and intercom.There will be individual panels in each unit.A cable from the intercom panel will be brought to the phone room.One of the spare pairs of phone cable in ea.unit will be used connect to the intercom. This will leave a 2 phone lines in each unit. 10/11: T&M needs confirmation of number of wires to be installed to basement. VCDC okayed leaving ex(phone)system in place for future use. 10/24: It was verified at the meeting that the new intercom has been ordered and approved. 11/1:The wiring will be completed today.The panels will installed by Nov.15th 29.6 Fire escape doors: FGA will clarify the current lockset with the keying being for maintenance only. WB FGA will also advise regarding alarm and source for operation. The alarm will have to be operated from a local source—possibly dump power from the lights in the area. 9/13: FGA will confirm that the keying for the fire escape doors on the 2nd and 3`d floors will be keyed for maintenance only. This change will be made in the field. We reviewed two options for the exit alarms at the fire escape doors: (1)a battery powered exit alarm,or(2)wire the exit alarm to a source in the laundry room using wire molding. The exit alarm must reset automatically. WB,RW Hall and FGA to research. 9/20:FGA submitted cut sheet to WB for pricing. 10/11: Still open. 11/1:T&M will price and proceed -3- Item# DESCRIPTION ACTION BY 36.3 The thermostat for the cabinet unit heaters wasn't included with the original order per shop WB dwg. The thermostat has since been ordered. There is a question as to whether it has been installed. 36.4 RW Hall will submit their affidavit of substantial completion when the boiler is operating. Bill RW HALL will come by Wednesday before CO inspection to check on the status of plumbing and HVAC. 36.5 VCDC will call Frank Potts from Baystate Elevator(986-7000 ext. 37265)to discuss a service VCDC and maintenance contract. 36.6 The CO inspection is scheduled for Wednesday at 1 pm. FYI --- Next meeting: 9:00 a.m., Tuesday,November 1, 2005. FYI z ,,/— Krista Benoit 2226\Mtg.35 Email: Attached list -2- Item# DESCRIPTION ACTION BY 29.6 Fire escape doors: FGA will clarify the current lockset with the keying being for maintenance only. WB FGA will also advise regarding alarm and source for operation. The alarm will have to be operated from a local source—possibly dump power from the lights in the area. 9/13: FGA will confirm that the keying for the fire escape doors on the 2nd and 3`d floors will be keyed for maintenance only. This change will be made in the field. We reviewed two options for the exit alarms at the fire escape doors: (1)a battery powered exit alarm,or(2)wire the exit alarm to a source in the laundry room using wire molding. The exit alarm must reset automatically. WB,RW Hall and FGA to research. 9/20:FGA submitted cut sheet to WB for pricing. 10/11: Still open. 30.2 FGA will research FRP panel to replace the existing FRP in unit bathrooms. WB 10/4: WB ordered smooth FRP in white; to be delivered Thursday. 10/11: Still open. 10:24: WB will coordinate with VCDC to have the rooms being occupied for Nov.1 done. 32.2 A continuous 6"concrete pad will be installed for the dumpster and bike rack areas. WB 10/4: WB submitted CE#59 regarding dumpster pad, fence and bike rack. The fence slats should be black. 10/11: Still open. 10/24: Concrete pad installed. Due to rain the asphalt has been delayed. The bike race has been ordered. The expected delivery is 2-3 weeks. 32.8 VCDC will request shields be install on the streetlights on the east side of the building. VCDC 34.3 Kitchen countertop damaged in shipping. WB is investigating options for repair. WB 10/18: True 10/24: Countertop delivery expected mid week for unit 203. 34.4 The bathroom fixture over mirror to be 2' has been ordered. It was noted that inspection will FYI be OK with the overhead fanlight. Installation of the 2' fixture will become a punch list item. 10/24: Still open. 35.4 WB will coordinate a meeting with all subs,VCDC and Go West Property Management to WBNCDC review all mechanicals and maintenance issues. WB would like to have a pre-meeting walk- thru with George as to address potential concerns. 10/24: WB subs will meet with George on Friday: Sam–electric; 9am–sprinkler; 9:30am–plumbing& HVAC; 2 m-elevator 35.5 WB handed over building keys to VCDC. FYI 10/24:Not true.George has the Go West master keys. WB will give George the rest of the keys on Friday. 35.7 Outstanding change order items: WB a. local alarms at fire escape doors on 2nd&3`d floors b. WB will measure conc. used at sidewalk. c. New bathroom vent timers. NEW BUSINESS 36.1 Schedule: FYI a. cleaning will begin this week b. sanding&refinishing retail floors this week c, painting ongoing 36.2 The Energy Star timers for the bathroom vents are being changed to a timer with an internal WB/T&M/ setting mechanism; to minimize tenant access. WB to price. T&M will verify whether all the VCDC timers can be returned or only those that have not be installed. VCDC will verify whether all the units will need to have the bathroom timers installed for the Energy Star inspection. The Energy Star inspection will be Friday at 2 m. X76 Z� Ford f Gillen d r T Architects, Inc. ----- 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice @fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 T TR T f T. Cons- c- .0 T T(` 1l S L E,.,. , o.�s�.uct,on Mecting MEL I1�.3 ft 36 MEETING DATE: 10/24/05 PRESENT Pat McCarthy Valley CDC (VCDC) Krista Benoit Ford Gillen(FGA) Todd Spooner,Gerry Henderson Western Builders(WB) Bill Grady Robert Hall Engineers(RW Hall) Jim Tower T&M Electric Item# DESCRIPTION ACTION BY 11.4 WB will repair the stair at the east side entrance, as required. WB 10/4: Stair repaired,the handrail needs to be installed and stair&handrail need to be painted. CE#58. 10/11: In process. 20.8 P.McCarthy will need 3 months notice of the project closing. WB will do a schedule and get back to FGA/WB VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 8/9: The finish date has been moved to 11/1/05. WB to send VCDC a schedule. 8/23: WB submitted updated schedule at this meeting. 9/20:The move in date is 1111105. WB planned finish date is mid October. 10/4: WB hoping for CO Oct. 14. WB would like punch list completed by Oct. 141h also. 10/11: FGA will work with WB to begin final punch list by 10/18/05. 10/24: FGA will work on preliminary punch list for 2°d fl.and final punch list for Yd fl. today. 29.2 VCDC would like FGA to confirm the use of a phone for the intercom unit and that there is not a panel WB intercom installed in each unit. SEE PREVIOUS NOTES FOR MORE DETAIL 9/27: Stan Russin and Mike Hennessy were contacted to coordinate.Nothing has been resolved at this time. 10/4: WB submitted CE#60 and approved by VCDC.The existing system will be replaced with a new door entry system and intercom. There will be individual panels in each unit.A cable from the intercom panel will be brought to the phone room.One of the spare pairs of phone cable in ea.unit will be used connect to the intercom.This will leave a 2 phone lines in each unit. 10/11: T&M needs confirmation of number of wires to be installed to basement. VCDC okayed leaving ex(phone)system in place for future use. 10/24: It was verified at the meeting that the new intercom has been ordered and approved. -4- Name&Address Phone Fax Stan Russin,Electrical 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 srussin@rwhall.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 wgutowski@nyhall.com Wayne King,Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmul ee tiac.net Steve Rogers,Lending Inspector Rogers Management ro ersmana ement aol.com Mr.Anthony Patillo 413-587-1266 413-587-1264 Building Commissioner City of Northampton 212 Main St. Northampton,MA 01060 qpatillo@city.northpmpLon.ma.us -3- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA DISTRIBUTION LIST Name&Address Phone Fax Joanne Campbell 413-586-5855 413-586-7521 Valley CDC 30 Market St. Northampton,MA 01060 ic@v—alleycdc.com Valley CDC 413-586-5855 413-586-7521 30 Market St. Northampton,MA 01060 pm@valleycdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford@fordizillen.com Krista Benoit,Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects,Inc. 409 Main St. Amherst,MA 01002 kbenoit ford illen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St.-P.O.Box 587 Granby,MA 01033 u olini westernbuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby,MA 01033 is ooner westernbuilders.com Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 slake rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 m utowski rwhall.com -2- Item# DESCRIPTION ACTION BY 29.6 We reviewed two options for the exit alarms at the fire escape doors: Cont'd (1)a battery powered exit alarm,or(2)wire the exit alarm to a source in the laundry room using wire molding. The exit alarm must reset automatically. WB,RW Hall and FGA to research. 9/20:FGA submitted cut sheet to WB for pricing. 10/11: Still open. 30.2 FGA will research FRP panel to replace the existing FRP in unit bathrooms. WB 10/4: WB ordered smooth FRP in white;to be delivered Thursday. 10/11: Still open. 32.2 A continuous 6"concrete pad will be installed for the dumpster and bike rack areas. WB 10/4: WB submitted CE#59 regarding dumpster pad, fence and bike rack. The fence slats should be black. 10/11: Still open. 32.3 The gas meters will be labeled 1 North Main, Suite 1, Suite 2 FYI 10/11: Still open. 32.8 VCDC will request shields be install on the street lights on the east side of the building. VCDC 34.1 A list of outstanding items from the fire department inspection was reviewed. See attached for N.E. Fire& items that are still outstanding. Security 10/18:Waiting on laminated maps for lobby. 34.3 Kitchen countertop damaged in shipping. WB is investigating options for repair. WB 10/18: True 34.4 The bathroom fixture over mirror to be 2' has been ordered. It was noted that inspection will FYI be OK with the overhead fan light. Installation of the 2' fixture will become a punch list item. 34.6 Si na e for retail/lobby doors to be coordinated by VCDC. VCDC NEW BUSINESS 35.1 Schedule: FYI a. cleaning will begin next week b. electricial and gas inspections this week c. elevator inspection complete d. plumbing inspection & installation of gas meters next week e. sanding&refinishing retail floors this week 35.2 Verify that the bike rack is rated for exterior use. FGA/WB 35.3 A storeroom lockset(exterior locked, interior unlocked)will be used in the new basement FYI e ess door. 35.4 WB will coordinate a meeting with all subs,VCDC and Go West Property Management to WB review all mechanicals and maintenance issues. WB would like to have a pre-meeting walk- thru with George as to address potential concerns. 35.5 WB handed over building keys to VCDC. FYI 35.6 WB submitted(3)Material and test certificates for above ground piping and(3)Fire Sprinkler FYI O&M to FGA. FGA signed over the above materials to RW Hall for review. 35.7 Outstanding change order items: WB a. sprinklers drops in retail bathrooms b. local alarms at fire escape doors on 2nd&3`d floors c. the extended venting&wall at north wall d. WB will measure conc. used at sidewalk. --- Next meeting: 9:00 a.m., Tuesday, October 25,2005. FYI Krista Benoit 2226\Mtg.35 w Fordti Gillen OCT 2 r Architects, Inc. R"r 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice @fordgi l len.com Kathleen E.Ford,AIA PROJECT: 2226 Go West PROJECT NO. 2226 William V.Gillen,AIA SUBJECT: Construction Meeting MEETING 435 MEETING DATE: 10/11/05 PRESENT Pat McCarthy Valley CDC (VCDC) Kathy Ford. Krista Benoit Ford Gillen(FGA) Todd Spooner,Gerry Henderson Western Builders(WB) Bill Grady Robert Hall Engineers (RW Hall) Jim Tower T&M Electric Item# DESCRIPTION ACTION BY 11.4 WB will repair the stair at the east side entrance, as required. WB 10/4: Stair repaired, the handrail needs to be installed and stair&handrail need to be painted. CE#58. 10/11: In process. 20.8 P.McCarthy will need 3 months notice of the project closing. WB will do a schedule and get back to FGA/WB VCDC. 7/8: We are expecting a mid October fmish date. WB to send VCDC a schedule. 8/9: The finish date has been moved to 1111105. WB to send VCDC a schedule. 8/23: WB submitted updated schedule at this meeting. 9/20:The move in date is 1111105. WB planned finish date is mid October. 10/4:WB hoping for CO Oct. 14. WB would like punch list completed by Oct. 14d`also. 10/11: FGA will work with WB to begin final punch list by 10/18/05. 29.2 VCDC would like FGA to confirm the use of a phone for the intercom unit and that there is not a panel WB intercom installed in each unit. SEE PREVIOUS NOTES FOR MORE DETAIL 9/27: Stan Russin and Mike Hennessy were contacted to coordinate.Nothing has been resolved at this time. 10/4: WB submitted CE#60 and approved by VCDC.The existing system will be replaced with a new door entry system and intercom. There will be individual panels in each unit.A cable from the intercom panel will be brought to the phone room.One of the spare pairs of phone cable in ea.unit will be used connect to the intercom.This will leave a 2 phone lines in each unit. 10/11: T&M needs confirmation of number of wires to be installed to basement. VCDC okayed leaving ex hones stem in place for future use. 29.6 Fire escape doors: FGA will clarify the current lockset with the keying being for maintenance only. WB FGA will also advise regarding alarm and source for operation. The alarm will have to be operated from a local source—possibly dump power from the lights in the area. 9/13: FGA will confirm that the keying for the fire escape doors on the 2nd and 3`d floors will be keyed for maintenance only. This change will be made in the field. -5- Name&Address Phone Fax Stan Russin,Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 srussina.rwha ll.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 wgutowski@rwhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmul ee tiac.net Steve Rogers,Lending Inspector Rogers Management ro ersmana ement aol.com Mr.Anthony Patillo 413-587-1266 413-587-1264 Building Commissioner City of Northampton 212 Main St. Northampton,MA 01060 Uatillo@cjV.northami2ton.ma.us -4- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB# 2226 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA DISTRIBUTION LIST Name&Address Phone Fax Joanne Campbell 413-586-5855 413-586-7521 Valley CDC 30 Market St. Northampton,MA 01060 'c valle cdc.com Valley CDC 413-586-5855 413-586-7521 30 Market St. Northampton,MA 01060 m valle cdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford ford illen.com Krista Benoit,Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects,Inc. 409 Main St. Amherst,MA 01002 kbenoit@fordgillen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St.-P.O.Box 587 Granby,MA 01033 pugolini@westembuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby,MA 01033 tspooner@westembuilders.com Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 slake@rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 m utowski rwhall.com -3- Item 34.1 A list of outstanding items from the fire department inspection was reviewed. Still outstanding: Action By: 1. Site received a 30 day approval for the overall system. Chief Nichols signed off on building permit on site. 2. Deliver to Chief Nichols: a. UL Certificate: Donald Mercure,N.E.Fire&Security b. Record of completion: Donald Mercure,N.E.Fire&Security c. 100%test letter: Donald Mercure,N.E. Fire&Security 3. Deliver to site: a. Laminated maps for lobby(for each floor): FGA with N.E.Fire& Security b. Elevator labels: Baystate Elevator(clarify w/Duane;Jim will ask) c. Duct labeling: Statewide Mechanical(remote switch for furnaces for retail 1 &2 d. Signage for both fire panels: Donald Mercure,N.E. Fire&Security 4. Corrections: a. Reverse flow switch in basement: Conrad,M.J.Moran b. Install V drain/test valve in basement: Conrad,M.J.Moran 5. Chief Nichols did not test all the apartments; still needs to do some localized testing: Chief Nichols 6. Chief Nichols also needs to conduct an elevator test when it's up and running: Chief Nichols 7. Jim Tower will coordinate formal inspection for all items: Jim Tower w -2- 29.2 10/11: T&M needs confirmation of number of wires to be installed to basement. VCDC Cont'd okayed leaving ex(phone)system in place for future use. 29.6 Fire escape doors: FGA will clarify the current lockset with the keying being for maintenance only. WB FGA will also advise regarding alarm and source for operation. The alarm will have to be operated from a local source—possibly dump power from the lights in the area. 9/13: FGA will confirm that the keying for the fire escape doors on the 2nd and 3`d floors will be keyed for maintenance only. This change will be made in the field. We reviewed two options for the exit alarms at the fire escape doors: (1)a battery powered exit alarm,or(2)wire the exit alarm to a source in the laundry room using wire molding. The exit alarm must reset automatically. WB, RW Hall and FGA to research. 9/20: FGA submitted cut sheet to WB for pricing. 10/11: Still open. 30.2 FGA will research FRP panel to replace the existing FRP in unit bathrooms. WB 10/4: WB ordered smooth FRP in white; to be delivered Thursday. 10/11: Still open. 31.2 VCDC requested a specification for the exterior lighting for retail signs. FGA 10/4: Sign lights by B-K Lighting style: Sign Star Style `E' with incandescent bulbs were selected after reviewing with T&M. It was decided not to light the Go West building sign,only the retail signs will be lit with specified lighting. FGA to fax cut sheet to VCDC. 10/11: FGA to submitspecs to VCDC for future installation by tenants. 32.2 A continuous 6"concrete pad will be installed for the dumpster and bike rack areas. WB 10/4: WB submitted CE#59 regarding dumpster pad, fence and bike rack. The fence slats should be black. 10/11: Still open. 32.3 The gas meters will be labeled 1 North Main, Suite 1, Suite 2 FYI 10/11: Still open. 32.5 WB received payment from the last requisition. VCDC needs the lien waivers from WB for the WB next requisition. 10/4: FGA will check to see if they have kept any lien waivers. If so send off to VCDC. VCDC will send WB payment for August's requisition today. WB requested that the retainage be brought down to 5%. VCDC can't do this until `substantial completion' is demonstrated with the CO to their lenders. 32.8 VCDC will request shields be install on the street lights on the east side of the building. VCDC NEW BUSINESS 34.1 A list of outstanding items from the fire department inspection was reviewed. See attached for FYI items that are still outstanding. 34.2 Sprinkler heads will be installed in retail bathroom ceilings as required. FYI 34.3 Kitchen countertop damaged in shipping. WB is investigating options for repair. WB 34.4 The bathroom fixture over mirror to be 2' has been ordered. It was noted that inspection will FYI be OK with the overhead fan light. Installation of the 2' fixture will become a punch list item. 34.5 FGA signed Pay Requisition No. 8 and gave four copies to VCDC(with minority figures)and FYI one copy to WB. 34.6 Signage for retail/lobby doors to be coordinated by VCDC. VCDC --- Next meeting: 9:00 a.m., Tuesday, October 18,2005. 1 FYI Kathleen Ford RJ;2226\Mtg.34 Email: Attached list w Ford Gillen r - Architects, Inc. E C r"T �: � � 409 Main Street 1 Amherst,MA 01002 k Tel 413-253-2528 Fax 413-256-1553 fgaoffice @fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #34 MEETING DATE: 10111105 PRESENT Joanne Campbell Valley CDC (VCDC) Kathy Ford Ford Gillen(FGA) Todd Spooner, Gerry Henderson Western Builders(WB) Bill Grady Robert Hall Engineers(RW Hall) Jim Tower T&M Electric Item# DESCRIPTION ACTION BY 11.4 WB will repair the stair at the east side entrance, as required. WB 10/4: Stair repaired,the handrail needs to be installed and stair&handrail need to be painted. CE#58. 10/11: In process. 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off or not with WB a handrail on both sides of the stair. 8/2: The open edge of the stair will be finished with a full height 2x4 wood framed wall with 5/8" painted plywood both sides,with a wall mounted"basement"style wood handrail on metal brackets. 8/23: WB is going to wait for the basements to be poured before building the wall. 9/27:Basement being poured Friday. Wall will go up on Monday/Tuesday 10/4: Wall will installed end of week. CE461 10/11: Still outstanding. 20.8 P.McCarthy will need 3 months notice of the project closing. WB will do a schedule and get back to FGA/WB VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 8/9: The fmish date has been moved to 1111105. WB to send VCDC a schedule. 8/23: WB submitted updated schedule at this meeting. 9/20:The move in date is 11/1/05. WB planned finish date is mid October. 10/4: WB hoping for CO Oct. 14.WB would like punch list completed by Oct. 141'also. 10/11: FGA will work with WB to begin final punch list by 10/18/05. 29.2 VCDC would like FGA to confirm the use of a phone for the intercom unit and that there is not a panel WB intercom installed in each unit. SEE PREVIOUS NOTES FOR MORE DETAIL 9/27: Stan Russin and Mike Hennessy were contacted to coordinate.Nothing has been resolved at this time. 10/4: WB submitted CE#60 and approved by VCDC. The existing system will be replaced with a new door entry system and intercom.There will be individual panels in each unit. A cable from the intercom panel will be brought to the phone room.One of the spare pairs of phone cable in ea. unit will be used connect to the intercom.This will leave a 2 phone lines in each unit. -5- Name&Address Phone Fax Stan Russin,Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 srussin rwhall.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 wgutowski@rwhall.com Wayne King,Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmul ee tiac.net Steve Rogers,Lending Inspector Rogers Management rogersmanagement@aol.com Mr.Anthony Patillo 413-587-1266 413-587-1264 Building Commissioner City of Northampton 212 Main St. Northampton,MA 01060 apatillo@city.northampton.ma.us -4- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA DISTRIBUTION LIST Name&Address Phone Fax Joanne Campbell 413-586-5855 413-586-7521 Valley CDC 30 Market St. Northampton,MA 01060 'c valle cdc.com Valley CDC 413-586-5855 413-586-7521 30 Market St. Northampton,MA 01060 m valle cdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford@fordgillen.com Krista Benoit,Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects, Inc. 409 Main St. Amherst,MA 01002 kbenoit@fordgiLlen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. -P.O. Box 587 Granby,MA 01033 pugolini@westembuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby,MA 01033 tspooner@westembuilders.com Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 slake_@rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 mgutowski@rwhall.com -3- Item 34.1 A list of outstanding items from the fire department inspection was reviewed. Still outstanding: Action By: 1. Site received a 30 day approval for the overall system. Chief Nichols signed off on building permit on site. 2. Deliver to Chief Nichols: a. UL Certificate: Donald Mercure,N.E.Fire&Security b. Record of completion: Donald Mercure,N.E. Fire&Security c. 100%test letter: Donald Mercure,N.E. Fire&Security 3. Deliver to site: a. Laminated maps for lobby(for each floor): FGA with N.E.Fire&Security b. Elevator labels: Baystate Elevator(clarify w/Duane;Jim will ask) c. Duct labeling: Statewide Mechanical(remote switch for furnaces for retail 1 &2 d. Si na a for both fire panels: Donald Mercure,N.E.Fire& Security 4. Corrections: a. Reverse flow switch in basement: Conrad,M.J.Moran b. Install P drain/test valve in basement: Conrad,M.J.Moran 5. Chief Nichols did not test all the apartments; still needs to do some localized testing: Chief Nichols 6. Chief Nichols also needs to conduct an elevator test when it's up and running: Chief Nichols 7. Jim Tower will coordinate formal inspection for all items: Jim Tower A -2- 29.2 10/11: T&M needs confirmation of number of wires to be installed to basement. VCDC Cont'd okayed leaving ex(phone) system in place for future use. 29.6 Fire escape doors: FGA will clarify the current lockset with the keying being for maintenance only. WB FGA will also advise regarding alarm and source for operation. The alarm will have to be operated from a local source—possibly dump power from the lights in the area. 9/13: FGA will confirm that the keying for the fire escape doors on the 2°d and 3rd floors will be keyed for maintenance only. This change will be made in the field. We reviewed two options for the exit alarms at the fire escape doors: (1)a battery powered exit alarm,or(2)wire the exit alarm to a source in the laundry room using wire molding. The exit alarm must reset automatically. WB,RW Hall and FGA to research. 9/20: FGA submitted cut sheet to WB for pricing. 10/11: Still open. 30.2 FGA will research FRP panel to replace the existing FRP in unit bathrooms. WB 10/4: WB ordered smooth FRP in white;to be delivered Thursday. 10/11: Still open. 31.2 VCDC requested a specification for the exterior lighting for retail signs. FGA 10/4: Sign lights by B-K Lighting style: Sign Star Style `E' with incandescent bulbs were selected after reviewing with T&M. It was decided not to light the Go West building sign,only the retail signs will be lit with specified lighting.FGA to fax cut sheet to VCDC. 10/11: FGA to submitspecs to VCDC for future installation by tenants. 32.2 A continuous 6"concrete pad will be installed for the dumpster and bike rack areas. WB 10/4: WB submitted CE#59 regarding dumpster pad, fence and bike rack. The fence slats should be black. 10/11: Still open. 32.3 The gas meters will be labeled 1 North Main, Suite 1, Suite 2 FYI 10/11: Still open. 32.5 WB received payment from the last requisition. VCDC needs the lien waivers from WB for the WB next requisition. 10/4: FGA will check to see if they have kept any lien waivers. If so send off to VCDC. VCDC will send WB payment for August's requisition today. WB requested that the retainage be brought down to 5%. VCDC can't do this until `substantial completion' is demonstrated with the CO to their lenders. 32.8 VCDC will request shields be install on the street lights on the east side of the building. VCDC NEW BUSINESS 34.1 A list of outstanding items from the fire department inspection was reviewed. See attached for FYI items that are still outstanding. 34.2 Sprinkler heads will be installed in retail bathroom ceilings as required. FYI 34.3 1 Kitchen countertop damaged in shipping. WB is investigating options for repair. WB 34.4 The bathroom fixture over mirror to be 2' has been ordered. It was noted that inspection will FYI be OK with the overhead fan light. Installation of the 2' fixture will become a punch list item. 34.5 FGA signed Pay Requisition No. 8 and gave four copies to VCDC (with minority figures)and FYI one copy to WB. 34.6 Si na e for retail/lobby doors to be coordinated by VCDC. VCDC --- I Next meeting: 9:00 a.m., Tuesday, October 18, 2005. 1 FYI V&Tte-T Kathleen Ford RJ;2226\Mtg.34 Email: Attached list Ford Gillen Architects, Inc. 409 Main Street Amherst,MA 01002 Tel 413-253-2528 ( j i Fax 413-256-1553 fgaoffice @fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #34 MEETING DATE: 10111105 PRESENT Joanne Campbell Valley CDC (VCDC) Kathy Ford Ford Gillen(FGA) Todd Spooner, Gerry Henderson Western Builders(WB) Bill Grady Robert Hall Engineers(RW Hall) Jim Tower T&M Electric Item# DESCRIPTION ACTION BY 11.4 WB will repair the stair at the east side entrance, as required. WB 10/4: Stair repaired,the handrail needs to be installed and stair&handrail need to be painted. CE#58. 10/11: In process. 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off or not with WB a handrail on both sides of the stair. 8/2: The open edge of the stair will be finished with a full height 2x4 wood framed wall with 5/8" painted plywood both sides,with a wall mounted"basement'style wood handrail on metal brackets. 8/23: WB is going to wait for the basements to be poured before building the wall. 9/27: Basement being poured Friday. Wall will go up on Monday/Tuesday 10/4: Wall will installed end of week.CE#61 10/11: Still outstanding. 20.8 P.McCarthy will need 3 months notice of the project closing. WB will do a schedule and get back to FGA/WB VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 8/9: The finish date has been moved to 1111105. WB to send VCDC a schedule. 8/23: WB submitted updated schedule at this meeting. 9/20: The move in date is 1111105. WB planned finish date is mid October. 10/4: WB hoping for CO Oct. 14. WB would like punch list completed by Oct. 14,'also. 10/11: FGA will work with WB to begin final punch list by 10/18/05. 29.2 VCDC would like FGA to confirm the use of a phone for the intercom unit and that there is not a panel WB intercom installed in each unit. SEE PREVIOUS NOTES FOR MORE DETAIL 9/27: Stan Russin and Mike Hennessy were contacted to coordinate.Nothing has been resolved at this time. 10/4: WB submitted CE#60 and approved by VCDC.The existing system will be replaced with a new door entry system and intercom.There will be individual panels in each unit. A cable from the intercom panel will be brought to the phone room. One of the spare pairs of phone cable in ea. unit will be used connect to the intercom. This will leave a 2 phone lines in each unit. low � -3- Item# DESCRIPTION ACTION BY 31.2 VCDC requested a specification for the exterior lighting for retail signs. FYI 10/4: Sign lights by B-K Lighting style: Sign Star Style `E' with incandescent bulbs were selected after reviewing with T&M. It was decided not to light the Go West building sign, only the retail signs will be lit with specified lighting.FGA to fax cut sheet to VCDC. 32.2 A continuous 6"concrete pad will be installed for the dumpster and bike rack areas. FYI 10/4: WB submitted CE#59 regarding dumpster pad,fence and bike rack.The fence slats should be black. 32.3 The gas meters will be labeled 1 North Main, Suite 1, Suite 2 FYI 32.4 Gas meter installation: There is some confusion regarding the process to follow to get the gas FYI meters installed. VCDC will email their Bay State Gas contact(Vic DiAngelo) information to WB to clarify. RW Hall will advise on the usual process. 10/4: Bay State gas requires that Statewide completes the piping out to meter location and get permit.At that time Bay State Gas will install gas meters and manifold. Statewide will then tie into gas meters. 32.5 WB received payment from the last requisition.VCDC needs the lien waivers from WB for the WB next requisition. 10/4: FGA will check to see if they have kept any lien waivers.If so send off to VCDC. VCDC will send WB payment for August's requisition today. WB requested that the retainage be brought down to 5%.VCDC can't do this until `substantial completion' is demonstrated with the CO to their lenders. 32.8 VCDC will request shields be install on the street lights on the east side of the building. VCDC NEW BUSINESS 33.1 Schedule: FYI 1.All floor scheduled to be done by Oct. 14'' 2. Fire inspection shooting for Friday Oct. 7h 3. WB continue installation of finishes 4. Painters continuing work 5. Sprinkler system finished, water ins stem w/o pressure 33.2 VCDC needs to supply a contact list for the Knox Box before Friday. VCDC 33.3 The Fire Alarm inspection is set for Friday October 7`h at 9am. FYI --- Next meeting: 9:00 a.m., Tuesday, October 11,2005. FYI Krista Benoit RJ;2226\Mtg.33 Email: Attached list s 4. -2- Item# DESCRIPTION ACTION BY 22.4 WB asked about the amount of sidewalk to be replaced. We will wait to see the extent of sidewalk WB needing replacement. 9/20: Ready for review sidewalk next week. 9/27: We will review the sidewalk area again when the HC ramp is complete. It was agreed that WB will replace any squares broken from trenching and the retail HC ramp and stairs. 10/4: The concrete squares around the entry ramp have been poured. Squares at the curb and at the trenched areas have been removed.They will be poured this week. Pioneer carried 500 s.f. of concrete for the job.WB will review the amount of concrete used when the concrete work is completed. 22.5 P. McCarthy is going to call the DPW regarding the gathering of water in the street in front of the retail VCDC spaces. 7/26: P. McCarthy is awaiting a return call from either Ned Huntley or Tom Smith. 8/2: Will call again late September. 8/23: The DPW needs to survey the sidewalk and street area,then schedule the work. 23.3 S. Rogers visited the site yesterday. He was concerned about security. It was agreed that WB WB will lock all windows on the second and third floors on a daily basis. 25.5 )VCDC does not want to go with the Northampton Fire Dept. dialer. FGA to verify make and model in VCDC the specs. SEE PREVIOUS NOTES FOR MORE DETAIL. 9/20:VCDC has decided to use New England Fire&Security as their fire alarm monitoring company. Mike Hennessy will drop off a copy of the contract and a call list. VCDC and RW Halls office shall be notified of the date and time of the fire alarm inspection. 9/27: Clarification: VCDC will contact Mike Hennessy to get a copy of the fire alarm monitoring contract and give Mike a call list. 29.2 VCDC would like FGA to confirm the use of a phone for the intercom unit and that there is WB not a panel intercom installed in each unit. SEE PREVIOUS NOTES FOR MORE DETAIL 9/27: Stan Russin and Mike Hennessy were contacted to coordinate.Nothing has been resolved at this time. 10/4: WB submitted CE#60 and approved by VCDC.The existing system will be replaced with a new door entry system and intercom. There will be individual panels in each unit. A cable from the intercom panel will be brought to the phone room. One of the spare pairs of phone cable in ea. unit will be used connect to the intercom. This will leave a 2 hone lines in each unit. 29.6 Fire escape doors: FGA will clarify the current lockset with the keying being for maintenance only. WB FGA will also advise regarding alarm and source for operation. The alarm will have to be operated from a local source—possibly dump power from the lights in the area. 9/13: FGA will confirm that the keying for the fire escape doors on the 2nd and 3`d floors will be keyed for maintenance only. This change will be made in the field. We reviewed two options for the exit alarms at the fire escape doors: (1)a battery powered exit alarm,or(2)wire the exit alarm to a source in the laundry room using wire molding. The exit alarm must reset automatically. WB,RW Hall and FGA to research. 