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38-050 (2) 02/24/06 08:40 FAX lit 006 • DIETZ&COMPANY ARCHITECTS,INC. Aquadro&Cerruti,General Contractors: The Community Builders: • Provide COP for temp heat,pwr • Postal Drop Box for Village Hill Road • See COP list at top of notes. • Precast Concrete Sill schedule for Nurses Home • CO extension • Phone lines • Section 3 forms Dietz E{Company Architects: • • BDG Sidewalk Flooding Solution sketch from BDG • Auto door PR Next meeting will be held at:March 2,2006. job meetings will be held on Thursdays at 9:00 am. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written, Respectfully submitted: DIETZ fd COMPANY ARCHITECTS,INC. Jeff Manley February 24,2006 copies: emaiied_ Steve Firgau,DFA Consultants Rick Aquadro.Aquadro b Cerruti,General Contractors Tom Keg•iman,TCB Paul Stramese,TCB jeff Squire,Berkshire Design Group Alan Delaney Mass Devt' Dino D'Angelo,Lindgren Ef Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss,Lindgren&Sharpies *Tony Patina,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro&Cerrud (dun Tina) Dominic Ingegneri,TCB Jim Moran,MI Moran Paul Babin,Lindgren b Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management,Inc. Andrea Pithette,TCB File Kelly Johnson,Affordable Housing Trust Fund *sent by mail rt2D144-.linen Isuspitai MM6aa%ml stesko s rJngSn_0123e6-doc Page 6 of 6 02/24/06 08:40 FAX UUCP DIETZ&COMPANY ARCHITECTS,INC. 2/16/06- Brian and Andrea met with the supplier. The supplier will do the work for his connections. Jim will review what he owns and provide a credit if there is anything in his contract that he hasn't provided_ kern continued. 2/23/06 - Jim will give a$300 credit for the work he has not completed In the Laundry Room. ARC will generate a COP from the mtg minutes. item continued. 48.10 GRADING ISSUE AT UNIT 102 KITCHEN WINDOW 219/06- Peter noted that the grade at the kitchen window will be 6 inches above the sill and that we need to add a window well. Dietz fie Co will review. Item continued_ 2/16/06- Present BDG is reviewing. Item continued. 48.1 2 AUTOMATIC DOORS AT THE NURSES HOME MAIN ENTRANCE 2/9/06- TCB would like to add automatic door openers to the 2 sets of doors at the Nurses Home main entrance. Dietz El Co will provide a proposal request to ARC of how TCB would like the automatic doors to function. Item continued. 2/16/06- Rick called Walter from Greenfield Glass during the meeting and he is fine with using Besam and it will not effect the warranty. Walter would like to review the package from Besam before it is accepted. Jeff is still working with Besam. Jeff is working with Besam to provide a package that works with the door head conditions item continued. 2/23/06- After mtg note: Paul,Peter fir'Jeff met with Ben from Besam after the meeting. (See Jeff's Email sent out after the meeting for more detail) Besam's cost will be around $4,000 for their portion of the work and Paul, Peter&Jeff figured the additional work by ARC and Schmitt will be around$4,000 as well. Peter will check in with Rick to see if he wants to bring Greenfield Glass back on for this item or use Besam. Ben will contact Dino to review the Auto doors and to develop a solution and price. Ben mentioned that his work from design to installation will take 6 to 8 weeks and this doesn't include A&'C and Schmtit s part s. Item continued. 49.1 BARRIER FREE BATHROOM SINK STOPPERS 2/16/06 - Paul noted that there are no stoppers in the bathroom sinks for the Barrier Free units. Jim believes it is a code issue and there is no stopper due to gripping/operating issues. Dietz fie Co will verify with L&S. Item continued 2/23/06- Jim noted that this infact is a requirement of the code. Item closed. 492 NURSES HOME TUB STRAINERS 2/16/06- Paul noted that some of the tubs that don't have strainers(Units 303,306,205 b'203). Jim noted that there are not strainers due to bar joist locations. Moran had to use a different trap setup in these 4 locations due to existing structural conditions. Brian suggested a twist type strainer/stopper used In hotels. Jim will review this item with his tub rep to see if they have a solution for this. Item continued. 2/23106- Jim will provide a manufactured strainer that can be inserted and a rubber stop to cover the strainer to fill the tub. If TCB goes with this option they will need to remove the existing stopper.Jim will give the strainers Ff rubber stoppers to Brian from TCB when it is completed and TCB can Install it if they choose to Item dosed 50.1 NURSES NOME BF KITCHENS 202&!302 2/23/06 4eff explained to Tom that the kitchen issues are a result of the additional furring added from the Energy Star scope of work and was missed when the piping was being addressed In those areas. Jeff appolagized for missing this item but also mentioned that since this was a result of the Energy Star/Rise additions to the project that the allowances would be an appropriate means to pay for the additional costs. Rick f7'Tom agree and Rick mentioned that he has only spent around$5,000 of the total$20,000+/-of the allowances for Energy Star and Rise. ARC will accelerate the work to complete these 2 kitchens and take the price out of the allowances. item closed. 50/ PROJECT MEETING SCHEDULE AND ATTENDEES 2/23/06- It was discussed at the meeting today that Marc F'Jeff will no longer be present at the job meetings. They will be available by phone if notified In advance or will attend any meeting if notified in advanced. Dietz f!Co. still has many items that they are working on will keep the project team up to date on there progress and resolutions. If any new items come up Dietz fie Co.will be notified by Tom or Dom. Tom and Dom will run the meetings and record(Jeff will forward Tom the digital file for the meeting minutes so he keep the same format)and issue the meeting minutes to the list of recipients below. Tom,Dom,Rick.ft' Peter will determine the schedule for the meetings at the next meeting. Item continued. 50.3 ARCHITECTURAL RECORD DRAWINGS 2/23/06-Rick asked Jeff if Dietz Fs'Co.would provide their services to generate the Architectural As-bunts for the project Jeff will review this item with Marc. Item continued. SUMMARY OF ACTIONS REQUIRED: Page Sof6 02/24/06 08:39 FAX • DIETZ&COMPANY ARCHITECTS,INC. 47.3 TREE LIMB TRIMMING 2/2/06- present Dietz E Co will review who is responsible for trimming dead limbs with BDG. Item continued. 2/16/06- The tree limb trimming is covered in the spec. BDG passed the reference to Dietz&Co and Marc sent it to Rids. Item closed. 2/23/06- Item re-opened. The specs indicate the following as issued by email from BDG to Dietz Co.: In Section 0280a- 3.08 CARE'OFFXIST7NG TREES A. Upon completion of the work under this Section,all existing trees shall be pruned and any injuries repaired. The amount of pruning shall be limited to the minimum necessary to remove dead or injured twigs and branches and to compensate for the loss of roots as a result of construction operations-Roots greater than 2'shall be hand-cut to provide dean,conase,cutting and removal.Pruning shall be done in such a manner as not to change the natural habit or shape of the plant AN cuts shall be made at the branch collar,leaving no stubs.On all cute over 3/4"diameter and bruises or scars on the bar*,the injured cambium shall be traced back to living tissue and removed(wounds shall be smoothed and shaped so as not to retain water. A&C will review with David Dietz. Item continued. 47.7 WATER NOISES IN SOUTH HOME UNTTS 101 Id 102 2/2/06- Paul noted that you can hear running water in units 101 & 102. Jim Moran will check into this item. kern continued. 2/9/06 - Jim noted that the noise is from the pumps transferring noise thru the walls and floor and from the water in the pipes. Tom asked Andrea to see if she feels the noise is too loud Jim will review possible solutions with Dino if Andrea feels the noise is too loud. Item continued. 2/16/06- Jim El Dino reviewed this item and they will be re-calibrating the controls and adding vibration control to some of the equipment Jim feels this will help with most of the noise. Item continued 2/23/06- Jim has completed the work noted above to reduce the noise and he would like someone to determine if the noise level is acceptable. Item continued. 47.10 NURSES HOME BLOWER DOOR TEST 2/2106-2/9/06 See previous mtg minutes 2/16/06 - AfifC passed the blower door test Peter doesn't think that Energy Star programmed the Nurses Home fan controls Peter will contact Craig to verify. Craig's contact info was given to Brian so he can set up a training on the controls. Jim noted that the Nurses' Home Meth Room was rather warm. Jim will work with the supplier to decrease the amount of heat from the equipment Item continued. 2123106- Peter noted that the meth rm still seems to be hot Jim will take a look and see if insulation was provided as he indicated. if the insulation was not provided as he instructed he will have it done again. If the insulation was installed as he instructed and he feels the room Is still too hot he will review the issue with Dino again and provide a solution. Item continued. 48.1 ELEVATOR VENT PAINTING 219/06- Present A&C will provide a COP for painting the elevator vent Item continued 48.2 CORRIDOR LIGHTING 2/9106- Tom would like Lindgren&Sharpies to get a sample of the opal cover for the corridor lights. It was noted that the material cost for the covers is$25+/-each. Item continued 2/16/06- The sample was installed and approved by TCB. A PR was issued for pricing on installation,material and a credit for the lenses we have. TCB would like to install the lenses but Rick needs to check with Schmitt to see who needs to remove and package the lenses for the credit Item continued. 2/23/06- A&C provided a COP and the manufacturer will not provide a credit for the existing lenses. The cost for the new lenses was at approx.$40+1-per lens which seemed high from Jeff's discussions with Dino. Jeff will have Dino verify the unit price and if It Is around$25 per lens as indicated by Dino Dietz b'Co will see if TCB can purchase the lenses directly from the Manufacturer or thru Lindgren 6i Sharpies. kern Continued. 48.5 NURSES HOME DOOR I I I 2/9106- Peter noted that they are having some issues with the electric panic and he needs to have Paul Babin(LIS)review it Dietz&Co will contact LIS. Item continued. 2/16/06- Present Dino met with Peter on ske and there is still some information that Paul Babin needs to provide for Peter. LTA will also make sure that the solution will work with the Automatic door system that TCB would like to install. Item continued. 48.6 NURSES HOME LAUNDRY ROOM 2/9106- Andrea noted that the laundry equipment supplier will be coming out to the site. Jim Moran and Peter will meet with Andrea and the supplier to determine what they will need In the laundry room. Item continued. Page 4 of 6 02/24/06 08:38 FAX uua • DIETZ&COMPANY ARCHITECTS,INC. 42.1 DELETE PAINTING IN MECH ROOMS 12/29/05-1/2/06 See Previous Mtg Notes 2/9/06- Present Rick will generate the revised COP for a credit of$3,000. Item continued. 42.2 JERSEY BARRIERS 12/29/05—212/06 See Previous Mtg Notes 2/16/06- Present Tom would like to use some large boulders that are on site instead of the jersey barriers. Torn if Paul will review what boulders they would like to use after the meeting today. Item continued. 42.3 SIDEWALKS FLOODING 12/29/05-2/2/06 See Previous mtg minutes. Item continued. 2/9/06- The swale was not cut,there was a breakdown In communications to get the info to Dietz Const The area will have to wait to be worked on in the spring. Item continued_ 2/1 6106- Marc reviewed the location that he would like the Swale and Ab'C noted that they would be able to cut the swale in about 4 weeks. BDG will provide a sketch for the swale to help prevent flooding at the side walks. Item continued. 2/23/06- Dietz F Co is working with BDG to provide a solution to this Issue. Item continued, 421 I HEAT IN THIRD FLOOR BATHS 12/29105- 1/26/06 See previous mtg minutes. Item continued. 2/2/06- Schmitt will tie two the bedroom circuit and gave a price of$500 per bath to do so. A&C still needs to add in their additional costs. Tom gave the approval to do the work if it is$700 or less, if it is more then $700 we will need to review the price. Item continued. 2/9/06- The tenants will be in soon and A&C will install the heat while the units are occupied. AEC will provide a COP. Item continued. 2116/06 - Present The work is almost complete. Peter noted that the T-stat controls are concealed, AFfC will contact Schmitt about the T-stat controls for the units. Item continued. 44-1 PHONES 1/12/06-2/2/06 See previous mtg minutes 2/9/06- Verizon is on site pulling wires and they have all of the parts they need. Tom will contact Verizon to determine when the phone service will be completed_ Item continued_ 2/16/06- The phones are punched down in Nurses and maybe in South. Verizon has about 2 weeks left until there work is complete. Rick noted that they cannot get a final CO until the phones are working. Item Continued. 2/23106- Tom noted that Verizon is still promising phone service for the end of this month. Item continued. 46.1 SIDEWALK SPALUNG 1/26/06- Present AFfC is aware that the sidewalks will need to be repaired in the locations they are spelling. Rick noted that they are not sure why they are spelling. Rick also noted that de-icer should not be placed on the walks during the first winter, however,if you need to you should use magnesium chloride. Rick gave Brian a list of products he could use. Item continued. 46.3 SOUTH HOME fie NURSES PUNCH UST 1126106-2/2/06 See previous mtg minutes 2/9/06- Peter noted that everything except the common stairs&corridor are finished. Paul is working on finishing his punch list for Nurses and will get it to Dietz if Co once it is finished. The T-stats are still not tamper proof and are set too high. Jim is working on getting the blank cover for the T-stats. Jim will set the T-Scats as follows: Apts 50-72 if Stairs,Corridors 50— 55. Johnson control will show Brian how to adjust the T-stats. Item continued. 2/16/06- Johnson adjusted the T-stats,but still need to show Brian how to do this. The tamper proof plates for the stair T- stats have been ordered. Paul and Chris will review the South Home today to see If all of the punch list items have been completed. Peter bf Paul noted that the punch items for the South Home stairs have not been completed. Marc and Jeff will punch Nurses today. Painting items will not be included on the punch list. Jeff if Marc will come back on March i`t to punch any paint items. Paul has punched out the 3'd floor, 2"d floor and Unit 104. Paul reviewed the rest of the bldg with the sheetrock sub yesterday. Marc if Jeff will work from Paul's punch list and generate their punch list from Paul f Chris'list. Item continued. 2/23/06- South Home:The common stairs have not been completed and the painter is going back to the Units to finish up the punch list items. Peter feels that the South Home will be finished by beginning of next week. Nurses Home: The painter will be finished by the end of next week. Paul FY Chris will punch out the remaining units starting tomorrow. They will use the Dietz if Co.punch list_ Jeff will forward Tina the word doc for Chris to add to. AifC will contact Dietz id Co.to verify that they will be able to do the final paint punch for the Nurses Home on March 6th or 7d'. Torn noted that Paul will do the final punch list review for both buildings after Dietz if Co finish the final paint punch. Item continued. After meeting note: Paul mentioned to Jeff that in the Nurses'Home the stair to corridor doors need to have their closers adjusted, the pressure is set too high. Page 3 of 6 02/24/06 08:37 FAX DIETZ&COMPANY ARCHITECTS,INC. Nurses Home common stair. Peter mentioned that the office key doesn't open the front door. Tom will check with Andrea to review what she discussed with Tim Mothers. Tom would like to know what is covered in the spec for replacement core extra materials,Dietz&'Co will review. AEC is going for the permanent CO on Friday. Tom noted that Verizon is still promising to have the phones for the and of the month. Peter needs to keep on top of the Units that will be moved into. Tom doesn't want people turned away because a unit is not finished. Tom called Andrea at the meeting and these are the Units that will be moved into soon. It could be this weekend or later but they need to be ready. South Home 11, 14 ft'20. Nurses Home: 104, 106,203,205,207, 304&306. Peter is worried about the security of the Nurses Home vestibule since he will be off site by the end of this week and the building Is not occupied. Tom will contact the Police department to see if they can make some extra rounds at night since Peter w ll be taking the rope off of the porch doors. Item continued. 14.1 DE-LEADING 6/2/05—2/2106 See previous meeting notes. 2/9106 - David Burgess will be on site Monday at noon to do the compliance test for Nurses Home. The South Home entrance trim at Unit 102 has been wrapped in poplar. Item continued. 2/16/06- David Burgess had his site review on Monday&will be sending out a letter of compliance. Item continued. 2/23/06- Tom has the letter and Is still waiting for the backup. Item dosed. 20.1 L4NDSCAPING WORK 7(14/05—11110105 See previous mtg minutes. I I/17/05—Present-A&C is working on the COP for the seeding and plantings. Item continued. 2/16/06- Tom noted that he needs this COP ASAP. Rick will provide the COP for next weeks meeting. Item continued. 2/23/06- Rick submitted COP 88 a$16,491. Rick noted that he will need to revise the COP since maintenance of the lawn per the spec was not induded by the sub. Item continued. 36.3 CONCRETE SILLS 11/03/05—12/1/05 See previous mtg minutes 2/2/06- A schedule will be created for the scope of work. Item continue. 2/9/06 - Paul will mark up a set of the elevations to indicate which sills need to be repaired at the Nurses Home. Item continued. 2/16/06- Paul reviewed the sills and marked up some elevations. The total number of sills to repair is 23. Paul will clean up his markupps and Issue copies. Item continued. 2123/06- Dietz b4 Co is working on revising the PR to include Paul's sketches. Item continued. 38.2 'PROPOSED CROSS CONNECTION INSTALLATION'MEMO FROM GEORGE ANDRIKIDIS(DPW) 1 I/17/05—1/12106 See previous mtg minutes. 1/19/06- Present After a quick review of the letter at the mtg Tom and Rick will verify if there is anything on it that A&C needs to address or if the items are for TCB. Item continued. 2/9/06- Rick 5(Tom need to review the 2nd letter against the 1st one to determine what Items need to be completed b y A&&C. Jim noted that a separate package for the backflow presenters wouldn't be necessary since the OS/M he submitted Is clearly tabbed. Tom agreed. kern continued. 2116/06- Present Rick will locate the letters and review. Item continued. 38.5 CARBON MONOXIDE DETECTORS I 1/17/05—2/2106 See Previous Mtg Notes. 2/9/06- Brian will be purchasing and installing the CO detectors. Item continued. 2/16/06-Present The new rags have been issued and Tom emailed the info to the team prior to the meeting. Brian wIN install CO detectors in the Mech Rooms as planned and one in the Corridor outside of the door in the Nurses Home. Tom will review the regs to see if`adjacent'or'adjoining'rooms need to have CO detectors= Item continued 39.2 srrE PLAN MODIFICATIONS FOR PLANNING BOARD REVIEW(Concrete walk PR) 12/1/05—12/08/05 See previous mtg minutes. 12/15/05 -Present—The PR was generated and released. A&C will provide a COP for the concrete walks and not for the TRG walks. Item continued. 2/16/06 - Present Tom noted that he needs this COP ASAP. Rick will provide the COP for next weeks meeting. Item continued. 40.5 SOUTH HOME BLOWER DOOR TEST 12/13/05—2/9/06 See Previous Mtg Notes. 2116/06- Rick did receive a letter from Energy Star stating that they had passed. Rick will contact Energy Star about their certificate and payment. Item closed. Page 2 of 6 02/24/06 08:37 FAA • Sft- ô- DIETZ fit COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01103 (413) 733.6798 Fax(413) 732.4385 n 7 n cnn MEETING NOTES DATE: February 23,2006 MEETING: CONSTRUCTION MEETING NO.50 PROJECT: Village at Hospfial Hill—Phase I LOCATION: Aquadro&Cerruti Offices Project No 20144 Northampton,MA PRESENT: Tom Kegelman,TCB Andeea-Ple a Trn Jeff Manley,Dietz F!'Company Architects M li - 1 TCB __, d__ t Paul Stramese,TCB Rick Aquadro,Aquadro&Cerruti,General Contractors Peter Lucas,Aquadro Fd Cerruti Dine-VAngeler6indgeen-&-Sharples-Engineers rA&G ChrrrSann.c ArieG c _ n Steve-FiegewDFA-Gensaitents T G M, Sc mitt B) Jim Moran,MJ Moran,Inc WEATHER Cloudy 30's. Corrections to previous meeting notes: None. Progress as reported by Contractor. See schedule kern/I.I Schedule. Shop Drawing Log Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. COPs that need to be generated by A&C: Energy Star F1 Rise Allowance&backup,PR 20 Concrete Sidewalks, PR 2481 Deleting Paint in Mech Rms, PR 25 Electric Baseboard Heat in Baths, Precast Sill Repair, PR 23 Credit fro Flooring in Mech Rms, Painting Elevator Vent,PR 21 Electric Strike Credit for IBS, PR 28 BF Kitchens COPs that need to be revised by A&C:. COP 88 Add Planting&Seeding COPs that need to be reviewed by Dietz=. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-1/12106 See Previous Meeting Notes. 2/9/06- Present Tom reviewed&responded to Rick Rick will provide Tom the additional info he needs. Item continued. II.I SCHEDULE 5/12/05-2/2/06 See Previous Meeting Notes. 2/9/06 - The elevator inspector came today and the elevator passed. Peter noted that Schmitt's workforce is down to 2 people. Peter feels that he is I week behind in the Nurses Home and doesn't think he will be able to get the treads& risers on the stairs for the open house. Peter is trying to get the lobbies all painted for the open house. Tom would like 6 units for people to walk thru for the open house and all of the other units can be locked. AFDC will provide walk off mats for the open house to help keep the bldgs dean. Andrea noted that Nurses'Home unit 104 will be occupied by March I"along with one other unit that she needs to verify and that the South Home Units with the bathrooms above the stairs will be occupied soon (she needs to check the date with Melissa). A&C will install the electric heat while the units are occupied. A&C will set up the street sweeper for the parking lot and TCB will pay for the service. Peter noted that the South Home is ready for the final punch. Peter would like Dietz&' Co to do the punch for Nurses also but there Is a lot of painting that still needs to happen,which could be a general note.Paul noted that his last day on site Is next Wednesday and today is his last meeting. item continued. 21(6106- Tom needs a CO for the last 3 units in Nurses available for the I"of March. The 3 Barrier Free Units are available since the elevator past inspection last week. A&C feels that this deadline Is going to be tough for the painter. Rick will talk with the painter about increasing his crew to finish the job in time. Peter wants to avoid having to work on occupied units. Tom noted that they are not turning over storage space to the tenants right when they move in so the painter will have more time to work in the storage areas. See item 46.3 for punch list info. Item continued_ 2/23/06- Peter noted the painter feels he should be finished by next week in the Nurses Home, Peter expects it will be 2 weeks. All keys have been turned over to TCB except for the construction core Peter has been using to get into the Page 1 of 6 1.1G/41 VU UU.GU I'11,1 '_' - - - DIETZ&COMPANY ARCHITECTS,INC. Aquadro&Cerruti,General Contractors: The Community Builders: • Provide COP for temp heat,pwr • Postal Drop Box for Village Hill Road • See COP list at top of notes. • Precast Concrete Sill schedule for Nurses Home • CO extension • Phone lines • Section 3 forms Dietz&Company Architects: • • BDG Sidewalk Flooding Solution sketch from BDG • CO#1 l • Have L&'S get a sample for next meeting of the cor light cover. • Auto door PR Next meeting will be held at February 23,2006. Job meetings will be held on Thursdays at 9:00 am. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ&f COMPANY ARCHITECTS,INC. Jeff Manley February 17,2006 copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro&Cerruti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Alan Delaney,Mass Dave Dino D'Angelo,Undgren be Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss,Lindgren b'Sharpies *Tony Patillo,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro b'Cerruti (thru Tino) Dominic ingegneri,TCB Jim Moran,MJ Moran Paul Babin,Undgren ft'Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management,Inc. Andrea Pichette,TCB File Kelly Johnson.Affordable Housing Trust Fund *sent by mail ',A20 144- ma hospital h h10e-cal mgnwcekmsv_mtg46 Oi 2606Aoc Page 5 of 5 02/21/06 09:28 FAX a. DIETZ&COMPANY ARCHITECTS,INC. 4&2 CORRIDOR UGHT1NG 219/06- Tom would like Lindgren Es'Sharpies to get a sample of the opal cover for the corridor lights. h:was noted that the material cost for the covers is$25+/-each. Item continued. 2/16/06- The sample was installed and approved by TCB. A PR was issued for pricing on installation,material and a credit for the lenses we have. TCB would like to install the lenses but Rick needs to check with Schmitt to see who needs to remove and package the lenses for the credit. kern continued. 48.4 GYPSUM WALL BOARD FINISH IN THE MECH Fri ELEC ROOMS 2/9106- Paul Is concerned with the level of finish In the mech and elec rooms. He issued a letter to Marc about this item. Peter noted that he has worked on the area since Paul has last seen it and would like him to review it again. Marc will also review the areas. Item continued. 2/16/06- Paul took another look and the GWB looks fine. kern closed. 48.5 NURSES HOME DOOR 111 2/9/06- Peter noted that they are having some issues with the electric panic and he needs to have Paul Babin(LE/S)review it Dietz GI Co will contact LEYS. Item continued. 2/16/06- Dino met with Peter on site and there is still some information that Paul Babin needs to provide for Peter. LEIS will also make sure that the solution will work with the Automatic door system that TCB would like to install Item continued. 48.6 NURSES HOME LAUNDRY ROOM 2/9106- Andrea noted that the laundry equipment supplier will be coming out to the site. Jim Moran and Peter will meet with Andrea and the supplier to determine what they will need in the laundry room. Item continued. 2116/06- Brian and Andrea met with the supplier. The supplier will do the work for his connections. Jim will review what he owns and provide a credit if there is anything in his contract that he hasn't provided. kern continued. 48.10 GRADING ISSUE AT UNIT 102 KITCHEN WINDOW 219/06- Peter noted that the grade at the kitchen window will be 6 inches above the sill and that we need to add a window well. Dietz Co will review. Item continued. 2/16/06- BDG is reviewing. Item continued. 48.1 1 SITE PIPE MARKERS 2/9/06- Peter noted that David has multiple 6 foot green pipes sticking out of the ground marking future connections on the site near the future Olander Drive and would like to know what we would like to do with them. Peter will have David mark the future connections as stated in the contract documents_ Item continued. 2/16/06- The pipes are OK for now. David will cut them down once his work is complete. kern closed. 48.1 2 AUTOMATIC DOORS AT THE NURSES HOME MAIN ENTRANCE 2/9/06- TCB would like to add automatic door openers to the 2 sets of doors at the Nurses Home main entrance. Dietz Ed Co will provide a proposal request to ASIC of how TCB would like the automatic doors to function. kern continued. 2/16/06- Rick called Walter from Greenfield Glass during the meeting and he is fine with using Besam and it will not effect the warranty . Walter would like to review the package from Besam before it is accepted. Jeff is still working with Besam. Jeff is working with Besam to provided a package that works with the door head conditions. Item continued. 49.1 BARRIER FREE BATHROOM SINK STOPPERS 2/16/06- Paul noted that there are no stoppers in the bathroom sinks for the Barrier Free units. Jim believes it is a code issue and there is no stopper due to gripping/operating issues. Diets Ed Co will verify with LEIS. Item continued. 49.2 NURSES HOME TUB STRAINERS 2/16/06- Paul noted that some of the tubs that don't have strainers(Units 303,306,205 Elf 203). Jim noted that there are not strainers due to bar foist locations. Moran had to use a different trap setup In these 4 locations due to existing structural conditions_ Brian suggested a twist type strainer/stopper used In hotels. Jim will review this item with his tub rep to see if they have a solution for this. kern continued. SUMMARY OF ACTIONS REQUIRED: Page 4 of 5 02/21`26 09:27 FAX ,_ DIETZ&COMPANY ARCHITECTS,INC. 2/16/06- Marc reviewed the location that he would like the swale and A&C noted that they would be able to cut the swale in about 4 weeks. BDG will provide a sketch for the swale to help prevent flooding at the side walks. Item continued. 42.11 HEAT IN THIRD FLOOR BATHS 12/29105- 1/26/06 See previous mtg minutes. Item continued. 2/2/06- Schmitt will tie into the bedroom circuit and gave a price of$500 per bath to do so. A&C still needs to add in their additional costs. Tom gave the approval to do the work if it is$700 or less, if it is more then$700 we will need to review the price. Item continued. 2/9/06 - The tenants will be in soon and A&C will install the heat while the units are occupied. A&C will provide a COP. Item continued. 2/16/06- The work is almost complete. Peter noted that the T-stat controls are concealed,A&C will contact Schmitt about the T-scat controls for the units. Item continued. 44.1 PHONES 1/12/06-2/2106 See previous mtg minutes 2/9/06- Verizon is on site pulling wires and they have all of the parts they need. Tom will contact Verizon to determine when the phone service will be completed. Item continued. 2/16/06- The phones are punched down in Nurses and maybe in South. Verizon has about 2 weeks left until there work Is complete. Rick noted that they cannot get a final CO until the phones are working. kern Continued. 46.1 SIDEWALK SPAWNG 1/26/06- Present A&C is aware that the sidewalks will need to be repaired in the locations they are spelling. Rick noted that they are not sure why they are spalling. Rick also noted that de-icer should not be placed on the walks during the first winter, however,if you need to you should use magnesium chloride. Rick gave Brian a list of products he could use. Item continued. 46.3 SOUTH HOME 6'NURSES PUNCH LIST 1/26106-2/2/06 See previous ring minutes 219106- Peter noted that everything except the common stairs b corridor are finished. Paul is working on finishing his punch list for Nurses and will get it to Dietz f Co once it is finished. The T-scats are still not tamper proof and are set too high. Jim Is working on getting the blank cover for the T-stats. Jim will set the T-Stats as follows: Apts 50-72 6'Stairs,Corridors 50— 55. Johnson control will show Brian how to adjust the T-stats. Item continued. 2/16/06- Johnson adjusted the T-stets,but still need to show Brian how to do this. The tamper proof plates for the stair T- stats have been ordered. Paul and Chris will review the South Home today to see if all of the punch list items have been completed. Peter&Paul noted that the punch items for the South Home stairs have not been completed. Marc and Jeff will punch Nurses today. Painting items will not be included on the punch list. Jeff&Marc will come back on March I"to punch any paint items. Paul has punched out the 3'1 floor, 2"d floor and Unit 104. Paul reviewed the rest of the bldg with the sheetrock sub yesterday. Marc 6 Jeff will work from Paul's punch list and generate their punch list from Paul 6'Chris' list. Item continued. 47.3 TREE LIMB TRIMMING 2/2/06- present Dietz 6 Co will review who is responsible for trimming dead limbs with BDG. Item continued. 2f16/06- The tree limb trimmIng is covered in the spec. BDG passed the reference to Dietz 6'Co and Marc sent it to Rick kern closed. 47.7 WATER NOISES IN SOUTH HOME UNITS 101 6f 102 2/2/06- Paul noted that you can hear running water in units 101 & 102. Jim Moran will check into this item. Item continued. 2/9/06 - Jim noted that the noise is from the pumps transferring noise thru the walls and floor and from the water in the pipes. Tom asked Andrea to see if she feels the noise is too loud. Jim will review possible solutions with Dino if Andrea feels the noise is too loud. Item continued. 2116/06- Jim 6'Dino reviewed this item and they will be re-calibrating the controls and adding vibration control to some of the equipment Jim feels this will help with most of the noise. Item continued. 47.10 NURSES HOME BLOWER DOOR TEST 2/2/06-2/9/06 See previous mtg minutes 2/16/06 - A&C passed the blower door test. Peter doesn't think that Energy Star programmed the Nurses Home fan controls Peter will contact Craig to verify- Craig's contact info was given to Brian so he can set up a training on the controls. Jim noted that the Nurses' Home Mach Room was rather warm_ Jim will work with the supplier to decrease the amount of heat from the equipment. Item continued. 48.1 ELEVATOR VENT PAINTING 2/9/06- Present A&C will provide a COP for painting the elevator vent. Item continued. Page 3 of 5 02/21,;,P6 09:27 FAX — DIETZ&COMPANY ARCHITECTS,INC. 2/9/06 - David Burgess will be on site Monday at noon to do the compliance test for Nurses Home. The South Home entrance trim at Unit 102 has been wrapped in poplar. Item continued. 2/16/06- David Burgess had his site review on Monday 6e will be sending out a letter of compliance. Item continued. 20.1 LANDSCAPING WORK 7/14/05—I 1/10105 See previous mtg minutes. 11/17105—Present-A&C is working on the COP for the seeding and plantings. Item continued. 2/16/06- Tom noted that he needs this COP ASAP. Rick will provide the COP for next weeks meeting. Item continued. 36.3 SOFFITS/CHASES 11/03/05—Present-A&C will review what soffits and chases that have and have not been installed in the South Home. Item continued. 2/16/06- A&C has reviewed no changes to note. Item closed. 36.5 CONCRETE SILLS 11/03/05—12/1/05 See previous mtg minutes 2/2/06- A schedule will be created for the scope of work. Item continue. 2/9/06 - Paul will mark up a set of the elevations to indicate which sills need to be repaired at the Nurses Home. Item continued. 2/16/06- Paul reviewed the sills and marked up some elevations. The total number of sills to repair is 23. Paul will dean up his markups and issue copies. Item continued. 312 PROPOSED CROSS CONNECTION INSTALLATION'MEMO FROM GEORGE ANDRIKIDIS(DPW) 11/17/05— 1/12/06 See previous mtg minutes. 1/19/06- Present After a quick review of the letter at the mtg Tom and Rick will verify if there is anything on It that A&C needs to address or if the items are for TCB. kern continued. 2/9/06 - Rick E Tom need to review the 2nd letter against the I st one to determine what hems need to be completed b y AE/C. Jim noted that a separate package for the backflow presenters wouldn't be necessary since the OE/M he submitted is clearly tabbed. Tom agreed. Item continued. 2/16/06- Rick will locate the letters and review. Item continued. 38.5 CARBON MONOXIDE DETECTORS 11/17/05—2/2/06 See Previous Mtg Notes. 2/9/06- Brian will be purchasing and installing the CO detectors. Item continued. 2/16106- The new regs have been issued and Tom smelled the info to the team prior to the meeting. Brian will install CO detectors in the Mech Rooms as planned and one in the Corridor outside of the door In the Nurses Home. Tom will review the regs to see if`adjacent'or'adjoining'rooms need to have CO detectors. Item continued. 39.2 SITE PLAN MODIFICATIONS FOR PLANNING BOARD REVIEW(Concrete wait PR) 12/1/05—12/08105 See previous mtg minutes. 12/15/05 - Present—The PR was generated and released- A&C will provide a COP for the concrete walks and not for the TRG walks. Item continued. 2/16/06- Tom noted that he needs this COP ASAP. Rick will provide the COP for next weeks meeting. Item continued. 40.5 SOUTH HOME BLOWER DOOR TEST 12/8/05—2/9/06 See Previous Mtg Notes. 2/16/06- Rick did receive a letter from Energy Star stating that they had passed. Rick will contact Energy Star about their certificate and payment. Item continued. 42.1 DELETE PAINTING IN MECH ROOMS 12/29/05-1/2/06 See Previous Mtg Notes 2/9/06- Present Rick will generate the revised COP for a credit of$3,000. Item continued. 42.2 JERSEY BARRIERS 12/29/05—2/2/06 See Previous Mtg Notes 2/16/06- Tom would like to use some large boulders that are on site instead of the jersey barriers. Tom be Paul will review what boulders they would like to use after the meeting today. Item continued. 42-3 SIDEWALKS FLOODING 12/29/05-212/06 See Previous mtg minutes. Item continued. 2/9106- The swale was not cut,there was a breakdown in communications to get the info to Dietz Const. The area will have to wait to be worked on in the spring_ Item continued. Page 2 of 5 ,02/21/UB U9:215 FAA �V y 8' —56)1 DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA Of 103 (413) 733-6798 Fax(413) 732-4385 MEETING NOTES , DATE February 16,2006 MEETING: CONSTRUCTION MEETING NO.49 PROJECT: Village at Hospital Hill-Phase I LOCATION: Aquadro&Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Torn Kegelman.TCB Marc Sternick,Dietz&'Company Architects Andrea Pichette,TCB Jeff Manley,Dietz&Company Architects Meu s i-___n_a TCB Paul Stramese,TCB Rick Aquadro,Aquadro is'Cerruti,General Contractors Dominic ingegneri,TCB Peter Lucas,Aquadro 1?Cerruti Engineers Chris Sanford w&-C -Bob Neetenri4LeSehmitt tt T....,.Schmit. MI Schmitt Brian Blais(TCB) Jim Moran,MJ Moran,Inc WEATHER Sunny 40°. Corrections to previous meeting notes: None. Progress as reported by Contractor: See attached Progress sheer submitted by Contractor: Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. COPS that need to be generated by ABC: Energy Star Allowance, Seeding&Plantings,PR 20 Concrete Sidewalks, PR 24RI Deleting Paint in Mech Rms, PR 25 Electric Baseboard Heat in Baths, Precast Sill Repair,PR 23,Painting Elevator Vent COPs that need to be revised by AEC:.COP 14, COPs that need to be reviewed by Dietz:. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-1/12/06 See Previous Meeting Notes. 2/9/06- Present Tom reviewed Er responded to Rick. Rick will provide Tom the additional info he needs. Item continued_ 11.1 SCHEDULE 5/12/05-212/06 See Previous Meeting Notes. 2/9/06 - The elevator inspector came today and the elevator passed. Peter noted that Schmitt's workforce is down to 2 people. Peter feels that he is 1 week behind in the Nurses Home and doesn't think he will be able to get the treads 5' risers on the stairs for the open house. Peter is trying to get the lobbies all painted for the open house. Tom would like 6 units for people to walk thru for the open house and all of The other units can be locked. AWC will provide walk off mats for the open house to help keep the bldgs clean. Andrea noted that Nurses'Home unit 104 will be occupied by March I"along with one other unit that she needs to verify and that the South Home Units with the bathrooms above the stairs will be occupied soon (she needs to check the date with Melissa). AEC will install the electric heat while the units are occupied. A&'C will set up the street sweeper for the parking lot and TCB will pay for the service. Peter noted that the South Home is ready for the final punch. Peter would like Dieu&'Co to do the punch for Nurses also but there is a lot of painting that still needs to happen,which could be a general note.Paul noted that his last day on site is next Wednesday and today is his last meeting. Item continued. 2116/06- Tom needs a CO for the last 3 units in Nurses available for the in of March. The 3 Barrier Free Units are available since the elevator past Inspection last week ABC feels that this deadline is going to be tough for the painter. Rick will talk with the painter about increasing his crew to finish the job in time. Peter wants to avoid having to work on occupied units. Tom noted that they are not turning over storage space to the tenants right when they move in so the painter will have more time to work In the storage areas. See item 46.3 for punch list info. Item continued. 14.1 DE-LEADING 6/2/05-2/2106 See previous meeting notes. Page I of 5 Aquadro&Cerruti,Inc 1/23/2006 Page 4 I M.F.Higgins(Floors) 1)ISouth Home: Stair Treads 50% Punchlist 0% I :.3me: Stair Treads I 0% I • , _. . I A rw,Artryw.nt:v(_T 1 vinyl P•,— I Corrodor:VCT/Vinyl I Punchlist I 0% 1 Baystate Elevator 1)Nurses_Home: Install Elevator 85% Punchlist 0% tics ilings: I Basement I i 2nd I I Yip e I I 3rd 1 85% . . A' n • Aquadro&Cerruti,Inc 1/23/2006 Page 3 Accufab _ Technicians-on site. 1' '=rior StairRaH Oath} I 95'Yo - --,.c...r 0% _ .._,__-__ =;i.innratnrs on site. 1) Rain Leader Both Buildings 95% J nt o;.4........11,0/MOP. 9 ..i i Nil.1,VU,I. AN 1:.D rit in[t t nt Strinino. _- - I U!o - -:Arnbsisills,etc. I 5u 7,3 1 - c)Innirs 5 iome: I Minn.Caulk:Doorjambs/sills,etc-1 2% ] Windnw Caulki�l _ _• 1 Stairs/Corr. 1 10U:.;; • Exterior Kafls Ic`fo Kiosk. 5% `i1 Exterior i -1:3%.,- 1 runcf Inai J ° 2)!Nurses-Home: llniLPaintirng 75% Stairs/Corr. 20% High Roof Eaves 90% t Exterior Rails 1 0% Addition Exterior Paint _ _ 1. Punchlist j Lryc, 1 VI,L..,■JU vu•-E., x ran. a • Aquadro 8.Cerruti,Inc 1/23/2006 Page 2 M.I_,Schmitt — -----' Electricians on Site. 1)[South Home:Electric I Punchlist j 0% I 2)[Nurses Home:- Rough Electric Rectampnt 95% 1 1st 95% 2nd 9- Devicas-Anraights: Basement 5% 1st 10% 2nd 3rd , 85% I 90% I — Moran 7_ 2 Plumbers,2 Heat on site. 1) South Home: Walt Radiation 95% Insulation(Pipe) 95% Control 100% Punchlist 0% 2)INurses Home: Plumbing,rough r 100% 1 Heating&Ventilation,ro ' --lem,rough 1 10D% I __- Pipe) 1 runchlist I U7o 1 ) 11-1"---t Dry Wall fiL-1..,..77._.._=,,,------tf'7.14:17--,..:7_14 Tapers. )t,..5-atrock I 95% 1 i _ 7:aming I 100% 1 100% 1Punchlist 0% I I Rivet Roofing 1)!South Home: Metal Roof 95% Kiosk Metal-Roof 2% Punchlist _ 0% ---Drina I 95% i - :lai , moor I 15% , i Aquadro&Cerruti,Inc 1/23/2006 Page 1 4iii I 1 vvees mndenly,. 1 e;:; te:: 1 List Of Contractors a--'c^~ 1 7 f `-i 7!-../,`...A.' Aquadro&Cerruti: Average Man Power Super 1 Carpenters 11 I Laborers 4 Masons I 1 Work r_... 'ndow Panning i x!34" : .,..r-..r.....,..r : ,- i 1 VIIGa PN.I.GJJui acs I i i Irai-rtoasa.c.. 1 —.- 1 Qunctilirl 1 2% n.lsl.,,e....u,-.n. I Window Installation I 95% =-:_ g 95% 95 11 aw Pannin 1rP.I t-le r 'e ,- Int/Ext Doors I 80% —._=et Vanities 75% Shelving Lino `-D U Uoors OU ro ,. OC Of -- - Cxw'IIuf 111(11 J.-,Ill # �.... I C.4-4:4• I ot107 i =a_i111N.li I. (,)na.n ,—... I 7.,nrFilict # 0% i Kiosk 1 90% J 1 Punchlist 1 0% l • DIETZ&COMPANY ARCHITECTS,INC. 42.8 STOVES '--'29/05- It was noted that the-stoves-installed-were slide-in models and did not have a built-in backsplash. The backsplash..- are available as an optional piece. The stoves do not go all the way back to the wall. Item continued. 1/5106 - Present The backsplas es narr>i.("na71ge. i net nevi '- 42.11 HEAT IN THIRD FLOOR BATHS c u..R o ,aahirh have exterior walls and windows, but no 12/29/05 - There are 2 bathrooms on the ttI7,4, - s__s....,..+-e.. Msact will eked, rr.. - V 1:-.-aat in these locations,Dino agreed. Dino will get the info together to generate a PR J___.{p. ._rltnf'/ 'C n-itm!e Item continued. _ed the PR and A&C is working on the t.vr. item Luiu+.sueu. 43.1 COVERED LOUVER IN NURSES HOME MECH RM -. address the inspectors concern Nurses Home Mech Km. item continued. IS AOC spoke with lolly. rteiin O aeu. 44.1 PHONES -- -_ --_are-not run-to the buildings yet.-Tba phone,company nee_g- - _ ew/addr°s.. Item continued. d. l/19/06 19/06- The grounding strip has been resolved. !r R - - 44.2 UNIT TO BE OCCUPIED IN SOUTH HOME ' Melissa will-provide a-lisrof-the-units in South Home and when people-will be-moving in to help A&'C with finishing _ ch list. Item continued. - 4 nncws-iOliSF !112106- Open house will be`=''c r 1-1." 'it' tram rnnrim,e`? I 119/nA_ AMC'will have thF=_::._ -=- SUMMARY OF ACTIONS RFQUIREOT Aquadro&Cerruti,General Contractors: The Community Builders: • Provide COP for temp heat.pwr • PostarDrop Box for Village Hill Road • See COP list at top of notes- • `eccT1oR a t"�`r-- • CO extension Luau o Lompany i4rcnrw(as. • Mount FACP plans • BOG Sidewalk ---• Stove backsplash Next meeting will be held at January 26,2006. Job meetings will � Respectfully submitted: DIETZ&COMPANY ARCHITECTS,INC. Marc Sternick January 20,2006 copies; emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro fie Cerruti,General Contractors Tom Kegelman,TCB Paul Str•rnese,TCB Jeff Squire,Berkshire Design Group Alan Delaney,Mass^.a' Dino D'Angelo,Lindgren b'Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss,Lindgren Et Sharpies *Tony Padllo,Northampton Buildir:r_ Bill Barry(Structural-Engineer) Peter Lucas-Aquariro D_rninic Ingegneri,TCB Jim Moran,MJ Moran Steve Kogers,nogers r iuegernnere.•w. File Kelly Johnson,Affordable Housing Trust Fund *sent by mail ..1201 44-village at hosplal Mn08-calmtgnorestoonsv_mg43_010506.doc Page 4 of 4 • DIETZ&COMPANY ARCHITECTS,INC. 12/08/05-Tom would like Dietz&Co.to generate a PR adding back in the raised walk and add the concrete walk along lot 20. BDG will generate a sketch to price the concrete walk in 2 sections as Tom requested. Tom is meeting with Carolyn today at the site and will review with her what the city wants for curbing at Olander Drive. Item continued. 12/15/05-Present-The PR was generated-and released AFC will-provide a-COP for the concrete walks and not for the TRG walks. hem continued. 40.4 BEEHIVE CATCH BASIN ON EAST SIDE OF NURSES HOME 1 2/8/05-David noted that he can lower the beehive 5'into the catch basin. This will create a I'-0"concrete circle around the grate and will cost$600 to$800 to drop. Tom gave David approval to do this. A&'C will provide a COP. Item continued. 12/15/05 -Present- David took out the beehive catch basin to be worked on and provided a temporary grate. Item continued. 1/12/06- David did not feel that he had approval to modify the beehive so he has not sent it out yet. A&C notified him that he did have approval. Item continued. 1/19/06-David has sent the beehive outto be modified. Item continued. 40.5 BLOWER DOOR TEST 12/8/05-1/12/06 See Previous Mtg Notes. 1/19/06- A&C passed the blower door test They will-pass the test report off-'to-Dieff&Co when they receive it. Item continued. 41.2 ADDITIONAL MANAGEMENT OFFICE SIGNS 12/15/05-12/29105 See Previous Mtg Notes. I/5/06- Dietz E!Co. will-generate a Pt for-the Office sign-to be pin«d in .he Con-& TCB-will provide and design the exterior sign outside of this contract kern continued. I/12/06- Dietz&Co issued the PR and A&C provided the COP at the mtg,Dietz E Co will review. Item continued. 1/19/06- The COP was accepted and it will be in the next CO. Item closed. 42.1 DELETE PAINTING IN MECH ROOMS '2?2q105- TCB requested that we get a price for deleting all but-prime coatorrthe--walls-in Mechanical rooms, Electrical rooms and Elevator Machine Room,as well as on nines. Dieu will issue a PR. Item continued. 1/5/06-PresentDiet7&Co.Issued the PR al- - 1119/06- A&C will provide a COP that includes a $1,000 credit from COP 34 for removing the paint on floors from rooms 18,25&26. A&C will also provide a COP for `- =--=--------- -------- - item continuer,. 42.2 JERSEY BARRIERS • a Rick to-provide a price for jersey barriers blocking Olander South Home. Item continued. "!2//06- David is working on the price. Item contin-,-. 42.3 SIDEWALKS FLOODING 12129/05 Due to site topography to the North-and West of the South--Horne the-rain water runs across much of the sidewalk. Several options were discussed to alleviate the problem for the next year or so until the road is built. Marc will discuss with Berkshire Design Group. Item continued. 1/5/06- Torn spoke with Mark Darnold and he is working on a solution for this item. Item continued. 1/12/06- BDG needed some grades verified. Paul was out at the site today verifying the grades in question. Item cons •,.",... --- ---- -c--.-_to review and provide-saggestiens-for a temporary fix. It was shouldn't be a problem. Item continued. 42.4 BUILDING PLAN FOR FACP 12/29/05- Dietz has provided a plan to be inserted in a frame for the FACP. A&C will mount it. Item continued. „C!O. -rk....r�R�need to-be.framed and mounted. They will be up before she.end_oLtlie month. Item continued. plan will be mounted before the building is occupied. Item continued. 42.7 MAIL DROP BOX 12/29/05- Tom and Melissa requested•a di op box for-mail be added ta-the-Nurse`sHemeiailbox area. Item continued. 1/5/06- TCB is working with the post office to see if they will provide a drop box at Village Hill Road. Item continued- I/12/06.- Present The post office Page 3 of 4 DIETZ&COMPANY ARCHITECTS,INC. 20.1 LANDSCAPING WORK 7/14105—I(/10/05 See previous mtg minutes. I I/17/05—Present-A&C is working on COP for the-seeding-and,plantings. Item continued. 33.3 RISE ENGINEERING SITE VISIT 10/13/05—12/29/05 See previous mtg minutes. 1/12/06-The controls are note wired-for power. A&C is focusing on-the rest of the-building right now and do not want to pull any forces of their current task. Torn gave his approval. Item continued. 1/19/06- Paul has it scheduled for today. Item continued. 34.1 DRAINAGE TRENCH NORTHERN SIDE OF PARKING LOT ABOVE NURSES'HOME 10/20/05— 11/3/05. See previous mtg minutes.Item continued. 11/10/05—Present AE&C is working on the COP. kern continued. 1/12106-Present David will have his numbers into A&C for next week. Item continued. 36.1 CCD#2 11/03/05— 12/15/05 see previous mtg minutes. 1/5/06--A&'Cs portion was parditrCO#9,they are still-trying to get David's portion. Item continued. 1/12/06- Present David will have his numbers into A&&C for next week. Item continued. 36.3 SOFFITS/CHASES I I/03/05—Present.-A&C wilt review whatsoffitrand-chases that have and have not been installed in the South Home. Item continued. 36.5 CONCRETE SILLS 11/03/05—AS'C noted that several precast sills @ the Nurses Home need to be replaced/patched, 10 or 12 of them by Paul's count. AEC would like to use a patch kit on them. Marc would like a price for this work so we can get the owner's approval. Item continued. I(/10/05—A&C is working on the COP. Item continued. 12/1/05—Present AEC is working on the COP and noted that the work will happen in the spring. Item continued. 38.2 'PROPOSED CROSS CONNECTION INSTALLATION'MEMO FROM GEORGE ANDRIKIDIS(DPW) 11/17/05—Tom would like a memo or email from A&C/Moran stating that all of the items listed in the Memo have been addressed. Item continued. 12/1/05—Rick will forward Moran's email to Tom. Item continued. 12/08/05-Present—Torn is waking for this info from Rick. Item continued. 1/12/06- Tom is still waiting for this and noted that Rick also needs to address a new letter in the one he is working on now. Tom will forward the new letter to Rick Item continued. 