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37-056
Status No. CSI Descrption Date Submitted Date Received Date Response Date Days Held Due Responded direction of CES, Inc. ..:u , .. t t . ,t , .t.... ',: E Fc., a ,. t,..,.. c,., �� ?Fsl§ r i tt:3 h t -,4 � 9 ,. E &,. � . � � � E�, .� ,F. ,..� �Q 21s >I�OA '':18 < t3sep�. x � � , ... . t s rf., ,. ,� , . ],,, > _. � ` � �- a '` 4 r 1 � .<:.. k, < ., ` ...,. �t ::s ,��> �t3�. <3x Y3.. &Eftl"t, '"FE ... ., a�i,. tf�.. .,iE& l >� nfI&.rs Closed ITM -058 Thermal and Acoustical Fiberglass 8/15/2008 8/18/2008 8/27/2008 2/11/2009 177 Insulation ,, ,fl a ..,,: :; t_, x, . , ,. ,: rs a. r_ f �F, ,.,vt «�.,.; .� v �.m...' !,. s:_ � � �� , 2.s 1... r .,, , , , „ A _. E a „ .... .,. 1. E -,... ..<i,. ,,x.,..n.. "v , ,,.e.. . ,. <.;"#!� E , , € ssb >+m�.� <vE,. d ,.w -�5F ...�- .t.�xE =tz K.t. -a ,mrs... =.�Ft` �..=a.,.=.� �. .ea.E. • �. tt u : �.t�.,..�....ran: ,.. ..� „ot .i...ttQ• ..�. ..,. ,.t:, ks. v ... .,. - ��Z�_ ,,.�. �i. „R"c1'.t T,.i,....,3_ k�, rs, .. t* , sg _...,. ...,. F Closed ITM -060 10810 -01 Toiler Paper Dispenser 10/15 p p 10/15/2008 10/14/2008 10/27/2008 2/11/2009 120 .t E.E. 1 ?.,t > - -, + *, < k ::_ ..,, : .., �.�. :.. 't.::2 .... ..,. a1 4... ,_ - .t .,r'. , .a , ie .:. _. ,. YL. ,. .a s' r' J:xw .', ,.yq a.. Ex-�rt .. 2' � Fe �`.. ,. _ ;.. ,: .. '� _.:. � F .'`.` a a” _� k. „F �..a, > , A . ., a.x _ F. .. , , . > ,. ,: � > � :� . , �. _.., ,.4 i41 OEl � fit} /27 /s'O.t? �,2 ;1,� �_ @I' d E� d.. � �` � . , ... � .,.. ._, � , 009 a ��� .K:. �.. 'w,�3r �� =,t„ •,:tux ��.... � .� �t..;�, .,,...1.: ,.. ... .... ., .! c � �.. Closed ITM -062 . 10810 -03 Robe Hook 10/16/2008 10/14/2008 10/28/2008 2/11/2009 120 .. E _ , F . : fl -1, �0 . � q6 8l . , 0 '�� 009 .. , � , "l 1..l�a . .. . E � _ _ 0 'I 6t OS a � 4/� 8 , 1 2 Q 8 , • ; � �. Clo sed �., , _-Q6 .....E F 0$ Tc� �' _._ F � ,,. 4. ,,.. R , _ SEE � t � , _. ...,, �.. �- & � � � ,.. ��. ., � <.� ., ” ' ... a `d , ..... Closed ITM -064 10810 -05 24" Towel Bar 10/16/2008 10/14/2008 10/28/2008 2/11/2009 120 120 ti =_ . ,1 20 k. : t , <. 8. �a ,. <'� ��2�0 � � 12i� � �3 1 ma„-_._ �8 9 1 �2t� 0 4,,C1 ed �., �T�`{Jr� .fT6� t_ t , #8 .10 �l� 8 n..,. � �� /f � , .u` .e3xN. :. •.r t {r� �� .a. . . Closed ITM -066 10810 -07 Barrier Free Medicine 10/16/2008 10/14/2008 10/28/2008 2/11/2009 � 2009 120 Cabinet ., >:, « , .....,.,, s � ..,« a >,�. , � �: v„ rs..., � - tea.;,; F � �- - :kp� E �, > � . € � ,. / ,120 1 p � , ,� ec� A TM : , �' � �� , �, .x w � � �, ,, ,.,�. ...x ' r.. -, =a? ...... ....... .. ... ... .. ,.,..:. 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Final Approved Change Order Log Project: [100386] Village at Hospital Hill Phase II Data Date: 3/19/2009 5:38 AM ET • No. Date Approved Monetary Value Description Processed RCOs OCO -001 8/13/2008 $12,626.42 Change Order #1 - Game Time Powerscape Unit F . .'i'� d , .mss,., € t•T� T'( Yn i u. s ... n e . , .... .,:. £ , , sq ^. , ..: :. n. , .,: >. T u „�':':.. ,. o. .., . ...,.,. ..... ,. 3 .... '" � .:.hum :a. ,. �. �... ,.s„ , . � x. ,.a� �' .,.. - .,,._,.., ..,. .E<... ... -, :r, is,E, , - a�d .,.,,sE ..: .... ...... . ..x�- ��.,,.i,...�...t,..w„ „mr,�, €E, ,,,�a��, ,��m OCO -003 11/12/2008 $26,972.63 Change Order #3 ., ,,.. E , ,a M a r.. ..,:,: a, x � ,, �� , , � f _� � ., OCO -005 11/24/2008 $43,368.53 Change Order #5 ©i;r� �Q�•' 1E2/2Q0�`. $2634 00 <Ch�rt `. @ tirt��tn# t E ,r„ ^r , OCO -007 12/4/2008 ($15,224.00) Change Order #7 • „OCO O�J$ ,.12/'t512On8 8 94.00: -Chin e Arder #8 • OCO -009 1/6/2009 $28,049.00 Change Order #9 Totals: $166,827.03 Page 1 of 1 4. Request for Change Order Log Project: [100386] Village at Hospital Hill Phase II O Data Date: 3/19/2009 5:38 AM ET Status No. Date Created Date of Status Monetary Value Scope New RCO -001 4/30/2008 PR 001 - Dryer Outlets rye W Er. .. ,e 1� a-�Q2 • • , ��S ©8 tts to ?� . d t,. x t^ { ......moo ., New RCO -003 6/4/2008 PR -003 Revised Lighting Fixture Schedule Y,' Ss.: St a etR _ � , �± n.. • ., .a,.. New RCO -005 7/16/2008 PR 005 - Extended Stair Landings - Bldg A1-A4 :,: k :: .. ... e i. u .- t ..,., ,. tE . , ..,... � .WGt✓s :.,'"¢ :E:.. _..:.. .. .,. .. kEt. .':' .. .. : `k$7?'.. .•k{ ':�. !^ r' -.W. hi €: 3 New RCO -007 7/25/2008 PROO7 - Water Closets �R� Q8 : , C•' � E dt E �. �,,,a a .E � ��. New RCO -009 8/7/2008 PR 009 - Sconces & Exit Signs _t . �( � ,.,E � .� .•.... .. ,, .. .. ..t ,.,..� New RCO -010 8/7/2008 PR 010 - Condensate Neutralizer New 0. 0 Page 1 of Status No. Date Created Date Response Days Overdue Date Days for Subject - Due Responded Response . :, .> ,. _,.. ,:. d - P s .....� : , _ -: , .. .E 4 f ,: ,,iE h E e„ ,£, ,.,I.':a Q k r��{ t .Close � : � � � m , . F . Closed RFI -073 9/19/2008 9/26/2008. £ , ,0 9/22/2008 Tub & S . , , . ,.._ . : :_, _ Shower r / .r & H __. , hoove /Valve &and Spray Locations ���.: : � d$ .. ;. t�sch �fteetr Ck �� � � , : � ,: i F y�.� , 4 � � � t ., .� � � F , ,, p ; ., ,,. hw .. „ t }2 , . .U , a s hH _,_ ., f.N t . � . . �, e, + �,�d ,,. , . . ... 6,i- #ms .. ,.. . , ' ,`: ..x S` <. , :s ir, SS t , ,,:, .r.... E : ,t. ,. �. F . ,. , ..._ € .z , _ . a,�t m. sskC R„ :.. . .. , ..k , . ._ , .,.... , New RFI -075 9/29/2008 10/6/2008 164 Locations for Outside Air Sensors Page 3 of 3 DIETZ &' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 47.2 BATHROOM FAN SWITCHES 3/10/09 — WBC noted that the automatic bathroom fan switches need to adjusted by Center for Ecological Technology (CET). Action: WBC will call. Item continued. WBC 3/17/09 — WBC reported that CET does not set the bath fan switches but they will provide information on how to adjust them. Item continued. 