9/20: FGA submitted cut sheet to WB for pricing. 30.2 FGA will research FRP panel to replace the existing FRP in unit bathrooms. WB 10/4: WB ordered smooth FRP in white; to be delivered Thursday. 30.3 VCDC would like to have an Open House on 10/27/05. The Open House is pending on FYI obtaining the CO. 9/27: VCDC is moving the Open House date to sometime in November. Ford Gillen Architects, Inc. 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #33 MEETING DATE: 10/4/05 PRESENT Pat McCarthy, Joanne Campbell Valley CDC (VCDC) Krista Benoit Ford Gillen (FGA) Todd Spooner, Gerry Henderson Western Builders (WB) Bill Grady Robert Hall Engineers(RW Hall) Jim Tower T&M Electric Item# DESCRIPTION ACTION BY 11.4 WB will repair the stair at the east side entrance, as required. WB 10/4: Stair repaired,the handrail needs to be installed and stair& handrail need to be painted. CE#58 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off WB or not with a handrail on both sides of the stair. 8/2: The open edge of the stair will be finished with a full height 2x4 wood framed wall with 5/8"painted plywood both sides, with a wall mounted"basement" style wood handrail on metal brackets. 8/23: WB is going to wait for the basements to be poured before building the wall. 9/27: Basement being poured Friday. Wall will go up on Monday/Tuesday 10/4: Wall will installed end of week. CE#61 20.8 P. McCarthy will need 3 months notice of the project closing. WB will do a schedule and get back to FGA/WB VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 8/9: The finish date has been moved to 1111105. WB to send VCDC a schedule. 8/23: WB submitted updated schedule at this meeting. 9/20: The move in date is 11/1/05. WB planned finish date is mid October. 10/4:WB hoping for CO Oct. 14. WB would like punch list completed by Oct. 14`h also. 21.10 FGA discussed unit numbers with VCDC. Screws will be used to adhere the numbers to the doors. FYI SEE PREVIOUS NOTES FOR MORE DETAIL 9/27:WB submitted CE 57.The room numbers will be installed on the unit entry doors. FGA will submit mock up layout. 10/4: FGA,WB & VCDC reviewed the unit number layout.It was decided to install the numbers in the middle stile of the unit doors.WB will use self tapping screws to attach the numbers to the doors. -3- 29.6 Fire escape doors: FGA will clarify the current lockset with the keying being for maintenance WB only. FGA will also advise regarding alarm and source for operation. The alarm will have to be operated from a local source—possibly dump power from the lights in the area. 9/13: FGA will confirm that the keying for the fire escape doors on the 2nd and 3rd floors will be keyed for maintenance only. This change will be made in the field. We reviewed two options for the exit alarms at the fire escape doors: (1)a battery powered exit alarm, or(2)wire the exit alarm to a source in the laundry room using wire molding. The exit alarm must reset automatically. WB, RW Hall and FGA to research. 9/20: FGA submitted cut sheet to WB for pricing. 30.2 FGA will research FRP panel to replace the existing FRP in unit bathrooms. FGA 30.3 VCDC would like to have an Open House on 10/27/05. The Open House is pending on FYI obtaining the CO. 9/27: VCDC is moving the Open House date to sometime in November. 31.2 VCDC requested a specification for the exterior lighting for retail signs. FGA NEW BUSINESS 32.1 Schedule: FYI 1.VCT installation to begin Mon. Sept. 26 2. The finish for the hardwood floor begins Oct. 3" 3. All floor scheduled to be done by Oct. 14th 4. Concrete ramp being poured Tuesday 5. Fire alarm work completed by Oct. 3 r 6. Fire inspection shooting for Friday Oct. 71n 7. WB continue installation of finishes 8. Painters continuing work 9. Sprinkler system finished, water ins stem w/o pressure 32.2 A continous 6"concrete pad will be installed for the dum ster and bike rack areas. WB 32.3 The gas meters will be labeled 1 North Main, Suite 1, Suite 2 FYI 32.4 Gas meter installation: There is some confusion regarding the process to follow to get the gas VCDC/WB meters installed. VCDC will email their Bay State Gas contact(Vic DiAngelo) information to RW HALL WB to clarify.RW Hall will advise on the usual process. 32.5 WB received payment from the last requisition. VCDC needs the lein waivers from WB for the WB next requisition. 32.6 Clarification: vents on the exterior of the building are to painted the siding color. FYI 32.7 It was agreed to change the handicap railings layout. The railing will follow the angled line of FYI the storefront windows. 32.8 VCDC will request shields be install on the street lights on the east side of the building. VCDC --- Next meeting: 9:00 a.m., Tuesday,October 4,2005. FYI <U4,eA�z4e� Krista Benoit RJ;2226\Mtg.30 Email: Attached list r -2- Item# DESCRIPTION ACTION BY 22.4 WB asked about the amount of sidewalk to be replaced. We will wait to see the extent of FGA/WB sidewalk needing replacement. 9/20: Ready for review sidewalk next week. 9/27: We will review the sidewalk area again when the HC ramp is complete.It was agreed that WB will replace any squares broken from trenching and the retail HC ramp and stairs. 22.5 P. McCarthy is going to call the DPW regarding the gathering of water in the street in front of the retail VCDC spaces. 7/26: P.McCarthy is awaiting a return call from either Ned Huntley or Tom Smith. 8/2: Will call again late September. 8/23: The DPW needs to survey the sidewalk and street area,then schedule the work. 23.3 S. Rogers visited the site yesterday. He was concerned about security. It was agreed that WB WB will lock all windows on the second and third floors on a daily basis. 25.5 VCDC does not want to go with the Northampton Fire Dept. dialer. FGA to verify make and model in WB/VCDC the specs. 8/23: J.Tower will meet with Duane Nichols to verify that the existing dialer meets the fire department's specs. He will clarify if VCDC must use the fire department's monitoring company. 8/30: J. Tower met with Nichols and verified that the dialer currently installed meets the fire department specs. He also verified that VCDC can use its own monitoring company. 9/7: VCDC would like J. Tower to contact Wel-Design to set up an inspection for the dialer.They have also decided to use Wei-Design has their monitoring company. 9/13: VCDC would like to be notified when Wel-Design comes for the inspection for the dialer. 9/20: VCDC has decided to use New England Fire& Security as their fire alarm monitoring company. Mike Hennessy will drop off a copy of the contract and a call list. VCDC and RW Halls office shall be notified of the date and time of the fire alarm inspection. 9/27: Clarification: VCDC will contact Mike Hennessy to get a copy of the fire alarm monitoring contract and give Mike a call list. 29.2 VCDC would like FGA to confirm the use of a phone for the intercom unit and that there is WB not a panel intercom installed in each unit. FGA 9/13: S. Russin clarified that(1)a cell phone may be programmed to work with the intercom T&M system, and(2)the building owner may provide tariff lines for those tenants without phone RWHALL service. The tariff line may be obtained by application by the owner for low income and NE FIRE elderly tenants for a monthly charge of$5. A tariff line would allow the tenant the use the intercom system and dial 911 only. At this time the intercom system is tied directly into the phone system. Valley CDC would like to switch to an intercom system that would use intercom panels in each unit. J. Tower will talk with his supplier to see if we can use the existing wiring to make the switch. J. Tower will contact S. Russin who will email FGA S. Russin will also look into whether the tenants need to have cable service to be able to view the security camera from their TV. 9/20: The options discussed regarding the intercom system. 1. Use tariff lines with existing system. 2. Install a door bell system to accompany existing system. 3. Generate fake phone lines in the basement to utilize the existing system. 4. Install a new system with panels in each unit. VCDC would like the current intercom to be changed to system with intercom panels in each unit. Mike Hennessy will review the existing system and wiring and supply J. Tower with a system(equipment list)that will meet VCDC's needs. J. Tower will relay this information to WB for pricing. FGA will contact Stan Russin in regards to coordinating with Mike Hennessy. 9/27: Stan Russin and Mike Hennessy were contacted to coordinate.Nothing has been resolved at this time. Ford Gillen Architects, Inc. 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffi c e @ford gi l l en.corn Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #32 MEETING DATE: 9/27/05 PRESENT Pat McCarthy,Joanne Campbell Valley CDC (VCDC) Krista Benoit, Kathy Ford Ford Gillen(FGA) Todd Spooner,Gerry Henderson Western Builders(WB) Bill Grady Robert Hall Engineers(RW Hall) Item# DESCRIPTION ACTION BY 11.4 WB will repair the stair at the east side entrance, as required. WB 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off WB or not with a handrail on both sides of the stair. 8/2: The open edge of the stair will be finished with a full height 2x4 wood framed wall with 5/8"painted plywood both sides,with a wall mounted"basement" style wood handrail on metal brackets. 8/23: WB is going to wait for the basements to be poured before building the wall. 9/27: Basement being poured Friday.Wall will go up on Monday/Tuesday 20.8 P. McCarthy will need 3 months notice of the project closing. WB will do a schedule and get back to FYI VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 8/9: The finish date has been moved to 1111105. WB to send VCDC a schedule. 8/23: WB submitted updated schedule at this meeting. 9/20: The move in date is 11/1/05.WB planned finish date is mid October. 21.10 FGA discussed unit numbers with VCDC. Screws will be used to adhere the numbers to the doors. FGA 8/2: FGA and VCDC to consider the alternative of a sign mounted on wall next to unit entry. P. McCarthy will find out what was used at Meadowbrook. 8/30: VCDC will obtain a price for the unit signs. FGA will verify whether or not Braille needs to be on all the entry unit numbers and the appropriate height. 9/7: All present reviewed the unit sign samples that P. McCarthy obtained from Sign a Rama. It was agreed that we will be using individual numbers 2"high in Sans Serif font with a finish that will match the existing hardware finish. FGA will review and advise. WB to price. 9/20: The room number must be installed for fire alarm inspection scheduled for the week of October 3rd 9/27: WB submitted CE 57.The room numbers will be installed on the unit entry doors. FGA will submit mock up layout. -4- NEW BUSINESS 31.1 Schedule: FYI 1. VCT installation to begin Mon. Sept. 26 2. The finish for the hardwood floor begins Oct. 3`d 3. All floor scheduled to be done by Oct. 14`h 4. Concrete ramp being poured Wednesday 5. Fire alarm work completed by Oct. 3`d 6. Fire inspection shooting for Friday Oct. 7`h 7. WB continue installation of finishes 8. Painters continuing work 9. S rinkler system finished,water ins stem w/o pressure 31.2 VCDC requested a specification for the exterior lighting for retail signs. FGA --- Next meeting: 9:00 a.m.,Tuesday, September 27, 2005. FYI <U4 A Krista Benoit RJ;2226\Mtg.30 Email: Attached list a -3- Item# DESCRIPTION ACTION BY 25.5 VCDC does not want to go with the Northampton Fire Dept. dialer. FGA to verify make and model in WB the specs. 8/23: J. Tower will meet with Duane Nichols to verify that the existing dialer meets the fire department's specs. He will clarify if VCDC must use the fire department's monitoring company. 8/30: J. Tower met with Nichols and verified that the dialer currently installed meets the fire department specs. He also verified that VCDC can use its own monitoring company. 9/7: VCDC would like J.Tower to contact Wel-Design to set up an inspection for the dialer. They have also decided to use Wel-Design has their monitoring company. 9/13: VCDC would like to be notified when Wel-Design comes for the inspection for the dialer. 9/20: VCDC has decided to use New England Fire& Security as their fire alarm monitoring company. Mike Hennessy will drop off a copy of the contract and a call list. VCDC and RW Halls office shall be notified of the date and time of the fire alarm inspection. 29.2 VCDC would like FGA to confirm the use of a phone for the intercom unit and that there is WB not a panel intercom installed in each unit. FGA 9/13: S. Russin clarified that(1)a cell phone may be programmed to work with the intercom T&M system, and(2)the building owner may provide tariff lines for those tenants without phone RWHALL service. The tariff line may be obtained by application by the owner for low income and NE FIRE elderly tenants for a monthly charge of$5. A tariff line would allow the tenant the use the intercom system and dial 911 only. At this time the intercom system is tied directly into the phone system. Valley CDC would like to switch to an intercom system that would use intercom panels in each unit. J. Tower will talk with his supplier to see if we can use the existing wiring to make the switch. J. Tower will contact S. Russin who will email FGA S. Russin will also look into whether the tenants need to have cable service to be able to view the security camera from their TV. 9/20: The options discussed regarding the intercom system. 1.Use tariff lines with existing system.2. Install a door bell system to accompany existing system.3. Generate fake phone lines in the basement to utilize the existing system. 4.Install a new system with panels in each unit. VCDC would like the current intercom to be changed to system with intercom panels in each unit.Mike Hennessy will review the existing system and wiring and supply J. Tower with a system (equipment list) that will meet VCDC's needs.J. Tower will relay this information to WB for pricing. FGA will contact Stan Russin in regards to coordinating with Mike Hennessy. 29.6 Fire escape doors: FGA will clarify the current lockset with the keying being for maintenance WB only. FGA will also advise regarding alarm and source for operation. The alarm will have to be operated from a local source—possibly dump power from the lights in the area. 9/13: FGA will confirm that the keying for the fire escape doors on the 2nd and 3rd floors will be keyed for maintenance only. This change will be made in the field. We reviewed two options for the exit alarms at the fire escape doors: (1)a battery powered exit alarm, or(2)wire the exit alarm to a source in the laundry room using wire molding. The exit alarm must reset automatically. WB, RW Hall and FGA to research. 9/20: FGA submitted cut sheet to WB for pricing. 30.2 FGA will research FRP panel to replace the existing FRP in unit bathrooms. FGA 30.3 VCDC would like to have an Open House on 10/27/05. The Open House is pending on FYI obtaining the CO. w -2- Item# DESCRIPTION ACTION BY 21.10 FGA discussed unit numbers with VCDC. Screws will be used to adhere the numbers to the doors. FGA/WB 8/2: FGA and VCDC to consider the alternative of a sign mounted on wall next to unit entry. P. McCarthy will find out what was used at Meadowbrook. 8/30: VCDC will obtain a price for the unit signs. FGA will verify whether or not Braille needs to be on all the entry unit numbers and the appropriate height. 9/7: All present reviewed the unit sign samples that P. McCarthy obtained from Sign a Rama. It was agreed that we will be using individual numbers 2"high in Sans Serif font with a finish that will match the existing hardware finish. FGA will review and advise. WB to price. 9/20: The room number must be installed for fire alarm inspection scheduled for the week of October 3`a. 22.4 WB asked about the amount of sidewalk to be replaced. We will wait to see the extent of FGA/WB sidewalk needing replacement. 9/20: Ready for review sidewalk next week. 22.5 P.McCarthy is going to call the DPW regarding the gathering of water in the street in front of the retail VCDC spaces. 7/26: P. McCarthy is awaiting a return call from either Ned Huntley or Tom Smith. 8/2: Will call again late September. 8/23: The DPW needs to survey the sidewalk and street area,then schedule the work. 23.3 S. Rogers visited the site yesterday. He was concerned about security. It was agreed that WB WB will lock all windows on the second and third floors on a daily basis. 25.2 There is only one gas meter feeding both of the furnaces and the boiler. It is VCDC's assumption that FGA/ there would be individual gas meters for each of the furnaces and the boiler. FGA and RW Hall to RW Hall review and advise. 8/16: Hall's office reviewed the location of the gas meters. Per code the new meters will be on the inside of the building. VCDC will apply for the three meters. The meters will have a remote for reading. 8/23: The gas company and B. Grady are coordinating regarding the location of the gas meters. 8/30: The gas company and RW Hall are still negotiating the gas meter. Option A is to fix the retail window with an L bracket. Option B is to install an interior wall to run vent pipes above window by 1'. 9/7: The gas company has maintained that the 3 gas meters need to be located on the exterior of the building. Both Option A and Option B must be utilized. FGA to submit an SK based on Robt. Hall's drawings. We will replace the existing chain link fence around the vents with a couple of bollards to & protect the 3 gas meters. 28.3 The dumpster enclosure design was reviewed with VCDC. FGA will locate the dumpster. VCDC will talk to Waste Management regarding the size of the dumpster. It was suggested to use a concrete pad under the dumpster. WB suggested a chain link fence with slats as the enclosure material. 9/7: FGA to submit an SK regarding dumpster location,bike rack location and new arrangement of condenser units. 9/13: At the next meeting we will review SK.52 regarding the gas meter locations and the new venting layout and SK.51 regarding the dumpster and bike rack locations. RW Hall and Statewide will have HVAC representatives to finalize coordination. WB is suggesting to use a welded channel to protect the gas meters rather than bollards. 9/20: RW Hall will submit an updated SKM showing concentric vents as discussed with Dan from Statewide. Statewide confirmed that there should be enough room on the north wall for venting a gas water heater from Retail 2.FGA will submit an updated SK pertaining to location of dumpster fence. -7c- d a)Y Ford Gillen Architects, Inc. 409 Main Street l.M OCT — F 2005 Tel 413-253-2528 tM 0 1002 1 -- Fax 413-256-1553 L fgaoffice @fordgillen.com __„,.-----1 Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #31 MEETING DATE: 9/20/05 PRESENT Pat McCarthy, Joanne Campbell Valley CDC (VCDC) Krista Benoit Ford Gillen(FGA) Todd Spooner, Gerry Henderson Western Builders(WB) Bill Grady Robert Hall Engineers(RW Hall) Michael Hennessy New England Fire Detection, Inc. Dan Dickson Statewide Item# DESCRIPTION ACTION BY 11.4 WB will repair the stair at the east side entrance, as required. WB 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off WB or not with a handrail on both sides of the stair. 8/2: The open edge of the stair will be finished with a full height 2x4 wood framed wall with 5/8”painted plywood both sides,with a wall mounted"basement" style wood handrail on metal brackets. 8/23: WB is going to wait for the basements to be poured before building the wall. 18.12 T&M Electric would like Bill to review with Stan the heat trace and the circuitry. T&M 7/19: T&M is looking for a recommendation regarding the heat trace from RW Hall. 7/26: RW Hall's office said the recommendation should come thru on 8/28/05. 8/2: Heat trace literature was circulated. J. Tower indicated that proposed system should be hard-wired. T&M will confirm availability before cuts are processed as shop drawings for record. 8/30: T&M will have the heat trace information at the next meeting. 9/7: The heat trace will be installed next Monday. 9/13: The gutter sub would like to install the gutter using a lift rather than the existing scaffolding. When the gutters are installed WB will coordinate with T&M to install the heat trace at that time. 20.8 P. McCarthy will need 3 months notice of the project closing. WB will do a schedule and get back to FYI VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 8/9: The finish date has been moved to 11/1/05. WB to send VCDC a schedule. 8/23: WB submitted updated schedule at this meeting. 9/20: The move in date is 11/1/05.WB planned finish date is mid October. t -4- Item# DESCRIPTION ACTION BY 30.2 FGA will research FRP panel to replace the existing FRP in unit bathrooms. FGA 30.3 VCDC would like to have an Open House on 10/27/05. The Open House is pending on FYI obtaining the CO. --- Next meeting: 9:00 a.m., Tuesday, September 20, 2005. FYI <U414�Z-40r� Krista Benoit RJ;2226\Mtg.30 Email: Attached list -3- Item# DESCRIPTION ACTION BY 29.2 VCDC would like FGA to confirm the use of a phone for the intercom unit and that there is RWHall not a panel intercom installed in each unit. FGA 9/13: S.Russin clarified that(1) a cell phone may be programmed to work with the T&M intercom system,and (2)the building owner may provide tariff lines for those tenants without phone service. The tariff line may be obtained by application by the owner for low income and elderly tenants for a monthly charge of$5. A tariff line would allow the tenant the use the intercom system and dial 911 only. At this time the intercom system is tied directly into the phone system. Valley CDC would like to switch to an intercom system that would use intercom panels in each unit. J. Tower will talk with his supplier to see if we can use the existing wiring to make the switch.J. Tower will contact S. Russin who will email FGA S.Russin will also look into whether the tenants need to have cable service to be able to view the security camera from their TV. 29.3 Basement door: WB will rebuild the wood bulkhead as specified. They will build out WB insulated walls for a basement door that will be custom made. 9/13: The basement door will be a sealed, solid core wood door. 29.4 The structural suggestions from Wayne King for the fire escape canopy above the basement FGA/ egress door was reviewed by FGA and WB in the field. FGA will submit suggestions of King bolting the canopy directly to the platform to Wayne King. 9/13: W. King would like to keep the post at the front of the canopy and agreed to bolting the back of the canopy to the platform. WB would prefer to bolt the canopy directly to the platform without the addition of another post. FGA will coordinate with W. King. The canopy will be flashed to the building. 29.5 The 2 lb. fire extinguishers were located in each of the units on site. FGA marked the site WB drawings for WB. FGA to advise regarding heights. 9/13: FGA and WB reviewed the location of the fire extinguishers at the meeting. They will be mounted at approximately 60". The handicap unit will be mounted approximately 36". 29.6 Fire escape doors: FGA will clarify the current lockset with the keying being for maintenance WB/FGA only. FGA will also advise regarding alarm and source for operation. The alarm will have to RW Hall be operated from a local source—possibly dump power from the lights in the area. 9/13: FGA will confirm that the keying for the fire escape doors on the 2"d and 3rd floors will be keyed for maintenance only. This change will be made in the field. We reviewed two options for the exit alarms at the fire escape doors: (1) a battery powered exit alarm,or(2)wire the exit alarm to a source in the laundry room using wire molding. The exit alarm must reset automatically. WB,RW Hall and FGA to research. 29.7 The roofer that did the patching did not match the color of the existing shingles. WB will WB discuss matching patches to the existing shingles. 9/13: The roofer will match the patches to the existing shingles. 29.8 There are penetrations on the roof that need to be repaired. On the roof opposite the new vent WB at the peak the cap is damaged. WB to repair. 9/13: The roofer was on site today to make repairs 29.9 FGA will advise regarding the height of the peep hole for the handicap unit door. WB 9/13: The handicap unit entry door peep hole will be located at 60". NEW BUSINESS 30.1 Schedule: FYI a. Scaffolding is planned to come down on Friday. b. Excavation to start Monday. c. Concrete to be poured Tuesday for the handicap ramp and front stairs. d. WB is continuing with finishes. 1 -2- Item# DESCRIPTION ACTION BY 22.4 WB asked about the amount of sidewalk to be replaced. We will wait to see the extent of FGA/WB sidewalk needing replacement. 22.5 P. McCarthy is going to call the DPW regarding the gathering of water in the street in front of the retail VCDC spaces. 7/26: P. McCarthy is awaiting a return call from either Ned Huntley or Tom Smith. 8/2: Will call again late September. 8/23: The DPW needs to survey the sidewalk and street area, then schedule the work. 23.3 S. Rogers visited the site yesterday. He was concerned about security. It was agreed that WB WB will lock all windows on the second and third floors on a daily basis. 18.3 WB to submit mechanical PVC caps on the north elevation WB There is only one gas meter feeding both of the ftimaces and the boiler. It is VCDC's assumption that 25.2 there would be individual gas meters for each of the furnaces and the boiler. FGA and RW Hall to FGA/ review and advise. 8/16: Hall's office reviewed the location of the gas meters. Per code the new meters will be on the RW Hall inside of the building. VCDC will apply for the three meters. The meters will have a remote for reading. 8/23: The gas company and B. Grady are coordinating regarding the location of the gas meters. 8/30: The gas company and RW Hall are still negotiating the gas meter. Option A is to fix the retail window with an L bracket. Option B is to install an interior wall to run vent pipes above window by 1'. 9/7: The gas company has maintained that the 3 gas meters need to be located on the exterior of the building. Both Option A and Option B must be utilized. FGA to submit an SK based on Robt. Hall's drawings. We will replace the existing chain link fence around the vents with a couple of bollards to & protect the 3 gas meters. 28.3 The dumpster enclosure design was reviewed with VCDC. FGA will locate the dumpster. VCDC will talk to Waste Management regarding the size of the dumpster. It was suggested to use a concrete pad under the dumpster. WB suggested a chain link fence with slats as the enclosure material. 9/7: FGA to submit an SK regarding dumpster location,bike rack location and new arrangement of condenser units. 9/13: At the next meeting we will review SK.52 regarding the gas meter locations and the new venting layout and SK.51 regarding the dumpster and bike rack locations. RW Hall and Statewide will have HVAC representatives to finalize coordination. WB is suggesting to use a welded channel to protect the gas meters rather than bollards. 25.5 VCDC does not want to go with the Northampton Fire Dept. dialer. FGA to verify make and model in T&M the specs. 8/23: J. Tower will meet with Duane Nichols to verify that the existing dialer meets the fire department's specs. He will clarify if VCDC must use the fire department's monitoring company. 8/30: J. Tower met with Nichols and verified that the dialer currently installed meets the fire department specs. He also verified that VCDC can use its own monitoring company. 9/7: VCDC would like J. Tower to contact Wel-Design to set up an inspection for the dialer. They have also decided to use We]-Design has their monitoring company. 9/13: VCDC would like to be notified when Wel-Design comes for the inspection for the dialer. 25.9 The underside of the fire escape roof panel is painted off-white. We will review the color of FYI the roof panel in the field after installation to decide on painting. Ordering the roof panel with both sides painted antique bronze would delay delivery. 9/13: Roof panel installed was reviewed by VCDC and FGA. It was decided to paint the underside of the panel the same color as the fire escape. Ford Gillen � ''EP 19 2005 Architects, Inc. i DEPT 0>PH 1 D'"tG INSt Ecilullis 409 Main Street 01060 Amherst.MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice(ulfordgillen.com Kathleen E.Ford,AIA William V. Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING 430 MEETING DATE: 9/13/05 PRESENT Pat McCarthy, Joanne Campbell Valley CDC (VCDC) Krista Benoit, Kathy Ford Ford Gillen (FGA) Todd Spooner, Gerry Henderson Western Builders (WB) Bill Grady, Stan Russin Robert Hall Engineers Item# DESCRIPTION ACTION BY 11.4 WB will repair the stair at the east_side entrance, as required. WB 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off WB or not with a handrail on both sides of the stair. 8/2: The open edge of the stair will be finished with a full height 2x4 wood framed wall with 518" painted plywood both sides, with a wall mounted"basement" style wood handrail on metal brackets. 8/23: WB is going to wait for the basements to be poured before building the wall. 18.12 T&M Electric would like Bill to review with Stan the heat trace and the circuitry. T&M 7/19: T&M is looking for a recommendation regarding the heat trace from RW Hall. 7/26: RW Hall's office said the recommendation should come thru on 8/28/05. 8/2: Heat trace literature was circulated. J.Tower indicated that proposed system should be hard-wired. T&M will confirm availability before cuts are processed as shop drawings for record. 8/30: T&M will have the heat trace information at the next meeting. 9/7: The heat trace will be installed next Monday. 9/13: The gutter sub would like to install the gutter using a lift rather than the existing scaffolding. When the gutters are installed WB will coordinate with T&M to install the heat trace at that time. 20.8 P. McCarthy will need 3 months notice of the project closing. WB will do a schedule and get back to FYI VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 8/9: The finish date has been moved to 11/1/05. WB to send VCDC a schedule. 8/23: WB submitted updated schedule at this meeting. 21.10 FGA discussed unit numbers with VCDC. Screws will be used to adhere the numbers to the doors. FGA/WB 8/2: FGA and VCDC to consider the alternative of a sign mounted on wall next to unit entry. P. McCarthy will find out what was used at Meadowbrook. 8/30: VCDC will obtain a price for the unit signs. FGA will verify whether or not Braille needs to be on all the entry unit numbers and the appropriate height. 9/7: All present reviewed the unit sign samples that P. McCarthy obtained from Sign a Rama. It was agreed that we will be using individual numbers 2" high in Sans Serif font with a finish that will match the existing hardware finish. FGA will review and advise. WB to price. -5- Name&Address Phone Fax Stan Russin,Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 srussin rwhall.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 wgutowski@rwhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmul ee tiac.net Steve Rogers,Lending Inspector Rogers Management ro ersmana ement aol.com Mr. Anthony Patillo 413-587-1266 413-587-1264 Building Commissioner City of Northampton 212 Main St. Northampton,MA 01060 apatillo@ci!y.northampton.ma.us -4- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: GO West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice@fordgilien.com Kathleen E.Ford,AIA William V.Gillen,AIA DISTRIBUTION LIST Name&Address Phone Fax Joanne Campbell 413-586-5855 413-586-7521 Valley CDC 30 Market St. Northampton,MA 01060 ic@.vallecdc.com Valley CDC 413-586-5855 413-586-7521 30 Market St. Northampton,MA 01060 m valle cdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford@f—ordgillen.com Krista Benoit,Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects, Inc. 409 Main St. Amherst,MA 01002 kbenoit ford illen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. -P.O. Box 587 Granby,MA 01033 u olini westembuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby, MA 01033 tspooner@westembuilders.com Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 slake rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 mgutowski@nvhall.com -3- Item# DESCRIPTION ACTION BY NEW BUSINESS 28.1 Schedule: FYI a. Finishes are proceeding. b. Sheetrock people should be back Thursday to finish up the retail space. c. Siding will proceed as weather permits including filling voids. d. Roofer has brought the downspouts and anchors to the site for the painter to spray. 28.2 VCDC would like RW Hall's office to review the plumbing, fire protection, elevator, electrical FYI and 1 VAC for the current percentages being represented in the pencil requisition. WB would like to move the painting up to $7500; it was agreed that would be fine. Clarification on original requisitions: 6 copies are sent to FGA from WB. FGA will keep one copy. send one copy back to WB and send four copies to VCDC. 28.3 The dumpster enclosure design was reviewed with VCDC. FGA will locate the dumpster. FGANCDC VCDC will talk to Waste Management regarding the size of the dumpster. It was suggested to use a concrete pad under the dumpster. WB suggested a chain link fence with slats as the enclosure material. 28.4 VCDC will verify that the front camera is a live feed with no tape. If it is a tape, what is its T&M capacity? 