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31C-017 (6) • Status • No. CSI Descrption Date Submitted Date Received Date RE • Di direction of CES, Inc. New ITM-057 N1100 Condensate Neutralizer 8/12/2008 8/24/ New ITM-058 Thermal and Acoustical Fiberglass 8/15/2008 8/27/ Insulation New ITM-059 08000-01 DOORS, FRAMES, 9/24/2008 10/6/ HARWARE Average Days Held: . Status No. CSI Descrption Date Submitted Date Received Date RE ^ . Di ers Closed |TM-027 Electrical Category 5 Cable 5/10/2008 5/20/2008 8/2/ Closed |TM-028 Recessed Fan/Light, In line 6/5/2008 6/17/ Fan,Pressure Switch, Exhaust Accessories Closed |TK8-029 Catch Basin Frame and Grate 6/16/2008 8/12/2008 6/28/ Closed |TM-030 Catch Basin Trap 6/16/2008 6V12/2008 6/28/ Closed |TK4-031 HDPE Pipe 6/16/2008 6/12/3008 6/28/ Closed ' !TyW-032 PVC Pipe SDR 35 6/18/2008 6/12/2008 6/28/ Closed ITM-033 Catch Basins 8/18/2008 EV12/2008 6/28/ Closed /TK8-034 Area Drains, Drain Basins 6/16/2008 8/12/2008 6/28/ Closed |T&4-035 Non Woven Drainage Filter Fabric 8/18/2008 6/12/2008 6/28/ Closed |TK4-030 Reinforced Concrete Pipe 6/16/2008 0/12/2008 6/28/ Closed ITM-037 Water Lines- Ductile Iron Pipe, Fittingm, 0/16/2008 6/17/2008 6/28/ Joint Restraints Closed |TM-038 Water Lines-Gate Valves and Boxes 8/16/2008 0/17/2008 6/28/ Closed |TK8-039 Septic- PVC Pipe and Fittings 6/16/2008 6/17/2008 6/28/ Closed |TK8-040 Truss Resubmittal-Buildings Al &A2 6/16/2008 6/17/2008 0/38/ Closed |TK8-041 REVISED- Fan Forced Wall Heater 6/18/2008 6/17/2008 6/28/ Closed ITyW-043 REVISED K4unchkin8Nia|K4cLean Boiler 6/25/2008 6/19/2000 7/7/; Comparison Closed |TM-044 Sheet Vinyl Sample Book 7/9/2008 8/26/2008 7/21/ Closed |TN-045 Exterior Trim, GiUa, Siding, 7/9/2008 7/3/2008 7/21/ F|aehing.Shaatmeta1.JointSealers, Railing, Weather barrier,drainage,nail, screws and metals. Closed ITM-046 Bituminous Concrete 7/9/2008 7/3/2008 7/21/ Closed ITM-047 REVISED TRUSS SUBMITTAL Bldg Al 7/9/2008 7/8/2008 7/21/ &*2 Closed |TM-048 Intercom 7/10/2008 7/11/2008 7/22/ Closed |TyW-049 Above Ground Pipe to Boilers 7/10/2008 7/10/2008 7/22/ Closed |TyW-050 REVISED Lighting Fixtures 7/28/2008 7C28/2008 8/9/'; Closed |TK8~051 Disposal, Built in Ronge, Cook±oo, Free 7/28/2008 7/28/2008 8/9/� Standing Range, Refridgerators New ITM-052 Laminate Countertop Sample 7/28/2008 8/9/: New (TM- 53 REVISED Time Clock 7/28/2008 8/9g New |TK4-064 REVISED Exteriors (Trims, Sills, Siding, 7/28/2008 8/9/� F|aahing, Sheetmetal etc. New ITM-055 Fire Protection Hydraulic Calcs 7/28/2008 8/9g New |TM-056 26"Aluminum Water Heater Pans (per 8/12/2008 8/24/ 3. Submittal Log Project: [100386] Village at Hospital Hill Phase II Status No. CSI Descrption Date Submitted Date Received Date RE Di Closed ITM-001 Bldg Al &A2 Concrete Reinforcement 3/10/2008 3/10/2008 4/15/ (ROl&R02) Closed ITM-002 A2 Foundation Reinforcement Plan R03 3/10/2008 3112/2008 4/15/ Closed ITM-003 Bldg B Foundation Reinforcement Plan 3/10/2008 3/12/2008 4/15/ R04 Closed ITM-004 Building Al Revised Foundation 4/3/2008 4/4/2008 4/15/ Reinforcing Plan R01 Closed ITM-005 Building A2 Revised Foundation 4/3/2008 4/4/2008 4/15/ Reinforcement Plan R02 Closed ITM-006 Bldg A3&A4 Revised Foundation 4/3/2008 4/4/2008 4/15/ Reinforcement Plan R03 Closed ITM-007 Bldg B Revised Foundation 4/3/2008 4/3/2008 4/15/ Reinforcement Plan R04 Closed ITM-008 Panelized Floor and Wall Systems Bldg 4/8/2008 4/20/ Al Closed ITM-009 Northwind Series 3 Vinyl Windows 4/11/2008 4/14/2008 4/29/ Closed ITM-011 Kitchen and Bath Sinks/Accesories 4/15/2008 4/17/2008 5/3/i Closed ITM-012 Boiler/Circulating Gas Heater 4/15/2008 4/17/2008 5/3/; Closed ITM-013 Lighting Fixtures 4/17/2008 4/24/2008 5/3/i Closed ITM-014 Conduit, Switches, Firestop, Boxes, 5/1/2008 5/6/2008 5/17/ Wire Closed ITM-015 Photoelectric Smoke/CO2 Combo & 5/5/2008 5/6/2008 5/17/ CO2 Detector Closed ITM-016 Doorbell 5/5/2008 5/6/2008 5/17/ Closed 1-rm-017 Time Clock 5/5/2008 5/6/2008 5/17/ Closed ITM-018 Photocell 5/5/2008 5/6/2008 5/17/ Closed ITIV1-019 Fan Forced Wall Heater 5/5/2008 5/6/2008 5/17/ Closed ITM-020 Concrete Design Mix, Additives, Form, 4/21/2008 4/24/2008 5/18/ ties, etc Closed ITM-022 Project Directory 5/13/2008 5/14/2008 5/25/ Closed ITM-023 Bldg C-Foundation Reinforcing Plan 3/10/2008 3/12/2008 5/26/ R05 Closed 1TM-024 REVISED Northwind Series 3 Vinyl 5/5/2008 5/7/2008 5/26/ Windows . Closed ITM-025 REVISED-Kitchen and Baths 5/13/2008 5/20/2008 5/28/ Sinks/Accessories Closed ITM-026 Electrical Distribution 5/19/2008 5/20/2008 6/2/; 5. Final Approved Change Order Log Project: [100386] Village at Hospital Hill Phase II 0 [ No. Date Approved Monetary Value Description OCO-001 8/13/2008 $12,626.42 Change Order#1 -Game Time Powerscape Unit Totals: $12,626.42 • No. Document Date Subject No ASI-036R 9/24/2008 Roof Insulation at Low Rear Roofs A Bldgs ASI-037 9/8/2008 Closet Framing Above Unit Stair-A Bldgs ASI-038 9/12/2008 Copper Pipe Insulation ASI-039 9/17/2008 Bldg A3&A4-3rd Floor Above Stair 030-039 AS1-040 9/17/2008 Roof Venting-Bldg Al &A2 PR-005 8/12/2008 Test PR-011 8/14/2008 Homasote PR-011R 8/15/2008 Homasote PR-012 8/22/2008 Ceramic Tile PR-013 9/5/2008 Re-framing Rear Windows and NC-Bldg Al &A2 1. Post-Contract NE Documents Project: [100386] Village at Hospital Hill Phase II L No. Document Date Subject No ASI-001 4/16/2008 Related Addenda Items on Floor Plans ASI-002 4/16/2008 AC Units Locations ASI-003 4/23/2008 South Wall Headers ASI-004 4/25/2008 Revised High Roof Framing Plan ASI-005 5/6/2008 Critical Grading Site Elevation Points ASI-006 5/7/2008 Air Conditioner Sleeve Locations ASI-007 5/8/2008 Roof Hatch Locations AS1-008 5/13/2008 Window Schedule Revisions ASI-009 5/19/2008 Door Dimensions ASI-010 5/28/2008 Fire Department Review ASI-011 5/28/2008 Window Size&AC Sleeve Construction ASI-011 R 6/2/2008 Revised Air Conditioner Sleeve/Window Location ASI-012 5/29/2008 Project Sign ASI-013 6/13/2008 Window at Rear Stair Tower- Bldg A3/A4 ASI-014 6/18/2008 Electric Room ASI-015 6/26/2008 Stair Dimensions ASI-016 7/1/2008 Plumbing Revisions- Sanitary Invert ASI-017 7/14/2008 Exterior Finish Schedule ASI-018 7/14/2008 Window Head Detail ASI-019 7/21/2008 Wall Type 7 ASI-020 7/30/2008 1/2 Wall at Kitchen ASI-021 8/4/2008 Structural Instpection Report ASI-022 8/7/2008 Drain Pans at Water Heaters ASI-023 8/7/2008 Revised Mechanical Venting ASI-024 8/14/2008 Pilasters ASI-025 8/14/2008 Bldg A3&A4 Rear 2nd Floor Roof ASI-026 8/22/2008 Resilient Channels ASI-027 8/22/2008 Porch Columns Bldgs B&C ASI-028 8/22/2008 Kitchen Wall Dimensions Bldgs A3 &A4 ASI-029 8/22/2008 Window Sill Above Metal Roof bldg Al 8&A2 ASI-030 8/22/2008 Air Conditioner Sleeve at Metal Roof Bldg Al&A2 ASI-031 8/22/2008 Interior Finish Schedule ASI-032 8/22/2008 Soffits at Non-Vented Roofs ASI-033 8/22/2008 Unit 136& 140 Stair Revision ASI-034 9/5/2008 Carpet Padding AS1-035 9/5/2008 "H"Window Bldg B&C. ASI-036 9/8/2008 Roof Insulation at Low Rear Roofs A Bldgs • Status No. Date Created Date Response Days Overdue Date Days for • Due Responded Response Closed RFI-072 9/19/2008 9/26/2008 0 9/22/2008 Ticktoe Heater I Closed RFI-073 9/19/2008 9/26/2008 0 9/22/2008 Tub & Shower Closed RFI-074 9/19/2008 9/26/2008 0 9/22/2008 Attach Sheetroc Status No. Date Created Date Response Days Overdue Date Days for • Due Responded Response Closed RFI-037 5/5/2008 5/12/2008 16 5/28/2008 Fire Departmen Closed RFI-038 5/5/2008 5/12/2008 137 Section 3-Inco Closed RFI-039 5/13/2008 5/20/2008 0 5/14/2008 Door Elevation I consistent- Closed RFI-040 5/13/2008 5/20/2008 0 5/14/2008 Bifold Doors-T Magiglide which Closed RFI-041 5/13/2008 5/20/2008 0 5/14/2008 Split Finish - Brt specification (OE Closed RFI-042 5/13/2008 5/20/2008 0 5/19/2008 Lock Selection- are not typically Closed RFI-043 5/13/2008 5/20/2008 0 5/19/2008 Closers-The U Closed RFI-044 5/13/2008 5/20/2008 0 5/14/2008 Frame Details Closed RFI-045 5/13/2008 5/20/2008 0 5/19/2008 Foundation wall Closed RFI-046 5/15/2008 5/22/2008 0 5/19/2008 Front Entry Doo Closed RFI-047 5/15/2008 5/22/2008 0 5/19/2008 Front Entry Doo Closed RFI-048 5/15/2008 5/22/2008 0 5/19/2008 Front Entry Doo Closed RFI-049 5/16/2008 5/23/2008 0 5/19/2008 Window Schedi. height Closed RFI-050 5/16/2008 5/23/2008 6 5/29/2008 Sheet Metal Sill Closed RFI-051 5/27/2008 6/3/2008 2 6/5/2008 Post Callouts Closed REI-052 6/5/2008 6/12/2008 0 6/11/2008 Location of Elec Closed RFI-053 6/5/2008 6/12/2008 62 8/13/2008 Color Selection Closed RFI-054 6/5/2008 6/12/2008 6 6/18/2008 B&C Building El Closed RFI-055 6/13/2008 6/20/2008 0 6/18/2008 A-Windows, Te Closed RFI-056 6/13/2008 6/20/2008 0 6/18/2008 Confirm Uniden Closed RFI-057 6/25/2008 7/2/2008 0 6/26/2008 Clarification on Closed RFI-058 7/1/2008 7/8/2008 0 7/2/2008 Baseboard Hea Closed RFI-059 7/9/2008 7/16/2008 0 7/9/2008 Exterior Fixtures Closed RFI-060 8/1/2008 8/8/2008 0 8/4/2008 2hr. Rated Wall: Closed RFI-061 8/1/2008 8/8/2008 0 8/4/2008 Range Hoods Closed RFI-062 8/15/2008 8/22/2008 25 9/16/2008 Fire Departmen Closed RFI-063 8/27/2008 9/3/2008 5 9/8/2008 Bldg A3-TV Ou Closed RFI-064 9/4/2008 9/11/2008 0 9/8/2008 9"LVL's Buildi • Closed RFI-065 9/4/2008 9/11/2008 0 9/8/2008 Insulation at nor Closed RFI-066 9/4/2008 9/11/2008 0 9/8/2008 - Window Size vs Closed RFI-067 9/4/2008 9/11/2008 0 9/8/2008 Raising of Sills Closed RFI-068 9/4/2008 9/11/2008 0 9/8/2008 Carpet Style ani Closed RFI-069 9/10/2008 9/17/2008 0 9/12/2008 Temperature Cc Closed RFI=070 9/10/2008 9/1712008 0 9/10/2008 Simpson Holdo Closed RFI-071 9/10/2008 9/17/2008 0 9/10/2008 A2 Roof Ventinc 2. Request for Information Log Project: [100386] Village at Hospital Hill Phase II Cs I Status No. Date Created Date Response Days Overdue Date Days for Due Responded Response Closed RFI-001 2/11/2008 2/18/2008 0 2/14/2008 Foundation Wal Closed RFI-002 2/11/2008 2/18/2008 0 2/14/2008 Footing Elevatic Closed RFI-003 2/11/2008 2/18/2008 0 2/14/2008 Elevation of Ext Closed RFI-004 2/12/2008 2/19/2008 0 2/14/2008 Shear walls Closed RFI-005 2/12/2008 2/19/2008 0 2/14/2008 Seam detail Closed RFI-006 2/12/2008 2/19/2008 0 2/14/2008 Re:S101-C Closed RFI-007 2/12/2008 2/19/2008 0 2/14/2008 Sleeve footings Closed RFI-008 2/14/2008 2/21/2008 0 2/14/2008 Insulation Closed RFI-009 2/14/2008 2/21/2008 0 2/14/2008 Spec G3 Closed RFI-010 2/14/2008 2/21/2008 13 3/5/2008 Radon Mitigatio Closed RFI-011 2/14/2008 2/21/2008 13 3/5/2008 Detail D26 Closed RFI-012 2/14/2008 2/21/2008 69 4/30/2008 Re:S110-L2 he- Closed RFI-013 2/14/2008 2/21/2008 13 3/5/2008 Building A2 wini Closed RFI-014 2/14/2008 2/21/2008 13 3/5/2008 Re:A-202-A3 Closed RFI-015 2/14/2008 2/21/2008 13 3/5/2008 Metal canopy dE Open RF1-016 2/14/2008 2/21/2008 13 3/5/2008 Lower entry a ■r Closed RFI-017 2/27/2008 3/5/2008 0 3/5/2008 RE: Window St Closed RFI-018 2/27/2008 3/5/2008 0 3/5/2008 RE: 0 Window 1 Closed RFI-019 2/27/2008 3/5/2008 0 3/5/2008 RE: H Window Closed RFI-020 2/27/2008 3/5/2008 0 3/5/2008 RE: I, J, K Wind Closed RFI-021 2/27/2008 3/5/2008 0 3/5/2008 RE: L Window Closed RFI-022 2/27/2008 3/5/2008 0 3/5/2008', RE: N Window Closed RFI-023 2/27/2008 3/5/2008 0 3/5/2008 RE: Tempered i Closed RFI-024 4/8/2008 4/15/2008 0 4/15/2008 Laundry Drains Closed RFI-025 4/8/2008 4/15/2008 1 4/16/2008 AC Units Closed RFI-026 4/8/2008 4/15/2008 7 4/22/2008 Foundation Des Closed RFI-027 4/29/2008 5/6/2008 1 5/7/2008 AC Unit Height Closed RE1-028 4/29/2008 5/6/2008 0 5/1/2008 Plywood Spec Closed RFI-029 4/29/2008 5/6/2008 0 5/1/2008 Box Header Closed RFI-030 4/29/2008 5/6/2008 0 5/1/2008 Flat Roof Rafter Closed RFI-031 4/29/2008 5/6/2008 0 5/1/2008 Solar Panel Loc Closed RFI-032 4/29/2008 5/6/2008 2 5/8/2008 Hatch Location Closed RFI-033 5/1/2008 5/8/2008 0 5/1/2008 Electrical Fixtun Closed RFI-034 5/1/2008 5/8/2008 0 5/1/2008 Dryer Outlets Closed RFI-035 5/1/2008 5/8/2008 0 5/1/2008 Floor to Floor tie Closed RFI-036 5/5/2008 5/12/2008 1 5/13/2008 Addendum 2 V DIETZ b COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 Respectfully submitted: DIETZ&'COMPANY ARCHITECTS,INC. Marc Sternick AIA Date Prepared: September 24,2008 V:\2062 I-VHH New Design\08-Construction Administration\Meeting Notes\WP Docs\100386_Village at Hospital Hill Phase II_Dietz&Co_Constr_mtg23_2008-09-23.doc DIETZ &41 Co. Architects Page 4 of 4 DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 I9.2 STRUCTURAL SITE VISIT 8/26/08—Bill Barry was on site Friday.WBC is eager to get his site report to pass on to their framers.(Post meeting note:WBC Action: received Bill Barry's site report on Wednesday August 27,2008) Item re-opened. WBC 9/2/08—WBC requested that Bill Barry do a structural review of Bldg B&C this week. WBC requested that they get enough notice from Bill Barry prior to site visits to ensure that Kevin can be present. Item re-opened. 9/9/08—Bill Barry completed the structural review of Bldg B 6'C. WBC has not yet received Bill's report. Item continued. 9/16/08—Bill Barry submitted structural review report of Bldg B 6'C last week. WBC requested that Bill Barry send approval of Bldg Al &A2 to them in writing. DCo will get this from Bill. Item continued. 9/23/08—WBC reported that Bill Barry prefers to come to the site when all the buildings are at 100%. WBC reported that they are not able to contact Precision Panels so they need to consult with a structural engineer to complete Bldg C-item#5 on Bill Barry's punchlist DCo suggested contacting Truss Engineering since they designed the trusses for Precision Panels. WBC will try this. Item continued. I9.3 WINDOW FLASHING 8/26/08—WBC is proceeding with the window flashing detail from ASI-029 under protest WBC states that they installed the Action: original window detail correctly.They feel the detail is excessive considering it doesn't eliminate the snow accumulation at the WBC window.TCB would like to look at installing smaller windows and raising the sill at these locations.This would also include raising the a/c sill heights as well. Item continued. 9/2/08—TCB decided they would like WBC to install a smaller window and raise the sill at these locations. TCB would also like to elevate the A/C units 6". DCo will submit a PR for changing the size of these windows and moving A/C's. DCo asserts that WBC owns the installation of metal pan flashing at these windows as shown on the drawings. Item continued. 9/9/08—DCo issued PR for windows 6'A/C's. DCo requested that WBC use metal pan flashing at windows being replaced and all windows that have not yet been installed. TCB gave verbal approval for WBC to order replacement windows,price to be discussed at a later date. WBC will proceed with risk with insulation and GWB before replaced windows are finished. WBC will do their best to keep moisture out of the building/insulation/GWB when doing window replacements. WBC will test areas that may have been affected by moisture and replace insulation and GWB as needed. Item continued. 9/16/08—WBC asserted that the metal pan flashing will not work as designed with vinyl windows. DCo&'TCB disagreed and asserted that WBC owns metal pan flashing at windows. TCB authorized WBC to order the replacement windows needed to complete the change outlined in PR 013. Item continued. 9/23/08—WBC requested alternate flashing solution for replaced windows and windows not installed yet. DCo will allow windows to be flashed with membrane flashing at these locations so long as a dam is created at the bottom of interior of the window frame using the sub sill wood nailer. Item continued. 21.3 BLDG A2-FIBER CEMENT BOARD AT REAR 9/9/08—Fiber cement board at the rear of Bldg A2 is delaminating where trim was removed. WBC will replace and fix. Item Action: continued. WBC 9/16/08—DCo will review at site walk through. Item continued. 9/23/08—WBC reported that the delaminating fiber cement board is a Nardi product. WBC is not sure if their siding sub is having a manufacturer's representative come to the site to inspect WBC will find out from siding sub. DCo will accept this condition if the manufacturer's representative says it is ok. Item continued. 22.1 DRYWALL CLIPS 9/16/08—WBC's drywall sub concerned that the drywall clips will not work as intended. DCo disagrees and instructed WBC to Action: use the clips. Item re-opened. Record 9/23/08—DCo submitted a recommendation for Prest-On drywall clips. WBC agreed to use them. Ed Flaherty from Barber Drywall requested to only use drywall clips at locations under roof trusses and not under floor trusses. DCo agreed. Item closed. 23.1 UNIT 133 MECHANICAL ROOM 9/23/08—DCo was concerned that wall framing adjacent to the stair above Unit 133 mechanical room may get in the way of Action: mechanical equipment WBC will remove framing from the under side of the stair stringer to the floor. The structural post in WBC the middle of the mechanical will remain. Item continued. Next meeting will be held at September 30, 2008. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton,MA. To the best of my knowledge and belief,these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Page 3 of 4 DIETZ Si COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 1.14 HIRING 3/25/08—8/19/08—See previous meeting minutes for notes during these dates. Action: 8/26/08—WBC reported that DMH workers will be starting on Friday.WB is required to submit report to TCB with requisition. WBC TCB requested a document from WBC show communication with DMH. Item continued. 9/2/08—DMH workers came Friday and did a good job. They will continue to come once a week. WBC will update their report. Item continued. 9/9/08—WBC updated and submitted their report. Item continued. 9/16/08—WBC will continue to update and submit their report. Item continued. 9/23/08—TCB reported that WBC has not met 10%hiring of minorities,but they are very close. WBC will review to see if they can make the 10%. Tom W.requested that Kevin L.make sure that DMH submits all invoices to him. Item continued. 2.7 MASS DEVELOPMENT/SITE UTILITY COORDINATION 4/29/08—8/26/08—See previous meeting minutes for notes during these dates. Action: 9/2/08—WBC reported that the sewer was approved for phase I &2. TCB informed WBC that they need to set up a work WBC order for gas utility. Item continued. 9/9/08—WBC reported that they still don't have a chlorination date from Gagliarducci although they can probably tie in before Gagliarducci does their chlorination. WBC doesn't think it will be a problem if testing passes the first time. WBC received paperwork for the gas utility work order and will return it this week. WBC will coordinate with Gagliarducci on the locations of the gas sleeves. The next site coordination meeting is September 23,2008. Item continued. 9/16/08—WBC reported that all fees are paid and all applications are approved and they are all ready to do utility installation and hookup except for sewer. Gagliarducci will schedule chlorination testing after paving is complete this week. WBC can tie in before test is complete but if they would have to provide separate testing. The site subs will negotiate when to tie into sewer. Item continued. 9/23/08—WBC reported that they will have the permits for sewer today. Sewer tie-in for Bldg A2 is complete and Bldg A I is expected to be complete this week. WBC is doing sewer tie-ins before chlorination testing. No date is set for chlorination testing yet There will be no additional cost for changing the elevations of the sewer lines. More will be discussed today at the coordination meeting. Item continued. 3.4 LIGHTING SUBMITTAL 5/6/08—8/19/08—See previous meeting minutes for notes during these dates. Action: 8/26/08—The lighting package has been officially released with no additional costs incurred. Item re-opened. Record 9/2/08—All lighting except site lighting has been approved and released. WBC submitted photometric plan for site lighting to be approved by CES and BDG. DCo will forward photometric plan to engineers for approval. Item continued. 9/9/08—DCo waiting for approval on photometric plan from engineers. Item continued. 9/16/08 — BDG approved photometric plan. DCo requested that BDG submit the current photometric plan to the city of Northampton for record. WBC requested that DCo release the site lights today. Marc felt that the lights can be released. Item continued. 9/23/08—BDG submitted the photometric plan to the city for record. DCo and TCB officially released the site lighting package. Item closed. 7.5 PENDING CHANGE ORDERS 6/3/08—9/2/08-See revious meeting minutes for notes during these dates. Action: 9/9/08—WBC,DCo&TCB reviewed pending change orders. WBC will submit PCO log each week attached to meeting WBC minutes. Item continued. TCB 9/16/08—No new information. Item continued. DCo 9/23/08—TCB requested that Marc(DCo)&'Scott(TCB)review each PCO and comment on or approve and copy TCB. WBC requested that the Pilasters PCO get reviewed and approved. DCo does not agree this PCO should get approved. Marc will send a letter saying why. TCB requested that this get resolved soon. WBC requested that PCO#00-28 get reviewed as soon as possible. DCo will review PCO's on sound attenuation floor products and make a decision on which one to use. TCB approved the PCO for ceramic tile. Item continued. 14.3 SOLAR PANEL CONNECTION 8/12/08—Present TCB stated that WBC&their solar consultant must et approval from TCB before solar panels are connected Action: to the grid in any way. After getting approval,TCB requests that WBC&their solar consultant hook up the solar panels to the WBC meters and turn them on so they are generating electricity to the grid prior to December 31,2008. Item continued. 17.1 FLOOR ASSEMBLY 8/12/08—9/9/08-See previous meeting minutes for notes during these dates. Action: 9/16/08—WBC submitted two sound attenuation options with pricing. Item closed. DCo 9/23/08—DCo will review PCO's on sound attenuation floor products and make a decision on which one to use. Item continued. Page 2 of 4 DIEfZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 Phone(413) 733-6798 Fax(413) 732-4385 MEETING NOTES MEETING DATE: September 23,2008 MEETING: CONSTRUCTION MEETING NO.23 PROJECT: Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill—Construction Trailer Project No:2062IA Northampton,MA PRESENT: DISTRIBUTED TO: Marc Sternick,Dietz 6'Company Architects,Inc. Tom Kegelman,The Community Builders(TCB) Samantha Wood,Dietz 6'Company Architects, Inc. Stephen Fish,The Community Builders _ - Sue McCann,The Community Builders Kevin Letendre,Williams Building Company,Inc. Scott Drumm,The Community Builders Tom Welch,Williams Building Company, Inc. Homayoun Sarabi,The Community Builders Stephen Fish,The Community Builders Tim Williams,Williams Building Company,Inc.