47.3 FRONT COMMON ENTRY AWNINGS 3/10/09 — DCo requested that the holes at the end of the metal frame pieces on the front entry awnings at Bldg A3 &' A4 need to Action: be sealed or covered. WBC will use an additional piece of counter flashing to cover the holes on both sides of the awning. Item WBC continued. 3/17/09 — WBC will investigate the use of plastic caps to fill holes in lieu of counter flashing. Item continued. Next meeting will be held at March 24, 2009. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton, MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ 6' COMPANY ARCHITECTS, INC. Marc Sternick AIA Date Prepared: March 18, 2009 V:00621 - VHH New Design \08 - Construction Administracion\Meeting Notes \WP Docs \100386_Viliage at Hospital Hill Phase II_Diea & Co_Constr_mtg48 2009- 3- 17.doc DIFTZ CO. Architects Page 6 of 6 DIETZ E COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 3/17/09 — Kevin (VVBC) reported that he put all extra sashes that could be used for future repairs in Bldg A3 /A4 storage. Frames from these windows were discarded. WBC noted that TCB will be receiving specified window attic stock in addition to the extra sashes. Item closed. 45.1 MECHANICAL PUNCHLIST 2/24/09 — 3/3/09 — See previous meeting minutes for notes during these dates. Action: 3/10/09 — CES discussed the following items from CES's mechanical punchlist for Bldg A3 & A4 dated Feb. 12, 2009 with WBC at Record the meeting. Mechanical /Plumbing I. Tempering. Valves: CES stated that it was not ok for WBC to omit the tempering valves as the stops in faucets do not perform as needed to insure that the water at the faucet does not exceed 115 CES approved the installation of residential grade tempering valves in lieu of the specified commercial grade. CES noted that they originally specified stops in faucets in addition to tempering valves. 2. Thermometers: For each unit, CES requires one thermometer at the hot water and recommends the other four thermometers for diagnostic applications. TCB will allow WBC to install one thermometer per unit and requests a credit for the other four thermometers. TCB also requested that WBC provide a couple strap on thermometers for maintenance. 3. Zone Valves: CES approved circulators in lieu of zone valves. 7. CES approved the use of 9D dual check valves given that this is approved by authority having jurisdiction. TCB requested that WBC get written notice from the fire department stating that they have approved this. WBC will issue cost change backup. Item continued. 3/17/09 — TCB will not require written notice from the fire department for the use of the 9D dual check valve, as WBC noted that this is not a code requirement. Item closed. 46.1 UNIT ENTRY DOOR HARDWARE 3/3/09 — DCo reported that a representative from Schlage visited the site to review the unit entry door hardware. Schlage was Action: concerned that the doors were not prepared properly or the frames were out of square. WBC assured DCo that the mortise WBC back set was correct. WBC reported that they were able to resolve the bowing in the mortise plate by adjusting the tabs. WBC is also grinding the strike plate to compensate for weather stripping and allow the latch to close more easily. DCo reported that if strike plates are ground to accommodate weather stripping the strike plate warranty is void. Marc noted that WBC needs to make sure that the entire lockset warranty is not voided. WBC said they will provide extra strike plates. WBC will review all doors and repair as needed. DCo stressed that WBC must be sure that adjustments and repairs to door hardware must not void warranties or reduce their effective lifespan. Item continued. 3/10/09 — DCo is concerned that unit entry doors are closing too fast and hard. WBC says this is required to automatically close the door given the thickness of the weather stripping. TCB requested that WBC investigate the possibility of getting the same weather stripping in a thinner size. TCB requested that WBC provide the correct strike plates in all doors if weather stripping is changed. Item continued. 3/17/09 — WBC is still investigating the possibility of using thinner weather stripping. Item continued. 46.3 BARRIER FREE KITCHENS 3/3/09 — DCo reported that stove hood switches were not mounted as specified. DCo requested that the stove hood switches Action: in the barrier free kitchens be moved so they are no longer inside the base cabinet. WBC will move them to the exterior face of Record the side of the base cabinet under the cook top. WBC will replace the top drawer of the base cabinet adjacent to the wall oven with a pull out bread board as specified. Item continued. 3/10/09 — DCo reported that outlets above countertops at the inside corners may not adhere to requirements for accessibility. DCo does not expect the kitchens to fail inspection for this reason. Item continued. 3/17/09 — Marc (DCo) spoke to building department. It was determined that outlets in kitchens do meet requirements. Item closed. 46.4 FIRE EXTINGUISHERS 3/3/09 — WBC reported that the fire department is requiring 2 fire extinguishers with signage in each common hall of all A Bldgs. Action: TCB requested to install a small fire extinguisher in each unit in lieu of the 2 in each hall. DCo will discuss this with the building DCo department. Item continued. 3/10/09 — WBC clarified that DCo needs to speak to the fire department about this issue. Item continued. 3/17/09 — No new information. Item continued. 47.1 ATTIC ACCESS DOORS 3/ 10/09 — DCo requested that WBC install the specified fire rated access doors in attic separation walls. WBC believes that Action: there may only be one door needed in each of Bldg A3 & A4 since many of the originally specified attic separation walls were not WBC required to be built. WBC will review the need for these doors. Item continued. 