1/19/06- After a quick review of the letter at the mtg Tom and Rick will verify if there is anything on it that A&C needs to address or if the items are for TCB. Item continued. 38.5 CARBON MONOXIDE DETECTORS 11/17/05—12/15/05 See Previous Mtg Notes. 12/29/05 • Apparently,the Fire Dept does not want to be notified of-a-CO-detectoralarm:- It was asked that Marc check with the Engineer to see if they can be wired to a local"trouble"alarm in the FACP_ Item continued. 1/5/06- Dino will get info on: 1)lnstalling a local alarm in the Meth Rms with a digital display of the CO levels. 2)Hand held CO monitors 3)Local alarms for adjacent Units. Once Tom hears from his lawyer about this law he will pass the info on. Item continued. 1/12/06- Schmitt mentioned to A&C that the panel they have to connect to is not in the electrical rooms at both buildings. They will have to make a direct run to the entrances to hit the panels. Dietz&Co-will have Dino contact Bob Newton to discuss. Item continued. I/19/06- Tom would like to hold off on this item since the code has not been written yet. Item Continued. 39.2 SITE PLAN MODIFICATIONS FOR PLANNING BOARD REVIEW 12/1/05—Torn needs to have one plan that clearly shows alt of the modifications to tile-site-so he can review it with the planning board. The areas Tom specifically would like to address are: The 2nd layer of gravel where the sidewalks have been deletedand-what curbing has been deleted. After meeting note: Tom,Mark Darnold,Jeff Squires,Marc Sternick, Jeff Manley f/paul met out at the site to review the site. There will be bit-conc curbing at the entrance of the driveway and BDG will issue a p/an showing all of the modifications to the original contract David Diet=was contacted by Mark Darnold and he will be installing the curbing. Item continued. Page 2 of 4 • gy.s.SO DIETZ&COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01103 (413) 733-6798 Fax(413) 732-4385 0.; MEETING NOTES DATE: January 19,2006 MEETING: CONSTRUCTION MEETING NO.45 PROJECT: Village at Hospital Hill—Phase I LOCATION: Aquadro&Cerruti Offices Protect No: 20144 Northampton,MA PRESENT: Torn Kegelman,TCB Marc Sternick,Dietz&Company Architects Andrea Pichette,TCB Jeff Manley,Dietz Es'Company Architects Paul Stramese,TCB Rick Aquadro,Aquadro&Cerruti,General Contractors Peter Lucas,Aquadrtr£fiCerruti hhcol..Weis- 1 odgFe.&SL- 1_-Engineer Chef is Senfor Chaeles-Rageitt Jim Moran,MJ Moran,Inc WEATHER: Sunny 45°_ Corrections to previous meeting notes: None. Progress as reported by Contractor: See attached Progress sheer submitted by Contractor Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. COPS that need to be generated byAIJC:- Energy-Star-/Wowartcer- Trench Drain,Seeding f!Plantings, PR 20 Concrete Sidewalks,PR 24RI Deleting Paint in Mech Rms.PR 25 Electric Baseboard Heat in Baths, Precast Sill Repair,PR 23.jersey Barriers. COPs that need to be revised by A&'C:.COP 14, COPs that need to be reviewed by Dietz.COP 78,COP 79,COP 81 4.1 SECTION 3 AND MWBE FORMS 1/20/05-12/29/05 See Previous Meeting Notes. 1/12/06- Present Rick provided the paperwork-today:Tom-wilhlee;en comment Item continued. 11.1 SCHEDULE 5/12/05-12/29/05 See Previous Meeting Notes. 1/5/06- A&'C has a 30 day temp CO for the South Home. A&C will complete all of the it,,,,,s the inspector wants completed (before 2/3/06)so they can extend the temp CO until the spring at which point the only outstanding items will be site- related_items that cannot be completed ur 8 Spring. A&/C provided LIIS all the dots they need for their closeout Item continued 1/12106- Rick will contact the building departent about extending the temp CO. Item continued. 1/19/06- A&C wilt start working on the punch list items tomorrow and-they at a w,reedy working on installing the mirrors. Jim Moran has the inspector setup for the 276 provided that the flooring,sheet rock etc are completed so he can install fixtures Jim noted that the_backfow preventors have been signed off on for both buildings. Jim will provide caps fro the dryer vents. The front doors for the Nurses Home Lobby should arrive on Tuesday. Tony will be visiting the site at 9:30 am this coming Monday for a preliminary walk through of the Nurses Home. A&C will check with Tony about a partial CO and rthe"Erevator wilt be rt herrrcvrtthreed 14.1 DE-LEAD1NG 6/2/05—12/29/05 See previous meeting notes. 115/06- AeC is waiting for the common-stairs to be completed before the-testing-owes. Paul will contact TEA to see what is recommended for cleaning the stair area. Item continued. I/12/06- T&B will come out to do testing once the common stairs in the South Home are painted. Item continued. I/19/06 - The revised COP for the Nurses Home entrance was accepted and will be in the next CO. Paul will set up the testing for the South Home with TE&B for Tuesday. Item continued. Page I of 4 Aquadro&Cerruti,Inc 1/13/2006 Page 4 M.F.Higgins(Floors) -7.-_W;;:-.74F.iiM; 4 1))South Home: :Stair Treads 0% Carpet J 100% 1 VCT/Vinyl 1 100% L Vinyl Base 1 100% LPtinchtist 1 0% 1 2)1Nurses Home: - [Stair Treads[ 0% 1 Carpet 1 0% I 1 VCT/Vinyl 1 25% 1 1 Vinyl Base 1 5% 1 Punchlist 1 0% 1 r Baystate Elevator WRI-'2,777 - ,-::i 1)!Nurses Home: I Instal!Elevator - 85% I Punchlist 0% 1 Johnson Acoustics 1) Nurses Home: 1 Corrodor Ceilings: Basemerit 0% 1st 0% I I. 2nd - 0% i 3rd L 75% . . Aquadro&Cerruti,Inc 111312006 Page 3 Accufab :L., ----=1-,,.-- -::- .4i-0 Technicians on site. 1)FEXterior Stair Rails(Both) I 2)1-Punchlist I 0% I f Dietz Construction F., :_lt-t..IT-f--C:;-:- --- Operators on site. , --- -- 1)1Rain Leader Both Buildings i 95% I I 2)'Sidewalks/Prep I 95% 3) Site Loam i 80% I 1, 4) Parking Lot Striping 0% 5)1Punchlist I 0% I I Superior Waterproofing :4:::r&-- -,:,:-.:=7„,==-oF7---- 7 1) South Home: LM Caulk: Doorjambs/sills,etc. 50% 1 Window Caulking I Exterior I 95% 1 1 Window Caulking I Interior 1 95% I Punchlist I 0% i 2)'Nurses Home:. Misc.Caulk:Gooriamlosisills.etc. -----T°70-1 I Window Caulking ---1 Exterior T 95% I Window Caulking Interior 1 35% I F, Punchlist 1 1 u 70 1 Coffey&Heady Painting 1) South Home: Unit Painting 100% i Stairs/Corr. 25% Exterior Dr Jambs/M+L 10% I I Exterior Rails 12% I Kiosk Unit 102'Exterior 5% 10% 1 Mech Rm/Storage Rm 1 0% PlinchIrst 0% 1 Unit.Pain' • 2) Nurses.Home: 65% Stairs/Corr. 5% I High Roof Eaves I 90% Exterior Dr Jambs/M+L i I 15% I Exterior Rails 0% I Mech km/Storage km 0% 1 Addition Exterior Paint 0% I Porch eitaribr Faint 0% 1 Punchlist 0% .-- . . Aquadro&Cerruti,Inc 1/13/2006 Page 2 — I— M.L.Schmitt 1Electricians on Site. 1)'South Home: Electric I Punch list 1-- —0% I 2)'Nurses Home: Rough Electric: Basement 95% 1st 95% 2nd 95% 3rd 95% I Devices And Lights: LTasement 0% I 1st i 0% I 2rt& 3rd 25% rd 75% I I Punchlist 1 0% I 3) Site Lighting 90% I I Punchlist 0% I Moran Th.,::::=21fir°147:1-:-_- Plumbers.,1 Sprinkler, 1 Heat on site _ 1)Juth Home: Wall Radiation 95% I — insulation(Pipe) 95% I 'Control 100% IPunchlist 0% I 2) Nurses Home: Plumbing, roug,h 95% Heating&Ventilation,rough 95% Sprinkler System,rough 95% Wall Radiation 90% Insulation(Pipe) 1 80% Control 60% Punchlist I 0% I United D Wall 4,.. i,.:Ii. ----,1,-.-9-87-*' :2 Carpenters on site+4 Taper. _ _ . 1) South Home: IPunchlist I 0% 2)'Nurses Home: Rough Frame Ceilings 1 95% Rough Frame Exterior Walt 1 100% Sheetrock 90% Sheetrock taping 80% Interior Framing 95% 1 Soffits I 95% 1 Chases 95% I I /Porch Roof Framing 100% IPunchlist I 0% I .._ Rivet Roofin• 1)'South Home: 1 Metal Roof 95% 1 Kiosk Metal Roof 0% i Punchlist 1 0% 2) Nurses Home: Roofin. 95% I Gutter Down Spout I I Metal Roof I 10% I I Punchlist I 0% Aquadro&Cerruti,Inc 1/13/2006 Page 1 _ l , ti Job: Village cQ Hospitiriii-7 L Week Ending: 1/14 1 2006 1 L Job#2451 l List Of Contractors and Subs -:,J-, Total Man Power: P-�',=3c `( TTn Aquadro&Cerruti: Average Man Power Super , 1 I Carpenters 8 Laborers 4 Masons Total I Work I 1)(South Home: Window Installation I 95% Window Panning 95% -1 Int 1 Ext Doors 95% ` Toilet Accessories 90% I Unit Doors 90% Kitchen Case Work I 100% Masonry + 995% ' Punchlist I 2% 2) Nurses Home: Window Installation I 90% Window Panning I 90% I Install Elevator Floor 85% I or Seal,Basement I 95�%o I Int/Ext HM Frames I 80% Int/Ext Doors 65% { Toilet Accessories 0% 1 1 250/. Toilet Vanities ��•� Unit Doors(Wood) 55% l iftei'ving 0°, I Kitchen Case Work 70% I I Bt-fold Doors` 70% Masonry 85% Additior+r ExteriofFrinr 90% Porch Trim!Soffit 30% I �"Wick. 95% 1 I Punchlist 0% 3) Site Work: Kiosk 85% Dumpster Enclosers 10% Punchlist 0% DIETZ&COMPANY ARCHITECTS,INC. SUMMARY OF ACTIONS REQUIRED: Aquadro€f Cerruti,General Contractors: The Community Builders: • Section 3 forms • Info on CO detector Law • Provide COP for temp heat,pwr • Postal Drop Box for Village Hill Road • COP for Plantings Dietz&i C`ompany Architects: • COP for precast sill repair l Nurses Home • Review Nurses Home Deleading credit with AE'C • COP for trench(if necy) " l&5 Leaver Letter • See COP list at top of notes. • BDG Sidewalk Flooding Solution • CO extension • Mount FACP plans • COP for jersey Barriers Next meeting will be held at:January 19,2006. Job meetings will be held on Thursdays at 9:00 am. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified,.iw writing,within ten days of the date.below,.of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ ft COMPANY ARCHITECTS.INC. Jefferey Manley January 13.2006 copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro is'Cerruti,General Contractors Tom Kegeiman,TCB Paul Stramese,TCB Jeff Squire,Berkshire,•Design Gcoup Alan Delaney,Mass Devi Dino DAngelo.Lindgren f!Sharpies Mark Remold,Berkshire Design Group Nicole Weiss,Lindgren fI Sharpies Tony Patilla.Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro 6'Cerruti (thru Tino) Dominic Ingegneri,TCB Jim Moran,MJ Moran Paul Babin,Lindgren Es'Sharpies Melissa Leppones,TCB Steve Rogers.Rogers Management,Inc. Andrea Pichette,TCB File Kelly Johnson.Affordable Housing Trust Fund *sent by mail e:l20I44.village at heap lel hit109-o4.egnomslcontcr_nag43 010506.doc Page 5 of 5 DIETZ&COMPANY ARCHITECTS,INC. 42.2 JERSEY BARRIERS 12/29/05—Present Due to unrelated traffic on site,Torn asked Rick to provide a price-for jersey barriers blocking Olander Drive after our driveway as well as for the future road above South Home. Item continued. (/12/06- David is.workingon.thaprice_kern continued- 42.3 SIDEWALKS FLOODING 12/29/05 - Due to site topography to the North and West of the South Home,the rain water runs across much of the sidewalk. Several options were discussed to alleviate the problem for the next year or so until the road is built. Marc will discuss with Berkshire Design Group. kern continued. I/5/06- Torn spoke with Mark Darnold and he is working on a solution for this item. Item continued. 1/12/06- BDG needed some grades verified. Paul was out at the site today verifying the grades in question. Item continued. 42.4 BUILDING PLAN FOR FACP 12/29/05- Dietz has provided a plan to be inserted in a frame for the FACP. AE'C will mount it. Item continued. 1/5/06- The plans need to be framed and mounted. They will be up before the end of the month. Item continued. 1/12/06- The plan will be mounted before the building is occupied. item continued. 42.7 MAIL DROP BOX 12/29/05- Tom and Melissa requested a drop box for mail be added to the Nurse's Home mailbox area. Item continued. 1/5/06- TCB is working with the post office to see if they will provide a drop box at Village Hill Road. Item continued. 1/12/06 - The post office will provide the boxes at Village Hill Road. Melissa will address the outgoing mail box. kern continued. 42.8 STOVES 12/29/05- It was noted that the stoves installed were slide-in models and did not have a built-in backsplash. The backsplashes are available as an optional piece. The stoves do not go all the way back to the wall. Item continued. 115/06 - Present The backsplashes are to be provided as spec'd. A&C is getting a sample backsplash to install. Item continued. 42.1 I HEAT IN THIRD FLOOR BATHS 12/229/05 - There are 2 bathrooms on she third floor of the S. Home which have exterior walls and windows. but no baseboard radiation. Marc will check with the engineers. Item continued. 1/5/06- Jim suggested to put electrical heat In these locations,Dino agreed. Dino will get the info together to generate a PR and send it to Dietz Co to Issue. Item continued. 1/12106- Dietz&Co issued the PR and A&C is working on the COP. Item continued. 43.1 COVERED LOUVER IN NURSES HOME MECH RM 115/06 - Present. Dino will issue a letter to address the inspector's concern about the louver that was covered up in the Nurses Home Mech Rm. Item continued. 44.1 PHONES 1/12/06- Paul noted that the permanent phone lines are not run to the buildings yet. The phone company need a grounding strip installed by the electrician. A&C will review/address. kern continue&' 44.2 UNIT TO BE OCCUPIED IN SOUTH HOME 1/12/06- Melissa will provide a list of the units in South Home and when people will be moving in to help A&'C with finishing the punch list. Item continued. 44.3 OPEN HOUSE 1/12/06- Open house will be held February 17e,at the site. item closed. 44.4 FLOOR WAXING 1/12/06- Tom would like 5 coats of wax on the vct as noted in the specs. Item closed. Page 4 of 5 • , DIETZ&COMPANY ARCHITECTS,INC. 392 SITE PLAN MODIFICATIONS FOR PLANNING BOARD REVIEW 1211/05—Tom needs to have one plan that clearly shows all of the modifications to the site so he can review it with the planning board. The areas Tom specifically would like to address are: The r# of gravel where the sidewalks have been deleted and what curbing has been deleted. After meeting note: Tom,Mark Darnold,Jeff Squires,Marc Remick, Jeff Manley cf Paul metoat ar the-sit tie-rewebo EMrs,er There iwll gee hi—coec crcbieg at the entrance of the driveway and BDG will issue a plan showing all of the modifications to the original contract David Dietz was contacted by Mark Darnold and he will be installing the curbing Item continued. 12/08/05—Tom would like Dieu F?Co.to generate a PR adding back in the raised walk and add the concrete walk along lot 20. BDG will generate a sketch to price the concrete walk in 2 sections as Tom requested. Tom is meeting with Carolyn today at the sire arx}wiif reviewawiele her whet the city wawcsfec c urb gia&O adder Drive. Item continued. I2/15/05 -Present—The PR was generated and released. A&C will provide a COP for the concrete walks and not for the TRG walks. Item continued. 40.4 BEEHIVE CATCH BASIN ON EAST SIDE OF NURSES HOME 12/8/05—David noted that he can lower she beehive 5—into the catch basin. Thl wilt cream a 1'-0"concrete circle around the grate and will cost$600 to$800 to drop. Tom gave David approval to do this. A&C will provide a COP. Item continued. 12/15/05 — Present — David took out the beehive catch basin to be worked on and provided a temporary grate. Item continued. 1/12/06- David did not feel that he had approvat to modify the beehive sc he hee not sees-ie ett yet. A&C notified him that he did have approval. Item continued. 40.5 BLOWER DOOR TEST 12/8/05—Af'C will contact Energy Star to set up the test for the beginning of Jan. Item continued. 12/15/05—A&C has the blower door test set up for Jan 5th'&6t. AtfC will'provide documentation on the allowance costs for the blower door test.aswellas.the hailer installation. Item continued. 12/29/05- Present The test is now scheduled for January 9`a. item continued_ 1/12/06 - The blower door test is scheduled for January 17th, the same day that TCB will be having prospective tenants coming to the building. At-cared energy star and confirmed that-they woutd be-abte to be in the building by 2pm. Item continued. 41.1 CONDUIT IN COMMON STAIRS I2/15/05—Marc and Tom noted that the exposed conduit in the South Home stair is not acceptable. The intent was that the electrical work was to be buried where possible. AF&C-wilt have ML Schmitt come to a job meeting to review how they will be installing wiring at the Nurses' Home stair and to discuss a resolution for the South Home stairs. Item continued. 12/29/05 - it was requested that Marc write a letter regarding the unwanted exposed conduit in the stairways. it was requested that Schmitt be present at the next job meeting to discuss this and other electrical issues. Item continued. 1/5/06 - Tom Schmitt Es' Dino will go out to the site after the mtg to review the conduit locations in the South Home Common Stairs. It wee Proved.that ie slime Nurses.Howe coaari►on staicsail beans.will be.recessed(on the walls)and there will be no exposed conduit. After mtg note: Marc, Dom, Peter, Paul 6'Jeff also reviewed the conduit and fixture/box locations in the South Home stairs. Paul fo'Peter will work with ML Schmitt to relocate some items if possible. Item continued. 1/12/06- The conduit was moved andthe painting,is happening now. Item closed. 41.2 ADDITIONAL MANAGEMENT OFFICE SIGNS 12/15/05—TCB would like an exterior sign calling out which building the management office is in. Andrea will come up with what she would like on the sign. We will also need an extra sign in the corridor off-the main lobby,directing you to the management office. Item continued. 12/29/05 - TCB will take on the exterior-sign: Tom asked u erona sigrrsaying"Management Office" with an arrow be placed at the back wall of the Nurse's Home entry Lobby. Item continued. 1/5/06 - Dietz&Co.will generate a.PR..fat the Office slut to be placed in the Cor. 6" TCB will provide and design the exterior sign outside of this contract Item continued. 1/12/06- Dietz&Co issued the PR and A&C provided the COP at the mtg,Dietz Et Co will review. Item continued. 42.1 DELETE PAINTING IN MECH ROOMS 12/29/05 - TCB requested that we get a price for deleting all but prime coat on the walls in Mechanical rooms, Electrical rooms and Elevator Machine Room,as well as on pipes. Dietz will issue a PR. item continued. 1/5/06-Present Dietz f Co.issued the PR after the mtg. A&C will generate the COP. Item continued. Page 3 of 5 LltTL&COMPANY AnCri1Tc-T S,INC. 20.1 LANDSCAPING WORK 7/14/05—t 1131055ee previous mtg minutes. 9/22105—Present-Rick will provide a COP. Item continued. 1 1110/05—A&C waft provide ha±ar*t i teeth bwslh on theses:side of the Nurses Home to help,prevent washouts. Plantings fe'seeding will not happen this year. A price for the plantings has not yet been issued. Item Continued. 1 I/17/05—Present-A&C.is workingcm the COP for the seedingand plantings. Item continued. 33.3 RISE ENGINEERING SITE VISIT 10/13/05— Paul tutted that Rise.Englneeringwill come out to the site in November for a review with payment to follow. Item continued, 10/20105— 12/08/05—No new info. Item continued. 12/29/05- Present Controls are not yet fully functional. Tom asked P'aut L ho`ttfterr, off omit the controls are working. item continued. 1/12/06- The controls are note wiredfor power. A&'C is fa;using-Orr dre rest-oftkrbeilaing'right now and do not want to pull any forces of their current task. Tom gave his approval. Item continued. 34.1 DRAINAGE TRENCH @ NORTHERN SIDE OF PARKING WT ABOVE NURSES'HOME 10/20/03— 1 1/3/05. See previous mtg minutes.item continued. 11110/05—Present A&C is working on the COP. Item continued. 1112/06- David will have his numbers into A&C for next week. !tern continued. 36.1 CCD#2 11/03/05— 12/15/05 see previous mtg minutes. 115106—A&C's portion was paid In CO#'they are still trying-to get Dawd's portion. Item continued. 1/12106- David will have his numbers into AWC for next week. Item continued. 36.3 SOFFITS/CHASES 1 1103105—Present-A&C will review what soffits and chases that have and have not been installed in the South Home. Item continued. 36.5 CONCRETE SILLS 11/03/05—AEC noted that several precast sills @ the Nurses Home need to be replaced/patched, 10 or 12 of them by Paul's count. A&C would like to use a patch kit on them. Marc would tike a price for this work so we can get the owner's approval. Item continued. 11/10/05—A&C is working on the COP. Item continued. 1211/05—Present ABC is working on the COP and noted that the work will happen in the spring. Item continued. 36.6 COP#54 TRANSFORMER LOCATIONS 11/03/05—12/29/05—. AEIC will notify ML Schmitt that their price for the COP was not accepted. Item continued. I/5/06- Torn Schmitt will lower his price by$750,A&C will revise and reissue the COP. Item continued. 1/12/06- A&C reissued the COP,it was accepted and will be in CO#10. Item continued. 38.2 `PROPOSED CROSS CONNECTION INSTALLATION'MEMO FROM GEORGE ANDRIKIDIS(DPW) i 1/17/05—Torn would like a memo or email from A&C/Moran stating that all of the Items listed in the Memo have been addressed. Item continued. 12/1/05—Rick will forward Moran's email to Tom. kern continued. 1 2/08/05-Present—Tom is waiting for this info from Rick. Item continued. 1/12/06- Tom is still waiting for this and noted that Rick also needs to address a new letter in the one he is working on now. Torn will forward the new letter to Rick Item continued. 38.5 CARBON MONOXIDE DETECTORS I I/17/05—12/15/05 See Previous Mtg Notes. 12/29/05- Apparently,the Fire Dept does not want to be notified of a CO detectui atmet le was asked that Marc check with the Engineer to see if they can be wired to a local"trouble"alarm in the FACP. Item continued. 1/5/06- Dino will get info on: !)Installing a local alarm in the Mech Rms with a digital display of the CO levels. 2)Hand held CO monitors 3)Local alarms for adjacent Units. Once Torn hears from his lawyer about this law he will pass the info on. Item continued. 1/12106- Schmitt mentioned to ABC that the panel they have to connect to is not in the electrical rooms at both buildings. They will have to make a direct run to the entrances to hit the panels. Diietz & Co will have Dino contact Bob Newton to discuss. Item continued. Page 2 of 5 3Ste•-5-0 DIETZ tt/COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01103 (413) 733.6798 Fax(413) 732-4385 MEETING NOTES DATE January 12,2006 MEETING: CONSTRUCTION MEETING NO.44 PROJECT: Village at Hospital Hill-Phase 1 LOCATION Aquadro Es'Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegeiman,TCB Jeff Manley,Dietz&Company Architects Melissa Leppones.TCB Paul Stramese,TCB Rick Aquaakex Aquadro-e-Cerruti,General Contractors Dominic Ingegneri,TCB Peter Lucas,Aquadro&Cerruti 4ihris San€o€d David-Dieter Torn-Schmitt,M! Schmitt i eeles R goz. Ml S.hnsitt WEATHER: Sunny 35W. Corrections to previous meeting notes: None. Progress as reported by Contractor. See attached Progress sheer submitted by Conductor. Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): issued:See log handed out at mtg. Outstanding:. COPs that need to be generated by A&C: See memo dated 1/1 1106 COPS that ttxd•+w be revised-by Alia See memo dated I/11/06 COPs that need to be reviewed by Dietz. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-12/29/05 See Previous Meeting Notes. I/12/06- Rick provided the paperwork today,Tom will review&comment Item continued. 11.1 SCHEDULE 5112105-12/15/05 See Previous Meeting Notes. 12/29/05 - It appears that all necessary life safety systems are in place to obtain the CO by the end of this month for the South Home. For the Nurse's Home to be completed by February I't,the sheet rock and electrical subs must get up to speed and must put additional people on the job. kern continued. 115/06- A.VC has a 30 day temp CO for the South Home. A&C wii1 complete alt oftlie items the inspector wants completed (before 2/3/06)so they can extend the temp CO until the spring at which point the only outstanding items will be site- related items that cannot.be.completed.until Spring_ Aft(C.provided L S.all.the_dots.they need for their closeout Item continued 1/17./06- Rick will contact the building department about extending the temp CO. Item continued. 14.1 DE-LEADING 6/2/05-11(10/05 See previous meeting notes. I I/17/05-At is working on the COP. At the arched window of the t Urses entry we wilt hold off on installing the piexi glass to see how it holds up without it Andrea would like the piexi glass on the inside of the arched window if we do end up installing it Item continued. 12/1/05-Present-A&C Issued the COP. The COP was reviewed and the insulated glass credit was questioned. Dieu will review the credit with Dick Itesrs continued 12/29/05- The testing person from T&i3 will be back next week to perform final lead testing. kern continued. 1/5/06- Ab'C is waiting for the common stairs to be completed before the testing occurs. Paul will contact T&B to see what is recommended for cleaning the stair area. kern continued. 1/12/06- T&'B will come out to do testing once the common stars in the South Noma are painted. Item continued. Page 1 of 5 DEC-20-2005 12:06 AQUADRO & CERRUTI 413 584 0011 P,05/05 Aquadro&Cerruti,lr7G 12/20/05 Page 4 1)iSoutft Home, reads: 0% • let ' 35% . ,'.'Vinyl 80% 2) Nurses Home. 7 :,•ead , 0% )et 0% . 0% • TOTAL P.05 • DEG-20-2005 12:06 AGIIJRDR0 8, CERRUTI 413 594 0011 P.04/05 Aquadro&Cerruti,Inc 12/20/05 Page 3 •Riv¢#'R615fiR'2:.a ":'av . 'g;t 1,. 3 Sheet Metal/2 carpenti • . 1) South Home: R, 95% Gutter I :,out- 95% MMo. • 1 05% 2) Nurses Home: R; 85% Gutter I,'. :.3aout BQ% Met;.. . r,i 5% Acton echniclens on site. a 1)`Access Ladders 1 90% "t 2)'Exterior Stair Rails(Both) 85% I 3) Interior Stair Rails(South) I 85% :Dietz Corteteriblibli Operators on site. 1) Install Footln• Drains,Oackitlt and Com•--ct both► •..rg 90% 2) Rain Leader Both Buildings 90% 3) Drain-•a Structures 95% 4) Parkin! Lois 85% 5) Curbs/Prep 95% 9) Sidewalks/Prep 95% • 7) Nurses Home 1120 Line 100% 8) Nurses Home Gas Line - I _ 900% _ 1 Superior WaKiwpitistilli ath iii 4; .rrt't".r.: ;1.f 1) ISouth Home: I Wfatut ' tg j 100% 1. I Misc.Caulk: Doorjamb_ `3tc. I . so% � 2)$Nurses Home: ( Wate. _-a-_ ' 100% I. j Misc.Caulk: Doorjamb. etc. 2% . 3)'Window Caulking(Both!lading) ' F: 85% Window Caulking(Roth Building) I is r 25% Ctffe 8,Head', 7.10:'•.rol... r,..giERSE 1) South Home: Unit Pains. B5% { Common n. 55% Stairs/0, . 2% Exterior Dr JE.u • :I!-I-L 10% 1. Exterior I 1.2% 1 2) Nurses Home: Unit Palm: 2% • Common:. 0% Stairs i t _ 0% Hi•h Root• 90% Exterior Dr Jan ..n ti L ' 15% Exterior i 0% yJ WVU DEc-20--21365 12:0b AQURDR0 a CERRUTI 413 584 0011 P.93'05 Aquadro&Cerruti,Inc 12/20/05 Page 2 a- aiai 3 ••:foj MHE .10. Electricians on fife --- 1)(South Home:Rough Electric [ v. , ;- 92% Devices, . i rghts J. 90% • 2)[Nurses Home:Rough Electric [Iasi. ,f;;;: 85% I _ 85% • • {{00% Devices • : ,;ghts I 0% 3) 'Electrician Switch Gear(Both) 1 95,5% J . ' Vlorrin: • .'';' ', #!<Wn, `Ii`14' ',!'744Plumbers,2 Sprinklers . . ,on site. - 1)(South Home: 'Plumbing,rough - 90% Heating& entilation, rout. , 9.0% Sprinkler System.roue_ . 95% . • Wall Radiation 85% Insulation(Pipe) • 90% • ,Insulation r 50% 1 • 2) N urses Home: Plumb' ±,- . •h 't v' 85% ' Heatin• &Ventilation, mu 85% Strickler 7 am,rough 80% • Wall Radiation 55% • Insulation(P1•e _ 1 50% Lcontrol 1 25%, • 1 .'. •.Hnited#t� r..C .,ry�r!"•-,r .:f L,Te.,`,t,j 5 Carpenters on site+4 1' -i • • 1))South Herne: Rough Frame Ceilings 95% Rough Frame Exterior W 95% Sheetrock 95% • Sheetrock Twin• 9D%interior Fremi • 96% Soffits ,1 100% { Chases I 100% 1 2) Nurses Home: Rough Flame Ceilings . ' 85% • Rough Frame Exterior W.I.. 92% hheetrock 95% • Sheetreck taping 50% Interior Framins 85% Soffits' 85% • Chases 85% Addition Exterior Framing, • 100% Addition Roof Framing 100% Exterior Sheathing I ' 100% i Porch Roof framing 0% DEC'-20-2005 122;06 APURDRO & CERRUTI 413 5B4 0011 P.02'e5 Aquauro&Cerruti,Inc 12/20105 Page 1. , --Millilln. — . ' .'. :1. , 11x1 1111!' ' 1 . , ...0.012i..-: 45i'. ' J . . LietiCK a' ors and-Subs i I Tatdi;Man'Power:' I ::s., Aquad ;1 Avarua[IAatsPower • CA , m. 12 la.o>ye._ ' 5 Ma> O0 .'.;r.H' 0 Total' i , ,,,' :!1`43,77 1)jSouth Home: Window Installal,' , 'I ?56� Window Panniiii 95% Interior Wood Fran I 95% i ' • Int/Ext Doors _ 85% 1 Toilet Accesson, . 9% } Toilet Vanities 9.0% Unit Doors 5% Shah/in. 90% Kitchen Case W 90% Small Canopy R:; - 92% Interior Wln ow: 100% Si-fold boors - ! . 95% I, T _ Masonry - .I a5% 2)'Nurses Home: Window lnstallat _ 90'n Window Fancily:. 90% I- Exterior Stafl ; _ 95% I Install Elevate;: 5% Floor Seal,Kasen • % Int/Ext HM Fran: 4, % • Int/Ext Doors 15% Toilet Accessory air• 9,0%Toilet Accessor 0% . Toilet Vanities 0% Unit Doors(Woo':.. 35% Shelf 4lockinc . 90% Shelving . 0% L Kitchen Case Works: DIETZ&COMPANY ARCHITECTS,INC. 40.4 BEEHIVE CATCH BASIN ON EAST SIDE OF NURSES HOME 1218/05-David noted that he can lower the beehive 5"into the catch basin. This will create a I'-0"concrete circle around the grate and will cost$600 to$800 to drop. Torn gave David approval to do this. A&C will provide a COP. Item continued. 12/15/05-David took out the beehive catch basin to be worked on and provided a temporary grate. Item continued. 40.5 BLOWER DOOR TEST 1218/05-A&C will contact Energy Star to set up the test for the beginning of Jan. Item continued. 12/15/05-A&C has the blower door test set up for Jan 56&6d'. A&C will provide documentation on the allowance costs for the blower door test as well as the boiler iestallation. Item continued. 40.1 FIRE ALARM CONTROL IN NURSES HOME 12/8/05-When Dom walked thru the Nurses Home this morning he noticed a fire alarm control in the Janitor's Closet on the 2n°floor. A&C will review what it is and why it is there. Item continued. 12/15/05-This is a booster panel and is required with a system this size. kern closed. 41.1 CONDUIT IN COMMON STAIRS 12/15/05-Marc and Torn noted that the exposed conduit in the South Home stair is not acceptable. The intent was that the electrical work was to be buried where possible. A&C will have ML Schmitt come to a job meeting to review how they will be installing wiring at the Nurses'Home stair and to discuss a resolution for the South Home stairs. kern continued. 41.3 ADDITIONAL MANAGEMENT OFFICE SIGNS 12/15/05-TCB would like an exterior sign calling out which building the management office is in. Andrea will come up with what she would like on the sign. We will also need an extra sign in the corridor off the main lobby,directing you to the management office. Item continued. SUMMARY OF ACTIONS REQUIRED: Aquadro Ed Cerruti,General Contractors: The Community Buiiders: • Ser't1 sn 3 forms a Fire Dept walk-thru at Nurses(Paul) • Provide COP for temp heat,owr Die>'Pi Company Ar_hite: • COP for Plantings • Review Nurses Home Deleading credit with ABC • Provide a price for PR_0I8-adding an ATC clg at • Issue CO#9 all stair landings in the common stairs. • COP for precast sill repair @ Nurses Home • COP for trench(if necy) • See COP list at top of notes. a Next meeting will be held at December 29,2003. job meetings will be held on Thursdays at 9:00 am. To the best or my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or adddditions- otherwise,these minutes shall be considered accepted as written. Respecituiiy submitted: niFT7 t_,r COMPANY, ARCHITECTS,INC. Jeff Manley December 19,2005 c r piess: email-o% Sua"ve Firgau,DFA Consultants Rick Aquadro.Aquadro iY Cerruti,General Contractors Tom Keeeelman,TC8 Pass)St_mess,Taft Jeff Squire,Berkshire Design Group Alan Delaney,Mass Devt Dino D'Angelo,Lindgren b'Sharpies Mark Darnold,Berkshire Design Group Nicole Wefts,Lindgren&Sharpies on y Patlilo,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro Cerruti (vitro Tine) Dominic Ingegneri,TCB Jim Moran,MJ Moran Paul Be-bin,Lindgren&Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management Inc, Andrea Pichetsa TCB File Kelly Johnson,Affordable Housing Trust Fund *sent by mail ,u01+1 wasp z:Fa.j, ikir::a-a.,ry.w.�s,con- msii_i-<i5'v5.coc Page 4 of 4 ledvu., DIETZ&COMPANY ARCHITECTS,INC. 1211/05—Present AEC is working on the COP and noted that the work will happen in the spring. kern continued. 36,6 COP#54 TRANSFORMER LOCATIONS 11/03/05—I 1/10/05—. got will notify Ml.Schmitt that their price for the COP was not accepted. Item continued. 1 1/17/05—Rick said that Schmitt was notified and this item will be addressed next week. Item continued. 12/1/05—Schmitt was not present at this meeting. No new info. Item continued. 37.1 PR_018(SOUTH HOME SOFFIT AT STAIR A 207&STAIR 8 208 LANDINGS) I I/10/05—12/1/05 See previous meeting minutes. Item continued. 12/08/05—Present A&C provided the cement finish COP and is still working on the COP for PR 18. Item continued. 38.2 'PROPOSED CROSS CONNECTION INSTALLATION'MEMO FROM GEORGE ANDRIKIDIS(DPW) I(/17/05—Tom would like a memo or email from A&C/Moran stating that all of the items listed in the Memo have been addressed. Item continued. 12/1/05—Rick will forward Moran's email to Tom. kern continued. 12/08/05—Tom is waiting for this info from Rick. Item continued. 38.3 FIRE DEPARTMENT WALK THRU FOR THE NURSES HOME 11/17/05—When Paul returns he will set up a walk thru for the 2nd 6'3'd floors. Item continued. 12/1/05—Paul will set up the walk thru for the entire building and Tom will bg present. Item continued. 12/08/05—The walk thru is today at 2pm. Item continued. 12/15/05— There were no major issues from the walk thru. The Fire Dept.would like key plans of the buildings at the fire panel. Dietz E!Co will create the plans. kern continued. 38.5 CARBON MONOXIDE DETECTORS 11/17/05—Dom noted that new requirements have just been passed and would like to know if we now need to have carbon monoxide detectors installed for this project Dietz Es'Co will check with Lindgren Ed Sharpies. Item continued. 1211/05 —Tom clarified that he doesn't need to know if we are grandfathered and don't need to provide them. Tom's question is will we need them in the units or just in the mechanical room since fuel is only being burned in the mechanical room and not in the units. Dietz Es'Co.will check with LEI'S. Item continued. 12/08/05—LE/S reviewed the code and CO detectors are only required in the Mechanical Rms of the buildings since the Mechanical Rms are not venting out the side of the building. Tom would like to add the CQ detectors in_ Dietz&Co. will get the info from LEES and issue a PR. kern continued. 12/15/05— Paul spoke with the Plumbing Inspector who also said they are not required in the Units. Dietz Ef Co is waiting for information on the CO detectors from LEI'S. Dietz Es`Co will check to see how the CO detector and smoke detector sends their alarm. Paul noted that the Fire Dept does not want to receive CO detector alarms. After intg note: Dino noted that if the Fire Dept doesn't want to be notified ofa CO alarm.so we can not use the combination unit Dino will contact the fire Dept to make sure they do not want to be contacted Item continued. 39.2 SITE PLAN MODIFICATIONS FOR PLANNING BOARD REVIEW 12/1/05—Torn needs to have one plan that dearly shows all of the modifications to the site so he can review it with the planning board. The areas Tom specifically would like to address are: The 2"d layer of gravel where the sidewalks have bean deleted and what curbing has been deleted. After meeting note: Torn,Mark Darnold,Jell'Squires,Marc Sternick, Jeff Manley&Paul met out at the site to review the site. There will be bit-cone curbing at the entrance of the driveway and BDG will issue a plan showing all of the modifications to the original contract David Dietz was contacted by Mark Darnold and he will be installing the curbing, ken;continued. 12/08/05—Torn would like Dietz Es'Co.to generate a PR adding back in the raised walk and add the concrete walk along lot 20. BDG will generate a sketch to price the concrete walk in 2 sections as Tom requested. Tom is meeting with Carolyn today at the site and will review with her what the city wants-for curbing at Olender Drive. Item continued. 12/1 5/05—The PR was generated and released. AUG will provide a COP for the concrete walks and not for the TRG walks. kern continued. 40.1 SOUTH HOME CABINET HARDWARE 12/8/05—Peter noted that in Unit 202 the drawers will not open with pulls on them,they hit each other. Dietz 6'Co.will review what is spec'd for hardware. item continued. 12/15/05—In locations where wire pulls will not work with the space provided do not install wire pulls.Where a usable finger pull is not provided,route a finger pull for cabinet and drawer access. At the mtg Marc accepted the brass wire pull. Item closed. Page 3 of 4 DIETZ&COMPANY ARCHITECTS,INC. 12/08/05—Since Jan I"is a Sunday A&'C will have the South Home CO for Dec 306. Item continued. 1 2/1 5105—Rick and Peter feel that they will still be able to make the Dec 30'"deadline, it will be tight but possible. Peter noted that the finishes will not be complete which shouldn't be a problem since Tony will be looking for life safety issues for the temporary CO,not finishes. Andrea noted that Jan 154s would be the move in date for South Home. Paul will notify Dietz 6'Co when the South Home is ready for the Punch list_ Item Continued. 143 DE-LEADING 6/2/05—I 1/10/05 See previous meeting notes. 1 1/17/05—A&C is working on the COP. At the arched window of the Nurses entry we will hold off on installing the plexi glass to see how it holds up without it- Andrea would like the plexi glass on the inside of the arched window if we do end up installing it. Item continued. 1211105—Present-A&C issued the COP. The COP was reviewed and the insulated glass credit was questioned. Dietz will review the credit with Dick. kern continued. 20.1 LANDSCAPING WORK 7/14/05 7/14/05—I I/3/05See previous mtg minutes. 9/22/05—Present-Kick will provide a COP. Item continued. 11/10/05—AFDC will provide hay at the catch basin on the east side of the Nurses'Home to help prevent washouts. Plantings 6'seeding will not happen this year. A price for the plantings has nut yet been issued. kern Continued. I 1/17/05—Present-A&C is working on the COP for the seeding and plantings. Item continued. 33.3 RISE ENGINEERING SITE VISIT 10/13/05— Paul noted that Rise Engineering will come out to the site in November for a review with payment to follow. Item continued. 10/20/05—I I/3/0S—No new info. Item continued. 1I/1 0/05—Paul will contact Rise about a site visit kern continued. 11/17/05—Rise is scheduled to come out to the site and Paul is coordinating. Item continued. 12/I/0S—Paul will schedule Rise to come out to review the Nurses Home irt2 weeks. Item continued. 12/08(05—Present-Rise came out to the site yesterday and they will be back to review the controls when they are installed. Item continued. 34.1 DRAINAGE TRENCH(tip NORTHERN SIDE OF PARKING LOT ABOVE NURSES'HOME 10/20/05— i 1(3(05. See previous mtg minutes.item continued. 11/10/05—Present AEC is working on the COP. Item continued. 36.1 CCD#2 11/03/05—A&C noted that concrete prices have gone way up. In their price they will be including the additional costs of overtime,blankets,hot water and additives due to the winter conditions. They will pass any savings saving back to the owner If they don't have to cover the concrete with blankets,etc. Item continued. I I/I 0105—David Dietz was able to purchase precast concrete curb for the entire project. A&C will issue a COP once they have all of the numbers in. Marc will issue a memo to Tony Patillo to review what items will be deferred until the spring. The memo will be followed up by a meeting with Marc,Tom,Rick,Tony&Caroyln. Item continued. 11/17105—Marc will generate the memo to Tony to get the process going and set up a meeting for after Thanksgiving. A&C is working on the COP. Tom noted that Ab'C needs to add in the items listed on his memo to the COP. Item continued. 12/1/05—Marc will set up the meeting with Tony for next week. A&C is working on the COP for David's scope of the work on CCD#2. Item continued. 12(08/05—The meeting with Tony is scheduled for next Wednesday, 10:30 at the job trailer. A&C is working on getting David's COP for CCD#2. Item continued. 12/15/05—Dietz&Co will add A&C's portion to the next CO and will review David's portion when his COP is generated. Tony Patillo will not be around for the inspection and will have another inspector from his office come out to the site to review for the temporary CO. Item continued. 36.3 SOFFITS/CHASES 11/03/05—Present.-A&C will review what soffits and chases that have and have not been installed in the South Home. Item Continued. 36.5 CONCRETE SILLS 11/03/05—ABC noted that several precast sills @ the Nurses Home need to be replaced/patched, 10 or 12 of them by Paul's count A6'C would like to use a patch kit on them. Marc would like a price for this work so we can get the owner's approval. Item continued. 11/10/05—A&C is working on the COP. Item continued. Page 2 of 4 DIETZ it COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (4 13) 733-6798 Fax(413) 732-4385 MEETING NOTES DATE December IS,2005 MEETING: CONSTRUCTION MEETING NO.41 PROJECT: Village at Hospital Hill-Phase I LOCATION: Aquadro fa Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz f!Company Architects Andrea Pichette.TCB Jeff Manley,Dietz El Company Architects Cam„__..Trar ' Paul Stramese,TCB Rick Aquadro,Aquadro to'Cerruti,General Contractors Aon'ijnic_Ingegnee - e- -- -. --- Peter Lucas.Aquadro le Cerruti L*dg _i:,c _ 1 C ems... T'ne-Cetom_ el, AS1r` ..ropes-bra GGh_ Ste.ffer-d A&C Charles a,-M `T� s!�'- t Jim Moran,11)Moran,Inc WEATHER: Sunny 10°. Corrections to previous meeting notes: None. Progress as reported by Contractor. See attached Progress sheet submitted by Contractor 7 n L , ,1 U -• Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental instructions(ASis,PRs,etc): Issued:See log handed out at mtg. Outstanding:. COPs that need to be generated by A&C: Seeding &Planting. Precast Sill Repair, Drainage Trench, PR#I8'South Home Common Stair Soffits),,pre-cast sill repair and CCD#2R I. COPs that need to be revised by A&C:COP#14'Nurses'Home Dim Clarifications', COP#36'Nurses Home Unit 102 Closet',COP 041,COP#54'Transformer Locations'. COPs that need to be reviewed by Dieu COP#61 'Remove Brick fa.Replace at Window,West Elevation at Nurses'Home'. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-10/20/05 See Previous Meeting Notes. 10/27/05-Rick will submit the Minority Hiring Report after the meeting,today. He noted that the Section 3 Report will take an additional two weeks. kern continued. I I/3/0S-No new info. Item continued. 11/10/05-Present-Tom issued a letter to Rick listing out the hems that need to be addressed. Rick is working on finishing this item. Tom noted that there will be no payment on the next requisition if this item is not complete by then_ Item continued. 12/08/05-Present Tom spoke with Dick who said he will get the report to him soon. Item continued. 11.1 SCHEDULE 5/12/05-1 1/10/05 See Previous Meeting Notes. 11/17/05-A&C noted they are still behind schedule. They have had some problems with getting the heat for the buildings, which is now solved. The heat in South is ready and the Nurses Home will have a temp propane tank installed and running to start providing heat to the bsmnt this weekend. They also are having problems with getting tapers from their drywall contractor. Tom is going to write a letter to Rick noting the Importance of completing the project on schedule. Rick noted that he kept on David Dietz about the schedule and David came thru with his work. Tom would ideally like to have the South Home CO for Jan la and the Nurses Home Feb 1". Rick said they will try their best to do this for the owner. Item continued. 12/1/05-Torn noted again that he would ideally like to have the South Home CO for Jan I"and the Nurses Home Feb 1". Rick said they will try their best to do this for the owner. Peter noted that he should be able to install the cabinets for 2 kitchens per day and the flooring should take 2 days per unit. Painting, plastic laminate& cabinet installation has begun In the South Home. A&'C will have the top coat of the pavement in this week. Dick noted that the elevator installation is out six weeks at its worst case,the installer hurt his back. Item continued. Page I of 4 Aquadro&Cerruti,Inc 12/12/2005 Page 4 M.F.Higgins(Floors) • 1)!South Home: Stair Treads 0% Carpet 0% VCT/Vinyl 2% 2) Nurses Home: Stair Treads 0% Carpet I 0%_ VCT/Vinyl 0% Ba state Elevator 1) Nurses Home: Install Elevator 10% Aquadro&Cerruti,Inc 12/12/2005 Page 3 Rivet Roofin. =- 'I),South Home: Roofing 100% Gutter Down Spout 90% Metal Roof 85% 2)INurses Home: Roofing 90% Gutter Down Spout 85% . Metal Roof _ 0% Accufab _ .. <= ' Technicians on site. 1) Access Ladders 90% 2) Exterior Stair Rails(Both) 80% 3),Interior Stair Rails(South) 65% Dietz Construction Operators on site 1) Install Footing Drains,Backfill and Compact both Buildings 100% 2)'-Rain Leader Roth Buildings 95% 3) Parking Lots 100% 4) Sidewalks/Prep 90% 5) Nurses Home H2O Line 100% 6) Site Loam 80% 7))`Parking Lot Striping 0% 1)(South Home: j Misc.Caulk:Doorjambs/sills,etc. 1 25% 1 2) Nurses Home: I Misc. Caulk: Doorjambs/sills,etc. T 0% 3) Window Caulking(Both Building) Fxterior 95% Window Caulking(Both Building) Interior 10% Coffe &Head Painting 771:- 1)[South Home: Unit Painting 55% Stairs/Corr. 10% Exterior Dr Jambs/M+L 10% Exterior Rails 12% 2)1Nurses Home: Unit Painting 2% Stairs/Corr. 0% High Roof Eaves 90% Exterior Dr Jambs/M+L 15% Exterior Rails 0% Aquadro&Cerruti,Inc 12/12/2005 Page 2 M.L.Schmitt Electricians on Site. 1)'South Home: Rough Electric Overall 92% Devices And Lights 40% 2)1Nurses Home:Rough Electric Basement 95% 1st 90% 2nd 95% 3rd 95% Devices And Lights , 0% 3)ISite Lighting 1 20% ! Moran 2,2 Plumbers,2 Sprinklers,2 Duct on site. 1)iSouth Home: Plumbing,rough 95% 1 Heating&Ventilation,rough 90% Sprinkler System,rough 90% Wall Radiation 65% Insulation(Pipe) 95% Control 90% 2),Nurses Home: Plumbing, rough 90% Heating&Ventilation,rou h 90% Sprinkler System,rough _ 90% Wall Radiation 65% Insulation(Pipe) 80% Control 60% l United Dry Wall 7 Carpenters on site+7 Taper. 1)(South Home: 'Rough Frame Ceilings 95% Rough Frame Exterior Wall 95% Sheetrock 95% Sheetrock Taping 95% Interior Framing I 95% Soffits I 95% Chases I 9s% 2)!Nurses Home: Rough Frame Ceilings 90% Rough Frame Exterior Wall 95% Sheetrock 75% Sheetrock taping_ 30% Interior Framing 90% Soffits 60% Chases 70% Porch Roof Framing 0% Aquadro&Cerruti,Inc 12/12/2005 Page 1 _ 4 -- z.1L,_ a?- -a Job: Village @Hospital Hill 1 ` Week Ending: 12 I-10/2005 . Job#2451 [—List Of Contractors and Subs _ k` Total Man Power: 1" : T Aquadro&Cerruti: Average Man Power Super 1 Carpenters 11 Laborers-- 5 Masons 1 Total Work y 1)(South Home: Window Installation 95% Window Panning 95% Interior Wood Frames 75% int/Ext Doors 40% Toilet Accessories 0% Toilet Vanities 0% Unit Doors 80% Shelving 0% Kitchen Case Work 25% Bi-fohi Doors 45% Masonry 95% 2) Nurses Home: Window Installation 90% Window Panning 90010 Exterior Stairs 100% 5% 95% Install Elevator Floor Seal.Basement m i/Ext HM Frames 50% Int/Ext Doors 10% Toilet Accessory Blocking 95% Toilet Accessories 0% Toilet Vanities 0% Unit Doors(Wood) 0% Shelf Blocking 90% Shelving 0% , Kitchen Case Work Blocking 95% Kitchen Case Work 0% Bi-fold Doors 0% Masonry 80% Addition:Exterior Trim 80% Addition:Brick 95% J( 3) Site Work: Kiosk ' 60% Bike Racks 90% Dumpster Enclosers 10% DIETZ&COMPANY ARCHITECTS,INC. SUMMARY OF ACTIONS REQUIRED: Aquadro&Cerruti,General Contractor: The Community Builders: • Section 3 forms • Fire Dept walk-thru at Nurses(Paul) • Provide COP for temp heat,pwr Dietz Ef Company Architects: • COP for Plantings • Marc will send a memo to Tony Patillo about site • Provide a price for PR 018-adding an ATC dg at items. all stair landings in the common stairs. • Review Nurses Home Deleading credit with A&C • COP for precast sill repair @ Nurses Home a Electric Strike RFI • COP for trench(if new) • Review intercom and how it works with LAS • See COP list at top of notes. • Issue CO#9 • Next meeting will be held at:December IS,2005. Job meetings will be held on Thursdays at 9:00 am. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the,date below, of any corrections or additions: otherwise,these minutes shall be considered accepted as written_ Respectfully submitted: DIETZ COMPANY ARCHITECTS,INC. Jeff Manley December 12.2005 copies: emalled: Steve Firgau,DFA Consultants Rick Aquadro,Aquadre if Cerruti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Alan Delaney,Mass Dew' Dino D'Angelo,Lindgren&Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss,Lindgren fY Sharpies *Tony Patillo,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas.Aquadro El Cerruti (thru Tino) Dominic Ingegneri,TCB Jim Moran,Mj Moran Paul Sabin,Lindgren!&f Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management.inc. AndreaPiehetee,TCB File Kelly Johnson,Affordable Housing Trust Fund *sent by mail x.120141-village as hospiel hit508.almagsoses cene_nns38_1117m doe Page 5 of 5 IL/1G/Val VU.VL 1A11 • DIETZ&COMPANY ARCHITECTS,INC. 38.6 DIALER INSTALLATION AT THE NURSES'HOME f I/17/05-Present After Mtg Note: Paul must have the schedule for completion of the Verizon conduit in order to have Verizon schedule the dialer installation at the Nurses Home, Tom asked Rick to provide this information for the next meeting in his email. Item continued. 12/08/05-Paul noted that they are all set to go. item closed. 39.1 ELECTRICAL PANEL FINISH IN UNITS 12/1/05-Rick wilt check with the electrical inspector to see if we can paint over the electrical panel covers in the units. If we can they will be painted to match the walls..Item continued. 12/08/05-The electrical inspector said it was ok to paint the outside of the panels,no paint can get on the inside of the panels. TCB noted that they would like to leave the panels as they are and will paint them later if they decide to. Item dosed. 39.2 SiTE PLAN MODIFICATIONS FOR PLANNING BOARD REVIEW 12/1/05-Tom needs to have one plan that clearly shows all of the modifications to the site so he can review it with the planning board. The areas Torn specifically would like to address are: The 2"d layer of gravel where the sidewalks have been deleted and what curbing has been deleted. After meeting note: Tom,Mark Damo/d,Jeff Squires,Marc Sternick, Jeff Manley de Paul met out at the site to review the site There will be bit-conc curbing at the entrance of the driveway and BDG will issue a plan showing all of the modifications to the original conuact David Dietz was contacted by Mark Darnold and he will be installing the curbing Item continued. 12J08/05-Tom would like Dietz&Co.to generate a PR adding back in the raised walk and add the concrete walk along lot 20, BOG will generate a sketch to price the concrete walk in 2 sections as Tom requested. Tom is meeting with Carolyn today at the site and will review with her what the city wants for curbing at Otander Drive. Item continued. 39.3 NURSES HOME ELEVATOR MECH RM DOOR FIRE RATING 12/1/05-Dom noted that the door on site has a 30 min label on it and wanted to make sure that is what we want there. After meeting note: Dietz 47 Co.reviewed the specs&'shop dwgs and the door I/frame should be 90 min. Dietz b' Co.emailed AI/C to have them address this issue. Item continued 12/08/05-The doors are 90 minute doors,the'1'on the stamp is hard to read so they appear to be 30 min doors, item closed. 40.1 SOUTH HOME CABINET HARDWARE 12/8105-Peter noted that in Unit 202 the drawers will not open with puns on them,they hit each other. Dietz f!Co.will review what is spec'd for hardware. Item continued. 