(WBC) Scott Drumm,The Community Builders Bernie McKernan,Williams Building Company, Inc. = _ Tom Welch,Williams Building Company,Inc. -•-•-> •-•-- _ '• Kevin Letendre,Williams Building Company,Inc. Carl Altamura,Williams Building Company,Inc. Ann Capeless,Williams Building Company,Inc. Emily Sheedy,Williams Building Company,Inc. Marc Sternick,Dietz 6'Company Architects,Inc.(DCo) Kerry Dietz,Dietz&Company Architects,Inc. Samantha Wood, Dietz 6'Company Architects, Inc. Krista Benoit,Dietz 6'Company Architects,Inc. William Barry, Barry Engineers&Constructors,Inc.(BECI) Mark Darnold,Berkshire Design Group(BDG) G.Jay Vinskey,Berkshire Design Group Marc S.D'Urso P. E.,Berkshire Design Group Scott A.Sullivan P. E.,Consulting Engineers, Inc. (CES) Anthony L.Patillo CBO,Northampton Building Department Peter Labadorf,Labadorf Associates,Inc. Phil Madonia,Massachusetts Housing Finance Association(MHFA) WEATHER: Sunny,70s. Corrections to previous meeting notes:None. Progress Report A I —All rough mechanical complete and inspected. Starting insulation this week. Tie in sewer this week. Siding ongoing. A2—Insulation is expected to be finished this week. GWB is ongoing, Y2 is inspected. Tied in sewer. Site concrete starting this week. Siding ongoing. A3—Completing rough electric this week. Fire protection ongoing. A4—Rough electric ongoing. Roof complete this week. B—Rough plumbing ongoing. Roof complete this week. Started rough electric C—Rough electric started.Plumbing and mechanical expected to be complete at the end of September. Punchlist Status: Requisition Status: Pencil Req.6. Attachments:None. Time for Completion: February 25,2009(Substantial Completion of I S` 16 units)April 27,2009(substantial completion of entire job) Contractor Schedule:6 months—October 26,2008 Notice to Proceed date: Partial NTP April 28,2008. On hold May 2,2008—May 8,2008. Final NTP May 8,2008. Percent Work completed as of August 26,2008:43% 1.9 CONSTRUCTION SCHEDULE 3/25/08—8/26/08—See previous meeting minutes for notes during these dates. Action: 9/2/08—WBC will submit updated schedule 9/3/08. WBC expects Bldg A2 will be ready to occupy in mid November. Item WBC continued. 9/9/08—WBC will submit updated schedule to DCo. TCB and WBC expect to be ready to occupy Bldg A2 November 18. Item continued. 9/16/08—No new information. Item continued. 9/23/08—WBC will submit updated schedule with Req.next Tuesday. Item continued. Page 1 of 4 r DIETZ&COMPANY ARCHITECTS,INC. 3 )c -)-7 TRANSMITTAL OCT - 2 2008 TO: Anthony L.Patillo CBO DATE.ti October I,2008 City Building Department S i 212 Main Street-Room 100 _; Northampton,MA 01060-3189 CC: RE: Village at Hospital Hill Phase II File Northampton,MA 20621A FROM: Marc Sternick AIA ® ATTACHED,via US mail ❑ FAXED,number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 1 9/23/2008 Construction Meeting Minutes 17 Hampden Street Springfield,MA 01 103 telephone (413)733-6798 REMARKS facsimile (413)732-4385 e-mail office @dietzarch.com shop drawings logged by: v.\20621-vhh new design\08-construction administration\meeting notes\transmittals to Cony patillo\2008-09-30 vhh meeting minutes 23_trn.doc DIETZ Co .Eli), Architects W ,-.7,?-::-1-:: E Q N fob , M ; Of-Ng y .� O in co O i O N N N m 'a ' ti C w " E as , fo ta o v a Q L ° m : U 1 aE Cr) O J y (p �: L u) . a3 J.-`,*, 1.. � � ��$ O a) y pi.. oZ'` > X ° CI .4 m '° W C r CO _ °00 °0 ��, `I' t_ _ate ..� O Z CO Cr /To IMig ^, MW O L E. a) y- 0 0 fa a 4? 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""..i,4,5,,,i :In lip, ;at too loo FOIL°zo:z cc 0 i6i,:r 19,0,iml.0 ° :41 en eiti iii:To limo,-Oti" PR 9 No. I CI (foo a):igk,.-No7ii c)Lpii 9 :,,TT:lk tk'j ki, ioitr---oil cp c)int i 1..ao.- .-Al !41,,..,11) :51.0 st c)Rii . 'il-ao" (:)(2) 44i—9 9iii 2 ''''' "co di 9 PI' L z a) ., 'pgitli -oak - 0 .• DIETZ 6'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 13.2 GA OUTLET BOX 7/15/08—WBC submitted GA outlet box. DCo approved. Item closed. Action: Record 13.2 RANGE VENTING HOOD 7/15/08—WBC requested that they be allowed to use a rear venting range hood instead of the top venting specified hood. DCo Action: requested that WBC submit similar alternate for approval. Item continued. Record Next meeting will be held at July 22, 2008. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton,MA. To the best of my knowledge and belief,these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ&COMPANY ARCHITECTS,INC. Marc Sternick AIA Date Prepared: July 17,2008 V:'2062I-VHH New Design 08-Construction Administratlon\Meeting Notes\WP Docs\100386_Village at Hospital Hill Phase II_Diett 5'Co_Constr_mtg I3_2008-07-I6.doc DIETZ CO. Architects Page 4 of 4 DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 7.5 PENDING CHANGE ORDERS 6/3/08—6/24/08-See previous meeting minutes for notes during these dates. Action: 7/01/08—WBC will submit change orders by July 3,2008. WBC The current Change Order list is: TCB I. Replacement of unacceptable soil at Building A I. 2. Replacement of unacceptable soil at Building A3. 3.Tot Lot 4. Lighting Fixture Changes. 5.Standing Seam Roof. 6.Bathroom Fan Light. 7.30 Amp Breakers at Dryers. 8.Sewer line drop. 9. Kitchen Cabinets. 10. Replacement of unacceptable soil at Building C I I.3'-6"Door at electric room Building B. Item continued. 7/08/08—WBC will provide a credit for the boilers,the hatches at sloped roofs,and for the unused 1 5Ib felt at siding. Item continued. 7/15/08—TCB requested Change Orders from WBC again. WBC will provide a credit for roof and wall felt. Item continued. 10.1 FINISHES 6/24/08—DCo will submit exterior finishes to TCB tomorrow. DCo requested sign off of exterior finishes by TCB. DCo will Action: review interior finishes next week and will meet with TCB in two weeks to discuss. WBC 6'TCB will submit any outstanding DCo interior finish samples to DCo this week for review. Item continued. TCB 7/01/08—DCo submitted exterior finish schedule and boards to TCB. TCB accepted siding colors and cleared WBC to order. TCB&DCo will finish review on trim colors and pitched roofing this week. DCo 6'TCB choose white EPDM flat roofing membrane. WBC stated that they have sent all required interior finish samples to DCo for review. Interior finish meeting will be Tuesday,July 08,2008,at I I am in the construction trailer. Item continued. 7/08/08—DCo will review exterior trim colors with TCB at finish meeting today. WBC reported that the cost for white EPDM roofing will be double and suggested using black. TCB 6'DCo agreed. WBC will submit samples for Daltile ceramic tile,a whole cabinet in Bordeaux and a cabinet door in Mocha.Item continued. 7/15/08—TCB approved exterior trim colors,DCo issued ASI on exterior finish schedule. WBC submitted DalTile samples and a whole cabinet with finish samples:Bordeaux and Mocha. DCo will submit color boards to TCB for interior finishes. Item continued. 11.1 WINDOW SILL 7/01/08—WBC asked if they should use Fypon or PVC window sill. DCo informed that they should use the specified engineered Action: wood. Item re-opened. Record 7/08/08—WBC reported that if they bevel the edge of the engineered wood trim under the windows as shown in the window details the exposed beveled edge will need to be specially treated. TCB&'DCo agreed to the option of using 2 1/2"solid wood, painted,in these locations only. Tom W.asked Dietz&Co to come up with the type of wood they would recommend. Item continued. 7/15/08—TCB 6'DCo agreed to use engineered wood trim under windows as specified with an oil based primer in addition to paint at the exposed beveled edge. The double trim will be glued and screwed together tightly from the back.Item closed. 12.1 I51b BUILDING FELT 7/08/08—WBC&DCo agreed that WBC will not provide 1 5Ib building felt in addition to building wrap under siding only. Areas Action: of exterior wall with brick veneer shall have 151b building felt over building wrap. DCo will have Phil Madonia review this. Item DCo continued. 7/15/08—DCo review with Phil Madonia. Item continued. I2.2 MECHANICAL VENTING&SOLAR PANELS 7/08/08—WBC reported that there are conflicts with the locations of the mechanical venting and the solar panels. DCo will Action: have a coordination meeting with CES and the Solar subcontractor to discuss. Item continued. DCo 7/15/08—DCo,CES and the Solar subcontractor will meet today to discuss. Item continued. After meeting note:DCo,WBC,the Plumbing and Solar Subs 6'CES met on site to discuss the possible locations for the mechanical vents. Several possible locations were determined,but the best choice would be to raise the panels 24"and let the venting occur under and to the front and sides of the array. Solar consultant will get structural infor to DCo who will review it with the structural engineer asap. Item continued. 13.1 ROOF FELT 7/15/08—WBC,DCo,and TCB agreed that roof felt at flat roofs is not necessary. WBC will provide credit. Item closed. Action: Record Page 3 of 4 DIETZ 6'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 I.14 HIRING 3/25/08—5/27/08—See previous meeting minutes for notes during these dates. Action: 6/3/08—TCB requested that WBC report monthly status on each of the hiring requirement categories:DMH,Sec 3,MBE Ed WBC WBE. Item continued. 6/10/08—WBC will submit a report monthly. Item re-opened. 6/17/08—This item will be kept open as a placeholder. Item continued. 6/24/08-Present—No new information. Item continued. 7/08/08—TCB requested that WBC revise there report on meeting hiring requirements to show that WBC is at 10%. WBC will review and submit revised report. Item continued. 7/15/08—TCB waiting for WBC to submit DMH&M/WBE letters. Item continued. 2.7 MASS DEVELOPMENT/SITE UTILITY COORDINATION 4/29/08—7/01/08—See previous meeting minutes for notes during these dates. Action: 7/08/08—WBC reviewed sanitary inverts with BDG 6'CES and resolved the issue. WBC's plumber will lower the vertical WBC elevation of the invert within the foot print of the buildings where necessary to meet the invert at the street. TCB 6'WBC agree that no changes to cleanouts are necessary. WBC has contacted all utilities and coordinated a plan for installation. MD is still planning to move the vertical elevation of their inverts but has not done the work yet. MD reviewed the list of critical points and reported that they can get within 1"of the points for grade and within 6"for inverts. Item continued. 7/15/08—TCB concerned that MD is not using the same benchmark as WBC. WBC reported that site elevations are coordinated and working between MD and WBC. Kevin(WBC)will continue to carefully verify that site elevations are correctly coordinated. WBC will have informal meeting with MD and Gagliarducci to discuss Musante Dr.issues Tuesday,July 22,2008. There will be a formal site coordination meeting with all parties involved Tuesday,July 29,2008. Item continued. 3.3 ALTERNATES 5/6/08—6/10/08—See previous meeting minutes for notes during these dates. Action: 6/17/08—WBC's second price for standing seam roofing confirmed the first price. WBC will submit standing seem roof WBC alternate prices to TCB for review. Item continued. 6/24/08—TCB will make decision on standing seem roof when they have received and reviewed all change orders. DCo informed their might be some confusion on who owns metal roof on awnings. TCB will investigate. DCo will submit color choice for metal roof on awning. Item continued. 7/01/08—WBC informed that all metal roofing was deleted during the value engineering process. DCo informed that there are some locations(where roofs are less than 4:12)that are not recommended for asphalt shingles 6'will require metal roofing. DCo will issue PR. Item continued. 7/08/08—DCo issued Proposal Request for metal roofing. WBC will submit pricing to TCB this week. Item continued. 7/15/08—WBC will submit pricing to TCB this week. Item continued. 3.4 LIGHTING SUBMITTAL 5/6/08—7/01/08—See previous meeting minutes for notes during these dates. Action: 7/08/08—WBC reported that the pricing for the change order for lighting is approximately$1350. WBC will print and submit a WBC copy of lighting cuts to DCo. Item continued. 7/15/08—TCB gave WBC verbal approval on lighting package and will give official approval after receiving all change orders from WBC. DCo requested official submittal from WBC on lighting package.Item continued. 7.1 GEOTECH TESTING 6/3/08—6/24/08-See previous meeting minutes for notes during these dates. Action: 7/01/08—TCB requested sign off letters from OTO for each building. Scott(TCB)assured they will be submitted at the WBC completion of each building's testing. Item continued. 7/08/08—WBC 6'DCo concerned that they are still not getting all the testing reports from Allied Testing. TCB will investigate. TCB has not received any sign off from OTO on any buildings and will review with Scott(TCB). Item continued. 7/15/08—WBC i'DCo are now getting all testing reports from Allied Testing. Scott(TCB)submitted sign off from OTO. DCo's structural engineer was concerned about one bad slump test but agreed to let it pass. WBC will watch carefully to make sure all future slumps pass. Item continued. 7.3 ELECTRIC ROOMS 6/3/08—6/24/08-See previous meeting minutes for notes during these dates. Action: 7/01/08—CES verified that the electric room,as drawn on ASI 014,is large enough to accommodate the equipment and Record clearances required,with the 3'-6"door,as noted. WBC still concerned the room is not big enough to pass inspection. WBC will have their electrical subcontractor call CES to discuss. WBC 6'TCB both stated that they will not be responsible for additional charges for changes to the electric room in Building B if the size needs to be increased later. Item continued. 7/08/08—WBC will downsize exterior walls of Building B electric room to 2x4 framing to increase the interior space of the room. Item continued. 7/15/08—No further issues. Item closed. Page 2 of 4 DIETZ&COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 Phone(413) 733-6798 Fax(413) 732-4385 MEETING NOTES MEETING DATE: July 15,2008 MEETING: CONSTRUCTION MEETING NO. 13 PROJECT: Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill—Construction Trailer Project No:2062IA Northampton,MA PRESENT: DISTRIBUTED TO: Marc Sternick,Dietz&'Company Architects, Inc. Tom Kegelman,The Community Builders(TCB) Samantha Wood,Dietz 6'Company Architects, Inc. Stephen Fish,The Community Builders Sue McCann,The Community Builders Kevin Letendre,Williams Building Company, Inc. Scott Drumm,The Community Builders Tim Williams,Williams Building Company, Inc. Homayoun Sarabi,The Community Builders = Tim Williams,Williams Building Company,Inc.(WBC) _---- _ Bernie McKernan,Williams Building Company,Inc. Scott Drumm,The Community Builders Tom Welch,Williams Building Company, Inc. Tom Kegelman,The Community Builders Kevin Letendre,Williams Building Company,Inc. Carl Altamura,Williams Building Company,Inc. Ann Capeless,Williams Building Company, Inc. Emily Sheedy,Williams Building Company,Inc. Marc Sternick,Dietz 6'Company Architects,Inc.(DCo) Kerry Dietz,Dietz 6'Company Architects,Inc. Samantha Wood,Dietz 6'Company Architects,Inc. Krista Benoit,Dietz 6'Company Architects,Inc. William Barry,Barry Engineers 6'Constructors,Inc.(BECI) Mark Darnold,Berkshire Design Group(BDG) G.Jay Vinskey,Berkshire Design Group Marc S.D'Urso P.E.,Berkshire Design Group Scott A.Sullivan P.E.,Consulting Engineers,Inc.(CES) Anthony L.Patillo CBO,Northampton Building Department Peter Labadorf,Labadorf Associates,Inc. Phil Madonia,Massachusetts Housing Finance Association(MHFA) WEATHER: Clear 80s. Corrections to previous meeting notes:None Progress Report Al —Framing second floor wall panels. Pour entries. A2—Started Roofing. Rough plumbing,electric 6'mechanical ongoing. Framing interior stairs. Pouring front entries this week. Exterior trim 7/14. Siding 7/21. A3—Framing at completion of Al. Pouring front entries this week. A4—Slab complete. Framing 7/17. Pouring front entries this week. B—Preparing for slab pour. Slab to be poured 7/17. C—Underground plumbing. Slab to be poured 7/24. Punchlist Status:None. Requisition Status: Final Req.3. Attachments:None. Time for Completion: February 25,2009(Substantial Completion of I n 16 units)April 27,2009(substantial completion of entire job) Contractor Schedule:6 months—October 26,2008 Notice to Proceed date: Partial NTP April 28,2008. On hold May 2,2008—May 8,2008. Final NTP May 8,2008. Percent Work completed as of June 27,2008:21% 1.9 PRELIMINARY SCHEDULE 3/25/08-6/24/08—See previous meeting minutes for notes during these dates. Action: 7/01/08—WBC will submit revised construction schedule later this week. Item continued. WBC 7/08/08—WBC will submit revised construction schedule to TCB this week. TCB will email schedule to DCo. WBC reported that they see no reason for Mass Development and Gagliarducci's construction schedule to hold them up. Item continued. 7/15/08—WBC submitted revised construction schedule to TCB 6'DCo. WBC isconcerned that Mass Development and Gagliarducci's construction schedule for Musante Drive utility tie-ins may hold them up. WBC reported that the city is ready to connect but they don't have as-builts and test results to give approval. WBC will coordinate with Sarah at Mass Development 6' Gagliarducci. Item continued. Page I of 4 DIETZ&COMPANY ARCHITECTS,INC. 34:114° (3/c — ri TRANSMITTAL TO: Anthony L.Patillo CBO DATE: July 21,2008 City Building Department 212 Main Street-Room 100 Northampton,MA 01060-3189 CC: RE: Village at Hospital Hill Phase II File Northampton,MA 20621 A FROM: Marc Sternick AIA IZ ATTACHED,via US mail ❑ FAXED,number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 1 07/15/2008 Construction Meeting Minutes 17 Hampden Street Springfield,MA 01 103 telephone (413)733-6798 REMARKS facsimile (413)732-4385 e-mail office@dietzarch.com shop drawings logged by: v:\2062I-vhh new design\08-construction administration\meeting notes\transmittals to tony patillo\2008-07- 01 vhh meeting minutes I I_trn.doc DIETZ It Architects (.1 "6- c.i et Lt.! a) 0) . . , ,— co o_ a) I a) co 0 co (33 a) 12 C\I N 51. cc 03 co _co ,c0 oo co co 0 o — cu co 00 c0 0°:) c) 8 0c) 0000 a) co oc) c) 0cD U) cc o 0 c) 0 co CO 00 03 0 0 0 P 0,1 C\1 Cs4 --- *-•- 03 00 0 C) 0 C\I CN C\1 --- CO °° °3 CI ON --... .„,,; c000C° 01NC"1 -- ii) (000 co -,•••• co. 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C V CV CNI C'sl CV N a, as a C.I a 'a a a a cssi a csq a a a C■-1NNNNNNCV .4' .4- '41' 1' 1' 1' 1' 1' w 12 0 5 70- co m 0 000000000 NNNNNNNNNNC0C0C0C0O1C0C0 C) cd. -1 0 0 0 9990000 000000coaooc000ac000c00000coocoa i . . . . . . . . . . . , . . . , , . . . . , . . z W Wf: X W C4W X WC4WWIX W W W WWWWMCCMCCWW WCCWCeW W X W W O V -0V V V V V V V V V V V V V V V -CD V -0 V -0 '010 V -OVV 13 -0V V V V V O 0000000000000000000000 W0000000000000 MMMW W M CO COMMOMOMMOMMOMMWMOWCOMMOMMCOMOMO 0000000000000000. 00000000000000000000 C., w O 0000000000000000000 00 000000000000000 I- 0. , ,, DIETZ 6'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 7.3 ELECTRIC ROOMS 6/3/08—WBC advised that the Solar subcontractor does not think the electric rooms in Bldg B 61C are big enough to Action: accommodate all of the solar electrical equipment. WBC will issue RFI. Item continued. WBC 6/10/08—WBC's electrician thinks the electric rooms need to be double. Mike Kocsmiersky(Solar Wrights)and Scott Sullivan DCo (CES)are reviewing the size requirements for the electric rooms. CES will submit proposal and WBC will review. WBC will send information on components and clearances to DCo. DCo will follow up with CES. Item continued. 6/17/08—CES submitted proposal for electrical layout in the electric room. DCo requested that WBC's electrician review and approve CES's proposal. DCo will issue an ASI this week. Item continued. 7.5 PENDING CHANGE ORDERS 6/3/08—The following items are possible future Change Orders at this time and are awaiting pricing from WBC: Action: 1. Replacement of unacceptable soil at Building A I. WBC,TCB, 2. Replacement of unacceptable soil at Building A3. DCo 3.Tot Lot 4.Lighting Fixture Changes. 5.Standing Seam Roof. 6.Bathroom Fan Light. 7.30 Amp Breakers at Dryers. Item continued. 6/10/08—No new information. Item continued. 6/17/08—New pending change order:8.Sewer line drop. Item continued. 8.1 REPLACEMENT SOILS 6/10/08—TCB clarified what was agreed on in the last meeting:Scott(TCB)EY Kevin (WBC)will determine the quantity of soils Action: below footing by calculating the volume of the over-excavation hole in the ground not by the volume of the pre-compacted dirt Record delivered. TCB requested that Scott 6'Kevin submit the volume of over-excavated soil promptly so change orders can be created. Item continued. 6/17/08—Scott 6'Kevin agreed on the calculated volume of over-excavated soil and recorded the volume of dirt delivered and submitted those numbers to TCB. Item closed. Next meeting will be held at June 24, 2008. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton,MA. To the best of my knowledge and belief,these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ 6'COMPANY ARCHITECTS,INC. Marc Sternick AIA Date Prepared: June 18,2008 V:\2062I-VHH New Design\08-Construction AdministrationlMeeting Notes\WP Docs\100386_Village at Hospital Hill Phase II_Dietz fa Co_Constr_mtg09_2008-06-17.doc DIETZ Architects Page 4 of 4 DIETZ 6'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 6/3/08—WBC's proposal to provide and install the tot lot equipment has been accepted by TCB. WBC sent the P.O.for the tot lot out yesterday. Item re-opened. 6/10/08—TCB requested that WBC issue a change order proposal for the Tot Lot. Item continued. 6/17/08—WBC will issue change order proposal for Tot Lot by 6/20/08. Item continued. 