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31B-203 (3) 1.9 4/23/97 - Dino noted that the kitchen fan is to be controlled by the temperature control system. One kitchen electric outlet should be moved to below counter for refrigerator use. Item closed. 1.10 4/23/97 - Items noted on Contract Modification #1 were reviewed. Gary has accepted all items except the following: #11, #19, #21 (delete 225 Amp CB as noted on Marois credit sheet, only) and #24 (replace 10 ton chiller as noted on Marois credit sheet, only). #18 is approved pending faculty approval. Additional credits are expected re: deletion of additional heating pump and deleting future piping and flue. Actual credits for the accepted items may change pending further review. Item Cont. I.I 1 4/23/97 -Jim Moran did not include chiller bundle in base bid. Dino believes that it clearly was part of the base bid and should be a credit if not supplied. Item cont. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submit d: DIETZ & COMPAARCHITECTS, INC. —A Marc Sternick, AIA April 28, 1997 copies: Gary Hartwell, Smith College *Anthony Patillo, Building Commissioner Joe Marois, Marois Construction Dino D'Angelo, Lindgren & Sharples PC *Mailed g. If submitting a lot of shop drawings give me a priority list of what to review first. h. Large item shop drawings (such as plumbing systems) must be submitted all at one time - not piecemeal. i. Do not proceed without stamped shop dwgs - do at own risk. 7. Samples: give me actual samples and colors. Colors printed on paper will not be acceptable. 8. Substitutions: GC to give full backup or A/E won't look at - up to GC to show that it's equivalent or better. 9. Note proprietary specs - substitutions may not be allowed. 10. Change Orders: give full breakdown of materials, # hours worked and by whom, provide invoices. 11. GC responsible for coordination of all trades - make sure subs and suppliers look at all drawings and specs, not just those of their trade. G.C. is responsible for seeing that Subs get copies of all addenda. 12. Sales tax is not applicable on this job. 13. Specifications and drawings are complimentary - questions or conflicts please ask me. 14. Questions for engineers should go through me first. 15. Engineers will come to every job meeting unless it is clear that they are not needed. 16. All materials to be stored properly and protected from weather. 17. Provide temporary protection of elements to remain within areas of construction. 18. Remember that the area surrounding construction will be used by children - secure all areas during construction and nights and weekends, provide good fencing and clearly mark all areas which may constitute a danger or attractive nuisance - keep site clean as possible. 19. Keep in GC office: plans and specs, approved shop drawings, change orders, supplemental instructions and sketches, etc. 20. GC to maintain and continually update as-built drawings and specs. Keep as-builts up to date for submittal to Owner at end of job. Keep extra copies of appropriate shop drawings, product data, etc. to submit to Owner with rest of maintenance information needed at end of job. Item closed. 1.2 4/23/97 - Building will remain keyed as existing. Existing locks will be used for construction. Locks will be re-keyed at end of job. Item closed. 1.3 4/23/97 - Contractor should ensure that temporary water is always provided for fire protection. Jim Moran will have a hose bib installed soon if there is not already a working hose bib. Item cont. 1.4 4/23/97 - Temporary use of existing phone line: G.C. will use Owner's line which will be monitored and paid for by Owner. Item closed. 1.5 4/23/97 - Contractor will protect stairs and rails throughout construction process. Item closed. 1.6 4/23/97 - Project hours will be 7:OOam-10:00pm. A superintendent will be on site at all times. Item closed. 1.7 4/23/97 -Job Phone/Fax numbers: P) 585-3264 F) 585-7585 1.8 4/23/97 - Alternate light fixture was approved by Gary, Lisa L. and Marc. Marc noted at the site test that the three lamp unit should be used throughout. Item closed. mill DIETZ & COMPANY ARCHITECTS INC 17 Hampden Street Springfield, MA 01103 (413) 733-6798 FAX (413) 732-4385 MEETING NOTES R M R Project#96034.00c o Morgan Hall Renovation 3 Northampton, MA APR 01997 ' Meeting## Pre-Construction Conference April 23, 1997 Present: Marc Sternick, Dietz & Company Architects Gary Hartwell, Smith College Dino D'Angelo, Lindgren & Sharples P.C. Don Baillargeon, Marois Construction Owen Lococo, Lococo Painting Jim Moran, M.J. Moran Ralph Whitelock, Haas Electric Tom McCarthy, Smith 1.1 4/23/97 - Marc reviewed handout regarding construction procedures and issues which included the following items to be noted by the General and Sub-Contractors: I. Contractor will issue list of sub-contractors. Contractor will provide updated list as new Sub- Contractors are brought on. 2. Provide Schedule of Values: break down as much as possible. 