40.2 LOT 20 CLEAN-UP i 2/8//05-Tom noted that we need to infill El-dean-up lot 20 so we have positive drainage down the site. It was noted that the existing pavement can stay and be filled over. David noted that the original intention was just to clean-up, removing logs etc,however,this will not be a problem or extra cost. kern closed. 40.3 FIRE ALARM GONG FOR BOTH BUILDINGS - 12/8/05-The fire alarm gongs are required,they will be located near the Siamese(Pumper)connection. This will be provided at no additional cost by MI Moran. Item closed. 40.4 BEEHIVE CATCH BASIN ON EAST SIDE OF NURSES HOME 12/8105-David noted that he can lower the beehive.'into the catch basin. This will create a I'-0"concrete circle around the grate and will cost$600 to$800 to drop. Tom gave David approval to do this. A&C will provide a COP. item continued. 40.5 BLOWER DOOR TEST 12/8/05-A&C will contact Energy Star to set up the test for the beginning of Jan. item continued. 40.1 FIRE ALARM CONTROL IN NURSES HOME 12/8/05-When Dom walked thru the Nurses Home this morning he noticed a fire alarm control in the janitor's Closet on the 2"d floor. A&C will review what it is and why it is there. Item continued. Page 4 of 5 DIETZ&COMPANY ARCHITECTS,INC. 36.5 CONCRETE SILLS 11/03/05-A&C noted that several precast sills @ the Nurses Home need to be replaced/patched, 10 or 12 of them by Paul's count. A&'C would like to use a patch kit on them. Marc would like a price for this work so we can get the owner's approval. Item continued. I I/10/05-A&C is working on the COP. Item continued. 12/1/05-Present A&C is working on the COP and noted that the work will happen in the spring. Item continued. 36.6 COP#54 TRANSFORMER LOCATIONS 11/03/05-11/10/05-. A&C will notify Mt Schmitt that their price for the COP was not accepted. Item continued. 11/17/05-Rick said that Schmitt was notified and this item will be addressed next week. kern continued. 12/1/05-No new info. item continued. 37.1 PR 018(SOUTH HOME SOFFIT AT STAIR A 207 El STAIR 8 208 LANDINGS) 1 1/10/05-A&C will provide a price for adding an ATC cog at all stair landings in the common stairs. The light fixture'I'will be suspended from a bracket to be installed with the ATC clg. Item continued. 1 I/17/O5-After mtg note: After the meeting the design/construction team met on site with Conrad&Dino to review the sprinkler piping in the stairs. Conrad noted all of the piping installed is required for the system_ it was decided that dropped ceilings would not be provided at all landings. The only landings the dropped ceilings would be provided are at the South Stair on the 2"d floor at a height of 7'•4". The North Stair would also have a hung ceiling on the 2nd floor at a height of 7-6". There are some modifications to the piping that Moran will make. There will be no hung ceilings installed at the I"or bsmnt floors. The lighting at the bsmnt will be installed on the wall instead of at the u/s of the landing. Andrea also noted that the clearance to move furniture in at the 2"d floor on both sides is very tight Marc. Rick,Peter and Jeff met after the previous meeting about the clearances. it was decided that the corner of the wall at the top of the stairs will be changed to have a 45 degree angle on it to provide a larger opening by 4"+/-. AFDC will provide a fiber cement panel with poplar trim at the underside of the stair stringers. Dietz Ef Co.will review the code to see if they need a handrail at both sides of the common stair.After mtg note: Marc and Jeff reviewed the codes on this item and found that handrails are required on both sides of the common stair. Item continued. 12/1/05-A&C will provide a rubbed cement finish at the u/s for$2,645. This was accepted at the meeting. AEC will provide a COP for the work. Jim Moran will go ahead with his part of the work before AFdC provides the COP. Item continued. 12/08/05-AE&C provided the cement finish COP and is still working on the COP for PR 18. Item continued. 38.1 TEMPORARY HEAT COSTS FOR THE BUILDINGS DURING CONSTRUCTION 11/17/05 - AUG noted that it was agreed that TCB would pay for a portion of the temporary heating costs during construction since the project was delayed. Torn noted that-they agreed-he would pay for part of the fuel,not set up and Rick agreed. Tom will review their contract to determine the amount. Item continued. 12/1/05-TCB£s'A&C will review the contract and Tom will pass the info along to Dietz&Co. kern continued. 12/08/05-Torn reviewed the contract and TCB will pay the heating costs starting on December I's. Item closed. 38,2 PROPOSED CROSS CONNECTION INSTALLATION'MEMO FROM GEORGE ANDRIKIDiS(DPW) 11/17/05-Tom would like a memo or email from AEC/Moran stating that all of the items listed in the Memo have been addressed. Item continued. 12/1/05-Rick will forward Moran's email to Tom. Item continued. 1 2/08/05-Tom is waiting for this info from Rick. kern continued. 38.3 FIRE DEPARTMENT WALK THRU FOR THE NURSES HOME 11/17/05-When Paul returns he will set up a walk thru for the rd El 3'd floors. Item continued. 12/1/05-Paul will set up the walk thru for the entire building and Tom will be present kern continued. 12/08/05-The walk thru is today at 2pm. item continued. 38.5 CARBON MONOXIDE DETECTORS 11/17/05-Dom noted that new requirements have just been passed and would like to know if we now need to have carbon monoxide detectors installed for this project Dietz Ff Co wW check with Lindgren Ei(Sharpies. item continued. 1211/05 -Tom clarified that he doesn't need to know if we are grandfathered and don't need to provide them. Tom's question is will we need them in the units or just in the mechanical room since fuel is only being burned in the mechanical room and not in the units. Dieu E Co.will check with L&&S. Item continued. 12/08/05 -LEs'S reviewed the code and CO detectors are only required in the Mechanical Rms of the buildings since the Mechanical Rms are not venting out the side of the building. Tom would like to add the CO detectors in. Dietz&Co. will get the info from L&'S and issue a PR. kern continued. Page 3 of 5 12/12/05 08:41 FAX DIETZ&COMPANY ARCHITECTS.INC. 12/1/05—Torn noted again that he would ideally like to have the South Home CO for Jan 1"and the Nurses Home Feb 1". Rick said they will try their best to do this for the owner. Peter noted that he should be able to install the cabinets for 2 kitchens per day and the flooring should take 2 days per unit. Painting, plastic laminate&cabinet installation has begun in the South Home. A&'C will have the tap coat of the pavement in this week. Dick noted that the elevator installation is out six weeks at its worst case,the installer hurt his back. Item continued. 12/08/05—Since Jan I"is a Sunday A&C will have the South Home CO for Dec 30`". Item continued. 14.1 DE-LEADING 6/2/05—I(/10/05 See previous meeting notes. it/I 7/05—A&C is working on the COP. At the arched window of the Nurses entry we will hold off on installing the plexi glass to see how it holds up without it. Andrea would like the plexi glass on the inside of the arched window if we do end up installing it. Item continued. 12/1/05—Present A&C issued the COP. The COP was reviewed and the insulated glass credit was questioned. Dietz will review the credit with Dick. Item continued. 20.1 LANDSCAPING WORK 7/14/05—I 1/3l05See previous mtg minutes. 9/22/05--Present-Rick will provide a COP. Item continued. 11/10105—A&C will provide hay at the catch basin on the east side of the Nurses'Home to help prevent washouts. Plantings &seeding will not happen this year. A price for the plantings has not yet beep issued. Item Continued. I I/17/05—Present A&C is working on the COP for the seeding and plantings. Item continued. 31.1 SOUTH HOME MODEL UNIT 9/29/05—10/6/05. See previous mtg minutes. kern continued. 10/6/05—No new info. Item continued. 10/13/05--11/3/05. A&C is on schedule to deliver the model unit. Item continued. 11/10105—Present It was agreed that the model unit will be ready by Tuesday December 27'". Item continued. 12/08/05—Since A&C is focusing on a CO for Dec 30th there is no need for a model unit Item closed. 33.3 RISE ENGINEERING SITE VISIT 10/13/05— Paul noted that Rise Engineering will come out to the site in November for a review with payment to follow. Item continued. 10/20/05—11/3/05—No new info. Item continued. 11/10/05—Paul will contact Rise about a site visit. Item continued. 11117/05—Rise is scheduled to come out to the site and Paul is coordinating. Item continued. 12/1/05—Paul will schedule Rise to come out to review the Nurses Home in 2 weeks. Item continued. 12/08/05—Rise came out to the site yesterday and they will be back to review the controls when they are installed. Item continued. 34.1 DRAINAGE TRENCH @ NORTHERN SIDE OF PARKING LOT ABOVE NURSES'HOME 10/20/05— 1 I/3/05_ See previous mtg minutes.Item continued. 11/10/05—Present A&IC is working on the COP. Item continued. 36.1 CCD#2 11103/05°Af&C noted that concrete prices have gone way up. In their price they will be including the additional costs of overtime,blankets,hot water and additives due to the winter conditions. They will pass any savings saving back to the owner if they don't have to cover the concrete with blankets.etc. Item continued. 11/10/05—David Dietz was able to purchase precast concrete curb for the entire project AEC will issue a COP once they have all of the numbers in. Marc will issue a memo to Tony Pati!!o to review what Items will be deferred until the spring. The memo will be followed up by a meeting with Marc,Tom.Rick.Tony f!Caroyln. Item continued. 11./17/05—Marc will generate the memo to Tony to get the process going and set up a meeting for after Thanksgiving. A&C is working on the COP. Tom noted that A&C needs to add in the items listed on his memo to the COP. Item continued. 12/1/05—Marc will set up the meeting with Tony for next week. A&C is working an the COP for David's scope of the work on CCD#2. Item continued. 12/08/05—The meeting with Tony is scheduled for next Wednesday, 10:30 at the job trailer. A&C is working on getting David's COP for CCD#2. Item continued. 36.3 SOFFITS/CHASES 11/03/05—Present AflC will review what soffits and chases that have and have not been installed in the South Home. Item continued. Page 2 of 5 .r 1Li 1.i VU VV..11 1:1A wrJuui DIETZ&COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 MEE PING NOTES 1 DATE December 8,2005 MEETING: CONSTRUCTION MEETING NO.40 PROJECT: Village at Hospital Hill—Phase I LOCATION: Aquadro&Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegelman,TCB • Andrea Pichette,TCB Jeff Manley.Dicta f!Company Architects Melissa Leppones.TCB Jeff Squire,Berkshire Design Group Paul Stramese,TCB Rick Aquadro.Aquadro&Cer tii,General Cunu a.w,s Dominic ingegneri,TCB Peter Lucas,Aquadro 6r Cerruti Chris—Senfesd,A6'& David Dietz,Dietz Construction — i_M Jim Moran,M)Moran,Inc WEATHER: Sunny 30'. Corrections to previous meeting notes: None. Progress as reported by Contractor: See attached Progress sheet submitted by Contractor Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. COPs that need to be generated by A&C: Seeding f1 Planting, Precast Sill Repair, Drainage Trench, PR#18 ' South Home Common Stair Soffits). Bi-Fold Door Trim Credit, pre-cast sill repair and CCD#2R I. COPs that need to be revised by Mk:COP#i 4'Nurses' Home Dim Clarifications',COP�#s36'Nurses Home Unit 102 Closet', COP 041 (PR_006R1 _Nurses Home & South Home Scope of De-Leading), COP#54 'Transformer Locations' and COP#58 'Corrections to COP#21 Staff Bathroom', COP 067 (Nurses Home Lead Entrance 116A 6' 1168 Casing 6 Extension Jambs at Nurses Stair Window), COP 069(RFI-038—AfdC#33-South Home Unit 102 Light Fixture). COPs that need to be reviewed by Dietz COP#6I ' Remove Brick id Replace at Window, West Elevation at Nurses'Home',COP 070(RFI-039_A&C#34-Telephone Outlets),COP 071 (Relocation of Fire Alarm Pull Stations),COP 072(Addition of Fire Alarm Strobe-Horn per Fire Department) 4.1 SECTION 3 AND MWBE FORMS 1/20/05-10/20/05 See Previous Meeting Notes. 10/27/05—Rick will submit the Minority Hiring Report after the meeting,today. He noted that the Section 3 Report will take an additional two weeks- Item continued. 11/3/05—No new info. Item continued. 1 1/10/05—Present Tom issued a letter to Rick listing out the items that need to be addressed. Rick is working on finishing this item. Tom noted that there will be no payment on the next requisition if this item is not complete by then. Item continued. 12/08/05—Tom spoke with Dick who said he will get the report to him soon. Item continued. 11.1 SCHEDULE 5/1 2/05-II/10/05 See Previous Meeting Notes. i i/17/05—A&C noted they are still behind schedule. They have had some problems with getting the heat for the buildings, which is now solved. The heat in South is ready and the Nurses Home will have a temp propane tank installed and running to start providing heat to the bsmnt this weekend. They also are having problems with getting tapers from their drywall contractor. Tom is going to write a letter to Rick noting the importance of completing the project on schedule. Rick noted that he kept on David Dietz about the schedule and David came thru with his work- Tom would ideally like to have the South Home CO for Jan 1'and the Nurses Home Feb I". Rick teid they will try their best to do this for the owner. Item continued. Page 1 of S 11/Z5/U5 u`J:u3 rAA DIETZ&COMPANY ARCHITECTS,INC. schedule. Rick noted that he kept on David Dietz about the schedule and David came thru with his work. Tom would ideally like to have the South Home CO for jan i"and the Nurses Home Feb 1". Rick said they will try their best to do this for the owner. Item continued. 14.1 DE-LEADING 6/2/05—9/29/05 See previous meeting notes. 1016105— Present ABC is working on a solution for the Nurses'-Home entry: kern continued. 10/20/05—MC is working on the COP. Item continued. 10/27/05—11/3/05. No new info. Item continued. 1 1/10/05—MC will issue the COP by the end of this week. Item continued. 11/17/05—Ab'C is working on the COP. At the arched window of the Nurses entry we will hold off on installing the plexi glass to see how it holds up without it Andrea would like the plexi glass on the inside of the arched window if we do end up installing it. Item continued. 20.1 LANDSCAPING WORK 7/14/05—9/15/05 See previous mtg minutes. 9/22/05—Present-Rick will provide a COP. Item continued. 10/27/05— 1 1/3105_ Tom noted that the planting needs to be added back,as well. Rick will try to put the planting back into the Contract for the same number as the credit Issued. item continued. 11/10/05—A&C will provide hay at the catch basin on the east side of the Nurses'Home to help prevent washouts. Plantings &seeding will not happen this year. A price for the plantings has not yet been Issued. hem Continued. 11/17/05—A&C is working on the COP for the seeding and plantings. Item continued. 29A DRIVEWAY PERMIT 9/15/05— 10/20/05 See previous mtg minutes. Item continued. 10/27/05—Rick noted that new samples are being taken and will be re-submitted. Item continued. 11/3/05—Present-MC reissued the gravel submittal. Dietz fe Co.sent the submittal to RDG to send off to Ned Huntley (DPW)for review. Item continued. 11/17/05—BDG noted that the DPW's submittal reviewer has been out of the office. Once the reviewer is back and BDG receives the comments on the gravel submittal they will pass the info along. Item continued. 31.1 SOUTH HOME MODEL UNIT 9/29/05—10/6/05. See previous mtg minutes_ Item continued. 10/6/05—No new info. Item continued. 10/13/05—11/3/05. A&C is on schedule to deliver the model unit. Item continued. 1 i/10/05—Present It was agreed that the model unit will be ready by Tuesday December 27`x. item continued. 33.3 RISE ENGINEERING SITE VISIT 10/13/05— Paul noted that Rise Engineering will come out to the site in November for a review with payment to follow. Item continued. 10/20/05—11/3/05—No new info. Item continued_ 11/10/05—Paul will contact Rise about a site visit Item continued. 1 1/17/05—Rise is scheduled to come out to the site and Paul is coordinating. Item continued. 34.1 DRAINAGE TRENCH t NORTHERN SIDE OF PARKING LOT ABOVE NURSES'HOME 10/20/05— 11/3/05. See previous mti~minutes_Item continued. 11/10/05—Present A&C Is working on the COP. Item continued. 35.1 WATER INFILTRATION 10/27/05—Pete noted that there appears to be water Infiltrating somewhere.Tear the side of the old tunnel at the Northwest corner of the Nurse's Home. There are also two areas which had water damage in the South Home due to a roof leak. In both buildings,there are concerns about mold becoming a problem. Item continued. 11/3/05—MC noted that there is no leaking at this time. They believe that all of the leaks are fixed. Marc noted that any mold that exists needs to be removed. Item continued. 1 1/10/05—It was noted that there Is currently a little moisture in the Storage Rm[0211 in the Nurses Home. Peter will set up a fan in the area to dry the area out. Further action will not be taken until it is determined if the water infiltration is new or lust left over from the previous wetting. Item continued. 1 1/17/05—There is still a tiny bit of moisture—no more than was there last week. We will wait to see how this area is once the heat up and running. Item continued. Page 2 of 4 • DIETZ&COMPANY ARCHITECTS.INC. 35.6 KEYING 10/27/05—Present.Tom noted that Andrea is working on finalizing the keying details. Tom will review the package before it is submitted. Item continued. 11/10/05—Andrea met with Tim(hardware sub)and she is waiting for his report. Item continued. 1 1/17105—Andrea and Torn are reviewing the submitted keying schedule. Item continued. 36.1 CCD#2 11/03/05—A&C noted that concrete prices have gone way up. In their price they will be including the additional costs of overtime,blankets,hot water and additives due to the winter conditions. They wilt pass any savings saving back to the owner if they don't have to cover the concrete with blankets,etc. Item continued. 11/10/05—David Dietz was able to purchase precast concrete curb for the entire project. AbC will issue a COP once they have all of the numbers in. Marc will issue a memo to Tony Patillo to review what items will be deferred until the spring. The memo will be followed up by a meeting with Marc,Tom,Rick,Tony b Caroyln. Item continued. 11/17/05—Marc will generate the memo to Tony to get the process going and setup a meeting for after Thanksgiving. ASC is working on the COP. Tom noted that AbC needs to add in the items listed on his memo to the COP. Item continued. 36.3 SOFFITS/CHASES 11103/05—Present ARC will review what soffits and chases have and have not been installed in the South Home. Item continued. 363 CONCRETE SILLS 1 1/03/05—AbC noted that several precast sills L the Nurses Home need to be replaced/patched, 10 or 12 of them by Paul's count. A&C would like to use a patch kit on them. Marc would like a price for this work so we can get the owner's approval. Item continued. 11/10/05—AbC is working on the COP. kern continued. 36.6 COP#54 TRANSFORMER LOCATIONS 11/03/05—I I/10/05—. A&C will notify ML-Schmitt that their price for the COP was not accepted. Item continued. 11/17/05—Rick said that Schmitt was notified and this item will be addressed next week. Item continued. 36.7 Bi-FOLD DOOR HARDWARE 11/03/05—AbC will verify if the hardware can be installed vertically on the bi-fold doors without overlapping the routed panel design. Marc noted that installing them horizontally is not acceptable. Rick noted that he will try to find knobs that will work at no additional cost. Item continued. I I/10/05—AbC will provide a piece of painted wood trim to hide the metal track. Rick has not yet found an alternative knob for the doors. Item continued. 11/17/05 — Rick provided 3 knob samples today. Marc selected the 'Rosette' knob. Rick will provide the knobs at no additional cost. Item closed. 37-1 PR_018(SOUTH HOME SOFFIT AT STAIR A 207 it STAIR B 208 LANDINGS) 1 1/10/05—AbC will provide a price for adding an ATC clg at all stair landings in the common stairs. The light fixture'J'will be suspended from a bracket to be installed with the ATC clg. Item continued. i 1/17/05—After mtg note: Aker the meeting the design/construction team met on site wit:Conrad S.Dino to review the sprinkler piping in the stairs. Conrad noted all of the piping installed-is-required for-the system_ It was decided that dropped ceilings would not be provided at all landings. The only landings the dropped ceilings would be provided are at the South Stair on the 2nd floor at a height of 7'-4"_ The North Stair would also have a hung ceiling on the 2 d floor at a height of 7.-6". There are some modifications to the piping that Moran will make. There will be no hung ceilings installed at the le or bsmnt floors. The lighting as the bsmnt will be installed on the wall instead of at the u/s of the landing. Andrea also noted that the clearance to move furniture in-at their'floor on both sides is very tight Marc. Rick,Peter and Jeff met after the previous meeting about the clearances. It was decided that the corner of the wall at the top of the stairs will be changed to have a 45 degree angle on it to provide a larger opening by 4"+/-. AbC will provide a fiber cement panel with poplar trim at the underside of the stair stringers.•Dietz fe Co_will review the code to see if they need a handrail at both sides of the common stair.After mqr nom Marc and Jeff reviewed the codes on this item and found that handrails are required on both sides of the common stair. kern continued. 38.1 TEMPORARY HEAT COSTS FOR THE BUILDINGS DURING CONSTRUCTION 11/17/05 — AbC noted that it was agreed that TCB would pay for a portion of the temporary heating costs during construction since the project was delayed. Tom noted that they agreed he would pay for part of the fuel,not set up and Rick agreed. Torn will review their contract to determine the amount. Item continued. Page 3 of 4 Aquadro&Cerruti,Inc 11/28/2005 Page 4 Higgins(Floors) s 1) South Home: Stair Treads 0% Carpet 0% VCT/Vinyl 0% 2)!Nurses Home: Stair Treads 0% Ca 'et 0% 0% Ba state Elevator =- ° 1) (Nurses Home: I Install Elevator ) 10% Aquadro&Cerruti,Inc 11/28/2005 Page 3 Raret F2oofiiig 1) South Home: Roofing 95% Gutter Down Spout 70% Metal Roof 80% 2)INurses Home: Roofing - 80% Gutter Down Spout 65% Metal Roof 0% 4'`- Technicians on site. 1) Access Ladders 90% 2) Exterior Stair Rails(Both) 75% 3) Interior Stair Rails(South) 0% Dietz Construction � Operators on site. 1)'Install Footing Drains, Backfill and Compact both Buildings 90% 2) Rain Leader Both Buildings 90% 3) Drainage Structures 95% 4) Parking Lots 65% 5) Curbs/Prep 50% 6) Sidewalks/Prep 55% 7) Nurses Home H2O Line 95% 8) Nurses Home Gas Line 5% Su nor Waterproolir ° y 1)f South Home: ] Waterproofing I 100% Misc. Caulk: Doorjambs/sills,etc. 1 0% 2)[Nurses Home: I Waterproofing 1 100% Misc.Caulk: Doorjambs/sills,etc. 1 0% 3) Window Caulking(Both Building) _ Exterior 95% Window Caulking(Both Building) Interior 0% CofFe &head Pairiti 1) 'South Home: Unit Painting 10% C_ommon Areas 0% Stairs/Corr. 0% Exterior Dr Jambs/M+L 10% Exterior Rails 12% 2) Nurses Home: Unit Painting 2% Common Areas 0% Stairs I Corr. 0% High Roof Eaves 90% Exterior Dr Jambs/M+L 15% Exterior Rails 0% Aquadro&Cerruti,Inc 11/28/2005 Page 2 M.L:Schmitt _ 7--=' _Electricians on Site. 1) ISouth Home: Rough Electric Overall 92% Devices And Lights 10% 2) [Nurses Home: Rough Electric Basement 80% 1st 80% 2nd 90% 3rd 90% Devices And Lights 0% , 3) Electrician Switch Gear(Both) 95.5% Moran . i -- _ 4 Plumbers,3 Sprinklers,4 Heat on site. 1)!South Home: Plumbing, rough I 90% Heating&Ventilation,rough _ 85% Sprinkler System, rough 85% Wall Radiation 40% Insulation(Pipe) 80% Control 80% 2)(Nurses Home' Plumbing, rough 85% Heating&Ventilation, rough 85% Sprinkler System, rough 85% Wall Radiation 15% Insulation(Pipe) 30% Control 35% " United D =:Wall = 5 ` t=8 Carpenters on site+5 Taper. 1)ISouth Home: Rough Frame Ceilings 95% Rough Frame Exterior Wall 95% Sheetrock 95% Sheetrock Taping 90% Interior Framing 95% Soffits 90% Chases 90% 2) Nurses Home: Rough Frame Ceilings r 85% Rough Frame Exterior Wall 92% Sheetrock 55% Sheetrock taping 10% Interior Framing 80% Soffits 80% Chases 50% Addition Exterior Framing 95% Addition Roof Framing I I 90% Exterior Sheathing 100% Porch Roof Framing 0% k • Aquadro&Cerruti,Inc 11/28/2005 Page 1 -n. Job MI I Week Endin• 111-26/-3005;;= ;Job-#2451, 1 List Of Contractors and Subs -1 €. ;,3 -" Total Man Power: 4 (` Aquadro&Cerruti: 1Average-Man_Power Super, 1 Carpenters ; 7 ' ; Laborers:. 6 ._Masons: 2 Total ,: Worker 1) iSouth Home: I Window Installation Window 95°l0 ndow Panning 95% Interior Wood Frames 1 55% Int/Ext Doors 35% Toilet Accessories 0% Toilet Vanities 0% Unit Doors 5% Shelving 0% Kitchen Case Work 5% Small Canopy Roofs 90% Interior Window Sills 0% Bi-fold Doors 5% Masonry 95% 2) Nurses Home: Window Installation 90% Window Pannin• 87% Exterior Stairs 95% Install Elevator 5% Floor Seal, Basement 95% Int/Ext HM Frames 25% Int/Ext Doors 5% Toilet Access() Biockin• 65% Toilet Accessories 0% Toilet Vanities 0% Unit Doors Wood) 0% Shelf Blocking 65% •• 0% Kitchen Case Work Blockin• 75% Kitchen Case Work 0% Bi-fold.Doors 0% Mason 80% 3)(Site Work: Kiosk 1 60% Bike Racks 90% Dumpster Pads 66% Concrete Sidewalks 60% Light Pole Bases 65% DIETZ&COMPANY ARCHITECTS,INC. 38.2 PROPOSED CROSS CONNECTION INSTALLATION'MEMO FROM GEORGE ANDRIKIDIS(DPW) 1 1/17/05 —Tom would like a memo or email from A&C/Moran stating that all of the items listed in the Memo have been addressed. Item continued. 38.3 FIRE DEPARTMENT WALK THRU FOR THE NURSES HOME 11/17/05—When Paul returns he will set up a walk thru for the 2nd&3rd floors. Item continued. 38.4 CEILING IN THE MECHANICAL ROOM (j THE NURSES HOME 1(/17/05—Dom noted that there is no ceiling In the mechanical room of the Nurses Home and wanted to make sure that this was not required by code. After rrre note: Marc and Jeff reviewed the codes on this item and there is no fire rating required for this ceiling. See code review sheet Item# 10. Item closed. 38.5 CARBON MONOXIDE DETECTORS 1 1/17/05—Dom noted that new requirements have just been passed and would like to know if we now need to have carbon monoxide detectors installed for this project. Dietz&Co will check with Lindgren&Sharpies. Item continued. 38.6 DIALER INSTALLATION AT THE NURSES'HOME 11/17/05—After Mtg Note: Paul must have the schedule for completion of the Verizon conduit in order to have Verizon schedule the dialer installation at the Nurses Home. Tom asked Rick to provide this information for the next meeting in his email. Item continued. SUMMARY OF ACTIONS REQUIRED: Aquadro l7 Cerrutl,General Contractors: The Community Builders: • Section 3 forms • Talk to MD re:Old Main safety • Provide COP for temp heat,pwr • Paul will review the direct dial fire alarm system • COP for Plantings • Fire Dept walk-thru at Nurses(Paul) • De-leading COP • Dietz b Company Architects: • South Home Model Unit • Marc will send a memo to Tony Patillo about site • Provide a price for PR_018-adding an ATC cig at items. all stair landings in the common stairs. • Carbon Monoxide Detectors?(L&S) • COP for precast sill repair @ Nurses Home • COP for trench(if necy) • See COP list at top of notes. Next meeting will be held at December I,2005"*Note next weeks meeting is cancelled since it falls on Thanksgiving**. Job meetings will be held on Thursdays at 9:00 am. To the best of my knowledge and belief, these meeting notes are considered-to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing,within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ&COMPANY ARCHITECTS,INC. Marc Sternick November 21,2005 copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro&Cerruti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Alan Delaney,Mass Devi Dino D'Angelo,Lindgren 6'Sharpies Mark Darnold.Berkshire Design Group Nicole Weiss,Lindgren 6'Sharpies "Tony Patina,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro&Cerruti (thru Tino) Dominic Ingegneri,TCB Jim Moran,MJ Moran Paul Babin.Lindgren&Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management,Inc. Andrea Pichette,TCB File Kelly Johnson,Affordable Housing Trust Fund sent by mall v:120144-vinge et hospiral hin08-nu,, ,oteskanssr_'eg38_I I{I05.doc Page 4 of 4 DIETZ&COMPANY ARCHITECTS,INC. 35.6 KEYING 10/12.7/05—Present Tom noted that Andrea is working on finalizing the keying details. Torn will review the package before it is submitted. Item continued. 11/10/05—Andrea met with Tim(hardware sub)and she is waiting for his report. Item continued. 11/17/05—Andrea and Torn are reviewing the submitted keying schedule. Item continued. 36.1 CCD#2 11103105—A&C noted tat c . .._e prices have gone way up, In their price they will be including the additional costs of overtime,blankets,hot water and additives due to the winter conditions. They will pass any savings saving back to the owner if they don't have to cover the concrete with blankets,etc. Item continued. 1 1/10/05—David Dietz was able to purchase precast concrete curb for the entire project. AMC will issue a COP once they have all of the numbers in. Marc will issue a memo to Tony Patillo to review what items will be deferred until the spring. The memo will be followed up by a meeting with Marc,Tom,Rick,Tony 6'Caroyin. Item continued. 11/17/05—Marc will generate the memo to Tony to get the process going and set up a meeting for after Thanksgiving. A&C is working on the COP. Tom noted that A&C needs to add in the items listed on his memo to the COP. Item continued. 36.3 SOFFITS/CHASES i i/03/05—Present AfiC will review what soffits and chases have and have not beer installed in the South Home. Item continued. 363 CONCRETE SILLS I I/0310S—MC noted that several precast sills @ the Nurses Home need to be replaced/p-atched, 10 or 12 of them by Paul's count A&C would like to use a patch kit on them. Marc would like a price for this work so we can get the owner's approval, Item continued. 11/10/05—Ai<is working on the COP. Item continued. 36.6 COP#54 TRANSFORMER LOCATIONS 11/03/05—11/10/05—. AMC will notify ML Schmitt that their price for the COP.was.not accepted Item continued. 11/17/05—Rick said that Schmitt was notified and this item will be addressed next week. Item continued. 361 81-FOLD DOOR HARDWARE H/03/05—A&C will verify if the hardware can be installed vertically on the bi-fold doors without overlapping the routed panel design. Marc noted that installing them horizontally is not acceptable. Rick noted that he will try to find knobs that will work at no additional cost Item continued. I 1/10/05—A&C will provide a piece of painted wood trim to hide the metal track. Rick has not yet found an alternative knob for the doors. Item continued. 11/17/05 —Rick provided 3 knob samples today. Marc selected the 'Rosette' knob. Rick will provide the knobs at no additional cost. Item closed. 37.1 PR_01 B(SOUTH HOME SOFFIT AT STAIR A 207 6 STAIR 8 208 LANDINGS) 1 I/10/05-A&C will provide a price for adding an ATC clg at all stair landings in the common stairs. The light fixture J'will be suspended from a bracket to be installed with the ATC clg. Item continued. i 1/17/05—After mtg note: After the meeting the design/construction team met on site with Conrad 6'Dino to review the sprinkler piping in the stairs. Conrad noted all of the piping installed-is-required for-the-system_ It was decided that dropped ceilings would not be provided at all landings. The only landings the dropped ceilings would be provided are at the South Stair on the 2id floor at a height of 7-4'. The North Stair would also have a hung ceiling on the 2"d floor at a height of 7-6". There are some modifications to the piping that Moran will make. There will be no hung ceilings installed at the I' or bsmnt floors. The lighting at the bsmnt will be installed on the wall instead of at the u/s of the landing. Andrea also noted that the clearance to move furniture in-at the-2"d floor on both sides is very tight Marc. Rick,Peter and Jeff met after the previous meeting about the clearances. It was_decided that the corner of the wall at the top of the stairs will be changed to have a 45 degree angle on it to provide a larger opening by 4"+/-. A&C will provide a fiber cement panel with poplar trim at the underside of the stair stringers.•Dietz b Co.will review the code to see if they need a handrail at both sides of the common stair.Aker meg note: Marc and Jeff reviewed the codes on this item and found that handrails are required on both sides of the common stair. Item continued. 38.1 TEMPORARY HEAT COSTS FOR THE BUILDINGS DURING CONSTRUCTION 11/17/05 — AMC noted that it was agreed that TCB would pay for a portion of the temporary heating costs during construction since the project was delayed. Tom noted that they agreed he would pay for part of the fuel,not set up and Rick agreed. Tom will review their contract to determine the amount Item continued. Page 3 of 4 • .i. �V. VV VV.VV •ALA __ lam/. VV.) DIETZ&COMPANY ARCHITECTS.INC. 35.6 KEYING 10/27/OS—Present.Tom noted that Andrea is working on finalizing the keying details. Tom will review the package before it is submitted. Item continued. I 1/10/05—Andrea met with Tim(hardware sub)and she is waiting for his report. Item continued. 1 1/17/05—Andrea and Tom are reviewing the submitted keying schedule. Item continued. 36.1 CCI3#2 11/03/05—MC noted that concrete prices have gone way up. In their price they will be including the additional costs of overtime,blankets,hot water and additives due to the winter conditions. They will pass any savings saving back to the owner if they don't have to cover the concrete with blankets,etc. Item continued. 11/10/05—David Dietz was able to purchase precast concrete curb for the entire project. AfeC will issue a COP once they have all of the numbers in. Marc will issue a memo to Tony Patillo to review what items will be deferred until the spring. The memo will be followed up by a meeting with Marc,Tom,Rick,Tony ff Caroyln. Item continued. 11/17/05—Marc will generate the memo to Tony to get the process going and setup a meeting for after Thanksgiving. A&C is working on the COP. Tom noted that ABC needs to add in the items listed on his memo to the COP. Item continued. 36.3 SOFFITS/CHASES 1 1/03105 —Present A&C will review what soffits and chases have arid have not been installed in the South Home. Item continued. 365 CONCRETE SILLS 11/03/05—AHC noted that several precast siiis @ the Nurses Home need to be replaced/patched, 10 or 12 of them by Paul's count. AfeC would like to use a patch kit on them. Marc would like a price for this work so we can get the owner's approval, Item continued. 11/10/05—AfeC is working on the COP. Item continued. 36.6 COP#54 TRANSFORMER LOCATIONS I 1/03/05—11/10/05—. A&C will notify ML Schmitt that their price for the COP was not accepted. Item continued. 11/17/05—Rick said that Schmitt was notified and this item will be addressed next week. Item continued. 36.7 BI-FOLD DOOR HARDWARE 11/03/05—A&C will verify if the hardware can be installed vertically on the bi-fold doors without overlapping the routed panel design. Marc noted that installing them horizontally is not acceptable. Rick noted that he will try to find knobs that will work at no additional cost kern continued. 11/10/05—ACC will provide a piece of painted wood trim to hide the metal track. Rick has not yet found an alternative knob for the doors. Item continued. 1 1/17/05 — Rick provided 3 knob samples today. Marc selected the 'Rosette' knob. Rick will provide the knobs at no additional cost. Item closed. 37.1 PR_Ol8(SOUTH HOME SOFFIT AT STAIR A 207 b STAIR B 208 LANDINGS) I I/10/05—A&C will provide a price for adding an ATC clg at all stair landings in the common stairs. The light fixture'J'will be suspended from a bracket to be installed with the ATC dg. Item continued. i i/i 7/05—After ring note: After the meeting the design/construction team met on site with Conrad ft Dino to review the sprinkler piping in the stairs. Conrad noted all of the piping installed is required for the system. It was decided that dropped ceilings would not be provided at all landings. The only landings the dropped ceilings would be provided are at the South Stair on the 2"d floor at a height of 7'-4". The North Stair would also have a hung ceiling on the 2nd floor at a height of 7'-6". There are some modifications to the piping that Moran will make. There will be no hung ceilings installed as the i"or bsmnt floors. The lighting at the bsmnt will be installed on the wall instead of at the u/s of the landing. Andrea also noted that the clearance to move furniture in at the 2"d floor on both sides is very tight Marc, Rick,Peter and Jeff met after the previous meeting about the clearances. It was decided that the corner of the wall at the top of the stairs will be changed to have a 45 degree angle on it to provide a larger opening by 4"+/-. ABC will provide a fiber cement panel with poplar trim at the underside of the stair stringers. Dietz ft Co.will review the code to see if they need a handrail at both sides of the common stair.After mtg note: Marc and Jeff reviewed the codes on this item and found that handrails are required on both sides of the common stair. Item continued. 38.1 TEMPORARY HEAT COSTS FOR THE BUILDINGS DURING CONSTRUCTION I(/17/05 — AfeC noted that it was agreed that TCB would pay for a portion of the temporary heating costs during construction since the protect was delayed. Tom noted that they agreed he would pay for part of the fuel,not set up and Rick agreed. Tom will review their contract to determine the amount. Item continued. Page 3 of 4 L5-6 DIETZ DIETZ b COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732.4385 MEETING NOTES DATE: November 17,2005 MEETING: CONSTRUCTION MEETING NO.38 PROJECT: Village at Hospital Hill-Phase I LOCATION: Aquadro fs Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegeiman,TCB Marc Sternick,Dietz iY Company Architects Andrea Pichette,TCB Jeff Manley,Dietz&Company Architects Melissa-Lcppenc.TCB Jeff-SquirerEteele oup Rick Aquadro,Aquadro k Cerruti,General Contractors Dominic Ingegneri,TCB Peter Lucas,Aquadro&Cerruti ete-Gar-daFe4iir Mac _ - Ft._:_Sanford ALG rietetietietn Steve Firgau.Df1:Ccn..:ltcrts T_-Schmitn MI Schmitt Charles e o__ M Schmitt Jim Moran,MJ Moran,Inc WEATHER: Sunny 403. Corrections to previous meeting notes: None. Progress as reported by Contractor See attarbedProgress sheer submitted by Contractor: Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. COPs that need to be generated by AIcC.-Seeding 6' Planting,Deleading,Precast Sill Repair,Drainage • Trench,PR#I 8'South Home Common Stair Soffits),Bi-Fold Door Trim Credit and CCD#2R I. COPs that need to be revised by MAC: COP#14'Nurses'Home Dim Clarifications',COP#36 'Nurses • Home Unit 102 Closet', COP#54 'Transformer Locations'and COP#58'Corrections to COP#21 Staff Bathroom'. COPs that need to be reviewed by Dietz: COP#6I Remove Brick 6, Replace at Window, West Elevation at Nurses'Home' 4.1 SECTION 3 AND MWBE FORMS 1/20/05-10120/05 See Previous Meeting Notes. 10/27/05-Rick will submit the Minority Hiring Report after the meeting,today. He noted that the Section 3 Report will take an additional two weeks, Item continued. 11/3/05-No new info. Item continued. 11/10/05-Present Tom issued a letter to Rick listing out the items that need to be addressed. Rick is working on finishing this item. Tom noted that there will be no payment on the next requisition if this item is not complete by then. item continued. 11.1 SCHEDULE 5/12/05-10/20/05 See Previous Meeting Notes. 10/27/05-A€,C is very concerned that Mass Electric is not yet scheduled to power up Village Hill Road. Tom will continue to work with MassDevelopment to ensure that Mass Electric is pulling wires and activating the lines as soon as possible. Sheetrock taping has begun in the South Home and the nights are starting to get too cold for that type of work to meet Spec without heating. Item continued. 11/3105-Electrical will be in at the South Home by Monday. A&C noted that the schedule has slipped and that they will makeup that time once the heat is in the building. Item continued. 11/10/05-South Home has gas,power 6'water. A&C is preparing to have the heat ready for the Nurses Home in the next week. Item continued. 11/17/05-A&C noted they are still behind schedule. They have had some problems with getting the heat for the buildings, which is now solved. The heat in South is ready and the Nurses Home will have a temp propane tank installed and running to start providing heat to the bsmnt this weekend. They also are having problems with getting tapers from their drywall contractor. Tom is going to write a letter to Rick noting the importance of completing the project on Page 1 of 4 Aquadro&Cerruti,Inc 11/11/2005 Page 4 Exterior Rails J 0% M.F.Hiv■ins %wiz' EL, 11. 1) [South Home: Stair Treads 0% Ca •et 0% &'M= 0% 2)INurses Home: Stair Treads 0% Carpet 0% VCT/Vinyl 0% _ _ Aquadro&Cerruti,Inc 11/11/2005 Page 3 as—yam a =s Rivet.Roo 1)[South Home: Roofing 95% Gutter Down Spout 70% Metal Roof 75% 2)[Nurses Home: Roofing 75% Gutter Down Spout 60% Metal Roof 0% Accufab Technicians on site. 1) Access Ladders 90% 2) Exterior Stair Rails(Both) 40% 3) Interior Stair Rails(South) 0% . °Dietz-CSestructic>n. ° _Operators on site. 1) Install Footing Drains, Backfill and Compact both Buildings _ 90% 2) Rain Leader Both Buildings 90% 3) Drainer Structures 95% 4) 24"RCB+Structures 100% 7) Parking Lots 55% 8) Curbs/Prep 0% 9) Sidewalks/Prep 5% 10)Nurses Home H2O Line 0% 11) Nurses Home Gas Line 0% U. •r "a a ,ro, ,�, �. 1)!South Home: I Waterproofing I 95% Misc.Caulk:Doorjambs/sills, etc. j 0% 2) Nurses Home: Wate •roofin. 95% Misc.Caulk:Doorjambs/sills,etc. I 0% 1 3) Window Caulking(Both Building) Exterior 95% Window Caulking(Both Building) Interior 0% 1)[South Home: Interior 0% Unit Painting 0% Common Areas 0% Stairs/Corr. 0% Exterior Dr Jambs/M+L 10% Exterior Rails 12% 2) [Nurses Home: Interior 0% Unit Painting 0% Common Areas 0% Stairs/Corr. 0% High Roof Eaves 90% Exterior Dr Jambs/M+L 10% Aquadro&Cerruti,Inc 11/11/2005 Page 2 M.L.Schmitt— : Electricians on Site. 1) South Home: Rough Electric r Overall 1 90% 2)'Nurses Home: Rough Electric Basement 50% 1st 55% 2nd 90% 3rd 90% 3) Electrician Switch Gear(Both) 1 95% -Moran M 11 I3. Z,:= -- 1 Pipe fitters, 8 Plumbers, 1 Sprinklers on site 0 Insulation,0 Control,2 Sheetmetal on site. 1)`South Home: Plumbing, rough 90% Heating&Ventilation,rough 85% Sprinkler System,rough 85% Wall Radiation 25% Insulation(Pipe) 70% Control 60% 2) Nurses Home: Plumbing,rough - 50% Heating&Ventilation,rough 50% Sprinkler System, rough 60% Wall Radiation 5% Insulation(Pipe) 15% Control 15% Carpenters on site+3 Taper. 1)'South Home: Rough Frame Ceilings 95% Rough Frame Exterior Wall 95% Sheetrock 90% Sheetrock Taping 37% Interior Framing 90% Soffits 80% Chases 80% 2)!Nurses Home: Rough Frame Ceilings 85% Rough Frame Exterior Wall 92% Sheetrock 20% _Sheetrock taping 5% Interior Framing 75% Soffits 15% Chases 10% Addition Exterior Framing 90% Addition Roof Framing 90% Exterior Sheathing 90% -- Aquadro&Cerruti,Inc 11/11/2005 Page 1 •:77-71,-,--7717 7—; r ,4-.64;A-v1Ilkieg4fo-toot -lyeek:=Endihg::.:11-112119.051 Pontractors,and Subs Total Man power:, 10-• Aquadro&Cerruti: Average Man:Pow er - : 1 - 'Carpenters,- 5 LaboierS 5 • Masone . 0 Tàta 1) South Home: Window Installation 95% Window Panning 95% Interior Wood Frames 55% Int/Ext Doors 30% Toilet Accessories 0% Toilet Vanities 0% Unit Doors 5% Shelving 0% Kitchen Case Work 0% Small Canopy Roofs 90% Interior Window Sills 0% Bi-fold Doors 0% Masonry 95% 2)INurses Home: Window Installation 90% Window Panning 87% Exterior Stairs 95% Install Elevator 5% Floor Seal.Basement 95% Int/Ext HM Frames 25% tnt/Ext Doors 5% Toilet Accessory Blocking 60% Toilet Accessories 0% Toilet Vanities 0% Unit Doors(Wood) 0% Shelf Blocking 55% Shelving 0% Kitchen Case Work Blocking 55% Kitchen Case Work 0% Bi-fold Doors 0% Mason 80% 3)ISite Work: Kiosk 60% Bike Racks 85% Dumpster Pads 5% Concrete Sidewalks 5% Concrete Sidewalks I Curbs 0% Light Pole Bases 5% DIETZ& COMPANY ARCHITECTS.INC. But Barry(Structural Engineer) Peter Lucas,Aquadro bf Cerruti (thru Tino) Dominic Ingegneri,TCB Jim Moran.MI Moran Paul Rabin,Lindgren El Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management,Inc. Andrea Pichettq.TCB File Kelly Johnson,Affordable Housing Trust Fund *sent by mail v:120144•village at hospital hAM1O11•almgnons\conzv_mg36_I 1070S.doc Page 4 of 4 DIETZ&COMPANY ARCHITECTS,INC. 36.1 CCD#2 I(/03/05—A&'C noted that concrete prices have gone way up. In their price they will be including the additional costs of overtime,blankets,hot water and additives due to the winter conditions. They will pass any savings saving back to the owner if they don't have to cover the concrete with blankets,etc. Item continued. 11/10/05—David Dieu was able to purchase precast concrete curb for the entire protect. A&'C will issue a COP once they have all of the numbers in. Marc will issue a memo to Tony Patillo to review what items will be deterred until the spring. The memo will be followed up by a meeting with Marc.Tom,Rick,Tony b Caroyln. Item continued. 36.3 SOFFITS/CHASES 1 1/03/05 —Present. A&C will review what soffits and chases have and have not been installed in the South Home, Item continued. 36.4 SHEETROCK @ TUBS 11/03/05—Present. Peter noted that he will make sure that the sheetrock is installed at the tub flanges. Item closed. 36.5 CONCRETE SILLS 1 1/03/05—A&'C noted that several precast sills cQ the Nurses Home need to be replaced/patched. 10 or 12 of them by Paul's count. A&C would like to use a patch kit on them. Marc would like a price for this work so we can get the owner's approval. Item continued. 11/10/05—A&C is working on the COP. Item continued. 36.6 COP#54 TRANSFORMER LOCATIONS 11/03/05—Present. A&C will notify ML Schmitt that their price for the COP was not accepted. Item continued. 36.7 BI-FOLD DOOR HARDWARE I 1/03/05—A&C will verify if the hardware can be installed vertically on the bi-fold doors without overlapping the routed panel design. Marc noted that installing them horizontally is not acceptable. Rick noted that he will try to find knobs that will work at no additional cost. (tern continued. 11/10/05—A&fC will provide a piece of painted wood trim to hide the metal track. Rick has not yet found an alternative knob for the doors. Item continued. 37.1 PR_018(SOUTH HOME SOFFIT AT STAIR A 207&STAIR B 208 LANDINGS) 11/10/05—A&&C will provide a price for adding an ATC clg at all stair landings in the common stairs. The light fixture'J'will be suspended from a bracket to be installed with the ATC cig. Item continued. SUMMARY OF ACTIONS REQUIRED: Aquadro F!Cerruti,General Contractors: The Community Builders: • Section 3 forms • Talk to MD re:Old Main safety • Provide COP for temp heat,pwr • Paul will review the direct dial fire alarm system • COP for Plantings Dietz b'Company Architects: • De-leading COP • Fire Dept walk-thru- t Nurse's Home(LEIS) • South Home Model Unit e Marc will sends memo to Tony Patillo about site • Provide a price for PR_018-adding an ATC dg at items. all stair landings in the common stairs. • COP for precast sill repair @ Nurses Home • COP for trench(if necy) Next meeting will be held at November 17,2005. Job meetings will be held on Thursdays at 9:00 am. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing. within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ Ed COMPANY ARCHITECTS,INC. Marc Sternick November II,2005 copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro is'Cerruti,General Contractors Tom Kegeiman,TCB Paul Stramase,TCB left Squire,Berkshire Design Group Alan Delaney,Mass Devt' Dino D'Angelo,Lindgren b'Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss,Lindgren fa Sharpies 'Tony Patillo,Northampton Building Department Page 3 of 4 DIETZ&COMPANY ARCHITECTS,INC. 11/10/05—A&C will issue the COP by the end of this week. Item continued. 20.1 LANDSCAPING WORK 7114/05—9/15/05 See previous mtg minutes. 9/22/05—Present-Rick will provide a COP. kern continued. 10127/05—1113/05. Tom noted that the planting needs to be added back,as well. Rick will try to put the planting back into the Contract for the same number as the credit issued. Item continued_ I 1/10/05—A&C will provide hay at the catch basin on the east side of the Nunes'Home to help prevent washouts- Plantings &seeding will not happen this year. A price for the plantings has not yet been issued. Item Continued. 29.4 DRIVEWAY PERMIT 9/15/05— 10/20/05 See previous mtg minutes. Item continued. 10/27/05—Rick noted that new samples are being taken and will be re-sutniikaed. Item continued. 11/3/05—Present-A&C reissued the gravel submittal. Dietz&Co.sent the submittal to BOG to send off to Ned Huntley (DPW)for review. Item continued. 31.1 SOUTH HOME MODEL UNIT 9/29/05—10/6/05. See previous mtg minutes. Item continued. 10/6/05—No new info. Item continued. 10/13/05—11/3/05. A&C is on schedule to deliver the model unit. Item continued. I I/10/05—It was agreed that the model unit will be ready by Tuesday December 27U'. Item continued. 33.3 RISE ENGINEERING SITE VISIT 10/13/05— Paul noted that Rise Engineering will come out to the site in November for a review with payment to follow. Item continued. 10/20/05—1 1/3/05—No new info. Item continued. 11/10/05—Paul will contact Rise about a site visit. Item continued. 34.1 DRAINAGE TRENCH NORTHERN SIDE OF PARKING LOT ABOVE NURSES'HOME 10/20/05— 11/3/05. See previous mtg minutes.Item continued. 11/10/05—A&C is working on putting together the COP. Item continued. 35.1 WATER INFILTRATION 10/27/05—Pete noted that there appears to be water infiltrating somewhere near the side of the old tunnel at the Northwest corner of the Nurse's Home. There are also two areas which had water damage in the South Home due to a roof leak. In both buildings,there are concerns-about mold becoming a problem. Item continued. 1 I/3105—A&C noted that there is no leaking at this time. They believe that all of the leaks are fixed. Marc noted that any mold that exists needs to be removed. Item continued. 11/10/05—It was noted that there is currently a little moisture in the Storage Rm[021]in the Nurses Home. Peter will set up a fan in the area to dry the area out. Further action will not be taken until it is determined if the water infiltration is new or just left over from the previous wetting. Item continued. 35.3 FIRE DEPARTMENT WALK-THROUGH 10/27/05—11/3/05. See previous mtg minutes.Item continued. 11/10/05—ASI_063(South Home Fire Alarm and Sprinkler Rough-Ins Inspection 10-31-05)was released. Item closed. 35.6 KEYING 10/27/05—Present Torn noted that Andrea Is working on finalizing the keying details. Tom will review the package before it is submitted. Item continued. 1 I/10105—Andrea met with Tim(hardware sub)and she is waiting for his report kern continued. 35.7 OLD MAIN 10127/05—Present Pete noted that Old Main is completely unsecured and.vandals(or anyone)can gain easy access. Tom will speak to Alan Delaney about it. Item closed. 