18D-001 (13) Big Y-Northampton
Weekly Meeting#5
Page 12
Site Improvements Drawing List
No. Description Date
T-001 TITLE SHEET 5/18/05
C-000 LEGEND AND NOTES 5/18/05
C-001 EXISTING CONDITIONS PLAN 5/18/05
C-002 DEMOLITION PLAN 5/18/05
C-100 SITE PLAN 5/18/05
C-200 GRADING AND DRAINAGE PLAN 5/18/05
C-201 EROSION CONTROL AND PHASING PLAN 5/18/05
C-300 UTILITY PLAN 5/18/05
C-301 LIGHTING PLAN 4/28/05
C-400 EXISTING TREE INVENTORY 5/18/05
C-401 PLANTING PLAN 5/18/05
C-500 DETAILS 5/18/05
C-501 DETAILS 5/18/05
C-502 DETAILS 5/18/05
C-503 DETAILS 5/18/05
C-504 DETAILS 5/17/05
Prepared by Edwards&Kelce
C-001 EXISTING CONDITIONS PLAN/BUILDING OVERLAY PLAN 4/14/05
Prepared by Edwards&Kelce
E101 SITE LIGHTING PLAN 5/4/05
SITE LIGHTING LEGEND, SPECIFICATIONS,LIGHTING FIXTURE SCHEDULE AND
E102 DETAILS 5/4/05
Big Y-Northampton
Weekly Meeting#5
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Retail FaVade Drawing List
No. Description Date
COVER SHEET 6/17/05
G001 GENERAL INFORMATION 6/17/05
AD 100 ARCHITECTURAL AND ELECTRICAL DEMOLITION PLAN 6/17/05
A100A FIRST FLOOR PLAN 6/17/05
A100B FIRST FLOOR PLAN 6/17/05
A101 ROOF PLAN-DEMOLITION AND NEW WORK 6/17/05
A102A REFLECTED CEILING PLAN 6/17/05
A102B REFLECTED CEILING PLAN 6/17/05
A200 ELEVATIONS 6/17/05
A300 CANOPY SECTION AND DETAILS 6/17/05
A301 WALL SECTIONS AND DETAILS 6/17/05
A302 CANOPY SECTION AND DETAILS 6/17/05
5001 GENERAL NOTES 6/17/05
5100 PARTIAL CANOPY FOUNDATION PLAN 6/17/05
S200 PARTIAL CANOPY FRAMING PLANS 6/17/05
S300 TYPICAL FOUNDATION AND MASONRY DETAILS 6/17/05
S301 FRAMING SECTIONS AND DETAILS 6/17/05
FIRST FLOOR ELECTRICAL PLAN,LIGHTING FIXTURE SCHEDULE,NOTES
E100A AND LEGEND 6/17/05
E100B FIRST FLOOR ELECTRICAL PLAN 6/17/05
Prepared by Edwards&Kelce
Big Y-Northampton
Weekly Meeting 45
Page 10
Distribution:
Tony Patillo—Northampton Building Department via email apatillo a city.northampton.ma.us
via U.S.Mail
Dan Shewchuk—Big Y via email shewchuk0bigy.co
Peter Smith—Big Y via email psmith ,bigy.com
Peter Thomas—Big Y via email thomas a,bigy.com
Tony Coppola—Big Y via email coppola(a)bigy.com
Mark Staples—Big Y via email staples ,bi
John Biskup—Big Y via email biskup@bigy.co
Mike Charette—Big Y via email charette(a,big .com
John Jendza—Big Y via email jendza pbigy.com
Frank Horacek—Big Y via email horacek ,bigy.com
Mike Cassavoy—E&K via email mcassavoy(tDekmail.com
Stephen Willis—E&K via email swillis oDekmail.com
Jim Lord—E&K via email JLord@ekmail.com
Roy Tiano—E&K via email rtiano(a,ekmail.com
Rodney Emery—E&K via email remery(@ekmail.com
Ed Pepin—Pepin Associates via email elpepin(a-,pepin-ae.com
Jeff Anderson— cm&b via email j andersonOcmbteam.com
Mike Heller—JGI via email mheller0 jgi= eo.com
Sean Fahy—cm&b via email sfah a,cmbteam.com
Joe Venie—cm&b via email jvenie(@crnbteam.com
Katy Mitchell—cm&b via email kmitchellna,cmbteam.com
Big Y-Northampton
Weekly Meeting#5
Page 9
NEW BIG Y WORLD CLASS MARKET(continued)
7/18 The interior designer involved in this project is Duval(Hingham MA).
8/3 Decor review meeting date to be confirmed following incorporation of"Farmers Market"(structural and lighting
design intents must be confirmed) Needs to be prior to 50%design issue.