28.5 VCDC wants to install a bike rack that would include 10 slots. They are thinking of locating FGA this in front of the guard fence for the vents. FGA to review and advise. 28.6 WB submitted change estimate 953 regarding closet poles and shelves. FYI --- Next meeting: 1:00 pm., Wednesday, September 7, 2005. FYI ,�� Z4,4 G Krista Benoit RJ;2226\Mtg.28 Email: Attached list -2- Item# DESCRIPTION ACTION BY 21.10 FGA discussed unit numbers with VCDC. Screws will be used to adhere the numbers to the FGANCDC doors. 8/2: FGA and VCDC to consider the alternative of a sign mounted on wall next to unit entry. P. McCarthy will find out what was used at Meadowbrook. 8/30: VCDC will obtain a price for the unit signs. FGA will verify whether or not Braille needs to be on all the entry unit numbers and the appropriate hei ht. 22.4 WB asked about the amount of sidewalk to be replaced. We will wait to see the extent of FGA/WB sidewalk needing replacement. 22.5 P. McCarthy is going to call the DPW regarding the gathering of water in the street in front of the retail VCDC spaces. 7/26: P. McCarthy is awaiting a return call from either Ned Huntley or Tom Smith. 8/2: Will call again late September. 8/23: The DPW needs to survey the sidewalk and street area,then schedule the work. 22.8 FGA to review adding wood thresholds at unit entries as the VCT and wood floors will be meeting WB directly under unit entry doors. WB to price solid bronze thresholds at lobby and retail entries. 7/26: Four options were reviewed regarding the unit entry threshold: (1)use transition strip between the VCT and the wood floors, (2)use aluminum threshold, (3)use ''/2"thick wood threshold on top of the finish floors,and(4)recess wood threshold which would take about 2 hrs. per door. 8/2: It was decided that clear anodized aluminum threshold will be used. WB will submit product for approval. 8130: WB showed an example of 5" aluminum threshold. VCDC will review with their property management on Wed. WB submitted change estimate#54. 23.3 S. Rogers visited the site yesterday. He was concerned about security. It was agreed that WB WB will lock all windows on the second and third floors on a daily basis. 24.4 WB to confirm whether microwaves can be attached to brackets with tamper-proof screws. WB 8/30: WB is still searching for a tamper-proof screw with the appropriate length and thread. 25.2 There is only one gas meter feeding both of the furnaces and the boiler. It is VCDC's assumption that RW Hall there would be individual gas meters for each of the furnaces and the boiler. FGA and RW Hall to review and advise. 8/16: Hall's office reviewed the location of the gas meters. Per code the new meters will be on the inside of the building. VCDC will apply for the three meters. The meters will have a remote for reading. 8/23: The gas company and B.Grady are coordinating regarding the location of the gas meters. 8/30: The gas company and RW Hall are still negotiating the gas meter. Option A is to fix the retail window with an L bracket. Option B is to install an interior wall to run vent pipes above window by 1'. 25.5 VCDC does not want to go with the Northampton Fire Dept.dialer. FGA to verify make and model in FYI the specs. 8/23: J. Tower will meet with Duane Nichols to verify that the existing dialer meets the fire department's specs. He will clarify if VCDC must use the fire department's monitoring company. 8/30: J.Tower met with Nichols and verified that the dialer currently installed meets the fire de artment specs. He also verified that VCDC can use its own monitoring company. 25.9 The underside of the fire escape roof panel is painted off-white. We will review the color of FYI the roof panel in the field after installation to decide on painting. Ordering the roof panel with both sides ainted antique bronze would delay delivery. r—- �/ Ford Gillen 05 Architects, Inc. J 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice ct fordgillen.com Kathleen E. Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #28 MEETING DATE: 8/30/05 PRESENT Pat McCarthy, Joanne Campbell Valley CDC (VCDC) Krista Benoit Ford Gillen (FGA) Todd Spooner, Gerry Henderson Western Builders (WB) Bill Grady Robert Hall Engineers Item# DESCRIPTION ACTION BY 11.4 WB will repair the stair at the east side entrance, as required. WB 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off WB or not with a handrail on both sides of the stair. 8/2: The open edge of the stair will be finished with a full height 2x4 wood framed wall with 5/8"painted plywood both sides, with a wall mounted "basement" style wood handrail on metal brackets. 8/23: WB is going to wait for the basements to be poured before building the wall. 18.3 WB to submit mechanical PVC caps on the north elevation. WB 18.11 VCDC will research the Venetian blinds to be installed in the unit windows. VCDC 6/28: FGA will research aluminum blinds from American Blind Co. VCDC to verify with property manager any preferences. 7/19: WB to price. 8/9: WB decided not to buy or install the blinds. VCDC will contact American Blind to purchase and the property manager to install. 8/23: VCDC property manager, George, will be ordering the blinds in white. 18.12 T&M Electric would like Bill to review with Stan the heat trace and the circuitry. T&M 7/19: T&M is looking for a recommendation regarding the heat trace from RW Hall. 7/26: RW Hall's office said the recommendation should come thru on 8/28/05. 8/2: Heat trace literature was circulated. J. Tower indicated that proposed system should be hard-wired. T&M will confirm availability before cuts are processed as shop drawings for record. 8/30: T&M will have the heat trace information at the next meeting. 20.8 P. McCarthy will need 3 months notice of the project closing. WB will do a schedule and get back to FYI VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 8/9: The finish date has been moved to 1111105. WB to send VCDC a schedule. 8/23: WB submitted updated schedule at this meeting. 24.3 WB to price closet poles and shelves for each resident closet. Combo unit is OK. WB 8/16: It was agreed to use a wood cleat, shelf and pole made of poplar in the closets with a metal cap to hold the pole. The wood shelf will be painted 1/4" plywood with nosing. WB to rice. 24.4 WB to confirm whether microwaves can be attached to brackets with tam er- roof screws. WB 25.2 There is only one gas meter feeding both of the furnaces and the boiler. It is VCDC's assumption that RW Hall there would be individual gas meters for each of the furnaces and the boiler. FGA and RW Hall to review and advise. 8/16: Hall's office reviewed the location of the gas meters. Per code the new meters will be on the inside of the building. VCDC will apply for the three meters. The meters will have a remote for reading. 8/23: The gas company and B. Grady are coordinating regarding the location of the gas meters. 25.5 VCDC does not want to go with the Northampton Fire Dept. dialer. FGA to verify make and T&M Elec model in the specs. 8/23: J.Tower will meet with Duane Nichols to verify that the existing dialer meets the fire department's specs. He will clarify if VCDC must use the fire department's monitoring company. 25.6 Statewide to install appropriate water meter. The meter currently installed measures in Statewide gallons; the city of Northampton requires that meters measure in cubic ft. 8/23: This was expected to be done today(8/23/05). 25.9 The underside of the fire escape roof panel is painted off-white. We will review the color of FYI the roof panel in the field after installation to decide on painting. Ordering the roof panel with both sides painted antique bronze would delay delivery. 26.4 Painting: FYI a. Cedar ship lap will be installed with the rough side out and primed with an alkyd primer. The cost breakdown: $350 for the first coat, $250 if a second coat is needed. 8/23: Clarification: The ship lap will be installed pre-primed. NEW BUSINESS 27.1 Schedule: FYI a. Painter will be priming the second floor this week. b. WB will be installing vanity and cabinets on the 3`d floor. c. Plumber will be installing the bathroom vanities and shower door enclosures. d. The storefront was measured and ordered and should arrive approx. 9/16/05. e. WB will be installing door entry trim at the retail. 27.2 WB will be submitted change order#3 with the next pencil requisition. FYI 27.3 Clarification: The unit fan will be controlled by a fan switch for variable speeds. The light FYI will be incandescent bulb with a single switch. 27.4 Change estimates: FYI #43 (wainscot): not approved. #50 (epoxy grout to bathrooms): approved. #51 (adding exit door to fire escape): approved. #53 (closet pole and shelf): approved. --- Next meeting: 9:00 a.m., Tuesday, August 30, 2005. FYI Z-W� Krista Benoit RJ;2226\Mtg,26 Email: Attached list -2- 20.8 P.McCarthy will need 3 months notice of the project closing. WB will do a schedule and get back to WB VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 8/9: The finish date has been moved to 1111105. WB to send VCDC a schedule. 8/23: WB submitted updated schedule at this meeting. 21.10 FGA discussed unit numbers with VCDC. Screws will be used to adhere the numbers to the FGA/VCDC doors. 8/2: FGA and VCDC to consider the alternative of a sign mounted on wall next to unit entry. P. McCarthy will find out what was used at Meadowbrook. 22.2 Ceramic grout was reviewed. WB is on record stating they will not be responsible for the soiling of WB the white grout if used. VCDC discussed the grout with the property manger who prefers gray or off white. Option discussed: do the floor tile with the gray grout(Silver Shadow)but do the baseboard tile with white grout. WB will request that the ceramic sub attend a job meeting to discuss the grout. FGA to research the use of an epoxy stainless grout. 8/9: WB will get a price for the epoxy grout. It was agreed to use white grout for the baseboard tile only and gray grout for the ceramic floor tile. 8/23: Change estimate#50 was approved for the epoxy grout,and it was noted that this will be more durable and maintainable over time. 22.3 WB is making the front elevation a priority for scheduling purposes, i.e.,ramp and the foundation work. FYI 7/26: WB is anticipating taking down the staging on the south elevation in three weeks. The ship lap at the parapet detail is only available in mahogany. WB is pricing everything for the parapet details excluding the sunbursts. L. Valentine will be bring the sketch to Amherst Woodworking for a price for the sunbursts. 8/2: Amherst Woodworking has made a proposal. It was decided that WB should coordinate from here on and treat this as a change order,and will confirm production schedule with Amherst Woodworking. 8/9: WB to price at the latest Wed. afternoon. 8/16: WB to update change estimate 946. & We discussed changing out the parapet cap from pressure treated wood to Nels-Tek without a cap. 23.2 VCDC would like FGA to find out if we can use the Nels-Tek without a cap. WB will also call the rep. 8/2: Detail with Nels-Tek and flashing was approved. WB to price. 8/9: WB to submit price for the parapet detail including the sunbursts at the latest by Weds. (8/10/05). 8/16: WB to update change estimate#46. 8/23: Change estimate#46 was approved. 22.4 WB asked about the amount of sidewalk to be replaced. We will wait to see the extent of FGA/WB sidewalk needing replacement. 22.5 P. McCarthy is going to call the DPW regarding the gathering of water in the street in front of the retail VCDC spaces. 7/26: P. McCarthy is awaiting a return call from either Ned Huntley or Tom Smith. 8/2: Will call again late September. 8/23: The DPW needs to survey the sidewalk and street area,then schedule the work. 22.8 FGA to review adding wood thresholds at unit entries as the VCT and wood floors will be meeting WB directly under unit entry doors. WB to price solid bronze thresholds at lobby and retail entries. 7/26: Four options were reviewed regarding the unit entry threshold: (1)use transition strip between the VCT and the wood floors,(2)use aluminum threshold, (3)use ''/2"thick wood threshold on top of the finish floors,and(4)recess wood threshold which would take about 2 hrs. per door. 8/2: It was decided that clear anodized aluminum threshold will be used. WB will submit product for approval. 23.3 S. Rogers visited the site yesterday. He was concerned about security. It was agreed that WB WB will lock all windows on the second and third floors on a daily basis. 24.2 There is a question about how to install proposed Copper Beach wainscot system which comes in 8' FYI sections. WB to confirm with Amherst Woodworking. 8/9: There are two options for installing the wainscot system: (1) install plywood on the walls underneath the wainscot,or(2)glue the wainscot directly o the wall. WB to price. 8/16: WB submitted change estimate 443. VCDC to discuss at next week's meeting. 8/23: VCDC has decided not to install the wainscoting. /7eya� Ford Gillen kk ff rt Architects, Inc. 409 Main Street Amherst,MA 01 002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice a,fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #27 MEETING DATE: 8/23/05 PRESENT Pat McCarthy,Joanne Campbell Valley CDC (VCDC) Krista Benoit,Kathy Ford Ford Gillen (FGA) Todd Spooner, Gerry Henderson, Paul Ugolini Western Builders (WB) Bill Grady Robert Hall Engineers Jim Tower T&M Electric Don Cameron Cameron Painting Item# DESCRIPTION ACTION BY 11.4 WB will re air the stair at the east side entrance, as required. WB 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off WB or not with a handrail on both sides of the stair. 8/2: The open edge of the stair will be finished with a full height 2x4 wood framed wall with 5/8" painted plywood both sides, with a wall mounted "basement" style wood handrail on metal brackets. 8/23: WB is going to wait for the basements to be poured before building the wall. 18.3 WB to submit mechanical PVC caps on the north elevation. WB 18.11 VCDC will research the Venetian blinds to be installed in the unit windows. VCDC 6/28: FGA will research aluminum blinds from American Blind Co. VCDC to veri y with propem manager any preferences. 7/19: W13 to price. 8/9: WB decided not to buy or install the blinds. VCDC will contact American Blind to purchase and the property manager to install. 8/23: VCDC property manager, George, will be ordering the blinds in white. 18.12 T&M Electric would like Bill to review with Stan the heat trace and the circuitry. T&M 7/19: T&M is looking for a recommendation regarding the heat trace from RW Hall. 7/26: RW Hall's office said the recommendation should come thru on 8/28/05. 8/2: Heat trace literature was circulated. J. Tower indicated that proposed system should be hard-wired. T&M will confirm availability before cuts are processed as shop drawings for record. • -4- Item# DESCRIPTION ACTION BY 26.3 The pitched roof cap submitted was approved. The existing roof vent will be removed and WB patched. This vent is needed for convection flow in the attic. 26.4 Painting: WB a. There are 17 unit entry doors that will have two colors. WB will update change estimate #79 to reflect the 17 doors. b. Retail entry and lobby entry ceilings will be painted brilliant white. Acrylic low luster. c. Cedar ship lap will be installed with the rough side out and primed with an alkyd primer. The cost breakdown: $350 for the first coat, $250 if a second coat is needed. d. Additional exterior color will be$500 extra. e. Additional interior colors will be $1,500. f. Clarification: The following items will be painted blacksmith color: the fire escape, bulkhead, bulkhead stairs, guard fence, handicap ramp railings, bottom of storefront entry. All high gloss. Exterior doors 109, 108, 113 and B02 will be painted with a semi gloss finish. g. Change estimate 447 to repair and paint eave and gable trim was approved. --- Next meeting: 9:00 a.m., Tuesday,August 23, 2005. FYI ��Z Krista Benoit RJ;2226\Mtg.26 Email: Attached list -3- Item# DESCRIPTION ACTION BY 22.4 WB asked about the amount of sidewalk to be replaced. We will wait to see the extent of FGA/WB sidewalk needing replacement. 22.5 P. McCarthy is going to call the DPW regarding the gathering of water in the street in front of the retail VCDC spaces. 7/26: P.McCarthy is awaiting a return call from either Ned Huntley or Tom Smith. 8/2: Will call again late September. 22.8 FGA to review adding wood thresholds at unit entries as the VCT and wood floors will be meeting WB directly under unit entry doors. WB to price solid bronze thresholds at lobby and retail entries. 7/26: Four options were reviewed regarding the unit entry threshold: (1)use transition strip between the VCT and the wood floors,(2)use aluminum threshold,(3)use 1/2"thick wood threshold on top of the finish floors,and(4)recess wood threshold which would take about 2 hrs.per door. 8/2: It was decided that clear anodized aluminum threshold will be used. WB will submit product for approval. 23.3 S. Rogers visited the site yesterday. He was concerned about security. It was agreed that WB WB will lock all windows on the second and third floors on a daily basis. 24.2 There is a question about how to install proposed Copper Beach wainscot system which comes in 8' VCDC sections. WB to confirm with Amherst Woodworking. 8/9: There are two options for installing the wainscot system: (1)install plywood on the walls underneath the wainscot,or(2)glue the wainscot directly o the wall. WB to price. 8/16: WB submitted change estimate#43. VCDC to discuss at next week's meeting. 24.3 WB to price closet poles and shelves for each resident closet. Combo unit is OK. WB 8/16: It was agreed to use a wood cleat,shelf and pole made of poplar in the closets with a metal cap to hold the pole. The wood shelf will be painted 3/4" plywood with nosing. WB to price. 24.4 WB to confirm whether microwaves can be attached to brackets with tamper-proof screws. WB 25.2 There is only one gas meter feeding both of the furnaces and the boiler. It is VCDC's VCDC assumption that there would be individual gas meters for each of the furnaces and the boiler. FGA and RW Hall to review and advise. 8/16: Hall's office reviewed the location of the gas meters. Per code the new meters will be on the inside of the building. VCDC will apply for the three meters. The meters will have a remote for reading. 25.4 VCDC should be contacting Verizon to set up the dedicated phone lines for: the fire VCDC department 2 lines, elevator 1 line, security intercom 1 line. 25.5 VCDC does not want to go with the Northampton Fire Dept. dialer. FGA to verify make and VCDC/FGA model in the specs. 25.6 Statewide to install appropriate water meter. The meter currently installed measures in Statewide gallons;the city of Northampton requires that meters measure in cubic ft. 25.9 The underside of the fire escape roof panel is painted off-white. We will review the color of FYI the roof panel in the field after installation to decide on painting. Ordering the roof panel with both sides painted antique bronze would delay delivery. NEW BUSINESS 26.1 Schedule: FYI a. Painter will begin on the 3rd floor this week. b. Third floor trim for the doors and windows is completed. The second floor is in progress. c. Exterior siding will be done next week and ready for paint. d. Floor start is approximately 8/22/05. 26.2 WB stressed that VCDC should contact Verizon for the required lines and Bay State Gas VCDC re ardin the 3 meters to be installed in the basement. -2- Item# DESCRIPTION ACTION BY 18.12 T&M Electric would like Bill to review with Stan the heat trace and the circuitry. T&M 7/19: T&M is looking for a recommendation regarding the heat trace from RW Hall. 7/26: RW Hall's office said the recommendation should come thru on 8/28/05. 8/2: Heat trace literature was circulated. J. Tower indicated that proposed system should be hard-wired. T&M will confirm availability before cuts are processed as shop drawings for record. 19.6 Basement egress exit: FGA to review and advise. It was confirmed that an emergency exit light will WB need to be installed in the basement. 7/8: We discussed that the Bilco hydraulic bulkhead lifting up and not to the side. J. Tower will contact the contractor for Baczek Fine Arts which has a similar bulkhead for more information. 7/19: J.Tower's report on the bulkhead was negative. They had a hard time calibrating the hydraulics both for exiting from the interior and then being able to close the door. 8/2: FGA submitted an SK with alternative exit,extension of existing metal fire stair to be priced by WB. 8/9: The basement egress door to match corridor fire escape doors(6 panel): the hardware will be unlocked interior,exterior lock with key to match the specified style and finish. 8/16: Update: the basement egress door lockset will be hardware set#8 matching door 109. This is a single locking system with lever and deadbolt with engineer key only. 20.3 Change Estimate 34(pouring of basement under retail 1): we will wait until the floor has been cleaned VCDC and the condition of it can be reviewed. 7/8: We will review the basement floor in a month. 8/9: VCDC will make a decision regarding the pouring of the basement next week. 8/16: VCDC has approved change estimates#34 and#42. 20.8 P. McCarthy will need 3 months notice of the project closing. WB will do a schedule and get WB back to VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 8/9: The finish date has been moved to 11/1/05. WB to send VCDC a schedule. 21.10 FGA discussed unit numbers with VCDC. Screws will be used to adhere the numbers to the FGA/VCDC doors. 8/2: FGA and VCDC to consider the alternative of a sign mounted on wall next to unit entry. P. McCarthy will find out what was used at Meadowbrook. 22.2 Ceramic grout was reviewed. WB is on record stating they will not be responsible for the soiling of WB the white grout if used. VCDC discussed the grout with the property manger who prefers gray or off white. Option discussed: do the floor tile with the gray grout(Silver Shadow)but do the baseboard tile with white grout. WB will request that the ceramic sub attend a job meeting to discuss the grout. FGA to research the use of an epoxy stainless grout. 8/9: WB will get a price for the epoxy grout. It was agreed to use white grout for the baseboard tile only and gray grout for the ceramic floor tile. 22.3 WB is making the front elevation a priority for scheduling purposes, i.e.,ramp and the foundation work. WB 7/26: WB is anticipating taking down the staging on the south elevation in three weeks. The ship lap at the parapet detail is only available in mahogany. WB is pricing everything for the parapet details excluding the sunbursts. L.Valentine will be bring the sketch to Amherst Woodworking for a price for the sunbursts. 8/2: Amherst Woodworking has made a proposal. It was decided that WB should coordinate from here on and treat this as a change order,and will confirm production schedule with Amherst Woodworking. 8/9: WB to price at the latest Wed. afternoon. 8/16: WB to update change estimate#46. & We discussed changing out the parapet cap from pressure treated wood to Nels-Tek without a cap. 23.2 VCDC would like FGA to find out if we can use the Nels-Tek without a cap. WB will also call the rep. 8/2: Detail with Nels-Tek and flashing was approved. WB to price. 8/9: WB to submit price for the parapet detail including the sunbursts at the latest by Weds. (8/10/05). 8/16: WB to update change estimate#46. Ford L� on Gillen AUG 2 �'Ov5 Architects, Inc. 409 Main Street k" Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: _Construction Meeting_ MEETING #26 MEETING DATE: 8/16/05 PRESENT Pat McCarthy Valley CDC (VCDC) Krista Benoit Ford Gillen(FGA) Todd Spooner,Gerry Henderson Western Builders(WB) Bill Grady Robert Hall Engineers I FJim Tower T&M Electric - I Don Cameron Cameron Painting Item# DESCRIPTION ACTION BY 8.2 Selecting colors shall begin. See previous notes for more detail. VCDC 5/31: FGA to present color elevations. 6/21: FGA to meet with J.Campbell this week. 6/28: FGA met with J. Campbell and selected interior colors. Exterior colors still pending. 7/8: Exterior colors selected. VCDC is requesting a section of exterior siding/trim/metal be painted to review exterior color selection. 7/19: The painter will be on site working full time from 8/1/05 on. At that time the exterior siding,trim and the metal sample will be done. Linda Valenti and P. McCarthy will review the samples. 7/26: The paint sample will be ready for viewing on Tuesday. P. McCarthy will coordinate with L. Valenti to review the color sample. 8/2: Painter will prepare area with 3 proposed colors for review by VCDC. 8/16: Painter has prepared the 3 colors and were reviewed by WB,FGA and P. McCarthy. FGA will advise regarding the Oyster Bay color.P. McCarthy to review all 3 with L.Valenti. 11.4 WB will repair the stair at the east side entrance, as required. WB 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off WB or not with a handrail on both sides of the stair. 8/2: The open edge of the stair will be finished with a full height 2x4 wood framed wall with 5/8"painted plywood both sides,with a wall mounted"basement" style wood handrail on metal brackets. 18.3 WB to submit mechanical PVC caps on the north elevation. WB 18.11 VCDC will research the Venetian blinds to be installed in the unit windows. VCDC 6/28: FGA will research aluminum blinds from American Blind Co. VCDC to verify with property manager any preferences. 7/19: WB to price. 8/9: WB decided not to buy or install the blinds. VCDC will contact American Blind to purchase and the property manager to install. 1 -2- 5.4 Peter estimated that he was 25% done with membrane covering of the roof. 5.5 There is approximately 300 s.f. of planking replacement at a unit price of$5/sq. ft. If we continue at this rate, a cost of$1,000 above and beyond the contract price will be incurred for roof decking replacement. 5.6 Peter noted that we should replace the fascias. FGA will make a recommendation on the fascia material and whether it should be 1x6 or 2x6 treated. 5.7 We discussed the means of beam repair and the need to use a two part epoxy glue for gluing in the replacement wood where rot has been removed. 5.8 The first repair was done using construction adhesive PL 400: It's long been roofed over and its upgrading, if required, will have to be done from below, hopefully, because the cut was made with a circular saw rather than a chain saw. The tightness of the cut will make the PL 400 acceptable. FGA will check with Wayne King. 5.9 After the meeting I found a source of epoxy glue in Connecticut: Binding Source(1-800-249- 3333). 1 spoke with Jeff whose product is DP 100 that comes in 200 ml tubes. An applicator gun and replacement tips must be purchased. This glue has a 20 minute pot life. Wayne King noted that the Sika Co. also makes an epoxy for bearing structural wood. This information was subsequently relayed to Peter. Next meeting: Wednesday, August 17, 2005, at 8:00 a.m. tot W4 1 William V. Gillen RJ;2009\Mtg. #5 Email:: Brett Jacobus, Tony Patillo, Greg Kochan(City of Northampton) Steve& Peter Ruszala(Independent Roofing) Wayne King(Structural Engineer) Ford Gillen --- Architects, Inc. MEMORANDUM 1 5 2005 ,,..s! '' 409 Main Street '-- Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice @fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA RE: DPW Barns Roof SUBJECT: Job Meeting#5 PRESENT: Peter Ruszala(Independent Roofing), Greg Kochan (City of Northampton), Bill Gillen(FGA),Ned Huntley--briefly(DPW) DATE: 8/10/05 8 a.m. JOB NO.: 2009 OLD BUSINESS: 1. Plywood and miscellaneous lumber will be delivered tomorrow. Construction will begin in earnest on Monday or Tuesday depending on the weather. 8/3: Construction will begin 8/4/05 with 7 or 8 roofers. 8/10: Construction continuing with 7 or 8 roofers. 2. Pay Requisition No. 2 will be issued tomorrow for the lumber materials delivered to the job site tomorrow. 8/3: Received by FGA and approved for formal submittal with one correction: it was noted that references to change orders on the requisition should be changed to"Alternates 1 &2 have been accepted" in lieu of the change orders. 8/10: Requisition has been approved by FGA and sent to Brett Jacobus for payment. 3. Steve asked Greg to look into getting his bid deposit returned and the status of payment on Pay Requisition No. 1. 8/3: Change to: "Peter." 8/10" Peter has received his $50 bid deposit and was advised that Requisition No. 1 payment is in the mail. NEW BUSINESS 5.1. Ned Huntley reported that the skylights cannot be sent to the Northampton landfill because they contain recycling materials(metal &glass). Arrangements have been made to send them to Kramer of Greenfield at no charge. 5.2 Ned asked if the city had waived the dump permit fees. Alternate No. 3,which was accepted by the city, specifically states that city landfill fees are waived. 5.3 Checking the bid documents and the alternates, it should be noted that Alternates No. 1, 2 and 3 were accepted. Note under Alternate No. 1 there is an extra 1-1/2"of insulation on the westerly lower roof. y -4- Item# DESCRIPTION ACTION BY 25.2 There is only one gas meter feeding both of the furnaces and the boiler. It is VCDC's FGA/ assumption that there would be individual gas meters for each of the furnaces and the boiler. RW Hall FGA and RW Hall to review and advise. 25.3 VCDC would like WB to submit an updated change order log. WB 25.4 VCDC should be contacting Verizon to set up the dedicated phone lines for: the fire VCDC de artment 2 lines, elevator 1 line, security intercom 1 line. 25.5 VCDC does not want to go with the Northampton Fire Dept. dialer. FGA to verify make and FGA model in the specs. 25.6 Statewide to install appropriate water meter. The meter currently installed measures in Statewide gallons; the city of Northampton requires that meters measure in cubic ft. 25.7 The basement egress door will match the doors to the fire escape above. It is a six panel door. FGA The hardware will be non locking inside and lock&key outside. FGA to advise. 25.8 Due to the installation of the window in the north wall at the retail level Statewide needs to Statewide gang the vents away from the window edge. There is currently 12' between the edge of the window and the fire escape platform. 25.9 The underside of the fire escape roof panel is painted off-white. We will review the color of FYI the roof panel in the field after installation to decide on painting. Ordering the roof panel with both sides ainted antique bronze would delay delivery. --- Next meeting: 9:00 a.m.,Tuesday, August 16,2005. FYI Krista Benoit RJ;2226\Mtg.25 Email: Attached list -3- Item# DESCRIPTION ACTION BY 22.3 WB is making the front elevation a priority for scheduling purposes, i.e.,ramp and the foundation work. WB 7/26: WB is anticipating taking down the staging on the south elevation in three weeks. The ship lap at the parapet detail is only available in mahogany. WB is pricing everything for the parapet details excluding the sunbursts. L.Valentine will be bring the sketch to Amherst Woodworking for a price for the sunbursts. 8/2: Amherst Woodworking has made a proposal. It was decided that WB should coordinate from here on and treat this as a change order,and will confirm production schedule with Amherst Woodworking. 8/9: WB to price at the latest Wed. afternoon. 22.4 WB asked about the amount of sidewalk to be replaced. We will wait to see the extent of FGA/WB sidewalk needing replacement. 22.5 P. McCarthy is going to call the DPW regarding the gathering of water in the street in front of the retail VCDC spaces. 7/26: P.McCarthy is awaiting a return call from either Ned Huntley or Tom Smith. 8/2: Will callagain late September. 22.8 FGA to review adding wood thresholds at unit entries as the VCT and wood floors will be meeting WB directly under unit entry doors. WB to price solid bronze thresholds at lobby and retail entries. 7/26: Four options were reviewed regarding the unit entry threshold: (1)use transition strip between the VCT and the wood floors,(2)use aluminum threshold,(3)use 1/2"thick wood threshold on top of the finish floors, and(4)recess wood threshold which would take about 2 hrs.per door. 8/2: It was decided that clear anodized aluminum threshold will be used. WB will submit roduct approval. 23.2 It was discussed changing out the parapet cap from pressure treated wood to Nels-Tek without WB a cap. VCDC would like FGA to find out if we can use the Nels-Tek without a cap. WB will also call the rep. 8/2: Detail with Nels-Tek and flashing was approved. WB to price. 8/9: WB to submit price for the parapet detail including the sunbursts at the latest by Weds. afternoon(8/10/05). 23.3 S. Rogers visited the site yesterday. He was concerned about security. It was agreed that WB WB will lock all windows on the second and third floors on a daily basis. 23.5 We discussed replacing the MDO with a Hardiplank product. VCDC would like the painter to WB comment on which product would hold paint better. 8/2: WB will ask painting rep for feedback. 8/9: WB talked to the painter who stated that the Hardiplank will hold the paint better. We will change from MDO board used on SK-45.4 to a Hardiplank panel product. 24.2 There is a question about how to install proposed Copper Beach wainscot system which comes WB in 8' sections. WB to confirm with Amherst Woodworking. 8/9: There are two options for installing the wainscot system: (1) install plywood on the walls underneath the wainscot,or 2 glue the wainscot directly o the wall. WB to price. 24.3 WB to price closet poles and shelves for each resident closet. Combo unit is OK. WB 24.4 WB to confirm whether microwaves can be attached to brackets with tamper-proof screws. WB NEW BUSINESS 25.1 Schedule: FYI a. Siding on east side will be finished today. They will start the north elevation tomorrow beginning from the top down to allow for the staging to be removed for the metal roof work on the fire escape. b. All interior doors and windows are being trimmed out. c. Storefront windows will be installed in approximately one month. d. Painting coordination being done. e. Elevator in progress. f. Ceiling in the lobby and retail entries will be done in the next month. g. Retail sheetrock is finished and will be taped and ready for paint. -2- Item# DESCRIPTION ACTION BY 18.12 T&M Electric would like Bill to review with Stan the heat trace and the circuitry. T&M 7/19: T&M is looking for a recommendation regarding the heat trace from RW Hall. 7/26: RW Hall's office said the recommendation should come thru on 8/28/05. 