35.8 DEHUMIDIFIER 10/27/05—The question arose as to whether we still wanted to do the dehumidifier room. Marc believes that a price was never issued for this proposal. kern continued. 1113/05—A&C will have the COP by the end of the day. A&C will provide a I"sleeve to the Mech Rm for the drain line and will frame in the door and cover it with GWB. This is in case the owner doesn't accept the COP now and wants to install it later. Item continued. 11/10/05—AEs'C issued the COP and it was too expensive for the owner and rejected. Item closed. Page 2 of 4 DIETZ b/COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01103 (413) 7334798 Fax(413)732-4385 NOV 1 MEETING NOTES • DATE: November 10,2005 MEETING: CONSTRUCTION MEETING NO.37 PROJECT: Village at Hospital Hill—Phase! LOCATION: Aquadro&Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz&Company Architects Andrea Pichette,TCB Jeff Manley,Dietz&Company Architects Melissa Lepponcs.T Paul Stramese.TCB Rick Aquadro,Aquadro&Cerruti,General Contractors Peter Lucas,Aquadro&Cerruti _ . C- i apterd4E4C David Dior Dietz Cons ti—_ Jim Moran,MJ Moran,Inc WEATHER: Sunny 40°. Corrections to previous meeting notes: None. Progress as reported by Contractor, See attached Progress sheet-submitted by Contractor. Shop Drawing Log Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04—7/14/05 See Previous Meeting Notes. 7/21/05—11/3/05-A&C is working on it Item continued. I I/10/05—The cost will be share 50/50 between TCB&A&C. Item Closed. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-10/20/05 See Previous Meeting Notes. 10/27/05—Rick will submit the Minority Hiring Report after the meeting,today. He noted that the Section 3 Report will take an additional two weeks. Item continued. 11/3/05—No new info. Item continued. I 1/10/05—Tom issued a letter to Rick listing out the items that need to be addressed. Rick is working on finishing this item. Tom noted that there will be no payment on the next requisition if this item is not complete by then. kern continued. 1I.I SCHEDULE 5/12/05-10/20/05 See Previous Meeting Notes. 10/27/05—A&C is very concerned that Mass Electric is not yet scheduled to power up Village Hill Road. Tom will continue to work with MassDevelopment to ensure that Mass Electric is pulling wires and activating the lines as soon as possible. Sheetrock taping has begun in the South Home and the nights are starting to get too cold for that type of work to meet Spec without heating. Item continued. 11/3/05—Electrical will be in at the South Home by Monday. A&C noted that the schedule has slipped and that they will makeup that time once the heat is in the building. Item continued. 1(/10/05—South Home has gas,power&water. A&C is preparing to have the heat ready for the Nurses Home in the next week. Item continued. 14.1 DE-LEADING 6/2/05—9/29/05 Seepprevious meeting notes. 10/6/05— Present A&C is working on a solution for the Nurses'Home entry. Item continued. 10120105—A&C is working on the COP. kern continued. 10/27/05—1 1/3/05. No new info- Item continued. Page 1 of 4 Aquadro&Cerruti,Inc 11/8/2005 Page 4 _MT.HI. ins'"Flours `. .?i 1)[South Home: Stair Treads 0% _ Carpet 0% _ VCT!Vinyl 0% 2) Nurses Home: ,Stair Treads 0% Carpet 0% {VCT Vinyl 0% Aquadro&Cerruti,Inc 11/8/2005 Page 3 _Rivet ROofitt. 1)!South Home: Roofing 95% Gutter Down Spout 70% Metal Roof 5% ._, _ ..._ 2) !Nurses Home: Roofing 70% Gutter Down Spout 50% Metal.Roof 0% .. AccUfab on site. 1) Access Ladders 90% 2) Exterior Stair Rails(Both) 15% 3) Interior Stair Rails(South) 0% .- Dtetz Constritttion-.s.. 17:" -7-7,7 :-::,---.--'7-77:::,Operators on site. 1) Install Footing Drains,Backfill and Compact both Buildings 80% 2) Rain Leader Both Buildings 75% <-) 3) Drainage Structures 80% 4) 24"RCB+Structures 75% , 7),Parking Lots 40% 8) Curbs/Prep 0% 9) Sidewalks/Prep 0% 10) Nurses Home H2O Line 0% 11)/Nurses Home Gas Line 0% Su.=-60rWate .reofin■--- '-''.=- .-:-!...- -:!_. 1) South Home: Wate •roofing 95% I Misc.Caulk: Doorjambs/sills,etc. j 0% I 2)[Nurses Home: J Waterproofing I 95% -1 Misc.Caulk:Doorjambs/sills,etc. 1 0% I 3) Window Caulking(Both Building) Exterior 95% Window Caulking(Both Building) Interior 0% _ -Coif A . --. Patntin• 1) Soillome: interior 0% Unit Painting 0% Common Areas 0% Stairs/Corr. 0% Exterior Dr Jambs/M+L 5% Exterior Rails 10% 2) Nurses Home: Interior 0% Unit Painting Painting 0% ■ Common Areas 0% Stairs/Corr. 0% High Roof Eaves _ 90% Exterior Dr Jambs/M+L 5% Exterior Rails 0% Aquadro&Cerruti,Inc 111812005 Page 2 &t,-L„ 'SthrnitElectricians on Site. 1) South Home:Rough Electric 1 Overall 90% 1 2)iNurses Home:Rough Electric Basement 50% 1st 50% 2nd 90% 3rd 90% 3) Electrician Switch Gear(Both) 90% Acirtn-,-:-. 1 Pipe fitters,8 Plumbers, 1 Sprinklers on site. 0 Insulation, 0 Control,2 Sheetmetal on site. 1) South Home: Plumbing, rough 90% Heating&Ventilation,rough 85% Sprinkler System,rough 85% Wall Radiation 20% Insulation(Pipe) 85% Control 55% 2)iNurses Home: Plumbing,rough 50% Heating&Ventilation,rough 35% Sprinkler System,rough 50% Wall Radiation 5% Insulation(Pipe) 10% Control 15% 12 Carpet'leis on site+3 Taper. 1)!South Home: Rough Frame Ceilings 54 Routh Frame Exterior Wall 9895°0°2 Streator.* 85% Sheetrock Taping Interior Framing 90% Soffits 75% Chases 75% 2)[Nurses Home: `Rough Frame Ceilings 85% Rough Frame Exterior Wall 92% Sheetrock 17% Sheetrock taping 5% Interior Framing 67% Soffits 5% Chases 5% Addition Exterior Framing 90% Addition Roof Framing 60% Exterior Sheathing 80% --- — Aquadro&Cerruti,Inc 111812005 Page 1 •`:--',Z----:.: -:-:---':.--- :- '-' ---',17, `:---fig,--t.:----"-?%,,,ii-.1.1.z_2,;s-3.:1.-_th,,,Li w_..".i.z,,,:-,,,,-)laW,,,,14,771:,_:.:..j_ , -:':...i,....---..z:--•-_.- -„,_-.__,...„,__:-:- ..„ -...= ---i 7_1:Week-Endftig:-.41-(46/107a57-1 ' --., 'List of_Contractots,ancrsubs:= - Total Man Power: Aquadro'&Cerruti - '-Average Mail Power 1 Paqieriters-5- -- _ AItioreifs-:': :, 1 5 0 Total work ---- ' 1 1)!South Home: Window Installation 95% Window Panning 95% Interior Wood Frames 55% Int/Ext Doors 20% Toilet Accessories 0% 1 Toilet Vanities 0% Unit Doors 5% Shelving 00/0, Kitchen Case Work 0% Small Canopy Roofs 80% Interior Window Sills 0% Masonry 95% _ . 2) 'Nurses Home: _ Window Installation 90% Window Panning 87% Exterior Stairs 95% Install Elevator 5% Floor Seal,Basement ,. Int/Ext HM Frames 25% tnt/Ext Doors 5% Toilet Accessory B(ocking 60% Toilet Accessories 0% Toilet Vanities 0% Unit Doors(Wood) 0% 55% Shelf Blocking — Shelving 0% _ Kitchen Case Work Blocking 50% _ 0% . Kitchen Case Work Masonry 80% 3)'Site Work: ' Kiosk 60% ' Bike Racks 85% Dumpster Pads 0% 0% Concrete Sidewalks _ Concrete Sidewalks/Curbs _ Light Pole Bases ' 0% DIETZ&COMPANY ARCHITECTS,INC. 10/27/05—The question arose as to whether we still wanted to do the dehumidifier room. Marc believes that a price was never issued for this proposal. kern continued. 11/3/05—Af/C will have the COP by the end of the day. A&C will provide a ("sleeve to the Meth Rm for the drain line and will frame in the door and cover it with GWB. This is in case the owner doesn't accept the COP now and wants to install it later. Item continued. 36.1 CCD#2 I(/03/05—A&C noted that concrete prices have gone way up. In their price they will be including the additional costs of overtime,blankets,hot water and additives due to the winter conditions. They will pass any savings saving back to the owner if they don't have to cover the concrete with blankets,etc. item continued. 361 VAPOR BARRIER @ SOUTH HOME OLD MAIN ENTRANCE 11/03/05—Marc noted that a vapor barrier needs to be installed above the sheetrock and it needs to be taped at all seams. Item closed. 36.3 SOFFITS/CHASES 11/03/05—A&C will review what soffits and chases have and have not been installed in the South Home. Item continued. 36.4 SHEETROCK at TUBS 11/03/05—Peter noted that he will make sure that the sheetrock is installed at the tub flanges. Item continued. 36.5 CONCRETE SILLS 11/03/05—A&'C noted that several precast sills @ the Nurses Home need to be replaced/patched, 10 or 12 of them by Paul's count. A&C would like to use a patch kit on them. Marc would like a price for this work so we can get the owner's approval. Item continued. 36.6 COP#54 TRANSFORMER LOCATIONS 11/03/05—A&C will notify ML Schmitt that their price for the COP was not accepted. Item continued. 36.7 BI-FOLD DOOR HARDWARE I 1/03/05—A&C will verify if the hardware can be installed vertically on she bi-fold doors without overlapping the routed panel design. Marc noted that installing them horizontally is not acceptable. Rick noted that he will try to find knobs that will work at no additional cost Item`continued. SUMMARY OF ACTIONS REQUIRED: The Community Builders: Aquadro W Cerniti,General Contractors: • mule to uM er Old Main safety • Section 3 forms • Provide COP for temp heat pwr Dietz if Company Architects: • COP for seed Et Plantings • Fire Dept walk-thru(Lids) • De-leading COP • Review water infiltration in both buildings • South Home Model Unit • Revise Owner's name on Dots, Next meeting will be held at November 10,2005. Job meetings will be held on Thursdays at 9:00 am. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ Fs'COMPANY ARCHITECTS,INC. Marc Sternlck November 7,2005 Rick A dro,Aquadro fa'Cerruti,General Contractors copies: entailed: Steve Firgau,DFA Consultants Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Alan Delaney,Mass Devt' Dino D'Angelo,Lindgren&Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss,Lindgren 11 Sharpies *Tony Pasillo.,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro Ea Cerruti (thru Tino) jim Moran,MJ Moran Paul n,Lindgren TCB lidissa Leppopes TCB Paul Babin,Lindgren i!f Sharpies Steve Rogers,Rogers Management.Inc. Andrea ohnshon,Affordable Housing Trust Fund File *sent by mail 020144•ellrge s bosplal hillia-oyngnoceskonsv_incg36_11SSOS.doc Page 3 of 3 DIETZ&COMPANY ARCHITECTS,INC. 10/27/05-Present No new info. Item continued. 20.1 LANDSCAPING WORK 7/14/05-9/15/05 See previous mug minutes. 9/22/05-Present-Rick will provide a COP. Item continued. 10/27/05-Present. Tom noted that the planting needs to be added back,as well. Rick will try to put the planting back into the Contract for the same number as the credit issued. Item continued. 29.4 DRIVEWAY PERMIT 9/15/05- 10/20/05 See previous mtg minutes. Item continued. 10/27/05-Rick noted that new samples are being taken and will be re-submitted. hen continued. I I13/05-AEdC reissued the gravel submittal. Dietz&Co.sent the submittal to BOG to send off to Ned(DPW)for review. Item continued. 31.1 SOUTH HOME MODEL UNIT 9129/05didn Tom�would like model ing for the They will focus on Unit 105 for the model unDecember s e if�sCright off of Village Hill with Road for easy access. Item continued. 10/6/05-No new info. Item continued. 10/13/05-Present A&'C is on schedule to deliver the model unit. Item continued. 33.3 RISE ENGINEERING SITE VISIT 10/13/05- Paul noted that Rise Engineering will come out to the site in November for a review with payment to follow. Item continued. 10/20/05-Present-No new info. Item continued. 34.1 DRAINAGE TRENCH @ NORTHERN SIDE OF PARKING LOT ABOVE NURSES'HOME 10/20/05- David noted that there is water coming down from the lot above the parking lot on the North side of the Nurses' Home. There is a vein of water in the clay and it seems to be 18-inches below grade. David has suggested to add in a drainage trench to help keep the water from flowing under the parking lot and causing curbing to shift and the pavement to fail. David felt it should only cost around$2,000.00 to add this drainage in. Jeff Squire will develop a sketch for pricing. Item continued. 10/27/05-Berkshire Design Group suggested placing the trench under the curb,but the road is already graded and can not be ripped up along its top edge. The drainage trench will not be installed at this time Item closed. 11/3/05-The drainage trench has been installed as per the owner's request The installation was complete before a design could be issued for the trench. A&C will provide a COP for the work along with a sketch of how the drain was installed. Item continued. 35.1 WATER INFILTRATION 10/27/05-Pete noted that there appears to be water infiltrating somewhere near the side of the old tunnel at the Northwest corner of the Nurses Home. There are also two areas which had water damage in the South Home due to a roof leak In both buildings,there are concerns about mold becoming a problem. Item continued. 11/3/05-WIC noted that there is no leaking at this time. They believe that all of the leaks are fixed. Marc noted that any mold that exists needs to be removed. item continued. 35.3 FIRE DEPARTMENT WALK-THROUGH 10/27/05-Dominic requested that a preliminary walk-through with the Fire Department be conducted before the units are completed. Paul Stramese will coordinate a meeting with Paul Babin and/or Dino from Lindgren 6'Sharpies and the Fire inspector(Duane Nicols). Item continued. 11/3/05-The walk-through occurred last week. Paul noted that a pull alarm needs to be relocated and that a horn strobe needs to be installed. Paul also noted that ML Schmitt will not do the work until they have the report from LEIS noting the work that needs to be completed. Item continued. 35.6 KEYING 10/27/05-Present-Tom noted that Andrea is working on finalizing the keying details. Tom will review the package before it is submitted. Item continued. 35.7 OLD MAIN 10/27/05-Present. Pete noted that Old Main is completely unsecured and vandals(or anyone)can gain easy access. Tom will speak to Alan Delaney about it. Item continued. 35.8 DEHUMIDIFIER Page 2 of 3 — -- v0—V V 17 Hampden Street Springfield MA 01 103 (413) 733.6798 fax(413) 732-4385 t:aIETZ ly COMPANY ARCHITECTS,INC. Pd � �e MEETING NOTES DATE: November 3,2005 MEETING: CONSTRUCTION MEETING NO.36 PROJECT: Village at Hospital Hill-Phase I LOCATION: Aquadro mptone MA Offices Protect No: 20144 PRESENT: Tem-14egelifie Marc Sternick.Dietz EY Company Architects Af4dam a TGn Jeff Manley,Dietz&Company Architects Melissa-Leppenes $ Paul Stramese,TCS Rick Aquadro,Aquadro ft Cerruti,General Contractors Peter Lucas,Aquadro&'Cerruti Fine-Cardareffi. 1C Fins eanfeedr-A&G Jim Moran,MJ Moran,Inc WEATHER: Sunny 40° Corrections to previous meeting notes: None. Progress as reported by Contractor: See atcrehed Progress sheer submitted by Conoacrer. Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(AS's,Pits,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT/POWERIWATER 12/22/04-7/14/05 See Previous Meeting Notes. 7/2l/05-Present-A&C is working on it. Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-10/20/05 See Previous Meeting Notes. 10/27105-Rick will submit the Minority Hiring Report after the meeting,today. He noted that the Section 3 Report will take an additional two weeks. Item continued. I I/3105-No new info. Item continued. II.I SCHEDULE 5/12/05-10/20/05 See Previous Meeting Notes. 10/27105-A&C is very concerned that Mass Electric is not yet scheduled to power up Village Hill Road. Tom will continue to work with MassDevelopment to ensure that Mass Electric is pulling wires and activating the lines as soon as possible. Sheetrock taping has begun in the South Home and the nights are starting to get too cold for that type of work to meet Spec without heating. (tern continued. 1113105-Electrical will be in at the South Home by Monday. A&C noted that the schedule has slipped and that they will makeup that time once the heat is in the building. Item continued. 11.5 SUMP PUMP/UNDERSLAB DRAIN LINE 5/12/05-10/20/05 See Previous Meeting Notes. 10/27/05-Marc issued a CCD for this work. Schmitt agreed to bring their number. The total cost is now$13,435. Once the COP has been submitted with the revised numbers,Marc will issue a Change Order for this work Item continued. I I/3/05-A5/C revised the COP and this item has been included in CO#8. Item closed. 14.1 DE-LEADING 6/2105-9129/05 See previous meeting notes. 1016/05- Present AMC is working on a solution for the Nurses'Home entry. Item continued 10/20/05-A&C is working on the COP. Item continued. Page I of 3 DIETZ&COMPANY ARCHITECTS,INC. • Gravel Submittal • Revised site dwgs b details(BDG) • COP for capping cone steam tunnel • VCT layout In corridor • Revise COP 38 • CO#7 = Drainage Trench PR(BOG) Next meeting will be held at October 27,2005. Job meetings will be held on Thursdays at 9:00 am. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any correctdvns vi additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ b COMPANY ARCHITECTS,INC. Marc Sternick October 21,2005 copies: erneiie : Steve c_gau,DFA Cencultants Rick Aquadro,Aquadro it Cerruti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Alan Delaney,Mass Devi gels L'„gran y Sharpies Mart Darnc Berkshire Design Group Ditto D'nr s Nicole Weiss,Lindgren it Sharpies *Tony Patilb,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro&Cerruti (thru Tints) Dominic ingegneri,TCB Marvel Blakis ,Lindgren 5'Sharpies Paul Rabin 1 inderen it Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management,Inc. Andrea Pichette,TCB File Cornelia Cogswell,Affordable Housing Trust Fund *sent by mail ,-120144-rnage at hospital 1411100-almtgnotaskonstr_mfg34_102005.doc Page 5 of 5 DiETZ&COMPANY ARCHITECTS,INC. 10/13/05- The seats provided with the tubs cannot fold up with the 48"long grab bars and the grab bars need to remain 41s- long per MAAR. MC will provide the tub seat as spec'd(Safety First stool),remove the seats that came with the tubs aria patch the holes. This work will be done at no additional cost to the owner. Marc expressed concerns about the tubs being patched Rick stated that the patching is done professionally and will not be noticeable. Marc will accept this solution if the patches are not noticeable and it does not affect the tub's warranty. Item closed. 33.3 RISE ENGINEERING SITE VISIT 10/13/05- Paul noted that Rise Engineering ill tome out to the site in November for a review with payment to follow, hem continued. 10/20/05-No new info. item continued. 33.4 SITE ITEMS FROM CONTRACT MODIFICATiON#1 10/13/05- Tom will contact BDG about the site Items on Contract Modification#1 to verify if it was approved by the city and if not,he will find out if they feel that the city will require the items to be added back into the scope of the work. Peter noted that if we were to add back in the concrete curb.the concrete walk,etc.there is no way that the work could be finished before the winterrthere are too many factors involved. "After meeting note: Tom spoke with Rick Klein who had a brief conversation with Carolyn Misch from the City of Northampton. Carolyn noted that we would have to go in front of the planning board with any changes to the site plan. Tom noted that he wants Dietz 6'Co.and lolly to review the site plan and determine what sidewalks wbu/d be needed to obtairz a Certificate of Occupancy Tom would//kg to do what we need roger the CO and in the m me.tinrinie go i front of the planning board with the site changes then finish the strain the sprinx accordinz to the outcome of the Planning Board review.** 10/20/05 -TCB b BDG met with Carolyn to review the site plan changes and Jeff Squire brought a revised plan to the meeting reflecting those changes. The changes included adding back in to the scope concrete walks.concrete curbs and the cedar enclosure around the dumpsters. BDG's plan called out priority area's to install the concrete curb as well as sidewalks that will remain in the scope of the project. Tom marked up the plans at today's meeting for some changes that need to happen. Jeff will revise the plans and reissue them. Some of the items BDG to be revised:ramps - down to the dumpster from the side-via/Its. Integral curb and walk (site cast), pre-cast curb everywhere else, and 3�, dat::pster pad details. David will centime to try to get the pre-cast curb, There was also concern about puddling/icing near the raised structures,since there will only be a binder coat and the structures on the north side of the site will be raised. David noted that he will adjust the pavement to prevent puddling. AbC noted that we should add the curbing at the parking lot on the North side of the Nurses'Home as priority curbing. The grade is much higher at the lot above and it wiii wash down into the parking lot creating a mess and possible problems. item continued. 34.1 DRAINAGE TRENCH l NORTHERN SiDE OF PARKING LOT ABOVE NURSES`HOME 10/20/0S- David noted that there is water coming down from the lot above the parking lot on the North side of the Nurses' Home. There is a vein of water in the clay and it seems to be I 8-inches below grade. David has suggested to add in a drainage trench to help keep the water from flowing_under the parking lot and causing curbing to shift and the pavement to fail. David felt it should only cost around$2,000.00 to add this drainage in. Jeff Squire will develop a sketch for pricing. Item continued. 34.2 EXISTING TREE LOCATIONS 10/20/05- David noted 2 trees of concern on the South side of the South parking lot at the Nurses'Home. BDG noted that both of the trees have been reviewed and they are not concerned with the 2.trees_ It is ok if they cut part of the root structure on the tree that is 12 to 24-inches +/-from the curbing and that the other trees roots are below the proposed grade. item closed. 34.3 LIGHT POLE BASE HEIGHTS 10/20/05- BDG noted that at the North side of the parking lot that the light pole bases should be 6"above the height of the curb. Item closed. 34.4 BF BATHROOM SINKS 10/20/05- Peter noted that 2 sinks have been spec'd,one under plumbing and one under architectural. Marc said to use the wall mounted sinks called out under the plumbing specs. item closed. SUMMARY OF ACTIONS REQUIRED: Aquadro it Cerruti,General Contractors: The Community Builders: • Section 3 it VI/MBE forms • Contact Electric Company Ss Mass Devt'about • Provide COP for temp heat,pwr power to the site • COP for seed • Letter for Fire Chief • De-leading COP • Scope of site work to CO • South Home Model Unit Dietz it Company Architects: Page 4 of 5 - i, DIETZ&COMPANY ARCHITECTS,INC. 10/6/05-Rick will provide a letter to Tom confirming the location of the hydrant and the height of the Siamese connection. Item continued. 10/13/05-Rick will provide the letter to Tom no later then Friday. item continued. 10/20/05-Rick provided the letter to Torn at the meeting. Torn will forward the letters to the Fire Chief. kern closed. 27.1 SOUTH HOME WASHING MACHINE DRAIN PANS 9/1/05-9/29/05 See previous mtg minutes. 1016105-L&S approved the COP. Dietz b Co.will discuss their COP pertaining to the flooring with A&C. Item continued. 10/13/05-This COP will be resolved in the meeting with Dietz&Co.and Ai/C. item continued. 1 0/20/05-This COP was accepted and will appear on CO#7. kern closed. 28.1 CONCRETE STEAM TUNNEL(S) 9/1/05-9/22/05 See previous mtg minutes. 9/29/05-Present.Dietz&Co.will add this COP to the next CO. kern continued. 10/20/05-This COP was accepted and will appear on CO#7. Item closed. 28.3 ROOF BRACKET CREDIT 9/8/05- 9/22/05 A&C will provide a COP credit for the reduction in the number of brackets being installed. The number has been reduced down to 7 from 17. item continued. 9/22/05-Present A&C issued the COP,Dietz&Co.add it into the next CO. Item continued. 10/20/05-This COP was accepted and will appear on CO#7. Item closed. 29.1 SITE DRAIN LINE CONNECTIONS 9/15105- A&C needs to use Mass Development's drain lines for draining our footing drains. Mass Development stated that no water can go to the detention basin. Tom will discuss this item with Alan Delaney. Item continued. 9/29/05-Tom will contact Doug McDonald(DPW)to discuss she finishing of the detention basin. Item continued. 10/6/05-Mass Devt'will allow tie in as long as erosion is controlled. Item continued. 10/13/05-AfirC noted that nothing is tied into Mass Devt lines yet_ Peter is still running his sump at the Nurses'Home to keep water out of the stair since the footing drains are full from all of the rain we have had. Item continued. 10/20/05-A&C noted that the 24-inch pipe running to the detention basin has 16-inches of water in it,as well as water in the basin that hasn't receded. BDG is aware of this and Jeff Squire noted that it is ok that water Is in the basin. David will have to pump the basin in order to finish his work. item continued. 29.4 DRIVEWAY PERMIT 9/15/05- Olander Drive must meet city standards and will require a driveway permit. Item continued. 9/22/05-Easements will be provided. Item continued. 9/29/05-A&C has all of the permits in place. Tom noted that the city will need to review the submittals for the subgrade material and the pavement when they are submitted. Dietz&Co.will add a note to the transmittal that goes to BDG for them to send a copy to Ned-atshe_DPW for review/comment.. Item continued. 10/6/05-Rick noted that Dietz&Co.should have the pavement submittals. Dietz& Co will look thru their records/submittals. Rick will check with David Dieu about the graveisubmittai. kern continued. 10/13/05-A&C provided the gravel submittal. BDG will forward a copy to Ned at the DPW for review. Item continued. 10/20/05-''After meeting note. Jeff Squires sent.out a memo stating that Ned rejected the gravel submittal. He noted it appeared to be an old Allied test from another project and he wants the tests for this project.The COP for the gravel and pavement have been approved and it will appear in a CO after the DPW approves the gravel submittal. item continued. 31.1 SOUTH HOME MODEL UNIT 9/29/05- Torn would like a model unit for the South Building by or before the end of December if A&C can provide it. A&C didn't see a problem with doing this. They will focus on Unit 105 for the model unit since it is right off of Village Hill Road for easy access. Item continued. 10/6/05-No new info. Item continued. 10/13/05-Present. A&C is on schedule to deliver the model unit. Item continued. 32.1 DUMPSTER PADS 10/6/05- A&C needs the dumpster pad sizes and confirmation/clarification on the detailing of the pad and fence. Dietz&Co. will review this item with BDG. Item continued. 10/13/05-A&C will provide the dumpster pad sizes as spec'd. The fence will be installed outside of the dumpster pad. AWC will provide a COP for changing the dumpster pad for the South Home from bit cons to concrete. item continued. 10/20/05-See item 33.4 for additional information on the dumpster pads. Item closed. 33.1 BF TUBS&TUB SEATS Page 3 of 5 131E 1 Z&COMPANY ARCHITECTS,INC. 10/13/05—Rick will get the report to Tom tomorrow. Item continued. 10/20/05-Rick will finish this today and get it to Tom. Item continued. 4.2 DRAIN PIPE INVERTS/SITE UTILITIES I/20/05—9/22/05 See Previous Meeting Notes. 9/29/05—A&C provided COP 38 RI. This revision only contained Electrical,Telephone,Cable Cr Gas revisions. A&C will provide and additional COP with the remaining items. Item continued. 10/6/05—A&C issued the revised COP 38. Dietz& Co.and the other design team members will review the revised COP. item continued. 10/13/05—Rick noted that he needs this to be resolved this month so he can bill for the work on October's requisition. Item continued. 10/20/05—COP 38 has been resolved. A&C will reissued COP 38R I with$2,500.00 taken off the price and then this entire COP can be added to the next CO. Item continued. 11.1 SCHEDULE 5/12/05-9/29/05 See Previous Meeting Notes. 1016/05—A&C provided an updated schedule. A&C is on schedule with the possibility of turning the buildings over early. They will revise the roofing section. A&C is looking to have power to the buildings by October I7'f'_ Item continued. I O/13/05—A&C noted that all outstanding COPs need to be resolved before the end of the month and would like to set up a meeting with Dietz&Co.to discuss the COPs in question. Marc will contact Rick to set up a time to meet. Peter also noted that there have been a couple.of leaks in the Nurses' Home roof withall of the rain. A&C is hoping to have Rivet back on site Monday to install the roofing up to the roof of the addition. Jim noted that he will have both mechanical rooms finished by next week. He will be ready to fire the boilers in the South Home by Nov. i'. A&C is still confident that they will be reedy for the power by the week of the i . Peter noted that the gas line for the Nurses' Home is 2 weeks out since it Is the shallowest item going into the future Colander Drive along with the telephone line. All of the windows are installed In both buildings except the eyebrow window and the windows at the addition. Dietz is planning to be paving in November. Item continued. 10120/05— A&C is concerned about being able to get power to the buildings. They are all set on there end,however,they were told that the electric company is waiting for Mass Devt'to pay them before it is run to our site. TCB will look into this item. Item continued. 11,5 SUMP PUMP/UNDERSLAB DRAIN LINE 55712105-9/29/05 See Previous Meeting Notes. 10/6/05—Rick should have this ready for tomorrow. Peter noted that this item is on a critical path. Item continued. 10/13/05—A&C provided die COP after last weeks meeting. BDG is reviewing the COP. Peter noted that this item is on a critical path and needs to be resolved by next week. Item continued. 10/20/05—David's portion of the COP was accepted. A&C will split David's it Schmitt's numbers from this COP. item continued. 13.1 NURSES'HOME 2X2 CONCRETE STEAM TUNNEL 5/26/05—7/7/05 See Previous Meeting Notes. 9/15/05—Present A&C will provide the COP ASAP. item continued. 14.1 DE-LEADING 6/2/05—9/22/05 See previous meeting notes. 9/29/05 A&C is working on the COP for this item. The South Home entry will contain 6 columns in the scope of work. The price for the columns will be based on COP#41(Total cost of 6 coiumns=$4,092.00). item continued. 10/6/05— Present AbC is working on a solution for the Nurses'Home entry. Item continued. 10/20/05—A&C Is working on the COP. Item continued. 20.1 LANDSCAPING WORK 7/i4/05—9/8/05 See previous mtg minutes. 9/15/05 —CO#6 was issued and signed at the mtg and it contained adding the seed back in for$4,200. Rick noted at the meeting that he will need to review the numbers with Mazi and that there may be some additional costs for adding the seeding back In without including the landscaping.If there are any additional costs it will be added Into another Change Order.kern continued. 9/22/05—Present-Rick will provide a COP. Item continued. 25.5 SIAMESE CONNECTION 8/11/05—9/22/05 See previous mtg minutes. 9/29/05—The letter is being generated for the Fire Chief,A&C is waiting for confirmation from MJ Moran before they sign off on the Siamese connection height and distance from the hydrant Item continued. Page 2 of 5 DIETZ&COMPANY ARCHITECTS,INC. 17 iamp{ten Street Springfield MA"01103 (413) 733.6798 Fax(413) 732-4385 • iW1 ) 4 MEETING NOTES DATE October 20,2005 T"IEE f l G=-----CONSTRUCTION MEETING NO.34 PROJECT: Village at Hospital Hill—Phse1 LOCATION: Aquadro&Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Torn Kegelman,TCB Marc Sternick,Dietz&Company Architects Andrea Pichette,TCB Jeff Manley,Dietz& Company Architects Jeff Squire,Berkshire Design Group Dick Aquadro,Aquadro&Cerruti Paul Strainese,TCB Rick Aquadro,Aquadro y Cerruti,General Contractors Peter Lucas,Aquadro it Cerruti - -- Ch_is SeefeFe k. David Dietz,Dietz Construction Jim Moran,MJ Moran,Inc WEATHER: Sunny 40". be providing the tub seats not Jim Moran. Corrections to previous meeting notes: item;i#33.i dated 10/13,Ac C will p- t; Pr_ by C 'Now n/rams ;� the g as�fitod�t�±A4'C_'c r eorr has not changed from the previous week. Progress as rrpr„-�.,by Coat-actor: � -._ srzy the - - AU percentages below are based on AbC's weekly reporr." General: T o t a l Man Power: 56 Workers: I Super, 10 Carpenters,7 Laborers, I Mason,7 from ML Schmitt, I I from MJ Moran, 13 from United Drywall ,0 Rivit Roofing, 0 Tridon Spray Foam,2 Accufab,4 Dietz Construction,0 Superior Waterproofing,2 ,,� Dietz C pp% rng oting drains, harkfilling & Coffey & Heady Painting and 0 i�_€. Higgens (Floors). t�..� onst. is complete i^.:�!!' o footing compacting at both buildings. Rain leaders 75%,drainage structures 60%,underground electrical 100%,&the parking lots are 40% complete. The Electrical switch gear Is 75%and the Transformer/Secondary lines are 100%for both buildings. South Home: Window installation Is at 95% and panning is 95% complete, Footings 100%, Exterior Stairs 95%, The interior/exterior hollow metal frames are 50%complete,interior/Exterior Doors 20%,Toilet Accessory Blocking 90%,Unit Doers 5%, Shelf Blocking 90% and Kitchen Casework Blocking 90%. Small Canopy Roofs 65% Masonry is 90%. The overall rough electric is 90%complete. 80%of the heating and ventilation is complete;90%of the plumbing.85%of the sprinkler system,25%of the Insulating and 10%of the controls. The rough framing at the clgs is 95%,rough framing at the exterior walls 95%,the sheet rock 80%,sheet rock taping 20%,the interior framing 85%and 10%of the chases. The roofing is 85%complete& 60%of the sheet metal. Tridon Spray Foam is 95%complete- Foundation waterproofing is 85%complete& the window caulking at both bidgs is 80%complete. Coffey&Heady has 10%of the exterior painting completed. Nurses'Home: Window installation 85%,Window Panning 87%.Footings 95%,Exterior Stairs 95%,Addition Concrete Walls 90%, floor sealer in the basement 95%,the interior/exterior hollow metal frames are 25%complete,interior/Exterior Doors 5%,Toilet Accessory Blocking 55%,Shelf Blocking 50%,Kitchen Casework Blocking 50%and the masonry 80%. The rough electric is 30%at the bsmnt.40%at the 1"floor,50%at the 2"°floor and 90%at the Id floor. 35%of the sprinkler system is complete& 25%of the rough plumbing,30%of the rough heating&ventilation.5%of the insulating is complete-and-5%of the controls. The rough framing at the clgs is 75%complete and the rough framing at the exterior walls is 90%,the sheet rock is at 15%.5%of the sheetrock taping, Interior Framing 35%,Soffits 5%and Chases 5%and the framing at the addition is 25%complete. The roofing is 65%complete& 40%of the sheet metal. Tridon Spray Foam is 95%complete. The elevator framing is 100%complete and 100%of the addition framing is complete and Access Ladders 80%, exterior roof brackets are 100% complete and the exterior stair rails for both buildings are 5%complete.Foundation waterproofing Is 85%complete. Exterior painting is 20%complete. Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at nng. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04—7/14/05 See Previous Meeting Notes. 7/21/05—Present-A&C is working on it. Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-10/6/05 See Previous Meeting Notes. Page 1 of 5 r= • DIETZ&COMPANY ARCHITECTS,INC. SUMMARY OF ACTIONS REQUIRED: Aquadro&Cerruti,General Contractors: The Community Builders: • Section 3&WMBE forms • Paul will verify the schedule for the site utilities. • Provide COP for temp heat,pwr • Letter for Fire Chief • Letter for Fire Chief • Scope of site work to CO • COP for seed • De-leading COP • South Home Model Unit Dietz 6'Company Architects: • Gravel Submittal • Add to next CO: Roof brackets,conc steam • COP for capping conc steam tunnel tunnel • Dumpter Pads • Meet with AfIC to discuss COPs in question before next weeks meeting. • Review site for sidewalks needed for CO(BDG and Dietz id Co.) • Next meeting will be held at October 20,2005. Job meetings will be held on Thursdays at 8:00 am. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ&COMPANY ARCHITECTS,INC. Jeff Manley October 14,2005 copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro if Cerruti,General Contractors Torn Kegelman.TCB Paul Stramese TCB Jeff Squire,Berkshire Design Group Alan Delaney,Mass Devt' Dino D'Angelo,Lindgren&Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss,Lindgren F!Sharpies *Tony Patillo,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro&Cerruti (thru Tino) Dominic Ingegneri,TCB Marvin Blakley,Lindgren fie Sharpies Paul Sabin,Lindgren b Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management,Inc. Andrea Pichette,TCB File Cornelia Cogswell,Affordable Housing Trust Fund *sent by mail v:120144-virlage at hospital h1110a-nlmtgnotestmnstr_mtg32_100605_doe Page 4 of 4 • DIETZ&COMPANY ARCHITECTS,INC. 9/1/05-9/22/05 See previous mtg minutes. 9129/05-Present Dietz if Co.will add this COP to the next CO. Item continued. 28.3 ROOF BRACKET CREDIT 9/8/05- 9/22/05 A&C will provide a COP credit for the reduction in the number of brackets being installed. The number has been reduced down to 7 from 17. Item continued. 9/22105-Present A&C issued the COP,Dietz f3 Co.add it into the next CO. Item continued. 29.1 SITE DRAIN LINE CONNECTIONS 9/15/05- A&C needs to use Mass Development's drain lines for draining our footing drains. Mass Development stated that no water can go to the detention basin. Tom will discuss this item with Alan Delaney. Item continued. 9/29105-Tom will contact Doug McDonald(DPW)to discuss the finishing of the detention basin. Item continued. 10/6/05-Mass Devt'will allow tie in as long as erosion is controlled. Item continued. 10/13/05-A&C noted that nothing is tied into Mass Devt'tines yet Peter is still running his sump at the Nurses'Home to keep water out of the stair since the footing drains are full from all of the rain we have had. Item continued. 29.4 DRIVEWAY PERMIT 9/15/05- Olender Drive must meet city standards and will require a driveway permit. kern continued. 9/22/05-Easements will be provided. Item continued. 9129/05-A&'C has all of the permits in place. Tom noted that the city will need to review the submittals for the subgrade material and the pavement when they are submitted. Dietz fa'Co.will add a note to the transmittal that goes to BDG for them to send a copy to Ned at the DPW for review/comment Item continued. 10/6/05-Rick noted that Dietz&Co.should have the pavement submittals. Dietz&Co will look thru their records/submittals. Rick will check with David Dietz about the gravel submittal Item continued. 10/13/05-A&C provided the gravel submittal. BDG will forward a copy to Ned at.the.DPW for review. kern continued. 31.1 SOUTH HOME MODEL UNIT 9/29/05- Tom would like a model unit for the South Building by or before the end of December if AffC can provide it. A&C didn't see a problem with doing this. They will focus on Unk 105 for the modet unit since it is right off of Village Hill Road for easy access. Item continued. I0/6/05-No new info. Item continued. 10/13/05-grit is on schedule to deliver the model unit. Item continued. 32.1 DUMPSTER PADS 10/6/05- Af&C needs the dumpster pad sizes and confirmation/clarification on the detailing of the pad and fence. Dietz fd Co. will review this item with BDG. Item continued. 10/13/05-AfdC will provide the dumpster pad sizes as spec'd. The fence will be installed outside of the dumpster pad. A&C will provide a COP for changing the dumpster pad for the South Home from bit comic to concrete. Item continued. 33.1 BF TUBS fd TUB SEATS 10/13/05- The seats provided with the tubs cannot fold up with the 48"long grab bars and the grab bars need to remain 48" long per MAAB. jim Moran will provide the tub seat as spet'd(Safety First stool),remove the seats that came with the tubs and patch the holes. This work will be done at no additional cost to the owner. kern closed. 33.2 SEALING DOOR EDGES 10/13/05- Paul noted that he would like A&'C to make sure the that tops 6'bottoms of the doors are sealed. Peter will paint the tops and bottoms of all doors as they install them. kern closed. 33.3 RISE ENGINEERING SITE VISIT 10113/05- Paul noted that Rise Engineering will come out to the site in November for a review with payment to follow. Item continued. 33.4 SITE ITEMS FROM CONTRACT MODIFICATION#1 10/13/05- Tom will contact BDG about the site items on Contract Modification#1 to verify if it was approved by the city and if not,he will find out if they feel that the city-Witt require the items to be added back into the scope of the work Peter noted that if we were to add back in the concrete curb,the concrete walk,etc.there is no way that the work could be finished before the winter,there are too many factors involved. "*Akertneetingnote: Tom spoke with Rick Klein who had a brief conversation with Carolyn Misch from the City of Northampton. Carolyn noted that we would have to go in front of the planning board with any changes to the site plan. Tom noted that he wants Dietz&'Co.and 8DG to review the site plan and determine what sidewalks would be needed to obtain a Certificate of Occupancy. Tom would like to do what we need to get the CO and in the meantime go in front of the planning board with the site changes then finish the site in the spring according to the outcome of the Planning Board review.*' Page 3 of 4 DIETZ&COMPANY ARCHITECTS,INC. 4.2 DRAIN PIPE INVERTS/SITE UTILITIES 1/20/05-9/22/05 See Previous Meeting Notes. 9/29/05--A&C provided COP 38 RI. This revision only contained Electrical,Telephone,Cable E1 Gas revisions. A&C will provide and additional COP with the remaining items. Item continued. 10/6/05-AE&C issued the revised COP 38. Dietz 6'Co.and the other design team members will review the revised COP. Item continued. 10/13/05-Rick noted that he needs this to be resolved this month so he can bill for the work on October's requisition. Item continued. II.1 SCHEDULE 5/12/05-9/29/05 See Previous Meeting Notes. 10/6/05A&'C provided an updated schedule. A&C is on schedule with the possibility of turning the buildings over early. They will revise the roofing section. A6'C is looking to have power to the buildings by October IT". Item continued. 10/13/05 AE/C noted that all outstanding COPs need to be resolved before the end of the month and would like to set up a meeting with Dieu E'Co.to discuss the COPS in question. Marc will contact Rick to set up a time to meet Peter also noted that there have been a couple of leaks in the Nurses'Home roof with all of the rain. A&C is hoping to have Rivet back on site Monday to install the roofing up to the roof of the addition. Jim noted that he will have both mechanical rooms finished by next week. He will be ready to fire the boilers in the South Home by Nov. I". A&C is still confident that they will be ready for the power by the week of the I7"'. Peter noted that the gas line for the Nurses' Home is 2 weeks out since it is the shallowest item going into the future Olander Drive along with the telephone line. All of the windows are installed in both buildings except the eyebrow window and the windows at the addition. Dietz is planning to be paving in November. Item continued. 11.5 SUMP PUMP/UNDERSLAB DRAIN LINE 5/12/05-9/29/05 See Previous Meeting Notes. 10/6/05-Rick should have this ready for tomorrow. Peter noted that this item is on a critical path. Item continued. 10/13/05-AE/C provided the COP after last weeks meeting. BDG is reviewing the COP. Peter noted that this item is on a critical path and needs to be resolved by next week. Item continued. 13.1 NURSES'HOME 2X2 CONCRETE STEAM TUNNEL 5/26/05-7/7/05 See Previous Meeting Notes. 9/15/05-Present A&C will provide the COP ASAP. Item continued. 14.1 DE-LEADING 6/2/05-9/22/05 See previous meeting notes. 9/29/05-A&C is working on the COP for this item. The South Home entry will contain 6 columns in the scope of work. The price for the columns will be based on COP#41(Total cost of 6 columns=$4,092.00). Item continued. 10/6/05- Present AE'C is working on a solution for the Nurses'Home entry. Item continued. 20.1 LANDSCAPING WORK 7114/05-9/8/05 See previous mtg minutes. 9/15/05-CO#6 was issued and signed at the mtg and it contained adding the seed back in for $4,200. Rick noted at the meeting that he will need to review the numbers with Mazi and that there may be some additional costs for adding the seeding back in without including the-landscaping.If there are any additional costs it will be added into another Change Order.Item continued. 9/22/05-Present-Rick will provide a COP. Item continued. 25.5 SIAMESE CONNECTION 8/11/05-9/22/05 See previous mtg minutes. 9/29105-The letter is being generated for the Fire Chief,AEC is waiting for confirmation from MJ Moran before they sign off on the Siamese connection height and distance from the hydrant. Item continued. 10/6/05-Rick will provide a letter to Tom confirming the location of the hydrant and the height of the Siamese connection. Item continued. 10/13/05-Rick will provide the letter to Tom no later then Friday. Item continued. 27.1 SOUTH HOME WASHING MACHINE DRAIN PANS 9/1/05-9/29/05 See previous mtg minutes. 1016/05-LfdS approved the COP. Dietz Es Co.will discuss their COP pertaining to the flooring with A&C. Item continued. 10/13/05-This COP will be resolved in the meeting with Dietz'Co.and A&C. Item continued. 28.1 CONCRETE STEAM TUNNEL(S) Page 2 of 4 X8. 50 DIETZ b COMPANY ARCHITECTS,INC lsStrt2 S■ringfield'''r'1 1:)03 (413) 7334798 Fax(413) 732-4385 v. I 1 i J MEETING NOTES DATE October 13,2005 r MEETING: CONSTRUCTION MEETING NO.33 PROJECT: Village at Hospital Hill—Phase! • LOCATION: Aquadro&Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegelman,TCB Andrea te,-TGB Jeff Manley,Dietz&'Company Architects Paul Stramese,TCB Rick Aquadro,Aquadro-&Cerruti,General Contractors Dominic Ingegneri,TCB Peter Lucas.Aquadro Fi'Cerruti Chris-Sanford,AWC David-Diictz;Diieta-Censtriuction . Bob-No rte_,ML Tom Sehmi... MI-Schmitt Glade- mitt Jim Moran,MJ Moran,Inc WEATHER: Rainy 40° Corrections to previous meeting notes: Item#4.2 dated 9/22/05 add:"Tom Schmitt also noted that if ML Schmitt did not do the underground piping work that the$5,000 rebate would not necessarily be available". Progress as reported by Contractor. J°Note if items are in gray the%as noted on A&C's report has not changed from the previous week. Al percentages below are based on ArfC's weekly report' General Total Man Power. 54 Workers: I Super, 10 Carpenters,7 Laborers, I Mason,6 from ML Schmitt, 10 from MJ Moran, 12 from United Drywall,0 Rivit Roofing, 0 Tridon Spray Foam,2 Accufab,2 Dietz Construction,0 Superior Waterproofing EY 0 Coffey Et'Heady Painting. Dietz Const is 80%complete installing footing drains,backfilling&compacting at both buildings. Rain leaders 75%,drainage structures 50%,underground-electrical 90%,6 the parking lots are 35%complete. The Electrical switch gear is 60%and the Transformer/Secondary lines are 50%for both buildings. South Home; Window installation is at 95%and panning is 95%complete,Footings 95%,Exterior Stairs 95%,The interior/exterior hollow metal frames are 50% complete, Interior/Exterior Doors 20%, Toilet Accessory Blocking 90%, Unit Doors 5%, Shelf Blocking 90%and Kitchen Casework Blocking 90%.Small Canopy Roofs 50%E Masonry is 90%. The overall rough electric is 90% complete. 80% of the heating and ventilation is complete, 90% of the plumbing, 80% of the sprinkler system and 25%of the Insulating. The rough framing at the clgs is 90%,rough framing at the exterior walls 95%,the sheet rock 38%,the interior framing 85% and 5% of the chases. The roofing is 85% complete & 60% of the sheet metal. Tridon Spray Foam is 95% complete. Foundation waterproofing is 85%complete&the window caulking at both bldgs is 50%complete. Nurses'Home: Window installation 82%,Window Panning 87%,Footings 95%,Exterior Stairs 95%,Addition Concrete Walls 90%, floor sealer in the basement 95%,the interior/exterior hollow metal frames are 25%complete,Interior/Exterior Doors 5%,Toilet Accessory Blocking 50%,Shelf Blocking 50%,Kitchen Casework Blocking 50%and the masonry 80%. The rough electric is 30%at the bsmnt,40%at the I`t floor,50%at the 2nd floor and 90%at the 3rd floor. 35%of the sprinkler system is complete&20%of the rough plumbing,30%of the rough heating 6'ventilation and 2%of the insulating is complete. The rough framing at the clgs is 70% complete and the rough framing at the exterior walls is 85%,the sheet rock is at 15%,Interior Framing 25%,Soffits 5%and Chases 5%- The roofing is 55%complete Et 40%of the sheet metal. Tridon Spray Foam is 95%complete. The elevator framing is 100% complete and 95% of the addition framing is complete.and Access Ladders 80%. Foundation waterproofing is 85% complete. Exterior painting is 10%complete. Shop Drawing Log Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04—7/14/05 See Previous Meeting Notes. 7/21/05—Present-Af'C is working on it. Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-10/6/05 See Previous Meeting Notes. 10/13/05—Rick will get the report to Tom tomorrow. Item continued. Page I of 4 DIETZ&COMPANY ARCHITECTS,INC. I0/6/05—Rick noted that Dietz&Co.should have the pavement submittals. Dietz&Co will look thru their records/submittals. Rick will check with David Dietz about the gravel submittal. Item continued. 31.1 SOUTH HOME MODEL UNIT 9/29/05— Tom would like a model unit for the South Building by or before the end of December if A&C can provide it. A&C didn't see a problem with doing this. They will focus on Unit 105 for the model unit since it is right off of Village Hill Road for easy access. Item continued. 10/6/05—No new info. Item continued. 32.I DUMPSTER PADS 10/6/05— A&C needs the dumpster pad sizes and confirrnation/ciarification on the detailing of the pad and fence. Dietz it Co. will review this item with BDG. Item continued. SUMMARY OF ACTIONS REQUIRED: Aquadro&Cerruti,General Contractors. The Community-Bugders:. • Section 3&WMBE forms • Paul will verify the schedule for the site utilities. • Provide COP for temp heat,pwr • Torn will call Doug McDonald about the finishing • Letter for Fire Chief of the detention basin. • COP for seed • Letter for Fire Chief • De-leading COP • COP for sump pump/underslab drain Dietz R Company-Architects: • Colander submittals for subgrade& pavement • Add to next CO: Roof brackets,cone steam • South Home Model Unit tunnel • Gravel Submittal • Dumpter Pads • Pavement submittal Next meeting will be held at October 13,2005. job meetings will be held on Thursdays at 9:00. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, In writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ&COMPANY ARCHITECTS,INC. Marc Sternkk October 7,2005 copies: emailed: Steve Firgau,DEA Consultants Rick Aquadro,r e,Aquadro fa Cerruti,General Contractors Tom Kegelman,TCB Jeff Squire,Berkshire Design Group Alan Delaney,Mass Devi Dino D'Angelo,Lindgren b Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss,Lindgren Er Sharpies *Tony Patillo,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro 6 Cerruti (thru Tino) Dominic ingegneri,TCB Marvin Blakley,Lindgren&Sharpies Paul Babin,Lindgren ft Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management,Inc. Cornelia C gswe I Affordable Housing Trust Fund File *sent by mail 220144-vt1agt af 6ospaal WMWB•caMtamtsAcomv_m532_IW605.doC Page 4 of 4 DIETZ&COMPANY ARCHITECTS,INC. 9/22/05-A&C will review this item and provide some options of how to resolve the scope of work for the Nurses' Home old main entrance. Item continued. 9/29/05-ABC is working on the COP for this item. The South Home entry will contain 6 columns in the scope of work. The price for the columns will be based on COP#41(Total cost of 6 columns=$4,092.00). Item continued. 