8/17 Timing for meeting to be confirmed-needs to be prior to 50% design issue(target is week of
9/12).
ACTION BY: BIG Y/E &K
OTHER ITEMS
7/14 Site activity coordination plan.
8/3 Target to visit Northampton Building Department is week of 8/15.
8/10 Meeting planned for Wednesday 8/17 at 1:30 PM at Northampton Building Department.
ACTION BY: BIG Y/cm&b /E&K
8/3 Cost/billing structure will be:
• Retail fagade.
• Retail fit-up.
• Site work.
• Supermarket.
ACTION BY: cm&b
The above minutes represent our understanding of communication during this meeting. Project subcontractors will be held
accountable for all scheduling,coordination and general discussion that occurred during this meeting. If there are any
discrepancies or misunderstandings,please contact the undersigned immediately.
Respectfully,
cm&b, Inc.
Jeffrey A. Anderson
Jeffrey A.Anderson
Vice President
Big Y-Northampton `
Weekly Meeting#5
Page S
OFF SITE IMPROVEMENT ITEMS(continued)
7/18 Textured walkway at North King Street crosswalk-town and MHD may not be in agreement on this item.
8/17 Comments due 9/8.
ACTION BY: E&K
NEW BIG Y WORLD CLASS MARKET
6/29 Construction phasing(new store construction/existing store shut down)to be confirmed.
7/14 Construction duration to be reviewed upon issue of construction documents.
8/10 Big Y to provide direction on timing for demolition of existing store.
ACTION BY: BIG Y
7/14 Finalize floor plan.
7/18 Once determined,E&K and Big Y will meet with Carolyn Misch,Planning Board Director,to review. E&K will
also need the following to proceed with the design:
• Front elevation
8/17 Front elevation to be modified based on"Farmers Market."
ACTION BY: BIG Y/E&K
7/18 E&K to comment on code review of proposed change to incorporate"Farmers Market".
8/17 Code review will follow completion of base plan.
ACTION BY: E&K
7/14 Provide design schedule based on release date of 7/18,with accelerated structural design issue.
8/17 Issue 50%Review Documents 9/26
50%Review Comments/Meeting 10/3(to be confirmed)
Issue 100%Review Documents 11/7
100%Review Comments/Meeting 11/14 (to be confirmed)
Issue Bid Set 11/22
ACTION BY: BIG Y/E&K
7/14 JGI Eastern/Weld Associates/E&K to collaborate on building pad soils improvement design(foam light weight
concrete vs. Geopiers decision).
7/18 E&K has determined that this approach is the best option.
ACTION BY: E&K/WELTI ASSOCIATES/JGI EASTERN
8/3 Costs for foam light weight concrete will be included with the supermarket.
Big Y-Northampton
Weekly Meeting#5
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SITE IMPROVEMENTS(continued)
7/18 Pylon sign is to be determined after Big Y Real Estate reviews with Bickford's.
8/3 Waiting for information.
ACTION BY: BIG Y
7/18 E&K to coordinate perk test and submit documentation to DPW.
8/17 Needs to be done following site contractor selection.
ACTION BY: BIG Y/E&K
8/10 Need to provide landscape irrigation system.
8/17 To be done design build following landscape contractor selection.
ACTION BY: BIG Y/cm&b
8/10 Pavement is in poor condition at rear of retails should be reconstructed.
8/17 Address following site contractor selection.
ACTION BY: BIG Y/cm&b
8/10 Dig Safe notification made 8/9 for 9/6 construction start.
OFF SITE IMPROVEMENT ITEMS
7/18 Anticipated off site improvements milestones:
Activi Date Responsible
Submit to MHD by 8/5 E&K
MHD response by 9/8 MHD
Round about design submission by 8/22(on schedule) E&K
75%design submission to MHD by 9/30 E&K
100%design submission to MHD by 1/6 E&K
Offsite documents issue for bid by 1/6 E&K
7/18 Roundabout or signal option needs to be determined after traffic study is submitted to MHD.
7/18 Roundabout design(25%)is required by Town,regardless of whether or not this option is selected. E&K to proceed with
this design now.
ACTION BY: E&K
7/18 Cooke Avenue work may require either additional sidewalks or a series of stop signs if roundabout is not installed.
Warrant study will need to be done pending this decision.
7/18 E&K expects off site improvements are to be primarily signal work with limited site work.
7/18 Traffic signal package to be issued for bid the first week of January.
ACTION BY: E&K
Big Y-Northampton '
Weekly Meeting#i5
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SITE IMPROVEMENTS(continued)
7/14 Telephone utility relocation status?
7/18 Big Y has started this process. Gary K. (Big Y)is responsible for this coordination.
