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2810 Meeting 6 8-25-10 (2) Ford Gillen Architects, Inc. 409 Main Street Amherst, MA 01002 Tel 413-253-2528 Fax 413-256-1553 fgaoffice@fordgillen.com Kathleen E. Ford, AIA ` William V. Gillen, AIA PROJECT: 16 North Maple Street Renovation_ PROJECT NO. 2810___ SUBJECT: __Meeting 6_ MEETING DATE: ___8/25/10_________ PRESENT Pat McCarthy VCDC Jim Small, Art Pichette Wright Builders (WB) Kathy Ford, recording Ford Gillen Architects (FGA) Item # DESCRIPTION ACTION BY 1.8 Three trees on site have been tagged for removal. The fourth tree that needs to be removed is actually on the neighbor’s property and VCDC is working with their attorney to determine the terms for trimming. 7/28/10: All trees are to remain as is and the new fence will be installed between the trees. There is a question about removing the existing stockade fence on the neighbor’s property. Art will speak to neighbors about best way to approach this. Then a decision can be made how to best finish the space between the new fence and property line. A change order will include omitting the tree removal (+$2,800), the change in the fence (+$240), and trimming the maple tree at the southeast corner next to the hardware store. 8/11/10: It is looking favorable to take down the existing fence. A. Pichette has communicated with City Councilor Gene Tacy who is confident that the owner will agree to removing fence and having new fence go tree to tree. 8/18/10: Tim Shea has verbally approved this work (with Todd Sienkiewicz), which includes the short section of fence from the tree to the hardware store. A. Pichette will arrange a meeting on site with him to review. 8/25/10: Work will proceed independent of review with Tim Shea. WB 2.1 There is a question about whether there is a direct sewer line from the commercial building to the street, noting that there are (2) cleanouts in the commercial building. It was decided to have WB’s plumber do a survey to verify all sewer lines on site. 8/4/10: The plumber confirmed that the piping is clean from the cleanout and show no indication of a problem, or of a line directly to the street from commercial bldg. The problem began after recent renovations to the bldg. Decision is to excavate as per spec. and expose new plumbing to determine who is responsible. 8/11/10: It was decided that VCDC should ask Schneider (plumber for the new work in the commercial building) to prove that the connection from the newly installed fixtures to the ‘clean’ sewer line as documented in the video is in fact functional and clean too. This is to be WB, VCDC done before excavating the extent of the existing line around the back of the residential building. 8/18/10: J. Small met with Schneider on site and it was confirmed that there is no problem in the building with the new fixture installation. WB will proceed with investigation of the existing line that runs in back of the residential bldg. 8/25/10: J. Small has identified where the problem is in the line, at the maple tree by the sidewalk, which will be confirmed once the new line is installed. 2.2 There is a question about feasibility of removing north bulkhead egress from the basement community room. This is a third means of egress and now that the floor has been demolished, it is clear that this is a source of a lot of water infiltration. K. Ford to review code and discuss with Building Commissioner, Louis Hasbrouk. 8/4/10: Proposed change was reviewed and approved by Louis Hasbrouk on 7/3. K. Ford will prepare revised sketch showing demo and proposed infill, including new window to match existing. 8/11/10: K. Ford reviewed SK.1 with the team and will make the following revisions, -indicate removal of exterior light -indicate waterproofing at ext. of new masonry wall and icynene insulation @ interior -correct extent of existing conc. to be removed and lengthen extent of new added. 8/18/10: A. Pichette confirmed that he has enough information to proceed with the change order for this item. 8/25/10: this is CO item #8 FGA 2.3 There was discussion about providing additional ways to mitigate water infiltration into the basement, such as adding drainage at each existing window well, and revising perimeter drainage at the west wall. K. Ford to coordinate with S. Campbell for proposed changes and additions. 8/4/10: S. Campbell will review plan for proposed changes at next week’s meeting. 8/11/10: S. Campbell provided sketch that indicates that all inverts are indeed higher than proposed connection in the street. She confirmed that all downspouts tie in and that this was approved by the City. She will incorporate this information in a revised site plan. FGA, SC 2.4 Demolition of the basement floor has revealed rotted sill plates along west and north walls that need to be replaced with PT sills. It was decided to remove entire west (kitchen) wall, and bottom 4’ of GWB of all other walls to assess extent of damage to studs. 