3.3 ALTERNATES 5/6/08—TCB requested that WBC review Section 01030,3.01 Schedule of Alternates in the Specifications,confirm the holding Action: prices and inform TCB of the latest dates for handling each item. Item continued. WBC 5/13/08—WBC submitted prices of alternates. TCB questioned price increase on standing seem roof. WBC will review with TCB subcontractor. WBC will send copy of alternate pricing to DCo. Item continued. 5/20/08—WBC will document the up charge on the standing seem roof alternate and submit to TCB. Item continued. 5/27/08—WBC is doing more pricing on standing seem roof alternate. Item continued. 6/3/08—WBC aquired one more price on standing seem roof alternate and is trying to get more. Item continued. 6/10/08—No new information. Item continued. 6/17/08—WBC's second price for standing seam roofing confirmed the first price. WBC will submit standing seem roof alternate prices to TCB for review. Item continued. 3.4 LIGHTING SUBMITTAL 5/6/08—DCo and TCB are reviewing the lighting package as submitted. TCB wants to review lighting options. DCo will issue Action: any revisions once they are approved by TCB. Item continued. TCB 5/13/08—Package awaiting TCB approval. Item continued. DCo 5/20/08—Package still awaiting TCB approval. Marc noted that the bollards submitted were not the same as those specified in Addendum Al. Item continued. 5/27/08—DCo will get final fixture requirements from TCB&'will issue a revised lighting package to WBC. Item continued. 6/3/08—DCo will issue PR on revised lighting package pending TCB's approval. Item continued. 6/10/08—WBC stressed that their electrician needs the lighting package immediately. Marc noted that there were still issues to be coordinated with TCB. Item continued. 6/17/08—Marc coordinated with TCB during the Finishes Meeting,following the job meeting. Marc will issue a revised Lighting Fixture Schedule. Item continued. 6.1 SECURITY FENCE 5/27/08—TCB requested that WBC submit a proposal to provide adequate construction site security fencing to satisfy insurance Action: company requirements. WBC will review options and propose a solution. Item continued. WBC 6/3/08—TCB submitted information on the security fence to the insurance company and has not heard back. Item continued. 6/10/08—WBC will keep up 3'-4'snow fence around open trenches and at each site except where in conflict with road construction. WBC will keep all valuable materials will be secured in trailers. WBC will keep the first floors of each building secured. Item continued. 6/17/08—WBC will maintain OSHA safety standards. Item continued. 7.1 GEOTECH TESTING 6/3/08—TCB re-stated that when unsuitable soils need to be replaced WBC owns above the footing and TCB owns below the Action: footing. Scott(TCB)6'Kevin(WBC)will determine the quantity of soils below footing as needed and report to TCB. Scott and WBC OTO will work closely with Kevin when unsuitable soils are found. TCB authorizes Scott to give permission to WBC to proceed TCB with work when they have provided adequate replacement of unsuitable soils in accordance with OTO's testing. TCB will verify with O'Reilly,Talbot 6'Okun Assoc, Inc. (OTO)that they can turn around testing reports in 24hrs. TCB asked if it was necessary for DCo's structural engineer to visit the site to inspect and report on soils in addition to OTO. DCo will check with their structural engineer and report back to TCB. Item continued. 6/10/08—TCB requested to have OTO officially sign off for testing on each building. Allied is testing on site fill by first running it through the sieve. Bldg Al was over excavated one foot and controlled fill installed. This fill passed compaction test. Compaction test on back fill on Bldg A2 planned for June 10,2008. Bldg A3 has been excavated and has passed compaction tests. OTO verified that Bldg A4 has virgin soil and has been determined to be acceptable after proof rolling. Bldg B 61C will be excavated next week. Item continued. 6/17/08—WBC reported that the last lift failed compaction test on Bldg A2 interior. The area will be retested this week. Item continued. 7.2 BOILER SUBMITTAL 6/3/08—WBC proposed alternate boiler,Munchkin Contender,WBC will send specific information to TCB on the advantage of Action: using this boiler over the boiler originally specified.TCB will review. Item continued. WBC 6/10/08—WBC submitted the advantages of using the Munchkin boiler to TCB. TCB will review. WBC noted that if the Munchkin boilers were acceptable,the credit would be$128 per unit,for a total credit of$5,120. Item continued. 6/17/08—WBC expects to issue the revised boiler submittal at the end of the week. Item continued. Page 3 of 4 DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 6/3/08—WBC will issue updated project schedule next week and will issue official schedule at the end of the month with the final requisition. Item continued. 6/10/08—WBC issued updated project schedule. WBC informed that their foundation subcontractor was behind the intended schedule and they will try to recover the time lost. Item continued. 6/17/08—WBC reported that the foundation subcontractor is 7 days behind. WBC has implemented a plan to recover the time lost. WBC assured they will hold to milestone dates. Item continued. 1.14 HIRING 3/25/08—5/27/08—See previous meeting minutes for notes during these dates. Action: 6/3/08—TCB requested that WBC report monthly status on each of the hiring requirement categories: DMH,Sec 3,MBE& WBC WBE. Item continued. 6/10/08—WBC will submit a report monthly. Item re-opened. 6/17/08—This item will be kept open as a placeholder. Item continued. 1.18 FIRE DEPT REVISIONS 3/25/08—5/20/08—See previous meeting minutes for notes during these dates. Action: 5/27/08—CES responded to all but one Fire Department comment. They are still waiting to hear about the heat detectors and Record will respond as soon as they hear. Item continued. 6/3/08—CES tried several times to contact the Fire Department about the heat detectors and has not heard back. Item continued. 6/10/08—The Fire Department has not responded to CES'phone calls or email. CES will get code reference associated with this issue to TCB and TCB will contact the Fire Department. Item continued. 6/17/08—TCB contacted the Fire Department. TCB reported that the Fire Department will not require heat detectors in each unit. Item closed. 1.22 WEB CAMERA 3/25/08—5/20/08—See previous meeting minutes for notes during these dates. Action: 5/27/08—WBC ordered the web camera and is still working on solutions for internet that will support the web camera. WBC WBC will follow up with Verizon. Item continued. 6/3/08—WBC has the web camera and Verizon internet on site. The technician will set up the camera this week. Item continued. 6/10/08—WBC will coordinate Verizon and their electrician to install camera this week. Item continued. 6/17/08—WBC informed that the camera is being installed 6/17/08 on the pole next to the trailer. WBC will issue URL when camera is online. Item continued. 2.5 PANELIZATION SUBMITTAL 4/29/08—6/3/08—See previous meeting minutes for notes during these dates. Action: 6/10/08—Bldg Al panels are on site. Item re-opened. TCB 6/17/08—TCB would like each building's panels submitted for record. Item continued. 2.7 MASS DEVELOPMENT/SITE UTILITY COORDINATION 4/29/08—5/27/08—See previous meeting minutes for notes during these dates. Action: 6/3/08—Mass Development confirmed the gas sleeve at Bldg A2 is missing. TCB and WBC will coordinate with Mass WBC Development and Gagliarducci. Gagliarducci has not made first contact with the utilities companies for initial utility installation. TCB WBC can not request utility connections to buildings until initial road utility connections have been made. Item continued. 6/10/08—Mass Development contacted the gas company who will install the gas sleeve. WBC has contacted National Grid and set up process for utility connections. WBC was not able to contact Comcast or Verizon. Gagliarducci plans to complete the sewer for Bldg Al this week. WBC will continue to provide full coordination with Gagliarducci. WBC informed that the sewer tie-in Gomes is responsible for is 10 feet from coordination point#2 as indicated on the Coordination For Roadway Tie-in document. WBC will issue RFI. Item continued. 6/17/08—TCB&WBC identified multiple issues regarding site utility coordination and agreed to have a site coordination meeting with BDG,Mass Development,Gagliarducci,and Gomes. WBC has not contacted Comcast,Verizon or Baystate Gas yet about utility connections but will do this before site coordination meeting. TCB requested that WBC keep a running list of site coordination issues and issue RFI's as questions arise. Item continued. 3.2 TOT LOT 5/6/08—WBC requested clarification on the Tot Lot. TCB informed that WBC owns the fence and the ground material and Action: should coordinate with the structure vendor for the installation of the play structure. TCB will send the contact info of the WBC structure vendor to WBC. Item Continued. 5/13/08—No new information. Item continued. 5/20/08—TCB will investigate different structure colors and then get structure information to WBC. Item continued. 5/27/08—TCB chose structure color and will get Mass Development approval. Item continued. Page 2 of 4 DIETZ COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 Phone(413) 733-6798 Fax(413) 732-4385 MEETING NOTES MEETING DATE: June 17,2008 MEETING: CONSTRUCTION MEETING NO.09 PROJECT: Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill—Construction Trailer Project No:2062IA Northampton,MA PRESENT: DISTRIBUTED TO: Marc Sternick,Dietz EY Company Architects,Inc. Tom Kegelman,The Community Builders(TCB) Samantha Wood,Dietz FY Company Architects, Inc. Stephen Fish,The Community Builders Sue McCann,The Community Builders Kevin Letendre,Williams Building Company, Inc. Scott Drumm,The Community Builders Tom Welch,Williams Building Company, Inc. Homayoun Sarabi,The Community Builders Stephen Fish,The Community Builders Tim Williams,Williams Building Company,Inc.(WBC) Scott Drumm,The Community Builders Bernie McKernan,Williams Building Company,Inc. Tom Kegelman,The Community Builders Tom Welch,Williams Building Company,Inc. Kevin Letendre,Williams Building Company,Inc. Carl Altamura,Williams Building Company,Inc. Ann Capeless,Williams Building Company,Inc. Emily Sheedy,Williams Building Company,Inc. Marc Sternick,Dietz EY Company Architects, Inc.(DCo) Kerry Dietz,Dietz&Company Architects,Inc. Samantha Wood,Dietz EY Company Architects,Inc. Krista Benoit,Dietz EY Company Architects, Inc. William Barry,Barry Engineers EY Constructors, Inc.(BECI) Mark Darnold,Berkshire Design Group(BDG) G.Jay Vinskey,Berkshire Design Group Marc S.D'Urso P.E.,Berkshire Design Group Scott A.Sullivan P.E.,Consulting Engineers,Inc. (CES) Anthony L.Patillo CBO, Northampton Building Department Peter Labadorf,Labadorf Associates,Inc. Phil Madonia,Massachusetts Housing Finance Association (MHFA) WEATHER: Clear 80s. Corrections to previous meeting notes:None Progress Report Al -Exterior perimeter walls complete. Panel installation planned for June 25. A2—Foundation complete,radon under ground complete,under ground complete, interior grading complete. Panel erection to begin Tues 6/17/08. A3—Scheduled to pour footings this week. A4-Footings complete. Scheduled to pour exterior foundation walls this week. Slab is expected to be poured on July I. B C—Pads have base lines established and are scheduled for excavation this week. Punchlist Status:None. Requisition Status: Req.2 approved. Attachments:None. Time for Completion: February 25,2009(Substantial Completion of I it 16 units)April 27,2009(substantial completion of entire job) Contractor Schedule:6 months—October 26,2008 Notice to Proceed date: Partial NTP April 28,2008. On hold May 2,2008—May 8,2008. Final NTP May 8,2008. Percent Work completed as of May 27,2008:4% 1.9 PRELIMINARY SCHEDULE 3/25/08—WBC distributed preliminary schedule to DCo.They will be constructing 2 buildings at a time.Length of construction Action: is expected is 7 months.WBC to send a copy of the schedule to TCB. Item continued. WBC 4/29/08—WBC distributed a construction schedule and stated they will update it monthly. TCB is reviewing the schedule and will have comments. Item continued. 5/6/08—TCB noted that the Contract for construction is 10 months for the first 16 units and a total of 12 months for the remainder. Item continued. 5/13/08—No new information. Item continued. 5/20/08—WBC will issue updated schedule May 27,2008. WBC will issue updated schedule monthly with final requisition. TCB requests that WBC issue an overall prorated schedule with a comparative baseline.Item continued. 5/27/08—WBC will issue updated schedule May 29,2008 with final Requisition. Item continued. Page 1 of 4 DIETZ&COMPANY ARCHITECTS,INC. 31 e - " 7 TRANSMITTAL TO Anthony L.Patillo CBO DATE: June 20,2008 1 �t: �h Ir ; \! 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CO 0) O r N M V• Lf) CD N CO o) C) r N CO V u') (0 o 00. 00000000 N N N N N NNN N N M M M M c•M cM 0 Z6 ° ° ° ° ° ° ° ° ° ° ° ° ° ° ° 999999999999999999999 . `' LL LL LL W LL LL LL LL lL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL W 'd 'D '0 .0 "0 'C 70 -0 -c '0 '0 'O "O 'O 'O '0 'v "O '0 "0 '0 '0 .0 "O '0 "0 '0 -o "0 - '0 -O 'O -c +0•' ) N U) N U) C U) 0 U) N U) N U) U) W ' U) N 0 N y U) N N N N N N C 'O U) N U) y fA N i+ . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U• (I) 000000000000000000000000000000000000 0 I- 0. .wr. DIETZ 6'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 6/10/08—TCB requested to have OTO officially sign off for testing on each building. Allied is testing on site fill by first running it through the sieve. Bldg Al was over excavated one foot and controlled fill installed. This fill passed compaction test. Compaction test on back fill on Bldg A2 planned for June 10,2008. Bldg A3 has been excavated and has passed compaction tests. OTO verified that Bldg A4 has virgin soil and has been determined to be acceptable after proof rolling. Bldg B 6'C will be excavated next week. 7.2 BOILER SUBMITTAL 6/3/08—WBC proposed alternate boiler, Munchkin Contender,WBC will send specific information to TCB on the advantage of Action: using this boiler over the boiler originally specified.TCB will review. Item continued. TCB 6/10/08—WBC submitted the advantages of using the Munchkin boiler to TCB. TCB will review. WBC noted that if the Munchkin boilers were acceptable,the credit would be$128 per unit,for a total credit of$5,120. Item continued. 7.3 ELECTRIC ROOMS 6/3/08—WBC advised that the Solar subcontractor does not think the electric rooms in Bldg B&'C are big enough to Action: accommodate all of the solar electrical equipment. WBC will issue RFI. Item continued. WBC 6/10/08—WBC's electrician thinks the electric rooms need to be double. Mike Kocsmiersky(Solar Wrights)and Scott Sullivan DCo (CES)are reviewing the size requirements for the electric rooms. CES will submit proposal and WBC will review. WBC will CES send information on components and clearances to DCo. DCo will follow up with CES. Item continued. 7.4 ELECTRIC METERS 6/3/08—WBC advised that the Electric subcontractor does not think there is adequate room for the electric meters. WBC will Action: issue RFI with a sketch showing the elevation and space needed for the meters. Item continued. Record 6/10/08—WBC informed that there currently is enough space under the window sill for the electric meters. Item closed. 7.5 PENDING CHANGE ORDERS 6/3/08—The following items are possible future Change Orders at this time and are awaiting pricing from WBC: Action: 1. Replacement of unacceptable soil at Building Al. WBC,TCB, 2. Replacement of unacceptable soil at Building A3. DCo 3.Tot Lot 4.Lighting Fixture Changes. 5.Standing Seam Roof. 6.Bathroom Fan Light. 7.30 Amp Breakers at Dryers. Item continued. 6/10/08—No new information. Item continued. 8.1 REPLACEMENT SOILS 6/10/08—TCB clarified what was agreed on in the last meeting:Scott(TCB)6'Kevin (WBC)will determine the quantity of soils Action: below footing by calculating the volume of the over-excavation hole in the ground not by the volume of the pre-compacted dirt W delivered. TCB requested that Scott 6'Kevin submit the volume of over-excavated soil promptly so change orders can be created. Item continued. Next meeting will be held at June 17, 2008. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton,MA. To the best of my knowledge and belief,these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ 6'COMPANY ARCHITECTS,INC. Marc Sternick AIA Date Prepared: June 11,2008 v:\20621-VHH New Design\08-Construction Administration\Meeting Notes\WP Docs\100386_Village at Hospital Hill Phase II_Dietzb'Co_Constr_mtg08_2008-06-10.doc DIET? CO.. Architects Page 4 of 4 DIETZ El COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 3.2 TOT LOT 5/6/08—WBC requested clarification on the Tot Lot. TCB informed that WBC owns the fence and the ground material and Action: should coordinate with the structure vendor for the installation of the play structure. TCB will send the contact info of the WBC structure vendor to WBC. Item Continued. 5/13/08—No new information. Item continued. 5/20/08—TCB will investigate different structure colors and then get structure information to WBC. Item continued. 5/27/08—TCB chose structure color and will get Mass Development approval. Item continued. 6/3/08—WBC's proposal to provide and install the tot lot equipment has been accepted by TCB. WBC sent the P.O.for the tot lot out yesterday. Item re-opened. 6/10/08—TCB requested that WBC issue a change order proposal for the Tot Lot. Item continued. 3.3 ALTERNATES 5/6/08—TCB requested that WBC review Section 01030,3.01 Schedule of Alternates in the Specifications,confirm the holding Action: prices and inform TCB of the latest dates for handling each item. Item continued. WBC 5/13/08—WBC submitted prices of alternates. TCB questioned price increase on standing seem roof. WBC will review with subcontractor. WBC will send copy of alternate pricing to DCo. Item continued. 5/20/08—WBC will document the up charge on the standing seem roof alternate and submit to TCB. Item continued. 5/27/08—WBC is doing more pricing on standing seem roof alternate. Item continued. 6/3/08—WBC aquired one more price on standing seem roof alternate and is trying to get more. Item continued. 6/10/08—No new information. Item continued. 3.4 LIGHTING SUBMITTAL 5/6/08—DCo and TCB are reviewing the lighting package as submitted. TCB wants to review lighting options. DCo will issue Action: any revisions once they are approved by TCB. Item continued. TCB 5/13/08—Package awaiting TCB approval. Item continued. DCo 5/20/08—Package still awaiting TCB approval. Marc noted that the bollards submitted were not the same as those specified in Addendum Al. Item continued. 5/27/08—DCo will get final fixture requirements from TCB&'will issue a revised lighting package to WBC. Item continued. 6/3/08—DCo will issue PR on revised lighting package pending TCB's approval. Item continued. 6/10/08—WBC stressed that their electrician needs the lighting package immediately. Marc noted that there were still issues to be coordinated with TCB. Item continued. 3.5 PLUMBING SUBMITTAL 5/6/08—WBC will contact CES to clarify what they need to complete the plumbing fixture submittal. WBC requested that they Action: use floor pans under the washer/dryers instead of floor drains. TCB declined their request and asked WBC to find out from Record their plumber if there is an alternate solution for the trap primer in the floor drain. 5/13/08—WBC is currently reviewing floor drains and trap primer with plumber. WBC noted that floor drains will not be flush to surface of floor. DCo will review floor drains with CES. Item continued. 5/20/08—WBC will call CES and confirm that the floor drain in RFI 24 is ok. 5/27/08—WBC not sure the floor drain in RFI 24 will work. DCo will review floor drain with engineer again and advise WBC. Item continued. 6/3/08—DCo will coordinate WBC's plumber and CES to review the floor drain. WBC will get a sample of the drain for review. Item continued. 6/10/08—WBC's plumber and CES reviewed the floor drain. Floor drain will be modified to fit correctly. Item closed. 6.1 SECURITY FENCE 5/27/08—TCB requested that WBC submit a proposal to provide adequate construction site security fencing to satisfy insurance Action: company requirements. WBC will review options and propose a solution. Item continued. WBC 6/3/08—TCB submitted information on the security fence to the insurance company and has not heard back. Item continued. 6/10/08—WBC will keep up 3'-4"snow fence around open trenches and at each site except where in conflict with road construction. WBC will keep all valuable materials will be secured in trailers. WBC will keep the first floors of each building secured. Item continued. 7.1 GEOTECH TESTING 6/3/08—TCB re-stated that when unsuitable soils need to be replaced WBC owns above the footing and TCB owns below the Action: footing. Scott(TCB)&'Kevin (WBC)will determine the quantity of soils below footing as needed and report to TCB. Scott and WBC OTO will work closely with Kevin when unsuitable soils are found. TCB authorizes Scott to give permission to WBC to proceed TCB with work when they have provided adequate replacement of unsuitable soils in accordance with OTO's testing. TCB will verify with O'Reilly,Talbot&'Okun Assoc,Inc. (OTO)that they can turn around testing reports in 24hrs. TCB asked if it was necessary for DCo's structural engineer to visit the site to inspect and report on soils in addition to OTO. DCo will check with their structural engineer and report back to TCB. Item continued. Page 3 of 4 DIETZ 6'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 I.14 HIRING 3/25/08—WBC is currently meeting 10 percent for minority owned&'women owned businesses.WBC is required to meet Action: Section 3 with any new hiring.DMH workers may be Section 3 workers. Item continued. WBC 4/29/08—WBC requested the Section 3 definitions of income requirements for new hires.WBC will issue an RFI.Item continued. 