8/3 Jim McManus is Verizon contact. Need to confirm Verizon status.
8/10 Verizon has received project information.
7/14 Water/Sewer/Gas utility services status?
7/18 E&K to double check with DPW and gas company. Gas loads are to be submitted to gas utility after"Farmers
Market"scheme has been determined.
8/3 Waiting for"Farmer's Market"requirements.
8/10 "Farmer's Market"scheme has been generally established(information is due to E&K this date).
8/17 HVAC concept to be defined prior to finalization of gas loads.
ACTION BY: BIG Y/E&K
8/17 E&K/Roy Tiano to confirm that Northampton D.P.W.and Water Department have seen site
drawings.
ACTION BY: BIG Y/E&K
7/14 JGI Eastern to be formally engaged.
7/18 Plans/specifications/geotechnical data has been sent to JGI Eastern.
8/3 Verify contract status.
ACTION BY: BIG Y
8/10 Site work bid package sent to JGI this date.
7/14 Disconnect bank utilities.
8/17 Target date for utility disconnect is 8/18.
ACTION BY: BIG Y
7/14 Bank building demolition.
8/3 Review with Northampton Building Department week of 8/15.
ACTION BY: BIG Y /cm&b
7/18 Wetlands maintenance—Conservation Commission stated that Wal-Mart and Big Y are responsible jointly for
maintenance. Roy Tiano to request a copy of the document that states this and forward to Big Y.
8/3 No document exists-Big Y to confirm that they will maintain wetlands 100%(Tony Coppola to send letter).
ACTION BY: BIG Y
' BigY-Northampton
Weekly Meeting#5
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RETAIL FACADE (continued)
8/3 Retail facade items(continued):
8/10 Flush curb requested for new sidewalks at retails.
8/17 Confirm detail at Fashion Bug.
ACTION BY: BIG Y/E&K
8/3 Airport is located within one mile+/-of project site—crane requirements to be confirmed.
ACTION BY: cm&b
8/10 Exterior elevations needed for 8/24 tenant meeting.
8/17 Issue with 8/19 Addenda.
ACTION BY: BIG Y/E&K
8/10 E&K to attend weekly project meetings.
8/17 Next site visit date to be confirmed.
ACTION BY: BIG Y/E&K
8/17 Roof maintenance is provided by Morris Roofing. Existing roof system is 75%Friestone,25% Carlisle?
Updated drawings and specifications to be forwarded to Morris Roofing for pricing.
ACTION BY: cm&b
SITE IMPROVEMENTS
7/14 Issue most recent set of drawings to em&b.
8/3 Current drawing list is attached.
7/14 Electric utility relocation status?
4/21 Mass Electric work request#287505 established this date by E&K.
7/18 Dan Shewchuk has submitted all information to Tom Smith at Mass Electric. Dan to pursue once Mass Electric
has assigned this project to a Mass Electric representative.
8/3 Need to confirm Mass Electric status.
ACTION BY: BIG Y
8/10 Coordination meeting with all utilities to be held immediately following site contractor selection.
8/17 Set up for Friday 912?
ACTION BY: BIG Y/cm&b
Big Y-Northampton
Weekly Meeting#5
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RETAIL FACADE (continued)
8/3 Retail fagade items(continued):
7/14 Water service design to building(sprinkler protection will be provided for retails).
7/18 Water service at back of the retail buildings is 4". Service runs under existing tenant spaces. Direction
on service relocation to be confirmed.
ACTION BY: BIG Y
8/3 No decision—waiting for tenant's execution of lease agreement.
8/10 Target for lease execution is 8/22.
ACTION BY: BIG Y
7/18 New panel will be installed for all exterior lighting-to include all exterior lighting but not tenant signage(tenant
signs will be circuited to tenant panels). Location will be within Table and Vine. E&K to design.
8/3 Existing 20A breaker to be replaced with new 60A breaker connected to contactor and load center to
control all Table&Vine tower lighting. Issue with 8/15 addenda?
8/17 Will be issued with with 8/19 Addenda.
ACTION BY: E&K/BIG Y
7/14 Asbestos abatement.
8/10 Abatement in progress.
ACTION BY: BIG Y
8/17 Bank building to be complete this date.
8/17 Vacant retail spaces(Tobacco Shop,Brooks,in-line Bank)in progress.
ACTION BY: BIG Y
7/14 Return fagade design with comments on 7/15.
7/18 Exterior finishes may not be colors as shown. Materials will be as currently designed.
8/10 EIFS color only is in question.
ACTION BY: BIG Y
7/18 E&K to review with Carolyn Misch,Planning Board Director:
• Circles shown on front elevation(eliminate if possible,per John Biskup).
8/17 Circles can be removed.