8/2: Heat trace literature was circulated. J. Tower indicated that proposed system should be hard-wired. T&M will confirm availability before cuts are processed as shop drawings for record. 19.6 Basement egress exit: FGA to review and advise. It was confirmed that an emergency exit light will FYI need to be installed in the basement. 7/8: We discussed that the Bilco hydraulic bulkhead lifting up and not to the side. J.Tower will contact the contractor for Baczek Fine Arts which has a similar bulkhead for more information. 7/19: J. Tower's report on the bulkhead was negative. They had a hard time calibrating the hydraulics both for exiting from the interior and then being able to close the door. 8/2: FGA submitted an SK with alternative exit, extension of existing metal fire stair to be priced by WB. 8/9: The basement egress door to match corridor fire escape doors (6 panel): the hardware will be unlocked interior,exterior lock with key to match the specified style and finish. 19.8 FGA to review the stair detail at the second floor stair where the drywall will meet the underside of the FGA stair and the detail of the VCT meeting the drywall coming up to the second floor landing. 6/28: It was decided to use a 2x12 painted wood stringer on the open side of residential stair. The drywall in the second floor stair landing will be sloped enclosing the space under stair. FGA to submit SK. 20.3 Change Estimate 34(pouring of basement under retail 1): we will wait until the floor has been VCDC cleaned and the condition of it can be reviewed. 7/8: We will review the basement floor in a month. 8/9: VCDC will make a decision regarding the pouring of the basement next week. 20.8 P. McCarthy will need 3 months notice of the project closing. WB will do a schedule and get WB back to VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 8/9: The finish date has been moved to 1111105. WB to send VCDC a schedule. 21.8 WB brought up the condition of the soffit and fascia at the eaves. It is questionable whether we will have WB to replace these areas or if we can paint over. WB will discuss with the painter. 7/26: VCDC would like a cost for the total replacement of both the soffit and the fascia. Use Hardiplank for the soffit and 1"Nels-Tek for the fascia board. 8/2: G. Henderson prepared sketches 1-3 dated 7/29/05 for proposed patch and repair. It was agreed to proceed with this. WB to price. 21.10 FGA discussed unit numbers with VCDC. Screws will be used to adhere the numbers to the FGANCDC doors. 8/2: FGA and VCDC to consider the alternative of a sign mounted on wall next to unit entry. P. McCarthy will find out what was used at Meadowbrook. 22.2 Ceramic grout was reviewed. WB is on record stating they will not be responsible for the soiling of WB the white grout if used. VCDC discussed the grout with the property manger who prefers gray or off white. Option discussed: do the floor tile with the gray grout(Silver Shadow)but do the baseboard tile with white grout. WB will request that the ceramic sub attend a job meeting to discuss the grout. FGA to research the use of an epoxy stainless grout. 8/9: WB will get a price for the epoxy grout. It was agreed to use white grout for the baseboard tile only and gray grout for the ceramic floor tile. Ford Gillen taus 1 2005 ° Architects, Inc. iCS 409 Main Street Amherst,MA 01002 - Tel 413-253-2528 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #25 MEETING DATE: 8/9/05 PRESENT Pat McCarthy Valley CDC(VCDC) Krista Benoit Ford Gillen(FGA) Todd Spooner, Gerry Henderson Western Builders(WB) Bill Grady Robert Hall Engineers Jim Tower T&M Electric Item# DESCRIPTION ACTION BY 8,2 Selecting colors shall begin. See previous notes for more detail. WB 5/31: FGA to present color elevations. 6/21: FGA to meet with J. Campbell this week. 6/28: FGA met with J. Campbell and selected interior colors. Exterior colors still pending. 7/8: Exterior colors selected. VCDC is requesting a section of exterior siding/trim/metal be painted to review exterior color selection. 7/19: The painter will be on site working full time from 8/1/05 on. At that time the exterior siding,trim and the metal sample will be done. Linda Valenti and P.McCarthy will review the samples. 7/26: The paint sample will be ready for viewing on Tuesday. P. McCarthy will coordinate with L. Valenti to review the color sample. 8/2: Painter will prepare area with 3 proposed colors for review by VCDC. 11.4 WB will repair the stair at the east side entrance, as required. WB 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off WB or not with a handrail on both sides of the stair. 8/2: The open edge of the stair will be finished with a full height 2x4 wood framed wall with 5/8"painted plywood both sides, with a wall mounted"basement' style wood handrail on metal brackets. 18.3 WB to submit mechanical PVC caps on the north elevation. WB 18.11 VCDC will research the Venetian blinds to be installed in the unit windows. VCDC 6/28: FGA will research aluminum blinds from American Blind Co. VCDC to verify with property manager any preferences. 7/19: WB to price. 8/9: WB decided not to buy or install the blinds. VCDC will contact American Blind to purchase and the property manager to install. 3 -4- NEW BUSINESS 24.1 Schedule: FYI a. Completed: Interior trim on windows and doors; hanging of wood doors. b. Next week: 1) Siding in progress. 2) Painting coordination. 3) Elevator in progress. 4) Sheetrock will resume in retail and 2"d floor. c. Future: 1) Storefront windows to be installed two weeks from siding being finished. 2) Foundation and ramp work in front of building in about one month. 24.2 There is a question about how to install proposed Copper Beach wainscot system which comes WB in 8' sections. WB to confirm with Amherst Woodworking. 24.3 WB to price closet poles and shelves for each resident closet. Combo unit is OK. WB 24.4 WB to confirm whether microwaves can be attached to brackets with tamper-proof screws. WB --- Next meeting: 9:00 a.m., Tuesday, August 9, 2005. FYI Kathleen E. Ford RJ;2226\Mtg.24 Email: Attached list -3- Item# DESCRIPTION ACTION BY 21.10 FGA discussed unit numbers with VCDC. Screws will be used to adhere the numbers to the FGA/VCDC doors. 8/2: FGA and VCDC to consider the alternative of a sign mounted on wall next to unit entry. P. McCarthy will find out what was used at Meadowbrook. 21.12 VCDC is requesting that WB price pouring a concrete floor in basement#1305. WB 22.2 Ceramic grout was reviewed. WB is on record stating they will not be responsible for the soiling of WB/FGA the white grout if used. VCDC discussed the grout with the property manger who prefers gray or off white. Option discussed: do the floor tile with the gray grout(Silver Shadow)but do the baseboard tile with white grout. WB will request that the ceramic sub attend a job meeting to discuss the grout. FGA to research the use of an epoxy stainless grout. 22.3 WB is making the front elevation a priority for scheduling purposes, i.e., ramp and the foundation work. WB 7/26: WB is anticipating taking down the staging on the south elevation in three weeks. The ship lap at the parapet detail is only available in mahogany. WB is pricing everything for the parapet details excluding the sunbursts. L. Valentine will be bring the sketch to Amherst Woodworking for a price for the sunbursts. 8/2: Amherst Woodworking has made a proposal. It was decided that WB should coordinate from here on and treat this as a change order,and will confirm production schedule with Amherst Woodworking. 22.4 WB asked about the amount of sidewalk to be replaced. We will wait to see the extent of FGA/WB sidewalk needing replacement. 22.5 P. McCarthy is going to call the DPW regarding the gathering of water in the street in front of the retail VCDC spaces. 7/26: P. McCarthy is awaiting a return call from either Ned Huntley or Tom Smith. 8/2: Will callagain late September. 22.8 FGA to review adding wood thresholds at unit entries as the VCT and wood floors will be meeting WB directly under unit entry doors. WB to price solid bronze thresholds at lobby and retail entries. 7/26: Four options were reviewed regarding the unit entry threshold: (1)use transition strip between the VCT and the wood floors, (2)use aluminum threshold, (3)use ''/2"thick wood threshold on top of the finish floors, and(4)recess wood threshold which would take about 2 hrs. per door. 8/2: It was decided that clear anodized aluminum threshold will be used. WB will submit product for approval. 23.2 It was discussed changing out the parapet cap from pressure treated wood to Nels-Tek without WB a cap. VCDC would like FGA to find out if we can use the Nels-Tek without a cap. WB will also call the rep. 8/2: Detail with Nels-Tek and flashing was approved. WB to price. 23.3 S. Rogers visited the site yesterday. He was concerned about security. It was agreed that WB WB will lock all windows on the second and third floors on a daily basis. 23.4 The metal sub will submit color samples for the fire escape roofing. FGA 8/2: WB submitted color chips for approval by FGA. 23.5 We discussed replacing the MDO with a Hardiplank product. VCDC would like the painter to WB comment on which product would hold paint better. 8/2: WB will ask painting rep for feedback. 23.7 There is a discrepancy with as-built measurements above the storefront windows regarding the FYI trim details at the retail entry. FGA to submit an updated sketch. 8/2: Corrections were submitted with SK.45.1. -2- Item# DESCRIPTION ACTION BY 18.3 WB to submit mechanical PVC caps on the north elevation. WB 18.6 WB to price for new blacktop in the back parking lot area. FYI 6/28: Paving sub will use a 1-1/2"overlay,at the sidewalk he will drop in and at the property line he will feather to meet the existing condition. 7/19: WB submitted Change Estimate 941. WB will invite the paving sub to job meeting to review the condition of the paving. At that time VCDC will decide to either replace the paving or overlay the existing. 8/2: VCDC decided to proceed with the overlay option. 18.11 VCDC will research the Venetian blinds to be installed in the unit windows. WB 6/28: FGA will research aluminum blinds from American Blind Co. VCDC to verify with property manager any preferences. 7/19: WB to price. 18.12 T&M Electric would like Bill to review with Stan the heat trace and the circuitry. T&M 7/19: T&M is looking for a recommendation regarding the heat trace from RW Hall. 7/26: RW Hall's office said the recommendation should come thru on 8/28/05. 8/2: Heat trace literature was circulated. J. Tower indicated that proposed system should be hard-wired. T&M will confirm availability before cuts are processed as shop drawings for record. 19.6 Basement egress exit: FGA to review and advise. It was confirmed that an emergency exit light will WB need to be installed in the basement. 7/8: We discussed that the Bilco hydraulic bulkhead lifting up and not to the side. J. Tower will contact the contractor for Baczek Fine Arts which has a similar bulkhead for more information. 7/19: J. Tower's report on the bulkhead was negative. They had a hard time calibrating the hydraulics both for exiting from the interior and then being able to close the door. 8/2: FGA submitted an SK with alternative exit,extension of existing metal fire stair to be priced by WB. 19.8 FGA to review the stair detail at the second floor stair where the drywall will meet the underside of the FGA stair and the detail of the VCT meeting the drywall coming up to the second floor landing. 6/28: It was decided to use a 2x12 painted wood stringer on the open side of residential stair. The drywall in the second floor stair landing will be sloped enclosing the space under stair. FGA to submit SK. 20.3 Change Estimate 34 (pouring of basement under retail 1): we will wait until the floor has been WB/VCDC cleaned and the condition of it can be reviewed. 7/8: We will review the basement floor in a month. 20.8 P. McCarthy will need 3 months notice of the project closing. WB will do a schedule and get WB back to VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 21.5 The drawings currently show one exhaust fan for both furnaces which is tied into the owner's panel. It FYI has been suggested that two fans, one for each of the furnaces,be installed and each of those fans be tied into each retail panel. RW Hall will review and advise. 7/19: RW Hall submitted a shop drawing for the exhaust fans. WB will review with their sub. If it's approved by the sub, RW Hall will submit an SK for both HVAC and electric for the changes along with approving the shop drawing submittal. WB to price. 7/26: Exhaust fan shop drawings were approved by the sub. RW Hall will create an SK of the HVAC and the electric changes. 8/2: B. Grady distributed SK.46 showing HVAC and electric changes,and verified that fans will run whenever the unit is running. J. Tower confirmed that power will be taken from each unit. 21.8 WB brought up the condition of the soffit and fascia at the eaves. It is questionable whether we will have WB to replace these areas or if we can paint over. WB will discuss with the painter. 7/26: VCDC would like a cost for the total replacement of both the soffit and the fascia. Use Hardiplank for the soffit and 1"Nels-Tek for the fascia board. 8/2: G.Henderson prepared sketches 1-3 dated 7/29/05 for proposed patch and repair. It was agreed to proceed with this. WB to price. r. e For Gillen AUG - 8 200'a Architects, Inc. 1 L__.. ...__..._ 409 Main Street is Amherst,MA 01002 _ Tel 413-253-2528 Fax 413-256-1553 fgaoffice a fordgillen.com Kathleen E. Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING 924 MEETING DATE: 8/2/05 PRESENT Pat McCarthy Valley CDC (VCDC) Kathy Ford Ford Gillen (FGA) Todd Spooner,,Gerry Henderson Western Builders(WB) Pam Howland Pam Howland Builders Bill Grady Robert Hall Engineers Tim Tower T&M Electric Item# DESCRIPTION ACTION BY 6.8 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up on the WB exterior of the building. 4/12: WB will meet with DPW not Tony Patillo. 5110: WB talked to Ned Huntley. No permit is needed. ADA walkway is required and needs to be maintained. 5/24: WB is working out a new price with the staging sub regarding the change to not use continuous fencing. This triggered other safety features that will need to be required by the staging sub. 7/26: WB received the cost for the mesh but they have not received a price for the plank rental on the staging. 8.2 Selecting colors shall begin. See previous notes for more detail. WB 5/31: FGA to present color elevations. 6/21: FGA to meet with J. Campbell this week. 6/28: FGA met with J. Campbell and selected interior colors. Exterior colors still pending. 7/8: Exterior colors selected. VCDC is requesting a section of exterior siding/trim/metal be painted to review exterior color selection. 7/19: The painter will be on site working full time from 8/l/05 on. At that time the exterior siding,trim and the metal sample will be done. Linda Valenti and P. McCarthy will review the samples. 7/26: The paint sample will be ready for viewing on Tuesday. P. McCarthy will coordinate with L. Valenti to review the color sample. 8/2: Painter will prepare area with 3 proposed colors for review by VCDC. 11.4 1 WB will repair the stair at the east side entrance, as required. WB 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off WB or not with a handrail on both sides of the stair. 8/2: The open edge of the stair will be finished with a full height 2x4 wood framed wall with 5/8" painted plywood both sides,with a wall mounted "basement"style wood handrail on metal brackets. V -6- Name&Address Phone Fax Stan Russin,Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 srussin@rwhall.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 wgutowski@rwhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmul ee tiac.net Steve Rogers,Lending Inspector Rogers Management rogersmanagement@aol.com Mr.Anthony Patillo 413-587-1266 413-587-1264 Building Commissioner City of Northampton 212 Main St. Northampton,MA 01060 apatillo@ciiy.northampton.ma.us . b -5- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA DISTRIBUTION LIST Name&Address Phone Fax Joanne Campbell 413-586-5855 413-586-7521 Valley CDC 30 Market St. Northampton,MA 01060 'c valle cdc.com Valley CDC 413-586-5855 413-586-7521 30 Market St. Northampton,MA 01060 pm@valleycdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford@fordgillen.com Krista Benoit,Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects, Inc. 409 Main St. Amherst,MA 01002 kbenoitgfordp,illen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St.-P.O.Box 587 Granby, MA 01033 pugolini@westembuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby,MA 01033 is ooner westernbuilders.com Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 slake@rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 m utowski rwhall.com -4- Item# DESCRIPTION ACTION BY NEW BUSINESS 23.1 Schedule: FYI a. Siding is in progress. b. Painter will arrived Monday. c. Carpenters installing wood doors in the residential units. d. Elevator is in progress. e. Insulating basement floor joists and retail walls. f. Sheetrock will be done in the retail next week. g. Storefront windows will be installed two weeks from the siding being finished. h. Foundation and ramp work in front of the building will be completed in about a month. 23.2 It was discussed changing out the parapet cap from pressure treated wood to Nels-Tek without FGA/WB a cap. VCDC would like FGA to find out if we can use the Nels-Tek without a cap. WB will also call the rep. 23.3 S. Rogers visited the site yesterday. He was concerned about security. It was agreed that WB WB will lock all windows on the second and third floors on a daily basis. 23.4 The metal sub will submit color samples for the fire escape roofing. WB 23.5 We discussed replacing the MDO with a Hardiplank product. VCDC would like the painter to WB comment on which product would hold paint better. 23.6 The flashing was discussed regarding the parapet details. FGA to resubmit parapet details FGA including the flashing. 23.7 There is a discrepancy with as-built measurements above the storefront windows regarding the FGA trim details at the retail entry. FGA to submit an updated sketch. --- Next meeting: 9:00 a.m., Tuesday, August 2, 2005. FYI Krista Benoit RJ;2226\Mtg.23 Email: Attached list 4 -3- Item# DESCRIPTION ACTION BY 21.5 The drawings currently show one exhaust fan for both furnaces which is tied into the owner's RW Hall panel. It has been suggested that two fans, one for each of the furnaces, be installed and each of those fans be tied into each retail panel. RW Hall will review and advise. 7/19: RW Hall submitted a shop drawing for the exhaust fans. WB will review with their sub. If it's approved by the sub, RW Hall will submit an SK for both HVAC and electric for the changes along with approving the shop drawing submittal. WB to price. 7/26: Exhaust fan shop drawings were approved by the sub. RW Hall will create an SK of the HVAC and the electric changes. 21.8 WB brought up the condition of the soffit and fascia at the eaves. It is questionable whether WB we will have to replace these areas or if we can paint over. WB will discuss with the painter. 7/26: VCDC would like a cost for the total replacement of both the soffit and the fascia. Use Hardi lank for the soffit and 1"Nels-Tek for the fascia board. 21.10 FGA discussed unit numbers with VCDC. Screws will be used to adhere the numbers to the FGA doors. 21.11 The framing around the interior doors and windows was reviewed. It was decided that the trim FYI around the corridor doors and windows will have a '/2" radius. Square trim will be used on the interior of corridor doors along with bathroom &closet doors and windows inside of the units. 7/19: The doors and windows in the stair hallway will also be trimmed with 44n radius trim keeping all public spaces consistent. 7/26: Correct radius trim to 1/2". 21.12 VCDC is requesting that WB price pouring a concrete floor in basement#1305. WB 22.2 Ceramic grout was reviewed. WB is on record stating they will not be responsible for the WB/FGA soiling of the white grout if used. VCDC discussed the grout with the property manger who prefers gray or off white. Option discussed: do the floor tile with the gray grout(Silver Shadow)but do the baseboard the with white grout. WB will request that the ceramic sub attend a 'ob meeting to discuss the grout. FGA to research the use of an epoxy stainless grout. 22.3 WB is making the front elevation a priority for scheduling purposes, i.e., ramp and the WB foundation work . 7/26: WB is anticipating taking down the staging on the south elevation in three weeks. The ship lap at the parapet detail is only available in mahogany. WB is pricing everything for the parapet details excluding the sunbursts. L. Valenti will be bring the sketch to Amherst Woodworking fora price for the sunbursts. 22.4 WB asked about the amount of sidewalk to be replaced. We will wait to see the extent of sidewalk needing replacement. 22.5 P. McCarthy is going to call the DPW regarding the gathering of water in the street in front of VCDC the retail spaces. 7/26: P. McCarthy is awaiting a return call from either Ned Huntley or Tom Smith. 22.7 FGA would like the color of the leaders coming down for the gutters to match the siding. WB FYI will verify with the painter about spraying the leaders after they're installed. 7/26: The painter canspray the gutters. 22.8 FGA to review adding wood thresholds at unit entries as the VCT and wood floors will be FYI meeting directly under unit entry doors. WB to price solid bronze thresholds at lobby and retail entries. 7/26: Four options were reviewed regarding the unit entry threshold: (1) use transition strip between the VCT and the wood floors,(2) use aluminum threshold,(3) use '/2" thick wood threshold on top of the finish floors, and (4) recess wood threshold which would take about 2 hrs. per door. -2- Item# I DESCRIPTION ACTION BY 8.2 7/19: The painter will be on site working full time from 8/1/05 on. At that time the exterior siding,trim WBNCDC Cont'd and the metal sample will be done. Linda Valenti and P. McCarthy will review the samples. 7/26: The paint sample will be ready for viewing on Tuesday. P. McCarthy will coordinate with L. Valenti to review the color sample.. 11.4 WB will repair the stair at the east side entrance,as required. WB 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off FGA or not with a handrail on both sides of the stair. 18.3 WB to submit mechanical PVC caps on the north elevation. WB 18.6 WB to price for new blacktop in the back parking lot area. WB 6/28: Paving sub will use a 1-1/2" overlay, at the sidewalk he will drop in and at the property line he will feather to meet the existing condition. 7/19: WB submitted Change Estimate#41. WB will invite the paving sub to job meeting to review the condition of the paving. At that time VCDC will decide to either replace the paving or overlay the existing. 18.11 VCDC will research the Venetian blinds to be installed in the unit windows. WB 6/28: FGA will research aluminum blinds from American Blind Co. VCDC to verify with property manager any preferences. 7/19: WB to price. 18.12 T&M Electric would like Bill to review with Stan the heat trace and the circuitry. RW Hall 7/19: T&M is looking for a recommendation regarding the heat trace from RW Hall. 7/26: RW Hall's office said the recommendation should come thru on 8/28/05. 19.6 Basement egress exit: FGA to review and advise. It was confirmed that an emergency exit FYI light will need to be installed in the basement. 7/8: We discussed that the Bilco hydraulic bulkhead lifting up and not to the side. J. Tower will contact the contractor for Baczek Fine Arts which has a similar bulkhead for more information. 7/19: J. Tower's report on the bulkhead was negative. They had a hard time calibrating the hydraulics both for exiting from the interior and then being able to close the door. 19.8 FGA to review the stair detail at the second floor stair where the drywall will meet the FGA underside of the stair and the detail of the VCT meeting the drywall coming up to the second floor landing. 6/28: It was decided to use a 2x12 painted wood stringer on the open side of residential stair. The drywall in the second floor stair landing will be sloped enclosing the space under stair. FGA to submit SK. 20.3 Change Estimate 34 (pouring of basement under retail 1): we will wait until the floor has been WBNCDC cleaned and the condition of it can be reviewed. 7/8: We will review the basement floor in a month. 20.8 P. McCarthy will need 3 months notice of the project closing. WB will do a schedule and get WB back to VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 20.9 VCDC would like to install an A size window in the north wall of retail 2. WB will price. FGA 7/8: WB submitted change estimate #38 which was approved by VCDC. FGA will locate the new window. Ford Gillen 1� Zoos Architects, Inc. 409 Main Street Amherst,MA 01002 wl 0t i'' , ;i1��1S Tel 413-253-2528 - _--_— Fax 413-256-1553 fgaoffice @fordgillen.com Kathleen E. Ford,AIA William V. Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #23 MEETING DATE: 7/26/05 PRESENT Pat McCarthy Valley CDC (VCDC) Krista Benoit Ford Gillen (FGA) Todd Spooner, Gerry Henderson Western Builders (WB) Jennica Huff, Pam Howland Pam Howland Builders Bill Grady Robert Hall Engineers Item# DESCRIPTION ACTION BY 5.12 Items that reference W. King's field notes: Masonry work for northeast foundation wall will be on hold WB until VCDC hears from Steve Rogers. WB to price. 4/5: WB to price after the gas has been installed. 5110: VCDC to call gas company as a reminder. 5/17: VCDC called the gas company,they came to the site and flagged it. They requested that the dumpster and some machinery be moved to install the gas. WB will move the dumpster the week of 5/23/05 along with any other equipment, as necessary. 5/31: VCDC contacted the foreman for the gas company in Florence. He said that the gas company would be installing today. 6/7: The gas installation was completed Monday. WB is going to put in a new dumpster out back. They will coordinate with the gas company to do the paving when needed. 6/14: Paving at the sidewalk and the street was completed. The paving at the rear of the building is yet to be completed. 6.8 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up on the WB exterior of the building. 4/12: WB will meet with DPW not Tony Patillo. 5110: WB talked to Ned Huntley. No permit is needed. ADA walkway is required and needs to be maintained. 5/24: WB is working out a new price with the staging sub regarding the change to not use continuous fencing. This triggered other safety features that will need to be required by the staging sub. 7/26: WB received the cost for the mesh but they have not received a price for the plank rental on the staging. 8.2 Selecting colors shall begin. See previous notes for more detail. VCDC 5/31: FGA to present color elevations. 6/21: FGA to meet with J. Campbell this week. 6/28: FGA met with J. Campbell and selected interior colors. Exterior colors still pending. 7/8: Exterior colors selected. VCDC is requesting a section of exterior siding/trim/metal be painted to review exterior color selection. f i -4- Item# DESCRIPTION ACTION BY 1 22.6 Ceiling in lobby and retail entries will be V-groove. FYI 22.7 FGA would like the color of the leaders coming down for the gutters to match the siding. WB WB will verify with the painter about spraying the leaders after they're installed. 22.8 FGA to review adding wood thresholds at unit entries as the VCT and wood floors will be FGA meeting directly under unit entry doors. ` WB to pri ce solid bronze thresholds at lobby and retail entries. --- I Next meeting: 9:00 a.m.,Tuesday, July 26, 2005. FYI st� Krista Benoit RJ,2226\Mtg.21 Finail: Attached list -3- Item# DESCRIPTION ACTION BY 21.1 Schedule: FYI a. Painting on the 3`d floor to begin next week. b. Interior doors are arriving and will be installed. c. Exterior demo will continue. d. Windows will be installed. e. Sheetrock on the retail ceiling will begin this week. f. Second floor will be ready for paint the week of 7/20/05. 21.5 The drawings currently show one exhaust fan for both furnaces which is tied into the owner's WB/ panel. It has been suggested that two fans, one for each of the furnaces, be installed and each RW Hall of those fans be tied into each retail panel. RW Hall will review and advise. 7/19: RW Hall submitted a shop drawing for the exhaust fans. WB will review with their sub. If it's approved by the sub,RW Hall will submit an SK for both HVAC and electric for the changes along with approving the shop drawing submittal. WB to price. 21.6 The Nels-Tek trim will be attached with finish nails and caulked. het dip galvanized nails FYI that are a..:..°.. f4....i. then eau Pied We will also use flush nailing for the Hardiplank siding. The siding contractor is requesting face nailing be used where there are deviations in the building. VCDC approved these changes. 7/19: See correction above. 21.7 FGA will submit an SK regarding the parapet detail. FGA 7/19: A preliminary SK sketch was discussed regarding materials to be used and signage for the retail. FGA to submit an SK based on those recommendations. 21.8 WB brought up the condition of the soffit and fascia at the eaves. It is questionable whether WB we will have to replace these areas or if we can paint over. WB will discuss with the painter. 21.9 VCDC requested that WB price out installing wainscoting in the corridor hallways only. If the WB/FGA wainscot comes in standard lengths we will pick a height based on that. If not,we will go with a height of 42". The wood trim, cap and wainscot will be poplar. The baseboard will remain vinyl. FGA to submit a wall section SK. 21.10 FGA discussed unit numbers with VCDC. Screws will be used to adhere the numbers to the FGA doors. 21.11 The framing around the interior doors and windows was reviewed. It was decided that the trim FYI around the corridor doors and windows will have a %2" radius. Square trim will be used on the interior of corridor doors along with bathroom&closet doors and windows inside of the units. 7/19: The doors and windows in the stair hallway will also be trimmed with '/4" radius trim keeping all public spaces consistent. 21.12 VCDC is requesting that WB price pouring a concre(e floor in basement 91305. WB NEW BUSINESS 22.1 WB submitted Change Estimate#40 regarding VCT pattern in the hallway. Approved. FYI 22.2 Ceramic grout was reviewed. WB is on record stating they will not be responsible for the WB/FGA soiling of the white grout if used. VCDC discussed the grout with the property manger who prefers gray or off white. Option discussed: do the floor tile with the gray grout(Silver Shadow) but do the baseboard tile with white grout. WB will request that the ceramic sub attend a job meeting to discuss the grout. FGA to research the use of an epoxy stainless grout. 22.3 WB is making the front elevation a priority for scheduling purposes, i.e., ramp and the WB foundation work . 22.4 WB asked about the amount of sidewalk to be replaced. We will wait to see the extent of sidewalk needing replacement. 22.5 P. McCarthy is going to call the DPW regarding the gathering of water in the street in front of VCDC the retails aces. Item# DESCRIPTION ACTION BY 11.4 WB will repair the stair at the east side entrance, as required. WB 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off FGA or not with a handrail on both sides of the stair. 18.3 WB to submit mechanical PVC caps on the north elevation. WB 18.6 WB to price for new blacktop in the back parking lot area. WB 6/28: Paving sub will use a 1-1/2" overlay, at the sidewalk he will drop in and at the property line he will feather to meet the existing condition. 7/19: WB submitted Change Estimate#41. WB will invite the paving sub to job meeting to review the condition of the paving. At that time VCDC will decide to either remove the avin or overlay the existing. 18.11 VCDC will research the Venetian blinds to be installed in the unit windows. WB 6/28: FGA will research aluminum blinds from American Blind Co. VCDC to verify with property manager any preferences. 7/19: WB to price. 18.12 T&M Electric would like Bill to review with Stan the heat trace and the circuitry. RW Hall 7/19: T&M is looking for a recommendation regarding the heat trace from RW Hall. 19.6 Basement egress exit: FGA to review and advise. It was confirmed that an emergency exit light will need to be installed in the basement. 7/8: We discussed that the Bilco hydraulic bulkhead lifting up and not to the side. J. Tower will contact the contractor for Baczek Fine Arts which has a similar bulkhead for more information. 7/19: J. Tower's report on the bulkhead was negative. They had a hard time calibrating the hydraulics both for exiting from the interior and then bein- able to close the door. 19.7 Statewide brought up the idea of eliminating the three water heaters installed in each of the retail FYI bathrooms for a credit of$400. The hot water would be supplied by the boiler. VCDC to review. FGA to look at the hot water heater cuts regarding ADA issue under the retail bathroom sinks. 6/28: FGA submitted SK 35. The feasibility of fitting the hot water heaters under the sink is still a question. WB will coordinate in field regarding ADA requirements submitted by FGA. Option 1: locate the hot water heater under the sink between the trap and the bracket holding the countertop; Option 2: put the hot water heater in the basement directly under the retail sink. 7/19: It was decided to go with Option 2 putting the water heaters in basement under retail bathroom sinks. 