3/17/09 — WBC reported that they didn't think it was necessary to install access doors in attic separation walls since the attic is accessible from both sides of the building. DCo approved the deletion of these doors and requested that WBC issue a credit. Item continued. Page 5 of 6 t , DIETZ & COMPANY ARCHITECTS, INC. I7 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 2/24/09 — Andrea (TCB) reported that tenants are scheduled to occupy Bldg Al, Unit E EY F and Bldg A3 Unit A F F on Feb. 27, 2009. Andrea (TCB) received all keys for Bldg Al today. Item continued. 3/3/09 — WBC reported that Andrea (TCB) received the keys for Bldg A3. Item continued. 3/10/09 — WBC stated that Bldg B will be ready for occupancy by April I, 2009. 3/17/09 — TCB noted that Bldg A4 was ready for occupancy March 13, 2009. WBC verified that Bldg B EY C will be ready for occupancy April I, 2009. Item continued. 4I. I BARRIER FREE TUBS 1/27/09 — TCB reported that they are having the installed tubs in the barrier free units of Bldg B EY C altered. All agreed that Action: altered tub should be reviewed for proper structural integrity and that tub stop should be removed and drain plug should be TCB installed to prevent accidental overflow. One tub has been damaged and will be repaired by the Sub doing the tub work and charging Williams directly for that repair. Item continued. 2/3/09 — TCB noted that the tub alterations are not in WBC's scope. Item continued. 2/10/09 — TCB noted that tub alterations are currently being done. Scott (TCB) will review. Item continued. 2/17/09 — TCB reported that tub alterations are complete. Scott (TCB) will review. Item continued. 2/24/09 — WBC reported that they think the tubs need further finish. Item continued. 3/3/09 — TCB reported that the tubs will be finished today. Item continued. 3/10/09 — TCB reported that the tubs should be complete. Scott (TCB) will review. Item continued. 3/17/09 — TCB reviewed the tub alteration at site walk through and was not completely satisfied. TCB will contact tub sub. Item continued. 43.1 EXTERIOR PUNCH 2/10/09 - 2/17/09 — See previous meeting minutes for notes during these dates. Action: 2/24/09 — DCo submitted and exterior siding punch from Hardie to WBC. WBC feels that the Hardie punch standard is too WBC high. WBC will try to get Hardie to revise their punch where appropriate. TCB is ok with this. WBC plans to start exterior punch items in the middle of March. Item continued. 3/3/09 — WBC is still planning to discuss punch list with Hardie. TCB requested to have an exterior punchlist by the March requisition. WBC noted that they can not guaranty that, since the painting and caulking needs to be completed before the Punch and that work will be dependant on the weather. Item continued. 3/10/09 — WBC reported that a Hardie representative met with WBC's siding sub at the site to review the siding punch. WBC generated a more extensive and specific exterior punch list. WBC will submit that punch to TCB EY DCo. WBC will get a letter from Hardie stating that the warranty is in effect for the Hardie siding and submit it with all the warranties submitted at project close. TCB is having a solar technician come to punch the solar system. TCB requested that WBC give TCB 2 weeks notice of when a lift would be available to get to the roof or alternately rent a 40 foot ladder for access to the roof. Item continued. 3/17/09 — WBC reported that they are planning to start exterior work Monday, March 23, 2009. TCB reported that the solar technician is coming Wednesday, March 18, 2009 to punch the solar system. WBC will accommodate the technician with lifts and ladders as required. DCo reported that some exterior trim ends were not cut appropriately to meet adjacent trim /siding /roofing. WBC will review. Item continued. 43.2 EXTERIOR AUTOMATIC DOOR SWEEPS 2/10/09 — TCB is concerned that the automatic door sweep attachment to exterior fiberglass entry doors will fail over time since Action: one has already failed. WBC suggested using sex bolts with finish washers for a more sturdy connection. Marc suggested a Record combination of sex bolts and silicone sealant. WBC will investigate this issue and install an alternate mock up for review. Item continued. 2/17/09 — WBC is waiting for parts to arrive and will hopefully have a mock up for next Tuesday, Feb. 24. Item continued. 2/24/09 — WBC reported that the sex bolts they planned to use are not available in the correct size. WBC requested to use thru bolts. DCo EY TCB approved as long as WBC uses silicone along the perimeter of the automatic door bottom. WBC will have mock up ready for next Tuesday, March 3. Item continued. 3/3/09 — WBC completed a door sweep mock up at the rear of Bldg A4. TCB and DCo reviewed mock up at site walk through and requested that WBC use a commercial grade kick plate in lieu of washers on the bottom exterior of the door. WBC will do a mock up of this alternate for review next Tuesday. Item continued. 3/10/09 — WBC completed a door sweep with kick plate mock up at Bldg A I. DCo reviewed and accepted this solution. Item continued. 3/17/09 — DCo EY TCB reviewed and approved the most recent mock up of the door sweep. Item closed. 44.1 WINDOW OVERSTOCK 2/17/09 — TCB requested that WBC check all window overstock to see if the sizes are useable for future replacements. Useable Action: windows should be stored in the attics of Bldg A3 EY A4. TCB will have Andrea check the overstocks of VHH Phase I. Item Record continued. 2/24/09 — WBC verified that there is window overstock and will deliver it to the attic space in Bldgs A3 El A4. Item continued. 