10/6/05-A&C is working on a solution for the Nurses'Home entry. Item continued. 20.1 LANDSCAPING WORK 7/14/05-9/1/05 See previous mtg minutes. 9/8/05-The seed is added back in for the price of$4.200 as listed under item#7 in contract modification number one. Since the plantings will not be ready before the winter TCB wilLdecide at a later date if they want to add them back in. The seed will be added to the next change order. Item continugd. 9/15/05-CO#6 was issued and signed at the mtg and it contained adding the seed back in for$4,200. Rick noted at the meeting that he will need to review the numbers with Mazi and that there may be some additional costs for adding the seeding back in without including the landscaping.If there are any additional costs it will be added into another Change Order.Item continued. 9/22/05-Present Rick will provide a COP_ Item continued. 25.5 SIAMESE CONNECTION 8/11/05-9/8/05 See previous mtg minutes. 9/15/05-The fire hydrant location was confirmed. Jim noted that the height of the Siamese connection will be resolved in the next week. Conrad sent plans to the Fire Chief to review. kern continued. 9/22/05-A letter will be provided to the Fire Chief indicating that the height of the Siamese connection will be at least 20" above grade,that the fire hydrant will be 100'+/-from the Siamese connection and a 6•-0"wide path will be maintained by the owner during the winter time for access at the Nurses Home. Item continued. 9/29/05-The letter is being generated for the Fire Chief,ABC is waiting for confirmation from MJ Moran before they sign off on the Siamese connection height and distance from the hydrant- Item continued. 10/6/05-Rick will provide a letter to Tom confirming the location of the hydrant and the height of the Siamese connection. Item continued. 25.6 TREE ROOTS 8/11/05-8/18/05 See previous mtg minutes. 8/25/05-Present A&C has agreed to maintain protection of the roots. Item closed. 27.1 SOUTH HOME WASHING MACHINE DRAIN PANS 9/1/05-9/15/05 See previous mtg minutes. 9/22/05-AWC issued a COP. Item continued. 9/29/05-LbS is reviewing the COP. Item continued. 10/6/05-LbS approved the COP. Dieu b Co.will discuss their COP pertaining to the flooring with A&C. Item continued. 28.1 CONCRETE STEAM TUNNEL(S) 9/1/05-9/15/05 See previous mtg minutes. 9/22/05-The work is complete and AWC issued the final COPs.Dietz b Co.will review the COPs and add to the next CO. Item continued. 9/29/05-Present Dietz b Co.will add this COP to the next CO. Item continued. 28.3 ROOF BRACKET CREDIT 9/8/05- Present ABC will provide a COP credit for the reduction in the number of brackets being installed. The number has been reduced down to 7 from 17. Item continued. 9/22/05-Present A&C issued the COP,Dietz b Co.add it into the next CO. kern continued. 29.1 SITE DRAIN LINE CONNECTIONS 9/15/05- A&C needs to use Mass Development's drain lines for draining our footing drains. Mass Development stated that no water can go to the detention basin. Tom will discuss this item with Alan Delaney. Item continued. 9/29/05-Tom will contact Doug McDonald(DPW)to discuss the finishing of the detention basin. Item continued. 10/6/05-Mass Devt'will allow tie in as long as erosion is controlled. kern continued. 29.4 DRIVEWAY PERMIT 9/15/05- Olander Drive must meet city standards and will require a driveway permit Item continued. 9/22/05-Easements will be provided. Item continued. 9/29/05-A&C has all of the permits in place. Tom noted that the city will need to review the submittals for the subgrade material and the pavement when they are submitted. Dietz b Co_will add a note to the transmittal that goes to BDG for them to send a copy to Ned at the DPW for review/comment Item continued. Page 3 of 4 DIETZ ii:COMPANY ARCHITECTS,INC. 10/6/05-Tom and Rick met yesterday and Rick is pulling the info together. Item continued. 4.2 DRAIN PIPE INVERTS/SITE UTILITIES 1/20/05-9/8/05 See Previous Meeting Notes. 9/15/05-Dietz&Co will contact Mark(BDG to confirm that the 12"water line can change to an 8"fine.David noted that the credit will be minimal since there will be a restocking fee for the 12"line already purchased.Dietz 6' Co will also check with Mark to see if the pavement needs to have a 2"base and a 2"top coat(Req'd by the City)vs 2-I/2"and 1- 1/2"as noted on the dwgs. David Dietz will give A&C a schedule for connections and compaction on Olander Drive. David noted that pipes that are to have pavement over them and the 24"RCP line are items on a critical path.Torn noted that the sidewalk between Village Hill Road and the driveway entrance to the parking lot(approximately 30') should be changed from asphalt to concrete.Item continued. 9/22/05 -Before the project meeting today the project team met with David Dietz and Tom Schmitt to discuss COP#38. Dino will contact the electrical inspector to see if the primary electrical conduit can be installed by David Dietz instead of ML Schmitt to save on labor costs. Tom Schmitt is open to a$5,000 rebate on Olanderwork and on labor costs as well as reducing some of his other costs,which he agreed to revise. Tom Schmitt noted that 4"pvc costs have gone up and provided bids from suppliers. David will take a second look at his numbers and see where he can bring them down. In David's pricing he is not charging for removing any of the existing soils that cannot be used. To reduce the cost of COP#38 Tom K.gave approval to remove from the scope of work the addition of the stubs for future catch basins in Olander Drive. David will still provide the coring and brick up the holes. David noted that this is an item that will not cost less if it is done now. David also noted that he hasn't added in any premium time,even though his scope of work has increased but the schedule has not changed. Provide a 3"binder course(instead of 2-1/2"as noted on dwgs) and a 2"topcoat (instead of I-I/2" on dwgs) and the gravel base will need to be doubled to 24" per city requirements for an industrial road for the Olander Drive hammer head. The topcoat will not be poured until Olander Drive is paved,which is not within the scope of this project. The granite curb will be deleted at the driveway entrance and replaced with asphalt berm. David will have his revised pricing for Monday. Item continued. 9/29/05-A&C provided COP 38 R1. This revision only contained Electrical,Telephone,Cable& Gas revisions. A&C will provide and additional COP with the remaining items. Item continued. 10/6/05-A&C issued the revised COP 38. Dietz 6' Co.and the other design team members will review the revised COP. Item continued. Ii.I SCHEDULE 5/12/05-9/1/05 See Previous Meeting Notes. 9/8/05-Mj Moran increased his work forces. Paul noted his concern with Dietz.Construction's schedule. A&C is working with David Dietz to get him going. Item continued. 9/15/05-Present The schedule will be reviewed at the next meeting. kern continued. 9/22105-The schedule will be reviewed at the next meeting. kern continued. 9/29/05-A&C is updating the schedule and working with David Dietz on the work in Olander Drive. item continued. 10/6/05-A&C provided an updated schedule. A&C is on schedule with the possibility of turning the buildings over early. They will revise the roofing section. A&C is looking to have power to the buildings by October 17th. Item continued. 11.5 SUMP PUMP/UNDERSLAB DRAIN LINE 5/12/05-9/1/05 See Previous Meeting Notes. 9/15/05-CO#6 was issued and signed at the mtg and it contained the underslab drain line. ABC is working on the COP for the sump pump. Rick gave David the PR.to price at the meeting. Item continued. 9/15/05-9/29/05-A&C will provide a COP for the scope as noted in the PR. Item continued. 10/6/05-Rick should have this ready for tomorrow. Peter noted that this item is on a critical path. Item continued. 13.1 NURSES'HOME 2X2 CONCRETE STEAM TUNNEL 5/26/05-6/2/05 See Previous Meeting Notes. 6/9/05-The work is complete. A&C will issue a COP for capping the pipe/tunnel that was additional to the original scope of work. Item continued. 6/16/05-No new info. item continued. 7/7/05-Present No new Info. Item continued. 9/15/05-Present A&C will provide the COP ASAP. Item continued. 14i i DE-LEADING 6/2/05-9/1/05 See previous meeting notes. 9/8/05-COP#41 was issued. Dick added a post-it-note to the COP indicating if there are only 4 columns in the scope for the South Home entry the price would be$2,728.00. item continued. 9/15/05-COP#41 did not include all of the items in PR 6 R2. Tom will meet with Dick Aquadro after the meeting to discuss the scope of work then Are C will revise the COP and reissue it. Item continued. Page 2 of 4 DIETZ it COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01103 (413) 733.6798 Fax(413) 732-4385 MEETING NOTES DATE: October 6,2005 MEETING: CONSTRUCTION MEETING NO.32 PROJECT: Village at Hospital Hill—Phase I LOCATION: Aquadro b Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz&Company Architects Jeff Manley,Dietz&Company Architects Melissa-Leppenes.TCB ' Rick Aquadro,Aquadro&Cerruti,General Contractors Dominic Ingegneri,TCB Peter Lucas.Aquadro& Cerruti -Seh.m'w MI Schmte Jim Moran,MJ Moran,Inc WEATHER: Sunny 80°. Corrections to previous meeting notes: Item 25.5, the hydrant will be located 100+1- (feet) not (inches) from the Siamese connection. Progress as reported by Contractor "'Now if items are in gray the%as noted on Ai,C's report has not changed from the previous week All percentages below are based on A&C s weekly reporr"' General:-Total Man Power: S.I Workers: I Super,8 Carpenters,8 Laborers,2 Mason,6 from ML Schmitt, 10 from MJ Moran, 12 from United Drywall ,0 Rivit Roofing, 0 Tridon Spray Foam,2 Accufab,2 Dietz Construction,0 Superior Waterproofing& 0 Coffey 6' Heady Painting. Dietz Const is 80%complete installing footing drains,backfilling& compacting at both buildings. Rain leaders 75%, drainage structures 20%, underground electrical 85%, parking lot structures 100% & the parking lots are 12% complete. South Home: Window installation is at 95%and panning is 95%complete.Footings 45%,Exterior Stairs 95%,The interior/exterior hollow metal frames are 50%complete.Small Canopy Roofs 10%6' Masonry is 90%. The overall rough electric is 80%complete. 80%of the heating and ventilation is complete,9 l%of the plumbing.and 85%of the sprinkler system. The rough framing at the clgs is 90%,rough framing at the exterior walls 90%.the sheet rock 35%and the interior framing 85%. The roofing is 85%complete& 60%of the sheet metal. Tridon Spray Foam is 95%complete. Foundation waterproofing is 75%complete&the window caulking at both bldgs is 10%complete. Nurses'Home: Window installation 85%,Window Panning 90%,Footings 90%,Exterior Stairs 95%,elevator walls 100%,Addition Concrete Walls 90%,floor sealer in the basement 95%, the interior/exterior hollow metal frames are 25% complete and the masonry 80%. The rough electric is 30%at the bsmnt,40%at the I"floor.50%at the 2n4 floor and 50%at the 3'd floor. 45%of the sprinkler system is complete& 20%of the rough plumbing and 15%of the rough heating& ventilation. The rough framing at the clgs is 70%complete and the rough framing at the exterior walls is 85%and the sheet rock is at 15%. The roofing is 55% complete&40%of the sheet metal. Tridon Spray Foam is 95%complete. The elevator framing is around 90%complete and 75% of the addition framing is complete.Foundation waterproofing is 65%complete. Exterior painting is 5%complete. Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs.PRs,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04—7/7/05 See Previous Meeting Notes. 7/14/05—Rick with have the COP for next meeting. Item continued. 7/21105—Present-MC is working on it. Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20105-7/14105 See Previous Meeting Notes. 7/21/05—Present-No new info. The paperwork is required in the immediate future. Item continued_ 9/29/05—Tom and Rick set up a meeting for 3pm on Monday to finish off this item. Item continued. Page 1 of 4 a Zoning Board of Appeals City of Northampton Hearing No.: ZBA-2006-0006 Date: September 15, 2005 MOTION MADE BY: SECONDED BY: VOTE COUNT: DECISION: Bob Riddle Elizabeth Wroblicka 3 Granted w/Conditions MINUTES OF MEETING: Available in the Office of Planning&Development. 1, Carolyn Misch,as agent to the Zoning Board of Appeals,certify that this is a true and accurate decision made by the Zoning Board and certify that a copy of this and all plans have been filed with the Board and the City Clerk on September 15,2005 1 certify that a copy of this decision has been mailed to the Owner and Applicant. L-bra.(, fr NOTICE OF APPEAL An appeal from the deicsion of the Zoning Board maybe made by any person aggrieved and pursuant to MGL Chapt 40A, Section 17 as amended, within(20) days(30 days for a residential Finding]after the date of the filing of this decision with the City Clerk. The date of filing is listed above. Such appeal maybe made to the Hampshire Superior Court with a certified copy of the appeal sent to the City Clerk of Northampton. GeoTMS®1998 Des Lauriers&Associates,Inc. --dileodral• dim/ 1/101, `r Zoning Board of Appeals City of Northampton Hearing No.: ZBA-2006-0006 Date: September 15, 2005 APPLICATION TYPE: SUBMISSION DATE: Special Permit Mon Aug 08, 2005 Applicant's Name: Owner's Name: NAME: NAME: -.Ace Signs-,-:Inc.: , __ 293 NORTHAMPTON REALTY LLC ADDRESS: ADDRESS: 477. Cottage St P0 BOX 5789 TOWN: STATE: I Z1O CODE: TOWN: STATE: ZIP CODE: r. Springfield MA 07104 ALBANY NY 12205 PHONE NO.: FAX NO.: PHONE NO.: FAX NO.: (..4,1,3)-7394,6814 (518)489-2111 EMAIL ADDRESS: EMAIL ADDRESS: Site Information: Work Location.: SITE ZONING: 293 KING ST HB TOWN: SECTION OF BYLAW: NORTHAMPTON, MA 01060 Section 7.2 GIS# MAP: BLOCK: LOT: ACTION TAKEN: I fl f rr ((( i H*, 9236 24B 078 001 Approved w/Conditions ` ' I I l�� (; Reason for filing: Install new signage. J EP 1 9 cG05 HARDSHIP: FINDINGS. ...�... ^ r7 ! nc,.S The Zoning Board of Appeals granted the special permit with the following conditions: 1.Illuminated signs shall be turned off hour after the dealership closes. 2.No other exterior signage shall be allowed including flags,banners,bal loons,sale signs etc, unless otherwise approved through the Building Department. The permit was granted based upon the graphics and information submitted with the application. The Board found that: A. Signs are located only where they are otherwise permitted in the district;and B. The Board of Appeals determined that the architecture of the building, the location of the building is such that additional signs directing traffic to service areas and larger size signs would not detract from the character of the neighborhood. C. The Board of Appeals granted the permit for the size of signs designated in the application. COULD NOT DEROGATE BECAUSE: FILING DEADLINE: MAILING DATE: HEARING CONTINUED DATE: DECISION DRAFT BY: APPEAL DATE: Tue Aug 09, 2005 Sat Sep 03,2005 Thu Sep 22,2005 REFERRALS IN DATE:. HEARING DEADLINE DATE: HEARING CLOSE DATE: FINAL SIGNING BY: APPEAL DEADLINE: Sat Aug 27, 2005 Wed Oct 12,2005 Thu Sep 08,2005 Thu Sep 22,2005 Wed Oct 05, 2005 FIRST ADVERTISING DATE: HEARING DATE: VOTING DATE: DECISION DATE: Thu Aug 25, 2005 Thu Sep 08,2005 Thu Sep 08, 2005 SECOND ADVERTISING DATE: HEARING TIME: VOTING DEADLINE: DECISION DEADLINE: Thu Sep 01, 2005 5:30 PM Wed Nov 16, 2005 MEMBERS PRESENT: VOTE: Elizabeth Wroblicka votes to Grant Sara Northrup votes to Grant Bob Riddle votes to Grant GeoTMS®1998 Des Lauriers&Associates,Inc. DIETZ&COMPANY ARCHITECTS,INC. 9/15/05—The fire hydrant location was confirmed. jim noted that the height of the Siamese connection will be resolved in the next week. Conrad sent plans to the Fire Chief to review. Item continued. 9/22/05—A letter will be provided to the Fire Chief indicating that the height of the Siamese connection will be at least 20" above grade,that the fire hydrant will be 100"+/-from the Siamese connection and a 6'40"wide path will be maintained by the owner during the winter time for access at the Nurses Home. Item continued. 25.6 TREE ROOTS 8111105—8/18/05 See previous mg minutes. 8/25/05—Present.. A&C will maintain protection of the roots. Item continued. 27.1 SOUTH HOME WASHING MACHINE DRAIN PANS 9/1/05—9/IS/OS See previous mtg minutes. 9/22/05—A&C issued a COP. Item continued. 28.1 CONCRETE STEAM TUNNEL(S) 9/1/05—9/15/05 See previous mtg minutes. 9/22/05—The work is complete and A&C issued the final COPs,Dietz b Co.will review the COPs and add to the next CO. Item continued. 28.3 ROOF BRACKET CREDIT 9/8/05— Present A&C will provide a COP credit for the reduction in the number of brackets being installed. The number has been reduced down to 7 from 17. Item continued. 9/22/05 A&C issued the COP,Dietz b Co.add it into the next CO. Item continued. 29.1 SITE DRAIN UNE CONNECTIONS 9/15105— AfiC needs to use Mass Development's drain lines for draining our footing drains. Mass Development stated that no water can go to the detention basin. Tom will discuss this item with Alan Delaney. Item continued. 29.4 DRIVEWAY PERMIT 9/15/05— Olander Drive must meet city standards and will require a driveway permit Item continued. 9/22/05—Easements will be provided. Item continued. SUMMARY OF ACTIONS REQUIRED: Aquadro 5'Cerruti,Genetat-C tors. The Community Builders: • Section 3&WMBE forms • Paul will verify the schedule for the site utilities. • Provide COP for temp heat,pwr • Review De-leading COP • COP for sump pump/underslab drain Dietz b Company Architects: Next meeting will be held at September 29,2005. Job meetings will be held on Thursdays at 9:00. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the dace below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ 5'COMPANY ARCHITECTS,INC. Marc Sternicic September 26,2005 copies: emailed: Steve Flrgau.DFA Consultants Rick Aquadro,Aquadro&Cerruti,General Contractors Torn Kegelman,TCB Paul Stramese,TCB Jell Squire,Berkshire Design Group Alan Delaney.Mass Devi Dino D'Angelo,Lindgren b Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss,Lindgren b Sharpies "Tony Patillo,Northampton Building Department Bill Barry(Structural Engineer) PeterLucas,Agwdro&Cerruti (thru Tino) Dominic ingegneri,TCB Marvin Blakley,Lindgren b Sharpies Paul Sabin,Lindgren b Sharpies Melissa leppones,TCB Steve Rogers,Rogers Management,Inc. Andrea%thette,TCB Cornelia Cogswell,Aff.Hsig Trust Fund File *sent by mail r.\2o144-Alma at hospital M1103-ca mtgnoca\constr_msele_090B05-dot Page 3 of 3 X�d 9£:80 SO/LZ/60 DIETZ&COMPANY ARCHITECTS.INC. I/2"as noted on the dwgs.David Dietz will give AfeC a schedule for connections and compaction on Olander Drive. David noted that pipes that are to have pavement over them and the 24"RCP line are items on a critical path.Torn noted that the sidewalk between Village Hill Road and the driveway entrance to the parking lot(approximately 30') should be changed from asphalt to concrete.Item continued. 9/22/05-Before the project meeting today the project team met with David Dietz and Tom Schmitt to discuss COP#38. Dino will contact the-.electrical inspector to see if the primary electrical conduit can be installed by David Dietz instead of ML Schmitt to save on labor costs. Tom Schmitt is open to a$5,000 rebate on Olander work and on labor costs as well as reducing some of his other costs,which he agreed to revise. Tom Schmitt noted that 4"pvc costs have gone up and provided bids front suppliers. David will take a second look at his numbers and see where he can bring them down. In David's pricing he is not charging for removing any of the existing soils that cannot be used. To reduce the cost of COP#38 Tom K.gave approval to remove from the scope of work the addition of the stubs for future catch basins in Olander Drive. David will still provide the coring and brick up the holes. David noted that this is an kern that will not cost less if it is done now. David also noted that he hasn't added in any premium time,even though his scope of work has increased but the schedule has not changed. Provide a 3"binder course(instead of 2-I/2"as noted on dwgs) and a 2" topcoat(instead of I-Iir on dwgs) and the gravel base will need to be doubled to 24" per city requirements for an industrial road for the Olander Drive hammer head. The topcoat will not be poured until Olander Drive is paved,which is not within the scope of this project. The granite curb will be deleted at the driveway entrance and replaced with asphalt berm. David will have his revised pricing for Monday. item continued. 11.1 SCHEDULE 5/12/05-911/05 See Previous Meeting Notes. 9/8/05-MJ Moran increased his work forces. Paul noted his concern with Dietz Construction's schedule. A&C is working with David Dietz to get him going. Item continued. 9/15105-The schedule will'be reviewed at the next meeting. Item continued. 9/22/05-The schedule will be reviewed at the next meeting. Item continued. 11.5 SUMP PUMP/UNDERSLAB DRAIN LINE 5/12/05-9/1/05 See Previous Meeting Notes. 9/15/05-CO#6 was issued and signed at the mtg and it contained the underslab drain line. AWC is working on the COP for the sump pump. Rick gave David the PR to price at the meeting. Item continued. 9/15/05-Present-A&C Will provide a COP for the scope as noted in the PR. Item continued. 13.1 NURSES'HOME 2X2 CONCRETE STEAM TUNNEL 5/26/05-6/2/05 See Previous Meeting Notes. 6/9/05-The work is complete. AQC will issue a COP for capping the pipe/tunnel that was additional to the original scope of work. Item continued. 6/16/05-No new info. Item.continued. 7/7105-Present No new Info. Item continued. 9/15/05-Present A'C will provide the COP ASAP. Item continued. 14.1 DE-LEADING 6/2/05-9/1/05 See previous meeting notes. 9/8/0S-COP#41 was issued. Dick added a post-it-note to the COP indicating if there are only 4 columns in the scope for the South Home entry the price would be$2,728.00. Item continued. 9/15/05-COP#41 did not include all of the items in PR 6 R2. Tom will meet with Dick Aquadro after the meeting to discuss the scope of work then AWC will revise the COP and reissue it. Item continued. 9/22105-AfeC will review this item and provide some options of how to resolve the scope of work for the Nurses'Home old main entrance. Item continued. 20.1 LANDSCAPING WORK 7114/05-9/1/05 See previous mtg minutes. 9/W05-The seed is added back in-for the price of$4.200 as listed under item#7 in contract modification number one. Since the plantings will not be ready before the winter TCB will decide at a later date if they want to add them back in. The seed will be added to the next change order. Item continued. 9/15/05 -CO#6 was issued and signed at the mtg and it contained adding the seed back in for$4,200. Rick noted at the meeting that he will need to review the numbers with Mazi and that there may be some additional costs for adding the seeding back in without including the landscaping.If there are any additional costs it will be added into another Change Order.Item continued. 9/22/05-Rick will provide a COP. Item continued. 25.5 SIAMESE CONNECTION 8/11/05-9/8/05 See previous mtg minutes. Page 2 of 3 Z00CA31 Xti.i 9E:80 SO/LZ/60 SEP 27 2005 '. ' i. DIETZ b COMPANY ARCHITECTS,INC.DM o ' ' ' ({ I V (n�l � greet Springfield MA 01103 (413) 733-6798 Fax(413) 732-4385 M1 R ,IN OiCSO MEETING NOTES DATE September 22,2005 MEETING: CONSTRUCTION MEETING NO.30 PROJECT: Village at Hospital Hill–Phase! LOCATION: Aquadro b Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz b Company Architects d_ e,_he`te.TC Jeff Manley,Dietz 6'Company Architects Paul Stramese,TCB Rick Aquadro,Aquadro b Cerruti,General Contractors Dominic ingegneri,TCB Peter Lucas,Aquadro b Cerruti c,Sh__. ine Giwie--Sanforeir AWE David-Dietar$ic z-Construction WEATHER: Sunny 80°. Corrections to previous meeting notes: None Progress as reported by Contractor: General: 59 workers total: 2 Supers, 13 Carpenters,8 Laborers,2 Mason,7 from ML Schmitt, I I from MJ Moran,8 from United Drywall,2 Rivit Roofing,-2 Tridon Spray foam,2 Accufab,2 Dietz Construction 6' 0 Superior Waterproofing. Dietz Conn.is installing footing drains.backfilfing-and compacting at both buildings,working on the rain leaders for both buildings and installing drainage structures. South Home: Window installation is at 85%and panning is 90%complete,Footings 95%,Areaways 100%,Exterior Stairs 80%,Unit Stairs 75%b the interior/exterior hollow metal frames are 50%complete.The overall rough electric is 80%complete. 55%of the heating and ventilation is complete,80%of the plumbing,and 60%of the sprinkler system. The rough framing at the clgs is 90%, rough framing at the exterior walls 90% and the sheet rock 35%. The roofing is 85% complete 6' 60% of the sheet metal. Foundation waterproofing is 75%complete. Nurses'Home: Window installation 80%,Window Panning 85%,footings 85%,Exterior Stairs 50%,Elevator Walls, 100%.Addition Concrete Walls 85%,floor sealer in the basement 95%and the interior/exterior hollow metal frames are 25%complete. The rough electric is 30%at the bsmnt,40%at the 1"floor,50%at the 2nd floor and 50%at the 3rd floor. 20%of the sprinkler system is complete b 20%of the rough plumbing and 5%of the rough heating b ventilation. The rough framing at the cigs is 50%complete and the rough framing at the exterior walls is 85%and the sheet rock is at 10%. The elevator framing is around 90%complete and 55%of the addition framing is complete.Foundation waterproofing Is 65%complete. Shop Drawing lag: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(AS's,PRs,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04–7/7/05 See`Prevlous Meeting Notes. 7/14/05–Rick with have the COP for next meeting. Item continued. 7/21/05–Present-ASC is working on it Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-7/14/05 See Previous Meeting Notes. 7/21/05–Present-No new info. The paperwork is required in the immediate future. Item continued. 4.2 DRAIN PIPE INVERTS/SITE UTILITIES (/20/05–9/8/05 See Previous Meeting Notes. 9115105–Dietz b Co will contact Mark BOG to confirm that the 12"water line can change to an 8"line.David noted that the credit will be minimal since there will be a restocking fee for the 12"line already purchased.Dietz b Co will also check with Mark to see if the pavement needs to have a 2"base and a 2"cop coat(Req'd by the City)vs 2-1/2"and (- Page 1 of 3— T00[(3j J XV3 5E 80 50/LZ/60 PF requested meeting with HAP to review 29 exterior color choices to facilitate roof shingle PF to setup meeting with KL PF selection. Pending acceptance by Elect Co,WB nsquests a revised site utility plan indicating PF to provide PF new underground elect.service location for Elect Co application. Next Job meeting: Et:30am, 16 Sept 05 at WB CC: Liman to: Karen Leveille,Michael Broad Jon Hite Randy Johnson Art Pichette,Linda Gaudreau Consultants Doug,Dean,Peter Hardcopies to: Mike Behrens,via WB Tony Patillo,via WB Page 3 of 3 Provide Field Coordination Drawing locating outside face of concrete foundation well(and outside face of wood framing above)relative WB requests stamped foundation drawings to dimensions, 0 Including 14 for each building. dimensions,by 2 Sept 05. 9 Sept:WB PF requests 1)corner to corner outside face of foundation wall dimensions to avoid addition errors,2)revised foundation wall sections at exterior perimeter and interior bearing walls. W8 to submit draft to HAP and PFRA+LDa, 15 Payment Requisition procedure reviewed. Including change order items,for review by Closed 25th of month. PayReq submittal at end of 9 Sep 05 month. PF asked that the existing drain line location Include confirmation of location In initial Closed 16 be confirmed early to minimize rush to efforts.>9 Sept. Existingdrainllne confirmed g Sep 05 respond If necessary. to be in location anticipated,6-8'depth. 1N6 preparing submittal schedule,including Forward to Peter,Karen as soon as possible. 17 ,many site submittals for rapid turn-around. -9 Sept: revised draft copy provided,final to LG _ follow. • 18 fax exempt status reviewed. Finalize with attys as soon as possible Closed 9 Sep 05 NEW BUSINESS 19 PF requested updated list of subcontractors Linda will provide to HAP,PFRA+LDa LG 20 Michael requested copy of VE wall sections PF to provide PF Mike indicates 12 Sept week's activities include pouring Building A foundation, 21 None trenching and placement of structures for rerouting 24"drainline WB B requests construction alternative to PFRA+LDa to review with structual PF eliminate thickened edge at perimeter of slab. immediately WB requests construction alternative to 23 eliminate rebar from exterior foundation wall PFRA+LDa to review with structual PF into slab to simplify forming WB considers immediately shelf Is sufficient, WB requests construction alternative to eliminate mbar from interior foundation walls PFRA+LDa to review with structual 24 into slab to simplify forming. Is a shelf needed immediately PF Instead? _ WE indcates that they intend to panelize PFRA+LDa to review with structual 25 framing,Including 12"open web joists Instead PF of TJIs.and eliminating LVLb immediately PF questions if interior shear walls are needed with revised exterior wall section.and PFRA+LDa to review with structual 26 If riot,can thickened slab beneath interior immediately PF shear walls be eliminated. Statewide Mechanical requests a meeting with 27 engineers to review system design to avoid PFRA+LDa will contact K+L PF rejection of some aspect after installation WB requests Architectural series roof shingles Closed 28 instead of 3 tab to eliminate partial tabs at PF confirmed no price change,agreed 9 Sep 05 receding rakes, Page 2 of 3 PFRA+LDa Architects,LIP Joint Venture Partnership 181 Mein Street Northnn y*w'MA 01060 USA 9-Sep-05 MEMORANDUM Re: Paradise Pond Apartments Subject: Project Meeting Present: SJame., Oroanlzatjon: Initials: Michael Broad HAP,Inc. MBr Art Pichette Wright Builders AP Mike Behrens Wright Builders MBe Linda Gaudreau Wright Builders LG Peter Frothingham PFRA+Loa PF ITEM DESCRIPTION ACTION PERSON Job meetings are scheduled for 8:30am every Closed 1 other Friday.starting 9 Sept,also including 16 Confirm with Randy Johnson 9 Sep 05 Sept. Start at WB and move to site. ConsCom inspection, 9 Sept:ConsCom 2 Sedimentation barrier in place inspection included reminder to install Closed concrete bounds at and of project. 9 Sep 05 3 Tree protection and pedestrian safety fencing Review front part at driveway w/Jessie's Closed in House 9 Sep 05 5 Electrical Sub recommends connecting to Closed Conflrtn City acceptance utility pole north of one indicated in plan. 9 Sep 05 8 WB suggests relocation of electrical utility Closed Confirm Smith acceptance trench to Right-Of-Way(ROW) 9 Sep 05 8 Site Access reviewed,priority given to ROW Karen urges placement of signage redirecting Closed while discouraging access along Mill River pedestrians away from coast. 9 Sep 05 9 Smith access to site for parking Karen to discuss with Smith', KL Discuss location at northwest corner of Jessie's House tot with NAH 9 Sept:Per Karen's instructions-to the east of the West Closed 12 Job sign location Street entrance to the Smith gravel driveway, g Sep 05 on the very strip of land where we intend to bring in the elctrical line,parallel to West Street. 13 Job sign graphics Finalize graphics,send to Karen for review. 9 KL Sept: Draft sent to HAP for approval. Page 1 of 3 FAX 31D -a / To: Tony Patillo Fax: 587-1272 Northampton Building Dept. Date: 9/12/05 Pages including this cover: 4 From: Linda Re: Paradise Pond Apts. 155 West Street Northampton, MA Hi Tony, Attached are copies of the 9/9/05 Meeting Notes. Please call if you have any questions. Thanks, Linda WRIGHT BUILDERS, INC. 48 Bates Street Northampton, MA 01060 Tel: 1-413-586-8287 Fax: 1-413-587-9276 DIETZ&COMPANY ARCHITECTS,INC. SUMMARY OF ACTIONS REQUIRED: Aquadro& Cerruti.General Contractors: The Community Builders: • Section 3&WMBE forms • Paul will verify the schedule for the site utilities. • Provide COP for temp heat,pwr • Concrete Steam Tunnel • Review De-leading COP • COP credit for Roof Brackets Dietz fir Company Architects: • COP for remainder of Cone Steam tunnel • Check location of Siamese connection with Fire • Nurses'Home Kitchen Pipe Locations Dept.(L&S) • COP for sump pump/underslab drain • Review the fire alarm set-up. • • Revise Laundry sketch • Nurses'Home Grading ASI revision • Siamese Connection • Review De-leading COP • Review Fireplace COP Next meeting will be held at September 15,2005. Job meetings will be held on Thursdays at 9:00. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ E'COMPANY ARCHITECTS,INC. Marc Stornick September 9,2005 copies: emailed: Steve Frgau,DFA Consultants Rick Aquadro,Aquadro&Cerruti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Randy Locklin.TCB Dino D'Angelo,Lindgren N Sharpies Mark DarnoId,Berkshire Design Group Nicole Weiss,Lindgren b Sharpies *Tony Patil lo.Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro b Cerruti (thru Tino) Dominic Ingegneri,TCB Marvin Blakley,Lindgren b Sharpies Paul Babin,Lindgren Er Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management,inc. Andrea Pichette,TCB Cornelia Cogswell,Aff.Hsig Trust Fund File *sent by mail v 20I M-vilima at hospiot hiA0S-n\mtgrwtaskonasr-mtg28 090805.doc Page 4 of 4 DIETZ&COMPANY ARCHITECTS,INC. 9/8/05—The seed is added back in for the price of$4,200 as listed under item#7 in contract modification number one. Since the plantings will not be ready before the winter TCB will decide at a later date if they want to add them back in. The seed will be added to the next change order. Item continued. 25.5 SIAMESE CONNECTION 8/11/05—ARC believes that Jim received the sign-off to install the Siamese connection at its original position rather than as directed by the Fire Department at our meeting prior to construction. Marc will have Dino check with the Fire Dept to make sure they are ok with this. Item continued. 8/18/05—Rick distributed the letter from Jim Moran that was sent to the Fire Chief. We are waiting for Dino to contact the Fire Department. Item continued. 8/25/05—Marc will review with Dino and check on hydrant location. kern continued. 9/1/05—Dino is setting up a meeting with the Fire Chief and Conrad from MJ Moran to meet out at the site to review the location of the Siamese connection for one last time_ kern continued. 9!8/05—Dino 6 Conrad were trying to set up a meeting for today to review the Siamese connection with the Fire Chief. After mfg note: The placement of the Siamese connection was reviewed on site by Peter,Paul P Jeff The Siamese connection will have to be installed between the raised floor in the oh"ice and the existing concrete floor below in order to meet the height req.for the connection. Item continued. 25.6 TREE ROOTS 8/11/05—Marc reiterated the comments from the email sent on 7/29/05,that tree roots must be protected from harm and/or dealt with in a manner conducive to keeping the tree healthy throughout and after the construction process. Item continued. 8/18/05—Rick noted that the equipment and supplies have been moved away from the roots and that the fences are up. No other work has been done. Marc noted that ARC needs to immediately address this item by providing tree R root protection as is indicated in the Specifications. Item continued. 8/25/05—Present ARC will maintain protection of the roots. kern continued. 27.1 SOUTH HOME WASHING MACHINE DRAIN PANS 9/1/05—The plastic drain pans for the washing machines will be deleted and the laundry closets will be detailed as shown in SKA-07 dated 8/31/2004 from addendum#1. Jim Moran will provide drains set in the vct flooring. Jim will also need to change the drain line size in Units 201 R 203 to I-I/2"or 2"to fit them in the joist space. TCB prefers the detailing on SKA-07 because they have had better luck with it in management Item closed. 9/8/05—Dietz&Co will issue a sketch changing the vct to sheet vinyl. Item continued. 28.1 CONCRETE STEAM TUNNEL(S) 9/8/05— There was another steam tunnel located on the South side of the site where Olander Drive meets Village Hill Road. Tom will review the course of action for this item with Brian Day. Item continued. 28.2 NURSES'HOME GRADES 9/8/05— The windows on the north side of the Nurses'Home and the louver will be blocked and bricked in. The grades will be revised in this area and at the East side of the building. Dietz R Co will reissue the ASI with this updated information. Item continued. 28.3 ROOF BRACKET CREDIT 9/8/05— ARC will provide a COP credit for the reduction in the number of brackets being installed. The number has been reduced down to 7 from 17. item continued. 28.4 NURSES'HOME CEILING TRANSITIONS 9/8/05— Peter noted that at locations where existing bathrooms are located the bar joists are dropped 2" lower for the terrazzo floors above. Peter asked Marc what he would like to do in theseareas. Marc instructed Peter to make the transition at the nearest wall and if there are any variations let him know and he will review the locations. Item continued. 28.5 NURSES'HOME BATH LOCATIONS 9/8105— Peter noted that there are site issues with the bath drains running into bar joists. Marc noted that we would review it after the mtg on site. After mg note: Peter,Paul 6'Jeff went out to the site to review this item and MJ Moran had already resolved the issued by using offset drains and reducing some pipe sizes. Item closed. 28.6 NURSES'HOME KITCHEN PIPE LOCATIONS 9/8/05— Jim Moran noted that they will need to run some pipes in the backs of the kitchen cabinets to work around some existing conditions, columns, etc. The pipes will be hidden behind the cabinet drawers. Jeremy form MJ Moran and Tino will review and provide the locations to Dietz R Co. item continued. Page 3 of 4 DIETZ&COMPANY ARCHITECTS,INC. shown on these drawings. Now,the only change that is planned is the addition of a catch basing with sump pump that will be Issued before the next meeting. Item continued_ 8/18/05—ARC is working on a COP for CCD#1. Item continued. 8/25/05—ARC issued Dietz Construction's R ML Schmitt's quotes and will provide a COP with ARCS additional costs_ Dietz b Co with review the preliminary numbers with their consultants. Item Continued. 9/1/05—Dietz& Co.Berkshire.L&S b TCB are all reviewing the COP and they will set up a meeting to discuss the COP next week Item continued. 9/8/05—TCB,Dietz R Co,BDG b LRS will be meeting tomorrow morning to review the COP. Tom would also like to set up a meeting with ARC to review the COP. The 12"water line that is shown on 1-AD I-R3 running up Olander Drive will be reduced to an 8"line. This was approved by the city. Jeff Squire spoke with David Dietz who said there would be a credit but also a restocking fee. Marc would like David to provide documentation that he has paid for the 12" pipe in order for him to charge a restocking fee. The water line feeding the South Home is a 6" line and the line feeding the Nurses'Home is an 8"line. Item continued_ 10.3 BOOKCASES AND FIREPLACE MANTELS 5/5/05—8/18/05 See Previous Meeting Notes. 8/25/05—A&C issued the COP. Item continued. 9/1/05—Present Dieu b Co.is reviewing the COP. Item continued. 11.1 SCHEDULE 5/12/05-8/18/05 See Previous Meeting Notes. 8/25/05—Peter is expecting to see an increase in Moran's work force next week. item continued. 9/1105-Peter noted that the site structures will be arriving in one and a half weeks. Peter noted that Dietz Cons.will have to accelerate their work to get back on schedule and he Is confident that they will. Item continued. 9/8/05—Mj Moran increased his work forces. Paul noted his concern with Dietz Construction's schedule. ARC is working with David Dietz to get him going. Item continued. 11.4 BASEMENT FLOORING 5/12/05—8/11/05 See Previous Meeting Notes. —ARC submitted COP#33 R2 and it was accepted. Dietz b Co.will add it to the-next CO. Item continued. 8125/05—present Dietz&Co.is waiting for additional items to add into the CO before releasing it. Item continued. 11.5 SUMP PUMP I UNDERSLAB DRAIN LINE 5/12/05-8/25/05 See Previous Meeting Notes. 9/1/05—present The PR was released and ARC will provide a COP. Item continued. 13.1 NURSES'HOME:2X2 CONCRETE STEAM TUNNEL 5/26/05—6/2/05 See Previous Meeting Notes. 6/9/05—The work is complete. ARC will issue a COP for capping the pipe/tunnel that was additional to the original scope of work. Item continued. 6/16/05—No new info. Item continued. 7/7/05—Present No new Info. Item continued. 14.1 DE-LEADING 6/2/05—8/11/05 See previous meeting notes. 8/18/05—Dietz R Co.issued PR 6 RI,Tom made some changes to clarify the work that is already within the contract on the PR which Rick copied and included in his package for pricing. Item continued. 8/25/05—Tom will meet with Brian Day's lead consultant to review the minimum requirements by code. Once the scope is determined the information will be passed off to ARC for pricing. Item continued. 9/1/05—The revised PR was issued ARC will generate a COP. Item continued. 9/8/05--COP#4l was issued. Dick added a post-it-note to the COP indicating if there are only 4 columns in the scope for the South Home entry the price would be$2,728-00. Item continued. 20.1 LANDSCAPING WORK 7/14/05—AbC will review adding site work back into the project for the price that it was deleted for from Contract Modification#1,items 5,6 Si 7 totaling$17,750. Item Continued. 7/21/05—Present-This item is on hold until we receive COPs for the other Site related items(Utility b Drain lines). Item Continued. 8/11/05—No new info. Item continued. 8/25/05—ARC needs an answer in 2 weeks in order to be able to seed in time. Item continued. 911105—The seed is being added back Into the project from contract modification number one. Peter noted that it is too late to do the planting so if they are to be added back in they will not go in until next year. Item continued. Page 2 of 4 �� 50 DIETZ 6 COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733.6798 Fax(413) 732-4385 MEETING NOTES -` s DATE September 8,2005 MEETING: CONSTRUCTION MEETING NO.28 PROJECT: Village at Hospital Hill—Phase I LOCATION: Aquadro b Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz b Company Architects Andrea Pichette,TCB Jeff Manley,Dietz b Company Architects Melissa Leppones.TCB Paul Stramese,TCB Rick Aquadro.Aquadro b Cerruti,General Contractors Dominic Ingegneri.TCB Peter Lucas,Aquadro b Cerruti Steve e:___,. DFw Consultants Ch le..o.__s M, cch.mi Jim Moran,MJ Moran,Inc WEATHER: Sunny 80°. Corrections to previous meeting notes: Jim Moran was present at meeting 27 and 25.5 Conrad is from MJ Moran not ML Schmitt. Progress as reported by Contractor. General: 2 Supers, 12 Carpenters, 6 Laborers, 2 Mason, 7 from ML Schmitt, 8 from MJ Moran, 2 Rivit Roofing. 2 Dietz Construction B 9 from United Drywall. Dietz Const is installing footing drains,bacidilling and compacting at both buildings and working on the rain leaders for both buildings. South Home: Window Installation and panning are at 75%,Footings 80%,Areaways 90%,Exterior Stairs 25%,Unit Stairs 5%,Porch Roof Framing 100% b Equipment Pads 100%. The overall rough electric is 70%complete. 25%of the heating and ventilation is complete and 10%of the plumbing and sprinkler system. The rough framing at the clgs is 80%,rough framing at the exterior walls 75%and the sheet rock 20%. The roofing is 85%complete 6 60%of the sheet metal. Rivit is working on the sheet metal at the porch roof.Foundation waterproofing is 75%complete. Nurses'Home: Window installation 5%,Window Panning 10%,Footings 75%,Exterior Stairs 5%,Elevator Walls,25%,Addition Concrete Walls 75%and Equipment Pads 100%. The rough electric is 10%at the bsmnt fs I"floor.5%at the 2'4 floor and 15%at the 3rd floor. 10%of the sprinkler system is complete b 5%of the plumbing,heating fr ventilation. The rough framing at the clgs is 35%complete and the rough framing at the exterior walls is 80%_ The roofing is 5S%complete it 40%of the sheet metal. The elevator framing is around 20%complete. Foundation waterproofing is 65%complete. Shop Drawing Log Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04—717/05 See Previous Meeting Notes. 7/14/05—Rick with have the COP for next meeting. Item continued. 7/21/05—Present-Ab C is working on it. Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-7/14/05 See Previous Meeting Notes. 7/21/05 — Present - No new info. Tom noted that AiC has been paid well in advanced for not having provided this paperwork kern continued. 4.2 DRAIN PIPE 1NVERTS/SITE UTILITIES 1/20/05—8/04/05 See Previous Meeting Notes. 8/11/05—Marc issued CCD#1 which included revised site drawings L-103-R3.dated 8/10/05,F I-R3,dated 8/10/05,6' LAD I- R3,dated 8/10105 as well as 6 8i12 x I I drawings from Mass Electric showing their handhole,manhole and pad specs. The Contractor is responsible for ensuring that both Mass Electric specs as well as Engineer's drawings are coordinated and adhered to throughout the construction process. All revisions previously shown on recently released sketches are Page I of 4 DIETZ& COMPANY ARCHITECTS,INC. 8/25/05—Marc will review with Dino and check on hydrant location. Item continued. 25.6 TREE ROOTS 8/11/05—Marc reiterated the comments from the email sent on 7/29/05,that tree roots must be protected from harm and/or dealt with in a manner conducive to keeping the tree healthy throughout and after the construction process. Item continued. 8/18/05—Rick noted that the equipment and supplies have been moved away from the roots and that the fences are up. No other work has been done. Marc noted that Alit needs to immediately address this item by providing tree fe root protection as is indicated in the Specifications. item continued. 8/25105--A&'C will maintain protection of the roots. Item continued. SUMMARY OF ACTIONS REQUIRED: Aquadro b Cerruti,General Contractors: The Community Builders: • Section 3 Et WMBE forms • Review de-leading scope with lead consultant. • Provide COP for temp heat,pwr Provide info to A.42C • Review Landscaping to add back into scope Dietz b Company Architects: • COP for remainder of Conc Steam tunnel • Check location of Siamese connection with Fire • Dept.(L&S) • Sump Pump/Catch basin PR L6S.BDG • Review the fire alarm set-up. Next meeting will be held at September I,2005. Job meetings will be held on Thursdays at 9:00. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions, otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ b COMPANY ARCHITECTS,INC. Marc Sternick August 26,2005 copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro Er'Cerruti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Randy Locklin,TCB Dino D'Angelo,Lindgren f!Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss,Lindgren fir Sharpies *Tony Petiilo,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro if Cerruti (thru Tine) Dominic Ingegneri,TCB Marvin Blakley,Lindgren fir Sharpies Paul Babin,Lindgren tcl Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management,Inc. Andrea Pichette,TCB Cornelia Cogswell.Aff.Hsig Trust Fund File *sent by mail v:%2O 141-viArc st hospital hilltM oslme$wteslctnsv_mtt25_081 e05.doc Page 3 of 3 w DIETZ&COMPANY ARCHITECTS,INC. 8/18/05—Af&C is working on a COP for CCD#I. Item continued. 8/25/05—A&C issued Dietz Construction's&ML Schmitt's quotes and will provide a COP with A&'Cs additional costs. Dietz &Co with review the preliminary numbers with their consultants. Item Continued. 10.3 BOOKCASES AND FIREPLACE MANTELS 5/5/05—5112/05 See Previous Meeting Notes. 5/19105—Dietz&Co issued Proposal Request#5. Af'C will provide a cost Marc submitted some samples of inexpensive, pre-built mantels to A&C for their review. Item continued. 5/26/05—Present-No new info. Item continued. 8/25/05—A&C issued the COP. Item continued. 11.1 SCHEDULE S/12/05-8/04/05 See Previous Meeting Notes. 8/11/05—Now that the revised site drawings have been issued,Rick noted that there are no other external factors affecting their schedule. Rick noted that he felt that A&C was behind schedule right now,but he expects to pick up the pace when more of his workforce becomes available in about two weeks and complete the project on time. Item continued. 8/18/05—The possibility of a partial CO for Nurses'Home was raised. Rick will have more masons and carpenters for next week to get the project back on schedule. Item continued. 8/25/05—Peter is expecting to see an increase in Moran's work force next week. Item continued. 1 I.4 BASEMENT FLOORING 5/12/05—13/11/05 See See Previous Meeting Notes. 8/18/05—A&C submitted COP#33 R2 and it was accepted. Dietz Er Co.will add it to the next CO. Item continued. 8125/05—Dietz is'Co.is waiting for additional items to add into the CO before releasing it Item continued. 11.5 SUMP PUMP/UNDERSLAB DRAIN UNE 5/12/05-8/04/05 See Previous Meeting Notes. 8/11/05 — It was determined that a full-time sump pump would need to be installed in the catch basin. Berkshire Design Group will issue a sketch. Dietz&Company Architects will issue a Proposal Request kern continued. 8/18/05—Once Dietz f?Co has the sketch from BDG the will pass it off so LEI'S. Once the coordination is complete Dietz fd Co.will generate a PR. kern continued. 8/25/05—Dietz&Co.is awaiting 1..&S'review and additions to the sketch. Item continued. I3.1 NURSES'HOME:2X2 CONCRETE STEAM TUNNEL 5126/05—6/2/05 See Previous Meeting Notes. 6/9/05—The work is complete. AfdC will issue a COP for capping the pipe/tunnel that was additional to the original scope of work. Item continued. 6/16/05—No new info. Item continued. 7/7/05—Present No new Info. Item continued. 14.1 DE-LEADING 6/2/05—8/11/05 See previous meeting notes. 8/18/05—Dietz fsf Co.issued PR 6 RI,Tom made some changes to clarify the work that is already within the contract on the PR which Rick copied and included in his package for pricing. Item continued. 8/25/05—Tom will meet with Brian Day's lead consultant to review the minimum requirements by code. Once the scope is determined the information will be passed off to Ai:C for pricing. Item continued. 20.1 LANDSCAPING WORK 7/14/05—A&'C will review adding site work back into the project for the price that it was deleted for from Contract Modification#1.items 5,6 11 7 totaling$17,750. item Continued. 7/21/05—Present-This item is on hold until we receive COPs for the other Site related items(Utility Er Drain lines). Item Continued. 8/11/05—No new info. Item continued. 8/25/05—Af'C needs an answer in 2 weeks in order to be able to seed in time. Item continued. 25.5 SIAMESE CONNECTION 8/11/05—A&'C believes that Jim received the sign-off to install the Siamese connection at its original position rather than as directed by the Fire Department at our meeting prior to construction. Marc will have Dino check with the Fire Dept to make sure they are ok with this. Item continued. 8/18/05—Rick distributed the letter from Jim Moran that was sent to the Fire Chief. We are waiting for Dino to contact the Fire Department Item continued. Page 2 of 3 DIETZ b COMPANY ARCHITECTS,INC. 171tmpdeasirest-Springfield PIA 0'1103 (413) 733-6798 Fax(413) 732-4385 AUG 302005 MEETING NOTES , DATE: August 25,2005 ° MEETING:--- NSTRUCTION MEETING NO.26 PROJECT: Village at Hospital Hill-Phase I LOCATION: Aquadro Es'Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegelman,TCB Marc Sternitk,Dietz&Company Architects Andrea Pichette,TCB Jeff Manley,Dietz fY Company Architects t4ek_ '- Tr-n GFeep Paul Stramese,TCB Rick Aquadro,Aquadro f1 Cerruti,General Contractors Dominic Ingegneri,TCB Peter Lucas,Aquadro&Cerruti Tino Cardarelli,Alec Chris-Stanford.,4if6 WEATHER: Sunny 80°. Corrections to previous meeting notes: None Progress as reported by Contractor: General. 