19.8 FGA to review the stair detail at the second floor stair where the drywall will meet the FGA underside of the stair and the detail of the VCT meeting the drywall coming up to the second floor landing. 6/28: It was decided to use a 2x12 painted wood stringer on the open side of residential stair. The drywall in the second floor stair landing will be sloped enclosing the space under stair. FGA to submit SK. 20.3 Change Estimate 34 (pouring of basement under retail 1): we will wait until the floor has been WB/VCDC cleaned and the condition of it can be reviewed. 7/8: We will review the basement floor in a month. 20.8 P. McCarthy will need 3 months notice of the project closing. WB will do a schedule and get WB back to VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 20.9 VCDC would like to install an A size window in the north wall of retail 2. WB will price. FGA 7/8: WB submitted change estimate 938 which was approved by VCDC. FGA will locate the new window. 20.10 FGA is requesting a sample of the bronze anodized metal used for the storefront windows. WB 20.11 The trim for the retail entry was reviewed. FGA to submit an SK. FGA 1-7c -l) 4 Ford Gillen Architects, Inc. I 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice @fordgillen.com Kathleen E. Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING 422 MEETING DATE: 7/19/05 PRESENT Pat McCarthy Valley CDC (VCDC) Krista Benoit,Kathy Ford Ford Gillen (FGA) Todd Spooner, Gerry Henderson Western Builders (WB) Jim Tower T& M Electric Bill Gradv Robert Hall Engineers j Itera 4 DESCRIPTION _ _ ACTION BY 0.5..12 Items that reference W. King's field notes: Masonry work for northeast foundation wall will be on hold WB until VCDC hears from Steve Rogers. WB to price. 4/5: WB to price after the gas has been installed. 5110: VCDC to call gas company as a reminder. 5/17: VCDC called the gas company, they came to the site and flagged it. They requested that the dumpster and some machinery be moved to install the gas. WB will move the dumpster the week of 5/23/05 along with any other equipment, as necessary. 5/31: VCDC contacted the foreman for the gas company in Florence. He said that the gas company would be installing today. 6/7: The gas installation was completed Monday. WB is going to put in a new dumpster out back. They will coordinate with the gas company to do the paving when needed. /1e, n.._.•_... t_. :_A�.._. tl. .t__ t He_t mt_._ fth vi t-r. 1'avlii�at il.c �.u�waih aild ilia �.rCCi way (:vn-iplei..:i. 1u� t:d'vili�at lic: iea:Ui u,Z building is yet to be completed. 6.8 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up on the WB exterior of the building. 4/12: WB will meet with DPW not Tony Patillo. 5110: WB talked to Ned Huntley. No permit is needed. An ADA walkway is required and needs to be maintained. 5/24: WB is working out a new price with the staging sub regarding the change to not use continuous fencing. This triggered other safety features that will need to be required by the staging sub. 8.2 Selecting colors shall begin. See previous notes for more detail. WB 5131: FGA to present color elevations. 6/21: FGA to meet with J. Campbell this week. 6/28: FGA met with J. Campbell and selected interior colors. Exterior colors still pending. 7/8: Exterior colors selected. VCDC is requesting a section of exterior siding/trim/metal be painted to review exterior color selection. 7/19: The painter will be on site working full time from 8/1/05 on. At that time the exterior siding,trim and the metal sample will be done. Linda Valenti and P. McCarthy will review the samples. W Ford L Gillen Architects, Inc. 409 Main Street I PT rl Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice(t.—hfordgillen.com Kathleen E. Ford,AIA William V. Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction 'Mlectlaz MEETING 920 MEETING DATE: 6/28/05 PRESENT Pat McCarthy Valley CDC (VCDC) Krista Benoit, Kathy Ford Ford Gillen (FGA) Todd Spooner, Gerry Henderson Western Builders (WB) Jim Tower T& M Electric Bill Grady Robert Hall Engineers Item# DESCRIPTION i ACTION BY 5.12 Items that reference W. King's field notes: Masonry work for northeast foundation wall will be on hold WB until VCDC hears from Steve Rogers. WB to price. 4/5: W13 to price after the gas has been installed. 5110: VCDC to call gas company as a reminder. 5/17: VCDC called the gas company,they came to the site and flagged it. They requested that the dumpster and some machinery be moved to install the gas. W13 will move the dumpster the week of 5/23/05 along with any other equipment, as necessary. 5/31: VCDC contacted the foreman for the gas company in Florence. He said that the gas company would be installing today. 6/7: The gas installation was completed Monday. WB is going to put in a new dumpster out back. They will coordinate with the gas company to do the paving when needed. 6/14: Paving at the sidewall, and the street was co-1-cipletc'. The pavin, at he r of building is yet to be completed. L U I g t - r,2,2 the 6.8 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up on the WB exterior of the building. 4/12: WB will meet with DPW not Tony Patillo. 5110: W13 talked to Ned Huntley. No permit is needed. An ADA walkway is required and needs to be maintained. 5/24: WB is working out a new price with the staging sub regarding the change to not use continuous fencing. This triggered other safety features that will need to be required by the staging sub 8.2 Selecting colors shall begin. See previous notes for more detail. FGA 5/31: FGA to present color elevations. 6/21: FGA to meet with J. Campbell this week. 6/28: FGA met with I Campbell and selected interior colors. Exterior colors still pending. -5- Name&Address Phone Fax Stan Russin, Electrical 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 srussin@rwhall.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 wgutowski@rwhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmul ee tiac.net Steve Rogers,Lending Inspector Rogers Management roizersmanagement@aol.com Mr. Anthony Patillo 413-587-1266 413-587-1264 Director of Planning&Development City of Northampton 210 Main St. Northampton,MA 01060 apatillo@ciiy.northampton.ma.us -4- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V. Gillen,AIA DISTRIBUTION LIST Name&Address Phone Fax Joanne Campbell,Executive Director 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 'c valle cdc.com Pat McCarthy,Project Manager 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 m vane cdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford ford illen.com Krista Benoit,Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects, Inc. 409 Main St. Amherst,MA 01002 kbenoit@fordgillen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St.-P.O.Box 587 Granby,MA 01033 u olini westernbuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby,MA 01033 is ooner westernbuilders.com Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 0 100 1 slake rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 m utowski hall.com -3- NEW BUSINESS 19.1 Schedule: FYI a. Sheetrock and taping for the next three weeks. b. Staging will start end of this week. c. Siding to start 7/5/05. d. Exterior work will take approximately two months from 7/5/05. The concrete and blacktop will finish up the work on the exterior. e. Elevator is expected in three to four weeks. f. Inspection for retail electric expected this week. 19.2 Change Estimates#32 ($2,525) refacing brick on east elevation)and#34 ($8,357)concrete FYI floor in retail basement were submitted today. 19.3 VCDC handed out a statement regarding the application for Cross Connection Installation. FYI 19.4 MJ Moran notified T&M Electric that it is their responsibility to install the sprinkler supply FYI notifier bell outside which will tie into the fire alarms stem. 19.5 T&M has installed the wiring for the retail lights and the exit lights to the retail panels. The FGA wiring is installed per the code,but conflicts with the drawings. The drawing specifies the emergency lights to be wired to the individual retail panels and the retail lights to go to the owner's panel in the basement. T&M felt this would trigger a code violation. FGA to review with Robt. Hall's office. 19.6 Basement egress exit: FGA to review and advise. It was confirmed that an emergency exit FGA light will need to be installed in the basement. 19.7 Statewide brought up the idea of eliminating the three water heaters installed in each of the VCDC/FGA retail bathrooms for a credit of$400. The hot water would be supplied by the boiler. VCDC to review. FGA to look at the hot water heater cuts regarding ADA issue under the retail bathroom sinks. 19.8 FGA to review the stair detail at the second floor stair where the drywall will meet the FGA underside of the stair and the detail of the VCT meeting the drywall coming up to the second floor landing. 19.9 FGA to advise on how to cover the existing lally column in the southeast corner where the two FGA storefront windows meet. Next meeting: 9:00 a.m.,Tuesday, June 28, 2005. FYI �z4or� Krista Benoit RJ;2226\Mtg. 19 Email: Attached list r -2- Item# DESCRIPTION ACTION BY 8.2 Selecting colors shall begin. We are anticipating five to six colors. FGA will make a color boards for FGA VCDC to review. WB will speed up the process for the VCT floor submittal. 4/12: FGA is waiting for ceramic tile and VCT submittal. 4/19: FGA received VCT and ceramic tile submittals. 5/3: FGA to set up a time to meet with J.Campbell of VCDC to view the color boards. 5110: FGA also waiting for plastic laminate samples. 5/24: We will be meeting with J. Campbell 5/27/05 at 9:00 am.to go over the color boards. 5/31: FGA to present color elevations. 6/21: FGA to meet with I Campbell this week. 10.2 WB to clarify who is installing the heat trace in the gutter and how this will tie into the electric. FYI 4/26: FGA to research location in spec. FGA to talk to S.Russin about a heat trace around the lobby roof drain. 5/10: WB talked to the roofers who suggested using seamless gutters. FGA to review and advise. FGA gave fax from Robt.Hall's office to J.Tower regarding the heat trace product. He will get back to us regarding heat trace lengths and voltage. FGA will send a copy of the fax to WB. 5/31: FGA agreed to use the seamless gutters. T&M is currently wiring for the heat trace. WB to present a submittal for the gutters including gauge required for seamless and color. 6/21: WB confirmed the thickness of the aluminum at.032 as specified. They have submitted a color chart. Change Estimate#33 ($3500 credit) using seamless gutters was accepted. 11.4 WB will repair the stair at the east side entrance,as required. WB 17.2 WB will find out whose name the meter is in. Eventually,it will be in the name of"Valley VCDC CDC Go West,LLC. 6/14: The water meter owner will be"Valley Go West, LLC." 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off FGA or not with a handrail on both sides of the stair. 18.2 Masonry on northeast corner we own as refacing only. WB to price structural work on the WB inside of the wall. 6/21: The masonry structural work is time and materials. 18.3 WB to submit mechanical PVC caps on the north elevation. WB 18.4 WB to research the louvers and vents and if they will be primed for painting. WB 18.5 WB to price Nels-Tek in place of the Hardi-Trim under the south elevation storefront windows. 18.6 1 WB to price for new blacktop in the back parking lot area. WB 18.7 WB to price painting the brick foundation walls on the south, north and east sides of the WB building. This also includes masonry patching. 18.11 VCDC will research the Venetian blinds to be installed in the unit windows. VCDC 18.12 T&M Electric would like Bill to review with Stan the heat trace and the circuitry. RW Hall 18.15 WB to price insulation in the retail bathrooms. WB 18.16 WB to price the addition of microwaves in each unit kitchenette,the under cabinet brackets WB and the outlets for the microwave units. 6/21: WB submitted Change Estimate#35($3,596) for microwaves. WB to price the dedicated circuits that were installed for the microwaves. 18.17 WB to confirm with the cabinet sub whether or not the cabinet can be changed to a microwave FGA cabinet or make it a smaller cabinet. WB will confirm the location with T&M Electric. 6/21: VCDC agreed to change the 42" kitchen cabinet to a 36" cabinet. This has triggered an issue with the under cabinet lighting. FGA to review changing from a 4' cabinet li ht to a 2' under cabinet light,if necessary. Ford Gillen a Architects, Inc. 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice @fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #19 MEETING DATE: 6/21/05 PRESENT Joanne Campbell Valley CDC (VCDC) Krista Benoit, Kathy Ford Ford Gillen(FGA) Todd Spooner,Gerry Henderson Western Builders (WB) Jim Tower T&M Electric Lenny Scarnici Statewide Item# DESCRIPTION ACTION BY 5.12 Items that reference W. King's field notes: Masonry work for northeast foundation wall will be on hold WB until VCDC hears from Steve Rogers. WB to price. 4/5: WB to price after the gas has been installed. 5110: VCDC to call gas company as a reminder. 5/17: VCDC called the gas company,they came to the site and flagged it. They requested that the dumpster and some machinery be moved to install the gas. WB will move the dumpster the week of 5/23/05 along with any other equipment,as necessary. 5/31: VCDC contacted the foreman for the gas company in Florence. He said that the gas company would be installing today. 6/7: The gas installation was completed Monday. WB is going to put in a new dumpster out back. They will coordinate with the gas company to do the paving when needed. 6/14: Paving at the sidewalk and the street was completed. The paving at the rear of the building is yet to be completed. 6.8 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up on the WB exterior of the building. 4/12: WB will meet with DPW not Tony Patillo. 5110: WB talked to Ned Huntley. No permit is needed. An ADA walkway is required and needs to be maintained. 5/24: WB is working out a new price with the staging sub regarding the change to not use continuous fencing. This triggered other safety features that will need to be required by the staging sub. 6.14 Opening from lobby basement to retail basement: Currently Drawing D.1.1 shows removing the brick FYI only as a basement access. There is an issue with the dip drop that would be created trying to get through that space. FGA to review and advise. 3/29: WB will price cuts for the fieldstone foundation wall for a full opening from basement to basement. 4/19: WB received prelim price of$2,500 for the cut and disposal of materials. WB to firm up prices. 4/26: WB submitted a price of $3,053—see Change Estimate#11. VCDC is putting this item on hold. 6/21: VCDC approved Change Estimate#11. , . t -5- Name&Address Phone Fax Stan Russin,Electrical 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 srussin rwhall.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 wizutowski@nvhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmul ee tiac.net Steve Rogers, Lending Inspector Rogers Management rogersmanagement@aol.com Mr. Anthony Patillo 413-587-1266 413-587-1264 Director of Planning&Development City of Northampton 210 Main St. Northampton, MA 01060 apatillo@61y.aggharn on.ma.us -4- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA DISTRIBUTION LIST Name&Address Phone Fax Joanne Campbell,Executive Director 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton, MA 01060 ic@v—alleycdc.com Pat McCarthy,Project Manager 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 m valle cdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford@fordgillen.com Krista Benoit,Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects,Inc. 409 Main St. Amherst,MA 01002 kbenoit@fordaillen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St.-P.O. Box 587 Granby,MA 01033 u olini westembuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby,MA 01033 Lspooner@westembuilders.com Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam, MA 01001 slake@rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 m utowski rwhall.com a e i -3- Item# DESCRIPTION ACTION BY 18.1 Schedule: FYI a. Sheetrock currently going up in the 4th floor(half walls). b. Insulation starting today in P floor attic. c. Masonry in alley started today. d. Concrete floor and ramp are done. e. Canopy is coming off today. f. Storefront glass will be broken and removed tomorrow. WB will install a temporary wall for security in this area. g. Framing for strorefront windows will begin. h. Staging to go up next week. i. We expect the staging to be up about two months for the siding finishes. 18.2 Masonry on northeast corner we own as refacing only. WB to price structural work on the WB inside of the wall. 18.3 WB to submit mechanical PVC caps on the north elevation. WB 18.4 WB to research the louvers and vents and if they will be primed for painting. WB 18.5 WB to price Nels-Tek in place of the Hardi-Trim under the south elevation storefront windows. 18.6 WB to price for new blacktop in the back parking lot area. WB 18.7 WB to price painting the brick foundation walls on the south, north and east sides of the WB building. This also includes masonry patching. 18.8 WB to price refacing of the east brick foundation wall from the right of the storefront window WB to the left of the side retail entry door. 18.9 WB to email the updated change order log to VCDC and FGA. WB 18.10 WB to price the pouring of the concrete floor in the basement under retail 1. The electric WB anel will be adjusted for this higher floor elevation. 18.11 VCDC will research the Venetian blinds to be installed in the unit windows. VCDC 18.12 T&M Electric would like Bill to review with Stan the heat trace and the circuitry. RW Hall 18.13 Clarification: The light/fans in the unit bathrooms are on separate switches(you can turn the FYI light on/off without the fan turning on). The fan will be on a 24 hr. programmable timer so it will go on and off based on the timer setting. 18.14 VCDC property management suggested moving the camera location from the right side of the FYI residential lobby entry to the left side. This has been done. 18.15 WB to price insulation in the retail bathrooms. WB 18.16 WB to price the addition of microwaves in each unit kitchenette,the under cabinet brackets WB and the outlets for the microwave units. 18.17 WB to confirm with the cabinet sub whether or not the cabinet can be changed to a microwave WB cabinet or make it a smaller cabinet. WB will confirm the location with T&M Electric. 18.18 WB handed out Change Estimate#29 and#30 both regarding maple flooring in the retail. FYI Next meeting: 9:00 a.m.,Tuesday, June 21, 2005. FYI zom'/— Krista Benoit RJ;2226\Mtg. 18 Email: Attached list -2- Item# DESCRIPTION ACTION BY 6.8 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up on the WB exterior of the building. 4/12: WB will meet with DPW not Tony Patillo. 5110: WB talked to Ned Huntley. No permit is needed. An ADA walkway is required and needs to be maintained. 5/24: WB is working out a new price with the staging sub regarding the change to not use continuous fencing. This triggered other safety features that will need to be required by the staging sub. 6.9 Foundation wall on the south exterior wall needs to be built back up where there had been a stair to the FYI basement. 3/29: This will be time and materials for concrete block with brick veneer. 415: Correction: There had been a stair to the residential units,not to the basement. 4/12: WB is going to wait for the basement to be poured before they do this work. 5/17: FGA to review and advise regarding the south foundation wall elevation. 5/24: South foundation wall: a. Existing stucco will be removed by the mason. b. Existing brick will be re-mortared. C. Hardi Trim will be installed under the storefront windows to the top of ramp or top of brick foundation wall. 5/31: WB to price. 6/14: WB submitted Change Estimate#26: $2,779. 6.14 Opening from lobby basement to retail basement: Currently Drawing D.1.1 shows removing the brick FYI only as a basement access. There is an issue with the dip drop that would be created trying to get through that space. FGA to review and advise. 3/29: WB will price cuts for the fieldstone foundation wall for a full opening from basement to basement. 4/19: WB received prelim price of$2,500 for the cut and disposal of materials. WB to firm up prices. 4/26: WB submitted a price of $3,053—see Change Estimate#11. VCDC is putting this item on hold. 8.2 Selecting colors shall begin. We are anticipating five to six colors. FGA will make a color boards for FGA VCDC to review. WB will speed up the process for the VCT floor submittal. 4/12: FGA is waiting for ceramic tile and VCT submittal. 4/19: FGA received VCT and ceramic tile submittals. 5/3: FGA to set up a time to meet with J. Campbell of VCDC to view the color boards. 5110: FGA also waiting for plastic laminate samples. 5/24: We will be meeting with J. Campbell 5/27/05 at 9:00 am.to go over the color boards. 5/31: FGA to present color elevations. 10.2 WB to clarify who is installing the heat trace in the gutter and how this will tie into the electric. T&M/WB 4/26: FGA to research location in spec. FGA to talk to S. Russin about a heat trace around the lobby roof drain. 5110: WB talked to the roofers who suggested using seamless gutters. FGA to review and advise. FGA gave fax from Robt. Hall's office to J. Tower regarding the heat trace product. He will get back to us regarding heat trace lengths and voltage. FGA will send a copy of the fax to WB. 5/31: FGA agreed to use the seamless gutters. T&M is currently wiring for the heat trace. WB to pres ent a submittal for the gutters including gauge required for seamless and color. 11.4 WB will repair the stair at the east side entrance,as required. WB 17.2 WB will find out whose name the meter is in. Eventually, it will be in the name of"Valley WB CDC Go West, LLC. 6/14: The water meter owner will be "Valley Go West,LLC." 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off FGA or not with a handrail on both sides of the stair. 17.8 Trim detail for the retail entry was reviewed by all. FGA to submit an SK. FGA Ford Gillen Architects, Inc. 17 409 Main Street Amherst,MA 01002 JUN 2 2 2005 Tel 413-253-2528 Fax 413-256-1553 fgaoffice@fordgillen.com DEP" Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #18 MEETING DATE: 6/14/05 PRESENT Pat McCarthy, Joanne Campbell Valley CDC (VCDC) Krista Benoit Ford Gillen (FGA) Todd Spooner, Gerry Henderson Western Builders(WB) Jim Tower T&M Electric Bill Grady Robert Hall Engineers Item N DESCRIPTION ACTION BY 1.20 See previous notes for more detail. FYI 4/19: Waiting for plumbing price(see Change Estimate#10). WB would like to move roof drain to outside wall as existing roof slopes to the north&west. Possible conflict w/roof drain&fire sprinklers. 5/3: It was decided to keep the overflow drain. The roof drain has been moved to the west wall along with the overflow drain. WB is still waiting for a plumbing price. 5/17: It was decided to remove the overflow drain scuppers,and to have a 5"roof drain. WB to price and design confirmed with RW Hall. 5/24: W. King's field notes will be reviewed at the next job meeting. WB will price the reinforcement for the overflow drain. 6/14: WB handed out Change Estimates: #27 structural reinforcing: $288. #28 add overflow drain: $7,047. VCDC approved 927. 5.12 Items that reference W. King's field notes: Masonry work for northeast foundation wall will be on hold WB until VCDC hears from Steve Rogers. WB to price. 4/5: W13 to price after the gas has been installed. 5/10: VCDC to call gas company as a reminder. 5/17: VCDC called the gas company,they came to the site and flagged it. They requested that the dumpster and some machinery be moved to install the gas. W13 will move the dumpster the week of 5/23/05 along with any other equipment,as necessary. 5/31: VCDC contacted the foreman for the gas company in Florence. He said that the gas company would be installing today. 6/7: The gas installation was completed Monday. WB is going to put in a new dumpster out back. They will coordinate with the gas company to do the paving when needed. 6/14: Paving at the sidewalk and the street was completed.The paving at the rear of the building is yet to be completed. A -5- Name&Address Phone Fax Stan Russin,Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 srussin@Lrwhall.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 wgutowski@rwhall.com Wayne King,Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmul ee tiac.net Steve Rogers,Lending Inspector Rogers Management ro ersmana ement aol.com Mr.Anthony Patillo 413-587-1266 413-587-1264 Building Commissioner City of Northampton 212 Main St. Northampton,MA 01060 a atillo ci .northam ton.ma.us -4- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB 4 2226 Fax 413-256-1553 fgaoffice @fordgi l len.com Kathleen E.Ford,AIA William V.Gillen,AIA DISTRIBUTION LIST Name&Address Phone Fax Joanne Campbell 413-586-5855 413-586-7521 Valley CDC 30 Market St. Northampton,MA 01060 ic@_valleycdc.com Valley CDC 413-586-5855 413-586-7521 30 Market St. Northampton,MA 01060 pm@valleycdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford ford illen.com Krista Benoit,Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects, Inc. 409 Main St. Amherst,MA 01002 kbenoit ford illen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. -P.O. Box 587 Granby, MA 01033 pugolini@westembuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby,MA 01033 is ooner westembuilders.com Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 slake rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 mgutowski@nyhall.com -3- NEW BUSINESS 21.1 Schedule: FYI a. Painting on the 3`d floor to begin next week. b. Interior doors are arriving and will be installed. c. Exterior demo will continue. d. Windows will be installed. e. Sheetrock on the retail ceiling will begin this week. f. Second floor will be ready for paint the week of 7/20/05. 21.2 Sheetrock contractor asked about the second floor assembly. FGA advised them to install the FYI metal resilient channels under the two layers of gypsum wall board as shown in the drawings. This assembly is required for both fire and sound requirements. 21.3 P. McCarthy will be meeting with reps from Mass. Electric to pay fee and sign application for FYI the upgrade of service. The fee is approximately$7.000 which includes the load calculations and the three meters. T&M Electric will contact Mass. Electric on Tuesday to confirm a date and time to tie-in the electric to the building. 21.4 Change Order No. 2 was signed and given to P. McCarthy for J. Campbell's signature. VCDC FYI will then mail the CO back to FGA. 21.5 The drawings currently show one exhaust fan for both furnaces which is tied into the owner's RW Hall panel. It has been suggested that two fans, one for each of the furnaces, be installed and each of those fans be tied into each retail panel. RW Hall will review and advise. 21.6 The Nels-Tek trim will be attached with hot dip galvanized nails that are driven flush then FYI caulked. We will also use flush nailing for the Hardiplank siding. The siding contractor is requesting face nailing be used where there are deviations in the building. VCDC approved these chan es. 21.7 FGA will submit an SK regarding the parapet detail. FGA 21.8 WB brought up the condition of the soffit and fascia at the eaves. It is questionable whether WB we will have to replace these areas or if we can paint over. WB will discuss with the painter. 21.9 VCDC requested that WB price out installing wainscoting in the corridor hallways only. If the WB/FGA wainscot comes in standard lengths we will pick a height based on that. If not, we will go with a height of 42". The wood trim, cap and wainscot will be poplar. The baseboard will remain vinyl. FGA to submit a wall section SK. 21.10 FGA discussed unit numbers with VCDC. Screws will be used to adhere the numbers to the FGA doors. 21.1. 1 The framing around the interior doors and windows was reviewed. It was decided that the trim FYI around the corridor doors and windows will have a '/2" radius. Square trim will be used on the interior of corridor doors along with bathroom and closet doors and windows inside of the units. 21.12 VCDC is requesting that WB price pouring a concrete floor in basement#1305. WB --- Next meeting: 9:00 a.m.,Tuesday, July 19, 2005. FYI Krista Benoit RJ;2226\Mtg.21 Email: Attached list -2- Item# DESCRIPTION ACTION BY 11.4 WB will repair the stair at the east side entrance, as required. WB 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off FGA or not with a handrail on both sides of the stair. 18.3 WB to submit mechanical PVC caps on the north elevation. WB 18.4 WB to research the louvers and vents and if they will be primed for painting. FYI 6/28: Aluminum louvers are anodized ready for paint. T. Spooner will talk to painter about prep for aluminum vents. 7/8: The painter stated the use of latex paint over the aluminum will not be a problem. 18.6 WB to price for new blacktop in the back parking lot area. WB 6/28: Paving sub will use a 1-1/2" overlay, at the sidewalk he will drop in and at the property line he will feather to meet the existing condition. 18.11 VCDC will research the Venetian blinds to be installed in the unit windows. FGA/VCDC 6/28: FGA will research aluminum blinds from American Blind Co. VCDC to verify with property manager any preferences. 18.12 T&M Electric would like Bill to review with Stan the heat trace and the circuitry. RW Hall 19.6 Basement egress exit: FGA to review and advise. It was confirmed that an emergency exit T&M light will need to be installed in the basement. 7/8: We discussed that the Bilco hydraulic bulkhead lifting up and not to the side. J. Tower will contact the contractor for Baczek Fine Arts which has a similar bulkhead for more information 19.7 Statewide brought up the idea of eliminating the three water heaters installed in each of the retail WB bathrooms for a credit of$400. The hot water would be supplied by the boiler. VCDC to review. FGA to look at the hot water heater cuts regarding ADA issue under the retail bathroom sinks. 6/28: FGA submitted SK 35. The feasibility of fitting the hot water heaters under the sink is still a question. WB will coordinate in field regarding ADA requirements submitted by FGA. Option 1: locate the hot water heater under the sink between the trap and the bracket holding the countertop; Option 2: put the hot water heater in the basement directly under the retail sink. 19.8 FGA to review the stair detail at the second floor stair where the drywall will meet the FGA underside of the stair and the detail of the VCT meeting the drywall coming up to the second floor landing. 6/28: It was decided to use a 2x12 painted wood stringer on the open side of residential stair. The drywall in the second floor stair landing will be sloped enclosing the space under stair. FGA to submit SK. 20.3 Change Estimate 34 (pouring of basement under retail 1): we will wait until the floor has been WB/VCDC cleaned and the condition of it can be reviewed. 7/8: We will review the basement floor in a month. 20.8 P. McCarthy will need 3 months notice of the project closing. WB will do a schedule and get WB back to VCDC. 7/8: We are expecting a mid October finish date. WB to send VCDC a schedule. 20.9 VCDC would like to install an A size window in the north wall of retail 2. WB will price. FGA 7/8: WB submitted change estimate#38 which was approved by VCDC. FGA will locate the new window. 20.10 FGA is requesting a sample of the bronze anodized metal used for the storefront windows. WB 20.11 The trim for the retail entry was reviewed. FGA to submit an SK. FGA lC E Ford C E JUL F, 2005 1f Gillen Architects, Inc. DEPT OF N,MA 01060 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice(i.Tfordgillen.com Kathleen E.Ford,AIA William V. Gillen.AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting­ MEETING #21 MEETING DATE: ----7/8/05 PRESENT Pat McCarthy Valley CDC (VCDC) Krista Benoit Ford Gillen (FGA) Todd Spooner, Gerry Henderson Western Builders (WB) Jun Tower T& M Electric Bill Gradv Robert Hall Engineers Pam Howland Pam Howland Builders [item# DESCRIPTION I ACTION BY 5.12 Items that reference W. King's field notes: Masonry work for northeast foundation wall will be on hold WB until VCDC hears from Steve Rogers. W13 to price. 4/5: WB to price after the gas has been installed. 5110: VCDC to call gas company as a reminder. 5/17: VCDC called the gas company,they came to the site and flagged it. They requested that the dumpster and some machinery be moved to install the gas. WB will move the dumpster the week of 5/23/05 alono,with any other equipment,as necessary. 5/31: VCDC contacted the foreman for the gas company in Florence. He said that the gas company would be installing today. 6/7: The gas iiislallation v.,as completed Monday. 'Aln— is —J—y put in a new�,.mpster tit b,,,(.,k. They I 0-111c, t1- will coordinate with the gas company to do the paving when needed. 6/14: Paving at the sidewalk and the street was completed. The paving at the rear of the building is yet to be completed. 6.8 W13 will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up on the WB exterior of the building. 4/12: W13 will meet with DPW not Tony Patillo. 5110: WB talked to Ned Huntley. No permit is needed. An ADA walkway is required and needs to be maintained. 5/24: WB is working out a new price with the staging sub regarding the change to not use continuous fencing. This triggered other safety features that will need to be required by the sta in sub. 8.2 Selecting colors shall begin. See previous notes for more detail. WB 5/31: FGA to present color elevations, 6/21: FGA to meet with J. Campbell this week. 6/28: FGA met with J. Campbell and selected interior colors. Exterior colors still pending. 