3/3/09 — Kevin (WBC) will determine which of the unused windows on site are the right size to keep as window overstock in addition to the specified window overstock that WBC owns. Item continued. 3/10/09 — No new information. Item continued. Page 4 of 6 r 1 DIETZ b COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 27.2 LANDSCAPING 10/21/08 — 12/30/08 - See previous meeting minutes for notes during these dates. Action: 116/09 — WBC reported that they received a punch list from BDG. Item continued. WBC 1/13/09 — 3/10/09 — WBC reported that all landscaping work is on hold until spring. Item continued. 3/17/09 — WBC expressed two concerns for parking lot L -23 at the rear of Bldgs Al, A3 EY A4. WBC discussed the following concerns with DCo, TCB and BDG at the meeting. The first was that two islands in the parking area could make it difficult to plow. TCB decided to keep the islands as originally specified. The second was that the concrete sidewalk that transverses the lot may heave at a different rate from the adjacent asphalt or may be damaged by road salt causing future maintenance issues. TCB approved WBC's alternate suggestion to stamp the cross walk. Item continued. 31.1 RADON TESTING 1 1/18/08 — 2/17/09 - See previous meeting minutes for notes during these dates. Action: 2/24/09 — TCB received radon testing results for Bldg Al EY A2. The results were negative. Item continued. Record 3/3/09 — TCB reported that they have not received any more test results. Item continued. 3/10/09 — TCB reported that all buildings' test results for radon were negative and test results have been mailed. Item continued. 3/17/09 — No new information. Item closed. 32.1 CERTIFICATE OF OCCUPANCY 11/25/08 — 3/10/09 — See previous meeting minutes for notes during these dates. Action: 3/17/09 — WBC revised the occupancy schedule as follows: WBC Bldg A I - Final walk through is complete. Bldg A3 - Final walk through is complete. Bldg A4 - Final walk through is complete. Bldg B - Punch is complete, Occupy April I, 2009 Bldg C - Punch is complete, Occupy April I, 2009 Peter Labadorf requested copies of the permit sign off for all buildings. WBC will send copies to Peter, DCo and TCB. Item continued. 32.2 GUTTERS 11/25/08 — DCo stated that WBC must install gutters before winter. WBC stated that fascia will be oil base primed and painted Action: before gutters are installed. Item continued. WBC 12/2108 — WBC reported they will be installing gutters at Bldg A 1E442 this week. Item continued. 12/9/08 — WBC reported that gutters are currently being installed. Item continued. 12/16/08 — 3/10/09 — WBC reported that gutters are installed over primed trim. WBC will remove gutters in the spring, paint the trim and replace the gutters. Item continued. 3/17/09 — WBC reported that lower roof gutters are currently being installed. Item continued. 33.2 EPDM ROOF MEMBRANE AND COPING 12/2/08 — 2/17/09 — See previous meeting minutes for notes during these dates. Action: 2/24/09 — Tom K. noted that if the roofs were not completed soon, there will be contractual consequences for the Contractor. WBC Item continued. 3/3/09 — WBC reported that they will no longer be employing Sulenski to finish the roofing. WBC is getting pricing from Titan roofing to finish the job. Item continued. 3/10/09 — WBC reported that a new subcontractor, Titan, will be finishing the roofing job. Coping material is scheduled to be delivered March I I, 2009. WBC stated that coping will be complete by March 25, 2009. Item continued. 3/17/09 — WBC reported that Titan is scheduled to install coping Monday, March 23, 2009. Titan will start EPDM work list items Wednesday, March 18. Titan will provide manufacturer's inspection and warranty as well. DCo approved the use of gravel stop on areas of "wide" parapet in addition to originally specified areas. Item continued. 35.1 ENERGY STAR COMPLIANCE 12/16/08 — 2/10/09 — See previous meeting minutes for notes during these dates. Action: 2/17/09 — TCB requested that blower door tests for Bldg A4, B &' C be done at one time. TCB reported that they may be WBC getting the results for the previous tests this week. TCB reported that they need to do an energy audit in order to receive the solar rebate. Item continued. 2/24/09 — TCB reported that the Bldg A3 blower door test is complete and Bldg A4 is scheduled for Friday, Feb 27. TCB has not received test results yet Item continued. 3/3/09 — WBC reported that the Bldg A4 blower door test is complete. TCB has not received test results yet. Item continued. 3/10/09 — WBC reported that the Bldg B &' C blower door tests are scheduled for March 17, 2009. TCB reported that test results were supposed to be submitted by the end of February but were not. Item continued. 3/17/09 — WBC reported that the Bldg B &' C blower door tests are happening today. Item continued. 39.1 BUILDING OCCUPANCY 1/13/09 — 2/10/09 — See previous meeting minutes for notes during these dates. Action: 2/17/09 — Andrea (TCB) reported that she will be having an open house in Bldgs Al &'A2 on March 1, 2009. Item continued. WBC Page 3 of 6 DIETZ &' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01103 (413) 733 -6798 Fax (413) 732 -4385 refers to the parking lot near Bldg B EY C. WBC reported that there is another puddle forming at the entrance to the parking lot between Bldg A3 EY A4. WBC clarified that it is possible for them to make a grade change to reduce the puddle at Bldg B 6' C but not at Bldg A3 6' A4. The puddle at Bldg A3 £' A4 is the responsibility of Mass Development. DCo will notify BDG. Item continued. 