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38B-035 (5) DIETZ & COMPANY ARCHITECTS, INC. LETTER 17 Hampden Street OF Springfield, MA 01 103 TRANSMITTAL (413) 733-6798 (413) 732-4385 FAX DATE: March 18, 1996 PROJECT NO: 94032 TO: Building Inspection Office RE: Front Entrance Renovation Project Town of Northampton Cooley Dickinson Hospital 212 Main Street Northampton, MA 01060 ATTN: Anthony Patillo WE ARE SENDING YOU: Attached ❑ Under separate cover via mail the following items: ❑ Shop Drawings ❑ Pri s ❑ Request for Proposal ❑ Supplementary Instruction ❑ Change Order ❑ Copy of Letter ❑ Application for Payment COPIES DATE NO DESCRIPTION 1 Minutes to the Meeting 1 SK 3.1 Wall Detail THESE ARE TRANSMITTED as checked below: El F approval ❑ No exceptions taken El Resubmit _ copies for approval requested/for your use El Exceptions taken as noted ❑ Returned for corrections ❑ For review and comment ❑ For your signature ❑ Return _ corrected prints REMARKS: Please find the attached minutes to the meetings for the renovations to the Front Entrance project at Cooley Dickinson Hospital. Please feel free to contact me if you have any questions or comments. Also, please find attached the sketch: SK 3.1 Wall Detail regarding the new frost wall at the end of the ramp. I'm providing the hard copy as sent via fax to you on 03/18/96. COPIES TO: Elisabeth Weissbach CDH SIGNED: Jebb F. Dennis, Project Architect Ernest Margeson CDH Jim Bemis SCI 8.4 3/14/96 - Charlie noted that the cost for the slate roofing was included in the Schedule of Values. He asked that ARG check their back-up to see if a credit is owed. Item cont. 8.5 3/14/96 - Dave M. requested a wiring diagram for the fire alarm system as well as a bill of material for same from Smith. Charlie will provide. Item cont. 8.6 3/14/96 - Dave noted that A fixtures in hallways are shown as always on on first floor but are on a 3-way switch on the ground floor. These switches can be turned on or off by anyone. Marc will check system with LMG. Dave also noted that sconces will highlight ceilings and piping. Marc reminded all that the materials and finishes of this building were kept to a minimal, industrial look in adhering to budget constraints. However, Marc will look at other lighting options. Item cont. 8.7 3/14/96 - Marc told Mike and Mark that heating pipes that were in the process of being hung were too low off the ceiling and were interfering with site lines in and out of the windows. Mike will look into raising them as much as possible. Item cont. 8.8 3/14/96 - Bob asked for approval for 2 3/4" tap-con screws, approx. 2'-0" o.c. in lieu of 8" lag bolts, 6'-0" o.c. at roof perimeter plate. Marc will research. Item cont. 8.9 3/14/96 - Dick Young requested that he be permitted to leave the top layer of lightweight conc. on the roof of the light monitor, except at its perimeter where it was flaking off. He will provide extra p.t. plates and higher copper fascia to allow for additional height of roof. Marc and Charlie approved and would like to see a credit. Item cont. 8.10 3/14/96 - Bob asked if we wanted to have roofer run membrane up sidewalls of the stair penthouse. Marc will get back to him with answer. Item cont. 8.11 3/14/96 - Three types of masonry cleaning techniques were reviewed with Dave Bennett, Charlie and ARG at the site. Although Marc warned of the possibility of damage to the face of the brick, it was decided by all parties that the light sand/ water blasting technique provided the best look while appearing to have minimal impact on the brick facing. Bob will get more information from the masonry cleaner. Item cont. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted, DIETZ & COMPANY A I CTS, INC. Marc Sternick, AIA March 15, 1996 copies: Charlie Conant, SC *Anthony Patillo, Building Commissioner Tom Crochiere, ARG *Mark Luchini, LMG Engineers *Bill Canon, Landscape Architect *John Brennan, Structural Engineer *Mailed 5.3 2/22/96 - Tom referenced letter from Ardex noting floor preparation necessary for their product. Marc said he would be open to reviewing other floor leveling systems if they are equal to or better than the system specified. Item cont. 2/29/96-Present - Silpro and Gyperete being reviewed by ARG. Item cont. 6.8 2/29/96 - Marc verbally approved white marker boards and will review colors of tackboards with Campus School staff. Item cont. 3/7/96-Present - No new info. Item cont. 7.1 3/7/96 - Bob D. noted that a lone telephone cable was discovered. He will try to determine its origins. Item Cont. 3/14/96 - Both Charlie and ARG feel that cable is insignificant. Item closed. 