2810 Meeting 5 8-18-10 (2)
Ford
Gillen
Architects, Inc.
409 Main Street
Amherst, MA 01002
Tel 413-253-2528
Fax 413-256-1553
fgaoffice@fordgillen.com
Kathleen E. Ford, AIA
` William V. Gillen, AIA
PROJECT: 16 North Maple Street Renovation_
PROJECT NO. 2810___
SUBJECT: __Meeting 5_
MEETING DATE: ___8/18/10_________
PRESENT
Pat McCarthy VCDC
Linda Gaudreau, Jim Small, Art Pichette Wright Builders (WB)
Sara Campbell Civil Engineer (SC)
Kathy Ford, recording Ford Gillen Architects (FGA)
Item # DESCRIPTION
ACTION BY
1.8 Three trees on site have been tagged for removal. The fourth tree that needs to be removed is
actually on the neighbor’s property and VCDC is working with their attorney to determine the
terms for trimming.
7/28/10: All trees are to remain as is and the new fence will be installed between the trees.
There is a question about removing the existing stockade fence on the neighbor’s property. Art
will speak to neighbors about best way to approach this. Then a decision can be made how to
best finish the space between the new fence and property line.
A change order will include omitting the tree removal (+$2,800), the change in the fence
(+$240), and trimming the maple tree at the southeast corner next to the hardware store.
8/11/10: It is looking favorable to take down the existing fence. A. Pichette has
communicated with City Councilor Gene Tacy who is confident that the owner will agree to
removing fence and having new fence go tree to tree.
8/18/10: Tim Sheas has verbally approved this work, which includes the short section of
fence from the tree to the hardware store. A. Pichette will arrange a meeting on site with
him to review
WB
2.1 There is a question about whether there is a direct sewer line from the commercial building to
the street, noting that there are (2) cleanouts in the commercial building. It was decided to
have WB’s plumber do a survey to verify all sewer lines on site.
8/4/10: The plumber confirmed that the piping is clean from the cleanout and show no
indication of a problem, or of a line directly to the street from commercial bldg. The problem
began after recent renovations to the bldg. Decision is to excavate as per spec. and expose
new plumbing to determine who is responsible.
8/11/10: It was decided that VCDC should ask Schneider (plumber for the new work in the
commercial building) to prove that the connection from the newly installed fixtures to the
‘clean’ sewer line as documented in the video is in fact functional and clean too. This is to be
WB, VCDC
done before excavating the extent of the existing line around the back of the residential
building.
8/18/10: J. Small met with Schneider on site and it was confirmed that there is no
problem in the building with the new fixture installation. WB will proceed with
investigation of the existing line that runs in back of the residential bldg.
2.2 There is a question about feasibility of removing north bulkhead egress from the basement
community room. This is a third means of egress and now that the floor has been demolished,
it is clear that this is a source of a lot of water infiltration. K. Ford to review code and discuss
with Building Commissioner, Louis Hasbrouk.
8/4/10: Proposed change was reviewed and approved by Louis Hasbrouk on 7/3. K. Ford will
prepare revised sketch showing demo and proposed infill, including new window to match
existing.
8/11/10: K. Ford reviewed SK.1 with the team and will make the following revisions,
-indicate removal of exterior light
-indicate waterproofing at ext. of new masonry wall and icynene insulation @ interior
-correct extent of existing conc. to be removed and lengthen extent of new added.
8/18/10: A. Pichette confirmed that he has enough information to proceed with the
change order for this item.
FGA
2.3 There was discussion about providing additional ways to mitigate water infiltration into the
basement, such as adding drainage at each existing window well, and revising perimeter
drainage at the west wall. K. Ford to coordinate with S. Campbell for proposed changes and
additions.
8/4/10: S. Campbell will review plan for proposed changes at next week’s meeting.
8/11/10: S. Campbell provided sketch that indicates that all inverts are indeed higher than
proposed connection in the street. She confirmed that all downspouts tie in and that this was
approved by the City. She will incorporate this information in a revised site plan.
FGA, SC
2.4 Demolition of the basement floor has revealed rotted sill plates along west and north walls that
need to be replaced with PT sills. It was decided to remove entire west (kitchen) wall, and
bottom 4’ of GWB of all other walls to assess extent of damage to studs.