3/10/09 — WBC reported that they removed the building material from the dumpster enclosure. WBC confirmed that lamping installed for site lighting is not the lowest wattage available. TCB requested that WBC use HPS lamps in the pole site lighting fixtures. DCo will ask BDG to review the town requirements to see if the lower wattage HPS lamps are acceptable. TCB requested that WBC use 50w HPS lamp in the bollards and a light diffusing lens if available. WBC agreed to change lamping upon approval. Mass Development has been notified about the puddle at Bldg A3 EY A4. BDG will review the Bldg B 6' C puddle again when the snow clears. TCB 6' DCo reviewed the broken concrete stair in front of Bldg A3 and decided that it would acceptable to remove the bottom portion of the broken stringer back to %2 of the very bottom step on both sides. WBC would then have the handrails fabricated to fit appropriately. TCB requested that WBC provide a smooth finish on the concrete repair. Item continued. 3/17/09 — DCo reported that HPS lamps are not allowed per city requirements. WBC will use 50w MH lamps in bollards. WBC is researching the possibility of using a smoked or refracting lens on the bollards. WBC verified that the 100w MH lamps installed in pole site lighting were the ones specified. TCB was concerned that WBC missed a revision specifying a lower wattage for the pole lights. DCo will review this with CES. DCo will ask BDG to review the puddle at Bldg B & C at their earliest convenience as WBC is planning to pave this area the first week of April. WBC noted that it is important to consider Mass Development's new planned road behind Bldg B 6' C when resolving the puddle issue. WBC reported that they will be starting concrete stair repairs in front of Bldg A3 on Monday, March 23. Item continued. 7.5 PENDING CHANGE ORDERS 6/3/08 — 3/10/09 — See revious meeting minutes for notes during these dates. Action: 3/17/09 — TCB, WBC, & DCo discussed the following PCO's: WBC PCO 074 Incentive Clause Change - WBC revised and TCB approved. DCo PCO 045 Plumbing vents — TCB will not require additional backup. TCB will review this PCO with all other Plumbing PCO's. TCB PCO 077 Dryer Vent - TCB will review this PCO with all other Plumbing PCO's. PCO 078 Additional Tamper Switches - DCo waiting for CES's response. PCO 079 Refrigerator Swing - TCB approved. PCO 005 /Change Order 002 Revised bath exhaust fan - TCB and DCo requested that WBC submit the appropriate back up showing the actual invoice for the fan installed. Item continued. 26.2 PUNCHLISTS (INTERIOR) 10/14/08 - 2/17/09 - See previous meeting minutes for notes during these dates. Action: 2/24/09 — The following punch items are not complete yet bath fan switches, new mechanical closets locksets, p -lam WBC backsplashes, installation of correct thermostats. Since these items need to be completed in some occupied units, TCB requests that WBC coordinate the work so that all items get complete in one day so WBC is not making multiple requests to enter occupied units. TCB requested that WBC review punch work done, cross off punch items on the whole and complete punch list and submit to TCB 6' DCo to indicate what work is complete or incomplete. Andrea (TCB) will create a list of warrantee items as needed and track it on a spread sheet with the following data: who, what, where, when, etc. Andrea will issue work orders for warrantee items and send a copy to DCo. WBC will sign work orders and return to Andrea when work is complete. Andrea will re- inspect work when work is complete. Bldg A4 punch is scheduled for March 2, 2009. Item continued. 3/3/09 — Bldg A4 unch is complete. Item continued. 3/10/09 — Bldg B & C punch is scheduled for March 16, 2009. Scott (TCB) will do final walk through on Bldg Al 6' A3 today and Bldg A4 on March 12, 2009. WBC reported that they completed outstanding punch items except mechanical tempering valves and thermometers in all occupied units except for five. WBC plans to have these five units complete today. WBC will continue to coordinate with Andrea to get into all occupied units to complete mechanical items. WBC will submit a marked up punchlist to Scott (TCB) prior to final walk through for each building. Item continued. 3/17/09 — Bldg B 6' C punch is complete. Scott completed final walk through on Bldgs Al -A4. The following items are incomplete at occupied units: Tampering valves, thermometers, adjusting bath fan switches, Pergo flooring issues (Bldg A4 only). Item continued. 27.I WASTE MANAGEMENT RECYCLING PLAN 10/21/08 — 1/27/09 — See previous meeting minutes for notes during these dates. Action: 2/3/09 — WBC noted that the Recycling Plan has been in place and reported that they have two cardboard dumpsters on site and WBC are using them. Item continued. 2/10/09 —No new information. Item continued. 2/17/09 — TCB concerned that they are not really seeing much recycling happening. TCB noted that WBC will be required to submit a written report on their recycling plan upon completion of the project. Item continued. 