5/6/08—TCB will submit Section 3 and DMH requirements to WBC at the next construction meeting. TCB will schedule meeting for Tuesday,May 20,2008, 11:30am to review Section 3 and DMH requirements with WBC,WBC's Sub-contractors and Mark Lebowitz. WBC will file monthly report. Item continued. 5/13/08—No new information. Item continued. 5/20/08—TCB will review Section 3 and DMH requirements with WBC May 20,2008. Item continued. 5/27/08—TCB had meeting with WBC and their sub contractors to discuss Section 3 and DMH requirements. Item re-opened. 6/3/08—TCB requested that WBC report monthly status on each of the hiring requirement categories:DMH,Sec 3,MBE& WBE. Item continued. 6/10/08—WBC will submit a report monthly. Item closed. 1.18 FIRE DEPT REVISIONS 3/25/08—5/20/08—See previous meeting minutes for notes during these dates. Action: 5/27/08—CES responded to all but one Fire Department comment. They are still waiting to hear about the heat detectors and TCB will respond as soon as they hear. Item continued. CES 6/3/08—CES tried several times to contact the Fire Department about the heat detectors and has not heard back. Item continued. 6/10/08—The Fire Department has not responded to CES'phone calls or email. CES will get code reference associated with this issue to TCB and TCB will contact the Fire Department. Item continued. 1.22 WEB CAMERA 3/25/08—5/20/08—See previous meeting minutes for notes during these dates. Action: 5/27/08—WBC ordered the web camera and is still working on solutions for internet that will support the web camera. WBC WBC will follow up with Verizon. Item continued. 6/3/08—WBC has the web camera and Verizon internet on site. The technician will set up the camera this week. Item continued. 6/10/08—WBC will coordinate Verizon and their electrician to install camera this week. Item continued. 2.5 PANELIZATION SUBMITTAL 4/29/08—DCo will return Panelization submittal for building A I/A2 with comments but not stamped. WBC will re-submit the Action: revised Panelization submittal for building A I/A2 next week to DCo. WBC will review Building A3/A4 Panelization submittal and Record send marked with WBC's areas of concern and question. Item continued. 5/6/08—DCo returned the Panelization submittal with comments,not stamped for building A I/A2. WBC assured DCo that they have done a thorough review of the Panelization submittals and will submit revised and complete Panelization submittals for all buildings. WBC requested DCo turn around the rest of the Panelization submittals in two days. DCo will review the change in window size as stated in Addendum Al and verify it is accurate. Otherwise,DCo will return the submittals as accepted,but not reviewed,as they are not submittals that were requested in the Specs. Item continued. 5/13/08—DCo requested for each panelization submittal sent to DCo,WBC sends a copy to the Structural Engineer for review. Item continued. 5/20/08—DCo stated they want no more solid wood in the corners of the panels than what is absolutely necessary for structural integrity. DCo will review when they receive the panelization submittal. Item continued. 5/27/08—WBC submitted Panelization submittal. DCo will review solid posts/corners with structural engineer. Item continued. 6/3/08—WBC received email from DCo structural engineer stating that solid corners were not required. WBC will check to make sure they are being built that way. Bldg Al 6'A2 panels have been released for building. Item continued. 6/10/08—Bldg Al panels are on site. Item closed. 2.7 MASS DEVELOPMENT/SITE UTILITY COORDINATION 4/29/08—5/27/08—See previous meeting minutes for notes during these dates. Action: 6/3/08—Mass Development confirmed the gas sleeve at Bldg A2 is missing. TCB and WBC will coordinate with Mass WBC Development and Gagliarducci. Gagliarducci has not made first contact with the utilities companies for initial utility installation. WBC can not request utility connections to buildings until initial road utility connections have been made. Item continued. 6/10/08—Mass Development contacted the gas company who will install the gas sleeve. WBC has contacted National Grid and set up process for utility connections. WBC was not able to contact Comcast or Verizon. Gagliarducci plans to complete the sewer for Bldg Al this week. WBC will continue to provide full coordination with Gagliarducci. WBC informed that the sewer tie-in Gomes is responsible for is 10 feet from coordination point#2 as indicated on the Coordination For Roadway Tie-in document. WBC will issue RFI. Item continued. Page 2 of 4 DIETZ&COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 Phone(413) 733-6798 Fax(413) 732-4385 MEETING NOTES MEETING DATE: June 10,2008 MEETING: CONSTRUCTION MEETING NO.08 PROJECT: Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill—Construction Trailer Project No:20621A Northampton,MA PRESENT: DISTRIBUTED TO: Marc Sternick,Dietz&'Company Architects,Inc. Tom Kegelman,The Community Builders(TCB) Samantha Wood, Dietz&'Company Architects,Inc. Stephen Fish,The Community Builders Sue McCann,The Community Builders Kevin Letendre,Williams Building Company,Inc. Scott Drumm,The Community Builders Tim Williams,Williams Building Company,Inc. Homayoun Sarabi,The Community Builders Tim Williams,Williams Building Company,Inc.(WBC) Stephen Fish,The Community Builders Bernie McKernan,Williams Building Company,Inc. Scott Drumm,The Community Builders Tom Welch,Williams Building Company, Inc. Tom Kegelman,The Community Builders Kevin Letendre,Williams Building Company,Inc. Carl Altamura,Williams Building Company,Inc. Ann Capeless,Williams Building Company,Inc. Emily Sheedy,Williams Building Company,Inc. Marc Sternick,Dietz&'Company Architects, Inc.(DCo) Kerry Dietz,Dietz&Company Architects,Inc. Samantha Wood,Dietz&'Company Architects, Inc. Krista Benoit,Dietz&'Company Architects, Inc. William Barry, Barry Engineers E Constructors,Inc.(BECI) Mark Darnold,Berkshire Design Group(BDG) G.Jay Vinskey,Berkshire Design Group Marc S. D'Urso P.E.,Berkshire Design Group Scott A.Sullivan P.E.,Consulting Engineers,Inc. (CES) Anthony L.Patillo CBO,Northampton Building Department Peter Labadorf,Labadorf Associates,Inc. Phil Madonia,Massachusetts Housing Finance Association(MHFA) WEATHER: Clear 90s. Corrections to previous meeting notes:None Progress Report A2-perimeter foundation walls are in place. Backfilling is complete. Panels on site—installation planned for June 17.Underground plumbing,excavation,backfill and interior footings this week. Al -40%complete with perimeter walls. Panel installation planned for June 23. A4-75%footings complete. Slab is expected to be poured on July I. Punchlist Status:None. Requisition Status: Req.2 approved. Attachments:None. Time for Completion: February 25,2009(Substantial Completion of In 16 units)April 27,2009(substantial completion of entire job) Contractor Schedule:6 months—October 26,2008 Notice to Proceed date: Partial NTP April 28,2008. On hold May 2,2008—May 8,2008. Final NTP May 8,2008. Percent Work completed as of May 27,2008:4% 1.9 PRELIMINARY SCHEDULE 3/25/08—WBC distributed preliminary schedule to DCo.They will be constructing 2 buildings at a time.Length of construction Action: is expected is 7 months.WBC to send a copy of the schedule to TCB.Item continued. WBC 4/29/08—WBC distributed a construction schedule and stated they will update it monthly. TCB is reviewing the schedule and will have comments. Item continued. 5/6/08—TCB noted that the Contract for construction is 10 months for the first 16 units and a total of 12 months for the remainder. Item continued. 5/13/08—No new information. Item continued. 5/20/08—WBC will issue updated schedule May 27,2008. WBC will issue updated schedule monthly with final requisition. TCB requests that WBC issue an overall prorated schedule with a comparative baseline. Item continued. 5/27/08—WBC will issue updated schedule May 29,2008 with final Requisition. Item continued. 6/3/08—WBC will issue updated project schedule next week and will issue official schedule at the end of the month with the final requisition. Item continued. 6/10/08—WBC issued updated project schedule. WBC informed that their foundation subcontractor was behind the intended schedule and they will try to recover the time lost. Item continued. Page I of 4 DIETZ&COMPANY ARCHITECTS,INC. ,SUN 1 8 2008 TRANSMITTAL i S l TO: Anthony L.Patillo CBO DATE: June 16,2008 City Building Department 212 Main Street-Room 100 Northampton,MA 01060-3189 CC: RE: Village at Hospital Hill Phase II File Northampton, MA 20621 A FROM: Marc Sternick AIA ® ATTACHED,via US mail ❑ FAXED,number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 1 06/10/2008 Construction Meeting Minutes 17 Hampden Street Springfield,MA 01 103 telephone (413)733-6798 REMARKS facsimile (413)732-4385 e-mail office @dietzarch.com shop drawings logged by: v.\20621-vhh new design\08-construction administration\meeting notes\transmittals to tony patillo\2008-06- 10 vhh meeting minutes 08_trn.doc DIETZ t-a r r-+ O . Architects DIETZ&N COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 Next meeting will be held at:June 3,2008. Job meetings will be held on Tuesday at 10:00 am at the Haskell Building,Northampton,MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ&'COMPANY ARCHITECTS, INC. Marc Sternick AIA Date Prepared: May 28,2008 V:\20621-VHH New Design\08-Construction Administration\Meeting Notes\WP Dots\I00386_Village at Hospital Hill Phase II_Dietz Et Co_Constr_mtg06_2008-05-27.doc DI ET7 CO. Architects Page 5 of 5 • DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 5/20/08—TCB issued Utility Co.work orders to WBC. TCB requests that WBC include Gagliarducci's benchmarks in their construction schedule. WBC will meet and coordinate with Mass Development and Gagliarducci May 20,2008. WBC agrees to continue coordinating with Mass Development and Gagliarducci and notify TCB immediately if any issues arise. BDG is overseeing site coordination and reviewing all site submittals between WBC and Gagliarducci. WBC will post the list of City of Northampton required utility inspections on Constructware. Item continued 5/27/08—Clarification:5/20/08—TCB issued Utility Co. will serve letters 61 easement letters to WBC. WBC will follow up with the utility companies to get work orders. Clarification:5/20/08—BDG is assisting with site coordination and reviewing all site submittals between WBC and Gagliarducci. TCB requests that WBC work with Gagliarducci on utility coordination. TCB is concerned about location of gas near building A2. WBC will talk with Mass Development&Baystate Gas about this. Item continued. 3.2 TOT LOT 5/6/08—WBC requested clarification on the Tot Lot. TCB informed that WBC owns the fence and the ground material and Action: should coordinate with the structure vendor for the installation of the play structure. TCB will send the contact info of the TCB structure vendor to WBC. Item Continued. 5/13/08—No new information. Item continued. 5/20/08—TCB will investigate different structure colors and then get structure information to WBC. Item continued. 5/27/08—TCB chose structure color and will get Mass Development approval. Item continued. 3.3 ALTERNATES 5/6/08—TCB requested that WBC review Section 01030,3.01 Schedule of Alternates in the Specifications,confirm the holding Action: prices and inform TCB of the latest dates for handling each item. Item continued. WBC 5/13/08—WBC submitted prices of alternates. TCB questioned price increase on standing seem roof. WBC will review with subcontractor. WBC will send copy of alternate pricing to DCo. Item continued. 5/20/08—WBC will document the up charge on the standing seem roof alternate and submit to TCB. Item continued. 5/27/08—WBC is doing more pricing on standing seem roof alternate. Item continued. 3.4 LIGHTING SUBMITTAL 5/6/08—DCo and TCB are reviewing the lighting package as submitted. TCB wants to review lighting options. DCo will issue Action: any revisions once they are approved by TCB. Item continued. TCB 5/13/08—Package awaiting TCB approval. Item continued. DCo 5/20/08—Package still awaiting TCB approval. Marc noted that the bollards submitted were not the same as those specified in Addendum Al. Item continued. 5/27/08—DCo will get final fixture requirements from TCB b'will issue a revised lighting package to WBC. Item continued. 3.5 PLUMBING SUBMITTAL 5/6/08—WBC will contact CES to clarify what they need to complete the plumbing fixture submittal. WBC requested that they Action: use floor pans under the washer/dryers instead of floor drains. TCB declined their request and asked WBC to find out from DCo their plumber if there is an alternate solution for the trap primer in the floor drain. WBC 5/13/08—WBC is currently reviewing floor drains and trap primer with plumber. WBC noted that floor drains will not be flush to surface of floor. DCo will review floor drains with CES. Item continued. 5/20/08—WBC will call CES and confirm that the floor drain in RFI 24 is ok. 5/27/08—WBC not sure the floor drain in RFI 24 will work. DCo will review floor drain with engineer again and advise WBC. Item continued. 4.I FIRE ALARMS 5/13/08—WBC informed that the fire alarms require two telephone lines to each building. TCB requested DCo to ask CES if Action: the number of telephone lines to each building can be reduced. Item continued. Record 5/20/08—DCo waiting to hear from CES. Item continued. 5/27/08—CES confirmed that two telephone lines to each building are required. Item closed. 5.1 Air Conditioner Sleeves 5/20/08—WBC needs clarification on the location of the first floor A building air conditioner sleeves. DCo will issue an ASI. Action: Item continued. Record 5/27/08—DCo will issue ASI by May 28,2008. Item closed. 6.1 Security Fence 5/27/08—TCB requested that WBC submit a proposal to provide adequate construction site security fencing to satisfy insurance Action: company requirments. WBC will review options and propose a solution. Item continued. WBC Page 4 of 5 DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 5/27/08—WBC ordered the web camera and is still working on solutions for internet that will support the web camera. WBC will follow up with Verizon. Item continued. 1.24 REQUISITIONS 3/25/08—WBC will be submitting requisitions building by building.The schedule of values will match this format.WBC will be Action: using AIA 702 for submitting requisitions. Item continued. TCB 4/29/08—WBC submitted pencil requisition 01. Requisition was reviewed and approval is recommended,pending receipt of WCC Bond invoice.There may be a credit due if bond cost is less than schedule of values. Item continued. 5/6/08—Requisition 01 has been signed. Bond invoice has been sent and uploaded to Constructware. DCo requested the funds available#from TCB in order to fill out the Architects Certificate every month. TCB, DCo,5'WBC agreed to the following requisition process: A.Pencil Requisition is due the 2nd to last Tuesday of the month and will be brought to the owner's construction meeting. WBC will email the pencil requisition 24 hours prior to the 2"d to last Tuesday of the month. B.TCB will invite lenders to the 2"d to last Tuesday of the month owner's construction meeting to review requisitions. C.The final requisition is due the last Tuesday of the month and will be brought to the owner's construction meeting. D.The architect's invoice or consultants invoices due the last Tuesday of the month. TCB will only requisition once a month. Item continued. 5/13/08—No new information. Item continued. 5/27/08—WBC submitted final Requisition#02. TCB will send revised Architectural Certificate to DCo. Item continued. 2.3 PROJECT SIGN 4/29/08—DCo requested language for the project sign and direction on location from TCB. DCo will design the sign and WBC Action: will furnish and install. Item continued. DCo 5/6/08—TCB requested that DCo will send the VHH Phase I sign info to TCB for TCB to edit and send back to DCo. TCB TCB suggested that the sign be located in a convenient place near building AI/A2. Item continued. 5/13/08—DCo received sign revisions from TCB and will issue ASI for fabrication of the sign. Item continued. 5/20/08—TCB requested to review the sign before it is officially issued as an ASI. Item continued. 5/27/08—DCo will review project sign layout with TCB and issue ASI when approved. Item continued. 2.4 SUBMITTAL SCHEDULE 4/29/08—WBC issued the submittal schedule 4/28/08 and they will upload it to Constructware as a submittal. DCo will review. Action: Item continued. WBC 5/6/08—Item re-opened. DCo 5/13/08—WBC will revise submittal schedule and re-post to Constructware. DCo will review. Item continued. 5/20/08—No new information. Item continued. 5/27/08—No new information. Item continued. 2.5 PANELIZATION SUBMITTAL 4/29/08—DCo will return Panelization submittal for building A I/A2 with comments but not stamped. WBC will re-submit the Action: revised Panelization submittal for building Al/A2 next week to DCo. WBC will review Building A3/A4 Panelization submittal and DCo send marked with WBC's areas of concern and question. Item continued. 5/6/08—DCo returned the Panelization submittal with comments,not stamped for building Al/A2. WBC assured DCo that they have done a thorough review of the Panelization submittals and will submit revised and complete Panelization submittals for all buildings. WBC requested DCo turn around the rest of the Panelization submittals in two days. DCo will review the change in window size as stated in Addendum Al and verify it is accurate. Otherwise, DCo will return the submittals as accepted,but not reviewed,as they are not submittals that were requested in the Specs. Item continued. 5/13/08—DCo requested for each panelization submittal sent to DCo,WBC sends a copy to the Structural Engineer for review. Item continued. 5/20/08—DCo stated they want no more solid wood in the corners of the panels than what is absolutely necessary for structural integrity. DCo will review when they receive the panelization submittal. Item continued. 5/27/08—WBC submitted Panelization submittal. DCo will review solid posts/corners with structural engineer. Item continued. 2.7 MASS DEVELOPMENT/SITE UTILITY COORDINATION 4/29/08—BDG to submit grading and utility coordination drawing to DCo. DCo to issue ASI. Team hopes to meet with Mass Action: Development contractor Gagliarducci in about 2 weeks,WBC will prepare list of critical dates in their schedule that need WBC coordination on roadway benchmarks dates from their updated schedule,which was presented at the meeting,for coordination TCB with Gagliarducci. Item continued. MD 5/6/08—DCo sent ASI containing information on grading and utility coordination to WBC and uploaded to Constructware. Item BDG continued. 5/13/08—WBC&TCB to meet with Mass Development 51 Gagliarducci May 13,2008 to coordinate site work. WBC will send two copies of site submittal package to DCo,DCo will forward to Mass Development. All site utility submittals should go to Mass Development for review. Mass Development shall submit all site utility submittals to BDG for coordination. WBC will submit the list of City of Northampton required utility inspections to TCB. Item continued. Page 3 of 5 DIETZ&COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 5/6/08—TCB will submit Section 3 and DMH requirements to WBC at the next construction meeting. TCB will schedule meeting for Tuesday,May 20,2008, I I:30am to review Section 3 and DMH requirements with WBC,WBC's Sub-contractors and Mark Lebowitz. WBC will file monthly report. Item continued. 5/13/08—No new information. Item continued. 5/20/08—TCB will review Section 3 and DMH requirements with WBC May 20,2008. Item continued. 5/27/08—TCB had meeting with WBC and their sub contractors to discuss Section 3 and DMH requirements. Item closed. 1.16 CHANGE ORDER MANAGEMENT 3/25/08—TCB has decided not to use Constructware for Change Order management.Only pending changes will be submitted Action: through Constructware.TCB will create their own form to be used between DCo and TCB. Item continued. Record 4/29/08—TCB clarified the function of the PCO module on Constructware. All requested changes in scope,time or cost need to be processed through the PCO module on Constructware. TCB to submit Constructware manual that incorporates latest protocol on Change Management module usage.TCB to submit a format to manage informal dialog regarding the PCO's. Item continued. 5/6/08—TCB&DCo will meet to decide which format to use for handling Change Orders. Item continued. 5/13/08—No new information. Item continued. 5/20/08—WBC agreed to do the generating of change orders and to do them in AIA format. Item continued. 5/27/08—Item closed. I.18 FIRE DEPT REVISIONS 3/25/08—TCB would prefer WBC to send similar items to DCo as an RFI. DCo will send the Fire Dept.revisions to CES for Action: review and comment. DCo would like to meet with the Fire Dept.again to go over the new revisions and clarify reasons for DCo changes made,based on previous meeting.Item continued. CES 4/29/08—WBC needs to submit an RFI regarding the fire department revisions to DCo for record. In the meantime,CES has been in contact with the fire department regarding revisions required. Item continued. 5/6/08—DCo will check with CES to verify that all fire department requirements are already incorporated into the drawings and specifications and that there are no outstanding items. DCo will answer WBC's RFI with CES's verification. Item continued. 5/13/08—DCo.Submitted email from CES noting which fire department requirements are covered in drawings and specifications and which were not. DCo will request that CES meet again with the fire department to determine if we need to adhere to all requirements. Item continued. 5/20/08—DCo is contacted CES and is waiting to hear back. Item continued. 5/27/08—CES responded to all but one Fire Department comment. They are still waiting to hear about the heat detectors and will respond as soon as they hear. Item continued. 