120315 Pre-Construction Meeting Minutes-2
110 Pulpit Hill Road, Amherst MA 01002 413-549-5799 Fax: 413-549-7918 www.krausfitch.com
KRAUS-FITCH ARCHITECTS, INC.
Home – Community – Planet
March 15, 2012
Dewey House - Smith College
Minutes of Meeting # 2 – March 15, 2012
Present: Charlie Conant (Smith Facilities), Roger Cooney, Ann Ledwell, Jim Small, Tom Lucia
(Wright Builders), Dino D’Angelo (Lindgren & Sharples), Laura Fitch and Ian Gasco-Wiggin
(Kraus-Fitch Architects)
New Business:
Item Description / Discussion
1.4 Schedule and Permitting:
• Charlie to check on zoning permit and historic review. Charlie pointed out that
with real slate then there is no issue – he’ll ask Lu to wait.
• Anna to send list of what will be required for permit
• Tom suggests sending early set to inspector. Laura will try to schedule meeting and
drop off set. She will prepare list of questions to review with him.
1.5 Long lead time item - Lift
• Bay State is very busy. 6-10 weeks from approved shops. Need to order by April.
• AAB hearing is scheduled for June 18: nothing new.
• Wright will survey floor-to-floor. Still to do
• LF to review shaft requirements and foundation against existing foundation (Ryan).
• Garavanta : LF to check if similar power requirements. (motor horse power)
1.6 Long lead time item - Windows
• Marvin is 4-6 weeks (8 to be safe).
• Charlie requested removable stop for fixed top sash (double hung option)
• Laura pointed out that she added tempered glass at stair and included a smaller
window at bath.
• Charlie requested frosted in bathroom, both panes.
• Color: White or Cream? Roger reported that Andy compared chip to existing.
Charlie said to match existing color as best as possible.
• Sills: LF asked if they should ALL be fully covered. No just the ones that are close
to the roof and cornice returns (copper under inserts and wrap as counter flashing.
1.7 Long lead time item – MEP items
• Fan Coils and ERV: typically 8-10 weeks, but are not needed until the end of the
job. Dino reported that air handling unit will fit up attic stair! LF asked if they are
coordinated with R-values (heat loss callcuations). She will be finalizing these this
week.
• Light Fixtures: not needed until end of project. Good progress made at interior
design meeting. Charlie said we should review revisions with faculty when Lorin
has colors and finishes). Dino will share with vendors to check lead time.
• Plumbing Fixtures: Dino will send cuts for review.
1.7a Long lead time item – Slate
• Rick Konopka-can provide color and quarry and review details as needed.
• LF asked if plywood sufficient, as some literature recommends solid wood.
Charlie said that is standard on campus.
1.8 What is needed from design team?
• Doors: Laura reported good progress from meeting and has since reviewed further
with Don Saltmarsh.
• Sprinklers: Dino working on existing conditions, demo, etc.
• Site drawings: need to review with Michael, gardens department (Charlie suggested
tying to meet next week)
o Tree protection: 16” bark mulch over landscape fabric, fencing @ drip line
(post-set). remove garland chain fence and reset
• Structural:
• Dimensions taken this morning. Tom will send to Ryan and copy Laura Fitch
• Tom requested floor plans in CADD for his use. Ian will send today.
1.9 What is needed from design team – Specification clarifications
• Division I: LF sent full blown Division 1 spec to Charlie. She requests that he
review it before DD submittal. – not done yet.
• Finishes: Lorin is reviewing them and will make recommendation. Check with Lorin
about painting front rooms up and down (requires removal of wallpaper and
acceptance of stress cracks.
• Bathroom wainscot and base: same as above.
• Confirm that exterior nail base insulation is “worth it”
• Re-sheathing entire back wing – confirm okay with Ryan to cover existing boards.
o
1.10 Design input: Laura reported good progress. Will schedule color and finish meeting
later.
1.11 Early Work: Roger asked what could be done early:
• Just about anything in the basement, floor tiles to be removed next week (will be
“clean”). Use back stair for access.
• post footings for structural might start
• Can steam be shut off early? possibly
1.12 Design Development Cost Estimate:
• DD Drawings and Specs: general consensus that Monday or Tuesday is better for
drawings. Prefer more complete. Laura needs MEP Monday to coordinate her
own.
• Overall Pricing back in 2 weeks March 26th.