3. AIA forms to be used: Change Orders ASI's Stored Materials on site Stored materials off site Requisition 4. Requisition: pencil copy at least one week before final - fax to me or give to me at meeting before final. Final req.Will be issued the last Wednesday of each month. 5. Construction Schedule (bar chart) - Submit at beginning of job and submit updated one if schedule changes. 6. Shop drawings: a. GC to thoroughly review before submitting to me; if GC rejects them, return them to sub and have them resubmit before sending on to me. b. Shop drawings must have GC's stamp of review and GC's comments. Provide transmittals. C. Make sure all appropriate trades have reviewed shop drawings and coordinated with each other and GC. d. Ductwork layouts are not required unless ventilation system is put back into the Scope of Work. e. Give all shop drawings to me - I'll distribute to engineers. f. Give me at least 2 weeks to review. 2.4 4/30/97 - The Contractor will review their credits offerred for door prep. And plastic laminate. Item cont. 2.5 4/30/97 - Fan coil units cannot be obtained primed only. They will come painted. Gary will then have them electrostatically painted on site. Item closed. 2.6 4/30/97 - Alternates #2 (Chiller package), #3 (Exterior paint) and # 4 (Exterior insualtion) were approved. Item closed. 2.7 4/30/97 - Door 110 shall be a 6'-10" double door and frame with weatherstripped astragal and no center mullion. Item closed. 2.8 4/30/97 - Marc asked that Ralph bring in the Electrical Inspector to determine placement of the third floor exit sign and get approval for existing basement electrical closet. Item cont. 2.9 4/30/97 - Jim and Don will come back with alternate prices for swanstone sink with plastic lam. Vanity in lieu of china sink and carrier for second and third floor bathrooms. Item cont. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitte DIETZ & COMPAN ARC TECTS, INC. Marc Sternick, AIA May 5, 1997 copies: *Gary Hartwell, Smith College *Anthony Patillo, Building Commissioner *Joe Marois, Marois Construction Dino D'Angelo, Lindgren & Sharpies PC *Mailed OIETZ & COMPANY ARCHITECTS INC 17 Hampden Street Springfield, MA 01103 (413) 733-6798 FAX (413) 732-4385 MEETING NOTESA 8 1997 ! Project#96034.00c Morgan Hall Renovation x `S Northampton, MA ;zti_ -. 1 Meeting# 2 April 30, 1997 Present: Marc Sternick, Dietz& Company Architects Gary Hartwell, Smith College Dino D'Angelo, Lindgren & Sharples P.C. Don Baillargeon, Marois Construction Jim Moran, M.J. Moran Ralph Whitelock, Haas Electric Progress as reported by Contractor: Demo and new framing complete. Elec. And plumbing rough begun. Wall prep begun. 1.3 4/23/97 - Contractor should ensure that temporary water is always provided for fire protection. Jim Moran will have a hose bib installed soon if there is not already a working hose bib. Item cont. 4/30/97 - Working hose bib exists. Item closed. 1.10 4/23/97 - Items noted on Contract Modification #1 were reviewed. Gary has accepted all items except the following: #11, #19, #21 (delete 225 Amp CB as noted on Marois credit sheet, only) and #24 (replace 10 ton chiller as noted on Marois credit sheet, only). #18 is approved pending faculty approval. Additional credits are expected re: deletion of additional heating pump and deleting future piping and flue. Actual credits for the accepted items may change pending further review. Item cont. 4/30/97 - Credit for Item #24 will not be taken. Credit for Item #18 (reduction of clocks) will be taken. One clock in the first floor Conf. Rm. Will remain. Still waiting for credits on deletion of additional heating pump and deleting future piping and flue. Item cont. 1.11 4/23/97 -Jim Moran did not include chiller bundle in base bid. Dino believes that it clearly was part of the base bid and should be a credit if not supplied. Item cont. 4/30/97 -Jim was right and is expecting to come out with a movie of the same name in the near future. Item closed. 2.1 4/30/97 - Gary issued exterior colors. Item closed. 