1.19 TESTING SCHEDULE 3/25/08—TCB wants a copy of the list of tests required along with references specification sections attached.Allied Testing Action: Laboratories and Briggs Engineering were recommended for testing.Item continued. WBC 4/29/08—TCB may do moisture testing in framing and sub floor prior to the installation of drywall and requests that WBC not put up drywall before testing is complete. TCB requests a list of standard tests from DCo. Scott Drumm is the contact person for all testing for TCB. WBC to submit schedule with critical benchmark dates. They will have this ready for the meeting with Mass Development in two weeks. OTO is responsible for inspection of soils. Item continued. 5/6/08—DCo submitted the list of standard tests to TCB. OTO will be brought in to determine the suitability of the soil on site once excavation for each building is complete. WBC will contact everyone on the team to witness the soils test when they know that the I'C excavation will be complete. DCo recommends that testing for radon be done as soon as the first building is fully enclosed. Item continued. 5/13/08—The first soils test will happen Friday,May 16,2008 at 8:00am. Item continued. 5/20/08—The first soils test is complete. Soil material has been initially determined to be good according to the soils engineer from OTO. WBC plans to do compaction test May 21,2008. Item continued. 5/27/08—First compaction tests for building A2 determined soil to be good. Testing is ongoing. DCo will inform Allied Testing to submit test results Peter Labadorf and the Northampton Building Inspector in addition to WBC,DCo and TCB. Item continued. 1.22 WEB CAMERA 3/25/08—WBC is responsible for installing a web camera to catch the overall site.WBC needs to set up their electronic needs in Action: the job site trailer to accommodate the web camera.At the time of the meeting WBC had not secured a vendor. Hogan WBC Communications and Normandeau Communications were suggested as possible vendors. Item continued. 4/29/08—WBC has contacted MLSchmitt and is planning to have them come to the site. TCB requested that the camera be panning,in a central point on the site,and high on a pole perhaps behind the trailer. Item continued. 5/6/08—WBC plans to purchase the web camera. TCB suggests they get a panning camera like the one they used on Martha's Vineyard. WBC informed that Verizon technicians plan to come Friday,May 9,2008. Item continued. 5/13/08—WBC has picked a camera and will be purchasing soon. WBC informed that there is no Verizon service at the site so they are working with Comcast to bring cable from the Haskell building to the construction trailer. Item continued. 5/20/08—WBC informed that they only have dial-up internet at the site and are working on other solutions. Item continued. Page 2 of 5 DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 Phone(413) 733-6798 Fax(413) 732-4385 MEETING NOTES MEETING DATE: May 27,2008 MEETING: CONSTRUCTION MEETING NO.06 PROJECT: Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill-Haskell Building Project No:2062 IA Northampton,MA PRESENT: DISTRIBUTED TO: Marc Sternick,Dietz FY Company Architects,Inc. Tom Kegelman,The Community Builders(TCB) Samantha Wood,Dietz&'Company Architects, Inc. Stephen Fish,The Community Builders Sue McCann,The Community Builders Kevin Letendre,Williams Building Company, Inc. Scott Drumm,The Community Builders Tom Welch,Williams Building Company,Inc. Homayoun Sarabi,The Community Builders Stephen Fish,The Community Builders Tim Williams,Williams Building Company,Inc.(WBC) Scott Drumm,The Community Builders Bernie McKernan,Williams Building Company,Inc. Tom Kegelman,The Community Builders Tom Welch,Williams Building Company, Inc. _ = Kevin Letendre,Williams Building Company, Inc. Peter Labadorf,Labadorf Associates,Inc. Carl Altamura,Williams Building Company, Inc. Ann Capeless,Williams Building Company, Inc. Emily Sheedy,Williams Building Company,Inc. Marc Sternick,Dietz EY Company Architects,Inc.(DCo) Kerry Dietz,Dietz 6'Company Architects,Inc. Samantha Wood,Dietz EY Company Architects,Inc. Krista Benoit, Dietz EY Company Architects,Inc. William Barry,Barry Engineers&Constructors,Inc.(BECI) Mark Darnold,Berkshire Design Group(BDG) G.Jay Vinskey,Berkshire Design Group Marc S. D'Urso P. E.,Berkshire Design Group Scott A.Sullivan P. E.,Consulting Engineers, Inc.(CES) Anthony L.Patillo CBO,Northampton Building Department Peter Labadorf,Labadorf Associates,Inc. Phil Madonia,Massachusetts Housing Finance Association(MHFA) WEATHER: Clear 70s. Corrections to previous meeting notes: Progress Report:Last Friday—poured footing for A2,foundation for A2 done end of the week,Al compaction tests today,Al footings tomorrow pending test results,June 10 start date on Panels,Plumber mobilizing this week,Open A3 Thursday pending Al soil tests. Punchlist Status: None. Requisition Status: Req.02—approved. Attachments: None. Time for Completion: February 25,2009(Substantial Completion of I SL 16 units)April 27,2009(substantial completion of entire job) Contractor Schedule:6 months—October 26,2008 Notice to Proceed date: Partial NTP April 28,2008. On hold May 2,2008—May 8,2008. Final NTP May 8,2008. Percent Work completed:4% 1.9 PRELIMINARY SCHEDULE 3/25/08—WBC distributed preliminary schedule to DCo.They will be constructing 2 buildings at a time. Length of construction Action: is expected is 7 months.WBC to send a copy of the schedule to TCB. Item continued. WBC 4/29/08—WBC distributed a construction schedule and stated they will update it monthly. TCB is reviewing the schedule and will have comments. Item continued. 5/6/08—TCB noted that the Contract for construction is 10 months for the first 16 units and a total of 12 months for the remainder. Item continued. 5/13/08—No new information. Item continued. 5/20/08—WBC will issue updated schedule May 27,2008. WBC will issue updated schedule monthly with final requisition. TCB requests that WBC issue an overall prorated schedule with a comparative baseline. Item continued. 5/27/08—WBC will issue updated schedule May 29,2008 with final Requisition. Item continued. 1.14 HIRING 3/25/08—WBC is currently meeting 10 percent for minority owned EY women owned businesses.WBC is required to meet Action: Section 3 with any new hiring.DMH workers may be Section 3 workers.Item continued. Record 4/29/08—WBC requested the Section 3 definitions of income requirements for new hires.WBC will issue an RFI. Item continued. Page 1 of 5 DIETZ&COMPANY ARCHITECTS,INC. 16001-7 TRANSMITTAL TO: Anthony L. Patillo CBO DATE: June 2,2008 200$ City Building Department t - 3 212 Main Street-Room 100 Northampton, MA 01060-3189 4 • CC: RE: Village at Hospital Hill Phase I' File Northampton,MA 20621 A FROM: Marc Sternick AIA ® ATTACHED,via US mail ❑ FAXED,number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 1 05/27/2008 Construction Meeting Minutes 17 Hampden Street Springfield,MA 01 103 telephone (413)733-6798 REMARKS facsimile (413)732-4385 e-mail office @dietzarch.com shop drawings logged by: v:\20621 -vhh new design\08-construction administration\meeting notes\transmittals to tony patillo\2008-05- 27 vhh meeting minutes 06_trn.doc DIETZ t ,_l_ TT • 11--• 4; T • 1.�._— ®Co .-- Architects I • DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 4.1 FIRE ALARMS 5/13/08—WBC informed that the fire alarms require two telephone lines to each building. TCB requested DCo to ask CES if Action: the number of telephone lines to each building can be reduced. Item continued. DCo 5/20/08—DCo waiting to hear from CES. Item continued. 5.1 Air Conditioner Sleeves 5/20/08—WBC needs clarification on the location of the first floor A building air conditioner sleeves. DCo will issue an ASI. Action: Item continued. DCo Next meeting will be held at:May 27,2008. Job meetings will be held on Tuesday at 10:00 am at the Haskell Building,Northampton,MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ&COMPANY ARCHITECTS,INC. Marc Sternick AIA Date Prepared: May 21,2008 V:\20621-VHH New Design\08-Construction Administration\Meeting Notes\WP Docs\100386_Village at Hospital Hill Phase II_Diea&Co_Constr_mtg05_2008-05-13.doc DIFT7_ Eli CO. Architects Page 5 of 5 P • DIETZ fit COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 5/13/08—DCo requested for each panelization submittal sent to DCo,WBC sends a copy to the Structural Engineer for review. Item continued. 5/20/08—DCo stated they want no more solid wood in the corners of the panels than what is absolutely necessary for structural integrity. DCo will review when they receive the panelization submittal. Item continued. 2.6 EXISTING TREE PROTECTION 4/29/08—BDG requests that WBC be aware of the requirements for protection of existing trees. WBC will inform BDG,TCB, Action: Northampton Department of Public Works and Mass Development,of a date for a field visit to inspect erosion controls,tree Record protection and flag identification of trees that were to be removed before starting the site work. Item continued. 5/6/08—WBC&BDG to review marked trees for cutting Tuesday,May 6,2008. TCB requested that BDG sign off on tree removal. WBC requested to start cutting of trees as well as hay bales Wednesday,May 7. TCB will try to get allowance from Mass Development for WBC to start the cutting and hay baling Wednesday, May 07,if the closing is not complete before then. Item continued. 5/13/08—BDG reviewed tree removal. WBC is currently finishing up tree protection and working on the silt fence. Item continued. 5/20/08—WBC stated that tree protection is complete and will be monitored on a weekly basis. Item closed. 2.7 MASS DEVELOPMENT/SITE UTILITY COORDINATION 4/29/08—BDG to submit grading and utility coordination drawing to DCo. DCo to issue ASI. Team hopes to meet with Mass Action: Development contractor Gagliarducci in about 2 weeks,WBC will prepare list of critical dates in their schedule that need WBC coordination on roadway benchmarks dates from their updated schedule,which was presented at the meeting,for coordination TCB with Gagliarducci. Item continued. MD 5/6/08—DCo sent ASI containing information on grading and utility coordination to WBC and uploaded to Constructware. Item BDG continued. 5/13/08—WBC&TCB to meet with Mass Development EY Gagliarducci May 13,2008 to coordinate site work. WBC will send two copies of site submittal package to DCo, DCo will forward to Mass Development. All site utility submittals should go to Mass Development for review. Mass Development shall submit all site utility submittals to BDG for coordination. WBC will submit the list of City of Northampton required utility inspections to TCB. Item continued. 5/20/08—TCB issued Utility Co.work orders to WBC. TCB requests that WBC include Gagliarducci's benchmarks in their construction schedule. WBC will meet and coordinate with Mass Development and Gagliarducci May 20,2008. WBC agrees to continue coordinating with Mass Development and Gagliarducci and notify TCB immediately if any issues arise. BDG is overseeing site coordination and reviewing all site submittals between WBC and Gagliarducci. WBC will post the list of City of Northampton required utility inspections on Constructware. Item continued 3.2 TOT LOT 5/6/08—WBC requested clarification on the Tot Lot. TCB informed that WBC owns the fence and the ground material and Action: should coordinate with the structure vendor for the installation of the play structure. TCB will send the contact info of the TCB structure vendor to WBC. Item Continued. 5/13/08—No new information. Item continued. 5/20/08—TCB will investigate different structure colors and then get structure information to WBC. Item continued. 3.3 ALTERNATES 5/6/08—TCB requested that WBC review Section 01030,3.01 Schedule of Alternates in the Specifications,confirm the holding Action: prices and inform TCB of the latest dates for handling each item. Item continued. WBC 5/13/08—WBC submitted prices of alternates. TCB questioned price increase on standing seem roof. WBC will review with subcontractor. WBC will send copy of alternate pricing to DCo. Item continued. 5/20/08—WBC will document the up charge on the standing seem roof alternate and submit to TCB. Item continued. 3.4 LIGHTING SUBMITTAL 5/6/08—DCo and TCB are reviewing the lighting package as submitted. TCB wants to review lighting options. DCo will issue Action: any revisions once they are approved by TCB. Item continued. TCB 5/13/08—Package awaiting TCB approval. Item continued. DCo 5/20/08—Package still awaiting TCB approval. Marc noted that the bollards submitted were not the same as those specified in Addendum Al. Item continued. 3.5 PLUMBING SUBMITTAL 5/6/08—WBC will contact CES to clarify what they need to complete the plumbing fixture submittal. WBC requested that they Action: use floor pans under the washer/dryers instead of floor drains. TCB declined their request and asked WBC to find out from WBC their plumber if there is an alternate solution for the trap primer in the floor drain. 5/13/08—WBC is currently reviewing floor drains and trap primer with plumber. WBC noted that floor drains will not be flush to surface of floor. DCo will review floor drains with CES. Item continued. 5/20/08—WBC will call CES and confirm that the floor drain in RFI 24 is ok. Page 4 of 5 DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 1.20 SITE UTILITY COORDINATION 3/25/08—TCB,WBC 6'Mass. Development will meet with utility companies for site utility coordination.To clarify,TCB is Action: responsible for coordinating the pulling of lines from the street to the secondaries.WCB is responsible for coordination of Record utilities from the secondaries to the building. Item continued. 4/29/08—See item 1.1. Item continued. 5/6/08—TCB will get list of all utility contacts from BDG. Item continued. 5/13/08—BDG submitted list of all utility contacts.See item 2.7 Mass Development/Site Utility Coordination for all further site utility coordination issues. Item closed. I.22 WEB CAMERA 3/25/08—WBC is responsible for installing a web camera to catch the overall site.WBC needs to set up their electronic needs in Action: the job site trailer to accommodate the web camera.At the time of the meeting WBC had not secured a vendor. Hogan WBC Communications and Normandeau Communications were suggested as possible vendors. Item continued. 4/29/08—WBC has contacted MLSchmitt and is planning to have them come to the site. TCB requested that the camera be panning,in a central point on the site,and high on a pole perhaps behind the trailer. Item continued. 5/6/08—WBC plans to purchase the web camera. TCB suggests they get a panning camera like the one they used on Martha's Vineyard. WBC informed that Verizon technicians plan to come Friday, May 9,2008. Item continued. 5/13/08—WBC has picked a camera and will be purchasing soon. WBC informed that there is no Verizon service at the site so they are working with Comcast to bring cable from the Haskell building to the construction trailer. Item continued. 5/20/08—WBC informed that they only have dial-up internet at the site and are working on other solutions. Item continued. 1.24 REQUISITIONS 3/25/08—WBC will be submitting requisitions building by building.The schedule of values will match this format.WBC will be Action: using AIA 702 for submitting requisitions. Item continued. Record 4/29/08—WBC submitted pencil requisition 01. Requisition was reviewed and approval is recommended,pending receipt of WCC Bond invoice.There may be a credit due if bond cost is less than schedule of values. Item continued. 5/6/08—Requisition 01 has been signed. Bond invoice has been sent and uploaded to Constructware. DCo requested the funds available#from TCB in order to fill out the Architects Certificate every month. TCB,DCo,&WBC agreed to the following requisition process: A.Pencil Requisition is due the 2nd to last Tuesday of the month and will be brought to the owner's construction meeting. WBC will email the pencil requisition 24 hours prior to the 2"d to last Tuesday of the month. B.TCB will invite lenders to the 2nd to last Tuesday of the month owner's construction meeting to review requisitions. C.The final requisition is due the last Tuesday of the month and will be brought to the owner's construction meeting. D.The architect's invoice or consultants invoices due the last Tuesday of the month. TCB will only requisition once a month. Item continued. 5/13/08—No new information. Item continued. 2.3 PROJECT SIGN 4/29/08—DCo requested language for the project sign and direction on location from TCB. DCo will design the sign and WBC Action: will furnish and install. Item continued. DCo 5/6/08—TCB requested that DCo will send the VHH Phase I sign info to TCB for TCB to edit and send back to DCo. TCB TCB suggested that the sign be located in a convenient place near building AI/A2. Item continued. WBC 5/13/08—DCo received sign revisions from TCB and will issue ASI for fabrication of the sign. Item continued. 5/20/08—TCB requested to review the sign before it is officially issued as an ASI. Item continued. 2.4 SUBMITTAL SCHEDULE 4/29/08—WBC issued the submittal schedule 4/28/08 and they will upload it to Constructware as a submittal. DCo will review. Action: Item continued. DCo 5/6/08—Item re-opened. 5/13/08—WBC will revise submittal schedule and re-post to Constructware. DCo will review. Item continued. 5/20/08—No new information. Item continued. 15 PANELIZATION SUBMITTAL 4/29/08—DCo will return Panelization submittal for building AI/A2 with comments but not stamped. WBC will re-submit the Action: revised Panelization submittal for building A I/A2 next week to DCo. WBC will review Building A3/A4 Panelization submittal and WBC send marked with WBC's areas of concern and question. Item continued. DCo 5/6/08—DCo returned the Panelization submittal with comments,not stamped for building AI/A2. WBC assured DCo that they have done a thorough review of the Panelization submittals and will submit revised and complete Panelization submittals for all buildings. WBC requested DCo turn around the rest of the Panelization submittals in two days. DCo will review the change in window size as stated in Addendum A I and verify it is accurate. Otherwise,DCo will return the submittals as accepted,but not reviewed,as they are not submittals that were requested in the Specs. Item continued. Page 3 of 5 DIETZ 6'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 5/20/08—WBC will issue updated schedule May 27,2008. WBC will issue updated schedule monthly with final requisition. TCB requests that WBC issue an overall prorated schedule with a comparative baseline. Item continued. I.I0 WATER&'SEWER PERMITS 3/25/08—WBC needs to pay fees to pull water and sewer permits. Item continued. Action: 4/29/08—David Dietz from Dietz Construction plans to pull water and sewer permits 4/30/08. WBC stated the SWPPP has Record been filed. Item continued. 5/6/08—There is no need to obtain water and sewer permits at this time. TCB will send Availability Letter for water and sewer to WBC which will be completed when WBC is ready to connect. WBC will upload SWPPP to Constructware. Item continued. 5/13/08—WBC uploaded SWPPP.TCB to send Availability Letter. Item continued. 5/20/08—TCB sent Availability Letter. Item closed. 1.14 HIRING 3/25/08—WBC is currently meeting 10 percent for minority owned&women owned businesses.WBC is required to meet Action: Section 3 with any new hiring. DMH workers may be Section 3 workers. Item continued. WBC 4/29/08—WBC requested the Section 3 definitions of income requirements for new hires.WBC will issue an RFI. Item TCB continued. 5/6/08—TCB will submit Section 3 and DMH requirements to WBC at the next construction meeting. TCB will schedule meeting for Tuesday, May 20,2008, 11:30am to review Section 3 and DMH requirements with WBC,WBC's Sub-contractors and Mark Lebowitz. WBC will file monthly report. Item continued. 5/13/08—No new information. Item continued. 5/20/08—TCB will review Section 3 and DMH requirements with WBC May 20,2008. Item continued. I.I6 CHANGE ORDER MANAGEMENT 3/25/08—TCB has decided not to use Constructware for Change Order management.Only pending changes will be submitted Action: through Constructware.TCB will create their own form to be used between DCo and TCB. Item continued. TCB 4/29/08—TCB clarified the function of the PCO module on Constructware. All requested changes in scope,time or cost need DCo to be processed through the PCO module on Constructware. TCB to submit Constructware manual that incorporates latest protocol on Change Management module usage.TCB to submit a format to manage informal dialog regarding the PCO's. Item continued. 5/6/08—TCB&DCo will meet to decide which format to use for handling Change Orders. Item continued. 5/13/08—No new information. Item continued. 5/20/08—WBC agreed to do the generating of change orders and to do them in AIA format. Item continued. I.I8 FIRE DEPT REVISIONS 3/25/08—TCB would prefer WBC to send similar items to DCo as an RFI. DCo will send the Fire Dept. revisions to CES for Action: review and comment. DCo would like to meet with the Fire Dept.again to go over the new revisions and clarify reasons for DCo changes made,based on previous meeting. Item continued. CES 4/29/08—WBC needs to submit an RFI regarding the fire department revisions to DCo for record. In the meantime,CES has been in contact with the fire department regarding revisions required. Item continued. 5/6/08—DCo will check with CES to verify that all fire department requirements are already incorporated into the drawings and specifications and that there are no outstanding items. DCo will answer WBC's RFI with CES's verification. Item continued. 5/13/08—DCo.Submitted email from CES noting which fire department requirements are covered in drawings and specifications and which were not. DCo will request that CES meet again with the fire department to determine if we need to adhere to all requirements. Item continued. 