ACTION BY: BIG Y/E&K
7/14 Retail fagade work should be done aggressively to minimize duration of this work.
ACTION BY: BIG Y/cm&b
• Big Y-Northampton
Weekly Meeting#5
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TENANT FIT UP(continued)
7/14 Tenant fit up design to be finalized and issued—confirm date.
7/18 To be issued 8/1 if all decisions are made by Monday 7/18.
8/10 Target for lease execution is 8/22. Pepin Associates to remain on hold until lease is executed.
ACTION BY: BIG Y/PEPIN ASSOCIATES
7/14 Determine tenant move-in date.
8/3 If lease agreement is executed week of 8/1,tenants will need to be ready to open on 1/3/06(must do
per lease).
8/10 Target for lease execution is 8/22.
ACTION BY: BIG Y
8/10 Possible Table&Vine expansion to be confirmed.
ACTION BY: BIG Y
RETAIL FACADE
8/3 Retail fagade items:
7/14 Locate new Mechanical Room.
7/18 Decision to be made by Big Y this week.
8/3 No decision—waiting for tenant's execution of lease agreement.
8/10 Target for lease execution is 8/22.
ACTION BY: BIG Y
8/17 Pepin Associates to prepare plan.
ACTION BY: BIG Y/PEPIN ASSOCIATES
7/14 Sprinkler protection or not?
7/18 Decision to be made by Big Y this week.
8/3 Provide sprinkler protection for retails. Need to budget after issue of design criteria(mechanical room
location,coverage density requirements,service size).
8/17 Bickford's does have sprinklers.
ACTION BY: E&K/cm&b
8/17 Target for lease execution is 8/22.
ACTION BY: BIG Y
Big Y-Northampton
Weekly Meeting#5
Page 2
PERMITS
7/14 Retail fit-up permit application.
7/18 Drawings for tenant fit up spaces to be issued 8/1 (only if Big Y makes required decisions by 7/18).
8/3 No decision—waiting for tenant's execution of lease agreement.
8/10 Target for lease execution is 8/22.
ACTION BY: BIG Y
7/14 DEP Permit application.
8/17 E-confirmation to be determined(application submitted 8/9).
ACTION BY: cm&b
8/3 Retail fagade building permit(not including fit-ups)has been issued.
8/10 Fire Department requires that line striping be provided at front of building.
ACTION BY: cm&b
TENANT FIT UP
8/3 Items on hold(no decisions made)pending tenant's execution of lease agreement:
7/14 Tenants to sign off on design.
8/3 No decision—waiting for tenant's execution of lease agreement.
8/10 Target for lease execution is 8/22.
ACTION BY: BIG Y
7/14 Masonry wall to be removed or not(cost 50K to 75K)?
7/18 Decision to be made by Big Y this week.
8/3 No decision—waiting for tenant's execution of lease agreement.
8/10 Target for lease execution is 8/22.
ACTION BY: BIG Y
8/17 Lintels to be installed at front and rear of existing masonry wall(wall will not be removed.)
7/14 Relocate electric meters?
7/18 Decision to be made by Big Y this week.
8/3 Electric meters will be relocated.
8/10 Location to be determined(with Pepin Associates' scope of work).
ACTION BY: BIG Y/PEPIN ASSOCIATES
6 Kimball Lane t.781.246.9400
Lynnfield, MA 01940 f. 781.246.9401
BIG Y WORLD CLASS MARKET/RETAIL FACADE/SITE IMPROVEMENTS
Hamp Plaza
North King Street
Northampton, MA
cm&b Project#05324
Meeting Minutes#5 ,
August 17,2005
Attendees:
Dan Shewchuk—Big Y Mike Charette—Big Y Jim Lord—Big Y
Jeff Anderson—cm&b
SCHEDULE
Current project development schedule is Preliminary Project Phasing Schedule,Revision 2,7/8/05.
8/3 Target construction start for retail fagade and interior fit-ups at Ken's Eyewear and Hair Salon is 9/6/05.
8/10 Target construction start of 9/6/05 will not be met for interior fit-ups at Ken's Eyewear and Hair Salon.
Construction start to be confirmed following lease execution(target due date is 8/22)and preparation of permit
documents.
8/17 Hair Salon lease agreement has been executed.
ACTION BY: BIG Y
8/10 Retail fagade subcontractor bids due to cm&b 8/17(fagade only).
v
ACTION BY: cm&b
8/10 Subcontractor selections will be based on 8/17 pricing. Addenda items will be incorporated by subcontractor
change order(if necessary).
ACTION BY: BIG Y/cm&b
8/10 Target date to issue addenda is 8/19.
ACTION BY: BIG Y/E&K
8/10 Site work bids due to cm&b 8/25.
ACTION BY: cm&b