7/8: Exterior colors selected. VCDC is requesting a section of exterior siding/trim/metal be painted to review exterior color selection. 'r' ••••^• -.�.,.,•5..aa..b.0 iuvroutsucvv 1cVU.11LIll GENERAL LAWS OF MASSACHUSETTS PART IV. CRIMES, PUNISHMENTS AND PROCEEDINGS IN CRIMINAL CASES TITLE I. CRIMES AND PUNISHMENTS CHAPTER 266. CRIMES AGAINST PROPERTY Chapter 266: Section 120B Entry on land by abutting property owners not constituting trespass Section 120B. Whoever, being the owner of land abutting that of another, the building or buildings on which are so close to the land of such other person as to require an entry on said abutting land for the purpose of maintaining or repairing said building or buildings in order to prevent waste, shall not be deemed guilty of trespass or liable civilly for damages,provided that such entry is made expeditiously and in the exercise of due care and that no damage is caused by such entry to the land or buildings of said abutting owner. Before such entry said owner shall notify the chief or other officer in charge of the police department of the city or town in which the land is located that he has requested permission to enter on adjoining land from the owner or occupants thereof for the purpose of maintaining or repairing a building or buildings and that such permission has been refused, and that he intends to enter under the provisions of this section. Before entering on said land, said owner shall post bond with the chief of police in the amount of one thousand dollars to protect the adjoining land owner from damage caused by said entry. No person so entering on land of another shall store material or tools thereon for more than eight hours in any one day nor shall he continue to enter thereon for more than thirty days in the aggregate in any calendar year. After said entry, said owner shall in all respects restore said adjoining land to the condition in which it was prior to said entry. _. Return to: **Next Section **Previous Section ** Chapter Table of Contents** Legislative Nome Page '1 ` �7e c( VALLEY COMMUNITY DEVELOPMENT CORPORATION 30 Market Street Northampton,MA (413)586-5855 Ext. 12 (413)586-7521 fax pm@valleycdc.com June 2, 2005 Chief Russell P. Sienkiewicz Northampton Police Department ,J J - 20,05 29 Center Street Northampton, MA 01060 Dear Chief Sienkiewicz: I am writing to notify you that Valley Go West LLC, a wholly owned subsidiary of Valley Community Development Corporation, has requested permission to enter the adjoining land from the owner, Todd J. & Laurie J. Sienkiewicz of 9 North Main Street in Florence, for the purpose of maintaining and repairing the exterior of the Valley Go West LLC property located at 1-3 North Main Street and such permission has been refused. We intend to enter the adjoining property at 9 North Main Street under the provisions of the attached Massachusetts' General Law, Chapter 266: Section 120B. The work must be carried out in order to preserve the structural integrity of the 1-3 North Main Street building. The building is presently under renovation and Western Builders of Granby is the General Contractor. The above noted exterior wall in need of repair is located on the western side of the 1-3 North Main Street building. I have enclosed a certified check in the amount of$1,000 as cash bond. The work will be carried out by Western Builders starting Tuesday, June 14 and ending on Friday June 24, 2005, weather permitting. If you have any questions, please contact me at the above number. Thank you. Sincerely, Patrick McCarthy Project Manager CC: David Bloomberg, Esquire, Burrows, Weiss &Bloomberg Anthony Patillo,Northampton Building Department Todd Spooner, Western Builders Kathy Ford, Ford Gillen Architects Todd Sienkiewicz -5- Name& Address Phone Fax Stan Russin, Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 01001 srussin@rwhall.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 0 100 1 w¢utowski rwhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich, MA 01938 ocmulaee tiac.net Steve Rogers,Lending Inspector Rogers Management ro ersmanaaement aol.com Mr. Anthony Patillo 413-587-1266 413-587-1264 Director of Planning& Development City of Northampton 210 Main St. Northampton, MA 01060 apaati llor.&city.northampton.ma.us �_ -4- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice,1i_Tfordgillen.com Kathleen E. Ford,AIA William V. Gillen,AIA. DISTRIBUTION LIST' Name& Address Phone Fax Joanne Campbell, Executive Director 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton, MA 01060 ic(a-),valleycdc.com Pat McCarthy, Project Manager 413-586-5855 413-586-7521 1 Valley CDC-30 Market St. Northampton, MA 01060 m;'&vallevcdc.com Kathv Ford, Architect 413-253-2528 413?56-1553 For Gillen Architects 409 Main St. Amherst, MA 01002 kford ,ford illen.com Krista Benoit, Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects, Inc. 409 Main St. Amherst, MA 01002 kbenoit fordgillen.com Paul Ugohni, Project Manager 413-467-9171 413-467-9559 `�'este�� 3uilders 73 Pleasant St. - P.O. Box 587 i Granby, MA 01033 u olini westembuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby, MA 01033 tspooner@westembuilders.com Sandy Lake, HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 01001 slake cvrwhall.com Mark Gutowski, Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 0 100 1 m utowskina rwhall.com -3- Item# DESCRIPTION ACTION BY 14.2 Plumbing permits will need to be pulled for each of the residential units. The plumbing sub needs WB addresses for each of those units. VCDC will contact the post office regarding this issue. 5/24: VCDC obtained unit addresses from Easthampton post office, as required, and distributed them at Friday's site meeting. WB will get clarification regarding new plumbing permit requirements. The building permit for Go West was pulled in 2004 and the new plumbing permit requirements went into effect 111105. 5/31: The plumbing sub is in the process of calling Larry,the plumbing inspector, to review. 6/7: New fees for the plumbing permit are in effect when the sub pulls the permit. There is no consideration for when the building permit was originally pulled. 15.5 FGA waiting for the submittal for the mechanical louvers on the north wall. WB 16.5 The retail floor in front of the retail bathrooms will need to be replaced. WB will have Dion WB price the hardwood flooring to match existing. Dion will have to determine the species of the existing. 16.8 The sprinkler[slalliJ in tIiG [1aSk;IYielit are v Iy Will r rneCiairCal shop FGA/ drawings and will contact Robt. Hall's office to do a site visit and review the work done so far RW Hall in the basement. 6/7: W. Gutowski (RWHall) did a site visit on Friday (6)3/05). It was confirmed that the fire sprinkler mains at floor joist are at proper heights. He will review again when ductwork is finished. NEW BUSINESS 17.1 Schedule: FYI a. Sheetrock will start upstairs 6/9/05. b. Plumbing permit is pending the firestopping. C. Insulation will begin soon. d. Staging will go up the week of 6/20/05. C. Siding installation will start week of 6/27,05. 17.2 WB will find out whose name the meter is in. Eventually, it will be in the name of"Valley WB CDC Go West, LLC. 17.3 FGA to review the code regarding the basement stairs and whether they have to be closed off FGA or not with a handrail on both sides of the stair. 17.4 Clarification: There will be 5/4 trim around the retail storefront aluminum windows where the FYI aluminum frame meets the Hardi Lank. 17.5 Clarification: The cornice above the residential lobby entry-will remain. FYI 17.6 Siding subcontractor would like to use a material for the trim called "Mels-Tek 600". It is a WB/FGA PVC trim! bo!lyd WB to price, FGA to r'.C:Idi; ;rcr the .4611(10-w caps. 17.7 FGA to send a copy of the electrical field report to WB. FGA 17.8 Trim detail for the retail entry was reviewed by all. FGA to submit an SK. FGA Next meeting: 9:00 a.m., Tuesday, June 14, 2005. FYI Krista Benoit R.1;2226\Mtg, 17 Email: Attached list -2- Item# DESCRIPTION _ ACTION BY 6.4 Foundation wall on the south exterior wall needs to be built back up where there had been a stair to the WB basement. 3/29: This will be time and materials for concrete block with brick veneer. i 4/5: Correction: There had been a stair to the residential units, not to the basement. 4/12: WB is going to wait for the basement to be poured before they do this work. 5/17: FGA to review and advise regarding the south foundation wall elevation. 5/24: South foundation wall: a. Existing stucco will be removed by the mason. b. Existing brick will be re-mortared. C. Hardi Trim will be installed under the storefront windows to the top of ramp or top of brick foundation wall. 5/31: WB to price. 6.14 Opening from lobby basement to retail basement: Currently Drawing D.1.1 shows removing the brick FYI only as a basement access. 1 here is an issue witli tine dip drop that would be created trying to gee through that space. FGA to review and advise. 3/29: WB will price cuts for the fieldstone foundation wall for a full opening from basement to basement. 4/19: WB received prelim price of$2,500 for the cut and disposal of materials. WB to firm up prices. 4/26: WB submitted a price of $3,053—see Change Estimate 411. VCDC is putting this item on hold. 7.3 See previous notes for more detail. VCDC 4/19: VCDC's lawyer is researching this issue. 4/26: VCDC's lawyer found a statute that gives full rights to go onto the property as long as the local police chief is contacted and a$1,000 bond is posted. WB to contact VCDC regarding when the work will be done on the west wall. j 5/3: VCDC waiting to hear from WB regarding the schedule for fne masonry and the window j replacements on the west wall. 5/17: WB is waiting to receive delivery of the west wall windows and for the water tie-in for the masonry work. At that time they will contact VCDC. 5/24: The alley work is being planned for June 14, 15, 16 and 17. 5/31: VCDC to notify the neighbor before the work is done. 6/7: P. McCarthy will deliver the letter and a check to the police chief today for the dates 6/14/05 thru 6/23/05,weather permitting. $.2 Selecting colors shall begin. We are anticipating five to six colors. FGA will make a color boards for FGA VCDC to review. WB will speed up the process for the VCT floor submittal. 4/12: FGA is waiting for ceramic tile and VCT submittal. 4/19: FGA received VCT and ceramic tile submittals. ..A y , , r�,nr. ,_ to sct up a tIIiiG �0 rne, ,. :vi ,l J. L i�-}Pbcll Ui v CDC to Vi':w LGc color�waiUu. 5110: FGA also waiting for plastic laminate samples. 5/24: We will be meeting with J. Campbell 5/27/05 at 9:00 am. to go over the color boards. 5/31: FGA to present color elevations. 102 WB to clarify who is installing the heat trace in the gutter and how this will tie into the electric. T&NI/WB 4/26: FGA to research location in spec. FGA to talk to S. Russin about a heat trace around the lobby roof drain. 5110: WB talked to the roofers who suggested using seamless gur:ers. FGA to review and advise. FGA gave fax from Robt. Hall's office to J. Tower regarding the heat trace product. He will get back to us regarding heat trace lengths and voltage. FGA will send a copy of the fax to WB. 5/31: FGA agreed to use the seamless gutters. T&M is currently wiring for the heat trace. WB to present a submittal for the gutters including gauge r quired for seamless and color. 11.4 WB will repair the stair at the east side entrance, as required. WB i L( Ford Gillen Architects, Inc. 409 Main Street Amherst, MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice(i.efordgillen.com Kathleen E. Ford,AIA William V. Gillen,AIA PIROJECT: 2226 Go`Nest PROJECT NO. 2226 SUBJECT: _Construction Meeting— MEETING #17 MEETING DATE: 6/7/05 PRESENT Pat McCarthy, Joanne Campbell _ Valley CDC (VCDC) Krista Benoit, Kathv Ford _ Ford Gillen (FGA)-- _` I Todd Spooner Gerry Henderson Western Builders (WB) � - -- -- -- T ---------_=_----------- Jim Tower T& M Electric l Item 4 DESCRIPTION — — � - kCTION III' 1.20 See previous notes for more detail_ W'B 4/19: Waiting for plumbing price(see Change Estimate#10). WB would like to move roof drain to outside wall as existing roof slopes to the north&west. Possible conflict w/roof drain & fire sprinklers. 5/3: It was decided to keep the overflow drain. The roof drain hat,been moved to the west wall along with the overflow drain. WB is still waiting for a plumbing price. 5/17: It was decided to remove the overflow drain scuppers, and to have a 5" roof drain. WB to price and design confirmed with RW Hall. 5/24: W. King's field notes will be reviewed at the next job meeting. WB will price the reinforcement for the overflow drain. 5.1 items that reference W. King's field notes: Masonry work for northeast foundation wall will be on hold WB until VCDC hears from Steve Rogers. WB to price. 4/5: WB to price after the gas has been installed. 5/10: VCDC to call gas company as a reminder. 5/17: VCDC called the gas company, they came to the site and flagged it. They requested that the dumpster and some machinery be moved to install the gas. W13 will move the dumpster the week of 5/23/05 along with any other equipment, as necessary. 5/31: VDC contacted the foreman for the gas company in Florence. lie said that the gas company would be installing today. 6/7: The gas installation was completed Monday. WB is going to put in a new dumpster out back. They will coordinate with the has comps to do the paving when needed. 6.8 1 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up on the WB 1 exterior of the building. 4/12: WB will meet with DPW not Tony Patillo. 5x'10: WB talked to Ned Huntley. No permit is needed. An ADA walkway is required and needs to be maintained. 5/24: WB is working out a new price with the staging sub regarding the change to not use continuous fencing. This triggered other safety features that will need to be required by the staging sub. d -5- Name&Address Phone Fax Stan Russin, Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 srussin@rwhall.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 0 100 1 w utowski rwhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmulgee@tiac.net Steve Rogers, Lending Inspector Rogers Management ro ersmana ement aol.com Mr. Anthony Patillo 413-587-1266 413-587-1264 Director of Planning&Development City of Northampton 210 Main St. Northampton,MA 01060 apatillo@cijy.nqAhampton.ma.us -4- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E. Ford,AIA William V.Gillen,AIA DISTRIBUTION LIST Name&Address Phone Fax Joanne Campbell,Executive Director 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 'c valle cdc.com Pat McCarthy,Project Manager 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 m valle cdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford@fordgillen.com Krista Benoit, Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects,Inc. 409 Main St. Amherst,MA 01002 kbenoit ford illen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. -P.O. Box 587 Granby, MA 01033 pugolini@westembuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby,MA 01033 is ooner westembuilders.com Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 slake rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 mgutowski@rwhall.com -3- Item# DESCRIPTION ACTION BY 15.5 FGA waiting for the submittal for the mechanical louvers on the north wall. WB 15.6 Floor sample was received without data sheet. WB will contact sub regarding species, finish, WB etc. 5131: The mockup on site by Dion Flooring was created exactly per the specifications usin ash wood and two coat finish. NEW BUSINESS 16.1 Schedule: FYI a. Sheetrock elevator shaft in main hall tomorrow. b. Still waiting for inspections. C. Mechanical duct work in laundry rooms this week. d. Furring on top floor ceiling this week. e. Alley work per the meeting notes in two weeks. f. Concrete cellar floor will be poured week of 6/13/05. Sta in will go up around 6/20/05. 16.2 Clarification: Green board will be used in all bathrooms. FYI 16.3 Back flow reventer: FGA will review the change and documentation. FGA 16.4 WB is waiting for a report from Conrad for the back flow preventer and a bacteria report from WB M ron which are needed for the plumbing inspection and to get the water turned back on. _ 16.5 The retail floor in front of the retail bathrooms will need to be replaced. WB will have Dion WB price the hardwood flooring to match existing. Dion will have to determine the species of the existing. 16.6 Basement stairs: 3/4" plywood will be installed at the top landing. The stairs and landing will WB be painted. It was noted that vinyl transition strip will be provided at thresholds. To be confirmed. 16.7 WB is still waiting for a price from T&M for the change in bathroom fans. It was noted in WB meeting 411 notes where T&M stated that the change order would be$1,850. 16.8 The sprinkler mains in the basement are very low. FGA will review mechanical shop FGA/ drawings and will contact Robt. Hall's office to do a site visit and review the work done so far RW Hall in the basement. Next meeting: 9:00 a.m., Tuesday, June 6, 2005. FYI Krista Benoit RJ;2226\Mtg. 16 Email: Attached list -2- Item# DESCRIPTION ACTION BY 6.9 Foundation wall on the south exterior wall needs to be built back.up where there had been a stair to the WB basement. 3/29: This will be time and materials for concrete block with brick veneer. 4/5: Correction: There had been a stair to the residential units, not to the basement. 4/12: WB is going to wait for the basement to be poured before they do this work. 5/17: FGA to review and advise regarding the south foundation wall elevation. 5/24: South foundation wall: a. Existing stucco will be removed by the mason. b. Existing brick will be re-mortared. C. Hardi Trim will be installed under the storefront windows to the top of ramp or top of brick foundation wall. 5/31: WB to price. 6.14 Opening from lobby basement to retail basement: Currently Drawing D.1.1 shows removing the brick FYI only as a basement access. Therc is an iss :e With the dip drop that would be created trying to get through that space. FGA to review and advise. 3/29: WB will price cuts for the fieldstone foundation wall for a full opening from basement to basement. 4/19: WB received prelim price of$2,500 for the cut and disposal of materials. WB to firm up prices. 4/26: WB submitted a price of $3,053—see Change Estimate#1 1. VCDC is putting this item on hold. 7.3 See previous notes for more detail. VCDC 4/19: VCDC's lawyer is researching this issue. 4/26: VCDC's lawyer found a statute that gives full rights to go onto the property as long as the local police chief is contacted and a 51,000 bond is posted. WB to contact VCDC regarding when the work will be done on the west wall. 5/3: VCDC waiting to hear from WB regarding the schedule for the masonry and the window replacements on the west wall. 5/17: WB is waiting to receive delivery of the west wall windows and for the water tie-in for the masonry work. At that time they will contact VCDC. 5/24: The alley work is being planned for June 14, 15, 16 and 17. 5131: VCDC to notify the neighbor before the work is done. 8.2 Selecting colors shall begin. We are anticipating five to six colors. FGA will make a color boards for FGA VCDC to review. WB will speed up the process for the VCT floor submittal. 4/12: FGA is waiting for ceramic tile and VCT submittal. 4/19: FGA received VCT and ceramic tile submittals. 5/3: FGA to set up a time to meet with J. Campbell of VCDC to view the color boards. 5/10: FGA also waiting for plastic laminate samples. 5/24: We will he meeting with J. Campbell 5/27/05 at 9.00 am. to �I.o over the color boards. 5131: FGA to present color elevations. 10.2 WB to clarify who is installing the heat trace in the gutter and how this will tie into the electric. T&M/WB 4/26: FGA to research location in spec. FGA to talk to S. Russin about a heat trace around the lobby roof drain. 5110: WB talked to the roofers who suggested using seamless gutters. FGA to review and advise. FGA gave fax from Robt. Hall's office to J. Tower regarding the heat trace product. He will get back to us regarding heat trace lengths and voltage. FGA will send a copy of the fax to WB. 5131: FGA agreed to use the seamless gutters. T&M is currently wiring for the heat trace. WB to present a submittal for the gutters including gauge required for seamless and color. 11.4 WB will repair the stair at the east side entrance, as required. WB 14.2 Plumbing permits will need to be pulled for each of the residential units. The plumbing sub needs WB addresses for each of those units. VCDC will contact the post office regarding this issue. 5/124: VCDC obtained unit addresses from Easthampton post office, as required, and distributed them at Friday's site meeting. WB will get clarification regarding new plumbing permit requirements. The building permit for Go West was pulled in 2004 and the new plumbing permit requirements went into effect 111105. 5131: The plumbing sub is in the process of calling Larry, the plumbing inspector, to review. �G��Al a d4_� �, Ford Gillen Architects, Inc. 409 Main Street Amherst, MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice n(_i fordgillen,com Kathleen E. Ford, AIA William V. Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226_-- SUBJECT: Construction Meeting_ MEETING #16 MEETING DATE: 5/31/05 PRESENT Pat McCarthy, Rachana Purohit Valley CDC (VCDC) Krista Benoit, Kathy Ford Ford Gillen (FGA) Todd Spooner, Gerry Henderson VV Bilde-s (WB) Jim Tower T& Llectric Lenny Scarnici taw vide Mechanical item # DESCRIPTION i ACTION BY 1.20 See previous notes for more detail. WB 4/19: Waiting for plumbing price (see Change Estimate #10). W13 would like to move roof drain to outside wall as existing roof slopes to the north&west. Possible conflict w/roof drain S-, fire sprinklers. 5/3: It was decided to keep the overflow drain. The roof drain has been moved to the west wall along with the overflow drain. WB is still waiting for a plumbing price, 5/17: It was decided to remove the overflow drain scuppers, and to have a 5" roof drain. WB to price and design confirmed with RW Hall. 5/24: W. King's field notes will be reviewed at the next job meeting. WB will price the rine , force—ment far tho over1ow draill. Items that reference W. King's field notes: FYI Masonry work for northeast foundation wall will be on hold until VCDC hears from Steve Rogers. W13 to price. 4/5: WB to price after the gas has been installed. 5110: VCDC to call -as company as a reminder. 5/17: VCDC called the gas company, they came to the site and flagged it. They requested that the dumpster and some machinery be moved to install the gas. WB will move the dumpster the week of 5/23/05 along with any other equipment, as necessary. 5131: VDC contacted the foreman for the gas company in Florence. He said that the gas company would be installing today. 6.8 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up on the WB exterior of the building. 4/12: WB will meet with DPW not Tony Patillo. 5/10: WB talked to Ned Huntley. No permit is needed. An ADA walkway is required and needs to be maintained. 5/24: WB is working Out a new price with the staging sub regarding the change to not use regarding continuous fencing. This triggered other safety features that will need to be required by the staging sub. -5- Name& Address Phone — Fax Stan Russin, Electrical 413-789-0960 1 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 0 100 1 srussin rwhalLcom Wes Gutowski, Fire Protection 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 0 100 1 wgutowski@rwhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmulgee tiac.net Steve Rogers, Lending Inspector Rogers Management rogersmanagement r aol.com Mr. Anthony Patillo 413-587-1266 413-587-1264 Director of Planning& Development City of Northampton 210 Main St. I Northampton, MA 01060 apatilloQ_city.northampton.ma.us -4- Ford Gillen Architects,Inc. 409 Main Street Amherst, MA 01002 RE: Go West Tel 413-253-2528 JOB 4 2226 Fax 413-256-1553 fgaoffice()fordgillen.com Kathleen E. Forci,AIA William V. Gillen,AIA DISTRIBUT10N LIST Name& Address Phone Fax Joanne Campbell, Executive Director 413-586-5855 413-586-752 1 Valley CDC - 30 Market St. Northampton, MA 01060 c(rv�vallevcdc.com Pat McCarthy,Project Manager 413-586-5855 413-586-7521 Valley CDC- 30 Market St. Northampton, MA 01060 X20' vallevcdc.com Kathy Ford, Architect 413-253-2528 ��13 256-1553 Ford Gillen Architects 409 Main St. Amherst, MA 01002 kfordawfordaillen.com Krista Benoit, Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects, Inc. 409 Main St. Amherst, MA 01002 kbenoitP_fordgJllen.com Paul Ugolini, Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St.- P.O. Box 587 Granby, MA 01033 uaolini ,westembuilders.com Todd Spooner 4 13-467-9171 ---413-467-9559 Western ui 1ders 73 Pleasant St. Granby, MA 01033 is ooner westernbuilders.com Sandy Lake, HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers; Inc. 540 Meadow Street Extension Agawam, MA 0 100 1 slake(&rwhall.com Mark Gutowski, Plumbing i 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 01001 m utowski ci)rwhall.com -3- Item# DESCRIPTION ACTION BY 8.2 Selecting colors shall begin. We are anticipating five to six colors. FGA will make a color boards for FGA/W13 VCDC to review. WB will speed up the process for the VCT floor submittal. 4/12: FGA is waiting for ceramic tile and VCT submittal. 4/19: FGA received VCT and ceramic tile submittals. 5/3: FGA to set up a time to meet with J. Campbell of VCDC to view the color boards. 5110: FGA also waiting for plastic laminate samples. 9.4 MJ Moran would like to eliminate the 3"reduced pressure principal backflow preventer and replace with WB 4"double check backflow preventer located in the basement. RW Hall to review and advise. 4/19: MJ Moran is re-doing the calculations. The change was ap roved by RW Hall. 102 WB to clarify who is installing the heat trace in the gutter and how this will tie into the electric. T&M/FGA 4/26: FGA to research location in spec. FGA to talk to S. Russin about a heat trace around the lobby roof drain. 5110: WB talked to the roofers who suggested using seamless gutters. FGA to review and advise. FGA gave fax from Robt. Hall's office to J. Tower regarding the heat trace product. He will get back to us regarding heat trace lengths and voltage. FGA will send a copy of the fax to ,!1 B 1 1.4 WB will repair the stair at the east side entrance, as required. _ WB 11.10 WB to discuss the hardware submittal with the hardware distributor: (1)the price difference between the WB/FGA PDQ and the Schlage, and(2)when does FGA need to write a letter to Schlage regarding the lifetime warranty for the residential locksets? 5110: WB to contact hardware sub regarding a warranty statement. FGA will submit a letter to Schlage regarding the warranty for the locksets, as advised. 12.> Brick west wall: FGA to review and advise regarding insulation. FGA will also look at Energy Star WB implications in the lobby area. 5110: It was decided to use cellulose insulation. WB will rp ice. 4 Change order will be submitted with the. next requisition. FGA ` 5/17: FGA will prepare Change Order No. 1 based on the 0.anae order log handed out j_ today. -- ----------- ry �� f NEW BUSINESS 14.1 Schedule: � --- FYI a. Rubber roofing will be applied to the lower roof this week. b. Sheetrock and insulation will begin in the units this week. C. WB will move dumpster the week of 5/23/05. d. Plumbing and electrical permits should be done by 5/29/05. e. Energy Star will need to inspect during the insulating and sheetrocking. f. All structural to be reviewed by W. King in the field 5/20/05. _ 14.2 Plumbing permits will need to be pulled for each of the resldertinl units. The 7lumbine sub VCDC needs addresses for each of those units. VCDC will contact the post office regarding this issue. 14.3 The cellulose insulator made a site visit. He suggested,that in the third floor ceiling the FYI insulation go down to the Sheetrock ceiling. Mesh will be stapled around the fire sprinklers to protect them. This will add an extra 5-1/2" of insulation. All agreed on this method. 14.4 The electrical drawings specified outlets in the entryways of both the commercial spaces and FYI the lobby space. All three of these outlets will have blank plates. Next meeting: 9:00 a.m., Tuesday, May 24, 2005. FYI Krista Benoit RJ;2226\Mtg. 14 Email: Attached list -2- Item# DESCRIPTION _ _�– ACTION BY 4,1 3/ 22: WB to price. _ I Cont'd ( 3/29: VCDC accepted this change. The contractor is coming tomorrow to replace these lallies. 4/5: Subcontractor re-measured the length of the lallies and will price them. 4/19: The sub will wait until WB locates the LVLs before re-measuring the length of the lallies and placing them. 5/17: The subcontractor has located and installed the lallies in the basement. They will install the lallies in the steel for the first floor this week. 5.12 Items that reference W. King's field notes: WB a. Masonry work for northeast foundation wall will be on hold until VCDC hears from Steve Rogers. WB to price. 4/5: WB to price after the gas has been installed. 5 110: VCDC to call gas company as a reminder. 5/17: VCDC called the gas company, they came to the site and flagged it. They I`:;que.tcd that the al_.m ster n nd some e':':alc ine'�r"' !w =nove'i o ins,,L ll `Ole T;?_s. �Vl will move the dumpster the week of 5/23/05 along with any other equipment, as necessary. 6.4 The motorized damper for the elevator vent is not in the electric submittal. FGA to review. WB 3/29: Damper located in the HVAC specification, pg. 51. 4/5: WB waiting for submittal. 4/19: WB is still waiting for submittal. It was agreed to paint the louvers to match the siding. �— 5 110: WB should receive this submittal in the next two days. 6.8 WB will meet with Tony Patillo about blocking off the sidewalk �nen the s,_�affoldm- goes up on the FYI exterior of the building. 472: WB will meet with DPW notion,/ Patillo. � 5%10: WB talked to lied l lunt!ey. No permit is needed ADA k,alkway is ct{uired and needs to be maintained. -- --- -- -- - -- — _— -- .l —_— ----- 6.9 Foundation wall on the south exterior wall needs to be bunt back up where there had bee!.i a stag to the FGA I basement. 3/29: This will be time and materials for concrete block with brief:veneer. 415: Correction: There had been a stair to the residential units, net to the basement. 4/112: WB is going to wait for the basement to be poured before they do this work. 5/17: FGA to review and advise regarding the south foundation wall elevation. 6.14 Opening from lobby basement to retail basement: Currently Drawing D.1.1 shows removing the brick FYI only as a basement access. There is an issue with the dip drop that would be created trying to get through that space. FGA to review and advise. i 3/29: WB will price cuts for the fieldstone foundation wall for a Pill opening from basement to basement. 4/19: WB received prelim price of$2.500 for the cut and disposal of materials. WB to fimi up prices. 4/26: WB submitted a price of $3,053—see Change Estimate 41 VCDC is putting this item on hold. 7.3 The neighbor who owns the alley adjacent to the brick west wall is refusing to allow access for WB construction purposes. It was suggested that WB document the necessity of having access as required for repair/construction/stability of masonry wall. Currently,there needs to be access to repoint the masonry, infill a window and door, and replace one new window. We are concerned that that wall be structurally sound. 4/5: WB met with the neighbor. Tony Patillo will contact the neighbor to discuss issues. i 4/12: WB left a message with Tony Patillo. 4/19: VCDC's lawyer is researching this issue. 4/26: VCDC's lawyer found a statute that gives full rights to ego onto the property as long as the local police chief is contacted and a S i3OU0 bond is posted. WB to contact VCDC regarding when the work will be done on the west,vall. r 513: VCDC waiting to hear from WB regarding the schedule for the masonry and the window replacements on the west wall. 5/17: WB is waiting to receive delivery of the west wall windows and for the water tie-in for the masonry work. At that time they will contact VCDC. X11 � 2 Ford fw� v u Gillen Architects. lnc. 409 \Jain.Street Amherst,NIA OI002 'rel413-253-2528 Fax 413-256-i 553 fgaoffice rvfcrdgiIten.Com Kathleen E. Ford. MA William V. Gillen, AL1 Ri»i,ECT: 2226 . � st PRCiFCT�rr1 � , . �� ��u fie:, .,��.� ",.. ��.. SUBJECT: __Construction Meeting_ MEETING _914 MEETING DATE: 5/17/05 PRESENT — — ---� Pat ;McCarthy, Joanne Campbell _—_ —_ Valley CDC �'VCDC) — u Krista Benoit, Kathy Ford _� Ford '._sillen (FGA) I Todd Spooner, Gerry Henderson W stern Bit;!,. t s !Al : Jim Power t a `�l Llat.�� L Dan Dickinson Start�� ide l c ��3n�� al 1 Item 4 DESCRIPTION 1.20 WB noted that the roof pitch on the addition slopes from front to back. The raising of the roof area i 1 the VVB/RZ A tlal[ back will not allow to the second drain to operate properly. FGA to review 8c advise 2/15: WB stated that the existing roof slopes is %" per t2" front to back. There is a 24" drop in 44'. T7ie ceiling joists do not slope, they are flat.. There is a 3"exposure at the front parapet. FGA to review and revise. I 2/22: FGA continuing to review and revise. 3/8: FGA to submit roof section in this area to show new location of the two roof drains. 3/29: Roof section reviewed at the meeting. Comments: (1) VCDC requesting cellulose roof insulation, (2) W3 asking about !1eight of overflow drain due to the tow parapet and a change to 5"roof drain and a 6" roof leader. FGA will revise and submit SK-4. i WB to price and review a new roof option which will substitute wood framing with cellulose insulation covering entire roof for the built-up isocyanurate insulate and batt insulation proposed in SK-4. 4/t2: WB waiting for sub prices. WB gave its price for build-up in CO#8. 