8/4/10: GWB has been stripped from all exterior walls and extent of rot for replacement
confirmed. There was minimal vertical rot. It was decided that all exposed areas would be
infilled with icynene, WB to provide price for CO including framing repairs, icynene, and new
GWB.
WB
2.6 J. Small suggested that the new floor being installed on top of exiting concrete slab does not
require poly vapor barrier, that the specified (closed cell) rigid insulation is more than
adequate as a moisture barrier. K.Ford to review detail and confirm.
8/18/10: It was decided that insulation will be replaced without a vapor barrier.
FGA
2.8 S. Campbell reviewed extent of proposed storm drainage; continuous perimeter piping in
shallow stone with direct tie-ins to all leaders and re-grading of back of commercial building
to expose top of concrete foundation. It was decided to review this grading on site with
excavation contractor after initial re-grading is done.
TEAM
4.1 Bill Shaheen of Analytical Engineering met the team on site to review the existing conditions
at the east facing gable end wall (no footing), and the apparent buckling of the brick at the
north east corner of the foundation wall, noting that the the north masonry wall is carrying a
substantial load that is now unsupported since demolition of the porch, ramp, and earth at this
corner. He indicated with urgency that it is a matter of public safety to stabilize and shore the
north wall asap and until this is done, to cut electric, vacate both buildings, and notify Louis
Hasbrouk. He offered a plan for reinforcing with 8x8 heavy timbers and will follow up with a
sketch for WB to implement. All work on the building is suspended until this is complete.
Once the shoring is in place, WB will open up areas on the first & second floors to confirm
framing so a plan for permanent interior shoring can be made.
8/18/10: B. Shaheen met on site with WB on 8/17 to discuss east wall shoring and a
question about procedure so that the existing structure is not undermined during
installation of new foundation. WB will respond in writing.
WB, AE
4.2 It was decided that the existing sewer connection from the hardware store will be maintained
as is in the existing sewer line to the street and capped off where the existing connection from
WB, SC
the residential bldg. is proposed to be replaced. The two existing lines from the residential
building will come to a ‘Y’ outside the building and continue as one to the street. The option
of connection the two lines inside was discussed and J. Small indicated that they are within 4’
of each other and it would be a difficult and tight connection. S. Campbell will document
these decisions on a revised site plan.
8/18/10: All new connections will be reviewed and photographed by S. Campbell before
burying the new connections. Due to a sewage backup coming from the hardware store
in the basement of the residential building, it has become clear that it is important to
make these changes and isolate the hardware store branch asap. . WB sub Rich Duffy
will be coordinating with the City re: approvals for new proposed work.
4.3 Brooks Mostue reviewed the pencil req. and indicated that he would like back up for all
change orders and back up of labor numbers for his review. It was confirmed that there will be
no issue with stored materials on this project. P. McCarthy indicated that he is on site every
day and the one who can confirm labor on site. A change order log will be maintained by WB
and submitted with each CO request. All pencil req’s to be prepared and submitted in the final
AIA format for review.
WB, VCDC
New Business
5.1 Work in Progress:
-shoring north and east sides of building
Work Scheduled:
-framing in basement
-new sewer line tie-in, exploratory excavation at back of bldg.
Schedule: Original finish date of October 13 has been revised to October 30, WB to issue
revised schedule next week to reflect changes.
5.2 A draft of Change Order 1 was reviewed. It was confirmed that the change order must include
back up in order to give official approval.
WB
5.3 WB provided a copy of their typical change order log, attached.
5.4 P. McCarthy confirmed that he must have all payroll reports and lien waivers in order to
submit pay requisition to the state.
WB
Next Meeting: REQ. Meeting to be 8/25 at 10:00. B. Mostue will review and visit site on
9/1/10 at 10:00, at which time K. Ford will sign final if possible.
Kathleen Ford
2810 Meeting 5
Email: All present, Lindgren & Sharples (Ev Lindgren, Dino D’Angelo), Bob Leet, Louis Hasbrouk (Northampton
Bldg. Dept.), Joanne Campbell, Brooks Mostue, Bill Shaheen