5/20/08—DCo is contacted CES and is waiting to hear back. Item continued. I.I9 TESTING SCHEDULE 3/25/08—TCB wants a copy of the list of tests required along with references specification sections attached.Allied Testing Action: Laboratories and Briggs Engineering were recommended for testing.Item continued. WBC 4/29/08—TCB may do moisture testing in framing and sub floor prior to the installation of drywall and requests that WBC not put up drywall before testing is complete. TCB requests a list of standard tests from DCo. Scott Drumm is the contact person for all testing for TCB. WBC to submit schedule with critical benchmark dates. They will have this ready for the meeting with Mass Development in two weeks. OTO is responsible for inspection of soils. Item continued. 5/6/08—DCo submitted the list of standard tests to TCB. OTO will be brought in to determine the suitability of the soil on site once excavation for each building is complete. WBC will contact everyone on the team to witness the soils test when they know that the I'L excavation will be complete. DCo recommends that testing for radon be done as soon as the first building is fully enclosed. Item continued. 5/13/08—The first soils test will happen Friday, May 16,2008 at 8:00am. Item continued. 5/20/08—The first soils test is complete. Soil material has been initially determined to be good according to the soils engineer from OTO. WBC plans to do compaction test May 21,2008. Item continued. Page 2 of 5 DIETZ b COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 Phone(413) 733-6798 Fax(413) 732-4385 MEETING NOTES MEETING DATE: May 20,2008 MEETING: CONSTRUCTION MEETING NO.05 PROJECT: Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill-Haskell Building Project No:2062IA Northampton,MA PRESENT: DISTRIBUTED TO: Marc Sternick,Dietz&Company Architects,Inc. Tom Kegelman,The Community Builders(TCB) Samantha Wood, Dieu&Company Architects, Inc. Stephen Fish,The Community Builders = Sue McCann,The Community Builders Kevin Letendre,Williams Building Company, Inc. Scott Drumm,The Community Builders Tom Welch,Williams Building Company, Inc. Homayoun Sarabi,The Community Builders Stephen Fish,The Community Builders Tim Williams,Williams Building Company,Inc.(WBC) Scott Drumm,The Community Builders Bernie McKernan,Williams Building Company,Inc. Tom Kegelman,The Community Builders Tom Welch,Williams Building Company,Inc. Phil Madonia,Massachusetts Housing Finance Association Kevin Letendre,Williams Building Company, Inc. Carl Altamura,Williams Building Company,Inc. Ann Capeless,Williams Building Company, Inc. Emily Sheedy,Williams Building Company, Inc. Marc Sternick,Dieu E Company Architects, Inc.(DCo) Kerry Dietz,Dieu&Company Architects,Inc. Samantha Wood,Dieu 1'Company Architects,Inc. Krista Benoit,Dieu&Company Architects,Inc. William Barry,Barry Engineers 6'Constructors,Inc.(BECI) Mark Darnold,Berkshire Design Group(BDG) G.Jay Vinskey,Berkshire Design Group Marc S. D'Urso P. E.,Berkshire Design Group Scott A.Sullivan P. E.,Consulting Engineers, Inc.(CES) Anthony L.Patillo CBO,Northampton Building Department Peter Labadorf,Labadorf Associates, Inc. Phil Madonia,Massachusetts Housing Finance Association(MHFA) WEATHER: Clear 60s. Corrections to previous meeting notes:Partial NTP April 28 2008. On hold May 2,2008—May 8,2008. Final NTP May 8,2008. Progress Report First soils test complete. Excavating today&tomorrow. Proof rolling under slabs and footings and testing tomorrow. Start footings and reinforcing Thursday. Punchlist Status: None. Requisition Status: Req.01-approved,Req.02—applied. Attachments:None. Time for Completion: February 25,2009(Substantial Completion of Is` I6 units)April 27,2009(substantial completion of entire job) Contractor Schedule:6 months—October 26,2008 Notice to Proceed date: Partial NTP April 28,2008. On hold May 2,2008—May 8,2008. Final NTP May 8,2008. Percent Work completed:4% 1.8 CONSTRUCTION START DATE 3/25/08—TCB is expecting to close in a couple of weeks.Construction is expected to begin immediately after. Item continued. Action: 4/29/08—TCB assumes the official Notice to Proceed date is April 28,2008 and will check and notify DCo. Item re-opened. Record 5/6/08—WBC was informed May I,2008 by TCB to stop construction until further notice. TCB is planning to close May 6 or 7 and will issue Notice to Proceed upon completion of closing. Item continued. 5/13/08—TCB issued notice to re-start construction May 8,2008. Item closed. 5/20/08—Correction: WBC was informed May 2,2008 by TCB to stop construction until further notice. WBC informed that they would accept the 6 day extension TCB issued,under protest. Item closed 1.9 PRELIMINARY SCHEDULE 3/25/08—WBC distributed preliminary schedule to DCo.They will be constructing 2 buildings at a time.Length of construction Action: is expected is 7 months.WBC to send a copy of the schedule to TCB.Item continued. WBC 4/29/08—WBC distributed a construction schedule and stated they will update it monthly. TCB is reviewing the schedule and will have comments. Item continued. 5/6/08—TCB noted that the Contract for construction is 10 months for the first 16 units and a total of 12 months for the remainder. Item continued. 5/13/08—No new information. Item continued. Page 1 of 5 DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ 6'COMPANY ARCHITECTS,INC. Marc Sternick AIA Date Prepared: May 14,2008 V:120621-VHH New Design\08-Construction Administration\Meeting Notes\WP Docs\100386_Village at Hospital Hill Phase II_Dietz&Co_Constr_mtg03_2008-05-06.doc D1FT7_ • i r CO. Architects Page 5 of 5 DIETZ Elf COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 5/13/08—DCo requested for each panelization submittal sent to DCo,WBC sends a copy to the Structural Engineer for review. Item continued. 2.6 EXISTING TREE PROTECTION 4/29/08—BDG requests that WBC be aware of the requirements for protection of existing trees. WBC will inform BDG,TCB, Action: Northampton Department of Public Works and Mass Development,of a date for a field visit to inspect erosion controls,tree WBC protection and flag identification of trees that were to be removed before starting the site work. Item continued. 5/6/08—WBC&BDG to review marked trees for cutting Tuesday,May 6,2008. TCB requested that BDG sign off on tree removal. WBC requested to start cutting of trees as well as hay bales Wednesday,May 7. TCB will try to get allowance from MassDevelopment for WBC to start the cutting and hay baling Wednesday,May 07,if the closing is not complete before then. Item continued. 5/13/08—BDG reviewed tree removal. WBC is currently finishing up tree protection and working on the silt fence. Item continued. 2.7 MASS DEVELOPMENT/SITE UTILITY COORDINATION 4/29/08—BDG to submit grading and utility coordination drawing to DCo. DCo to issue ASI. Team hopes to meet with Mass Action: Development contractor Gagliarducci in about 2 weeks,WBC will prepare list of critical dates in their schedule that need WBC coordination on roadway benchmarks dates from their updated schedule,which was presented at the meeting,for coordination TCB with Gagliarducci. Item continued. MD 5/6/08—DCo sent ASI containing information on grading and utility coordination to WBC and uploaded to Constructware. Item DCo continued. 5/13/08—WBC 6'TCB to meet with Mass Development 6'Gagliarducci May 13,2008 to coordinate site work. WBC will send two copies of site package to DCo,DCo will forward to Mass Development. All site utility submittals should go to Mass Development for review. Mass Development shall submit all site utility submittals to BDG for coordination. WBC will submit the list of City of Northampton required utility inspections to TCB. Item continued. 3.1 SOLAR PANELS 5/6/08—TCB informed WBC of the tax credit incentive(3 times the credit)for the solar panels if the"Placed in Service Date"is Action: on or before Dec. 31,2008. This can apply to any individual building. TCB would like to talk with WBC more about this item at Record a future relevant time. WBC asked if the structural engineer had reviewed the loads from the solar panels. Marc noted that he had. Item continued. 5/13/08—Item closed. 3.2 TOT LOT 5/6/08—WBC requested clarification on the Tot Lot. TCB informed that WBC owns the fence and the ground material and Action: should coordinate with the structure vendor for the installation of the play structure. TCB will send the contact info of the TCB structure vendor to WBC. Item Continued. 5/13/08—No new information. Item continued. 3.3 ALTERNATES 5/6/08—TCB requested that WBC review Section 01030,3.01 Schedule of Alternates in the Specifications,confirm the holding Action: prices and inform TCB of the latest dates for handling each item. Item continued. WBC 5/13/08—WBC submitted prices of alternates. TCB questioned price increase on standing seem roof. WBC will review with subcontractor. WBC will send copy of alternate pricing to DCo. Item continued. 3.4 LIGHTING SUBMITTAL 5/6/08—DCo and TCB are reviewing the lighting package as submitted. TCB wants to review lighting options. DCo will issue Action: any revisions once they are approved by TCB. Item continued. TCB 5/13/08—Package awaiting TCB approval. Item continued. DCo 3.5 PLUMBING SUBMITTAL 5/6/08—WBC will contact CES to clarify what they need to complete the plumbing fixture submittal. WBC requested that they Action: use floor pans under the washer/dryers instead of floor drains. TCB declined their request and asked WBC to find out from DCo their plumber if there is an alternate solution for the trap primer in the floor drain. WBC 5/13/08—WBC is currently reviewing floor drains and trap primert with plumber. WBC noted that floor drains will not be flush to surface of floor. DCo will review floor drains with CES. Item continued. 4.1 FIRE ALARMS 5/13/08—WBC informed that the fire alarms require two telephone lines to each building. TCB requested DCo to ask CES if Action: the number of telephone lines to each building can be reduced. Item continued. DCo Next meeting will be held at:May 20,2008. Job meetings will be held on Tuesday at 10:00 am at the Haskell Building,Northampton, MA. Page 4 of 5 DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 that the 1 s excavation will be complete. DCo recommends that testing for radon be done as soon as the first building is fully enclosed. Item continued. 5/13/08—The first soils test will happen Friday,May 16,2008 at 8:00am. Item continued. 1.20 SITE UTILITY CORDINATION 3/25/08—TCB,WBC&Mass.Development will meet with utility companies for site utility coordination.To clarify,TCB is Action: responsible for coordinating the pulling of lines from the street to the secondaries.WCB is responsible for coordination of Record utilities from the secondaries to the building. Item continued. 4/29/08—See item 1.1.Item continued. 5/6/08—TCB will get list of all utility contacts from BDG. Item continued. 5/13/08—BDG submitted list of all utility contacts.See item 2.7 Mass Development/Site Utility Coordination for all further site utility coordination issues. Item closed 1.22 WEB CAMERA 3/25/08—WBC is responsible for installing a web camera to catch the overall site.WBC needs to set up their electronic needs in Action: the job site trailer to accommodate the web camera.At the time of the meeting WBC had not secured a vendor. Hogan WBC Communications and Normandeau Communications were suggested as possible vendors. Item continued. 4/29/08—WBC has contacted MLSchmitt and is planning to have them come to the site. TCB requested that the camera be panning,in a central point on the site,and high on a pole perhaps behind the trailer. Item continued. 5/6/08—WBC plans to purchase the web camera. TCB suggests they get a panning camera like the one they used on Martha's Vinyard. WBC informed that Verizon technicians plan to come Friday,May 9,2008. Item continued. 5/13/08—WBC has picked a camera and will be purchasing soon. WBC informed that there is no Verizon service at the site so they are working with Camcast to bring cable from the Haskell building to the construction trailer. Item continued. 1.24 REQUISITIONS 3/25/08—WBC will be submitting requisitions building by building.The schedule of values will match this format.WBC will be Action: using AIA 702 for submitting requisitions. Item continued. Record 4/29/08—WBC submitted pencil requisition 01. Requisition was reviewed and approval is recommended,pending receipt of WCC Bond invoice.There may be a credit due if bond cost is less than schedule of values. Item continued. 5/6/08—Requisition 01 has been signed. Bond invoice has been sent and uploaded to Constructware. DCo requested the funds available#from TCB in order to fill out the Architects Certificate every month. TCB,DCo,6'WBC agreed to the following requisition process: A.Pencil Requisition is due the 2nd to last Tuesday of the month and will be brought to the owner's construction meeting. WBC will email the pencil requisition 24 hours prior to the 2"d to last Tuesday of the month. B.TCB will invite lenders to the 2nd to last Tuesday of the month owner's construction meeting to review requisitions. C.The final requisition is due the last Tuesday of the month and will be brought to the owner's construction meeting. D.The architect's invoice or consultants invoices due the last Tuesday of the month. TCB will only requisition once a month. Item continued. 5/13/08—Item closed. 2.3 PROJECT SIGN 4/29/08—DCo requested language for the project sign and direction on location from TCB. DCo will design the sign and WBC Action: will furnish and install. Item continued. DCo,WBC 5/6/08—TCB requested that DCo will send the VHH Phase I sign info to TCB for TCB to edit and send back to DCo. TCB suggested that the sign be located in a convenient place near building A I/A2. Item continued. 5/13/08—DCo received sign revisions from TCB and will issue ASI for fabrication of the sign. Item continued. 2.4 SUBMITTAL SCHEDULE 4/29/08—WBC issued the submittal schedule 4/28/08 and they will upload it to Constructware as a submittal. DCo will review. Action: Item continued. WBC 5/6/08—Item re-opened. DCo 5/13/08—WBC will revise submittal schedule and re-post to Constructware. DCo will review. Item continued. 2.5 PANELIZATION SUBMITTAL 4/29/08—DCo will return panelization submittal for building A I/A2 with comments but not stamped. WBC will re-submit the Action: revised panelization submittal for building A I/A2 next week to DCo. WBC will review Building A3/A4 panelization submittal and WBC send marked with WBC's areas of concern and question. Item continued. DCo 5/6/08—DCo returned the panelization submittal with comments,not stamped for building AI/A2. WBC assured DCo that they have done a thorough review of the panelization submittals and will submit revised and complete panelization submittals for all buildings. WBC requested DCo turn around the rest of the panelization submittals in two days. DCo will review the change in window size as stated in Addendum Al and verify it is accurate. Otherwise,DCo will return the submittals as accepted,but not reviewed,as they are not submittals that were requested in the Specs. Item continued. Page 3 of 5 DIETZ El COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 is expected is 7 months.WBC to send a copy of the schedule to TCB. Item continued. TCB 4/29/08—WBC distributed a construction schedule and stated they will update it monthly. TCB is reviewing the schedule and will have comments. Item continued. 5/6/08—TCB noted that the Contract for construction is 10 months for the first 16 units and a total of 12 months for the remainder. Item continued. 5/13/08—No new information. Item continued. 1.10 WATER&SEWER PERMITS 3/25/08—WBC needs to pay fees to pull water and sewer permits. Item continued. Action: 4/29/08—David Dietz from Dietz Construction plans to pull water and sewer permits 4/30/08. WBC stated the SWPPP has TCB been filed. Item continued. 5/6/08—There is no need to obtain water and sewer permits at this time. TCB will send Availability Letter for water and sewer to WBC which will be completed when WBC is ready to connect. WBC will upload SWPPP to Constructware. Item continued. 5/13/08—WBC uploaded SWPPP.TCB to send Availability Letter. Item continued. 1.11 PROJECT DIRECTORY 3/25/08—WBC will need to provide a project directory and continually update it. Item continued. Action: 4/29/08—WBC plans to issue the project directory as a submittal and post it on Constructware. Item continued. Record 5/6/08—Item continued. 5/13/08—WBC posted project directory to Constructware. Item closed. 1.14 HIRING 3/25/08—WBC is currently meeting 10 percent for minority owned&women owned businesses.WBC is required to meet Action: Section 3 with any new hiring. DMH workers may be Section 3 workers. Item continued. WBC 4/29/08—WBC requested the Section 3 definitions of income requirements for new hires.WBC will issue an RFI. Item TCB continued. 5/6/08—TCB will submit Section 3 and DMH requirements to WBC at the next construction meeting. TCB will schedule meeting for Tuesday,May 20,2008, 11:30am to review Section 3 and DMH requirements with WBC,WBC's Sub-contractors and Mark Lebowitz. WBC will file monthly report. Item continued. 5/13/08—No new information. Item continued. 1.16 CHANGE ORDER MANAGEMENT 3/25/08—TCB has decided not to use Constructware for Change Order management.Only pending changes will be submitted Action: through Constructware.TCB will create their own form to be used between DCo and TCB. Item continued. TCB 4/29/08—TCB clarified the function of the PCO module on Constructware. All requested changes in scope,time or cost need DCo to be processed through the PCO module on Constructware. TCB to submit Constructware manual that incorporates latest protocol on Change Management module usage.TCB to submit a format to manage informal dialog regarding the PCO's. Item continued. 5/6/08—TCB&DCo will meet to decide which format to use for handling Change Orders. Item continued. 5/13/08—No new information. Item continued. 1.18 FIRE DEPT REVISIONS 3/25/08—TCB would prefer WBC to send similar items to DCo as an RFI. DCo will send the Fire Dept. revisions to CES for Action: review and comment. DCo would like to meet with the Fire Dept.again to go over the new revisions and clarify reasons for DCo changes made,based on previous meeting. Item continued. CES 4/29/08—WBC needs to submit an RFI regarding the fire department revisions to DCo for record. In the meantime,CES has been in contact with the fire department regarding revisions required. Item continued. 5/6/08—DCo will check with CES to verify that all fire department requirements are already incorporated into the drawings and specifications and that there are no outstanding items. DCo will answer WBC's RFI with CES's verification. Item continued. 5/13/08—DCo.Submitted email from CES noting which fire department requirements are covered in drawings and specifications and which were not. DCo will request that CES meet again with the fire department to determine if we need to adhere to all requirements. Item continued. 1.19 TESTING SCHEDULE 3/25/08—TCB wants a copy of the list of tests required along with references specification sections attached.Allied Testing Action: Laboratories and Briggs Engineering were recommended for testing.Item continued. WBC 4/29/08—TCB may do moisture testing in framing and sub floor prior to the installation of drywall and requests that WBC not TCB put up drywall before testing is complete. TCB requests a list of standard tests from DCo. Scott Drumm is the contact person for all testing for TCB. WBC to submit schedule with critical benchmark dates. They will have this ready for the meeting with Mass Development in two weeks. OTO is responsible for inspection of soils. Item continued. 5/6/08—DCo submitted the list of standard tests to TCB. OTO will be brought in to determine the suitability of the soil on site once excavation for each building is complete. WBC will contact everyone on the team to witness the soils test when they know Page 2 of 5 DIETZ&COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 Phone(413) 733-6798 Fax(413) 732-4385 MEETING NOTES MEETING DATE: May 13,2008 MEETING: CONSTRUCTION MEETING NO.04 PROJECT: Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill-Haskell Building Project No:2062IA Northampton,MA PRESENT: DISTRIBUTED TO: Marc Sternick,Dietz 6'Company Architects, Inc. Tom Kegelman,The Community Builders(TCB) Samantha Wood,Dietz EY Company Architects,Inc. Stephen Fish,The Community Builders Sue McCann,The Community Builders Kevin Letendre,Williams Building Company,Inc. Scott Drumm,The Community Builders Tom Welch,Williams Building Company,Inc. Homayoun Sarabi,The Community Builders Stephen Fish,The Community Builders Tim Williams,Williams Building Company,Inc.(WBC) Scott Drumm,The Community Builders Bernie McKernan,Williams Building Company,Inc. Tom Kegelman,The Community Builders Tom Welch,Williams Building Company,Inc. Shelley Allen-Czepiel, Mass Development Kevin Letendre,Williams Building Company,Inc. Carl Altamura,Williams Building Company,Inc. Ann Capeless,Williams Building Company,Inc. Emily Sheedy,Williams Building Company,Inc. Marc Sternick,Dietz 6'Company Architects,Inc.(DCo) Kerry Dietz,Dietz 6'Company Architects,Inc. Samantha Wood,Dietz 6'Company Architects,Inc. Krista Benoit,Dietz EY Company Architects,Inc. William Barry,Barry Engineers&Constructors,Inc.(BECI) Mark Darnold,Berkshire Design Group(BDG) G.Jay Vinskey,Berkshire Design Group Marc S. D'Urso P. E.,Berkshire Design Group Scott A.Sullivan P. E.,Consulting Engineers, Inc. (CES) Anthony L.Patillo CBO,Northampton Building Department Peter Labadorf, Labadorf Associates,Inc. WEATHER: Clear 60s. Corrections to previous meeting notes: None. Progress Report Cutting trees 6' starting chipping today. Erosion control, walk off mats EY visual inspection of silt fence tomorrow. General excavation on Thursday. Soils test on Bldg A2 Friday am. Punchlist Status: None. Requisition Status: Req.01-applied Attachments: None. Time for Completion: February 25,2009(Substantial Completion of 1 S` 16 units)April 27,2009(substantial completion of entire job) Contractor Schedule:6 months—October 26,2008 Notice to Proceed date: Partial NTP April 28,2008. On hold May I,2008—May 8,2008. Final NTP May 5,2008. Percent Work completed: 1% 1.1 PRE-CONSTRUCTION MEETING WITH CITY 3/25/08—The City of Northampton would like have a pre-construction meeting with the owner,contractor FY architect.The Action: meeting is tentatively scheduled at 10am on Tuesday April 8,2008 at the Haskell Building in Village at Hospital Hill. Item Record continued. 