2 Supers. 11 Carpenters,6 Laborers,2 Mason, 5 from ML Schmitt, 3 from Moran,2 Rivit Roofing,2 Accufab,2 Dieu Construction id 10 from United Drywall. South Home: Footings and walls are at 50%, roof framing is 80% complete and the window installation is at 75%. The rough electrical is 100%at the exterior walls and 70%at the ceilings. The boiler flue installation and layout is underway. The exterior walls and ceilings are framed and sheetrock has begun on all floors (Exterior walls and ceilings) 85% of the roofing work is complete and Dietz Const has been installing the footing drains,backfilling and compacting. Nurses'Home: The tamp walls have been poured and the forms are coming off today. ML Schmitt has started the rough electrical and Moran has started the sprinkler system. The exterior walls and ceilings are almost complete with the basement remaining. The roof is 45%complete and the elevator framing has begun. Dietz Const has been installing the footing drains,backfilling and compacting. Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04-7/7/05 See Previous Meeting Notes. 7/14/05-Rick with have the COP for next meeting. Item continued. 7/21/05-Present-Af&C is working on it. Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-7/14/05 See Previous Meeting Notes. 7/21/05-Present-No new info. Item continued, 4.2 DRAIN PIPE INVERTS/SITE UTILITIES 1/20/05-8/04/05 See Previous Meeting Notes. 8/11/05-Marc Issued CCD#1 which included revised site drawings L-103•R3,dated 8/10105,EI-R3,dated 8/10/05.Es'LADI- R3,dated 8110/05 as well as 6 81/2 x 11 drawings from Mass Electric showing their handhole,manhole and pad specs. The Contractor is responsible for ensuring that both Mass Electric specs as well as Engineer's drawings are coordinated and adhered to throughout the construction process. All revisions previously shown on recently released sketches are shown on these drawings. Now,the only change that is planned is the addition of a catch basing with sump pump that will be issued before the next meeting. kern continued. Page 1 of 3 08/30/05 10:01 FAX Cuut DIETZ EV COMPANY ARCHITECTS,INC. 17 tam'denStreet-Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385• AJG 0 2005 • MEETING NOTES DE G)„ .. DATE: August 25,2005 MEETING:--" CbNSTRUCTION MEETING NO.26 PROJECT: Village at Hospital Hill—Phase I LOCATION: Aquadro Es'Cerruti Offices Project No 20144 Northampton,MA PRESENT: Tom Kegelman,TCB Marc Sternlck,Dietz Es'Company Architects Andrea Pichette,TCB Jeff Manley,Dietz&Company Architects M_lie L__ Try Group Paul Stramese,TCB Rick Aquadro,Aquadro Ear Cerruti,General Contractors Dominic Ingegneri,TCB Peter Lucas,Aquadro Es Cerruti Tina Cardarelli,A&C _ • • Chris-Sanford,AEOG WEATHER: Sunny 80°. Corrections to previous meeting notes: None Progress as reported by Contractor: General: 2 Supers, 11 Carpenters,6 Laborers,2 Mason, 5 from ML Schmitt, 3 from Moran,2 Rivit Roofing,2 Accufab,2 Dietz Construction Er 10 from United Drywall. South Home: Footings and walls are at 50%, roof framing is 80% complete and the window installation is at 75%. The rough electrical is 100%at the exterior walls and 70%at the ceilings. The boiler flue installation and layout is underway. The exterior walls and ceilings are framed and sheetrock has begun on all floors (Exterior walls and ceilings) 85% of the roofing work is complete and Dietz Const has been installing the footing drains,backfilling and compacting. Nurses'Home: The ramp walls have been poured and the forms are coming off today. ML Schmitt has started the rough electrical and Moran has started the sprinkler system. The exterior walls and ceilings are almost complete with the basement remaining. The roof is 45%complete and the elevator framing has begun. Dietz Const has been installing the footing drains,backfilling and compacting. Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 113 TEMPORARY HEAT/POWER/WATER 12/22/04—7/7/05 See Previous Meeting Notes. 7114/05—Rick with have the COP for next meeting. Item continued. 7/21/05—Present-AEdC is working on it. Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20105-7/14/05 See Previous Meeting Notes. 7/21/05—Present-No new info. Item continued. 4.2 DRAIN PIPE INVERTS/SITE UTILITIES 1/20/05—8/04/05 See Previous Meeting Notes. 8/1 I/05—Marc Issued CCD#1 which included revised site drawings L-103-R3,dated 8/10/05,El-R3.dated 8/10/05,Ei LADI- R3,dated 8110/05 as well as 6 81/2 x I I drawings from Mass Electric showing their handhole,manhole and pad specs. The Contractor is responsible for ensuring that both Mass Electric specs as well as Engineer's drawings are coordinated and adhered to throughout the construction process. All revisions previously shown on recently released sketches are shown on these drawings. Now,the only change that is planned is the addition of a catch basing with sump pump that will be issued before the next meeting. item continued. Page I of 3 ai VD/VV/ VV VII.UV •nA DIETZ&COMPANY ARCHITECTS,INC. 25.6 TREE ROOTS 8/11/05—Marc reiterated the comments from the email sent on 7/29/05,that tree roots must be protected from harm and/or dealt with in a manner conducive to keeping the tree healthy throughout and after the construction process. kern continued. 8118/05—Rick noted that the equipment and supplies have been moved away from the roots and that the fences are up. No other work has been done. Marc noted that A&'C needs to immediately address this item by providing tree Sie root protection as is indicated in the Specifications. Item continued. 8/25/05—Present. AF/C will maintain protection of the roots. Item continued. 27.1 SOUTH HOME WASHING MACHINE DRAIN PANS 9/1/05—The plastic drain pans for the washing machines will be deleted and the laundry closets will be detailed as shown in SKA-07 dated 8/31/2004 from addendum#1. Jim Moran will provide drains set in the vct flooring. Jim will also need to change the drain line size in Units 201 E/203 to 1-1/2"or 2"to fit them in the joist space. TCB prefers the detailing on SKA-07 because they have had better luck with it in management Item closed. 271 NURSES'HOME STAIR 9/1/05—The Stair B is still taking in water at the bsmnt level where the tunnel use to be. With the footing drain 2'-0"below the bsmnt floor it would be difficult for water to get above the bsnmt floor. We will fill the stair up to the bsmnt level with gravel and pour a concrete floor over as spec'd. AIdC will pour into she slab a_sump pump pit incase TCB at a later date needs to add a sump pump to this area. Item closed. SUMMARY OF ACTIONS REQUIRED: Aquadro Fl Cerruti,General Contractors: The Community Builders: • Section 3 Ed WMBE forms • Paul will verify the schedule for the site utilities. • Provide COP for temp heat,pwr • Review Landscaping to add back into scope Diem F/Company Architects: • COP for remainder of Conc Steam tunnel • Check location of Siamese connection with Fire • COP for De-leading Dept(LA'S) • COP for sump pump/underslab drain • Review the fire alarm set-up. Next meeting will be held at: September 8,2005. job meetings will be held on Thursdays at 9:00. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ&COMPANY ARCHITECTS,INC. Jefferey Manley September 6.2005 copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro IN Cerruti,General Contractors Tom Kegelman,TCB Paul Stramese.TCB Jeff Squire,Berkshire Design Group Randy Locklin,TCB Dino D'Angelo,Lindgren&Sharpies Mark Daritofd Berkshire Design Group Nicole Weiss,Lindgren fd Sharpies *Tony Patillo,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro&Cerruti (thru Tino) Dominic Ingegnerl,TCB Marvin Blakley,Lindgren fa'Sharpes Paul Sabin,Lindgren 6'Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management,Inc. Andrea Pichette,TCB Cornelia Cogswell,Aff.Haig Trust Fund File *sent by mail 0020141-ei1 ge ar hosplol hin0e-a4rcinotmCconsv_mtg25_0e1 eos.dut Page 3 of 3 09/06/05 09:30 FAX W UUZ DIETZ&COMPANY ARCHITECTS,INC. 8/18/05-AfaC is working on a COP for CCD#I. Item continued. 8/25/05-A&C issued Dietz Construction's&ML Schmitt's quotes and will provide a COP with A&&Cs additional costs. Dieu &Co with review the preliminary numbers with their consultants. Item Continued. 9/1/05-Dietz&Co,Berkshire,LfaS f!TCB are all reviewing the COP and they will set up a meeting to discuss the COP next week. Item continued. 10.3 BOOKCASES AND FIREPLACE MANTELS 5/5/05-8/18/05 See Previous Meeting Notes_ 8/25/05-A&C issued the COP. hem continued. 9/1/05-Dietz fa Co.is reviewing the COP. Item continued. 11.1 SCHEDULE 5/12/05-8/18/05 See Previous Meeting Notes. 8/25/05-Peter is expecting to see an increase in Moran's work force next week. item continued. 9/1/05-Peter noted that the site structures will be arriving in one and a half weeks. Peter noted that Dietz Const will have to accelerate their work to get back on schedule and he is confident that they will. Item continued. 11.4 BASEMENT FLOORING 5/12/05-8/11/05 See See Previous Meeting Notes. -A&C submitted COP#33 R2 and it was accepted. Dietz&Co.will add it to the next CO. Item continued. 8/25105-Dieu&Co.is waiting for additional Items to add Into the CO before releasing it. Item continued. 11.5 SUMP PUMP/UNDERSIAB DRAIN LINE 5/12/05-8/25/05 See Previous Meeting Notes. 9/1/05-The PR was released and Af&C will provide a COP. Item continued. 13.1 NURSES'HOME 2X2 CONCRETE STEAM TUNNEL 5/26/05-6/2/05 See Previous Meeting Notes_ 6/9/05-The work is complete. AWC will issue a COP for capping the pipe/tunnel that was additional to the original scope of work. Item continued. 6/16/05-No new info. Item continued. 7/7/05-Present No new Info. Item continued. 14.1 DE-LEADING 6/2/05-8111/05 See previous meeting notes. 8/18/05-Dietz&Co.issued PR 6 RI Tom made some changes to clarify the work that is already within the contract on the PR which Rick copied and included in his package for pricing. Item continued. 8/25/05-Tom will meet with Brian Day's lead consultant to review the minimum requirements by code. Once the scope is determined the information will be passed off to A&C for pricing. Item continued. 9/1/05-The revised PR was Issued AfaC will generate a COP. Item continued. 20.1 LANDSCAPING WORK 7/14/05-A&C will review adding site work back into the project for the price that it was deleted for from Contract Modification#1,items 5,6 fa 7 totaling$17,750. Item Continued. 7/21105-Present-This item is on hold until we receive COPs for the other Site related items(Utility fa Drain lines). Item Continued. 8/11/05-No new info. Item continued. 8/25/05-A&C needs an answer in 2 weeks in order to be able to seed in time. Item continued. 9/1/05-The seed is being added back into the project from contract modification number one. Peter noted that it is too late to do the planting so if they are to be added back in they will not go in until next year. Item continued. 25.5 SIAMESE CONNECTION 8/11/05-A&C believes that Jim received the sign-off to install the Siamese connection at its original position rather than as directed by the Fire Department at our meeting prior to construction. Marc will have Dino check with the Fire Dept. to make sure they are ok with this. Item continued. 8/18/05-Rick distributed the letter from Jim Moran that was sent to the Fire Chief. We are waiting for Dino to contact the Fire Department. Item continued. 8/25/05-Marc will review with Dino and check on hydrant location. Item continued. 9/1/05-Dino is setting up a meeting with the Fire Chief and Conrad from ML Schmitt to meet out at the site to review the location of the Siamese connection for one last time. Item continued. Page 2 of 3 U9/Ub/U5 UU:ca r.9A G �� U �l 1�� ; DIETZ t/COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 011103 (413) 733-6798 Fax(413) 732-4385 SEA VU`� . • - s MEETING NOTES --- DATE: September 1,2005 MEETING: CONSTRUCTION MEETING NO.27 PROJECT: Village at Hospital Hill-Phase I LOCATION: Aquadro&'Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Torn Kegelman,TCB Andrea Piehe... TC- Jeff Manley,Dietz id Company Architects JefSquir Paul Stramese,TCB - . ' _ - -- -•Dominic ingegneri,TCB Peter Lucas,Aquadro&'Cerruti Tine-Ger-darelli,A&G Nicole Weiss,Lindgren&Sharpies Engineers ChrisSanford7-A&C To.-.Schmi.. MI Schmitt Charles Regeza MI Schmeite WEATHER: Sunny 80°. Corrections to previous meeting notes: None Progress as reported by Contractor: General: 2 Supers, 12 Carpenters,6 Laborers,2 Mason,7 from ML Schmitt, 10 from Moran,2 Rivit Roofing,2 Accufab,2 Dietz Construction 51 12 from United Drywall. The installation of the footings and backfilling and compacting for both buildings is 55% complete. The leader drains for both buildings is 50%complete. South Home: Window installation and panning are at 75%,Footings 80%,Areaways 90%, Exterior Stairs 5%,Porch Roof Framing 100% ii Equipment Pads 100%. The overall rough electric is 70%complete. 5%of the heating and ventilation is complete. The rough framing at the clgs is 80%,rough framing at the exterior walls 75%and the sheet rock 15%. Foundation waterproofing is 75% complete. Nurses' Home: Window installation 5%,Window Panning 10%,Footings 75%, Exterior Stairs 5%, Elevator Walls,25%,Addition Concrete Walls 75%and Equipment Pads 100%. The rough electric is 5%at the 2"d floor and 15%at the 3rd floor. 5%of the sprinkler system is complete. The rough framing at the rigs is 20%complete and the rough framing at the exterior walls is 70%. The elevator framing Is around 20%complete. Foundation waterproofing is 65%complete. Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04-7/7/05 See Previous Meeting Notes. 7/14/05-Rick with have the COP for next meeting. Item continued. 7/21/05-Present-A&C is working on it. Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-7/14/05 See Previous Meeting Notes. 7/21/05 - Present - No new info. Tom noted that A&C has been paid well In advanced for not having provided this paperwork. Item continued. 4.2 DRAIN PIPE INVERTS/SITE UTILITIES 1/20/05-8/04/05 See Previous Meeting Notes. 8/11/05-Marc issued CCD#1 which included revised site drawings L-I 03-R3,dated 8/10/05,E I-R3,dated 8/10/05,&'LAD I- R3,dated 8/10/05 as well as 6 81/2 x i 1 drawings from Mass Electric showing their handhol!e,manhole and pad specs. The Contractor is responsible for ensuring that both Mass Electric specs as well as Engineer's drawings are coordinated and adhered to throughout the construction process. All revisions previously shown on recently released sketches are shown on these drawings. Now,the only change that is planned is the addition of a catch basing with sump pump that will be issued before the next meeting. kern continued. Page I of 3 va�i a✓. v _. _ I�fVVV • DIETZ&COMPANY ARCHITECTS,INC. 8118/05—Rick distributed the letter from Jim Moran that was sent to the Fire Chief. We are waiting for Dino to contact the Fire Department. Item continued. 25.6 TREE ROOTS 8/1 I/05—Marc reiterated the comments from the email sent on 7/29/05,that tree roots must be protected from harm and/or dealt with in a manner conducive to keeping the tree healthy throughout and after the construction process. Item continued. 8118/05—Rick noted that die equipment and supplies have been moved away from the roots and that the fences are up. No other work has been done. Marc noted that AF'C needs to immediately address this item by providing tree& root protection as is indicated in the Specifications. Item continued. 25.7 ELECTRICAL CONDUITS 8/11/05—Tom requested a conference call with Paul Babin and Peter Normandin of Mass Electric to discuss why the two buildings need 4 conduits each. Item continued. 8/18/05—The drawings will remain as is,since this is what Mass Electric requested to have on the documents. Item closed. SUMMARY OF ACTIONS REQUIRED: Aquadro 6'Cerruti,General Contractors: The Community Builders: • Section 3 El VVMBE forms • • Provide COP for temp heat,pwr • Review Landscaping to add back into scope Dietz 6'Company Architects: • COP for remainder of Conc Steam tunnel • Check location of Siamese connection with Fire • Fireplace COP Dept.(L&S) • COP for de-leading • Sump Pump/Catch basin PR L6/S,BDG • Memo for Existing Fire loop to City Depts. • Nurses'Home Dehumidifier PR. Take space out of Laundry Rm and provide a louvered door onto the cor.With a shelf. • Review exterior louver detail • Review the fire alarm set-up. Next meeting will be held at August 25,2005. Job meetings will be held on Thursdays at 9:00. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ it COMPANY ARCHITECTS,INC. Marc Sternick August 19,2005 copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro b Cerruti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Randy Locklin,TCB Dino D'Angelo,Lindgren b Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss,Lindgren b Sharpies *Tony Pacillo,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas.Aquadro&Cerruti (thru Tino) Dominic Ingegneri,TCB Marvin Blakley,Lindgren b Sharpies Paul Rabin,Lindgren it Sharpies Melissa Leppones,TCB Steve Rogers.Rogers Management.Inc. Andrea Pichette,TCB File *sent by mail rA2O 44-Wbc•as hospital hilhal-a1mt otesntonsvl,eg S 881805 dot Page 3 of 3 VO/ i:/vo 10.AO ■'AR _ ti DIEfZ&COMPANY ARCHITECTS,INC. I0.3 BOOKCASES AND FIREPLACE MANTELS 5/5/05—5/12/05 See Previous Meeting Notes. 5119/05—Dietz b Co issued Proposal Request#5. A6rC will provide a cost Marc submitted some samples of inexpensive, pre-built mantels to AbC for their review. Item continued_ 5/26/05—Present-No new info. Item continued. I 1.1 SCHEDULE 5112/05-8/04/05 See Previous Meeting Notes. 8/11/05—Now that the revised site drawings have been issued.Rick noted that there are no other external factors affecting their schedule. Rick noted that he felt that AbC was behind schedule right now,but he expects to pick up the pace when more of his workforce becomes available in about two weeks and complete the project on time. Item continued. 8118/05—The possibility of a partial CO for Nurses'Home was raised. Rick will have more masons and carpenters for next week to get the project back on schedule. Item continued. 11.4 BASEMENT FLOORING 5/12/05—8/11/05 See See Previous Meeting Notes. 8/18/05—AbC submitted COP#33 R2 and it was accepted. Dietz b Co.will add it to the next CO. Item continued. 11.5 SUMP PUMP I UNDERSLAB DRAIN LINE 5/12/05-8/04/05 See Previous Meeting Notes. 8/11/05 —It was determined that a full-time sump pump would need to be installed in the catch basin. Berkshire Design Group will issue a sketch. Dietz 5r Company Architects will issue a Proposal Request Item continued. 8/18/05—Once Dietz b Co has the sketch from BOG the will pass it off to LifS. Once the coordination is complete Dietz Er Co.will generate a PR. kem continued. 13.1 NURSES'HOME:2X2 CONCRETE STEAM TUNNEL 5/26/05—6/2/05 See Previous Meeting Notes. 6/9/05—The work is complete. AbC will issue a COP for capping the pipe/tunnel that was additional to the original scope of work. kern continued. 6/16/05—No new info. kern continued. 7/7/05—Present No new Info. Item continued. 14.1 DE-LEADING 6/2/05—8/11/05 See previous meeting notes. 8/18/05—Dietz b Co.Issued PR 6 RI,Tom made some changes to clarify the work that is already within the contract on the PR which Rick copied and included in his package for pricing. Item continued. 20.1 LANDSCAPING WORK 7/14/05—MC will review adding site work back into the project for the price that it was deleted for from Contract Modification#1,items 5,6 b 7 totaling$17,750. Item Continued. 7/21/05—Present-This item is on hold until we receive COPs for the other Site related items(Utility b Drain lines). Item Continued. 8/11/05—No new info, Item continued. 24.1 MECHANICAL ROOM DOOR 8/l 1/05—Jim asked that the Mechanical Room door swing out into the corridor. Marc will check code. Item continued. 8/18/05—The door cannot swing into the corridor by code. Item closed_ 24.2 CARPET COLOR 8/11/D5—Tom asked that Marc check the Finish Schedule regarding the"white carpet"noted for stairs. Item continued. 8/18/05—White is part of the name for the VCT at the stair landing not part of the carpet color name. Item closed. 24.4 FLUE CHASES IN SOUTH HOME 8/11/05—Jim needs to know if the flue chases can be combined with other adjacent duct chases or if they can be combined in the same rated chase. This question was issued as an RFI and has been sent to Lindgren b Sharpies for review and comment Item continued. 8/18/05—ASI 46 was issued. Yes,the adjacent duct chases can be combined. Item closed. 25.5 SIAMESE CONNECTION 8/11/05—AbC believes that Jim received the sign-off to install the Siamese connection at its original position rather than as directed by the Fire Department at our meeting prior to construction. Marc will have Dino check with the Fire Dept to make sure they are ok with this. Item continued. Page 2 of 3 U5/19/U0 15:[a raA • ‘,. DIETZ b COMPANY ARCHITECTS.INC r"17 Hampden Sweet Springfield MA 01103 (413) 733-6798 Fax(413) 732-4385 n 1\ J 2 1 LUCF t, MEETING NOTES DATE: August 18,2005 MEETING: CONSTRUCTION MEETING NO.25 PROJECT: Village at Hospital Hill—Phase I LOCATION: Aquadro b Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz b Company Architects A...1-.-..Piehette --CB Jeff Manley.Dietz b Company Architects Paul Su-amese,TCR Rick Aquadro,Aquadro b Cerruti,General Contractors Dominic ingegneri,TCB e'• -_- . _- - . - Tiros-CardafellirA C Ton Mi�L Schmitt WEATHER: Sunny 80°. Corrections to previous meeting notes: Item 4.2 now includes Site Utilities. Under item 4.2 add the note that CCD#1 was issued. Progress as reported by Contractor. General: 9 Carpenters,7 Laborers,0 Mason,5 from ML Schmitt,2 from Moran,4 Rivit Roofing,2 Tridon Spray Foam,3 Superior Caulking fe 5 from United Drywall. South Home: Window panning at the 1",2nd b 3rd floors is complete and the windows are installed on the 2"d b 3`d floors. The rough electrical at the perimeter walls and ceilings are 90%complete. The window wells are 90%complete. The entry foundations are 40%complete. The sub-floor and the structural work at 100%complete. The spray foam is complete on the 3'd floor and underway on the 2"d floor. Nurses'Home: The footings at the addition have been poured as well as the ramp footings. The foundation water proofing is completed and the roof is around 60%. All of the concrete floors have been prepped. Shop Drawing Log Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,Pits,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT!POWER/WATER 12/22/04—7/7/05 See Previous Meeting Notes. 7/14/05—Rick with have the COP for next meeting. Item continued. 7/21/05—Present-AbC is working on it Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-7/14/05 See Previous Meeting Notes. 7/21/05—Present-No new info. Item continued. 4.2 DRAIN PIPE INVERTS/SITE UTILITIES 1/20/05—8/04/05 See Previous Meeting Notes. 8/11/05—Marc issued CCD#1 which included revised site drawings L-103-R3,dated 6/10/05,E I-R3,dated 8110/05,b LAD I- R3,dated 8/10/05 as well as 6 8l/2 x I I drawings from Mass Electric showing their handhole,manhole and pad specs. The Contractor is responsible for ensuring that both Mass Electric specs as well as Engineer's drawings are coordinated and adhered to throughout the construction process. All revisions previously shown on recently released sketches are shown on these drawings. Now,the only change that is planned Is the addition of a catch basing with sump pump that will be Issued before the next meeting. Item continued. 8/18/05—NYC is working on a COP for CCD#1. Item continued. Page I of 3 Ub/its/ua lu:4a rte& DIETZ&COMPANY ARCHITECTS.INC. • Drain Line below slab COP and catch basin • Drain line COP need info from BOG • COP for remainder of Conc Steam tunnel • Berkshire Design Group to see if the sidewalk • Fireplace COP concrete mix can be downgraded • Revised Bsmnt Flooring COP • Location of dryer vents @ South Home • Nurses Home pipe penetrations(10 pipes spaced • COP for Nurses'Bsmnt slab Will. 4") dew of penetrations. • COP for Basement stab infill • Review combining different flues in chases(LSS) • Memo Di Existing deadline linp • Check location of Siamese connection with Fire • Notify Dietz about deadline for flared end section • Dept(WS)of the pipe at the detention basin • Meet with Mass Electric to discuss conduits( S) Next meeting will be held at August 11,2005. Job meetings will be held on Thursdays at 9:00(10:00am on 8/11 only). To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ 6,COMPANY ARCHITECTS,INC. Mare Stemick August 14,2005 copies: emalled_ Steve Firgau,DFA Consultants Rat 1 Aquadro,TCB Er Cerruti,General Contractors Tom Kegelman,TCB Jeff Squire,Berkshire Design Group Randy Locklln,TCB Dino b,Lindgren[S Sharpies Design Nicole Weiss Lindgren Sharpies *Tony Patilo Northampton Budd ng Department ent Bill Ba rry(Structural Engineer) Peter Lucas,Aquadro Cerrud (thru Tino) Dominic Ingegneri,TCB Marvin Blaktey,Lindgren&Sharpies Paul Babin,Lindgren&!Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management inc. Andrea Pichette,TCB File *sent by mail r1301M-NYa5R at hospital hallOeralmtinOS s coostr_ime4 OBI 105.doc Page 5 of 5 08/16/U5 1U:45 FAA — z - DIETZ&COMPANY ARCHITECTS,INC. 8/04/05-Berkshire will contact Mass Electric to determine the electric man hole and hand hold sizes need to be. A&C stressed that this item needs to be resolved ASAP to not hold up the project. The flared end section of the pipe as the basin needs to be installed before August 1 5th so we don't hold up Gag's work. Item continued. 8/11/05 -Berkshire Design Group determined that 1,500 psi concrete is acceptable to Mass Electric. See Item 4.2 for all further discussion of this item. Item closed. 21.2 NURSES'HOME BASEMENT SLAB 7121/05 AE/C noted that there is a void under the slab in Unit 102. A&C will drill some holes in the slab and fill with lean fill. A COP will be issued by A&t. Item continued. 7128/05-No new info. Item continued. 8/04105-The slab has been filled and poured. A&C will generate a COP. Item continued. 8/11/05-Work has been completed. Costs have been issued and accepted. Item dosed. 2.1.4 EXISTING FIRE LOOP 7/21105-A&C needs to know what the status of the loop is and if it can be cut,as a hydrant that needs to be deleted is still live. Torn believes we can cut it but Af/C will be responsible for getting water to the site for their use. ABC will check with people who know the current system to determine how the system is fed. Item continued. 7/28/05-Tom confirmed with Alan D.that AEC can cap the water lines. A/C will issue a memo about a dead hydrant off of their property line fed by their lot. Item continued. 8/04105-No new info. Item continued. 8/11/05-Rick will forward the memo from Dietz Construction to the Fire and Water Departments. Item closed. 24.1 MECHANICAL ROOM LOUVERS 8111/05-The louvers are no longer needed for make-up air in the boiler room. Marc requested that they be left as-is with insulated covers on the interior for possible future use. Item closed. 24.2 MECHANICAL ROOM DOOR 8/11/05-Jim asked that the Mechanical Room door swing out into the corridor. Marc will check code. Item continued. 24.3 CARPET COLOR 8/I 1/05-Tom asked that Marc check the Finish Schedule regarding the"white carpet"noted for stairs. Item continued. 24.4 FLUE CHASES IN SOUTH HOME 8/1 1/05-Jim needs to know if the flue chases can be combined with other adjacent duct chases or if they can be combined in the same rated chase. This question was issued as an RF1 and has been sent to Lindgren&'Sharpies for review and comment. Item continued. 25.5 SIAMESE CONNECTION 8/11/05-AS/C believes that Jim received the sign-off to install the siamese connection at it's original position rather than as directed by the Fire Department at our meeting prior to construction. Marc will have Dino check with the Fire Dept. to make sure they are ok with this. kern continued. 25.6 TREE ROOTS 8/I 1/OS-Marc reiterated the comments from the email sent on 7/29/05,that tree roots must be protected from harm and/or dealt with in a manner conducive to keeping the tree healthy throughout and after the construction process. Item continued. 25.7 ELECTRICAL CONDUITS 8/11/05- Tom requested a conference call with Paul Babin and Peter Normandin of Mass Electric to discuss why the two buildings need 4 conduits each. Item continued. SUMMARY OF ACTIONS REQUIRED: Aquadro 6'Cerruti,General Contractors: The Community Builders: • Section 3 El WMBE forms • Review De-leading scope and determine final • Provide COP for temp heat,pwr scope • Review Landscaping to add back into scope Dietz fd Company Architects: Page 4 of 5 08/16/05 10:44 FAA '— - - DiETZ&COMPANY ARCHITECTS,INC. 7121105-As an alternate to the sump pump A&'C will provide a price for 5"+l-of dirt over the sewer line in the bsmnt with stone and a perforated pipe wrapped in fitter fabric. The drain pipe will go out of the building in the same location as the sewer pipe and tie into the footing drain line. kern continued. 7128105-Af&C is working on this item. kern continued. 8/04/05-The underslab drain Vine is installed and the slab has been poured. Torn would like to add a catch basin outside where the drain line will exit the building. The catch basin would serve as a location to drop a sump pump in if there is too much rain and creates water backup in the pipes. AffC will provide a COP for the stab drain line and adding in the catch basin. kern continued. 8/I I/05-IT was determined that a full-time sump pump would need to be installed in the catch basin. Berkshire Design Group will issue a sketch. Dietz t:!Company Architects will issue a Proposal Request Item continued. 13.1 NURSES'HOME:2X2 CONCRETE STEAM TUNNEL 5126/05-612105 See Previous Meeting Notes. 619105 The work is complete. A&'C will issue a COP for capping the pipe/tunnel that was additional to the original scope of work. Item continued. 6/16/05-No new info. Item continued. 717105-Present No new Info. Item continued. 14.1 DE-LEADING 6/2105-TCB is generating a de-leading package that they will submit to Dietz ff Co. Dietz&Co.will generate a proposal request for A&C. Item continued. 619105-TCB,Dietz&Co fir'A&C reviewed the scope on site after the mtg. Patriot will come out to the site to review with Peter&Paul and then give a price on the scope of the work. Item continued. 6/16/05-A&C will possibly have price today. kern continued. 6123/05- A&C doesn't have a price from Patriot yet,Peter will call. item continued. 6/30/05 AEC doesn't have anything in writing yet from Patriot. A&fC will get the price from Patriot along with a break down of the work and the related costs. kern continued. 7/7/05-Patriot provided a verbal quote of$21,000 which covers Paul's scope that he reviewed with Patriot We need a cost break down,so Paul will set up a meeting with Patriot for this Friday to review their price and his scope. Item continued. 7114105-The price from Patriot did not include the entire scope of work. Paul will meet with Patriot to go over the scope again. Item continued. 7/21/05 Af&C and TCB are now looking at other subs for the De-leading contract. Dom noted that this item has been going on for 7 weeks and needs to be priced and resolved so it doesn't hold up the schedule. Item continued. 7/28/05-No new info. item continued. 8/04/05-Af1C received a price with breakdown. The price and scope will be reviewed by TCB to determine what they can remove from the scope to decrease the cost. kern Continued. 8/11/05-Costs were issued by A&C. Tom gave approval to issue Change Orders for the following de-leading work:rk:Nurse's's Home, exterior portion of the North Entry($5,940);South Home.exterior woodwork($3,080). proceed with removing the interior doors,sidelites and trim at the Nurse's Home North Entry and replace the door opening trim and casing with new that is similar. We do not yet have a price for the removal and trim replacement at the Nurse's Home North Entry. ARC will issue a price for installing'/."gwb on all stair walls- Item continued. 20.1 LANDSCAPING WORK 7114/05-A&C will review adding site work back into the project for the price that it was deleted for from Contract Modification#1.items 5,6&7 totaling$17,750. Item Continued. 7/21105-Present-This item is on hold until we receive COPs for the other Site related items(Utility 61 Drain lines). kern Continued. f31 1105-No new info. kern continued. 21.1 UTILITY LINES 7121105 -David Dietz&Tom Schmitt noted that there are additional manholes and handholds. David also noted that the trenching has doubled from the original plans because the telephone line is separate from the rest of the utility lines. Jeff Squires noted that the telephone company preferred to separate the telephone line. David noted that it would cost less to run the telephone under the grass instead of pavement because you could usef handholds changed of can manholes. David also requested that Berkshire Design reviews the concrete strength to 2000 or 2500 psi instead of 3000 psi. Berkshire Design will reissue their plan showing the telephone and cable in the same trench going to the South Home and then again in the same trench running up Olander Drive(in the grass.not the future pavement)to service the Nurses'Home. The electrical will remain running up the center of the site. Torn will check with Alan Delaney about deleting telephone and cable to the Mass Devt Lou. Item continued. 7/28/05-The plans are being revised and will be issued ASAP. Peter noted that this item is critical and will be holding up construction. Also see item 4.2. item continued. Page 3 of 5 08/16/05 10:44 FAA DIETZ&COMPANY ARCHITECTS,INC. At manholes 7 and 7a Dietz Const.will install the frames and covers provided by Gag. David Dietz will generate a price for these items at the same time Berkshire Design and Dietz & Co are generating the PR, due to time restrictions,and any inconsistencies in the two will be worked out Item continued. 7/28/05—Dietz E'Co.and Berkshire Design are working on the revised drawings. Tom checked the drawings to make sure that all of the items the meeting with Alan Delaney were included. Berkshire will revise the dwgs and forward to Dietz 6'Co. These drawings will then be sent out for review by MD and the city,as well. Item continued. 8/04/05—A&C provided COP#30 for the revised work. Berkshire wilt finalize the dwgs and Dietz will issue a revised PR. Item continued. 8111/05—Marc issued revised site drawings 1-103-R3,dated 8/10/05.Et-R3,dated 8/10105,&LAD I-R3,dated 8/10/05 as well as 6 81/2 x I I drawings from Mass Electric showing their handhole, manhole and pad specs. The Contractor is responsible for ensuring that both Mass Electric specs as well as Engineer's drawings are coordinated and adhered to throughout the construction process. Alt revisions previously shown on recently released sketches are shown on these drawings. Now,the only change that is planned is the addition of a catch basing with sump pump that will be issued before the next meeting. Item continued. 10.3 BOOKCASES AND FIREPLACE MANTELS 5/5/05—Bookcases and fireplace mantels have lead paint Bookcases and moldings are to be covered with gwb or removed. Mantels are to be removed and replaced with simpler,new pieces. Dietz Et Company Architects will provide direction. 5(12/05—No new info. Item continued. 5119/05—Dietz Es'Co issued Proposal Request#5. A&C will provide a cost. Marc submitted some samples of inexpensive, pre-built mantels to A&C for their review. Item continued. 5!26/05—Present-No new info. Item continued. 11.1 SCHEDULE 5(12/05—6/30/05 See Previous Meeting Notes. 7/7/05—Rick presented the revised schedule. The owner strongly suggests that A&C should start Framing ASAP instead of in August so they can stay on schedule. Rick stated that he is comfortable starting the framing in August and doesn't feel that it is an issue. Item continued. 7114/05—Rick will have a revised schedule for next meeting. Item continued. 7/21/05—Rick issued a revised schedule. Paul will get a site schedule from Gag so AE'C can coordinate their site work. Item continued. 7128105—AfeC needs to have the site work finalized so they can plan where the utilities enter into the building. Peter noted that this is a critical item. David Dietz has not started his work due to this holdup. See item 4.2 for resolution of this item. Item continued. 8/04105—Dick from AFJC stressed that the site items are critical and need to be resolved ASAP. Item continued. 8/11/05—Now that the revised site drawings have been issued,Rick noted that there are no other external factors affecting their schedule. Rick noted that he felt that A&C was behind schedule right now,but he expects to pick up the pace when more of his workforce becomes available in about two weeks and complete the project on time. Item continued. 11.4 BASEMENT FLOORING 5/12/05—7/7105 See See Previous Meeting Notes. 7114(05—A&C will omit the basement flooring system in the electrical,mechanical&elevator machine rooms from their price and provide a price to seal and paint the floors instead. A transition strip will be provided from the finished floors to the slab in those rooms. TCB doesn't want VCT in those rooms. Item continued. 7/21105—1/4"plywood needs to be added under all VCT. A&C will add this to their COP which is in the works and they will also provide a separation between the steel frames and the concrete floor,poly was suggested. Item continued. 7/28/05—Dietz Es'Co.will issue a clarification of the revised scope. After the meeting,it was suggested by Dick Aquadro that we delete the finish flooring in all unoccupied basement spaces and leave the sealed concrete finish. Item continued. 8/04/05—A&C provided the COP which was $2S,000+/-. AEC will revise the COP and only include the Units,Laundry& Corridors to have the floating floor,everywhere else the floors will be sealed and painted. Item continued. 8/11/05—Aquadro issued a revised COP which did not exactly fit what Marc was trying to do. The following changes were described to Rick: All areas of basement slab to receive two-part moisture block/sealer. Apartment units and corridors are to receive dri-floor plywood under carpet with pad and an additional A"plywood underlayment under carpet. No other floor finish in other basement rooms. The Laundry Room should also receive vct on the dri-floor. Item continued. 11,5 SUMP PUMP I UNDERSLAB DRAIN LINE 5/12105—6/23/05 See Previous Meeting Notes. 6130/05—PR 12 was issued. ARC will generate a COP. The sump pump location will be moved from its location on the sketch at the exterior wall to the corridor wall near the plumbing riser. item continued. 7/7/05 7114/05 No new info. Item continued. Page 2 of 5 08/16/05 10:43 FAX 2e-so DIE TZ Ft COMPANY ARCHIISCTs,INC. 17 Hampden Street Springfield MA 01103 (413) 733-6798 Fax(413) 732-4385 v iJ MEETING NOTES 'S DATE: August I I,2005 (t ' --:'ME'ETING: CONSTRUCTION MEETING NO.24 PROJECT: Village at Hospital Hill—Phase 1 LOCATION: Aquadro&Cerruti Offices Project No: 20144 Northampton,MA PRESENT; Tom Kegelman.TCB Marc Sternick,Dieu Company Architects w o c rr$ Melissa4:eppenes4GB Mark Darnold,Berkshire Design Group Paul Stramese,TCB Rick Aquadro,Aquadro Ge Cerruti,General Contractors Dominic Ingegneri,TCB Peter Lucas,Aquadro&Cerruti Tine-Gerderellit-AftiG ChrisiSenfer-ri;-AFiC Jim Moran,MI Moran,Inc WEATHER: Cloudy 90°. - Corrections to previous meeting notes: None. Progress as reported by Contractor. General: 9 Carpenters,6 Laborers, I Mason,4 from ML Schmitt,2 from Moran Ff 4 from United Drywall. South Home: Window panning at and floor. Concrete areaways and entrances in progress. Masonry pointing ongoing. Nurses'Home: Footings for entry addition begun. Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs.PRs,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04—5/1 2/05 See Previous Meeting Notes. 5126/05--ARC will issue costs to date. Diets&Co will issue a CO for that amount Removal will be put under a separate CO once costs are known. Item continued. 6/2105 ABC has the info&'will issue a COP. After reviewed by TCB Dietz i Co.will issue a CO. kern continued. 6/9/05—7/7/05 No new info. kern continued. 7114/05—Rick with have the COP for next meeting. item continued. 7/21/05—Present-A/C is working on it. kern continued. 4,1 SECTION 3 AND MWBE FORMS 1/20/05-6/23/05 See Previous Meeting Notes. 7/7(05—Rick will have this ready for next week. Item continued. 7114/05—Rick is still working on this. kern continued. 7/21105—Present-No new info. Item continued. 4.2 DRAIN PIPE INVERTS 1120/05—6(30/05 See Previous Meeting Notes. 717(05—Rick will have the COP for next week. Item continued. 7(14(05—In the letter from November that Dietz Const priced the original$10,200 from the line was only an additional 90 feet,however,PR#10 scales the line to be 230-250 feet. Marc will contact Berkshire Design to discuss this item. Alan Delany does not want to move the manhole at the corner of Village Hill Road near the tree,Alan wants the tree to be removed since the line would be so close to the tree and result in the tree dying. Peter believes that Dietz Cons.is going ahead with their work but is not sure how much pipe he has. kern continued. 7111 105—The scope of this item has been modified. The scope now includes the actual length of the line,a trench and sleeve for a future gas line to lot 20© 10+80,a sanitary stub is also needed at lot 20(a 6"line w(ctean out at the property line),add Ts and gates to the water line running up Milder Drive for Mass Devt land and for future Townhouse sites. Page t of 5 08/08/05 10:10 FAA =' DIETZ&COMPANY ARCHITECTS,INC. 9/04/05 -- Berkshire will contact Mass Electric to determine the electric man hole and hand hold sizes need to be. ARC stressed that this item needs to be resolved ASAP to not hold up the project The flared end section of the pipe at the basin needs to be installed before August 15th so we don't hold up Gag's work. Item continued. 21.2 NURSES'HOME BASEMENT SLAB 7/21/05—ARC noted that there is a void under the slab In Unit 102. ARC will drill some holes in the slab and fill with lean fill. A COP will be issued by ARC. Item continued. 7/28/05—No new info. Item continued. 8/04/05—The slab has been filled and poured_ ARC will generate a COP. Item continued. 21A EXISTING FIRE LOOP 7/21/05—ARC needs to know what the status of the loop is and if it can be cut,as a hydrant that needs to be deleted is still live. Tom believes we can cut it but ARC will be responsible for getting water to the site for their use. ARC will check with people who know the current system to determine how the system is fed. Item continued. 7/28/05—Tom confirmed with Alan D.that AbC can cap the water lines. ARC will issue a memo about a dead hydrant off of their property line fed by their lot. Item continued. 8/04/05—No new info. Item continued. SUMMARY OF ACTIONS REQUIRED: Aquadro b Cerruti.General Contractors: The Community Builders: • Section 3 b WMBE forms • Review De-leading scope and determine final • Provide COP for temp heat,pwr scope • Review Landscaping to add back into scope Dietz b Company Architects: • Drain Line below slab COP and catch basin • Drain line COP need info from BDG • COP for remainder of Conc Steam tunnel • Berkshire Design Group to see if the sidewalk • Fireplace COP concrete mix can be downgraded • Revised Bsmnt Flooring COP • Location of dryer vents @ South Home • COP for Nurses'Bsmnt slab infill. • Nurses Home pipe penetrations(10 pipes spaced • COP for Basement slab infill 4"),detail of penetrations. • Memo for Existing Fire loop • Notify Dietz about deadline for flared end section of the pipe at the detention basin Next meeting will be held at August II,2005. Job meetings will be held on Thursdays at 9:00(10:00am on 8/11 only). To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ& COMPANY ARCHITECTS,INC. Marc Sternick August 5,2005 copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro b Cerruti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Randy Locklin,TCB Dino D'Angelo,Lindgren 6'Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss.Lindgren it Sharpies 'Tony Patillo.Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro&Cerruti (thru Tino) Dominic Ingegneri,TCB Marvin Blakley,Lindgren b Sharpies Paul Babin,Lindgren b Sharpies Melissa Leppones,TCB Steve Rogers.Rogers Management.Inc. Andrea Pkhette,TCB File *sent by mall x\20144•village at hospiol hitW8-o m outkonsar_mcel 090405dot Page 4 of 4 uti/U /uo iu:uy rAA . ., • DIETZ&COMPANY ARCHITECTS,INC. 8/04/05 AbC provided the COP which was$25,000+/-. A&C will revise the COP and only include the Units, Laundry b Corridors to have the floating floor,everywhere else the floors will be sealed and painted. Item continued. 11.5 SUMP PUMP/UNDERSLAB DRAIN LINE 5/12/05—6/23/05 See Previous Meeting Notes. 6130/05—PR 12 was issued. AbC will generate a COP. The sump pump location will be moved from its location on the sketch at the exterior wall to the corridor wall near the plumbing riser. Item continued. 7/7/05—7/14/05 No new info. Item continued. 7/21/05—As an alternate to the sump pump AbC will provide a price for 5"+/-of dirt over the sewer line in the bsmnt with stone and a perforated pipe wrapped in filter fabric. The drain pipe will go out of the building in the same location as the sewer pipe and tie into the footing drain line. Item continued. 7/28/05 AbC is working on this item. item continued. 8/04/05—The undersiab drain line is installed and the slab has been poured. Tom would like to add a catch basin outside where the drain line will exit the building. The catch basin would serve as a location to drop a sump pump in if there Is too much rain and creates water backup in the pipes. AbC will provide a COP for the slab drain line and adding in the catch basin. Item continued. 13.1 NURSES'HOME 2X2 CONCRETE STEAM TUNNEL 5/26/05—6/2/05 See Previous Meeting Notes. 6/9/05—The work is complete. AbC will issue a COP for capping the pipe/tunnel that was additional to the original scope of work. item continued. 6/16/05—No new info. Item continued. 7/7/05—Present No new Info. Item continued. 14.1 DE-LEADING 6/2/05—TCB is generating a de-leading package that they will submit to Dietz b Co. Dietz b Co.will generate a proposal request for AbC. Item continued. 6/9/05—TCB,Dietz b Co b AbC reviewed the scope on site after the mtg. Patriot will come out to the site to review with Peter b Paul and then give a price on the scope of the work. Item continued. 6/16/05—AbC will possibly have price today. Item continued. 6/23/05- AbC doesn't have a price from i`a,riut yet,Peter will call. item continued. 6/30/05—A&C doesn't have anything in writing yet from Patriot. AbC will get the price from Patriot along with a break down of the work and the related costs. Item continued. 7/7/05—Patriot provided a verbal quote of$21,000 which covers Paul's scope that he reviewed with Patriot We need a cost break down,so Paul will set up a meeting with Patriot for this Friday to review their price and his scope. Item continued. 7/14/05—The price from Patriot did not include the entire scope of work. Paul will meet with Patriot to go over the scope again. Item continued. 7/21/05—A&C and TCB are now looking at other subs for the De-leading contract. Dom noted that this item has been going on for 7 weeks and needs to be priced and resolved so it doesn't hold up the schedule. Item continued. 7/28/05—No new info. Item continued. 8/04/05—AbC received a price with breakdown. The price and scope will be reviewed by TCB to determine what they can remove from the scope to decrease the cost. Item Continued. 20.1 LANDSCAPING WORK 7/14/05 --AbC will review adding site work back into the project for the price that it was deleted for from Contract Modification#1,Items 5,6 b 7 totaling$17,750. Item Continued. 7/21/05—Present-This item is on hold until we receive COPs for the other Site related items(Utility b Drain lines). Item Continued. 21.1 UTILITY LINES 7/21/05—David Dietz b Tom Schmitt noted that there are additional manholes and handholds. David also noted that the trenching has doubled from the original plans because the telephone line is separate from the rest of the utility lines. Jeff Squires noted that the telephone company preferred to separate the telephone line. David noted that it would cost less to run the telephone under the grass Instead of pavement because you could use handholds instead of manholes. David also requested that Berkshire Design reviews the concrete strength to see if it can be changed to 2000 or 2500 psi instead of 3000 psi. Berkshire Design will reissue their plan showing the telephone and cable in the same trench going to the South Home and then again in the same trench running up Olander Drive(in the grass,not the future pavement)to service the Nurses'Home_ The electrical will remain running up the center of the site. Tom will check with Alan Delaney about deleting telephone and cable to the Mass Devt Lots. item continued. 7/28/05—The plans are being revised and will be issued ASAP. Peter noted that this item is critical and will be holding up construction. Also see item 4.2. Item continued. Page 3 of 4 08/08/05 10:09 FAA DIETZ&COMPANY ARCHITECTS,INC. has the final COP they will issue a CO with the Energy Star COPs and forward it to Tom. Tom will pass the CO off to Rise for their records. Item continued. 7/28/05—Dietz R Co.will generate the CO without the final COP from ARC and use 532,700 for the Credit Item continued. 8/04/05—CO#5 was Issued and signed. Item closed. 4.1 SECTION 3 AND MWBE FORMS 1/20105-6/23/05 See Previous Meeting Notes. 7/7/05—Rick will have this ready for next week. Item continued. 7/14/05—Rick is still working on this. Item continued. 7/21/05—Present No new info. Item continued. 4.2 DRAIN PIPE INVERTS 1/20/05—6/30/05 See Previous Meeting Notes. 7/7/05—Rick will have the COP for next week. Item continued. 7/14/05—In the letter from November that Dietz Const priced the original$10,200 from the line was only an additional 90 feet,however,PR#10 scales the line to be 230-250 feet Marc will contact Berkshire Design to discuss this item. Alan Delany does not want to move the manhole at the corner of Village Hill Road near the tree,Alan wants the tree to be removed since the line would be so close to the tree and result in the tree dying. Peter believes that Dietz Const.is going ahead with their work but is not sure how much pipe he has. Item continued. 7/21/05—The scope of this item has been modified. The scope now includes the actual length of the line,a trench and sleeve for a future gas line to lot 20(I) 10+80,a sanitary stub is also needed at lot 20(a 6"line w/clean out at the property line),add T's and gates to the water tine running up Olander Drive for Mass Devt land and for future Townhouse sites. At manholes 7 and 7a Dietz Const will install the frames and covers provided by Gag. David Dietz will generate a price for these items at the same time Berkshire Design and Dietz W Co are generating the PR, due to time restrictions,and any inconsistencies in the two will be worked out Item continued. 