4/19: Waiting for plumbing price—see Change Estimate#10. WB would like to move roof drain to outside wall as existing roof slopes to the north and west. Possible; conflict with roof drain and fire sprinklers. 5/3: It was decided to keep the overflow drain. The roof drain has been moved to the west wall along with the overflow drain. WB is still waiting for a plumbing price. 5i17: It was decided to remove the overflow drain scuppers, and to have a 5" roof drain. L WB to price and design confirmed with RW Hail. _ 4.3 + Some of the 3" tally columns in the basement on the east side are rusted and rot*ed where the tally meets WB , the concrete. The existing tallies are not concrete filled. WB would like to replace them and will do testing to see if there is a base to the existing tally columns. WB also wants to replace the basement tally columns at the front of the building(south wall)particularly underneath the new entry area. FGA to review and revise. 3115: WB will replace the tallies on the east side of the basement using existing footings. The tally columns at the entry will also be replaced including new footings. -6- Name& Address Phone Fax Stan Russin, Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 01001 srussin rwhall.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam, MA 0 100 1 w utowski rwhall.com Wayne King,Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmul ee tiac.net Steve Rogers, Lending Inspector Rogers Management ro ersmana ement aol.com Mr. Anthony Patillo 413-587-1266 413-587-1264 Director of Planning&Development City of Northampton 210 Main St. Northampton,MA 01060 a atillo ci .northam ton.ma.us -5- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice a fordgillen.com Kathleen E.Ford,AIA William V. Gillen,AIA DISTRIBUTION LIST Name&Address Phone Fax Joanne Campbell, Executive Director 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 ic@—vall_ecdc.com Pat McCarthy, Project Manager 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 pm@valleycdc.com Kathy Ford, Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst, MA 01002 kford@fordgillen.com Krista Benoit, Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects, Inc. 409 Main St. Amherst,MA 01002 kbenoit ford illen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. -P.O. Box 587 Granby, MA 01033 u olini westernbuilders.com Todd Spooner 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. Granby,MA 01033 Wooner@westembuilders.com westembuilders.com Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 0 100 1 slake rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 mgutowski@rwhall.com -4- Item# DESCRIPTION ACTION BY 13.7 The phone line coming into the building is staying at existing location in the basement. FYI Next meeting: 9:00 a.m.,Tuesday, May 17, 2005. FYI Krista Benoit RJ;2226\Mtg. 13 Email: Attached list -3- Item 4 DESCRIPTION ACTION BY 8.2 Selecting colors shall begin. We are anticipating five to six colors. FGA will make a color boards for FGA/WB VCDC to review. WB will speed up the process for the VCT floor submittal. 4/12: FGA is waiting for ceramic tile and VCT submittal. 4/19: FGA received VCT and ceramic tile submittals. 5/3: FGA to set up a time to meet with J. Campbell of VCDC to view the color boards. 5/10: FGA also waiting for plastic laminate samples. 9.4 MJ Moran would like to eliminate the 3"reduced pressure principal backflow preventer and replace with WB 4" double check backflow preventer located in the basement. WV Hall to review and advise. 4/19: MJ Moran is re-doing the calculations. The change was approved by RW Hall. 10.2 WB to clarify who is installing the heat trace in the gutter and how this will tie into the electric. T&M/FGA 4/26: FGA to research location in spec. FGA to talk to S. Russin about a heat trace around the lobby roof drain. 5/10: WB talked to the roofers who suggested using seamless gutters. FGA to review and advise. FGA gave fax from Robt.Hall's office to 1 Tower regarding the heat trace product. He will get back to us regarding heat trace lengths and voltage. FGA will send a copy of the fax to WB. 11.4 WB will repair the stair at the east side entrance, as required. W13 11.10 WB to discuss the hardware submittal with the hardware distributor: (1)the price difference WB/FGA between the PDQ and the Schlage, and (2)when does FGA need to write a letter to Schlage regarding the lifetime warranty for the residential locksets? 5/10: WB to contact hardware sub regarding a warranty statement. FGA will submit a letter to Schlage regarding the warranty for the locksets,as advised. 12.3 Brick west wall: FGA to review and advise regarding insulation. FGA will also look at WB Energy Star implications in the lobby area. 5/10: It was decided to use cellulose insulation. WB will price. 12.4 Dry rot discovered on wood studs and sheathing at the north wall east corner. WB to price and WB repair. NEW BUSINESS 13.1 WB submitted a change order log on 5/9/05. FYI 13.2 T. Patillo called FGA regarding complaints from neighbors: FYI a. Dust created from the debris coming down the chute into the dumpster. WB will water down the dumpster when they're cleaning up. b. Karl's Excavating made the sidewalk inaccessible by equipment. A policeman stopped work and discussed how to set up so there was safe access to the sidewalk. FGA contacted WB to confirm that these issues had been resolved, and they had. 13.3 Roof drain: There is a conflict with the roof drainage invert- it is lower than the invert at the RW Hall/WB street. FGA will contact Robt. Hall's office to have M. Gutowski to come out to the site and resolve this issue next week. WB will measure the dimension to the catch basin in the front of the building. 13.4 Change order will be submitted with the next requisition. FYI 13.5 Clarification: Mail boxes in the lobby will be in a recessed box. FYI 13.6 Schedule: FYI a. Roof drainage next week. b. Current site work this week: Electric and cable; wager next week; sewer line the following week. C. Handicap entry ramp waiting for the steel before pouring the ramp next week. d. Joist replacement on I` floor. e. Repairs to northeast wall next week. f. Currently framing the entry area lobby. -2- Item# DESCRIPTION ACTION BY 4.3 4/5: Subcontractor re-measured the length of the ]allies and will price them. Cont'd 4/19: The sub will wait until WB locates the LVLs before re-measuring the length of the lallies and placing them. 5.12 Items that reference W. King's field notes: VCDC/WB a. Masonry work for northeast foundation wall will be on hold until VCDC hears from Steve Rogers. WB to price. 4/5: WB to price after the gas has been installed. 5/10: VCDC to call gas company as a reminder. 6.4 The motorized damper for the elevator vent is not in the electric submittal. FGA to review. WB 3/29: Damper located in the HVAC specification,pg. 51. 415: WB waiting for submittal. 4/19: WB is still waiting for submittal. It was agreed to paint the louvers to match the siding. 5110: WB should receive this submittal in the next two days. 6.8 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up on the FYI exterior of the building. 4/12: WB will meet with DPW not Tony Patillo. 5/10: WB talked to Ned Huntley. No permit is needed. An ADA walkway is required and needs to be maintained. 6.9 Foundation wall on the south exterior wall needs to be built back up where there had been a stair to the WB basement. 3/29: This will be time and materials for concrete block with brick veneer. 4/5: Correction: There had been a stair to the residential units,not to the basement. 4/12: WB is going to wait for the basement to be poured before they do this work. 6.12 Lally columns at current retail space entry door are 4'-4"apart. FGA to review handrail details to be WB installed in that area. 4/19: WB discussed the possibility of resetting the 1 st floor lallies by installing a steel beam perpendicular to the existing steel beams. The basement entry lallies will be set below new 1" floor lally location. FGA to review,advise with W. King&submit art SK. 4/26: FGA to review the use of brake metal on the storefront lallies. 513: FGA to submit SK-18. WB will give one price for the SK-18 series. 5110: WB is pricing. &c 8.7 WB feels the structural drawings for the sloped retail entry are unclear. FGA consulted with W. King and will submit an SK. 4/12: FGA to review the concrete lip on the sloped entry ramp with W. King. 4/19: FGA to submit an SK. 4/26: FGA submitted SK 11 series. WB to price. 6.14 Opening from lobby basement to retail basement: Currently Drawing D.1.1 shows removing the brick FYI only as a basement access. There is an issue with the dip drop that would be created trying to get through that space. FGA to review and advise. 3/29: WB will price cuts for the fieldstone foundation wall for a full opening from basement to basement. 4/19: WB received prelim price of$2,500 for the cut and disposal of materials. WB to firm up prices. 4/26: WB submitted a price of $3,053—see Change Estimate#11. VCDC is putting this item on hold. 7.3 The neighbor who owns the alley adjacent to the brick west wall is refusing to allow access for WB construction purposes. It was suggested that WB document the necessity of having access as required for repair/construction/stability of masonry wall. Currently,there needs to be access to repoint the masonry, infill a window and door, and replace one new window. We are concerned that that wall be structurally sound. 4/5: WB met with the neighbor. Tony Patillo will contact the neighbor to discuss issues. 4/12: WB left a message with Tony Patillo. 4/19: VCDC's lawyer is researching this issue. 4/26: VCDC's lawyer found a statute that gives full rights to go onto the property as long as the local police chief is contacted and a$1,000 bond is posted. WB to contact VCDC regarding when the work will be done on the west wall. 5/3: VCDC waiting to hear from WB regarding the schedule for the masonry and the window replacements on the west wall. / Ford Gillen ;pT7_ � v t �`� - - Architects,Inc. MAY 1 1 200') 409 Main Street Amherst,MA 01002 _ Tel 413-253-2528 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V. Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT:_Construction Meeting MEETING #13 MEETING DATE: 5/10/05 PRESENT Pat McCarthy Valley CDC (VCDC) Krista Benoit, Kathy Ford Ford Gillen (FGA) Paul Ugolini, Gerry Henderson, Todd Spooner Western Builders (WB) Jim Tower T&M Electric Myron Karl's Excavating Item# DESCRIPTION ACTION BY 1.20 WB noted that the roof pitch on the addition slopes from front to back. The raising of the roof area in the WB/FGA back will not allow to the second drain to operate properly.FGA to review&advise 2/15: WB stated that the existing roof slopes is 3/4"per 12"front to back. There is a 24"drop in 44'. The ceiling joists do not slope,they are flat..There is a 3"exposure at the front parapet. FGA to review and revise. 2/22: FGA continuing to review and revise. 3/8: FGA to submit roof section in this area to show new location of the two roof drains. 3/29: Roof section reviewed at the meeting. Comments: (1)VCDC requesting cellulose roof insulation, (2) WB asking about height of overflow drain due to the low parapet and a change to 5"roof drain and a 6"roof leader. FGA will revise and submit SK-4. WB to price and review a new roof option which will substitute wood framing with cellulose insulation covering entire roof for the built-up isocyanurate insulate and batt insulation proposed in SK-4. 4/12: WB waiting for sub prices. WB gave its price for build-up in CO#8. 4/19: Waiting for plumbing price—see Change Estimate#10. WB would like to move roof drain to outside wall as existing roof slopes to the north and west. Possible conflict with roof drain and fire sprinklers. 5/3: It was decided to keep the overflow drain. The roof drain has been moved to the west wall along with the overflow drain. WB is still waiting fora plumbing price. 4.3 Some of the 3" lally columns in the basement on the east side are rusted and rotted where the lally meets WB the concrete. The existing lallies are not concrete filled. WB would like to replace them and will do testing to see if there is a base to the existing lally columns. WB also wants to replace the basement lally columns at the front of the building(south wall)particularly underneath the new entry area. FGA to review and revise. 3/15: WB will replace the lallies on the east side of the basement using existing footings. The lally columns at the entry will also be replaced including new footings. 3/22: WB to price. 3/29: VCDC accepted this change. The contractor is coming tomorrow to replace these lallies. -6- Name& Address Phone Fax Stan Russin,Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 01001 srussin rwhall.com Wes Gutowski, Fire Protection 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 01001 wgutowski@rwhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmul ee tiac.net Steve Rogers, Lending Inspector Rogers Management rogersmanagement@aot.com Jim Tower 413-684-8986 413-268-7105 T&M Electric, Inc. 413-822-7233 142 Tower Rd Dalton,MA 01226-1050 Mr. Anthony Patillo 413-587-1266 413-587-1264 Director of Planning& Development City of Northampton 210 Main St. Northampton, MA 01060 apatillo@ci!y.ngAhampton.ma.us -5- Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA CONTACTS/DISTRIBUTION Name&Address Phone Fax Joanne Campbell, Executive Director 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 'c valle cdc.com Pat McCarthy, Project Manager 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 pm@valleycdc.com Kathy Ford, Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst, MA 01002 kford@fordgillen.com Krista Benoit,Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects,Inc. 409 Main St. Amherst, MA 01002 kbenoit@fordgillen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St. -P.O. Box 587 Granby,MA 01033 p1l olini@westembuilders.com Gerry Henderson, Project Superintendent 413-467-9171 413-467-9559 Western Builders Cell: 413-348-0378 73 Pleasant St. Granby,MA 01033 Sandy Lake, HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam, MA 01001 slake@rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 0 100 1 m utowski rwhall.com -4- Item# DESCRIPTION ACTION BY 11.7 FGA distributed archive photos of the Go West building. The extent of the decorative panels FGA on the front parapet was discussed. We will see what happens in that area when the siding comes off. 5/3: FGA to supply copies of the archive photos to VCDC. 11.10 WB to discuss the hardware submittal with the hardware distributor: (1) the price difference WB between the PDQ and the Schlage, and (2) when does FGA need to write a letter to Schlage regarding the lifetime warranty for the residential locksets? NEW BUSINESS 12.1 Schedule for the next two weeks: FYI a. Roof on back retail section. b. Structural for the retail entry handicap ramp. C. Joist replacements. d. Rough plumbing will be done in about three weeks and ready for inspection. e. Residential electrical inspection in two weeks. 12.2 Tony Patillo stopped by and viewed the structural aspects of the building. No problems. FYI 12.3 Brick west wall: FGA to review and advise regarding insulation. FGA will also look at FGA Energy Star implications in the lobby area. 12.4 Dry rot discovered on wood studs and sheathing at the north wall east corner. WB to price and WB repair. 12.5 T. Spooner will be replacing P. Ugolini as project manager in about two weeks. FYI 12.6 VCDC requested WB to check on the payment for the 2°d round of utility bills submitted. WB Next meeting: 9:00 a.m., Tuesday, May 10, 2005. FY( A Z-41� Krista Benoit RJ;2226\Mtg. 12 Email: Attached list Item# DESCRIPTION ACTION BY 6.14 Opening from lobby basement to retail basement: Currently Drawing D.1.1 shows removing the brick FYI only as a basement access. There is an issue with the dip drop that would be created trying to get through that space. FGA to review and advise. 3/29: WB will price cuts for the fieldstone foundation wall for a full opening from basement to basement. 4/19: WB received prelim price of$2,500 for the cut and disposal of materials. WB to firm up prices. 4/26: WB submitted a price of $3,053—see Change Estimate#1 1. VCDC is putting this item on hold. 7.3 The neighbor who owns the alley adjacent to the brick west wall is refusing to allow access for WB construction purposes. It was suggested that WB document the necessity of having access as required for repair/construction/stability of masonry wall. Currently, there needs to be access to repoint the masonry, infill a window and door, and replace one new window. We are concerned that that wall be structurally sound. 4/5: WB met with the neighbor. Tony Patillo will contact the neighbor to discuss issues. 4/12: WB left a message with Tony Patillo. 4/19: VCDC's lawyer is researching this issue. 4/26: VCDC's lawyer found a statute that gives full rights to go onto the property as long as the local police chief is contacted and a$1,000 bond is posted. WB to contact VCDC regarding when the work will be done on the west wall. 5/3: VCDC waiting to hear from WB regarding the schedule for the masonry and the window replacements on the west wall. 8.2 Selecting colors shall begin. We are anticipating five to six colors. FGA will make a color boards for FGA VCDC to review. WB will speed up the process for the VCT floor submittal. 4/12: FGA is waiting for ceramic tile and VCT submittal. 4/19: FGA received VCT and ceramic the submittals. 513: FGA to set up a time to meet with J. Campbell of VCDC to view the color boards. 8.3 Securing of the hardi-plank is to be reviewed by FGA. WB 4/12: WB will present a mockup for all to review on site. 4/19: The mockup was reviewed and it was agreed to use 514"trim. WB to price. 8.4 We discussed having W. King make his last site visit at the beginning of May. FGA will confirm. FGA 4/19: W. King's visit has been pushed to 2nd or 3`d week in May. FGA will notify W. King. 513: FGA to set up a meeting with W. King on 5/20/05 in the morning, if possible. P. McCarthy will need to leave by 2 p.m. 9.4 MJ Moran would like to eliminate the 3" reduced pressure principal backflow preventer and replace with WB 4" double check backflow preventer located in the basement. RW Hall to review and advise. 4/19: MJ Moran is re-doing the calculations. The change was approved by RW Hall. 10.2 WB to clarify who is installing the heat trace in the gutter and how this will tie into the electric. FGA 4/26: FGA to research location in spec. FGA to talk to S. Russin about a heat trace around the lobby roof drain. 10.4 T&M has a conflict regarding the service gear height in the basement. They are working directly with S. RW Hall Russin to resolve this issue. 4/26: S. Russin is talking to Siemans to resolve this issue. 11.3 Pencil requisition items: WB a. Item 20: Windows are done and will be stored at Northern Window. An insurance certificate will be needed. b. Item 34: Boiler and AC units are being stored. An insurance certificate is needed along with a purchase and sales agreement. 513: WB waiting for certificate and minority report. 11.4 1 WB will repair the stair at the east side entrance, as required. WB !] FGA to review and advise on attic venting. It was suggested using an open louver on the north FGA gable. 513: FGA to submit SK regarding size and location. -2- Item# DESCRIPTION ACTION BY 4.3 Some of the 3" Lally columns in the basement on the east side are rusted and rotted where the lally meets WB the concrete. The existing Tallies are not concrete filled. WB would like to replace them and will do testing to see if there is a base to the existing tally columns. WB also wants to replace the basement ]ally columns at the front of the building(south wall)particularly underneath the new entry area. FGA to review and revise. 3/15: WB will replace the lallies on the east side of the basement using existing footings. The lally columns at the entry will also be replaced including new footings. 3/22: WB to price. 3/29: VCDC accepted this change. The contractor is coming tomorrow to replace these lallies. 4/5: Subcontractor re-measured the length of the lallies and will price them. 4/19: The sub will wait until WB locates the LVLs before re-measuring the length of the lallies and placing them. 5.7 April 15, 2005, is the date when exterior excavation for utilities can begin. The excavator is responsible WB for getting the permits. 3/22: WB to coordinate with the excavator to get p-rmits. 415: Scaffolding permit has been secured. The city is asking for ADA requirements which are not an issue. The street and sidewalks have been marked for the site work. 4/12: Correction: Permit has not been secured, it has only been discussed. 4/19: WB is still working on getting the permits for the exterior excavation for utilities. The city requested plumbing plans which WB will drop off. & 5/3: Fees have been paid. Awaiting the permit. Karl's Excavating went to apply for a permit to do the work for the water tie-in and was told that the split 9.3 needed to be inside not outside the building as stated. RW Hall to review and advise. 4/19: WB will drop off the plans. RW Hall submitted statement regarding change. 4/26: WB still waiting for permit. 5.12 Items that reference W. King's field notes: WB a. Masonry work for northeast foundation wall will be on hold until VCDC hears from Steve Rogers. WB to price. 4/5: WB to price after the gas has been installed. 6.4 The motorized damper for the elevator vent is not in the electric submittal. FGA to review. WB 3/29: Damper located in the HVAC specification, pg. 51. 4/5: WB waiting for submittal. 4/19: WB is still waiting for submittal. It was agreed to paint the Louvers to match the siding. 6.8 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up on the WB exterior of the building. 4/12: WB will meet with DPW not Tony Patillo. 6.9 Foundation wall on the south exterior wall needs to be built back up where there had been a stair to the WB basement. 3/29: This will be time and materials for concrete block with brick veneer. 4/5: Correction: There had been a stair to the residential units, not to the basement. 4/12: WB is going to wait for the basement to be poured before they do this work. 6.12 Lally columns at current retail space entry door are 4'-4" apart. FGA to review handrail details to be FGA installed in that area. 4/19: WB discussed the possibility of resetting the 1 st floor(allies by installing a steel beam perpendicular to the existing steel beams. The basement entry (allies will be set below new 1 Sr floor ]ally location. FGA to review,advise with W. King&submit an SK. 4/26: FGA to review the use of brake metal on the storefront lallies. 5/3: FGA to submit SK-18. WB will give one price for the SK-18 series. WB feels the structural drawings for the sloped retail entry are unclear. FGA consulted with W. King & 8.7 and will submit an SK. 4/12: FGA to review the concrete lip on the sloped entry ramp with W. King. 4/19: FGA to submit an SK. 4/26: FGA submitted SK I 1 series. WB to price. 7d--o?d y Ford n�( – t r ` Gillen Architects,inc. 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice @fordgi I len.com Kathleen E. Ford,AIA William V. Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #12 MEETING DATE: 5/3/05 PRESENT Pat McCarthy, Joanne Campbell Valley CDC (VCDC) Krista Benoit, Kathy Ford Ford Gillen (FGA) Paul Ugolini, Gerry Henderson, Todd Spooner Western Builders (WB) Jim Tower T& M Electric Item 9 DESCRIPTION ACTION BY 1.10 A.2.1 show line of new 9' ceiling on plan. FGA 2/15: FGA See SK.2 2/22: Options for the ceiling line will be verified after more of the demo has been done and the area gets looked at again. 3/15: FGA to review and advise. 513: FGA to submit SK-15. 1.20 WB noted that the roof pitch on the addition slopes from front to back. The raising of the roof area in the WB/FGA back will not allow to the second drain to operate properly. FGA to review&advise 2/15: WB stated that the existing roof slopes is 1/4"per 12" front to back. There is a 24" drop in 44'. The ceiling joists do nut siupe, they are fiat.. There is a 3" exposure at the front parapet. FGA to review and revise. 2/22: FGA continuing to review and revise. 3/8: FGA to submit roof section in this area to show new location of the two roof drains. 3/29: Roof section reviewed at the meeting. Comments: (1)VCDC requesting cellulose roof insulation, (2)WB asking about height of overflow drain due to the low parapet and a change to 5"roof drain and a 6"roof leader. FGA will revise and submit SK-4. WB to price and review a new roof option which will substitute wood framing with cellulose insulation covering entire roof for the built-up isocyanurate insulate and batt insulation proposed in SK-4. 4/12: WB waiting for sub prices. WB gave its price for build-up in CO#8. 4/19: Waiting for plumbing price—see Change Estimate 910. WB would like to move roof drain to outside wall as existing roof slopes to the north and west. Possible conflict with roof drain and fire sprinklers. 5/3: It was decided to keep the overflow drain. The roof drain has been moved to the west wall along with the overflow drain. WB is still waiting fora plumbing price. 7 Name&Address Phone Fax Stan Russin,Electrical 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam, MA 01001 srussin rwhall.com Wes Gutowski, Fire Protection 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 w utowski rwhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmul ee tiac.net Steve Rogers,Lending Inspector Rogers Management rogersmanay,ement@aol.com Jim Tower 413-684-8986 413-268-7105 T&M Electric, Inc. 413-822-7233 142 Tower Rd Dalton,MA 01226-1050 Anthony Patillo 413-587-1266 413-587-1264 Director of Planning&Development City of Northampton 210 Main St. Northampton,MA 01060 a atillo ci .northam ton.ma.us 6 Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice@fordgi l len.com Kathleen E.Ford,AIA William V.Gillen,AIA CONTACTS/DISTRIBUTION Name&Address Phone Fax Joanne Campbell,Executive Director 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 'c valle cdc.com Pat McCarthy,Project Manager 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 m valle cdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford ford illen.com Krista Benoit,Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects, Inc. 409 Main St. Amherst,MA 01002 kbenoit@fordgillen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St.-P.O.Box 587 Granby,MA 01033 u olini westembuilders.com Gerry Henderson,Project Superintendent 413-467-9171 413-467-9559 Western Builders Cell:413-348-0378 73 Pleasant St. Granby,MA 01033 Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 slake@Mhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 m utowski rwhall.com 5 Item# DESCRIPTION ACTION BY 10.3 There is a conflict on the electric panel schedule: it shows installation of an electric heater, FYI but there is already a fin tube in the handicap bathroom. FGA advised to remove the electric heater and keep the fin tube per the drawings. 10.4 T&M has a conflict regarding the service gear height in the basement. They are working RW Hall directly with S. Russin to resolve this issue. 10.5 It has been decided to change the light switch for the bathroom light/fan fixture to an on/off FYI light switch for the fluorescent and a dimmer for the fan. VCDC approved this change. Next meeting: 9:00 a.m., Tuesday, April 26, 2005. FYI z Krista Benoit RJ;2226\,Mtg,9 Email: Attached list 4 Item# DESCRIPTION ACTION BY 7.3 The neighbor who owns the alley adjacent to the brick west wall is refusing to allow access for FYI construction purposes. It was suggested that WB document the necessity of having access as required for repair/construction/stability of masonry wall. Currently, there needs to be access to repoint the masonry, infill a window and door, and replace one new window. We are concerned that that wall be structurally sound. 4/5: WB met with the neighbor. Tony Patillo will contact the neighbor to discuss issues. 4/12: WB left a message with Tony Patillo. 4/19: VCDC's lawyer is researching this issue. 7.6 WB to price out a replacement window vs. a refurbished window in the lobby. They are pricing out a 3/3 WB window. 4/5: WB still waiting for a price. 4/12: WB gave a price of 5643 to replace lobby window. VCDC approved the simulated divided lite window with white aluminum clad finish on the exterior. 4/19: WB will provide a submittal. 8.2 Selecting colors shall begin. We are anticipating five to six colors. FGA will make a color boards for FGA VCDC to review. WB will speed up the process for the VCT floor submittal. 4/12: FGA is waiting for ceramic tile and VCT submittal. 4/19: FGA received VCT and ceramic tile submittals. 8.3 Securing of the hardi-plank is to be reviewed by FGA. WB 4/12: WB will present a mockup for all to review on site. 4/19: The mockup was reviewed and it was agreed to use 5/4" trim. WB to price. 8.4 We discussed having W. King make his last site visit at the beginning of May. FGA will confirm. FGA 4/19: W. King's visit has been pushed to 2"d or 3`d week in May. FGA will notify W. King. 9.3 Karl's Excavating went to apply for a permit to do the work for the water tie-in and was told that the split WB needed to be inside not outside the building as stated. RW Hall to review and advise. 4/19: WB will drop off the plans. RW Hall submitted statement regarding change. 9.4 MJ Moran would like to eliminate the 3" reduced pressure principal backflow preventer and replace with 4"double check backflow preventer located in the basement. RW Hall to review and advise. 4/19: MJ Moran is re-doing the calculations. The chin e was approved by RW Hall. 9.5 Bathroom ceiling in retail 92 (small one) will have a drop ceiling. FYI 4/19: All retail bathrooms will have a drop ceiling. FGA will submit reflected ceiling Tans of the bathrooms. 9.8 FGA to review window location on the 3'd floor. FGA 4/19: FGA to submit an SK. 9.12 No towel racks have been specified. FGA will specify towel rack above the toilet and a hook on the back FGA of the door. NEW BUSINESS 10.1 Schedule: FYI a. Installing window headers next week. b. Posting down from the trusses next week. C. Start framing the lobby entry including masonry in the cellar. d. Furring for the bathroom ceilings on the 2❑d floor is done. 3`d floor to be done this week. e. Plumber started work boring holes down. f. Sprinkler piping will be done this week. They will wait for the new water supply before hooking and putting the backflow preventers in. Electricians have roughed in the attic. 10.2 WB to clarify who is installing the heat trace in the gutter and how this will tie into the WB electric. 3 Item# DESCRIPTION ACTION BY First floor storefront items: 5.11 WB has found that the current storefront windows have no support. The 4x6 header is currently bolted to FGA one of the Lally columns. There is no support at the corners vertically. It was suggested to drop a wall down and tie it into the beam above. W. King to be notified. 4/5: FGA to submit SK-6. &6.11 The column at the southwest wall corner is missing. The second column from the southwest corner is a wood post rather than a steel column. W. King to be notified to review and advise. 3/29: VCDC agreed to replace the wood post on the south wall at the I`floor with a new lally column to match the existing. This will be time and materials. 4/5: FGA to submit SK-6. &6.17 First floor south exterior wall at the storefront windows: The framing for that wall is insufficient. W. King to review and advise. 4/5: FGA to submit SK-6. &9.6 Lally locations at south wall push the new storefront window outside of the existing wall above. FGA to review and advise. 5.12 Items that reference W. King's field notes: WB a. Masonry work for northeast foundation wall will be on hold until VCDC hears from Steve Rogers. WB to price. v 4/5: WB to price after the gas has been installed. 6.4 The motorized damper for the elevator vent is not in the electric submittal. FGA to review. WB 3/29: Damper located in the HVAC specification, pg. 51. 4/5: WB waiting for submittal. 4/19: WB is still waiting for submittal. It was agreed to paint the louvers to match the siding. 6.8 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up on the WB exterior of the building. 4/12: WB will meet with DPW not Tony Patillo. 6.9 Foundation wall on the south exterior wall needs to be built back up where there had been a stair to the WB basement. 3/29: This will be time and materials for concrete block with brick veneer. 415: Correction: There had been a stair to the residential units, not to the basement. 4/12: WB is going to wait for the basement to be poured before they do this work. 6.12 Lallv columns at current retail space entry door are 4'-4" apart. FGA to review handrail King/FGA details to be installed in that area. 4/19: WB discussed the possibility of resetting the 1st floor lallies by installing a steel beam perpendicular to the existing steel beams. The basement entry lallies will be set below new 1s` floor lally location. FC A. to review, advise with W. Mug & submit an SK. & 8.7 WB feels the structural drawings for the sloped retail entry are unclear. FGA consulted with W. King and will submit an SK. 4/12: FGA to review the concrete lip on the sloped entry ramp with W. King. 4/19: FGA to submit an SK. 6.14 Opening from lobby basement to retail basement: Currently Drawing D.1.1 shows removing WB the brick only as a basement access. There is an issue with the dip drop that would be created trying to get through that space. FGA to review and advise. 3/29: WB will price cuts for the fieldstone foundation wall for a full opening from basement to basement. 4/19: WB received preliminary price of$2,500 for the cut and disposal of materials. WB to firm up prices. 7.1 Options regarding how to detail the open stair railing were discussed, and will be submitted in FGA an SK by FGA. 4/5: FGA to review shop drawings for the rail detail with Valley CDC. FGA submitted SK5, SK5.1, SK5.2 regarding the stairs. 4/19: It was agreed to box in the underside of the stairs to the 2"d floor. FGA to submit an SK. 2 Item# DESCRIPTION ACTION BY 1.31 WB coordination of the mechanicals will start with the fire protection drawings. MJ Moran would like WB complete set of mechanicals in electronic format. 