4/29/08—The VHH team attended the meeting with the city and utility companies on April 8,2008. BDG will issue meeting minutes for this meeting. Item continued. 5/6/08—Item continued. 5/13/08—BDG submitted meeting minutes for this meeting. Item closed. 1.8 CONSTRUCTION START DATE 3/25/08—TCB is expecting to close in a couple of weeks. Construction is expected to begin immediately after. Item continued. Action: 4/29/08—TCB assumes the official Notice to Proceed date is April 28,2008 and will check and notify DCo. Item re-opened. Record 5/6/08—WBC was informed May I,2008 by TCB to stop construction until further notice. TCB is planning to close May 6 or 7 and will issue Notice to Proceed upon completion of closing. Item continued. 5/13/08—TCB issued notice to re-start construction May 8,2008. Item closed. 1.9 PRELIMINARY SCHEDULE 3/25/08—WBC distributed preliminary schedule to DCo.They will be constructing 2 buildings at a time. Length of construction Action: Page I of 5 DIETZ&COMPANY ARCHITECTS,INC. 3lC ' inn TRANSMITTAL 2008 Anthony L. Patillo CBO DATE: May 28,2008 City Building Department 212 Main Street-R©om 100 "S Northampton,MA 01060-3189 -- CC: RE: Village at Hospital Hill Phase II File Northampton,MA 20621 A FROM: Kerry L. Dietz AIA ® ATTACHED,via US mail ❑ FAXED,number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 1 05/13/2008 Construction Meeting Minutes 1 05/20/2008 Construction Meeting Minutes 17 Hampden Street Springfield,MA 01 103 telephone (413)733-6798 REMARKS facsimile (413)732-4385 e-mail office@dietzarch.com shop drawings logged by: v:\2062 I -vhh new design\08-construction administration\meeting notes\transmittals to tony padllo\2008-05- 09 vhh meeting minutes 03_trn.doc DIETZ Co . Architects N w i+ p N 0 Q0 cC c v v Nr ate. M M 7 0 0 d en e_ 0 d M« V N 0 Z N r 7 0 0 Z N c_ 0 Z N m L w It E IV CO CO CO CO CO 4-, o o 0 0 0 d N 4, N N N N N V 7 — — — —. 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Village at Hospital Hill Phase II 2062 I A RFI# In Date Rasp Date Review By Description ASI# PR# CCD# COR# CO# 001 1/30/2008 2/14/2008 BECI Increase Foundation Wall Thickness n/a n/a n/a n/a n/a 002 1/30/2008 2/14/2008 BECI Raise Top of Footing n/a n/a n/a n/a n/a 003 1/30/2008 2/14/2008 BECI Raise Elevation of Exterior Walls n/a n/a n/a n/a n/a 004 1/30/2008 2/14/2008 BECI Shear Wall Attachment n/a n/a n/a n/a n/a 005 1/30/2008 2/14/2008 Dietz Seam Detail n/a n/a n/a n/a n/a 006 (/30/2008 2/14/2008 BECI 5101-C Epoxy Location n/a n/a n/a n/a n/a 007 2/6/2008 2/14/2008 BECI Sleeve Footings n/a n/a n/a n/a n/a 008 2/6/2008 2/14/2008 Dietz Slab Insulation n/a n/a n/a n/a n/a 009 2/6/2008 2/14/2008 Dietz Fire Blocking Locations n/a n/a n/a n/a n/a 010 2/12/2008 3/5/2008 Dietz Number of Stubs for Radon n/a n/a n/a n/a n/a Mitigation 01 I 2/13/2008 3/5/2008 Dietz Detail 26 on A-535 n/a n/a n/a n/a n/a 012 2/14/2008 4/23/2008 BECI South Wall Headers 003 n/a n/a n/a n/a 013 2/14/2008 3/5/2008 Dietz Relocation of Window Awnings n/a n/a n/a n/a n/a 014 2/14/2008 3/5/2008 Dietz East Elevation Accurancy n/a n/a n/a n/a n/a 015 2/14/2008 3/5/2008 Dietz Metal Canopy Reference n/a n/a n/a n/a n/a 016 2/14/2008 3/5/2008 Dietz Lower Entry Awnings @ Elevations n/a n/a n/a n/a n/a 017 2/27/2008 3/5/2008 Diet Window Information Mismatched n/a n/a n/a n/a n/a Between Plans&Schedule 018 2/27/2008 3/5/2008 Dietz D Window Style n/a n/a n/a n/a n/a 019 2/27/2008 3/5/2008 Dietz H Window Style n/a n/a n/a n/a n/a 020 2/27/2008 3/5/2008 Dietz I,J,K Window Frame n/a n/a n/a n/a n/a 021 2/27/2008 3/5/2008 Dietz L Window Mulled? n/a n/a n/a n/a n/a 022 2/27/2008 3/5/2008 Dietz N Window Style n/a n/a n/a n/a n/a 023 2/27/2008 3/5/2008 Dietz Use of Tempered Glass n/a n/a n/a n/a n/a 024 4/8/2008 4/15/2008 CES Laundry Drains n/a n/a n/a n/a n/a 025 4/8/2008 4/16/2008 CES NC Unit Locations 002 n/a n/a n/a n/a 026 4/8/2008 4/22/2008 Bill Barry Foundation Design n/a n/a n/a n/a n/a 027 4/29/2008 5/7/2008 Dietz AIR CONDITIONER SLEEVES 006 n/a n/a n/a n/a 028 4/29/2008 5/I/2008 Bill Barry Panels:Plywood and Nailing n/a n/a n/a n/a n/a 029 4/29/2008 5/1/2008 Bill Barry Panels:Non-Bearing Headers n/a n/a n/a n/a n/a 030 4/29/2008 5/1/2008 Bill Barry Uplift Values for Flat Roof n/a n/a n/a n/a n/a Thursday,May 15,2008 Request For Information Log Page I of 2 DIETZ Fe COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ&'COMPANY ARCHITECTS, INC. Marc Sternick AIA Date Prepared: May 14,2008 V;\2062I-VHH New Design\08-Construction Administration\Meeting Notes\WP Does\100386 Village at Hospital Hill Phase II_Dietz fa Co_Constr_mtg03_2008-05-06.doc DIETZ CO. Architects Page 5 of 5 DIETZ fie COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 5/13/08—DCo requested for each panelization submittal sent to DCo,WBC sends a copy to the Structural Engineer for review. Item continued. 2.6 EXISTING TREE PROTECTION 4/29/08—BDG requests that WBC be aware of the requirements for protection of existing trees. WBC will inform BDG,TCB, Action: Northampton Department of Public Works and Mass Development,of a date for a field visit to inspect erosion controls,tree WBC protection and flag identification of trees that were to be removed before starting the site work. Item continued. 5/6/08—WBC&BDG to review marked trees for cutting Tuesday,May 6,2008. TCB requested that BDG sign off on tree removal. WBC requested to start cutting of trees as well as hay bales Wednesday,May 7. TCB will try to get allowance from MassDevelopment for WBC to start the cutting and hay baling Wednesday,May 07,if the closing is not complete before then. Item continued. 5/13/08—BDG reviewed tree removal. WBC is currently finishing up tree protection and working on the silt fence. Item continued. 2.7 MASS DEVELOPMENT/SITE UTILITY COORDINATION 4/29/08—BDG to submit grading and utility coordination drawing to DCo. DCo to issue ASI. Team hopes to meet with Mass Action: Development contractor Gagliarducci in about 2 weeks,WBC will prepare list of critical dates in their schedule that need WBC coordination on roadway benchmarks dates from their updated schedule,which was presented at the meeting,for coordination TCB with Gagliarducci. Item continued. MD 5/6/08—DCo sent ASI containing information on grading and utility coordination to WBC and uploaded to Constructware. Item DCo continued. 5/I 3/08—WBC 6'TCB to meet with Mass Development 6'Gagliarducci May 13,2008 to coordinate site work. WBC will send two copies of site package to DCo,DCo will forward to Mass Development. All site utility submittals should go to Mass Development for review. Mass Development shall submit all site utility submittals to BDG for coordination. WBC will submit the list of City of Northampton required utility inspections to TCB. Item continued. 3.1 SOLAR PANELS 5/6/08—TCB informed WBC of the tax credit incentive(3 times the credit)for the solar panels if the"Placed in Service Date"is Action: on or before Dec.31,2008. This can apply to any individual building. TCB would like to talk with WBC more about this item at Record a future relevant time. WBC asked if the structural engineer had reviewed the loads from the solar panels. Marc noted that he had. Item continued. 5/13/08—Item closed. 3.2 TOT LOT 5/6/08—WBC requested clarification on the Tot Lot. TCB informed that WBC owns the fence and the ground material and Action: should coordinate with the structure vendor for the installation of the play structure. TCB will send the contact info of the TCB structure vendor to WBC. Item Continued. 5/13/08—No new information. Item continued. 3.3 ALTERNATES 5/6/08—TCB requested that WBC review Section 01030,3.01 Schedule of Alternates in the Specifications,confirm the holding Action: prices and inform TCB of the latest dates for handling each item. Item continued. WBC 5/13/08—WBC submitted prices of alternates. TCB questioned price increase on standing seem roof. WBC will review with subcontractor. WBC will send copy of alternate pricing to DCo. Item continued. 3.4 LIGHTING SUBMITTAL 5/6/08—DCo and TCB are reviewing the lighting package as submitted. TCB wants to review lighting options. DCo will issue Action: any revisions once they are approved by TCB. Item continued. TCB 5/13/08—Package awaiting TCB approval. Item continued. DCo 3.5 PLUMBING SUBMITTAL 5/6/08—WBC will contact CES to clarify what they need to complete the plumbing fixture submittal. WBC requested that they Action: use floor pans under the washer/dryers instead of floor drains. TCB declined their request and asked WBC to find out from DCo their plumber if there is an alternate solution for the trap primer in the floor drain. WBC 5/13/08—WBC is currently reviewing floor drains and trap primert with plumber. WBC noted that floor drains will not be flush to surface of floor. DCo will review floor drains with CES. Item continued. 4.1 FIRE ALARMS 5/13/08—WBC informed that the fire alarms require two telephone lines to each building. TCB requested DCo to ask CES if Action: the number of telephone lines to each building can be reduced. Item continued. DCo Next meeting will be held at:May 20,2008. Job meetings will be held on Tuesday at 10:00 am at the Haskell Building,Northampton,MA. Page 4 of 5 DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01103 (413) 733-6798 Fax(413) 732-4385 that the 1st excavation will be complete. DCo recommends that testing for radon be done as soon as the first building is fully enclosed. Item continued. 5/13/08—The first soils test will happen Friday,May 16,2008 at 8:00am. Item continued. 1.20 SITE UTILITY CORDINATION 3/25/08—TCB,WBC 6'Mass.Development will meet with utility companies for site utility coordination.To clarify,TCB is Action: responsible for coordinating the pulling of lines from the street to the secondaries.WCB is responsible for coordination of Record utilities from the secondaries to the building.Item continued. 4/29/08—See item 1.1.Item continued. 5/6/08—TCB will get list of all utility contacts from BDG. Item continued. 5/13/08—BDG submitted list of all utility contacts.See item 2.7 Mass Development/Site Utility Coordination for all further site utility coordination issues. Item closed 1.22 WEB CAMERA 3/25/08—WBC is responsible for installing a web camera to catch the overall site.WBC needs to set up their electronic needs in Action: the job site trailer to accommodate the web camera.At the time of the meeting WBC had not secured a vendor. Hogan WBC Communications and Normandeau Communications were suggested as possible vendors.Item continued. 4/29/08—WBC has contacted MLSchmitt and is planning to have them come to the site. TCB requested that the camera be panning, in a central point on the site,and high on a pole perhaps behind the trailer. Item continued. 5/6/08—WBC plans to purchase the web camera. TCB suggests they get a panning camera like the one they used on Martha's Vinyard. WBC informed that Verizon technicians plan to come Friday,May 9,2008. Item continued. 5/13/08—WBC has picked a camera and will be purchasing soon. WBC informed that there is no Verizon service at the site so they are working with Camcast to bring cable from the Haskell building to the construction trailer. Item continued. 1.24 REQUISITIONS 3/25/08—WBC will be submitting requisitions building by building.The schedule of values will match this format.WBC will be Action: using AIA 702 for submitting requisitions. Item continued. Record 4/29/08—WBC submitted pencil requisition 01. Requisition was reviewed and approval is recommended,pending receipt of WCC Bond invoice.There may be a credit due if bond cost is less than schedule of values. Item continued. 5/6/08—Requisition 01 has been signed. Bond invoice has been sent and uploaded to Constructware. DCo requested the funds available#from TCB in order to fill out the Architects Certificate every month. TCB,DCo,6'WBC agreed to the following requisition process: A.Pencil Requisition is due the 2nd to last Tuesday of the month and will be brought to the owner's construction meeting. WBC will email the pencil requisition 24 hours prior to the 2nd to last Tuesday of the month. B.TCB will invite lenders to the 2nd to last Tuesday of the month owner's construction meeting to review requisitions. C.The final requisition is due the last Tuesday of the month and will be brought to the owner's construction meeting. D.The architect's invoice or consultants invoices due the last Tuesday of the month. TCB will only requisition once a month. Item continued. 5/13/08—Item closed. 23 PROJECT SIGN 4/29/08—DCo requested language for the project sign and direction on location from TCB. DCo will design the sign and WBC Action: will furnish and install. Item continued. DCo,WBC 5/6/08—TCB requested that DCo will send the VHH Phase I sign info to TCB for TCB to edit and send back to DCo. TCB suggested that the sign be located in a convenient place near building AI/A2. Item continued. 5/13/08—DCo received sign revisions from TCB and will issue ASI for fabrication of the sign. Item continued. 2.4 SUBMITTAL SCHEDULE 4/29/08—WBC issued the submittal schedule 4/28/08 and they will upload it to Constructware as a submittal. DCo will review. Action: Item continued. WBC 5/6/08—Item re-opened. DCo 5/13/08—WBC will revise submittal schedule and re-post to Constructware. DCo will review. Item continued. 2.5 PANELIZATION SUBMITTAL 4/29/08—DCo will return panelization submittal for building AI/A2 with comments but not stamped. WBC will re-submit the Action: revised panelization submittal for building AI/A2 next week to DCo. WBC will review Building A3/A4 panelization submittal and WBC send marked with WBC's areas of concern and question. Item continued. DCo 5/6/08—DCo returned the panelization submittal with comments,not stamped for building Al/A2. WBC assured DCo that they have done a thorough review of the panelization submittals and will submit revised and complete panelization submittals for all buildings. WBC requested DCo turn around the rest of the panelization submittals in two days. DCo will review the change in window size as stated in Addendum Al and verify it is accurate. Otherwise,DCo will return the submittals as accepted,but not reviewed,as they are not submittals that were requested in the Specs. Item continued. Page 3 of 5 DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 is expected is 7 months.WBC to send a copy of the schedule to TCB.kern continued. TCB 4/29/08—WBC distributed a construction schedule and stated they will update it monthly. TCB is reviewing the schedule and will have comments. Item continued. 5/6/08—TCB noted that the Contract for construction is 10 months for the first 16 units and a total of 12 months for the remainder. Item continued. 5/13/08—No new information. Item continued. 1.10 WATER&SEWER PERMITS 3/25/08—WBC needs to pay fees to pull water and sewer permits.Item continued. Action: 4/29/08—David Dietz from Dietz Construction plans to pull water and sewer permits 4/30/08. WBC stated the SWPPP has TCB been filed. Item continued. 5/6/08—There is no need to obtain water and sewer permits at this time. TCB will send Availability Letter for water and sewer to WBC which will be completed when WBC is ready to connect. WBC will upload SWPPP to Constructware. Item continued. 5/13/08—WBC uploaded SWPPP.TCB to send Availability Letter. Item continued. 1.1 I PROJECT DIRECTORY 3/25/08—WBC will need to provide a project directory and continually update it.Item continued. Action: 4/29/08—WBC plans to issue the project directory as a submittal and post it on Constructware. Item continued. Record 5/6/08—Item continued. 5/13/08—WBC posted project directory to Constructware. Item closed. 1.14 HIRING 3/25/08—WBC is currently meeting 10 percent for minority owned&women owned businesses.WBC is required to meet Action: Section 3 with any new hiring. DMH workers may be Section 3 workers.Item continued. WBC 4/29/08—WBC requested the Section 3 definitions of income requirements for new hires.WBC will issue an RFI.Item TCB continued. 5/6/08—TCB will submit Section 3 and DMH requirements to WBC at the next construction meeting. TCB will schedule meeting for Tuesday, May 20,2008, I I:30am to review Section 3 and DMH requirements with WBC,WBC's Sub-contractors and Mark Lebowitz. WBC will file monthly report. Item continued. 5/13/08—No new information. Item continued. 1.16 CHANGE ORDER MANAGEMENT 3/25/08—TCB has decided not to use Constructware for Change Order management.Only pending changes will be submitted Action: through Constructware.TCB will create their own form to be used between DCo and TCB. Item continued. TCB 4/29/08—TCB clarified the function of the PCO module on Constructware. All requested changes in scope,time or cost need DCo to be processed through the PCO module on Constructware. TCB to submit Constructware manual that incorporates latest protocol on Change Management module usage.TCB to submit a format to manage informal dialog regarding the PCO's. Item continued. 5/6/08—TCB 6'DCo will meet to decide which format to use for handling Change Orders. Item continued. 5/13/08—No new information. Item continued. 1.18 FIRE DEPT REVISIONS 3/25/08—TCB would prefer WBC to send similar items to DCo as an RFI.DCo will send the Fire Dept.revisions to CES for Action: review and comment. DCo would like to meet with the Fire Dept.again to go over the new revisions and clarify reasons for DCo changes made,based on previous meeting.Item continued. CES 4/29/08—WBC needs to submit an RFI regarding the fire department revisions to DCo for record. In the meantime,CES has been in contact with the fire department regarding revisions required. Item continued. 5/6/08—DCo will check with CES to verify that all fire department requirements are already incorporated into the drawings and specifications and that there are no outstanding items. DCo will answer WBC's RFI with CES's verification. Item continued. 5/13/08—DCo.Submitted email from CES noting which fire department requirements are covered in drawings and specifications and which were not. DCo will request that CES meet again with the fire department to determine if we need to adhere to all requirements. Item continued. 1.19 TESTING SCHEDULE 3/25/08—TCB wants a copy of the list of tests required along with references specification sections attached.Allied Testing Action: Laboratories and Briggs Engineering were recommended for testing.Item continued. WBC 4/29/08—TCB may do moisture testing in framing and sub floor prior to the installation of drywall and requests that WBC not TCB put up drywall before testing is complete. TCB requests a list of standard tests from DCo. Scott Drumm is the contact person for all testing for TCB. WBC to submit schedule with critical benchmark dates. They will have this ready for the meeting with Mass Development in two weeks. OTO is responsible for inspection of soils. Item continued. 5/6/08—DCo submitted the list of standard tests to TCB. OTO will be brought in to determine the suitability of the soil on site once excavation for each building is complete. WBC will contact everyone on the team to witness the soils test when they know Page 2 of 5 DIETZ EY COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 Phone(413) 733-6798 Fax(413) 732-4385 MEETING NOTES MEETING DATE: May 13,2008 MEETING: CONSTRUCTION MEETING NO.04 PROJECT: Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill- Haskell Building Project No:2062IA Northampton,MA PRESENT: DISTRIBUTED TO: Marc Sternick,Dietz El Company Architects, Inc. Tom Kegelman,The Community Builders(TCB) Samantha Wood,Dietz El Company Architects,Inc. Stephen Fish,The Community Builders - = Sue McCann,The Community Builders Kevin Letendre,Williams Building Company, Inc. Scott Drumm,The Community Builders Tom Welch,Williams Building Company, Inc. Homayoun Sarabi,The Community Builders Stephen Fish,The Community Builders Tim Williams,Williams Building Company, Inc.(WBC) Scott Drumm,The Community Builders Bernie McKernan,Williams Building Company, Inc. Tom Kegelman,The Community Builders Tom Welch,Williams Building Company, Inc. Shelley Allen-Czepiel, Mass Development Kevin Letendre,Williams Building Company, Inc. Carl Altamura,Williams Building Company, Inc. Ann Capeless,Williams Building Company, Inc. Emily Sheedy,Williams Building Company, Inc. Marc Sternick,Dietz&'Company Architects, Inc.(DCo) Kerry Dietz, Dietz El Company Architects,Inc. Samantha Wood,Dietz 6'Company Architects, Inc. Krista Benoit, Dietz 6'Company Architects, Inc. William Barry, Barry Engineers 6'Constructors, Inc.(BECI) Mark Darnold,Berkshire Design Group(BDG) G.Jay Vinskey,Berkshire Design Group Marc S.D'Urso P.E.,Berkshire Design Group Scott A.Sullivan P.E.,Consulting Engineers,Inc.(CES) Anthony L.Patillo CBO,Northampton Building Department Peter Labadorf, Labadorf Associates, Inc. WEATHER: Clear 60s. Corrections to previous meeting notes:None. Progress Report: Cutting trees 6' starting chipping today. Erosion control, walk off mats & visual inspection of silt fence tomorrow. General excavation on Thursday. Soils test on Bldg A2 Friday am. Punchlist Status:None. Requisition Status: Req.01-applied Attachments:None. Time for Completion: February 25,2009(Substantial Completion of I 16 units)April 27,2009(substantial completion of entire job) Contractor Schedule:6 months—October 26,2008 Notice to Proceed date: Partial NTP April 28,2008. On hold May I,2008—May 8,2008. Final NTP May 5,2008. Percent Work completed: I% 1.1 PRE-CONSTRUCTION MEETING WITH CITY 3125/08—The City of Northampton would like have a pre-construction meeting with the owner,contractor 6i architect.The Action: meeting is tentatively scheduled at I Oam on Tuesday April 8,2008 at the Haskell Building in Village at Hospital Hill.Item Record continued. 4/29/08—The VHH team attended the meeting with the city and utility companies on April 8,2008. BDG will issue meeting minutes for this meeting. Item continued. 