7.2 3/7/96 - Smith College has requested additional conduit into the electrical room from a nearby manhole. Charlie will check with Jack as to whether he wants them concrete encased or not. Item cont. 3/14/96 - Charlie has set up Jack to deal directly with LMG for estimates. Item Cont. 7.3 3/7/96 - Mike noted that the baseboard radiation in the hallways may not be shown correctly on the drawings. Marc will check with Luchini. Item cont. 3/14/96 - Marc issued sketches of proposed revisions from LMG. Work was reviewed with Bob and Mike. Item closed. 7.4 3/7/96 - Bob asked that he be permitted to re-use ex. foundation wall in addition to a new steel beam under the ramp to Gill Hall in lieu of new foundation wall specified. Marc saw no problems but will check with structural engineer. Item cont. 3/14/96 - John Brennan approved change. Item closed. 7.5 3/7/96 - Thoro rep. reviewed columns, wall and ceiling patches and exterior foundation walls with Marc. He will discuss the use of his products further with Tom. Item cont. 3/14/96 - ARG is also considering Thoro products for floor leveling. Item closed. 8.1 3/14/96 - Bob is intending to use a pile and sheeting technique to stabilize the Gill foundation while construction is carried out nearby. John Brennan approves of his intentions and is awaiting sketches to be issued. Mark noted that ARG is looking for an additional $2,000. to carry out the necessary excavation. Bob hopes to begin this work Monday. Marc will ask John Brennan to observe. Item cont. 8.2 3/14/96 - Mike asked what to do about the submittals on Elkay sinks and Delta faucets which were rejected by Engineers due to non-compliance with Spec. but were asked for by Smith. Marc said to supply fixtures requested by Smith and re-submit paperwork on those items so they can be approved. Item cont. 8.3 3/14/96 - ARG Change Estimates were reviewed: 1,2a,4,5,8 &9 - approved 2b - masonry patching will be done during down times from other work. Bob will alert Charlie when any significant patching is going to occur. This item will be evaluated and approved after patching work is complete. 3r - Charges for piping from roof drains clearly shown on the roof plan are rejected. Marc directed the work to be provided as an item within the Contract. 6&7 - Awaiting final costs from contractor. Item closed. 3Y8 - 635 DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield, MA 01 103 (413) 733-6798 FAX (413) 732-4385 MEETING NOTES Project #93006.00c Smith College Campus School Northampton, MA Meeting #8 March 14, 1996 Present: Marc Sternick, Dietz & Co. Architects (DCo) Bob Desormier, ARG Charlie Conant, Smith College (SC) Michael Mathers, M.J. Moran Mark Coutu, A.R. Green (ARG) David Mitowski, Easthampton Electric Weather: sunny, mid-forties. Progress as reported by the contractor: General demolition continues. CMU walls below raised floor being completed. Masonry infill at exterior Laundry Building walls being completed. Core drilling for HVAC begun. Ducts being installed. Upper roof stripped. First window opening has had rough framing installed. 2.6 2/1/96 - Jim M.. had several questions concerning the sump pump and roof drains. Marc will set up meeting with the engineers. Item cont. 2/8/96 - Meeting was held. Instructions and sketches will be issued soon. Item cont. 2/15/96 - Sketches issued. Moran has priced and delivered price to ARG. Moran wanted authorization to proceed with the work, which was given. Item cont. 2/22/96 - Moran will proceed with the work. ARG is waiting for electrical costs to be submitted before they can submit all costs for this work. Item cont. 2/29/96 - Electrical costs still not submitted. Item cont. 3/7/96 - Tom said that they are waiting for revised sketch from electrical engineer. Item Cont. 3/14/96 - Revised sketch submitted. Item cont. 3.3 2/8/96 - Owen L. felt that plaster on ground floor columns will be destroyed during sandblasting and will need to be refinished. He will submit shop drawings ASAP to allow him to get in and paint before much new work is installed. Item cont. 2/15/96 - Shop drawings submitted. Item closed. 2/22/96 - Item re-opened. Marc will arrange for Thoro rep. to meet him on site to review options for re-finishing concrete columns. Item cont. 2/29/96 - Thoro rep. did not show up at site as planned. ARG will talk to Owen to ensure that exposed rebar will not bleed through primer. If it won't, It was decided that columns can just be painted. 3/7/96 - Tom will ask Owen what he thinks. Item cont. 3/14/96 - No new info. Item cont.