NEW BUSINESS
2.1 • Roof Insulation: LF reviewed information from Mike Duclos
o Mike estimated effective r-value reduction without exterior insulation. LF
confirmed that Charlie does not want to pursue this application.
o R-60 roof insulation: Mike questioned how this number is achieved with
the 3” cc and 8” oc at attic roof. LF will research Demilec r-values.
o Blowing agents: Laura will also research blowing agent. Mike reported that
the point of “more harm than good” in terms of global warming potential is
at approximately R-35 for most closed cell applications. Now that we are
switching to interior approach at third floor ceiling with all cc, Laura has
some concerns about this. Charlie says that primary goal is “comfort”.
o Intumescent paint: may be required for ignition if not thermal. Keep in
specs for now and possibly review with inspector later.
• Wall Insulation: LF reviewed information from Mike Duclos
o Mike said to strive for 95% coverage with pour-in-place installation. Roger
said they use thermal imagery as they install. Spec should require report.
o Back wing cavity: Roger said they want to use pour-in-place here too (for
consistency and effectiveness).
o Foundation walls: Mike suggests full height insulation installation. LF
suggested as an alternate and Charlie agreed.
2.2 80% Drawings:
• Schedule for April 15th
• LF questioned what the percentage and the process for getting from 80% to GMP.
Roger said that they will be bidding the 80% drawings and the process of question
and answers will result in Addenda that create the 100% bid set.
• General agreement that the percentage is likely to be higher – the higher the
better.
Next Meeting: Thursday March 22, 10:00 am.
The meeting was adjourned. The above is the understanding of Laura Fitch. Please submit any
corrections to these minutes in writing to the architects.
Respectfully Submitted:
Laura E. Fitch, Project Architect
Kraus-Fitch Architects
Cc (PDF by email):
Charlie Conant (Smith Facilities), Roger Cooney, Ann Ledwell, Jim Small, Tom Lucis, Mark
Ledwell (Wright Builders), Dino D’Angelo and team (Lindgren & Sharples), Laura Fitch and Ian
Gasco-Wiggin (Kraus-Fitch Architects), Ryan Hellwig (structural), Lorin Starr (interiors), Louis
Hasbrouck (Northampton Building Commissioner)
110 Pulpit Hill Road, Amherst MA 01002 413-549-5799 Fax: 413-549-7918 www.krausfitch.com
KRAUS-FITCH ARCHITECTS, INC.
Home – Community – Planet
March 15, 2012
Dewey House - Smith College
Minutes of Meeting # 2 – March 15, 2012
Present: Charlie Conant (Smith Facilities), Roger Cooney, Ann Ledwell, Jim Small, Tom Lucia
(Wright Builders), Dino D’Angelo (Lindgren & Sharples), Laura Fitch and Ian Gasco-Wiggin
(Kraus-Fitch Architects)
New Business:
Item Description / Discussion
1.4 Schedule and Permitting:
• Charlie to check on zoning permit and historic review. Charlie pointed out that
with real slate then there is no issue – he’ll ask Lu to wait.
• Anna to send list of what will be required for permit
• Tom suggests sending early set to inspector. Laura will try to schedule meeting and
drop off set. She will prepare list of questions to review with him.
1.5 Long lead time item - Lift
• Bay State is very busy. 6-10 weeks from approved shops. Need to order by April.
• AAB hearing is scheduled for June 18: nothing new.
• Wright will survey floor-to-floor. Still to do
• LF to review shaft requirements and foundation against existing foundation (Ryan).
• Garavanta : LF to check if similar power requirements. (motor horse power)
1.6 Long lead time item - Windows
• Marvin is 4-6 weeks (8 to be safe).
• Charlie requested removable stop for fixed top sash (double hung option)
• Laura pointed out that she added tempered glass at stair and included a smaller
window at bath.
• Charlie requested frosted in bathroom, both panes.
• Color: White or Cream? Roger reported that Andy compared chip to existing.
Charlie said to match existing color as best as possible.
• Sills: LF asked if they should ALL be fully covered. No just the ones that are close
to the roof and cornice returns (copper under inserts and wrap as counter flashing.
1.7 Long lead time item – MEP items
• Fan Coils and ERV: typically 8-10 weeks, but are not needed until the end of the
job. Dino reported that air handling unit will fit up attic stair! LF asked if they are
coordinated with R-values (heat loss callcuations). She will be finalizing these this
week.