7/28/05—Dietz R Co.and Berkshire Design are working on the revised drawings. Tom checked the drawings to make sure that all of the Items the meeting with Alan Delaney were included. Berkshire will revise the dwgs and forward to Dietz & Co. These drawings will then be sent out for review by MD and the city,as well. Item continued. 8/04/05 —ARC provided COP#30 for the revised work Berkshire will finalize the dwgs and Dietz will issue a revised PR. kern continued. 10.3 BOOKCASES AND FIREPLACE MANTELS 5/5/05—Bookcases and fireplace mantels have lead paint Bookcases and moldings are to be covered with gwb or removed. Mantels are to be removed and replaced with simpler,new pieces. Dietz&Company Architects will provide direction. 5/12/05—No new info. Item continued. 5/19/05—Dietz 6 Co issued Proposal Request#5. ARC will provide a cost. Marc submitted some samples of inexpensive, pre-built mantels to ARC for their review. Item continued. 5/26/05—Present -No new Info. Item continued. I1.1 SCHEDULE 5/12/05—6/30/05 See Previous Meeting Notes. 7/7/05—Rick presented the revised schedule. The owner strongly suggests that ARC should start framing ASAP instead of in August so they can stay on schedule. Rick stated that he is comfortable starting the framing in August and doesn't feel that it is an issue. kern continued. 7/14/05—Rick will have a revised schedule for next meeting. Item continued. 7/21/05—Rick issued a revised schedule. Paul will get a site schedule from Gag so ARC can coordinate their site work Item continued. 7/28/05—ARC needs to have the site work finalized so they can plan where the utilities enter into the building. Peter noted that this is a critical item. David Dietz has not started his work due to this holdup. See item 4.2 for resolution of this item. Item continued. 8/04/05—Dick from ARC stressed that the site Item are critical and need to be resolved ASAP. Item continued. 11.4 BASEMENT FLOORING 5/12/05—7/7/05 See See Previous Meeting Notes. 7/14/05 ARC will omit the basement flooring system in the electrical,mechanical R elevator machine rooms from their price and provide a price to seat and paint the floors instead. A transition strip will be provided from the finished floors to the slab in those rooms. TCB doesn't want VCT in those rooms. Item continued. 7/21/05—1/4"plywood needs to be added under all VCT. ARC will add this to their COP which is In the works and they will also provide a separation between the steel frames and the concrete floor,poly was suggested. hem continued. 7/28/05—Dietz R Co.will issue a clarification of the revised scope. After the meeting,it was suggested by Dick Aquadro that we delete the finish flooring in all unoccupied basement spaces and leave the sealed concrete finish. Item continued. Page 2 of 4 08/08/05 10:08 FAX IC001 • r DIET!-&COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733.6798 Fax(413) 732-4385 AUG - 8 2005 MEETING NOTES DATE August 4,2005 MEETING: CONSTRUCTION MEETING No.23 PROJECT: Village at Hospital Hill-Phase 1 LOCATION: Aquadro b Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz&Company Architects Jeff Manley,Dietz&Company Architects Melissa r_ �TCR _rr�..�. Mark Darnold,Berkshire Design Group Paul Stramese,TCB Rick Aquadro,Aquadro b Cerruti,General Contractors Dominic Ingegneri,TCB Ditie-EXAngeler Li/Wren-b.-Sharpies-Engineers David Diets,Dietz Construction Y-Sch_=MI-Sc-hnute --^°••e°Ras° MI Sch m Jim Moran,MJ Moran,Inc WEATHER: Sunny 80°. "'The August I I"'meeting will be held at 10am."* Corrections to previous meeting notes: None. Progress as reported by Contractor General: .7 Carpenters,7 Laborers,3 Masons,3 from ML Schmitt,3 from Moran&2 from United Drywall. South Home: Window and widow sill blocking and installation of the subfloor are complete. Window frames are @ 90%. Rough electrical at the exterior walls is @ 75%and overall i 25%. The Exterior metal wall framing for all floors is 90%complete. 90%of the new door opening lintels are complete. 95% of the roofing is complete and 100% of the tin-knocking. The foundation waterproofing is 90%complete. The spray foam at the exterior walls will be starting next week. Nurses'Home The concrete infill in the bsmnt will be completed today. The chimney has been repointed& cleaned and the misclaneous masonry infill is around 90%. The tin-knocking is 75%and 40%of the waterproofing system is complete. Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT!POWERNVATER 12/22/04-5/12/05 See Previous Meeting Notes. 5/26/05-AFC will issue costs to date. Dietz Is Co will issue a CO for that amount. Removal will be put under a separate CO once costs are known. Item continued. 6/2/05-AbC has the info&will issue a COP. After reviewed by TCB Dietz b Co.will issue a CO. Item continued. 6/9/05-7/7/05 No new info. Item continued. 7114105-Rick with have the COP for next meeting. kern continued. 7121/05-Present-A&C is working on It. Item continued. 2.2 ENERGY STAR 1/6/05-6/30/05-See Previous Meeting Notes. 7/7/05- Rick will fax out all of the COPs today to TCB& Dietz b Co., this group of faxes will not contain the fire stopping for the venting. Item continued. 7/14/05-Tom approved the COP's today so A&C and their Subs could go ahead with their work The actual amount of the rebate that Energy Star is providing is in question. Marc and Rick will contact Energy Star to determine the amount of the rebate. Marc will get Tom a list of the additional construction documents related to energy improvements for the project so he can pass it along to Rise. Rick will need to issue another COP,which subtracts the credit from Energy Star before the Change Order is issued. It was recommended at the meeting that AbC install the studs,pluming and electrical before the spray foam is applied to the exterior walls. item continued. 7/21/05 - Marc received a letter from Energy Star stating that we will get $1,000 per unit minus the $300 for the 3 refrigerators that are not Energy Star. ARC will issue a COP for the Energy Star credit of$32,700. Once Dietz& Co. Page 1 of 4 UI/Zf/U5 lb:U0 rAA DIETZ&COMPANY ARCHITECTS.INC. 21.4 EXISTING FIRE LOOP 7/21/05—ABC needs to know what the status of the loop is and if it can be cut,as a hydrant that needs to be deleted is still live. Tom believes we can cut it but A&C will be responsible for getting water to the site for their use. A&C will check with people who know the current system to determine how the system is fed. Item continued. SUMMARY OF ACTIONS REQUIRED: The Community Builders. Dietz&Company Architects. • • Contact Bill Barry to review Nurses Home pipe penetrations(10 pipes spaced 4") Aquadro&Cerruti,General Contractors: • Section 3&WMBE forms • Review ASI COP's • Provide COP for temp heat,pwr • Drain line COP need info from BDG • Review Landscaping to add back into scope • Generate COs for approved items • De-Leading COP • Berkshire Design Group to see if the sidewalk • Drain Line below slab COP concrete mix can be downgraded • COP fro remainder of Conc Steam tunnel • Fireplace COP • COP for PR#10 drain line additional work • Bsmnt Flooring COP • Review Existing Fire loop • COP for Basement slab infill • COP for removal of ex.foundation waterproofing Next meeting will be held at: July 28,2005. Job meetings will be held on Thursdays at 9:00. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ&COMPANY ARCHITECTS,INC. Marc Stemick July 22,2005 copies: emailed: Steve Firgau,DFA Consultants Rick Aquadro,Aquadro b Cerruti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Randy Locklin,TCB Dino D'Angelo,Lindgren&Sharpies Mark Darnold,Berkshire Design Group Nicole Weiss,Lindgren b Sharpies *Tony Patillo,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro b Cerruti (thru Tino) Dominic Ingegneri,TCB Marvin Blakley,Lindgren b Sharpies Paul Babin,Lindgren&Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management,Inc. Andrea Pichette,TCB File *sent by mail vue141-village at hospital hil*06-oungnouskora4_mtg21 072IO5.doc Page 4 of 4 Ui/Z//Ub in:ue rn2t DIETZ&COMPANY ARCHITECTS,INC. 7/21/05—114"plywood needs to be added under all VCT. AbC will add this to their COP which is in the works and they will also provide a separation between the steel frames and the concrete floor,poly was suggested. Item continued. 11.5 SUMP PUMP 5/12/05—6/23/05 See Previous Meeting Notes. 6/30/05—PR 12 was issued. AbC will generate a COP. The sump pump location will be moved from Its location on the sketch at the exterior wall to the corridor wall near the plumbing riser. Item continued. 7/7/05—7/14/05 No new info. Item continued. 7/21105—As an alternate to the sump pump AbC will provide a price for 5"+/-of dirt over the sewer line in the bsmnt with stone and a perforated pipe wrapped in filter fabric. The drain pipe will go out of the building in the same location as the sewer pipe and tie into the footing drain line. Item continued. 13.1 NURSES'HOME:2X2 CONCRETE STEAM TUNNEL 5/26/05—6/2/05 See Previous Meeting Notes. 6/9105—The work is complete. AUG will issue a COP for capping the pipe/tunnel that was additional to the original scope of work. Item continued. 6/16/05—No new info. Item continued. 7/7/05—Present No new Info. Item continued. 14.1 DE-LEADING 6/2/05—TCB is generating a de-leading package that they will submit to Dieu& Co. Dietz& Co.will generate a proposal request for AbC. Item continued. 6/9/05—TCB,Dietz b Co b AbC reviewed the scope on site after the mtg. Patriot will come out to the site to review with Peter b Paul and then give a price on the scope of the work. Item continued. 6/16/05—AbC will possibly have price today. Item continued. 6/23/05- AbC doesn't have a price from Patriot yet,Peter will call. Item continued. 6/30/05—AbC doesn't have anything in writing yet from Patriot AbC will get the price from Patriot along with a break down of the work and the related costs. Item continued. 7/7/05—Patriot provided a verbal quote of$21,000 which covers Paul's scope that he reviewed with Patriot We need a cost break down,so Paul will setup a meeting with Patriot for this Friday to review their price and his scope. Item continued. 7/14/05—The price from Patriot did not include the entire scope of work. Paul will meet with Patriot to go over the scope again. Item continued. 7/21/05—AbC and TCB are now looking at other subs for the De-leading contract Dom noted that this item has been going on for 7 weeks and needs to be priced and resolved so it doesn't hold up the schedule. Item continued_ 20.1 LANDSCAPING WORK 7/14/05 —AbC will review adding site work back into the project for the price that it was deleted for from Contract Modification#1,items 5,6 b 7 totaling$17.750. Item Continued. 7/21/05—This item is on hold until we receive COPs for the other Site related items(Utility Si Drain lines). Item Continued. 21.1 UTILITY LINES 7/21/05—David Dietz Si Tom Schmitt noted that there are additional manholes and handholds. David also noted that the trenching has doubled from the original plans because the telephone line is separate from the rest of the utility lines. Jeff Squires noted that the telephone company preferred to separate the telephone line. David noted that it would cost less to run the telephone under the grass instead of pavement because you could use handholds instead of manholes. David also requested that Berkshire Design reviews the concrete strength to see if it can be changed to 2000 or 2500 psi instead of 3000 psi. Berkshire Design will reissue their plan showing the telephone and cable in the same trench going to the South Home and then again in the same trench running up Olander Drive(in the grass.not the future pavement)to service the Nurses'Home. The electrical will remain running up the center of the site. Torn will check with Alan Delaney about deleting telephone and cable to the Mass Devt Lots. Item continued. 21.2 NURSES'HOME BASEMENT SLAB 7/21/05—AbC noted that there is a void under the slab in Unit 102. AbC will drill some holes in the slab and fill with lean fill. A COP will be issued by AbC. Item continued. 213 SOUTH HOME FOUNDAl1ON 7/21/05—The existing waterproofing on the South Home foundation is loose. Some of this pitch is loose and flaking off and will need to be removed before the new water proofing can be applied. Peter was concerned that it may contain asbestos. Brian Day is out on site testing the pitch for asbestos and should have the results by Friday. Brian will also test the Nurses Home while he is on site. A COP will be issued by AbC once the material is tested. Item continued. Page 3 of 4 1/1/27/U5 lti:U4 NAA `VA""� • DIETZ&COMPANY ARCHITECTS,INC. has the final COP they will issue a CO with the Energy Star COPs and forward it to Tom. Torn will pass the CO off to Rise for their records. Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-6/23/05 See Previous Meeting Notes. 7/7/05—Rick will have this ready for next week. Item continued. 7/14/05—Rick Is still working on this_ Item continued. 7/21/05—No new info. Item continued. 4.2 DRAIN PIPE INVERTS 1/20/05—6/30/05 See Previous Meeting Notes. 7/7/05—Rick will have the COP for next week Item continued. 7/14/05—In the letter from November that Dieu Const priced the original$10,200 from the line was only an additional 90 feet,however,PR#I O scales the line to be 230-250 feet Marc will contact Berkshire Design to discuss this item. Alan Delany does not want to move the manhole at the corner of Village Hill Road near the tree,Alan wants the tree to be removed since the line would be so close to the tree and result in the tree dying. Peter believes that Dietz Const is going ahead with their work but is not sure how much pipe he has. Item continued. 7/21/05—The scope of this item has been modified. The scope now includes the actual length of the line,a trench and sleeve for a future gas line to lot 20 @ 10+80,a sanitary stub is also needed at lot 20(a 6"line w/clean out at the property line),add T's and gates to the water line running up Olander Drive for Mass Devt land and for future Townhouse sites, and at manholes 7 and 7aA Dieu Const will install the frames and covers provided by Gag. David Dietz will generate a price for these items at the same time Berkshire Design and Dieu b Co are generating the PR, due to time restrictions,and any inconsistencies in the two will be worked out. Item continued. 9.1 COLOR BOARD 4/28/05—6/30/05—See previous mtg notes. 6/23/05 The boards were created Dietz W Co.will generate a matrix of finishes for AWC. Item continued. 7/7/05—No new info. Item continued. 7/14/05—Dietz&Co.will have the final exterior colors for next meeting. Item continued. 7/21/05—Dietz b Co.issued the revised ASI. Item closed. 10.2 STAFF BATHROOM 5/5/05 —6/30/05 See Previous Meeting Notes. 7/7/05—Rick will have COP for next week Item continued. 7/14/05—A&C provided the COP for this Item. The COP was accepted and will be included in the next CO. Item continued. 7/21/05—Dietz will add this Item to the next CO. Item continued. 10.3 BOOKCASES AND FIREPLACE MANTELS 5/5/05—Bookcases and fireplace mantels have lead paint. Bookcases and moldings are to be covered with gwb or removed. Mantels are to be removed and replaced with simpler,new pieces. Dieu b Company Architects will provide direction. 5/12105—No new info. Item continued. 5/19/05—Dieu b Co issued Proposal Request#5. AbC will provide a cost Marc submitted some samples of inexpensive. pre-built mantels to A&C for their review. Item continued. 5/26/05—Present •No new info. Item continued. 11.1 SCHEDULE 5/12/05—6/30/05 See Previous Meeting Notes. 7/7/05—Rick presented the revised schedule_ The owner strongly suggests that AWC should start framing ASAP instead of in August so they can stay on schedule. Rick stated that he is comfortable starting the framing in August and doesn't feel that It is an issue. Item continued. 7/14/05—Rick will have a revised schedule for next meeting. Item continued. 7/21/05—Rick issued a revised schedule. Paul will get a site schedule from Gag so A&C can coordinate their site work Item continued. 11.4 BASEMENT FLOORING 5/12105-6/23/05 See See Previous Meeting Notes. 6/30/05—PR I 1 was issued. AbC will provide a COP. Item continued. 7/7/05—No new info. Item continued. 7/14/05 ABC will omit the basement flooring system in the electrical,mechanical b elevator machine rooms from their price and provide a price to seal and paint the floors instead. A transition strip will be provided from the finished floors to the slab in those rooms. TCB doesn't want VCT in those rooms. Item continued. Page 2 of 4 07/27/05 16:03 FAX DIETZ V COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01103 (413) 733-6798 fax(413) 732-4385 JUL 2 3 2005 MEETING NOTES DATE: July 21,2005 MEETING CONSTRUCTION MEETING NO.21 PROJECT: Village at Hospital Hill—Phase 1 LOCATION: Aquadro& Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Tom Kegelman,TCB Marc Sternick,Dietz b Company Architects Andre_Piehette TCB Jeff Manley,Dietz b Company Architects Melissa Leppones.TCB Jeff Squire,Berkshire Design Group Mark Darnold,Berkshire Design Group Paul Stramese,TCB Rick Aquadro,Aquadro b Cerruti,General Contractors Dominic Ingegneri,TCB Peter Lucas,-Aquadro N Cerrtrti Nicole Weiss,Lindgren b Sharpies Engineers Chris Sanford,AbC David Dietz,Dietz Construction Beb-Newtenr 0/IL-Schmitt Tom Schmitt,ML Schmitt Jim Moran,MJ Moran,Inc WEATHER: Sunny 90°. Corrections to previous meeting notes: None. Progress as reported by Contractor. General: N/A South Home: Exterior Areaway,exterior stairs,and underlayment on the 3rd floor have been started. The underground plumbing in the basement is complete. The underground electrical work is happening today. Backfill,slab on grade prep,masonry window infill,roofing and foundation water-proofing prep have all been started. The gutters are 80%complete. Nurses'Home: Underground plumbing,electrical,steel beams b jambs at entrance,gutter and drip edge have been started. The floor patching is around 90%complete. Shop Drawing Log: Submitted: See log handed out at mtg. Reviewed:See log handed-out at mtg. Outstanding:. See log handed out at mtg. Supplemental Instructions(ASIs,PRs,etc): Issued:See log handed out at mtg. Outstanding:. See log handed out at mtg. 1.13 TEMPORARY HEAT!POWER/WATER 12/22/04—5/12/05 See Previous Meeting Notes. 5/26/05 ANC will issue costs to date. Dietz N Co will issue a CO for that amount Removal will be put under a separate CO once costs are known. Item continued. 6/2/05—ANC has the info&will issue a COP. After reviewed by TC8 Dietz b Co.will issue a CO. Item continued. 6/9/05—7/7/05 No new info. Item continued. 7/14/05—Rick with have the COP for next meeting. Item continued. 7/21/05—ANC is working on. Item continued. 22 ENERGY STAR 1/6/05-6/30/05—See Previous Meeting Notes. 7/7/05— Rick will fax out all of the COPS today to TCB& Dietz b Co., this group of faxes will not contain the fire stopping for the venting. Item continued. 7/14/05—Tom approved the COP's today so A6/C and their Subs could go ahead with their work. The actual amount of the rebate that Energy Star is providing is in question. Marc and Rick will contact Energy Star to determine the amount of the rebate. Marc will get Tom a list of the additional construction documents related to energy improvements for the project so he can pass it along to Rise. Rick will need to issue another COP,which subtracts the credit from Energy Star before the Change Order is issued. It was recommended at the meeting that ANC install the studs,pluming and electrical before the spray foam is applied to the exterior walls. Item continued. 7/21/05 — Marc received a letter from Energy Star stating that we will get $1,000 per unit minus the $300 for the 3 refrigerators that are not Energy Star. ANC will issue a COP for the Energy Star credit of$32,700. Once Dietz b Co. Page 1 of 4 4 06/10/05 14:21 FAX Z)005 DIETZ&COMPANY ARCHITECTS,INC. • Cable Jack locations(Paul) • Get structural report#2 from Bill Barry along with his submittals • Toilet rm revised PR • Review elevator pit with Bill Barry and have him Aquadro f r Cerruti,General Contractors s ^P the set for the elevator permit • Review of Energy Star requirements and final price • Review Basement flooring details,need info from for additional work Are g • Section 3 b WMBE forms • Issue PR for Drain Pipe a • Provide COP for temp heat,pwr • >pe(riding Manhole BDG) issue PR for sump pump(Lfir • Bsmnt Flooring Info from sub • S) Email signed copies of COs b Reps to Steve Firgau • Brick submittal • Have Bill Barry review the 6'deep elevator pit to • Revise schedule see if he needs to modify his details. • Proposal for metal strapping instead of wood • Generate CO for Roof Tie offs,Lighting,cable blocking for cabinets. Jacks • ASI list reviewed for COP's Next meeting will be held at June 16,2005. Job meetings will be held on Thursdays at 9:00. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be noted, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ it COMPANY ARCHITECTS.INC. Marc Sternlck June 10,2005 toples: entailed: Steve FFPu,DFA Consultants Rick Aquadro,Aquadro b Cerruti,General Contractors Tom Kegdman,TCB Paul Stramese,TCB Jeff Squire.Berkshire Design Group Randy Loddin,TC8 Dino D'Angelo,Lindgren V Sharpies *Tony Patillo,Northampton Building Department Barry(Structural Engineer) Peter Lucas,Aquadro&Cerruti (tru Tino) Dominic Ingegneri,TC8 Marvin Blakley,Lindgren V Sharpies Paul Rabin,Lindgren V Sharpies Melissa Leppones,TCB Steve Rogers,Rogers Management,Inc. Andrea Pichette,TCB File *sent by trait w120144..Mona st',aspic!hM011b4mteeterskomv_mg13 06040540c Page SofS 06/10/05 14 21 FAX 1004 DIETZ&COMPANY ARCHITECTS,INC. 10.4 PROJECT SIGN 5/5/05-5/26/05-See previous mtg notes. 6/2/05-The final markups where made to the sketch at the mtg. AVC will have the sign fabricated and then a location to hang it will be decided. Item continued. 6/9/05-No new info. Item continued. 11.1 SCHEDULE 5/12/05-AVC asked that Bill Barry,the structural engineer,come out to review the elevator area in the basement during the last week in May. Item continued. 5/19/05-Bill Barry's site visit might be pushed out another week,AVC will notify Dietz V Co. Tom is concerned that AVC is already falling behind their submitted schedule. Rick assured Tom that they will make the adjustments necessary to bring the project in on time. kern continued. 5/26/05-Tom has expressed concern about the schedule. AVC has increased the working hours to 10 hour days and will revise the schedule. Item continued. 6/2/05-Bill came out to the site today to review the elevator framing. ABC is continuing with 10hr work days to get caught up and ahead of their schedule. AVC will have a revised schedule by next mtg. Item continued. 6/9/05-AVC are back on schedule and back to 8 hr work days. AVC will provide a revised schedule for next mtg. Item continued. 11.4 BASEMENT FLOORING 5/12105-Marc was asked to review options for reducing the possibility for mold growth under the carpeting in the basement of the Nurse's Home. Item continued. 5/i9/05-Marc is reviewing. kern continued. 5126/05-Marc is waiting for some product information. Item continued 6/2/05-Still waiting from AV C's sub. kern continued. 6/9/05 No new info. Item continued. 11.5 SUMP PUMP 5/12/05-Marc suggested that a sump pump be installed in Storage Room 013 to ensure that ground water stays well below basement floor level. Tom agreed. Marc will issue a COR. Item continued. 5/19(05-Dietz V Co.will issue a COR. Item continued. 5126/05-Dietz V Co will contact 16S and issue a proposal request. Item continued. 6/2/05-Nicole(from LS/S)will issue some sketches fe Dietz V Co will issue a PR. Item continued. 6/9/05-No new info. Item continued. 13.1 NURSES'HOME 2X2 CONCRETE STEAM TUNNEL 5/26/05- AVC found a 2x2 concrete steam tunnel connected to the Nurses'Home that contains asbestos. TCB contacted Brian Day at the meeting,and Brian will be out to the site tomorrow to take a look at this item with Patriot They will review if they can pull out the pipe with the asbestos and the concrete tunnel in its entirety. Item continued. 6/2/05 -The asbestos pipe Is completely removed and the concrete tunnel is partially removed. Any remnants of the concrete tunnel must be capped. Item continued. 6/9/05-The work is complete. AVC will issue a COP for capping the pipe/tunnel that was additional to the original scope of work. Item continued. 14.1 Brick 6/2/05-A&C will be patching w/salvaged brick. At new areas and at the bsmnt window infill at the Nurses'Home A&C will be using 170 Camden Blend modular machine brick. AVC will provide a submittal for approval. Item dosed. 6/9/05-The brick was accepted AVC will provide a submittal for record. kern continued 14.2 De-Leading 6/2/05-TCB is generating a de-leading package that they will submit to Dietz V Co. Dietz 6' Co.will generate a proposal request for AVC. Item continued. 6/9/05-TCB,Dietz V Co b AVC reviewed the scope on site after the mtg. Patriot will come out to the site to review with Peter V Paul and then give a price on the scope of the work. Item continued. SUMMARY OF ACTIONS REQUIRED The Community Builder:: Dietz V Company Architects. • Meet with Patriot b AVC to review De-Leading • Proposal Request for Trash Chute (Paul) • Color selections Page 4 of 5 06/10/05 14:21 FAX LQa003 DIETZ&COMPANY ARCHITECTS.INC. 6.4 MINIMUM GUIDELINES FROM FUNDERS(RELATED CAPITAL) 4107/05—5/5105—See previous mtg minutes. 5/12/05—Marc will issue Change Order when he receives costs back from AVG for Proposal Request#2. 5/19105—A'C will review PR#2. Item continued. 5/26/05—No new info. item continued. 6/2/05—Nicole brought the full size NC dwgs to the mtg for A6C to give to ML Schmitt Nicole will email Dietz 6' Co pdfs to Issue as an ASI for the rest of the project team. Tom accepted/WC price for the cable jacks(PR#2),it will be added to the next Change Order. Item continued. 6/9/05—Paul will locate where the cable jacks should be installed and coordinate this info with A&C. item dosed. 7.2 SOUTH HOME ROT 4/14/05—5/12/05—See previous mtg notes. 5/19/05 -Bill Barry reviewed and there are no additional costs yet, although some of the small roof will probably need additional support Item continued. 5/26/05—Dietz 6r Co.will check in with Bill Barry for his review of this item. Item continued. 6/2/05—Bill came out to the site today to review where the rafters tie into the exterior wall and OK'd their current condition. Bill issued a report 6,sketch from his last site visit. Dietz 6'Co will issue these 2 items as supplemental instructions early next week. Item continued. 6/9/05—No new info. kern continued. 9.1 COLOR BOARD 4128/05—5/19/05—See previous mtg notes. 5/26/05—Dietz ft Co.will start the color board and AfeC will provide the remaining items ASAP. Those items include the Walk off Mats,additional plastic laminate colors and the brick and grout samples. Item continued. 6/2/05—Dietz 6'Co will have the color board to review for the end of next week. If it is ready before the mtg on Thursday they will contact Melissa to see if she can make it out to the meeting for review/approval. A'C has submitted enough of the items to make the color board.all remaining items are minor and can be added in later. These items are:walk off mats and the elevator cab colors. Item continued. 6/9105—The colors were issued to Melissa 6r Andrea at the mtg. They will make their selections by next meeting. Melissa and Andrea will be at the next meeting for loam. Item continued. 9.2 ROOF HATCHES 4/28/05—5/26/05—See previous mtg notes. 6/2105--A&C did provide the breakdown Tom was hesitant with the cost of materials but gave approval. The tie-offs will be included in the next Change Order. kern continued. 6/9/05—The Next CO will contain the tie-offs. Item closed. 10.2 STAFF BATHROOM 5/5/05 —TCB needs a staff bathroom added to the Office. Dietz 6r Company Architects will provide a Change Order request 6'sketch. Item continued. 5112/05—No new info. Item continued. 5/19/05—Dietz 6r Co issued Proposal Request#4. A&C wilt provide a cost. Jim might flip the layout so that it will work better with the plumbing. Marc said that would not be a problem. Item continued. 5/26/05 —Relocating the Office Toilet Room to align with the bathroom above to simplify the plumbing 6r venting was discussed and accepted by Tom. Dietz 6, Co. will verify if the layout will work with the window sill height and obtain approval for the design from Melissa as well as a sketch from Undgren 6 Sharpies to clarify the venting. Item continued. 62/05—Dietz b Co is awaiting approval from Melissa. Tom will check in with her for approval. Item continued. 6/9/05—Melissa approved the layout with comments. Dietz 6'Co.will revise the sketch per Melissa's comment of having the door on the side instead of directly facing the entry door. Dietz ft Co.will reissue the PR for pricing. Item continued. 10.3 BOOKCASES AND FIREPLACE MANTELS 5/5/05—Bookcases and fireplace mantels have lead paint. Bookcases and moldings are to be covered with gwb or removed. Mantels are to be removed and replaced with simpler,new pieces. Dietz&Company Architects will provide direction. 5/12/05—No new info. Item continued. 5/19/05-Dietz b Co issued Proposal Request#5. A&C will provide a cost Marc submitted some samples of inexpensive, pre-built mantels to Aft C for their review. kern continued. 526105—No new info. item continued 6/2/05—No new info. Item continued. 6/9/05—No new info. Item continued. Page 3 of 5 06/10/05 14:20 FAX uuc DIETZ&COMPANY ARCHITECTS,INC. 6/2/05—Peter will meet with Rick to discuss the site visit with Energy Star to determine if A&C will take on this task. The original lighting package will be used and the proposed/submitted lighting package will be sent back from LbS as revise and resubmit Dietz b Co will add the lighting to the next Change Order for the amount that was credited in Contract Modification#1. Jim Moran will check to see if he can get black ABS at the gooseneck venting for the flues since painting the white goosenecks would be a problem. Jim Is also working with Roger from Rise and Dino will provide a narrative for the night setback thermostat range limit AbC will provide their final energy star costs. Item continued. 6/9/05—Costs are still being assessed. A&C will provide a cost for the spray foam indicating the difference of the spray foam to what was speed. This was requested by energy star to determine if they can pay the difference of the cost with additional funding that Mass Electric offers. Jim noted that black ABS is not an option for the boiler exhaust piping but they could either provide white or gray PVC,a price will be included for painting the pipe. Torn noted that if AbC's price is higher than what Energy Star will pay Ale will submit a COP for the additional cost. Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-Marc issued Section 3 and MWBE forms to AbC. Item continued. 1/27/05—No new info. kern continued. 4/07/05—Since AbC is paying Dietz&Company Architects for services to revise the Documents for use as as-buiks,Marc felt that Dietz 6'Company Architects can count as a WBE providing services for A&C. Item continued. 4/14/05—A&C will assemble the paperwork Marc will provide WBE status forms to A&C. Item continued. 4/21/05—AbC has Dietz fir Co letter for WBE. AbC will finish the paper work. kern continued. 4/28/05-Present—AbC will finish the paper work. item continued. 5/12/05—Reports will be submitted with the next requisition. A&C must show effort in minority hiring. Marc issued Dietz b Company Architects'WBE paperwork. Two DMH people have been hired by AbC to date. Others have been hired by Moran. item continued, 5119/05—AbC will have this info to include with the pencil req. Item continued. 5/26/05—AbC will finalize this item with Tom's help,if needed. Item continued. 6/2/05—AbC will provide this information with the req mtg next week kern continued. 6/9/05—Rick b Tom set a meeting for Tuesday to finalize the paperwork. kern continued. 4.2 DRAIN PiPE INVERTS 1120/05—5/5/05 See previous mtg notes. 5/12/05—Randy noted that it is David Dietz who will need to coordinate tie-in to DMH#7. Jeff S.issued drawings L-AD i b a revised L-103 to Marc for review. Marc noted that L-103r did not include the footing drain and areaway drain tie-in to DMH#7 and will ask Jeff to incorporate this. Jeff is waiting for Road utilities to be approved by DPW. Once approval is obtained,Marc wilt issue a Change Order for;10,200.Item continued. 5/19/05—Jeff Squires should have DPW's comments today. item continued. 5/26/05—Torn noted that DPW will not issue comments on Jeff Squire's drawings. Tom would like to generate the proposal request without DPW's comments. Dieu& Co.will issue a CO for this item and issue a PR for the area drain for Nurses'Home.Item continued. 6/2105—The CO was issued including the$10,200 and a PR for the area drain will be Issued early next week Item continued. 6/9/05 —The CO and PR were Issued. The CO drain pipe item at a cost of$10,200 needs to be revised to add in an additional manhole and relocating an existing manhole.Jeff Squires will get sketches to Dietz b Co.ASAP so a PR can be issued. Jeff Squires is trying to get approval from DPW(Ned)and is hoping to have k resolved by the end of the day. Peter noted that we need to come to a conclusion on this item. When Dietz Const starts he will probably want to work from the detention basin back. [tern continued. 4.3 FLUE SIZE/TRASH CHUTE i/20/05—5/5/05—See previous mtg notes. 5/12/05—Tom will schedule a meeting with the Manufacturer's Rep at the site. Item continued. 5/19/05—Dietz Sr Co.will generate sketches for a Proposal Request. Floor drains will be needed in the trash room as well as a wash-down nozzle at the top of the chute. kern continued. 5/26/05 Dieu b Co.is working on the sketches for the proposal request AbC will provide Dietz&Co.the minimum size for the Elevator Machine room. Item continued. 6/2/05--Dietz b Co is still working on the sketches b coordination and will issue a PR when the sketches and coordination is complete. item continued. 6/9/05 —Melissa noted that trash rooms on each floor are not an option. Trash rooms are too messy and a management/maintenance nightmare. A proposal request was issued at the mtg for the trash chute/compactor. The proposal request contained the architectural drawings and manufacturer's cut sheet Jim Moran will contact the manufacturer to see if back flow preventers are required and will add in a hose connection in the trash room for cleaning. AbC will begin pricing a rough estimate by next meeting. Melissa b Andrea will make a final decision if they would like to go with the trash chute at all by no later then Monday(6/13). Item continued Page 2 of 5 06/10/05 14:19 FAX uul • if DIETZ b COMPAhlYARCHffECIS,INC. (t; i ' •' f 7 Hampden Street Springfield MA 01103 (413) 7334798 Fac(413) 1324 I, i• i+ JUN 1 1 2005 MEETING NOTES DATE: June 9,2005 ;.i MEETING: CONSTRUCTION MEETING:NO 15 ----- PROJECT: Village at Hospital Hill—Phase I LOCATION: Aquadro 6'Cerruti Offices Project No: 20144 Northampton.MA PRESENT: Beverly- TGn ., __.._, ._,� Marc Sternick,Dietz&Company Architects Andrea Pichette,TCB Jeff Manley,Dietz b Company Architects Paul Stramese,TCB Rick Aquadro,Aquadro 6'Cerruti,General Contractors Torn Kegelman,TCB Dominic Ingegneri,TCB Jim Moran,MJ Moran,Inc Peter Lucas,-Aquadro 6r Cerruti Melissa Leppones.TCB WEATHER: Sunny,80°. Corrections to previous meeting notes: None. Progress as reported by Contractor. General: Gag will be starting to lay the pipe on Monday..AWC Is back to 8 hour work days,asbestos abatement is complete,and Oleander Drive is being prep'd. South Home: A6'C will start to strip the roof Friday,structural demo has begun,the unit stairs are being framed and the exterior demo is continuing. Nurses'Home; Architectural demo is complete,structural demo starts today and the roof is stripped and papered 100%. Shop Drawing Lo& Submitted See the attached log. Reviewed:See the attached log. Outstanding:Dietz 6r Co.passed off the color selections to TCB for review. See the attached log. Supplemental Instructions(ASIs,PRs,etc): Issued:See the attached log. Outstanding:Office 117 Toilet Rm Revised Layout b PR#5 Nurses'Home Fire Places. See the attached log. 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04—1/27/05 See Meeting Notes#6 for previous entries. 4107/05—5/05/05 See Meeting Notes#10 for previous entries. 5/12/05-Present—All parties agreed that costs will be shared equally between Owner 6r Contractor. Final costs for removal of temporary electric service have yet to be determined. Item continued. 5/26/05 A&C will issue costs to date. Dietz 6' Co will issue a CO for that amount. Removal will be put under a separate CO once costs are known. Item continued. 6/2105—A6'C has the info 6r will issue a COP. After reviewed by TCB Dietz 6,Co.will issue a CO. kern continued. 6/9/05—No new info. Item continued. 2.2 ENERGY STAR 1/6/05-5/12/05 See previous mtg notes. 5/19105—A6'C will generate prices for the fans. AN venting must go thru the roof. South Home will have 6 vents(18"x26" clear)and Nurses'Home will have 10 vents(18"x24"clear). Peter doesn't feel that these chase sizes will be an issue. The boiler layout will need to be modified so that the boilers are closer to the chases.Jim noted that an additional $7,124.00 would be added to the price for the extra lengths of flue needed. Jim also noted that the pipe coming out of the roof would be white P/C. Can we change the last couple of feet of the PVC pipe to black PVC pipe? Jim would need the final decision from the owner before he starts to look at reconfiguring the boiler rooms. Once TCB has the final numbers for the total energy star package from AleC they can make their decision. Item continued. 5/26/05—AWC will provide backup for the cost of the fans and include it in the complete energy star Change Order Proposal package. Dominic will set up a meeting with the Energy Star reps to come out after the next job meeting to review the Energy Star package. Once the package is completed and reviewed with Energy Star TCB will make their final decision. kern continued. Page I of 5 05/19/05 08:47 FAX • DIETZ&COMPANY ARCHITECTS,INC. 5112105—Marc was asked to review options for reducing the possibility for mold growth under the carpeting in the basement of the Nurse's Home. Item continued. 11.5 SUMP PUMP 5/12/05=Marc suggested that a sump pump be installed in Storage Room 013 to ensure that ground water stays well below basement floor level. Tom agreed. Marc wilt issue a COR. Item continued. 11.6 ROOFING FELT ALTERNATIVE 5/12/05—Marc approved alternative for roofing felt specified as substitution proposed is a superior product. Item closed. SUMMARY OF ACTIONS REQUIRED: The Community Builders. Dietz bl Company Architects: • Make decision on trash containment Fs'removal • COP for staff bathroom • Provide direction on lead/asbestos abatement • Provide add'I drawings for drainage work • Provide direction for coordination with MD • Provide COP for bookcases and mantels • Mark-up project sign sketch fl get to DCo • Dino to determine flue distance from windows Aquadro&Cerruti,General Contractors a Dino to determine if he can delete roof fans • Review of EnergyStar requirements and final price • Review Basement flooring details for additional work • Section 3 fd WMBE forms • Get Bill Barry to come for review in late May? • Provide price for add'l cable lines to bedrooms • Issue COR for sump pump • Provide price for roof tie-offs • • Submit remainder of submittals for color choices • Next meeting wilt be held at May 19.200.5. Job meetings will be held on Thursdays at 9:00. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ&COMPANY ARCHITECTS,INC. Marc Sternick May 18,2005 copies: emailed: Steve Firgau,DFA Rick Aquadro,Aquadro Ed Cerutti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Randy Locklin,TCB Dino D'Angelo,Lindgren ti Sharpies *Tony Patlllo,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro&Cerruti (thru Tino) Dominic Ingegneri,TCB Marvin Blakley,Lindgren f7 Sharpies Paul Babin,Lindgren&Sharpies Melissa Leppones.TCB Steve Rogers,Rogers Managment File •sent by mail c Adocumnnts and setting/Imam sgnnickYenl asniagshempocary ineernot 0kslok4hmnstr_mtgl1 051205.dec Page 5 of 5 I U.7/1 /U5 uo;eo rrtA t' DIETZ&COMPANY ARCHITECTS,INC. 7.2 SOUTH HOME ROT 4/14/05—A&C would like Bill Barry to come out to the site to review some rot in the old entry at the South Home once they have all of the plaster down. The plaster should be down in a week or two,Afs'C will notify Dietz&Co.so they can plan Bill Barry's visit. Kern continued. 4121/05— Af'C will be able to demo the ceiling after they have their lead training on Tuesday. Item continued. 4/28/05-Present—No new info. kern continued. 5/12/05—Ceiling has been opened up. Pete did not find as much rot as he thought he would. Marc will review. Item continued. 9.1 SITE WORK COORDINATION WITH MASS DEVELOPMENT 4/28/05—Af&C and Dietz Const will coordinate their schedule and sitework with Mass Dev't TCB has a meeting with Mass Dev't next week to review the schedule. Item continued. 515/05—Meeting is planned for Tuesday at 1pm. Ends of all utility pipes left connected to trunk or spur lines must be tied to 3 locations. Water lines must be capped at the end of each line. kern continued. 5/12/05—No outstanding issues at this time. Weekly coordination meetings are held on Tuesdays at 1pm. Item closed. 9.2 COLOR BOARD 4/28/05=Dietz b'Co.will generate a color board for exterior and interior colors for TCB to review once all of the samples are in. Dietz&Co.forwarded a list of items they need color samples for. Item continued. 5/5/05—No new Info. Item continued. 5/12/05—Dietz f!Company Architects is still waiting for the remainder of the submittals to allow for choosing colors. A&C requested the soffit vent color. Marc issued the color verbally as white. Item continued. 9.3 ROOF HATCHES 4/28/05—Randy will check with TCB to see if the roof hatches can be deleted. If the roof hatches need to remain,tie offs should be added at the roof ridge for safety. Item continued. 515/05—Root hatches are to remain. Sizes have been forwarded to A&C. Tie-offs are to he added to the scope. A Change Order request will be issued. Item continued. 5112/05—A Change Order Request has been issued. A&IC will submit cost. Item continued. 10.2 STAFF BATHROOM 5/5/05 —TCB needs a staff bathroom added to the Office. Dietz&Company Architects will provide a Change Order request f'sketch. Item continued. 5/12/05—No new info. kern continued. 10.3 BOOKCASES AND FIREPLACE MANTELS 5/5105—Bookcases and fireplace mantels have lead paint. Bookcases and moldings are to be covered with gwb or removed, Mantels are to be removed and replaced with simpler,new pieces. Dietz f?Company Architects will provide direction. 5/12/05—No new info. Item continued. 10.4 PROJECT SIGN 5/5/05=TCB will mark up sign sketch submitted by Dietz f'Company Architects and return to Dietz. Dietz will Issue an ASI. Item continued. 5/12/05—No new info. Item continued. 11.1 SCHEDULE 5/12/05—A&C asked that Bill Barry,the structural engineer.come out to review the elevator area in the basement during the last week in May Item continued. 11.2 CARPET 5/12/05- Carpet submitted by Af&C will be installed in all units without pad or backer using tack strips in all unit,except at barrier-free units. Those three units shall be glue-down. Item continued. 11.3 ASBESTOS AT SOFFIT will issue a 5/12/05—Approx.600 LF of soffit trim has asbestos caulk and needs to be removed at the Nurse's Home COP. Item continued. 11.4 BASEM ENT FLOORING Page 4 of 5 05/19/05 08:46 FAA S DIETZ&COMPANY ARCHITECTS,INC. 4/07/05—After meeting. A design to try to convert the existing laundry chute to the trash chute will be developed. As a part of the re-design,there would be a compactor located in the basement,at the bottom of the chute. A maintenance person would then be responsible for wheeling the trash dumpster to the elevator and out to the dumpster. If the design is feasible a proposal request will be issued with the proposed design. Jim Moran submitted flue sizes of 16" (19"OD clear)for the Nurses'Home and 12"(15"OD dear)for the South Home. Item continued. 4/14/05— Dietz Es'Co.will develop a sketch for the trash chute. kern continued. 4/21/05—A&C needs a response on this item by the middle of next week. After the meeting Dietz E?Co. ernailed Tom Kegelman for a response on this Item. Item continued. 4/28/05 m TCB decided that they would like to go with trash rooms at each floor(except in the basement)instead of she trash chute and compactor. TCB did not like the idea of bringing the large container from the compactor outside using the elevator. Melissa from TCB will provide Dietz is'Co.with sizes for the recycling containers and trash containers to be used in the trash rooms. Melissa will also look into the dumpsters and if one of the dumpsters can be deleted from the scope of work so TCB can upgrade the fencing around the dumpsters back to what was specified before value engineering. Item continued. 5/5/05—It was determined that no matter which option Is chosen,the laundry chute must be removed. Final decisions as to including a trash compactor have not been made. kern continued. 5/12/05—Tom will schedule a meeting with the Manufacturer's Rep at the site. item continued. 6.2 MANIFESTS FOR MATERIALS LEAVING THE SITE 4/07/05—A&&C will stress to their subs that they need the manifests for materials that leave the site. Tighe fie Bond has a contract with TCB for any environmental issues. Randy wilt meet with Brian Day(T6'B)to discuss the letter of compliance that TEA is to issue. Item continued. 4/14/05— No new information. item continued. 4/21/05— Randy has a meeting set with Brian Day on 4/27/05 at 9am. Item continued. 4/28/05—A&C's sub,Patriot,will provide a submittal for waste removal.Item coin. 5/5/05—No new info. Item continued. 5/12/05—No hazardous waste has been hauled to date. Rick assured Owner that Manifests will be provided. Item dosed. 6.3 CLOSING 4/07/05—Bev noted that the latest snag in the closing is that the construction needs to start before the closing. After the meeting, Bev went over to the site with A&C to take some pictures to show that construction has started. Item continued. 4114/05-Present— No new information. Item continued. 5/5/05—Closing is expected today. kern continued. 5/12/05—Closing occurred. Payments were made. Item dosed. 6.4 MINIMUM GUIDELINES FROM FUNDERS(RELATED CAPITAL) 4107105—Bev noted that there needs to be a discussion with related capital about their minimum requirements for such items as cable and phone in the living room and bedrooms,a dedicated A/C outlet,etc. kern continued. 4/14/05—A&C will provide a carpet sample fs'see if additional drawingsfsketches will be needed for adding the A/C outlet back into the project. kern continued. 4/21/05 —Dietz is' Co will generate an Proposal Request to add the A/C outlets back into the project at their original locations. Item continued. 4/29/05—Bob from MIS noted that the A/C outlets could be added back in at their original cost of their credit from value engineering. A proposal request will not be necessary for this item. Dietz tif Co.will ask Bev if the cable and phone lines need to be provided in the bedrooms. got has the carpet sample and needs to process the submittal and send it out for approval. kern continued. 5/5/05—A/C outlets shall be added back in to the Contract. Drawings will be revised. kern continued. 5/12h35—Marc will issue Change Order when he receives costs back from Af&C for Proposal Request#2. 7.1 PRE-ABATERMENT WALK THRU 4/14/05—TCB will contact Tighe&Bond to set up a walk-thru with ASIC and A&C's sub. Item continued. 4/21105—The meeting is set for 4/27/2005 at 9am.Attendees will be:Randy,Paul,A&C,Patriot,Tom Kegelman and Brian Day. Item continued. 4/20/05—New asbestos was found above the bathroom ceilings in the basement Tighe f!Bond is reviewing. A&C would like Tighe Vl bond to do some selective demolition to determine is there is asbestos in order to have a'dean' building. Item continued. 5/5/05—No word from TEAR. A&'c wants them to secure any vertical pipes that are to remain in place. They also need to provide direction as to how to handle the small pieces that exist over the ceilings and check other bathroom ceilings for same. TCB will meet with TSB to coordinate clarification of abatement work. kern continued. 5/12/05—TEB came out to the site last Friday. Rick 6 Tom will coordinate a walk-thru with T&'B&Patriot as soon as possible. Item continued. Page 3 of S 05/19/05 08:45 FAX DiETZ&COMPANY ARCHITECTS,INC. 4/21/05—Jim Moran was not able to make it to the job mtg today. He called in to let us know that they are still trying to get a letter from the manufacturer stating that the system will work.they have verbal confirmation but nothing in writing. Using the PVC exhaust system and Ultra boilers will require some reorganizing of the mechanical room. Jim has been reworking the layout and doesn't see it as an issue. Jim is hoping to have the estimate by the next meeting. There was no meeting with Energy Star this week. Dietz Ef Co.will contact Tom Schmitt regarding the lighting package and LFfS for a letter stating that the original design meets Energy Star's formula and a sample unit using the formula. kern continued. 4/28/05—Jim Moran provided prices and Dietz Ei Co.will get clarifications on the fan switching. Item continued. 5/5/05—Marc has issued info on timer and fans required for the bathrooms for pricing. A review of EnergyStar requirements and a final price for this additional work will be provided by Aquadro. EnergyStar refrigerators that were accessible could not be obtained without water dispensers. They will not be installed and will therefore lose their 5100/unit rebate for those units. Dino will look into exchanging roof fans to attic-mounted, in-line fans. Dino will call Craig regarding roof turbines. Item continued. 5/12/05—Jim noted that Weil-McLaine will not certify that boiler venting will work with this configuration.Sidewall venting at the Nurse's Home would be acceptable in areas away from other windows. Doing so at the South Home would be harder Et would mean a building extension next to the mechanical room stair. Jim will continue to review the possibilities. Marc will check with Dino as to the closest dimension a boiler vent can be from a window. Marc gave permission to Jim to took at re-positioning the boiler in the South Home to allow boiler to move toward the flue In • order to balance with intake air. A&C has not yet issued a cost for the timer/fan change,which is the last piece that will determine the final costs for going EnergyStar. kern continued. 4.1 SECTION 3 AND 14WBE FORMS i/20/05-Marc issued Section 3 and MWBE forms to A&C. Item continued (127/05—No new info. kern continued. 4/07/05—Since AWC is paying Dietz Fe Company Architects for services to revise the Documents for use as as-builts,Mart felt that Dietz ft'Company Architects can count as a WBE providing services for A6iC. kern continued. 4/14/05—A&'C will assemble the paperwork. Marc will provide WBE status forms to A&C. Item conntinued. 