2/24/09 — Present — No new information. Item continued. Page 2 of 6 DIETZ &' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 Phone (413) 733 -6798 Fax (413) 732 -4385 MEETING NOTES MEETING DATE: March 17, 2009 MEETING: CONSTRUCTION MEETING NO.48 PROJECT Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill — Construction Trailer Project No: 20621A Northampton, MA PRESENT: DISTRIBUTED TO: Marc Sternick, Dietz 6' Company Architects, Inc. Tom Kegelman, The Community Builders (TCB) Samantha Wood, Dietz FY Company Architects, Inc. Stephen Fish, The Community Builders Sue McCann, The Community Builders - _ = Scott Drumm, The Community Builders Scott Drumm, The Community Builders Homayoun Sarabi, The Community Builders Tom Kegelman, The Community Builders Tim Williams, Williams Building Company, Inc. (WBC) = Bernie McKernan, Williams Building Company, Inc. Kevin Letendre, Williams Building Company, Inc. Tom Welch, Williams Building Company, Inc. Tom Welch, Williams Building Company, Inc. Kevin Letendre, Williams Building Company, Inc. ' Carl Altamura, Williams Building Company, Inc. Peter Williams, Williams Building Company, Inc Ann Capeless, Williams Building Company, Inc. _ _ • Emily Sheedy, Williams Building Company, Inc. Randy Collette, Williams Building Company, Inc Marc Sternick, Dietz 6' Company Architects, Inc. (DCo) Kerry Dietz, Dietz 6' Company Architects, Inc. Samantha Wood, Dietz 6' Company Architects, Inc. Krista Benoit, Dietz &' Company Architects, Inc. William Barry, Barry Engineers 6' Constructors, Inc. (BECI) Mark Darnold, Berkshire Design Group (BDG) G. jay Vinskey, Berkshire Design Group Marc S. D'Urso P. E., Berkshire Design Group Scott A. Sullivan P. E., Consulting Engineers, Inc. (CES) Anthony L. Patillo CBO, Northampton Building Department Peter Labadorf, Labadorf Associates, Inc. Phil Madonia, Massachusetts Housing Finance Association (MHFA) WEATHER: Sun, 50's Corrections to previous meeting notes: 43.1 EXTERIOR PUNCH LIST: 3/10/09 — ...WBC generated a more extensive and specific exterior work list.... Progress Report None Punchlist Status: Bldg Al - A4, B 6' C punch complete. Bldg Al final walk through complete. Requisition Status: Final Req. I I Attachments: Logs Time for Completion: February 25, 2009 (Substantial Completion of 1 16 units) April 27, 2009 (substantial completion of entire job) Contractor Schedule: 6 months — October 26, 2008. GC schedule revised. See item 1.9 Notice to Proceed date: Partial NTP April 28, 2008. On hold May 2, 2008 — May 8, 2008. Final NTP May 8, 2008. Percent Work completed as of January 27, 2009: 96% 1.14 HIRING 3/25/08 — 2/17/09 — See previous meeting minutes for notes during these dates. Action: 2/24/09 — Tom K (TCB) is scheduled to discuss this with Tim (WBC) Wednesday, Feb. 25. Item continued. WBC 3/3/09 — Tom K (TCB) discussed this with Tim (WBC) and WBC will submit the required backup. Item continued. 3/10/09 — WBC will submit a revised letter. Item continued. 3/17/09 — WBC will provide a revised letter for closing. Item continued. 2.7 MASS DEVELOPMENT /SITE UTILITY COORDINATION 4/29/08 — 2/17/09 — See previous meeting minutes for notes during these dates. Action: 2/24/09 — Comcast mains are run but they are not punched down yet. WBC EY Tom K (TCB) will call Comcast. TCB requested WBC that WBC remove building materials from trash bin behind Bldg A4. WBC noted that TCB's property management should not DCo use any ice melter /salt on walks for the first year. TCB is concerned that the pole site lighting is too bright and requested that WBC verify that the lower wattage lighting that was specified was actually installed. WBC will confirm this with the electrician. Item continued. WBC issued RFI 078 regarding a puddle that was forming at the entrance to the parking lot between Bldg A3 EY A4. BDG reported that they cannot complete their review of RFI 078 until the snow clears. BDC will notify Mass Development because their grading may be contributing to the issue. Item continued. 3/3/09 — WBC reported that Comcast work is complete. WBC will remove materials from the dumpster enclosure this week. WBC discussed the lamping of the site lighting with their electrician and are waiting for a response. WBC clarified that RFI 078 Page 1 of 6 31._ �'( DIETZ & COMPANY ARCHITECTS, INC. TRANSMITTAL TO: Anthony L. Patillo CBO DATE: March 24, 2009 City Building Department 212 Main Street - Room 100 Northampton, MA 01060-3189 CC: RE: Village at Hospital Hill Phase 11 File Northampton, MA 20621 A FROM: Marc Sternick AIA ® ATTACHED, via US mail ❑ FAXED, number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 3/17/2009 Construction Meeting Minutes 17 Hampden Street Springfield, MA 01 103 telephone (413) 733 -6798 REMARKS facsimile (413) 732 -4385 i 1 7 , L e -mail office @dietzarch.com AR � 0 3'U9 • '{rill 0 shop drawings logged by: r. \2062 I - vhh new design \08 - construction administration \meeting notes \transmittals to tony patillo\2009 -3 -24 vhh meeting minutes 48_trn.doc DIETZ MMMMM .I.• .... III.. ....r I.I., 116.11 Co. 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E., :. » ..w� , :E. � .�C1 -�8 ,M��d.� ..'�: x. �.,.:£..._ .. , _ x . F,....,, _.. F ..; _.v� . _ ..,..:.,. , .�, ` , s...� .....� •, . . "�: ,. ..: ' Closed ITM -068 02950 -01 SPADE INDUSTRIAL BIKE 10/22/2008 10/27/2008 11/3/2008 2/11/2009 107 RACKS ,. .� x _. C � ..E . E. � �~ x. , ; x �...,. ,.� 10.2 '2 08..x. , ..;...27 2 ' 08 1 113/2008 : ` . .'l/2009 - 107. . r t. , �,.Q2 CR IVC� 7Y� /. 0 1 ,.00 / {1 , .. , 2/1 .. :, .. :, >..,.. , ...: -. ., sum .�:. ?. � �h,. � �.. ..,,. -�. t x <: ,: e € C ed.. � p x3' .yy .,...x t -,.. Average Days Held: 55.39 Page 3 of 3 5. Final Approved Change Order Log Project: [100386] Village at Hospital Hill Phase II Data Date: 3/25/2009 1:40 PM ET No. Date Approved Monetary Value Description Processed RCOs OCO -001 8/13/2008 $12,626.42 Change Order #1 - Game Time Powerscape Unit OCO -003 11/12/2008 $26,972.63 Change Order #3 .es :. , ,,.., •u .� ...u,�... � b 1 :. _rte ,.Y .',.�,'', P . mot' i „' •s>i' t .asta.: �k�+ �.::E N. t...:: �.. • . ..t, .xa x.....�� w•r.»E_.a..,..,.,,:.� .. � -, >a - . - >a. : }..�:�F s�.:.:,t,�'...,, „ �,:.sa�" �. �... .. _...�,�...5,.,,.a�!..i..:r�.. �......tx „ t ..,.. xt. � , ,.:..E� .7•. .a........ .i€�i .. s„ _ .. t.. ..,......, . .. • OCO -005 11/24/2008 $43,368.53 Change Order #5 ,. .:. «, +,.�.w, M�,.xtz�, t... xw'�J....m M...�✓.�ha ..,. .t�, �n;'h �... .���.������ t�..:.�.,. ;6i.,F`�H�,. �ra,uvut��aEJ.uxW �:,.3 LE ........ . .... «t.t.w P .,,a E., a... .EE K.,. .e'.E:�..ntn.t{; .. _R^. ..,w ... :�...,. rv::.e0.� .�.,kn ,,.. _.,... „e .,...._ OCO -007 12/4/2008 ($15,224.00) Change Order #7 n... 1 , ,ts_.. .. �:,.,.. � �... -x' _ �, �. ,�..�: ..�E.. .. :, -..k .. . g:- -. w ..; ,.. �r � s ' F E� � :, � � ;.,. ::. � ¢Q � �1� � 5 8 , � �. 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New RCO -003 6/4/2008 PR -003 Revised Lighting Fixture Schedu New RCO -005 7/16/2008 PR 005 - Extended Stair Landings - Bldg A1-A4 v .o-...: x;u :��:.. � E€ , se �.. • > . E E . x: :. • .,,': � e,;:3` s r.. �.� , 3�a`>E.." r r ...F ..... «„ .. ' . ,. ,,. .. , . ,. .. � . � ... . � � � .. _ � F� ;r.;;;,....7, r P an e l , u ark S ��e ram - ,a .... � ���.€ . .�:. � ...,.. � '�...w. >, .E,�. � . . .,.A ? E.. S , x. ,' -.t .. ,, .._ .. , :N� v »E�'r. x, >F r� A , .» �, «, � " .. New RCO -007 7/25/2008 PR007 - Water Closets r N e ,,. � r, ,R COQO � , � � �� ,� 4 x, , .= _ R � ? Rr � � C � f ft , war £we . ,,''''g....-_-,F m - '''".> .:,., . x .�. i... r 4 ,t .., _EkR., ,,,u d,. 4s.. New RCO -009 8/7/20 PR 009 Sconces &Exit Signs F S /fit Q6 : E � New RCO -010 8/7/2008 PR 010- Condensate Neutralizer New. $0.00 • • Page 1 of 1 Status No. Date Created Date Response Days Overdue Date Days for Subject Due Responded Response Q _. . .. t � Get .., � Q ,„�. �.�a,s .,,::�,. tx,,�_ a,..• , a,w., �iy,Fg ,..,,a��.� �Gfa��s,.� »aEE�,. .0 :.S`a���»..�, 1�� c �i ,. .3c ;a�.1,.�.,,<:a«,.,...,,1 ,.:;,.�a�.i.,,w•:u..�<�, .,.r�.�.�w.„,�c'�. _a,. at�n,..� ��...��.� as,. �. �,.,>H .�aa,o- ��tf:. . ,. ..- ...� -,x ,aL Aa.,, . ... , .... Closed RFI -073 9/19/2008 9/26/2008 0 9/22/2008 Tub & Shower / Valve & Hand Spray Locations ., r.^ ,r , ..,,,:: ,. n ::;,. . &m ... x ...� � ••,C!.. .., , _ .,:Le.., ..,.. . �v� .,P __., .., .. , °"t. 'a_'.,, .E `?dwn.f.SR ,. x.F fdE" .x 'Y }0 }' C S.' E , , � . ,� ;. � tea, x . x ,: � k •, �E... e .. �,,�., � a .i R,EEt,. ... .. ® -.9 p,_.,�ea .. x.xa <, .9•�z•.,._ ® ... x.__. .,<r.. . < .....:.� .. �� ': -.' y.. R �� e:. ,r .�. � ..r�,, 'ayye� �t JT� .�, ti � �,• � tK` P . . . . .... x .. . .. . `�h'? , A .. �* ,d .5.: •v' ,.:s 4f�... ": i" .E �'h ��'.e .w*e w .E.fl ,: E..E.Z .i. d..a'...,k, .,���.3`... �',', x. , ,:. r, x µ. -�.a m...��$ "_.r �f.�.,t_ r ..� �. E .,,uE,,:.u F , .�_., ��& �'..r�'�?.� « ... , _. ...mMi: �. x az�n,�...ar�t h._ Me..Tr€ a?.2.h..�,, .�..a�.. ,.. , x.,.. «c...a .... New RFI -075 9/29/2008 10/6/2008 170 Locations for Outside Air Sensors Page 3 of 3 f DIETZ &' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 49.1 PORCH COLUMNS AT BLDG B C 3/24/09 — DCo reported that corner joints of %" MDO at porch columns were not joined as specified. WBC agreed to use a Action: biscut joiner to finish the corners. Item continued. WBC Next meeting will be held at March 31, 2009. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton, MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ & COMPANY ARCHITECTS, INC. • Marc Sternick AIA Date Prepared: March 25, 2009 V:\2062I - VHH New Design \08 - Construction Administratlon\Meeting Notes \WP Docs \ I 00386_Village at Hospital Hill Phase II_Dietz & Co_Constr_mtg49_2009- 3- 24.doc nI,FT7_ CO. Architects Page 5 of 5 DIETZ COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 43.1 EXTERIOR PUNCH 2/10/09 - 3/3/09 — See previous meeting minutes for notes during these dates. Action: 3/10/09 — WBC reported that a Hardie representative met with WBC's siding sub at the site to review the siding punch. WBC WBC generated a more extensive and specific exterior punch list. WBC will submit that punch to TCB &' DCo. WBC will get a letter from Hardie stating that the warranty is in effect for the Hardie siding and submit it with all the warranties submitted at project close. TCB is having a solar technician come to punch the solar system. TCB requested that WBC give TCB 2 weeks notice of when a lift would be available to get to the roof or alternately rent a 40 foot ladder for access to the roof. Item continued. 3/17/09 — WBC reported that they are planning to start exterior work Monday, March 23, 2009. TCB reported that the solar technician is coming Wednesday, March 18, 2009 to punch the solar system. WBC will accommodate the technician with lifts and ladders as required. DCo reported that some exterior trim ends were not cut appropriately to meet adjacent trim /siding/roofing. WBC will review. Item continued. 3/24/09 — TCB reported that the solar technician punched the solar system and issued a punch list. WBC will generate an exterior itemized work list with values for pencil req. 12 and submit by the end of this week. Item continued. 46.1 UNIT ENTRY DOOR HARDWARE 3/3/09 — DCo reported that a representative from Schlage visited the site to review the unit entry door hardware. Schlage was Action: concerned that the doors were not prepared properly or the frames were out of square. WBC assured DCo that the mortise WBC back set was correct WBC reported that they were able to resolve the bowing in the mortise plate by adjusting the tabs. WBC is also grinding the strike plate to compensate for weather stripping and allow the latch to close more easily. DCo reported that if strike plates are ground to accommodate weather stripping the strike plate warranty is void. Marc noted that WBC needs to make sure that the entire lockset warranty is not voided. WBC said they will provide extra strike plates. WBC will review all doors and repair as needed. DCo stressed that WBC must be sure that adjustments and repairs to door hardware must not void warranties or reduce their effective lifespan. Item continued. 