2.2 4/30/97 - Don asked that meeting minutes be sent to them following each meeting. Marc agreed. Item closed. 2.3 4/30/97 -Jim requested sketches for the following modified items: floor drain layout; basement bath revision; hot water tank changes. Dino will issue. Item cont. 2.9 4/30/97 - Jim and Don will come back with alternate prices for swanstone sink with plastic lam. Vanity in lieu of china sink and carrier for second and third floor bathrooms. Item cont. 5/8/97 - Still waiting for credit price offerred for china sinks and carriers. Price given for swanstone sinks on vanities - $952. Gary gave approval for change. Item cont. 5/15/97 - Credit issued = $684. Cost for change = $268. Item cont. 5/22/97 - Numbers will be reviewed via Change Order #1 list of items submitted by Marc. See item 2.4, above. Item closed. 4.1 5/15197 - In room 101, exterior door will be salvaged french door with salvaged hardware. Change will be done on time + material and will be incorporated into a later Change Order. Item cont. 5/22/97 - No new info. Item cont. 5.1 5/22/97 - Marc received schedule of values from Gary. Item closed. 5.2 5/22/97 - Hardware submittal was reviewed with Don Saltmarsh and issued approved as noted. Item closed. 5.3 5/22/97 - Smith College will run new electric lines to the building to provide for new a/c sometime this summer. Gary will try to find out when. Item cont. 5.4 5/22/97 - Marc approved of Don's method of skim coating over existing areas which were covered with wallpaper. Don will be patching with plaster base, coating with bonding agent and trowelling on a skim coat of quick set drywall compound. A finish plaster will not adhere to the wall due to a chemical reaction with the wallpaper glue residues. Item closed. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ & OMPANY ;TECTS, INC. Marc Sternick, AIA May 23, 1997 copies: *Gary Hartwell, Smith College *Anthony Patillo, Building Commissioner *Joe Marois, Marois Construction Dino D'Angelo, Lindgren & Sharples PC *Mailed fn7 f' . .'� MAY 2 7 99T DIETZ & COMPANY ARCHITECTS IN . 17 Hampden Street Springfield, MA 01103 (413) 733-6798 FAX (413) 732-4385 MEETING NOTES Project#96034.00c Morgan Hall Renovation Northampton, MA Meeting# 5 May 15, 1997 Present: Gary Hartwell, Smith College Don Baillargeon, Marois Construction Marc Sternick, Dietz & Company Architects Don Saltmarsh, Smith Progress as reported by Contractor: Plastering continues. Paint prep continues. Insulation complete. Elec. and plumbing rough complete. Heating rough complete except for pex tubing. Exhaust vent holes cut. 1.10 4/23/97 - Items noted on Contract Modification #1 were reviewed. Gary has accepted all items except the following: #11, #19, #21 (delete 225 Amp CB as noted on Marois credit sheet, only) and #24 (replace 10 ton chiller as noted on Marois credit sheet, only). #18 is approved pending faculty approval. Additional credits are expected re: deletion of additional heating pump and deleting future piping and flue. Actual credits for the accepted items may change pending further review. Item cont. 4/30/97 - Credit for Item #24 will not be taken. Credit for Item #18 (reduction of clocks) will be taken. One clock in the first floor Conf. Rm. Will remain. Still waiting for credits on deletion of additional heating pump and deleting future piping and flue. Item cont. 5/8/97 - No new info. Item cont. 5/15/97 - Joe will have Moran issue comprehensive list. Item cont. 5/22/97 - No new numbers issued. All numbers will be incorporated into Change Order #1 list of credit items. Item closed. 2.4 4/30/97 - The Contractor will review their credits offerred for door prep. And plastic laminate. Item cont. 5/8/97 - No new info. Item cont. 5/15/97 - Marc will issue comprehensive list. Item cont. 5/22/97 - Numbers will be reviewed via Change Order#1 list of items submitted by Marc. Item cont. 2.8 4/30/97 - Marc asked that Ralph bring in the Electrical Inspector to determine placement of the third floor exit sign and get approval for existing basement electrical closet. Item cont. 5/8/97 - No new info. Item cont. 5/15/97 - Inspector required wall to be opened. Work completed. Item cont. 5/22/97 - No new info. Item cont. 4.1 5/15/97 - In room 101, exterior door will be salvaged french door with salvaged hardware. Change will be done on time + material and will be incorporated into a later Change Order. Item cont. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitt : DIETZ & COMPA C ITECTS, INC. arc Sternick, AIA May 21, 1997 copies: *Gary Hartwell, Smith College *Anthony Patillo, Building Commissioner *Joe Marois, Marois Construction Dino D'Angelo, Lindgren & Sharples PC *Mailed DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield, MA 01103 (413) 733-6798 FAX (413) 732-4385 MEETING NOTES Project#96034.00c Morgan Hall Renovation Northampton, MA Meeting# 4 May 15, 1997 Present: Gary Hartwell, Smith College Don Baillargeon, Marais Construction Joe Marois, Marois Construction Progress as reported by Contractor: Wall patching continues. Paint prep begun. Insulation complete. Elec. and plumbing rough complete. Control wiring complete. 1.10 4/23/97 - Items noted on Contract Modification #1 were reviewed. Gary has accepted all items except the following: #11, #19, #21 (delete 225 Amp CB as noted on Marois credit sheet, only) and #24 (replace 10 ton chiller as noted on Marois credit sheet, only). #18 is approved pending faculty approval. Additional credits are expected re: deletion of additional heating pump and deleting future piping and flue. Actual credits for the accepted items may change pending further review. Item cont. 4/30/97 - Credit for Item #24 will not be taken. Credit for Item #18 (reduction of clocks) will be taken. One clock in the first floor Conf. Rm. Will remain. Still waiting for credits on deletion of additional heating pump and deleting future piping and flue. Item cont. 5/8/97 - No new info. Item Cont. 5/15/97 -Joe will have Moran issue comprehensive list. Item Cont. 2.4 4/30/97 - The Contractor will review their credits offerred for door prep. And plastic laminate. Item Cont. 5/8/97 - No new info. Item Cont. 5/15/97 - Marc will issue comprehensive list. Item Cont. 2.8 4/30/97 - Marc asked that Ralph bring in the Electrical Inspector to determine placement of the third floor exit sign and get approval for existing basement electrical closet. Item Cont. 5/8/97 - No new info. Item Cont. 5/15/97 - Inspector required wall to be opened. Work completed. Item cont. 2.9 4/30/97 -Jim and Don will come back with alternate prices for swanstone sink with plastic lam. Vanity in lieu of china sink and carrier for second and third floor bathrooms. Item Cont. 5/8/97 - Still waiting for credit price offerred for china sinks and carriers. Price given for swanstone sinks on vanities - $952. Gary gave approval for change. Item cont. 5/15/97 - Credit issued = $684. Cost for change = $268. Item cont. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitte . DIETZ & COMP AR HITECTS, INC. Marc Sternick, AIA June 4, 1997 copies: *Gary Hartwell, Smith College *.Anthony Patillo, Building Commissioner *Joe Marois, Marois Construction Dino D'Angelo, Lindgren & Sharples PC *Mailed /_B c) 63 �r DIETZ & COMPANY ARCHITECTS INC. - 17 Hampden Street Springfield, MA 01 103 (413) 733-6798 FAX (413) 732-4385 MEETING NOTES tg Project#96034.00c i JLW 1 6 Morgan Hall Renovation Northampton, MA F`'t' 717,,`SPi TINS Meeting# 6 May 29, 1997 Present: Jim Moran, M.J. Moran Don Baillargeon, Marois Construction Marc Sternick, Dietz & Company Architects Dino D'Angelo, Lindgen & Sharpies Progress as reported by Contractor: Plastering nearing completion. Paint prep continues. Insulation complete. Elec. mechanical and plumbing rough complete. Millwork begun. 2.4 4/30/97 - The Contractor will review their credits offerred for door prep. And plastic laminate. Item cont.. 5/8/97 - No new info. Item cont. 5/1 S/97 - Marc will issue comprehensive list. Item cont. 5/22/97 - Numbers will be reviewed via Change Order#1 list of items submitted by Marc. Item cont. 5/29/97 - No new info. 2.8 4/30/97 - Marc asked that Ralph bring in the Electrical Inspector to determine placement of the third floor exit sign and get approval for existing basement electrical closet. Item cont. 5/8/97 - No new info. Item cont. 5/15/97 - Inspector required wall to be opened. Work completed. Item cont. 5/22/97 - No new info. Item cont. 5/29/97 - Work will be included in C.O.#2 on time + material basis. Item closed. 4.1 5/15/97 - In room 101, exterior door will be salvaged french door with salvaged hardware. Change will be done on time + material and will be incorporated into a later Change Order. Item cont. 5/22/97 - No new info. Item cont. 5/29/97 - Work will be included in C.O. #2 on time + material basis. Item closed. 5.3 5/22/97 - Smith College will run new electric lines to the building to provide for new a/c sometime this summer. Gary will try to find out when. Item cont. 5/29/97 - No new info. Item cont. 6.1 5/29/97 - Marc issued Interior Finish Schedule authored by Lisa Lukas. Item closed.