4/21/05—AEC has Dieu&Co letter for WBE. Af?C will finish the paper work. Item continued. 412805-Present--A&C will finish the paper work. Item continued. 5/12/05—Reports will be submitted with the next requisition. AfdC must show effort in minority hiring. Marc Issued Dietz fa Company Architects'WBE paperwork. Two DMH people have been hired by A&C to date. Others have been hired by Moran. Item continued. 4.2 DRAIN PIPE INVERTS 1/20105—Mazi requested further clarification on roof drain lines and areaway drains. Marc will discuss with Jeff S.and will also discuss not providing any sketches directly to Contractor. item continued. 1/27/05 — ASI #1 will be re-issued with correct SK #'s to be continuous with those already issued in Addenda. kern continued. 4/07/05—Berkshire Design has proposed to drop the system 2'-0". This proposal/design needs to be approved by Mass Dev't If accepted,the drain pipe inverts would have to be dropped. Item continued. 4/14105—Dietz Const.needs details,new elevations f!tie-ins. Dietz Es'Co.wilt discuss the possibility of tying the areaway drain on the North side of the Nurse's Home into the existing drainage system in lieu of installing a drywell. After meeting note: Diem&'Co.met Jeff Squire at the site and he noted that the areaway drain can be tied directly into the drainage system, which is to be installed about l0'away. Jeff Squire will contact Peter Lucas&'David Dietz to discuss. item continued. 4/21/05—AWC will review this item with David Dietz. kern continued. 4/28/05 —Jeff Squire will clarify elevations as soon as they are fully coordinated with Mass Dev't Randy is working on resolving the drain coordination with Mass Dev't kern continued. 5/5/05—The DMH#7 will need to be designed or cored to accept our foundation drain. Someone will need to coordinate this item. It was determined that the Owner would like to get a price from AfIC to continue the footing drains around the remainder of the building not currently specified to receive footing drain. Jeff S.is waiting to issue a revised drain line plan until the DPW approves all of the utilities in Olander Drive. Randy needs the drain line elevations from Jeff to obtain pricing from MD. Jeff will issue an areaway drain sketch to Marc for Inclusion in an ASi. Item continued. 5/12/05—Randy noted that it is David Dietz who wilt need to coordinate tie-in to DMH#7. Jeff S.issued drawings 1-ADl b'a revised 1-103 to Marc for review. Marc noted that L-103r did not include the footing drain and areaway drain tie-in to DMH#7 and will ask Jeff to incorporate this. Jeff is waiting for Road utilities to be approved by DPW. Once approval is obtained,Marc will issue a Change Order for$10,200.kern continued. 4.3 FLUE SIZFJTRASH CHUTE 1/20/05—The size of the flue is needed to determine if there is sufficient room for a trash chute within the space adjacent to it. kern continued. 1/27/05—Awaiting info from Moran. Item continued. Page 2 of 5 05/19/05 08:45 FAX DIETZ fie COMPANY ARCHITECTS,INC- 17♦.ampde■Street Springfield MA 01103 (413) 733-6798 Fax(413) 732.4385 MAY 1 9 2005 MEETING NOTES DATE: May 12,2005 MEETING: CONSTRUCTION ME-111%/G NO. i i PROJECT: Village at Hospital NM-Phase I LOCATION: Aquadro is'Cerruti Offices Project No: 20144 Northampton,MA PRESENT: -TSB Marc Sternick,Dietz&f Company Architects Randy Locktin,TCB Paul Stramese,TCB Rick Aquadro,Aquadro Cerruti,General Contractors Tom Kegelman,TCB Dominic Ingegnerl Jim Moran,MJ Moran,Inc Peter Lucas,-Aquadro 11 Cerruti jell WEATHER: Sunny,55°. Corrections to previous meeting notes: None. Progress as reported by Contractor. South Home:Mech demo is at 100%. Building demo is at.75%-80% Shoring being done. T- Clip Test-passed. A&C is also working on the catwalk in the South Home. Nurses'Home mechanical demo is at 100%.Waiting for Lead Clip ratting to be redone. Water being pumped out of stairway. Rafter tails being cut. Site is grubbed. Mass Development's site Contractor,Gaggliarducci is on site,continuing infrastructure work. 1.13 TEMPORARY HEAT/POWERIWATER 12/22/04-1/27/05 See Meeting Notes#6 for previous entries. 4/07105-The license agreement between Verizon f9"TCB has been signed. The easements have been issued and now the poles need to be placed. A&C found that the fire loop that is called to be maintained during construction was shut off at some point. A&fC believes that the shutoff is in front of their trailer. A&'C has been trying to figure out who is responsible for turning it back on and who turned it off. A&C has spoken to David Sparks(City Water Dept.)who said that he was never notified that it was turned off. A&C has been trying to contact Alan Delaney(Mass Dev't)to clarify this item. Item continued. 4/14/05-The water is turned on. A&C would like a sketch showing the fire loop that needs to remain active so they know what fire hydrants can be removed. A&C would like to terminate 2 hydrants on the north side of the Nurses Home. A&&C will meet with the hospital and the fire department to review. Item continued. 4/21/05-AffC is planning to set up the meeting for the end of this week. item continued. 4/28/05-got has turned off the spur between the two buildings with permission from the Fire Department(Slane Nichols). The phone line is in for the job trailers and the temporary power to the buildings should be in by next week. A&C would like to resolve payment for the temporary utilities with the owner. item continued. 5/5/05-Power,water fa phone are operational. Resolution for payment of temporary utilities has not yet been resolved. Item continued. 5/12/05 -All parties agreed that costs will be shared equally between Owner&Contractor. Final costs for removal of temporary electric service have yet to be determined. Item continued. 2.2 ENERGY STAR 1/6/05-Jim said that by next week,he will have some numbers related to revisions needed for Energy Star Certification. Item continued. 1/13/05-Jim Moran offered a Veissmann boiler system at 95-96%efficiency as a$37,000 additional cost He is still checking on whether the storage tanks for the Water Heaters,which are part of that system,meet code. After the meeting,a walk-through the Nurse's Home was conducted with Energy Star staff. For lighting,Energy Star offered to come in after-the project is complete to install fluorescent bulbs. Item continued 1/20/05-Marc noted that he has a catalogue of nice,cheap energy star light fixtures. He will drop them off for Charlie,soon. Item continued. I/27/05-The catalogue was dropped of at Schmitt's. Item continued. 4/07/05-Charlie Ragoza will review the Energy Efficient Lighting Catalogue submitted by Marc, Jim Moran is working out the numbers for the boiler system and should have numbers by next week.item continued. 4/14/05-Jim Moran will have the information for the meeting with Energy Star after the 4/21/05 construction meeting. Item continued. Page I of 5 05/13/05 14:04 FAX --`-- --- ------ t vu ll DIETZ&COMPANY ARCHITECTS.INC, Marc Sternick May 11,2005 copies: emaited: Beverly Gallo,TCB Rick Aquadro,Aquadro Sr Cerutti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Randy Locklin.TCP Dino D'Angelo,Lindgren b Sharpies *Tony Patillo,Northampton Building Department Big Barry(Structural Engineer) Peter Lucas,Aquadro it Cerruti (thru Tino) Dominic ingegneri.TCB Marvin Blakley,Lindgren b Sharpies Paul Sabin,Lindgren Er Sharpies Melissa Leppones.TCB File *sent by mail \20I44-MJate as hosplal b*O5•almtawmskco er_nu610 OSOSOS.doc Page of 05/13/05 14:03 FAX DIETZ&COMPANY ARCHITECTS,INC. 7.2 SOUTH HOME ROT 4114/05—ARC would like Bill Barry to come out to the site to review some rat in the old entry at the South Home once they have all of the plaster down. The plaster should be down in a week or two,ARC will notify Dieu le Co.so they can plan Bill Barry's visit. Item continued. 4121105— ARC will be able to demo the ceiling after they have their lead training on Tuesday. Item continued. 4/28/05-Present—No new info. Item continued. 9.1 SITE WORK COORDINATION WITH MASS DEVELOPMENT 4/28/05—ARC and Dieu Const will coordinate their schedule and sitework with Mass Dev't. TCB has a meeting with Mass Dev't next week to review the schedule. item continued. 55/05—Meeting is planned for Tuesday at 1pm. Ends of all utility pipes left connected to trunk or spur lines must be tied to 3 locations. Water tines must be capped at the and of each line. Item continued. 9.2 COLOR BOARD 4/28/05—Dietz R Co.will generate a color board for exterior and interior colors for TCB to review once all of the samples are in. Dietz R Co.forwarded a list of items they need color samples for. Item continued. 5/5/05—No new info. Item continued. 9,3 ROOF HATCHES 4/28/05—Randy will check with TCB to see if the roof hatches can be deleted. If the roof hatches need to remain,tie offs should be added at the roof ridge for safety. Item continued. 5/5/05—Roof hatches are to remain. Sizes have been forwarded to ARC. Tie-offs are to be added to the scope. A Change Order request will be issued. Item continued. 10.1 CONDUIT TO KIOSK 5/5/05—One 4"conduit is currently spec'd.to the intercom kiosk outside the South Home. Change to two 1"conduits. Item closed. 10.2 STAFF BATHROOM 5/5/05—TCB needs a staff bathroom added to the Office. Dieu R Company Architects will provide a Change Order request b sketch. kern continued 10.3 BOOKCASES AND FIREPLACE MANTELS 5/5/05—Bookcases and fireplace mantels have lead paint Bookcases and moldings are to be covered with gwb or removed. Mantels are to be removed and replaced with simpler,new pieces. Dietz R Company Architects will provide direction. 10.4 PROJECT SIGN 515/05—TCB will mark up sign sketch submitted by Dieu R Company Architects and return to Dietz. Dietz will issue an ASI. kern continued. SUMMARY OF ACTIONS REQUIRED: The Community Builders: Dietz b Company Architects: • Make decision on trash containment R removal • COP for staff bathroom • Provide direction on lead/asbestos abatement • Provide add!drawings for drainage work • Provide direction for coordination with MD • Provide COP for bookcases and mantels • Mark-up project sign sketch V get to DCo Aquadro b Cerrud,General Contractors: • Review of EnergyStar requirements and final price for additional work • • Section 3 R WMBE forms • • Provide price for add'l cable lines to bedrooms • • Provide price for roof tie-offs Next meeting will be held at May 12,2005. Job meetings will be held on Thursdays at 9'00. To the best of my knowledge and belief,these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ R COMPANY ARCHITECTS,INC. Page 4 of 5 05/13/05 14:03 FAX 41003 ■ DIETZ&COMPANY ARCHITECTS,INC. 6.2 MANIFESTS FOR MATERIALS LEAVING THE SITE 4107/05—A&C will stress to their subs that they need the manifests for materials that leave the site. Tighe b Bond has a contract with TCB for any environmental issues. Randy will meet with Brian Day(T&B)to discuss the letter of compliance that T6B is to issue. item continued. 4114/05— No new information. Item continued. 4121105— Randy has a meeting set with Brian Day on 4/27/05 at 9am. Item continued. 4/28/05—A&C's sub,Patriot,will provide a submittal for waste removal. Item continued. 5/5/05—No new info. Item continued. 6.3 CLOSING 4/07/05—Bev noted that the latest snag in the closing is that the construction needs to start before the closing. After the meeting, Bev went over to the site with A&C to take some pictures to show that construction has started. Item continued. 4/14/05-Present— No new information. Item continued. 5/5/05—Closing is expected today. item continued. 6.4 MINIMUM GUIDELINES FROM FUNDERS(RELATED CAPITAL) 4/07/05—Bev noted that there needs to be a discussion with related capital about their minimum requirements for such items as cable and phone in the living room and bedrooms,a dedicated A/C outlet,etc. kern continued. 4/14/05—A&C will provide a carpet sample Si see if additional drawings/sketches will be needed for adding the NC outlet back into the project.. Item continued. 4/21/05 — Dietz b Co will generate an Proposal Request to add the NC outlets back into the project at their original locations. kern continued. 4/28/05—Bob from MLS noted that the NC outlets could be added back in at their original cost of their credit from value engineering. A proposal request will not be necessary for this item. Dietz b Co.will ask Bev if the cable and phone lines need to be provided In the bedrooms. AbC has the carpet sample and needs to process the submittal and send it out for approval Item continued. 5/5/05—A/C outlets shall be added back in to the Contract Drawings will be revised. Item continued. 6.5 TREES TO SAVE 4/07/05—Jeff Squire went over to the she after the meeting with Peter and marked the trees to remain with a yellow ribbon. Item closed. 4/14/05— /WC has some additional trees in question. Jeff Squires will be meeting A&C at the site to review. item continued. 4/21/05— A&C has 2 trees in question near their job trailer. Dietz 5' Co.will contact Jeff Squire to have him take a look at them ASAP. A&C will not cut any trees on lot#20 until informed by TCB that it is OK to do so. A&C will also protect the tree between their job trailer and the South Home by setting up a fence at the drip edge of the tree. Item continued. 4/28/05—Dietz Const needs final direction on trees to save. Jeff Squires will issue a clarification thru Dietz 6'Co.regarding the tree in the future curb that must be cut down. item continued. 5/5/05—Item resolved. Item closed. 6.7 MONITOR WELLS(3) 4/07105—A&C discovered 3 monitor wells on site and needs to know what they should do with them. After the meeting, Marc issued Proposal Request#1 for the infill of the monitor wells. Item continued. 4/14/05— A&C measured the pipes and the actual depth is around I8'-6"+/-. Item continued. 4/21/05— A&C will review the Proposal Request kern continued. 4128/05—In progress,betonite to be installed and A&C will pull ties to locate. Item continued. 5/5/05—Wells have been plugged b located. item closed. 7.1 PRE-ABATERMENT WALK THRU 4114105—TCB will contact Tighe b Bond to set up a walk-thru with A&C and A•C's sub. item continued. 4/21/05—The meeting is set for 4/27/2005 at 9am,Attendees will be: Randy,Paul,A&C,Patriot.Tom Kegelman and Brian Day. Item continued. 4/28/05—New asbestos was found above the bathroom ceilings in the basement. Tighe&Bond is reviewing. /WC would like Tighe & bond to do some selective demolition to determine is there is asbestos in order to have a'clean'building. Item continued. 5/5/05—No word from T&B. Mc wants them to secure any vertical pipes that are to remain in place. They also need to provide direction as to how to handle the small pieces that exist over the ceilings and check other bathroom ceilings for same. TCB will meet with T&B to coordinate clarification of abatement work kern continued. Page 3 of 5 05/13/05 14:02 FAX L _ Igluuz DiETZ&COMPANY ARCHITECTS,iNC. for a letter stating that the original design meets Energy Star's formula and a sample unit using the formula. Item continued. 4/28/05—Jim Moran provided prices and Dietz b Co.will get clarifications on the fan switching. item continued. S/5/OS—Marc has issued info on timer and fans required for the bathrooms for pricing. A review of EnergyStar requirements and a final price for this additional work will be provided by Aquadro. EnergyStar refrigerators that were accessible could not be obtained without water dispensers. They will not be installed and will therefore lose their$100/unit rebate for those units. Dino will look into exchanging roof fans to attic-mounted, in-line fans. Dino will call Craig regarding roof turbines. kern continued. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-Marc issued Section 3 and MWBE forms to AbC. kern continued. 1/27/05—No new info. Item continued. 4107/05—Since ABC is paying Dieu b Company Architects for services to revise the Documents for use as as-builts,Marc felt that Dietz b Company Architects can count as a WBE providing services for A&C. Item continued. 4/14/05 AfrC will assemble the paperwork. Marc will provide WBE status forms to AbC. Item continued. 4/21/15—AbC has Dietz&Co letter for WBE. AbC will finish the paper work. Item continued. 4/28/05-Present—Ab C will finish the paper work. item continued. 4.2 DRAIN PIPE INVERTS 1/20/05—Mazi requested further clarification on roof drain lines and areaway drains. Marc will discuss with Jeff S.and will also discuss not providing any sketches directly to Contractor. Item continued. 1/27105 — A51 #1 will be re-issued with correct SK #'s to be continuous with those already issued in Addenda. Item continued. 4/07/05—Berkshire Design has proposed to drop the system 2'-0". This proposal/design needs to be approved by Mass Dev't If accepted,the drain pipe inverts would have to be dropped. ken'continued. 4/14105—Dietz Const.needs details,new elevations b tie-ins. Dietz b Co.will discuss the possibility of tying the areaway drain on the North side of the Nurse's Home into the existing drainage system in lieu of installing a drywell. After meeting note: Dietz b Co.met Jeff Squire at the site and he noted that the areaway drain can be tied directly into the drainage system,which Is to be installed about 10'away. Jeff Squire will contact Peter Lucas b David Dietz to d/scuss Item continued. 4/21/05—AbC will review this item with David Dietz. item continued. 4/28/05 —Jeff Squire will clarify elevations as soon as they are fully coordinated with Mass Devt Randy is working on resolving the drain coordination with Mass Dedt Item continued. 5/5105—The DM1-I#7 will need to be designed or cored to accept our foundation drain. Someone will need to coordinate this item. it was determined that the Owner would like to get a price from AbC to continue the footing drains around the remainder of the building not currently specified to receive footing drain. Jeff S.is waiting to issue a revised drain line plan until the DPW approves all of the utilities in Ofander Drive. Randy needs the drain line elevations from Jeff to obtain pricing from MD. Jeff will issue an areaway drain sketch to Marc for inclusion in an ASI. kern continued. 4.3 FLUE SIZE/TRASH CHUTE 1/20/05—The size of the flue is needed to determine if there is sufficient room for a trash chute within the space adjacent to it. item continued. 1127105—Awaiting info from Moran. item continued. 4/07/05—After meeting. A design to try to convert the existing laundry chute to the trash chute will be developed. As a part of the re-design,there would be a compactor located in the basement,at the bottom of the chute. A maintenance person would then be responsible for wheeling the trash dumpster to the elevator and out to the dumpster. If the design is feasible a proposal request will be issued with the proposed design. Jim Moran submitted flue sizes of 16" (19"OD dear)for the Nurses'Home and 12"(I S"OD clear)for the South Home. Item continued. 4/14105— Dietz b Co.wilt develop a sketch for the trash chute. kern continued. 4/21/05 —AFC needs a response on this item by the middle of next week. After the meeting Dietz b Co. emailed Torn Kegelman for a response on this item, kern continued. 4/28105—TCB decided that they would like to go with trash rooms at each floor(except in the basement)instead of the trash chute and compactor. TCB did not like the idea of bringing the large container from the compactor outside using the elevator. Melissa from TCB will provide Dietz ft Co.with sizes for the recycling containers and trash containers to be used in the trash rooms. Melissa will also look into the dumpsters and if one of the dumpsters can be deleted from the scope of work so TCB can upgrade the fencing around the dumpsters back to what was specified before value engineering. Item continued. 5/5/05—It was determined that no matter which option is chosen,the laundry chute must be removed. Final decisions as to including a trash compactor have not been made. Item continued. Page 2 of 5 05/13/05 14:02 FAX 3s2..._ 5-0 DIETZ b COMPANY ARCHITECTS,INC. i 7 Hampden Street Springfield MA 01 103 (4 13) 733-6798 Fax(413) 732.4385 MEETING NOTES , _ DATE May 5,2005 MEETING: CONSTRUCTION MEETING NO.10 PROJECT: Wage at Hospital Hil—Phase I LOCATION: Aquadro b Cerruti Offices Project No: 20144 Northampton.MA PRESENT; Beverly-Galle,Tfi$ Marc Sternidk,Dietz b Company Architects Randy Locklin,TCB Jeff Manley,Dietz b Company Architects Paul Stramese,TCB Dino D'Angeio,Lindgren&Sharpies Engineers Maw-Aquadro-6'-GeFvuti Peter Lucas,-Aquadro&Cerruti Jeff Squire,Berkshire Design Group Tino Cardarelli,A&C WEATHER: Sunny,65°. Corrections to previous meeting notes: None. Progress as reported by Contractor: Mechanical demo(Nurses'Home)is at 99%and South Home Meth demo is at 90%. AbC is also working on the catwalk in the South Home. Lead Clip testing is in progress. Site is grubbed. Flowable fill is in piece in S. Home. Mass Development's site Contractor,Gaggiiarducci is on site,starting infrastructure work 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04—1/27105 See Meeting Notes#6 for previous entries. 4/07/05—The license agreement between Verizon b TCB has been signed The easements have been issued and now the poles need to be placed. ABC found that the fire loop that is called to be maintained during construction was shut off at some point ANC believes that the shutoff is in front of their trailer ANC has been trying to figure out who is responsible for turning it back on and who turned it off. ANC has spoken to David Sparks(City Water Dept.)who said that he was never notified that it was turned off. ANC has been trying to contact Alan Delaney(Mass Dev't)to clarify this item. item continued. 4114/05—The water is turned on. A&C would like a sketch showing the fire loop that needs to remain active so they know what fire hydrants can be removed. ANC would like to terminate 2 hydrants on the north side of the Nurses Home. ANC will meet with the hospital and the fire department to review. item continued. 4/21/05—ANC is planning to set up the meeting for the end of this week. item continued. 4/28/05—AbC has turned off the spur between the two buildings with permission from the Fire Department(Blare Nichols). The phone fine is in for the job trailers and the temporary power to the buildings should be in by next week. AbC would like to resolve payment for the temporary utilities with the owner. Item continued. 5/5/05--Power,water b phone are operational. Resolution for payment of temporary utilities has not yet been resolved Item continued 2.2 ENERGY STAR I/6/05- Jim said that by next week, he will have some numbers related to revisions needed for Energy Star Certification. item continued. 1/13/05—Jim Moran offered a Veissmann boiler system at 95-96%efficiency as a$37,000 additional cost He is still checking on whether the storage tanks for the Water Heaters,which are part of that system,meet code. After the meeting,a walk-through the Nurse's Home was conducted with Energy Star staff. For lighting,Energy Star offered to come in after the project is complete to install fluorescent bulbs. item continued. 1120/OS—Marc noted that he has a catalogue of nice,cheap energy star light fixtures. He will drop them off for Charlie,soon_ Item continued. 1/27/05—The catalogue was dropped of at Schmitt's. Item continued_ 4/07105—Charlie Ragoza will review the Energy Efficient Lighting Catalogue submitted by Marc. Jim Moran is working out the numbers for the boiler system and should have numbers by next week item continued. 4/14/05—Jim Moran will have the information for the meeting with Energy Star after the 4121105 construction meeting. Item continued. 4/21/05—Jim Moran was not able to make it to the job mtg today. He called in to let us know that they are still trying to get a letter from the manufacturer stating that the system will work,they have verbal confirmation but nothing in writing. Using the PVC exhaust system and Ukra boilers will require some reorganizing of the mechanical room. Jim has been reworking the layout and doesn't see it as an issue. Jim is hoping to have the estimate by the next meeting. There was no meeting with Energy Star this week. Dietz b Co.will contact Tom Schmitt regarding the lighting package and LbS Page 1 of 5 ' DIETZ&COMPANY ARCHITECTS,INC. 9.1 SITE WORK COORDINATION WITH MASS DEVELOPMENT 4/28/05—AEC and Dietz Const.will coordinate their schedule and sitework with Mass Dev't TCB has a meeting with Mass Dev't next weed to review the schedule. Item continued. 9.2 COLOR BOARD 4/28/05—Dietz EY Co. will generate a color board for exterior and interior colors for TCB to review once all of the samples are in. Dietz EY Co.forwarded a list of items they need color samples for. Item continued. 9.3 ROOF HATCHES 4/28/05 — Randy will check with TCB to see if the roof hatches can be deleted. If the roof hatches need to remain, tie offs should be added at the roof ridge for safety. Item continued. 9.4 HOSE CABINETS 4/28/05—It was noted that the hose cabinets were removed in contract modification#I. Item closed. 9.5 SOUTH HOME WINDOW WELL ELEVATIONS 4/28/05—Window well top of wall elevations will equal the height of the threshold of the exterior unit doors and the bottom of the window well is 12 inches below the window well's window. Item closed. SUMMARY OF ACTIONS REQUIRED: The Community Builders: Dietz 6'Company Architects: • Provide container sizes for trash rooms • Revise ASI for filling in Nurses'Home stair with flowable fill and concrete • • Discuss min requirements with funder(Related Capital) Aquadro Si Cerruti,General Contractors: • • Next meeting will be held at: May 5,2005. Job meetings will be held on Thursdays at 9:00. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ EY COMPANY ARCHITECTS,INC. Marc Sternick April 28,2005 copies: emailed: Beverly Gallo,TCB Rick Aquadro,Aquadro EY Cerutti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Randy Locklin,TCB Dino D'Angelo,Lindgren Sharples *Tony Patillo,Northampton Building Department Bill Barry(Structural Engineer) Peter Lucas,Aquadro EY Cerruti (thru Tino) Dominic Ingegneri,TCB Marvin Blakley,Lindgren El Sharples Paul Babin,Lindgren E?Sharples Melissa Leppones,TCB File *sent by mail v:\20144-village at hospital hill\08-ca\mtgnotes\constr_mtg09_042805.doc Page 4 of 4 DIETZ&COMPANY ARCHITECTS,INC. 4/07/05—Bev noted that there needs to be a discussion with related capital about their minimum requirements for such items as cable and phone in the living room and bedrooms,a dedicated A/C outlet,etc. Item continued. 4/14/05 — A&'C will provide a carpet sample &' see if additional drawings/sketches will be needed for adding the A/C outlet back into the project.. Item continued. 4/21/05 — Dietz EY Co will generate an Proposal Request to add the A/C outlets back into the project at their original locations. Item continued. 4/28/05 — Bob from MLS noted that the A/C outlets could be added back in at their original cost of their credit from value engineering. A proposal request will not be necessary for this item. Dietz EY Co.will ask Bev if the cable and phone lines need to be provided in the bedrooms. A&C has the carpet sample and needs to process the submittal and send it out for approval. Item continued. 6.5 TREES TO SAVE 4/07/05—Jeff Squire went over to the site after the meeting with Peter and marked the trees to remain with a yellow ribbon. Item closed. 4/14/05— A&'C has some additional trees in question. Jeff Squires will be meeting AF'C at the site to review. Item continued. 4/21/05— A&'C has 2 trees in question near their job trailer. Dietz EY Co.will contact Jeff Squire to have him take a look at them ASAP. A&C will not cut any trees on lot#20 until informed by TCB that it is OK to do so. A&C will also protect the tree between their job trailer and the South Home by setting up a fence at the drip edge of the tree. Item continued. 4/28/05—Dietz Const. needs final direction on trees to save. Jeff Squires will issue a clarification thru Dietz EY Co. regarding the tree in the future curb that must be cut down. Item continued. 6.6 LEAD REMOVAL CONTAINMENT PLAN 4/07/05—Paul needs a copy of A&'C's Lead Removal Containment Plan. Item continued. 4/14/05— Dietz&Co will look thru their records to see if they can locate this item. Item continued. 4/21/05— Dietz EY Co.found the plan. A&C will provide copies to Paul and one for the job trailer. Item continued. 4/28/05—A&C will send a copy of the containment plan to TCB and copy Dietz EY Co on the transmittal along with addition sheets that will be added in. A copy of the containment plan will also be located on site. Item closed. 6.7 MONITOR WELLS(3) 4/07/05 —A&'C discovered 3 monitor wells on site and needs to know what they should do with them. After the meeting, Marc issued Proposal Request#1 for the infill of the monitor wells. Item continued. 4/14/05— A&C measured the pipes and the actual depth is around 18'-6"+/-. Item continued. 4/21/05— A&C will review the Proposal Request. Item continued. 4/28/05—In progress,betonite to be installed and A&'C will pull ties to locate. Item continued. 7.1 PRE-ABATERMENT WALK-THRU 4/14/05—TCB will contact Tighe EY Bond to set up a walk-thru with A&C EY A&'C's sub. Item continued. 4/21/05 — The meeting is set for 4/27/2005 at 9am, Attendees will be: Randy, Paul, A&C, Patriot, Tom Kegelman and Brian Day. Item continued. 4/28/05—New asbestos was found above the bathroom ceilings in the basement. Tigh EY Bond is reviewing. A&'C would like Tigh EY bond to do some selective demolition to determine is there is asbestos in order to have a `clean' building. Item continued. 7.2 SOUTH HOME ROT 4/14/05—A&'C would like Bill Barry to come out to the site to review some rot in the old entry at the South Home once they have all of the plaster down. The plaster should be down in a week or two,A&'C will notify Dietz EY Co.so they can plan Bill Barry's visit. Item continued. 4/21/05— A&C will be able to demo the ceiling after they have their lead training on Tuesday. Item continued. 4/28/05—No new info. Item continued. 7.3 ESCAVATING TO EXPOSE THE ENTIRE FOUNDATION 4/14/05—Dietz EY Co will check with Bill Barry if exposing the entire foundation could result in any structural problems. Item continued. 4/21/05— No new information. Item continued. 4/28/05—No new info Dietz EY Co will contact Bill Barry. After meeting note:It is the General Contractor's responsibility to maintain adequate distance from wheel loads of heavy equipment to the foundations and to shore the building as necessary when excavating around the building. If an issue of structural integrity arises the General Contractor can generate an RFI for the Structural Engineer to address. Item closed. 8.1 LOAM PILES 4/21/05— AEC will provide a silt fence to contain the piles of loam. Item continued. 4/28/05—Fences have been installed. Item closed. Page 3 of 4 DIETZ&COMPANY ARCHITECTS, INC. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-Marc issued Section 3 and MWBE forms to A&'C. Item continued. 1/27/05—No new info. Item continued. 4/07/05—Since A&C is paying Dietz&Company Architects for services to revise the Documents for use as as-builts,Marc felt that Dietz&'Company Architects can count as a WBE providing services for A&'C. Item continued. 4/14/05—A&'C will assemble the paperwork. Marc will provide WBE status forms to A&C. Item continued. 4/21/05—A&'C has Dietz&Co letter for WBE. A&C will finish the paper work. Item continued. 4/28/05—A&C will finish the paper work. Item continued. 4.2 DRAIN PIPE INVERTS 1/20/05—Mazi requested further clarification on roof drain lines and areaway drains. Marc will discuss with Jeff S.and will also discuss not providing any sketches directly to Contractor. Item continued. 1/27/05 — ASI #1 will be re-issued with correct SK #'s to be continuous with those already issued in Addenda. Item continued. 4/07/05—Berkshire Design has proposed to drop the system 2'-0". This proposal/design needs to be approved by Mass Dev't. If accepted,the drain pipe inverts would have to be dropped. Item continued. 4/14/05 — Dietz Const. needs details, new elevations &tie-ins. Dietz & Co. will discuss the possibility of tying the areaway drain on the North side of the Nurse's Home into the existing drainage system in lieu of installing a drywell. After meeting note: Dietz 6'Co. met Jeff Squire at the site and he noted that the areaway drain can be tied directly into the drainage system, which is to be installed about/0'away. Jeff Squire will contact Peter Lucas David Dietz to discuss. Item continued. 4/21/05—A&C will review this item with David Dietz. Item continued. 4/28/05 —Jeff Squire will clarify elevations as soon as they are fully coordinated with Mass Dev't. Randy is working on resolving the drain coordination with Mass Dev't. Item continued. 4.3 FLUE SIZE/TRASH CHUTE 1/20/05—The size of the flue is needed to determine if there is sufficient room for a trash chute within the space adjacent to it. Item continued. 1/27/05—Awaiting info from Moran. Item continued. 4/07/05—After meeting. A design to try to convert the existing laundry chute to the trash chute will be developed. As a part of the re-design, there would be a compactor located in the basement, at the bottom of the chute. A maintenance person would then be responsible for wheeling the trash dumpster to the elevator and out to the dumpster. If the design is feasible a proposal request will be issued with the proposed design. Jim Moran submitted flue sizes of 16" (19"OD clear)for the Nurses' Home and 12"(15"OD clear)for the South Home. Item continued. 4/14/05— Dietz&Co.will develop a sketch for the trash chute. Item continued. 4/21/05 —A&'C needs a response on this item by the middle of next week. After the meeting Dietz &' Co. emailed Tom Kegelman for a response on this item. Item continued. 4/28/05—TCB decided that they would like to go with trash rooms at each floor(except in the basement)instead of the trash chute and compactor. TCB did not like the idea of bringing the large container from the compactor outside using the elevator. Melissa from TCB will provide Dietz&Co.with sizes for the recycling containers and trash containers to be used in the trash rooms. Melissa will also look into the dumpsters and if one of the dumpsters can be deleted from the scope of work so TCB can upgrade the fencing around the dumpsters back to what was specified before value engineering. Item continued. 6.2 MANIFESTS FOR MATERIALS LEAVING THE SITE 4/07/05 —A&C will stress to their subs that they need the manifests for materials that leave the site. Tighe & Bond has a contract with TCB for any environmental issues. Randy will meet with Brian Day (T&B) to discuss the letter of compliance that T&B is to issue. Item continued. 4/14/05— No new information. Item continued. 4/21/05— Randy has a meeting set with Brian Day on 4/27/05 at 9am. Item continued. 4/28/05—A&C's sub,Patriot,will provide a submittal for waste removal. Item continued. 6.3 CLOSING 4/07/05 — Bev noted that the latest snag in the closing is that the construction needs to start before the closing. After the meeting, Bev went over to the site with A&C to take some pictures to show that construction has started. Item continued. 4/14/05— No new information. Item continued. 4/21/05— No new information. Item continued. 4/28/05—No new information. Item continued. 6.4 MINIMUM GUIDELINES FROM FUNDERS(RELATED CAPITAL) Page 2 of 4 . DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413), 7331-.379f o Fak(.41 ) i32 4 8 (o? �� MAY - 4 200; MEETING NOTES DATE: April 28 2005 MEETING: CONSTRUCTION MEETING NO.'-'9 PROJECT: Village at Hospital Hil—Phase I LOCATION: Aquadro 5'Cerruti Offices Project No: 20I44 Northampton,MA PRESENT: Beverly Gallo,TCB Marc Sternick,Dietz&Company Architects Randy Locklin,TCB Jeff Manley,Dietz 5'Company Architects Paul Stramese,TCB Rick Aquadro,Aquadro 5'Cerruti,General Contractors Mazi Hashemi,Aquadro&Cerruti Jim Moran,MJ Moran,Inc Peter Lucas,-Aquadro 5'Cerruti Charles Rage MI Sch mitt David Dietz,Dietz Construction Bob Newton,ML Schmitt Melissa Leppones.TCB WEATHER: Sunny,65°. Corrections to previous meeting notes: None. Progress as reported by Contractor. Mechanical demo (Nurses' Home)is at 95%and South Home Mech demo is at 10%. A&C is also working on the catwalk in the Nurses' Home. Lead testing is happening today. 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04— 1/27/05 See Meeting Notes#6 for previous entries. 4/07/05 —The license agreement between Verizon 51 TCB has been signed. The easements have been issued and now the poles need to be placed. A&C found that the fire loop that is called to be maintained during construction was shut off at some point. A&C believes that the shutoff is in front of their trailer. A&'C has been trying to figure out who is responsible for turning it back on and who turned it off. A&'C has spoken to David Sparks (City Water Dept.)who said that he was never notified that it was turned off. A&C has been trying to contact Alan Delaney (Mass Dev't)to clarify this item. Item continued. 4/14/05 —The water is turned on. A&'C would like a sketch showing the fire loop that needs to remain active so they know what fire hydrants can be removed. A&C would like to terminate 2 hydrants on the north side of the Nurses Home. A&'C will meet with the hospital and the fire department to review. Item continued. 4/21/05—A&'C is planning to set up the meeting for the end of this week. Item continued. 4/28/05—A&'C has turned off the spur between the two buildings with permission from the Fire Department(Blane Nichols). The phone line is in for the job trailers and the temporary power to the buildings should be in by next week. A&'C would like to resolve payment for the temporary utilities with the owner. Item continued. 2.2 ENERGY STAR 1/6/05 - Jim said that by next week, he will have some numbers related to revisions needed for Energy Star Certification. Item continued. 1/13/05—Jim Moran offered a Veissmann boiler system at 95-96%efficiency as a $37,000 additional cost. He is still checking on whether the storage tanks for the Water Heaters,which are part of that system,meet code. After the meeting,a walk-through the Nurse's Home was conducted with Energy Star staff. For lighting, Energy Star offered to come in after the project is complete to install fluorescent bulbs. Item continued. 1/20/05—Marc noted that he has a catalogue of nice,cheap energy star light fixtures. He will drop them off for Charlie,soon. Item continued. 1/27/05—The catalogue was dropped of at Schmitt's. Item continued. 4/07/05—Charlie Ragoza will review the Energy Efficient Lighting Catalogue submitted by Marc. Jim Moran is working out the numbers for the boiler system and should have numbers by next week. Item continued. 4/14/05—Jim Moran will have the information for the meeting with Energy Star after the 4/21/05 construction meeting. Item continued. 4/21/05—Jim Moran was not able to make it to the job mtg today. He called in to let us know that they are still trying to get a letter from the manufacturer stating that the system will work, they have verbal confirmation but nothing in writing. Using the PVC exhaust system and Ultra boilers will require some reorganizing of the mechanical room. Jim has been reworking the layout and doesn't see it as an issue. Jim is hoping to have the estimate by the next meeting. There was no meeting with Energy Star this week. Dietz&Co.will contact Tom Schmitt regarding the lighting package and L&S for a letter stating that the original design meets Energy Star's formula and a sample unit using the formula. Item continued. 4/28/05—Jim Moran provided prices and Dietz 5'Co.will get clarifications on the fan switching. Item continued. Page I of 4 • DIETZ&COMPANY ARCHITECTS, INC. 4/07/05—Paul needs a copy of A&C's Lead Removal Containment Plan. Item continued. 4/14/05— Dietz Ed Co will look thru their records to see if they can locate this item. Item continued. 4/21/05— Dietz EY Co.found the plan. A&'C will provide copies to Paul and one for the job trailer. Item closed. 6.7 MONITOR WELLS(3) 4/07/05 —A&'C discovered 3 monitor wells on site and needs to know what they should do with them. After the meeting, Marc issued Proposal Request#1 for the infill of the monitor wells. Item continued. 4/14/05— AEC measured the pipes and the actual depth is around 18'-6"+/-. Item continued. 4/21/05— A&'C will review the Proposal Request. Item continued. 7.1 PRE-ABATERMENT WALK-THRU 4/14/05—TCB will contact Tighe Bond to set up a walk-thru with AEdC Ed A&'C's sub. Item continued. 4/21/05 — The meeting is set for 4/27/2005 at 9am,Attendees will be: Randy, Paul, AEdC, Patriot, Tom Kegelman and Brian Day. Item continued. 7.2 SOUTH HOME ROT 4/14/05—A&'C would like Bill Barry to come out to the site to review some rot in the old entry at the South Home once they have all of the plaster down. The plaster should be down in a week or two,A&C will notify Dietz&Co.so they can plan Bill Barry's visit. Item continued. 4/21/05— AEdC will be able to demo the ceiling after they have their lead training on Tuesday. Item continued. 7.3 ESCAVATING TO EXPOSE THE ENTIRE FOUNDATION 4/14/05—Dietz&Co will check with Bill Barry if exposing the entire foundation could result in any structural problems. Item continued. 4/21/05— No new information. Item continued. 8.1 LOAM PILES 4/21/05— AFDC will provide a silt fence to contain the piles of loam. Item continued. SUMMARY OF ACTIONS REQUIRED: The Community Builders: Dietz fie Company Architects: • Laundry Chute Design Approval • Proposal request for filling in Nurses' Home stair with flowable fill and concrete • • Discuss min requirements with funder(Related Capital) • Submit construction schedule to Mass • Call Tom Schmitt about lighting package. Development for discussion Aquadro 6'Cerruti,General Contractors: • Proposal request for adding back in A/C outlets • Next meeting will be held at: April 28,2005. Job meetings will be held on Thursdays at 9:00. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise,these minutes shall be considered accepted as written. Respectfully submitted: DIETZ 6'COMPANY ARCHITECTS,INC. Jeff Manley April 21,2005 copies: emailed: Beverly Gallo,TCB Rick Aquadro,Aquadro&'Cerutti,General Contractors Tom Kegelman,TCB Paul Stramese,TCB Jeff Squire,Berkshire Design Group Randy Locklin,TCB Dino D'Angelo,Lindgren M Sharpies *Tony Patillo, Northampton Building Department Bill Barry(Structural Engineer) Mazi Hashemi,Aquadro EY Cerruti (Peter Lucas thru Mazi) Dominic Ingegneri,TCB Marvin Blakley,Lindgren EY Sharpies Paul Babin,Lindgren EY Sharpies File *sent by mail v:\20144-village at hospital hill\08-ca\mtgnoteskonstr_mtg08_042105.doc Page 3 of 3 DIETZ&COMPANY ARCHITECTS, INC. 4/07/05—Since A&'C is paying Dietz&'Company Architects for services to revise the Documents for use as as-builts,Marc felt that Dietz&'Company Architects can count as a WBE providing services for A&C. Item continued. 4/14/05—A&'C will assemble the paperwork. Marc will provide WBE status forms to A&'C. Item continued. 4/21/05—A&'C has Dietz&'Co letter for WBE. A&'C will finish the paper work. Item continued. 4.2 DRAIN PIPE INVERTS 1/20/05—Mazi requested further clarification on roof drain lines and areaway drains. Marc will discuss with Jeff S.and will also discuss not providing any sketches directly to Contractor. Item continued. 1/27/05 — ASI #1 will be re-issued with correct SK #'s to be continuous with those already issued in Addenda. Item continued. 4/07/05—Berkshire Design has proposed to drop the system 2'-0". This proposal/design needs to be approved by Mass Dev't. If accepted,the drain pipe inverts would have to be dropped. Item continued. 4/14/05 — Dietz Const. needs details, new elevations &' tie-ins. Dietz &' Co. will discuss the possibility of tying the areaway drain on the North side of the Nurse's Home into the existing drainage system in lieu of installing a drywell. After meeting note: Dietz&'Co. met Jeff Squire at the site and he noted that the areaway drain can be tied directly into the drainage system, which is to be installed about/0'away. Jeff Squire will contact Peter Lucas Se David Dietz to discuss. Item continued. 4/21/05—A&C will review this item with Dennis Dietz. Item continued. 4.3 FLUE SIZE/TRASH CHUTE 1/20/05—The size of the flue is needed to determine if there is sufficient room for a trash chute within the space adjacent to it. Item continued. 1/27/05—Awaiting info from Moran. Item continued. 4/07/05—After meeting. A design to try to convert the existing laundry chute to the trash chute will be developed. As a part of the re-design, there would be a compactor located in the basement, at the bottom of the chute. A maintenance person would then be responsible for wheeling the trash dumpster to the elevator and out to the dumpster. If the design is feasible a proposal request will be issued with the proposed design. Jim Moran submitted flue sizes of 16" (19"OD clear)for the Nurses' Home and 12"(15"OD clear)for the South Home. Item continued. 4/14/05— Dieu&Co.will develop a sketch for the trash chute. Item continued. 4/21/05 —A&C needs a response on this item by the middle of next week. After the meeting Dieu &' Co. emailed Tom Kegelman for a response on this item. Item continued. 6.2 MANIFESTS FOR MATERIALS LEAVING THE SITE 4/07/05 —A&C will stress to their subs that they need the manifests for materials that leave the site. Tighe &' Bond has a contract with TCB for any environmental issues. Randy will meet with Brian Day (T&'B) to discuss the letter of compliance that T&'B is to issue. Item continued. 4/14/05— No new information. Item continued. 4/21/05— Randy has a meeting set with Brian Day on 4/27/05 at 9am. Item continued. 6.3 CLOSING 4/07/05 — Bev noted that the latest snag in the closing is that the construction needs to start before the closing. After the meeting, Bev went over to the site with A&C to take some pictures to show that construction has started. Item continued. 4/14/05— No new information. Item continued. 4/21/05— No new information. Item continued. 6.4 MINIMUM GUIDELINES FROM FUNDERS(RELATED CAPITAL) 4/07/05—Bev noted that there needs to be a discussion with related capital about their minimum requirements for such items as cable and phone in the living room and bedrooms,a dedicated A/C outlet,etc. Item continued. 4/14/05 — A&'C will provide a carpet sample & see if additional drawings/sketches will be needed for adding the A/C outlet back into the project.. Item continued. 4/21/05 — Dieu &' Co will generate an Proposal Request to add the A/C outlets back into the project at their original locations. Item continued. 6.5 TREES TO SAVE 4/07/05—Jeff Squire went over to the site after the meeting with Peter and marked the trees to remain with a yellow ribbon. Item closed. 4/14/05— A&C has some additional trees in question. Jeff Squires will be meeting A&C at the site to review. Item continued. 4/21/05— A&C has 2 trees in question near their job trailer. Dieu&Co.will contact Jeff Squire to have him take a look at them ASAP. A&C will not cut any trees on lot#20 until informed by TCB that it is OK to do so. A&C will also protect the tree between their job trailer and the South Home by setting up a fence at the drip edge of the tree. Item continued. 6.6 LEAD REMOVAL CONTAINMENT PLAN Page 2 of 3 DIETZ Fl COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA Oil 03 (41 1'73 f i:479F3 F c(0,3) µV32 40.85 3g -6 r tt k MAY - 4 2005 MEETING NOTES c DATE: April 21 2005 MEETING: .CONSTRUCTION MEETING NO.8 PROJECT: Village at Hospital Hil—Phase I LOCATION: Aquadro EY Cerruti Offices Project No: 20144 Northampton,MA PRESENT: Beverly Gallo,TCB Marc Stcrnick,Dietz&Company Architects Randy Locklin,TCB Jeff Manley,Dietz E Company Architects Paul Stramese,TCB Rick Aquadro,Aquadro&Cerruti,General Contractors Peter Lucas,-Aquadro Cerruti CharIc Ragoza MI Schmitt Bob Newton,ML Schmitt WEATHER: Sunny,65°. Corrections to previous meeting notes: None. Progress as reported by Contractor. Mechanical demo(Nurses' Home)and removal of loam is at 80%. Verizon is setting the pole for temporary power for the job trailers. Temporary power for the buildings will be in by next week. A&C has also started to work on the catwalks in the attic. 1.13 TEMPORARY HEAT/POWER/WATER 12/22/04— 1/27/05 See Meeting Notes#6 for previous entries. 4/07/05 —The license agreement between Verizon Ei TCB has been signed. The easements have been issued and now the poles need to be placed. A&'C found that the fire loop that is called to be maintained during construction was shut off at some point. A&C believes that the shutoff is in front of their trailer. A&C has been trying to figure out who is responsible for turning it back on and who turned it off. A&C has spoken to David Sparks (City Water Dept.)who said that he was never notified that it was turned off. A&'C has been trying to contact Alan Delaney (Mass Dev't) to clarify this item. Item continued. 4/14/05—The water is turned on. A&C would like a sketch showing the fire loop that needs to remain active so they know what fire hydrants can be removed. A&'C would like to terminate 2 hydrants on the north side of the Nurses Home. AEs'C will meet with the hospital and the fire department to review. Item continued. 4/21/05—A&C is planning to set up the meeting for the end of this week. Item continued. 2.2 ENERGY STAR 1/6/05 - Jim said that by next week, he will have some numbers related to revisions needed for Energy Star Certification. Item continued. 1/13/05—Jim Moran offered a Veissmann boiler system at 95-96%efficiency as a$37,000 additional cost. He is still checking on whether the storage tanks for the Water Heaters,which are part of that system,meet code. After the meeting,a walk-through the Nurse's Home was conducted with Energy Star staff. For lighting, Energy Star offered to come in after the project is complete to install fluorescent bulbs. Item continued. 1/20/05—Marc noted that he has a catalogue of nice,cheap energy star light fixtures. He will drop them off for Charlie,soon. Item continued. 1/27/05—The catalogue was dropped of at Schmitt's. Item continued. 4/07/05—Charlie Ragoza will review the Energy Efficient Lighting Catalogue submitted by Marc. Jim Moran is working out the numbers for the boiler system and should have numbers by next week. Item continued. 4/14/05—Jim Moran will have the information for the meeting with Energy Star after the 4/21/05 construction meeting. Item continued. 4/21/05—Jim Moran was not able to make it to the job mtg today. He called in to let us know that they are still trying to get a letter from the manufacturer stating that the system will work, they have verbal confirmation but nothing in writing. Using the PVC exhaust system and Ultra boilers will require some reorganizing of the mechanical room. Jim has been reworking the layout and doesn't see it as an issue. Jim is hoping to have the estimate by the next meeting. There was no meeting with Energy Star this week. Dietz EY Co.will contact Tom Schmitt regarding the lighting package and LAS for a letter stating that the original design meets Energy Star's formula and a sample unit using the formula. Item continued. 4.1 SECTION 3 AND MWBE FORMS 1/20/05-Marc issued Section 3 and MWBE forms to got. Item continued. 1/27/05—No new info. Item continued. Page 1 of 3