8/4/10: GWB has been stripped from all exterior walls and extent of rot for replacement confirmed. There was minimal vertical rot. It was decided that all exposed areas would be infilled with icynene, WB to provide price for CO including framing repairs, icynene, and new GWB. 8/25/10: this is CO item #10 WB 2.8 S. Campbell reviewed extent of proposed storm drainage; continuous perimeter piping in shallow stone with direct tie-ins to all leaders and re-grading of back of commercial building to expose top of concrete foundation. It was decided to review this grading on site with excavation contractor after initial re-grading is done. TEAM 4.1 Bill Shaheen of Analytical Engineering met the team on site to review the existing conditions at the east facing gable end wall (no footing), and the apparent buckling of the brick at the north east corner of the foundation wall, noting that the the north masonry wall is carrying a substantial load that is now unsupported since demolition of the porch, ramp, and earth at this corner. He indicated with urgency that it is a matter of public safety to stabilize and shore the north wall asap and until this is done, to cut electric, vacate both buildings, and notify Louis Hasbrouk. He offered a plan for reinforcing with 8x8 heavy timbers and will follow up with a sketch for WB to implement. All work on the building is suspended until this is complete. Once the shoring is in place, WB will open up areas on the first & second floors to confirm framing so a plan for permanent interior shoring can be made. 8/18/10: B. Shaheen met on site with WB on 8/17 to discuss east wall shoring and a question about procedure so that the existing structure is not undermined during installation of new foundation. WB will respond in writing. 8/25/10: B. Shaheen sent a revised drawing indicating extension of the 10” concrete foundation wall as requested. WB uncovered the existing brick corner of the original WB, AE house and it also appears to have no foundation underneath. WB will send photo to B. Shaheen for review. It was also confirmed that all concrete should follow spec for testing. 4.2 It was decided that the existing sewer connection from the hardware store will be maintained as is in the existing sewer line to the street and capped off where the existing connection from the residential bldg. is proposed to be replaced. The two existing lines from the residential building will come to a ‘Y’ outside the building and continue as one to the street. The option of connection the two lines inside was discussed and J. Small indicated that they are within 4’ of each other and it would be a difficult and tight connection. S. Campbell will document these decisions on a revised site plan. 8/18/10: All new connections will be reviewed and photographed by S. Campbell before burying the new connections. Due to a sewage backup coming from the hardware store in the basement of the residential building, it has become clear that it is important to make these changes and isolate the hardware store branch asap. . WB sub Rich Duffy will be coordinating with the City re: approvals for new proposed work. 8/25/10: It was suggested that WB also document completed sewer line work before burying. WB, SC 5.2 A draft of Change Order 1 was reviewed. It was confirmed that the change order must include back up in order to give official approval. 8/25/10: CO 1 was reviewed, approved and signed, and completed portions will be incorporated into the requisition 2 to be approved and signed next week. WB 5.4 P. McCarthy confirmed that he must have all reports and lien waivers in order to submit pay requisition to the state. WB New Business 6.1 J. Small says work is moving forward and “it’s like falling off a building, so far so good” Work in Progress: -sewer line complete to 20’ out of building -Marney Elec. On site prepping Work Scheduled: -meet with sprinkler contractor -spray foam installation scheduled for 8/27 Schedule: Original finish date of October 13 has been revised to October 30, WB to issue revised schedule next week to reflect changes. 6.2 Jeff Marney from Marney Electric will prepare a proposal for re-config. of east wall electrical to meet code, due to removal of existing, and for replacing the existing 3 wire cable to the range to a 4 wire, to be reviewed and approved by L&S. 6.3 It was noted that the gas company would like to run the new line from the commercial building to connect with existing line on the south side of the house rather than running a new line on the north, at no cost to VCDC. 6.4 Shop drawings discussed: revised cabinet layout due to confirmed field dimensions, KF to revise fire extinguisher, fully recessed, WB to advise what to do with submitted shop drawing exterior pump, WB will send directly to L&S. Grate/cover to be sent to S. Campbell Still to be submitted: FRP samples, bench Next Meeting: 9/1/10 at 10:00, at which time K. Ford will sign final req. after Mostue review Kathleen Ford 2810 Meeting 6 Email: All present, Lindgren & Sharples (Ev Lindgren, Dino D’Angelo), Bob Leet, Louis Hasbrouk (Northampton Bldg. Dept.), Joanne Campbell, Brooks Mostue, Bill Shaheen, Linda Gaudreau, Sara Campbell