• Light Fixtures: not needed until end of project. Good progress made at interior
design meeting. Charlie said we should review revisions with faculty when Lorin
has colors and finishes). Dino will share with vendors to check lead time.
• Plumbing Fixtures: Dino will send cuts for review.
1.7a Long lead time item – Slate
• Rick Konopka-can provide color and quarry and review details as needed.
• LF asked if plywood sufficient, as some literature recommends solid wood.
Charlie said that is standard on campus.
1.8 What is needed from design team?
• Doors: Laura reported good progress from meeting and has since reviewed further
with Don Saltmarsh.
• Sprinklers: Dino working on existing conditions, demo, etc.
• Site drawings: need to review with Michael, gardens department (Charlie suggested
tying to meet next week)
o Tree protection: 16” bark mulch over landscape fabric, fencing @ drip line
(post-set). remove garland chain fence and reset
• Structural:
• Dimensions taken this morning. Tom will send to Ryan and copy Laura Fitch
• Tom requested floor plans in CADD for his use. Ian will send today.
1.9 What is needed from design team – Specification clarifications
• Division I: LF sent full blown Division 1 spec to Charlie. She requests that he
review it before DD submittal. – not done yet.
• Finishes: Lorin is reviewing them and will make recommendation. Check with Lorin
about painting front rooms up and down (requires removal of wallpaper and
acceptance of stress cracks.
• Bathroom wainscot and base: same as above.
• Confirm that exterior nail base insulation is “worth it”
• Re-sheathing entire back wing – confirm okay with Ryan to cover existing boards.
o
1.10 Design input: Laura reported good progress. Will schedule color and finish meeting
later.
1.11 Early Work: Roger asked what could be done early:
• Just about anything in the basement, floor tiles to be removed next week (will be
“clean”). Use back stair for access.
• post footings for structural might start
• Can steam be shut off early? possibly
1.12 Design Development Cost Estimate:
• DD Drawings and Specs: general consensus that Monday or Tuesday is better for
drawings. Prefer more complete. Laura needs MEP Monday to coordinate her
own.
• Overall Pricing back in 2 weeks March 26th.
NEW BUSINESS
2.1 • Roof Insulation: LF reviewed information from Mike Duclos
o Mike estimated effective r-value reduction without exterior insulation. LF
confirmed that Charlie does not want to pursue this application.
o R-60 roof insulation: Mike questioned how this number is achieved with
the 3” cc and 8” oc at attic roof. LF will research Demilec r-values.
o Blowing agents: Laura will also research blowing agent. Mike reported that
the point of “more harm than good” in terms of global warming potential is
at approximately R-35 for most closed cell applications. Now that we are
switching to interior approach at third floor ceiling with all cc, Laura has
some concerns about this. Charlie says that primary goal is “comfort”.
o Intumescent paint: may be required for ignition if not thermal. Keep in
specs for now and possibly review with inspector later.
• Wall Insulation: LF reviewed information from Mike Duclos
o Mike said to strive for 95% coverage with pour-in-place installation. Roger
said they use thermal imagery as they install. Spec should require report.
o Back wing cavity: Roger said they want to use pour-in-place here too (for
consistency and effectiveness).
o Foundation walls: Mike suggests full height insulation installation. LF
suggested as an alternate and Charlie agreed.
2.2 80% Drawings:
• Schedule for April 15th
• LF questioned what the percentage and the process for getting from 80% to GMP.
Roger said that they will be bidding the 80% drawings and the process of question
and answers will result in Addenda that create the 100% bid set.
• General agreement that the percentage is likely to be higher – the higher the
better.
Next Meeting: Thursday March 22, 10:00 am.
The meeting was adjourned. The above is the understanding of Laura Fitch. Please submit any
corrections to these minutes in writing to the architects.
Respectfully Submitted:
Laura E. Fitch, Project Architect
Kraus-Fitch Architects
Cc (PDF by email):
Charlie Conant (Smith Facilities), Roger Cooney, Ann Ledwell, Jim Small, Tom Lucis, Mark
Ledwell (Wright Builders), Dino D’Angelo and team (Lindgren & Sharples), Laura Fitch and Ian
Gasco-Wiggin (Kraus-Fitch Architects), Ryan Hellwig (structural), Lorin Starr (interiors), Louis
Hasbrouck (Northampton Building Commissioner)