2/15: WB has started mechanical coordination and have not heard from MJ Moran yet. 2/22: WB is waiting to hear from MJ Moran. 3/8: WB is in the process of doing preliminary coordination. 3/15: Mechanical drawings have moved on to the plumber. 3/22: WB should get the mechanicals back from the plumber this week. We will go over the mechanical coordination drawings next week. 3/29: WB will meet with MJ Moran and the plumber to discuss these conflicts at the next meeting. 4/5: Second floor assembly has a conflict with the mechanicals fitting in the 2x6 furring. The mechanicals will run below the gypsum wallboard ceiling so they will be exposed. FGA requested that WB locate the lowest point of each of the pipes that will be below the ceiling. 4/12: It was clarified that either 2x6 wood furring or metal resilient channels are required for the floor assembly rating--to be determined. Sprinklers in this area are being set at 9'-6" which is not as tight to the ceiling as expected, and still needs to be evaluated with all proposed mechanicals in the shop drawings. WB will organize a coordination meeting with Statewide, MJ Moran, FGA and P. McCarthy to determine the ceiling line in regards to all the mechanicals. We will also do a walkthru to see the location of the soffits needed for FP on the_) floor. 4/19: floor. 4/19: See coordination meeting memo dated 4/15/05. I." WB concerned that there is not enough space(5 '/") above the ceiling to fit all the mechanicals and WB exhaust ducts from bathrooms. 2/15: This will continue to be evaluated as WB coordinates with sub-contractors. 4/5: Third floor sprinklers: Fire sprinkler contractor is requesting that soffits be in areas where the sprinkler mains are located.. They are clearly marked FP on the drawings. 4/19: The bathroom ceilings in the residential units are going to have 9" furring rather than 6" to fit the ceiling fan. There will be a soffit for the fire sprinklers in units 310 and 314. WB will check the cabinet heights for the FP soffits. 4.1 WB brought up the issue of furring under the drywall. WB agreed to do a sample room without furring FYI (probably the handicap unit on the 3`d floor)to see if there are any issues with a smooth ceiling surface. 3/29: FGA to review the necessity of the 2x6 on edge furring in the 2nd floor assembly. 4/19: WB agreed that the 2x6 edge furring is acceptable. No lx furring will be needed. 4.3 Some of the 3" tally columns in the basement on the east side are rusted and rotted where the ]ally meets WB the concrete. The existing tallies are not concrete filled. WB would like to replace them and will do testing to see if there is a base to the existing lally columns. WB also wants to replace the basement lally columns at the front of the building(south wall) particularly underneath the new entry area. FGA to review and revise. 3/15: WB will replace the tallies on the east side of the basement using existing footings. The tally columns at the entry will also be replaced including new footings. 3/22: WB to price. 3/29: VCDC accepted this change. The contractor is coming tomorrow to replace these tallies. 4/5: Subcontractor re-measured the length of the tallies and will price them. 4/19: The sub will wait until WB locates the LVLs before re-measuring the length of the lallies and placing them. 5.7 April 15,2005, is the date when exterior excavation for utilities can begin. The excavator is responsible WB for getting the permits. 3/22: WB to coordinate with the excavator to get permits. 4/5: Scaffolding permit has been secured. The city is asking for ADA requirements which are not an issue. The street and sidewalks have been marked for the site work. 4/12: Correction: Permit has not been secured, it has only been discussed. 4/19: WB is still working on getting the permits for the exterior excavation for utilities. The city requested plumbing plans which WB will drop off. IL 7d 97d 1� Ford Gillen Architects,ine. f nn � �,�C3 409 Main Street Amherst, MA 01002 1 Tel 413-253-2528 t _ Fax 413-256-1553 ffiee�fordgillen.com fgao Kathleen E. Ford,AIA William V. Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #10 MEETING DATE: 4/192/05 PRESENT Pat McCarthy, Joanne Campbell Valley CDC (VCDC) Krista Benoit Ford Gillen (FGA) Paul UQolini, Gerry Henderson Western Builders (WB) Jim Tower T& M Electric Item ti DESCRIPTION _ACTION BY 1.10 A.2.1 show line of new 9' ceiling on plan. FGA 2/15: FGA See SK.2 2!22: Options for the ceiling line will be verified after more of the demo has been done and the area gets looked at again. 3/15: FGA to review and advise. 1.19 WB concerned with the raising of the floor in the back area of retail 42. The raising will reduce the EGA headroom in this area. FGA to review and advise. 2/15: WB has measured roof structure and calculated the slope of roof. The current slope will create a 7'- 0"ceiling in the back area of retail #2. FGA to review and revise. 2/22: FGA continuing to review and revise. 3/8: It's been confirmed that the floor in the back area of retail 42 will be raised to the existing retail floor height, and that ceiling framing can be moved up into space of roof rafters, if necessary. 1.20 WB noted that the roof pitch or tho addtticn slopes from front to back. The raising c`.the mcf urea :n the NA BBC A back will not allow to the second drain to operate properly. FGA to review& advise 2/15: WB stated that the existing roof slopes is'/a"per 12" front to back. There is a 24" drop in 44'. The ceiling joists do not slope, they are flat.. There is a 3" exposure at the front parapet. FGA to review and revise. 2/22: FGA continuing to review and revise. 3/8: FGA to submit roof section in this area to show new location of the two roof drains. 3/29: Roof section reviewed at the meeting. Comments: (1)VCDC requesting cellulose roof insulation, (2) WB asking about height of overflow drain due to the low parapet and a change to 5" roof drain and a 6"roof leader. FGA will revise and submit SK-4. WB to price and review a new roof option which will substitute wood framing with cellulose insulation covering entire roof for the built-up isocyanurate insulate and batt insulation proposed in SK-4. 4/12: WB waiting for sub prices. WB gave its price for build-up in CO #8. 4/19: Waiting for plumbing price—see Change Estimate#10. WB would like to move roof drain to outside wall as existing roof slopes to the north and west. Possible conflict with roof drain and fire sprinklers. & 9.2 RW Hall to issue a sketch showing changes in the leader size. 4/19: SK4.3 and SK4.4 submitted. 7 Name&Address Phone Fax Stan Russin, Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 srussin rwhall.com Wes Gutowski, Fire Protection 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam, MA 01001 w utowski rwhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich, MA 01938 ocmulgee@tiac.net Steve Rogers, Lending Inspector Rogers Management ro ersmana ement aol.com Jim Tower 413-684-8986 413-268-7105 T&M Electric, Inc. 413-822-7233 142 Tower Rd Dalton,MA 01226-1050 Anthony Patillo 413-587-1266 413-587-1264 Director of Planning&Development City of Northampton 210 Main St. Northampton,MA 01060 a atillo ci .northam ton.ma.us 6 Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffi ce@fordgi l l en.com Kathleen E.Ford,AIA William V.Gillen,AIA CONTACTS/DISTRIBUTION Name&Address Phone Fax Joanne Campbell,Executive Director 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 'c valle cdc.com Pat McCarthy,Project Manager 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 m valle cdc.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford@&Ldgillen.com Krista Benoit, Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects,Inc. 409 Main St. Amherst, MA 01002 kbenoit@fordaillen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St.-P.O. Box 587 Granby,MA 01033 u olini westembuilders.com Gerry Henderson, Project Superintendent 413-467-9171 413-467-9559 Western Builders Cell:413-348-0378 73 Pleasant St. Granby,MA 01033 Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 0 100 1 slake rwhall.com Mark Gutowski, Plumbing 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam, MA 01001 mgutowski@rwhall.com 5 Item# DESCRIPTION ACTION BY 9.8 FGA to review window location on the 3` floor. FGA 9.10 T&M will put the distribution panels in the elevator vestibule on the closet wall rather than the FYI stairwell wall. 9.11 Bathroom heaters located behind bathroom doors shall be relocated so they clear 2'-4"doors. Russin S. Russin to verify the changes. 9.12 No towel racks have been specified. FGA will specify towel rack above the toilet and a hook FGA on the back of the door. 9.13 T&M installed a three wire switch for the light and fan unit. This is typical. FYI Next meeting: 9:00 a.m., Tuesday, April 19, 2005. FYI <U4A 967�0� Krista Benoit RJ;2226\Mtg.9 Email: Attached list 4 Item# DESCRIPTION ACTION BY 7.3 The neighbor who owns the alley adjacent to the brick west wall is refusing to allow access for FYI construction purposes. It was suggested that WB document the necessity of having access as required for repair/construction/stability of masonry wall. Currently,there needs to be access to repoint the masonry, infill a window and door, and replace one new window. We are concerned that that wall be structurally sound. 4/5: WB met with the neighbor. Tony Patillo will contact the neighbor to discuss issues. 4/12: WB left a message with Tony Patillo. 7.6 WB to price out a replacement window vs. a refurbished window in the lobby. They are FYI pricing out a 3/3 window. 4/5: WB still waiting for a price. 4/12: WB gave a price of$648 to replace lobby window. VCDC approved the simulated divided lite window with white aluminum clad finish on the exterior. 7.7 WB will review the anchor detail with the door contractor. FYI 4/12: Wood stud anchor was submitted to WB and approved. 7.8 Pencil pay requisition was reviewed and approved by all. WBNCDC 4/5: WB is waiting for a minority report from one of its subcontractors. 4/12: WB will review issues with the minority report with VCDC. 8.2 Selecting colors shall begin. We are anticipating five to six colors. FGA will make a color WB/FGA boards for VCDC to review. WB will speed up the process for the VCT floor submittal. 4/12: FGA is waiting for ceramic tile and VCT submittal. 8.3 Securing of the hardi-plank is to be reviewed by FGA. WB 4/12: WB will present a mockup for all to review on site. 8.4 We discussed having W. King make his last site visit at the beginning of May. FGA will FGA confirm. 8.7 WB feels the structural drawings for the sloped retail entry are unclear. FGA consulted with FGA/King W. King and will submit an SK. 4/12: FGA to review the concrete lip on the sloped entry ramp with W. King. NEW BUSINESS 9.1 Paperwork received/exchanged at the meeting: FYI a. Proposed change order from MJ Moran. b. Change order log from WB. c. FGA handed out SK9, SK9.1, SK10, SK12. SK 12 will be revised. d. WB will prepare the AIA change order forms and submit to FGA. 9.2 RW Hall to issue a sketch showing changes in the leader size. RW Hall 9.3 Karl's Excavating went to apply for a permit to do the work for the water tie-in and was told RW Hall that the split needed to be inside not outside the building as stated. RW Hall to review and advise. 9.4 MJ Moran would like to eliminate the 3"reduced pressure principal backflow preventer and RW Hall replace with 4" double check backflow preventer located in the basement. RW Hall to review and advise. 9.5 Bathroom ceiling in retail #2 small one will have a drop ceiling. FYI 9.6 Lally locations at south wall push the new storefront window outside of the existing wall FGA above. FGA to review and advise. 9.7 Schedule: FYI Framing of residential stairs is done. Elevator machine room is being framed today. Electrical work on second floor has started. 2❑d floor fire sprinklers are done. Retail space and 3`d floor next week. Subject to approved shop drawings. 3 Item# DESCRIPTION ACTION BY First floor storefront items: 5.11 WB has found that the current storefront windows have no support. The 4x6 header is FGA currently bolted to one of the lally columns. There is no support at the corners vertically. It was suggested to drop a wall down and tie it into the beam above. W.King to be notified. & 4/5: FGA to submit an SK. 6.11 The column at the southwest wall corner is missing. The second column from the southwest corner is a wood post rather than a steel column. W. King to be notified to review and advise. 3/29: VCDC agreed to replace the wood post on the south wall at the 1st floor with a new lally column to match the existing. This will be time and materials. & 4/5: FGA to submit an SK. 6.17 First floor south exterior wall at the storefront windows: The framing for that wall is insufficient. W.King to review and advise. 4/5: FGA to submit an SK. 5.12 Items that reference W. King's field notes: WB a. Masonry work for northeast foundation wall will be on hold until VCDC hears from Steve Rogers. WB to price. 4/5: WB to price after the gas has been installed. b. Framing to infill the existing P floor stairs: WB will submit a price. 6.4 The motorized damper for the elevator vent is not in the electric submittal. FGA to review. WB 3/29: Damper located in the HVAC specification, pg. 51. 4/5: WB waiting for submittal. 6.8 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up WB on the exterior of the building. 4/12: WB will meet with DPW not Tony Patillo. 6.9 Foundation wall on the south exterior wall needs to be built back up where there had been a WB stair to the basement. 3/29: This will be time and materials for concrete block with brick veneer. 4/5: Correction: There had been a stair to the residential units, not to the basement. 4/12: WB is going to wait for the basement to be poured before they do this work. 6.10 There is a 5" sill separating the lobby finish floor and the grade on the sidewalk. FGA to FYI review and advise. 3/29: WB to confirm the existing floor materials regarding the proposed the new floor materials and the depth relating to what will be the actual finish floor for the lobby. FGA to submit an SK for the lobby entry area. 4/5: WB verified that the existing floor will be an acceptable subfloor. The VCT subcontractor may require an underlayment under the VCT,but this shouldn't be an issue. FGA submitted an SK at meeting. 6.12 Lally columns at current retail space entry door are 4'-4"apart. FGA to review handrail FGA details to be installed in that area. 6.14 Opening from lobby basement to retail basement: Currently Drawing D.1.1 shows removing WB the brick only as a basement access. There is an issue with the dip drop that would be created trying to get through that space. FGA to review and advise. 3/29: WB will price cuts for the fieldstone foundation wall for a full opening from basement to basement. 7.1 Options regarding how to detail the open stair railing were discussed,and will be submitted in FGA an SK by FGA. 4/5: FGA to review shop drawings for the rail detail with Valley CDC. FGA submitted SK5, SK5.1, SK5.2 regarding the stairs. 2 Item# DESCRIPTION ACTION BY 1.31 WB coordination of the mechanicals will start with the fire protection drawings. MJ Moran WB would like complete set of mechanicals in electronic format. 2/15: WB has started mechanical coordination and have not heard from MJ Moran yet. 2/22: WB is waiting to hear from MJ Moran. 3/8: WB is in the process of doing preliminary coordination. 3/15: Mechanical drawings have moved on to the plumber. 3/22: WB should get the mechanicals back from the plumber this week. We will go over the mechanical coordination drawings next week. 3/29: WB will meet with MJ Moran and the plumber to discuss these conflicts at the next meeting. 4/5: Second floor assembly has a conflict with the mechanicals fitting in the 2x6 furring. The mechanicals will run below the gypsum wallboard ceiling so they will be exposed. FGA requested that WB locate the lowest point of each of the pipes that will be below the ceiling. 4/12: It was clarified that either 2x6 wood furring or metal resilient channels are required for the floor assembly rating--to be determined. Sprinklers in this area are being set at 9'-6"which is not as tight to the ceiling as expected,and still needs to be evaluated with all proposed mechanicals in the shop drawings. WB will organize a coordination meeting with Statewide,MJ Moran,FGA and P. McCarthy to determine the ceiling line in regards to all the mechanicals. We will also do a walkthru to see the location of the soffits needed for FP on the 3rd floor. 1.33 WB concerned that there is not enough space(5 `/2")above the ceiling to fit all the FGA/RWHall mechanicals and exhaust ducts from bathrooms. WB 2/15: This will continue to be evaluated as WB coordinates with sub-contractors. 4/5: Third floor sprinklers: Fire sprinkler contractor is requesting that soffits be in areas where the sprinkler mains are located.. They are clearly marked FP on the drawings. 4.1 WB brought up the issue of furring under the drywall. WB agreed to do a sample room FGA without furring(probably the handicap unit on the 3rd floor)to see if there are any issues with a smooth ceiling surface. 3/29: FGA to review the necessity of the 2x6 on edge furring in the 2nd floor assembly. 4.3 Some of the 3" lally columns in the basement on the east side are rusted and rotted where the WB ]ally meets the concrete. The existing lallies are not concrete filled. WB would like to replace them and will do testing to see if there is a base to the existing lally columns. WB also wants to replace the basement lally columns at the front of the building(south wall)particularly underneath the new entry area. FGA to review and revise. 3/15: WB will replace the ]allies on the east side of the basement using existing footings. The lally columns at the entry will also be replaced including new footings. 3/22: WB to price. 3/29: VCDC accepted this change. The contractor is coming tomorrow to replace these lallies. 4/5: Subcontractor re-measured the length of the lallies and will price them. 5.7 April 15, 2005, is the date when exterior excavation for utilities can begin. The excavator is WB responsible for getting the permits. 3/22: WB to coordinate with the excavator to get permits. 4/5: Scaffolding permit has been secured. The city is asking for ADA requirements which are not an issue. The street and sidewalks have been marked for the site work. 4/12: Correction: Permit has not been secured,it has only been discussed. Ford Gillen - q J L-t,,.�.. Architects,Inc. f S I _,: 409 Main Street Amherst,MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #9 MEETING DATE: 4/12/05 PRESENT Pat McCarthy, Joanne Campbell Valley CDC (VCDC) Kathy Ford, Krista Benoit Ford Gillen(FGA) Paul Ugolini, Gerry Henderson Western Builders(WB) Jim Tower T&M Electric Conrad MJ Moran Item# DESCRIPTION ACTION BY 1.10 A.2.1 show line of new 9' ceiling on plan. FGA 2/15: FGA See SK.2 2/22: Options for the ceiling line will be verified after more of the demo has been done and the area gets looked at again. 3/15: FGA to review and advise. 1.19 WB concerned with the raising of the floor in the back area of retail#2. The raising will FGA reduce the headroom in this area. FGA to review and advise. 2/15: WB has measured roof structure and calculated the slope of roof. The current slope will create a 7'-0"ceiling in the back area of retail #2. FGA to review and revise. 2/22: FGA continuing to review and revise. 3/8: It's been confirmed that the floor in the back area of retail#2 will be raised to the existing retail floor height, and that ceiling framing can be moved up into space of roof rafters, if necessary. 1.20 WB noted that the roof pitch on the addition slopes from front to back. The raising of the roof WB area in the back will not allow to the second drain to operate properly. FGA to review&advise 2/15: WB stated that the existing roof slopes is 1/4"per 12"front to back. There is a 24"drop in 44'. The ceiling joists do not slope,they are flat.. There is a 3"exposure at the front parapet. FGA to review and revise. 2/22: FGA continuing to review and revise. 3/8: FGA to submit roof section in this area to show new location of the two roof drains. 3/29: Roof section reviewed at the meeting. Comments: (1)VCDC requesting cellulose roof insulation, (2)WB asking about height of overflow drain due to the low parapet and a change to 5"roof drain and a 6" roof leader. FGA will revise and submit SK-4. WB to price and review a new roof option which will substitute wood framing with cellulose insulation covering entire roof for the built-up isocyanurate insulate and batt insulation proposed in SK-4. 4/12: WB waiting for sub prices. WB gave its price for build-up in CO#8. 6 Name&Address Phone Fax Stan Russin,Electrical 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam, MA 01001 srussin@rwhall.com Wes Gutowski,Fire Protection 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 wautowski@rwhall.com Wayne King, Structural Engineer 978-356-7833 978-356-3465 Ocmulgee Associates 317 High St. Ipswich,MA 01938 ocmul ee tiac.net Steve Rogers,Lending Inspector Rogers Management ro grsmana ement@aol.com Jim Tower 413-684-8986 413-268-7105 T&M Electric,Inc. 413-822-7233 142 Tower Rd Dalton,MA 01226-1050 Mr.Anthony Patillo 413-587-1266 413-587-1264 Director of Planning&Development City of Northampton 210 Main St. Northampton,MA 01060 a atillo ci .northam ton.ma.us 5 Ford Gillen Architects,Inc. 409 Main Street Amherst,MA 01002 RE: Go West Tel 413-253-2528 JOB # 2226 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E.Ford,AIA William V.Gillen,AIA CONTACTS/DISTRIBUTION Name& Address Phone Fax Joanne Campbell,Executive Director 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 ica.vallgyc dc.com Pat McCarthy,Project Manager 413-586-5855 413-586-7521 Valley CDC-30 Market St. Northampton,MA 01060 m vane a c.com Kathy Ford,Architect 413-253-2528 413-256-1553 Ford Gillen Architects 409 Main St. Amherst,MA 01002 kford ford illen.com Krista Benoit,Project Designer 413-253-2528 413-256-1553 Ford Gillen Architects,Inc. 409 Main St. Amherst,MA 01002 kbenoit ford illen.com Paul Ugolini,Project Manager 413-467-9171 413-467-9559 Western Builders 73 Pleasant St.-P.O.Box 587 Granby,MA 01033 pl! olini@westembuilders.com Gerry Henderson,Project Superintendent 413-467-9171 413-467-9559 Western Builders Cell: 413-348-0378 73 Pleasant St. Granby,MA 01033 Sandy Lake,HVAC 413-789-0960 413-789-3295 R.W. Hall Consulting Engineers,Inc. 540 Meadow Street Extension Agawam,MA 01001 slake rwhall.com Mark Gutowski,Plumbing 413-789-0960 413-789-3295 R.W.Hall Consulting Engineers, Inc. 540 Meadow Street Extension Agawam,MA 01001 m utowski rwhall.com 4 Item# DESCRIPTION ACTION BY 7.1 Options regarding how to detail the open stair railing were discussed, and will be submitted in FGA an SK by FGA. 415: FGA to review shop drawings for the rail detail with Valley CDC. FGA submitted SK5,SK5.1,SK5.2 regarding the stairs. 7.3 The neighbor who owns the alley adjacent to the brick west wall is refusing to allow access for FYI construction purposes. It was suggested that WB document the necessity of having access as required for repair/construction/stability of masonry wall. Currently, there needs to be access to repoint the masonry, infill a window and door, and replace one new window. We are concerned that that wall be structurally sound. 4/5: WB met with the neighbor. Tony Patillo will contact the neighbor to discuss issues. 7.6 WB to price out a replacement window vs. a refurbished window in the lobby. They are WB pricing out a 3/3 window. 4/5: WB still waiting fora price. 7.7 WB will review the anchor detail with the door contractor. WB 7.8 Pencil pay requisition was reviewed and approved by all. WB 4/5: WB is waiting for a minority report from one of its subcontractors. 7.9 S. Rogers was unable to make this meeting and will stop by this week to review work to date. FYI 4/5: S.Rogers came by the site 3/30/05 to review work. NEW BUSINESS 8.1 Schedule: WB a. Elevator shaft is done. Waiting for the damper to be installed. The hoist beam is installed and will have to be removed when the elevator is in place. b. Second and third stairway is being constructed now. The first and second floor stairway is next week. C. Second floor partitions are done. Third floor partitions are being done now and will be finished next week. d. The sprinkler piping has started. The plumber is coming next week. e. Project sign from VCDC will be delivered and hung next week. 8.2 Selecting colors shall begin. We are anticipating five to six colors. FGA will make a color WB/FGA boards for VCDC to review. WB willspeed up the process for the VCT floor submittal. 8.3 Securing of the hardi- lank is to be reviewed by FGA. FGA 8.4 We discussed having W. King make his last site visit at the beginning of May. FGA will FGA confirm. 8.5 Paperwork received/exchanged at the meeting: a. WB handed out Change Estimates#5 and 46,the updated contact list, a change order and the Northampton Fire Dept. approval of the fire sprinkler plans. b. FGA handed out SK4, SK4.1, SK4.2 relating to the lobby roof; SK5, SK5.1, SK5.2 relating to the new stair plan; SK8 regarding the lobby entry. 8.6 VCDC expressed concern regarding the new layout of the lobby entry. FGA to submit an FGA alternate SK regarding the location of the lobby entrance door. 8.7 WB feels the structural drawings for the sloped retail entry are unclear. FGA consulted with FGA W. King and will submit an SK. Next meeting: 9:00 a.m., Tuesday, April 12, 2005. FYI �Z4�f� Krista Benoit RJ;2226\Mtg.8 Email: Attached list 3 Item# DESCRIPTION ACTION BY First floor storefront items: FGA 5.11 WB has found that the current storefront windows have no support. The 4x6 header is currently bolted to one of the lally columns. There is no support at the corners vertically. It was suggested to drop a wall down and tie it into the beam above. W. King to be notified. & 4/5: FGA to submit an SK. 6.11 The column at the southwest wall corner is missing. The second column from the southwest corner is a wood post rather than a steel column. W. King to be notified to review and advise. 3/29: VCDC agreed to replace the wood post on the south wall at the I"floor with a new lally column to match the existing. This will be time and materials. & 4/5: FGA to submit an SK. 6.17 First floor south exterior wall at the storefront windows: The framing for that wall is insufficient. W. King to review and advise. 4/5: FGA to submit an SK. 5.12 Items that reference W. King's field notes: WB a. Masonry work for northeast foundation wall will be on hold until VCDC hears from Steve Rogers. WB to price. 4/5: WB to price after the gas has been installed. b. Framing to infill the existing 3`d floor stairs: WB will submit a price. 6.2 The elevator levels will change from L2 & 3 to Floors 1, 2,3. WB 3/29: WB to confirm with R. McQuillan (Baystate Elevator) regarding this change. 4/5: WB talked to Phil Losito to confirm the change. Still to be confirmed. 6.3 The machine room will be rotated 90 degrees for the door swing. The door is currently in FGA conflict with the new beam in the basement. 3/29: WB still reviewing. 4/5: The machine room will be rotated 90 degrees. FGA to submit an SK for record. 6.4 The motorized damper for the elevator vent is not in the electric submittal. FGA to review. WB 3/29: Damper located in the FfVAC specification, pg. 51. 4/5: WB waiting for submittal. 6.8 WB will meet with Tony Patillo about blocking off the sidewalk when the scaffolding goes up WB on the exterior of the building. 6.9 Foundation wall on the south exterior wall needs to be built back up where there had been a WB stair to the basement. 3/29: This will be time and materials for concrete block with brick veneer. 4/5: Correction: There had been a stair to the residential units, not to the basement. 6.10 There is a 5" sill separating the lobby finish floor and the grade on the sidewalk. FGA to FYI review and advise. 3/29: WB to confirm the existing floor materials regarding the proposed the new floor materials and the depth relating to what will be the actual finish floor for the lobby. FGA to submit an SK for the lobby entry area. 4/5: WB verified that the existing floor will be an acceptable subfloor. The VCT subcontractor may require an underlayment under the VCT, but this shouldn't be an issue. FGA submitted an SK at meeting. 6.12 Lally columns at current retail space entry door are 4'-4"apart. FGA to review handrail FGA details to be installed in that area. 6.14 Opening from lobby basement to retail basement: Currently Drawing D.1.1 shows removing WB the brick only as a basement access. There is an issue with the dip drop that would be created trying to get through that space. FGA to review and advise. 3/29: WB will price cuts for the fieldstone foundation wall for a full opening from basement to basement. 2 Item# DESCRIPTION ACTION BY 1.31 WB coordination of the mechanicals will start with the fire protection drawings. MJ Moran WB would like complete set of mechanicals in electronic format. 2/15: WB has started mechanical coordination and have not heard from MJ Moran yet. 2/22: WB is waiting to hear from MJ Moran. 3/8: WB is in the process of doing preliminary coordination. 3/15: Mechanical drawings have moved on to the plumber. 3/22: WB should get the mechanicals back from the plumber this week. We will go over the mechanical coordination drawings next week. 3/29: WB will meet with MJ Moran and the plumber to discuss these conflicts at the next meeting. 4/5: Second floor assembly has a conflict with the mechanicals fitting in the 2x6 furring. The mechanicals will run below the gypsum wallboard ceiling so they will be exposed. FGA requested that WB locate the lowest point of each of the pipes that will be below the ceiling. 1.33 WB concerned that there is not enough space(5 '/2") above the ceiling to fit all the FGA/RWHall mechanicals and exhaust ducts from bathrooms. WB 2/15: This will continue to be evaluated as WB coordinates with sub-contractors. 4/5: Third floor sprinklers: Fire sprinkler contractor is requesting that soffits be in areas where the sprinkler mains are located.. They are clearly marked FP on the drawings. 4.1 WB brought up the issue of furring under the drywall. WB agreed to do a sample room FGA without furring(probably the handicap unit on the 3�d floor)to see if there are any issues with a smooth ceiling surface. 3/29: FGA to review the necessity of the 2x6 on edge furring in the 2❑d floor assembly. 4.3 Some of the 3" lally columns in the basement on the east side are rusted and rotted where the WB lally meets the concrete. The existing lallies are not concrete filled. WB would like to replace them and will do testing to see if there is a base to the existing lally columns. WB also wants to replace the basement lally columns at the front of the building(south wall) particularly underneath the new entry area. FGA to review and revise. 3/15: WB will replace the lallies on the east side of the basement using existing footings. The lally columns at the entry will also be replaced including new footings. 3/22: WB to price. 3/29: VCDC accepted this change. The contractor is coming tomorrow to replace these lallies. 4/5: Subcontractor re-measured the length of the lallies and will price them. 5.7 April 15, 2005, is the date when exterior excavation for utilities can begin. The excavator is WB responsible for getting the permits. 3/22: WB to coordinate with the excavator to get permits. 4/5: Scaffolding permit has been secured. The city is asking for ADA requirements which are not an issue. The street and sidewalks have been marked for the site work. rX a � Ford Gillen Architects,l.c. 409 Main Street ' Amherst,MA 01002 Tel 413-253-2528 - -- Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E. Ford,AIA William V. Gillen,AIA PROJECT: 2226 Go West PROJECT NO. 2226 SUBJECT: Construction Meeting MEETING #8 MEETING DATE: 4/5/05 PRESENT Pat McCarthy, Joanne Campbell Valley CDC (VCDC) Kathy Ford, Krista Benoit Ford Gillen (FGA) Paul Ugolini, Gerry Henderson Western Builders (WB) Jim Tower T& M Electric Item# DESCRIPTION ACTION BY 1.10 A.2.1 show line of new 9' ceiling on plan. FGA 2/15: FGA See SK.2 2/22: Options for the ceiling line will be verified after more of the demo has been done and the area gets looked at again. 3/15: FGA to review and advise. 1.19 WB concerned with the raising of the floor in the back area of retail #2. The raising will FGA reduce the headroom in this area. FGA to review and advise. 2/15: WB has measured roof structure and calculated the slope of roof. The current slope will create a 7'-0"ceiling in the back area of retail #2. FGA to review and revise. 2/22: FGA continuing to review and revise. I 3/8: It's been confirmed that the floor in the back area of retail #2 will be raised to the existing retail floor height, and that ceiling framing can be moved up into space of roof rafters, if necessary. 1.20 WB noted that the roof pitch on the addition slopes from front to back. The raising of the roof B area in the back will not allow to the second drain to operate properly. FGA to review&advise 2/15: WB stated that the existing roof slopes is 1/4"per 12" front to back. There is a 24"drop in 44'. The ceiling joists do not slope,they are flat.. There is a 3"exposure at the front parapet. FGA to review and revise. 2/22: FGA continuing to review and revise. 3/8: FGA to submit roof section in this area to show new location of the two roof drains. 3/29: Roof section reviewed at the meeting. Comments: (1)VCDC requesting cellulose roof insulation, (2) WB asking about height of overflow drain due to the low parapet and a change to 5"roof drain and a 6"roof leader. FGA will revise and submit SK-4. WB to price and review a new roof option which will substitute wood framing with cellulose insulation covering entire roof for the built-up isocyanurate insulate and batt insulation ro osed in SK-4.