5/6/08—Item continued. 5/13/08—BDG submitted meeting minutes for this meeting. Item closed. 1.8 CONSTRUCTION START DATE 3/25/08—TCB is expecting to close in a couple of weeks.Construction is expected to begin immediately after.Item continued. Action: 4/29/08—TCB assumes the official Notice to Proceed date is April 28,2008 and will check and notify DCo. Item re-opened. Record 5/6/08—WBC was informed May 1,2008 by TCB to stop construction until further notice. TCB is planning to close May 6 or 7 and will issue Notice to Proceed upon completion of closing. Item continued. 5/13/08—TCB issued notice to re-start construction May 8,2008. Item closed. 1.9 PRELIMINARY SCHEDULE 3/25/08—WBC distributed preliminary schedule to DCo.They will be constructing 2 buildings at a time.Length of construction Action: Page I of 5 DIETZ&COMPANY ARCHITECTS,INC. TRANSMITTAL TO: Anthony Patillo DATE: May 15,2008 212 Main St. Northampton,MA 01060 AY 9 2008 CC: RE: Village at Hospital Hill File Northampton,MA 2062 I A FROM: Marc Sternick AIA • ATTACHED,via US mail ❑ FAXED,number of pages not including this page: COPIES DATE CSI No. DESCRIPTION I 5/15/08 Owner's Construction Meeting Minutes#04 17 Hampden Street Springfield,MA 01 103 telephone (413)733-6798 REMARKS facsimile (413)732-4385 e-mail office @dietzarch.com shop drawings logged by: document2 DIETZ worig,1 ,c,jill Co . 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Ln V) LL °I E T Z I Proposal Request Log - ? ._ Village at Hospital Hill Phase II - '= 20621 A ArchOcts PR# Date Description RFI# ASI# CCD# COR# CO# 001 5/1/2008 Dryer Outlets 034 n/a n/a n/a n/a 002 5/5/2008 Bathroom Fan n/a n/a n/a n/a n/a Friday,May 09,2008 Proposal Request Log Page I of I Architect's Supplemental Instructions Log ' E T Z Village at Hospital Hill Phase II 4 E 2062 I A Archeects ASI# Date Description RFI# PR# CCD# COR# CO# 001 Related Addenda Inserted On Floor Plans n/a n/a n/a n/a n/a 002 4/16/2008 A/C Unit Locations 025 n/a n/a n/a n/a 003 4/23/2008 South Wall Headers 012 n/a n/a n/a n/a 004 4/25/2008 Revised High Roof Framing Plan n/a n/a n/a n/a n/a 005 5/1/2008 Grading Site Elevations n/a n/a n/a n/a n/a 006 5/7/2008 AIR CONDITIONER SLEEVES 027 n/a n/a n/a n/a 007 5/8/2008 Location of Roof Hatches 032 n/a n/a n/a n/a Friday,May 09,2008 Architect's Supplemental Instructions Log Page I of 1 RFI# In Date Resp Date Review By Description ASI# PR# CCD# COR# CO# 03 I 4/29/2008 5/1/2008 Dietz Location of Solar Panels n/a n/a n/a n/a n/a 032 4/29/2008 5/8/2008 Dietz Location of Roof Hatches 007 n/a n/a n/a n/a 033 4/30/2008 5/1/2008 CES Light Fixture H in Building A3 Er A4 n/a n/a n/a n/a n/a 034 4/30/2008 5/1/2008 CES Dryer Outlets n/a 001 n/a n/a n/a 035 5/1/2008 5/1/2008 Bill Barry Floor to Floor Ties n/a n/a n/a n/a n/a 036 5/5/2008 Dietz Window Type Addendum n/a n/a n/a n/a n/a Clarification 037 5/5/2008 Dietz/CES Fire Dept.Review n/a n/a n/a n/a n/a 038 5/5/2008 5/7/2008 TCB Section 3 Income Requirements n/a n/a n/a n/a n/a Friday,May 09,2008 Request For Information Log Page 2 of 2 Request For Information Log ,D 1 Er z Village at Hospital Hill Phase II 2062 IA Achae ts RFI# In Date Resp Date Review By Description ASI# PR# CCD# COR# CO# 001 1/30/2008 2/14/2008 BECI Increase Foundation Wall Thickness n/a n/a n/a n/a n/a 002 1/30/2008 2/14/2008 BECI Raise Top of Footing n/a n/a n/a n/a n/a 003 1/30/2008 2/14/2008 BECI Raise Elevation of Exterior Walls n/a n/a n/a n/a n/a 004 1/30/2008 2/14/2008 BECI Shear Wall Attachment n/a n/a n/a n/a n/a 005 1/30/2008 2/14/2008 Dietz Seam Detail n/a n/a n/a n/a n/a 006 1/30/2008 2/14/2008 BECI S101-C Epoxy Location n/a n/a n/a n/a n/a 007 2/6/2008 2/14/2008 BECI Sleeve Footings n/a n/a n/a n/a n/a 008 2/6/2008 2/14/2008 Dietz Slab Insulation n/a n/a n/a n/a n/a 009 2/6/2008 2/14/2008 Dietz Fire Blocking Locations n/a n/a n/a n/a n/a 010 2/12/2008 3/5/2008 Dietz Number of Stubs for Radon n/a n/a n/a n/a n/a Mitigation 01 I 2/13/2008 3/5/2008 Dietz Detail 26 on A-535 n/a n/a n/a n/a n/a 012 2/14/2008 4/23/2008 BECI South Wall Headers 003 n/a n/a n/a n/a 013 2/14/2008 3/5/2008 Dietz Relocation of Window Awnings n/a n/a n/a n/a n/a 014 2/14/2008 3/5/2008 Dietz East Elevation Accurancy n/a n/a n/a n/a n/a 015 2/14/2008 3/5/2008 Dietz Metal Canopy Reference n/a n/a n/a n/a n/a 016 2/14/2008 3/5/2008 Dietz Lower Entry Awnings @ Elevations n/a n/a n/a n/a n/a 017 2/27/2008 3/5/2008 Dietz Window Information Mismatched n/a n/a n/a n/a n/a Between Plans&Schedule 018 2/27/2008 3/5/2008 Dietz D Window Style n/a n/a n/a n/a n/a 019 2/27/2008 3/5/2008 Dietz H Window Style n/a n/a n/a n/a n/a 020 2/27/2008 3/5/2008 Dietz I,J,K Window Frame n/a n/a n/a n/a n/a 021 2/27/2008 3/5/2008 Dietz L Window Mulled? n/a n/a n/a n/a n/a 022 2/27/2008 3/5/2008 Dietz N Window Style n/a n/a n/a n/a n/a 023 2/27/2008 3/5/2008 Dietz Use of Tempered Glass n/a n/a n/a n/a n/a 024 4/8/2008 4/15/2008 CES Laundry Drains n/a n/a n/a n/a n/a 025 4/8/2008 4/16/2008 CES A/C Unit Locations 002 n/a n/a n/a n/a 026 4/8/2008 4/22/2008 Bill Barry Foundation Design n/a n/a n/a n/a n/a 027 4/29/2008 5/7/2008 Dietz AIR CONDITIONER SLEEVES 006 n/a n/a n/a n/a 028 4/29/2008 5/1/2008 Bill Barry Panels:Plywood and Nailing n/a n/a n/a n/a n/a 029 4/29/2008 5/1/2008 Bill Barry Panels:Non-Bearing Headers n/a n/a n/a n/a n/a 030 4/29/2008 5/1/2008 Bill Barry Uplift Values for Flat Roof n/a n/a n/a n/a n/a Friday,May 09,2008 Request For Information Log Page 1 of 2 DIETZ&f COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 Item continued. 2.7 MASS DEVELOPMENT COORDINATION 4/29/08—BDG to submit grading and utility coordination drawing to DCo. DCo to issue ASI. Team hopes to meet with Mass Action: Development contractor Gagliarducci in about 2 weeks,WBC will prepare list of critical dates in their schedule that need WBC coordination on roadway benchmarks dates from their updated schedule,which was presented at the meeting,for coordination TCB with Gagliarducci. Item continued. 5/6/08—DCo sent ASI containing information on grading and utility coordination to WBC and uploaded to Constructware. Item continued. 3.1 SOLAR PANELS 5/6/08—TCB informed WBC of the tax credit incentive(3 times the credit)for the solar panels if the"Placed in Service Date"is Action: on or before Dec. 31,2008. This can apply to any individual building. TCB would like to talk with WBC more about this item at TCB a future relevant time. WBC asked if the structural engineer had reviewed the loads from the solar panels. Marc noted that he WBC had. Item continued. 3.2 TOT LOT 5/6/08—WBC requested clarification on the Tot Lot. TCB informed that WBC owns the fence and the ground material and Action: should coordinate with the structure vendor for the installation of the play structure. TCB will send the contact info of the TCB structure vendor to WBC. Item Continued. 3.3 ALTERNATES 5/6/08—TCB requested that WBC review Section 01030,3.01 Schedule of Alternates in the Specifications,confirm the holding Action: prices and inform TCB of the latest dates for handling each item. Item continued. WBC 3.4 LIGHTING SUBMITTAL 5/6/08—DCo and TCB are reviewing the lighting package as submitted. TCB wants to review lighting options. DCo will issue Action: any revisions once they are approved by TCB. Item continued. TCB DCo 3.5 PLUMBING SUBMITTAL 5/6/08—WBC will contact CES to clarify what they need to complete the plumbing fixture submittal. WBC requested that they Action: use floor pans under the washer/dryers instead of floor drains. TCB declined their request and asked WBC to find out from TCB their plumber if there is an alternate solution for the trap primer in the floor drain. WBC Next meeting will be held at: May 13, 2008. Job meetings will be held on Tuesday at 10:00 am at the Haskell Building,third floor, Northampton, MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ&'COMPANY ARCHITECTS,INC. Marc Sternick AIA Date Prepared: May 07,2008 V:\20621-VHH New Design\08-Construction Administration\Meeting Notes\WP Docs\100386_Village at Hospital Hill Phase II_Dietz f!Co_Constr_mtg03_2008-05-06.doc DIFT7_ CO. Architects Page 4 of 4 DIETZ&COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 3/25/08—WBC is responsible for installing a web camera to catch the overall site.WBC needs to set up their electronic needs in Action: the job site trailer to accommodate the web camera.At the time of the meeting WBC had not secured a vendor. Hogan WBC Communications and Normandeau Communications were suggested as possible vendors. Item continued. TCB 4/29/08—WBC has contacted MLSchmitt and is planning to have them come to the site. TCB requested that the camera be panning,in a central point on the site,and high on a pole perhaps behind the trailer. Item continued. 5/6/08—WBC plans to purchase the web camera. TCB suggests they get a panning camera like the one they used on Martha's Vinyard. WBC informed that Verizon technicians plan to come Friday,May 9,2008. Item continued. 1.24 REQUISITIONS 3/25/08—WBC will be submitting requisitions building by building.The schedule of values will match this format.WBC will be Action: using AIA 702 for submitting requisitions. Item continued. WBC 4/29/08—WBC submitted pencil requisition 01. Requisition was reviewed and approval is recommended,pending receipt of TCB WCC Bond invoice.There may be a credit due if bond cost is less than schedule of values. Item continued. DCo 5/6/08—Requisition 01 has been signed. Bond invoice has been sent and uploaded to Constructware. DCo requested the funds available#from TCB in order to fill out the Architects Certificate every month. TCB,DCo,&'WBC agreed to the following requisition process: A.Pencil Requisition is due the 2' to last Tuesday of the month and will be brought to the owner's construction meeting. WBC will email the pencil requisition 24 hours prior to the 2nd to last Tuesday of the month. B.TCB will invite lenders to the 2' to last Tuesday of the month owner's construction meeting to review requisitions. C.The final requisition is due the last Tuesday of the month and will be brought to the owner's construction meeting. D.The architect's invoice or consultants invoices due the last Tuesday of the month. TCB will only requisition once a month. Item continued. 2.1 DRYER EXHAUSTS 4/29/08—WBC questioned the necessity of booster fans in the dryer exhaust runs. CES confirmed they were required for the Action: few locations they showed them. WBC will review and issue RFI if necessary. Item continued. Record 5/6/08—Item closed 2.2 SITE 4/29/08—WBC noticed there is existing trash at site 21 from snow dumping. TCB will talk with Sara at Mass Development to Action: coordinate trash removal. Further discussion on site fence and security will hinge on WBC suggestions/request. Item Record continued. 5/6/08—WBC moved the trash away from the construction area. Item closed 2.3 PROJECT SIGN 4/29/08—DCo requested language for the project sign and direction on location from TCB. DCo will design the sign and WBC Action: will furnish and install. Item continued. TCB 5/6/08—TCB requested that DCo will send the VHH Phase I sign info to TCB for TCB to edit and send back to DCo. TCB DCo,WBC suggested that the sign be located in a convenient place near building A I/A2. Item continued. 2.4 SUBMITTAL SCHEDULE 4/29/08—WBC issued the submittal schedule 4/28/08 and they will upload it to Constructware as a submittal. DCo will review. Action: Item continued. Record 5/6/08—Item closed. 2.5 PANELIZATION SUBMITTAL 4/29/08—DCo will return panelization submittal for building A I/A2 with comments but not stamped. WBC will re-submit the Action: revised panelization submittal for building AI/A2 next week to DCo. WBC will review Building A3/A4 panelization submittal and WBC send marked with WBC's areas of concern and question. Item continued. DCo 5/6/08—DCo returned the panelization submittal with comments,not stamped for building AI/A2. WBC assured DCo that they have done a thorough review of the panelization submittals and will submit revised and complete panelization submittals for all buildings. WBC requested DCo turn around the rest of the panelization submittals in two days. DCo will review the change in window size as stated in Addendum Al and verify it is accurate. Otherwise, DCo will return the submittals as accepted,but not reviewed,as they are not submittals that were requested in the Specs. Item continued. 2.6 EXISTING TREE PROTECTION 4/29/08—BDG requests that WBC be aware of the requirements for protection of existing trees. WBC will inform BDG,TCB, Action: Northampton Department of Public Works and Mass Development,of a date for a field visit to inspect erosion controls,tree WBC,TCB protection and flag identification of trees that were to be removed before starting the site work. Item continued. BDG,DPW 5/6/08—WBC&BDG to review marked trees for cutting Tuesday,May 6,2008. TCB requested that BDG sign off on tree MD removal. WBC requested to start cutting of trees as well as hay bales Wednesday,May 7. TCB will try to get allowance from MassDevelopment for WBC to start the cutting and hay baling Wednesday,May 07,if the closing is not complete before then. Page 3 of 4 DIETZ&COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 (413) 733-6798 Fax(413) 732-4385 5/6/08—TCB noted that the Contract for construction is 10 months for the first 16 units and a total of 12 months for the remainder. Item closed. 1.10 WATER b SEWER PERMITS 3/25/08—WBC needs to pay fees to pull water and sewer permits. Item continued. Action: 4/29/08—David Dietz from Dietz Construction plans to pull water and sewer permits 4/30/08. WBC stated the SWPPP has WBC been filed. Item continued. TCB 5/6/08—There is no need to obtain water and sewer permits at this time. TCB will send Availability Letter for water and sewer to WBC which will be completed when WBC is ready to connect. WBC will upload SWPPP to Constructware. Item continued. 1.11 PROJECT DIRECTORY 3/25/08—WBC will need to provide a project directory and continually update it. Item continued. Action: 4/29/08—WBC plans to issue the project directory as a submittal and post it on Constructware. Item continued. WBC 5/6/08—Item continued. 1.14 HIRING 3/25/08—WBC is currently meeting 10 percent for minority owned 6'women owned businesses.WBC is required to meet Action: Section 3 with any new hiring.DMH workers may be Section 3 workers. Item continued. WBC 4/29/08—WBC requested the Section 3 definitions of income requirements for new hires.WBC will issue an RFI. Item TCB continued. 5/6/08—TCB will submit Section 3 and DMH requirements to WBC at the next construction meeting. TCB will schedule meeting for Tuesday,May 20,2008, I I:30am to review Section 3 and DMH requirements with WBC,WBC's Sub-contractors and Mark Lebowitz. WBC will file monthly report. Item continued. I.I6 CHANGE ORDER MANAGEMENT 3/25/08—TCB has decided not to use Constructware for Change Order management.Only pending changes will be submitted Action: through Constructware.TCB will create their own form to be used between DCo and TCB. Item continued. TCB 4/29/08—TCB clarified the function of the PCO module on Constructware. All requested changes in scope,time or cost need DCo to be processed through the PCO module on Constructware. TCB to submit Constructware manual that incorporates latest protocol on Change Management module usage.TCB to submit a format to manage informal dialog regarding the PCO's. Item continued. 5/6/08—TCB&DCo will meet to decide which format to use for handling Change Orders. Item continued. 1.18 FIRE DEPT REVISIONS 3/25/08—TCB would prefer WBC to send similar items to DCo as an RFI. DCo will send the Fire Dept.revisions to CES for Action: review and comment. DCo would like to meet with the Fire Dept.again to go over the new revisions and clarify reasons for DCo changes made,based on previous meeting.Item continued. CES 4/29/08—WBC needs to submit an RFI regarding the fire department revisions to DCo for record. In the meantime,CES has been in contact with the fire department regarding revisions required. Item continued. 5/6/08—DCo will check with CES to verify that all fire department requirements are already incorporated into the drawings and specifications and that there are no outstanding items. DCo will answer WBC's RFI with CES's verification. Item continued. 1.19 TESTING SCHEDULE 3/25/08—TCB wants a copy of the list of tests required along with references specification sections attached.Allied Testing Action: Laboratories and Briggs Engineering were recommended for testing.Item continued. WBC 4/29/08—TCB may do moisture testing in framing and sub floor prior to the installation of drywall and requests that WBC not TCB put up drywall before testing is complete. TCB requests a list of standard tests from DCo. Scott Drumm is the contact person for all testing for TCB. WBC to submit schedule with critical benchmark dates. They will have this ready for the meeting with Mass Development in two weeks. OTO is responsible for inspection of soils. Item continued. 5/6/08—DCo submitted the list of standard tests to TCB. OTO will be brought in to determine the suitability of the soil on site once excavation for each building is complete. WBC will contact everyone on the team to witness the soils test when they know that the I S`excavation will be complete. DCo recommends that testing for radon be done as soon as the first building is fully enclosed. Item continued. 1.20 SITE UTILITY CORDINATION 3/25/08—TCB,WBC&Mass. Development will meet with utility companies for site utility coordination.To clarify,TCB is Action: responsible for coordinating the pulling of lines from the street to the secondaries.WCB is responsible for coordination of TCB utilities from the secondaries to the building. Item continued. BDG 4/29/08—See item 1.1. Item continued. 5/6/08—TCB will get list of all utility contacts from BDG. Item continued. 1.22 WEB CAMERA Page 2 of 4 DIETZ&'COMPANY ARCHITECTS,INC. 17 Hampden Street Springfield MA 01 103 Phone(413) 733-6798 Fax(413) 732-4385 MEETING NOTES MEETING DATE: May 6,2008 MEETING: CONSTRUCTION MEETING NO.03 PROJECT: Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill-Haskell Building Project No:2062IA Northampton,MA PRESENT: DISTRIBUTED TO: Marc Sternick,Dietz&Company Architects, Inc. Tom Kegelman,The Community Builders(TCB) Samantha Wood,Dietz&Company Architects, Inc. Stephen Fish,The Community Builders Krista Benoit,Dietz&Company Architects,Inc. Sue McCann,The Community Builders Kevin Letendre,Williams Building Company,Inc. Scott Drumm,The Community Builders Tom Welch,Williams Building Company,Inc. Homayoun Sarabi,The Community Builders Stephen Fish,The Community Builders Tim Williams,Williams Building Company, Inc.(WBC) Scott Drumm,The Community Builders Bernie McKernan,Williams Building Company,Inc. Tom Kegelman,The Community Builders Tom Welch,Williams Building Company,Inc. Kevin Letendre,Williams Building Company,Inc. Carl Altamura,Williams Building Company,Inc. Ann Capeless,Williams Building Company,Inc. Emily Sheedy,Williams Building Company,Inc. Marc Sternick,Dietz&Company Architects,Inc.(DCo) Kerry Dietz,Dietz 6'Company Architects,Inc. Samantha Wood,Dietz 6'Company Architects, Inc. Krista Benoit,Dietz Company Architects,Inc. William Barry,Barry Engineers&'Constructors,Inc.(BECI) Mark Darnold,Berkshire Design Group(BDG) G.Jay Vinskey,Berkshire Design Group Marc S.D'Urso P.E., Berkshire Design Group Scott A.Sullivan P. E.,Consulting Engineers,Inc. (CES) Anthony L. Patillo CBO, Northampton Building Department Peter Labadorf, Labadorf Associates,Inc. WEATHER: Clear 60s. Corrections to previous meeting notes: None. Progress Report Lots staked,limit of work&hay bale area,trees to be cut tomorrow if approved. Punchlist Status: None. Requisition Status: Req.01-applied Attachments: None. Time for Completion: February 25,2009(Substantial Completion of I St 16 units)April 27,2009(substantial completion of entire job) Contractor Schedule:6 months—October 26,2008 Notice to Proceed date: On hold,waiting for TCB. Percent Work completed: 1% 1.1 PRE-CONSTRUCTION MEETING WITH CITY 3/25/08—The City of Northampton would like have a pre-construction meeting with the owner,contractor&architect.The Action: meeting is tentatively scheduled at I Oam on Tuesday April 8,2008 at the Haskell Building in Village at Hospital Hill. Item BDG continued. 4/29/08—The VHH team attended the meeting with the city and utility companies on April 8,2008. BDG will issue meeting minutes for this meeting. Item continued. 5/6/08—Item continued. 1.8 CONSTRUCTION START DATE 3/25/08—TCB is expecting to close in a couple of weeks.Construction is expected to begin immediately after. Item continued. Action: 4/29/08—TCB assumes the official Notice to Proceed date is April 28,2008 and will check and notify DCo. Item re-opened. TCB 5/6/08—WBC was informed May 1,2008 by TCB to stop construction until further notice. TCB is planning to close May 6 or 7 and will issue Notice to Proceed upon completion of closing. Item continued. 1.9 PRELIMINARY SCHEDULE 3/25/08—WBC distributed preliminary schedule to DCo.They will be constructing 2 buildings at a time.Length of construction Action: is expected is 7 months.WBC to send a copy of the schedule to TCB.Item continued. WBC 4/29/08—WBC distributed a construction schedule and stated they will update it monthly. TCB is reviewing the schedule and TCB will have comments. Item continued. Page 1 of 4 DIETZ&COMPANY ARCHITECTS,INC. La:4,5k_—..- L3) TRANSMITTAL TO: Anthony L. Patillo CBO DATE: May 9,2008 City Building Department 212 Main Street-Room 100 Northampton,MA 01060-3189 CC: RE: Village at Hospital Hill Phase II File Northampton,MA 2062 I A FROM: Kerry L. Dietz AIA Z ATTACHED,via US mail ❑ FAXED,number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 1 05/06/2008 Construction Meeting Minutes 17 Hampden Street Springfield,MA 01 103 telephone (413)733-6798 REMARKS facsimile (413)732-4385 e-mail office@dietzarch.com shop drawings logged by: v:\20621 -vhh new design\08-construction administration\meeting notes\transmittals to cony patillo\2008-05- 09 vhh meeting minutes 03_trn.doc DIETZ row . PM ;g ',1 _ Co . Architects