3/10/09 — DCo is concerned that unit entry doors are closing too fast and hard. WBC says this is required to automatically close the door given the thickness of the weather stripping. TCB requested that WBC investigate the possibility of getting the same weather stripping in a thinner size. TCB requested that WBC provide the correct strike plates in all doors if weather stripping is changed. Item continued. 3/17/09 — WBC is still investigating the possibility of using thinner weather stripping. Item continued. 3/24/09 — No new information. Item continued. 46.4 FIRE EXTINGUISHERS 3/3/09 — WBC reported that the fire department is requiring 2 fire extinguishers with signage in each common hall of all A Bldgs. Action: TCB requested to install a small fire extinguisher in each unit in lieu of the 2 in each hall. DCo will discuss this with the building Record department. Item continued. 3/10/09 — WBC clarified that DCo needs to speak to the fire department about this issue. Item continued. 3/17/09 — No new information. Item continued. 3/24/09 — Marc (DCo) reviewed the requirement for fire extinguishers with the Fire Department. The Fire Department will not require fire extinguishers in the A Bldg common halls. Item closed. 47.1 ATTIC ACCESS DOORS 3/10/09 — DCo requested that WBC install the specified fire rated access doors in attic separation walls. WBC believes that Action: there may only be one door needed in each of Bldg A3 F A4 since many of the originally specified attic separation walls were not WBC required to be built WBC will review the need for these doors. Item continued. 3/17/09 — WBC reported that they didn't think it was necessary to install access doors in attic separation walls since the attic is accessible from both sides of the building. DCo approved the deletion of these doors and requested that WBC issue a credit Item continued. 3/24/09 — Attic stairs have been installed. Item continued. 47.2 BATHROOM FAN SWITCHES 3/10/09 — WBC noted that the automatic bathroom fan switches need to adjusted by Center for Ecological Technology (CET). Action: WBC will call. Item continued. Record 3/17/09 —WBC reported that CET does not set the bath fan switches but they will provide information on how to adjust them. Item continued. 3/24/09 — WBC reported that they received information for adjusting the bath fans. WBC completed the adjustment on all fans. Item closed. 47.3 FRONT COMMON ENTRY AWNINGS 3/10/09 — DCo requested that the holes at the end of the metal frame pieces on the front entry awnings at Bldg A3 6' A4 need to Action: be sealed or covered. WBC will use an additional piece of counter flashing to cover the holes on both sides of the awning. Item WBC continued. 3/17/09 — WBC will investigate the use of plastic caps to fill holes in lieu of counter flashing. Item continued. 3/24/09 — No new information. Item continued. Page 4 of 5 DIETZ Sr COMPANY ARCHITECTS, INC. 1 7 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 32.I CERTIFICATE OF OCCUPANCY 11/25/08 — 3/17/09 — See previous meeting minutes for notes during these dates. Action: 3/24/09 — WBC revised the occupancy schedule as follows: WBC Bldg Al - Final walk through is complete. Occupied. Bldg A3 - Final walk through is complete. Occupied. Bldg A4 - Final walk through will be scheduled soon. Occupied. Bldg B - Punchlist is complete, Final walk soon, Occupy April I, 2009 Bldg C - Punchlist is complete, Final walk soon, Occupy April I, 2009 Peter Labadorf requested copies of the permit sign off for all buildings. WBC will send copies to Peter. Item continued. 32.2 GUTTERS 11/25/08 — DCo stated that WBC must install gutters before winter. WBC stated that fascia will be oil base primed and painted Action: before gutters are installed. Item continued. WBC 12/2/08 — WBC reported they will be installing gutters at Bldg AI &'A2 this week. Item continued. 12/9/08 — WBC reported that gutters are currently being installed. Item continued. 12/16/08 — 3/10/09 — WBC reported that gutters are installed over primed trim. WBC will remove gutters in the spring, paint the trim and replace the gutters. Item continued. 3/17/09 — WBC reported that lower roof gutters are currently being installed. Item continued. 3/24/09 — WBC reported that lower roof gutters are complete. Item continued. 33.2 EPDM ROOF MEMBRANE AND COPING 12/2/08 — 2/17/09 — See previous meeting minutes for notes during these dates. Action: 2/24/09 — Tom K. noted that if the roofs were not completed soon, there will be contractual consequences for the Contractor. WBC Item continued. 3/3/09 — WBC reported that they will no longer be employing Sulenski to finish the roofing. WBC is getting pricing from Titan roofing to finish the job. Item continued. 3/10/09 — WBC reported that a new subcontractor, Titan, will be finishing the roofing job. Coping material is scheduled to be delivered March I I , 2009. WBC stated that coping will be complete by March 25, 2009. Item continued. 3/17/09 — WBC reported that Titan is scheduled to install coping Monday, March 23, 2009. Titan will start EPDM work list items Wednesday, March 18. Titan will provide manufacturer's inspection and warranty as well. DCo approved the use of gravel stop on areas of "wide" parapet in addition to originally specified areas. Item continued. 3/24/09 — WBC reported that coping material was delivered but most of it was 0.40 gage. WBC requested 0.50 gage metal coping. DCo approved. WBC will return 0.40 and provide 0.50 gage metal coping. Metal coping will be installed white side out and painted appropriately. Item continued. 35.1 ENERGY STAR COMPLIANCE 12/16/08 — 2/17/09 — See previous meeting minutes for notes during these dates. Action: 2/24/09 — TCB reported that the Bldg A3 blower door test is complete and Bldg A4 is scheduled for Friday, Feb 27. TCB has not Record received test results yet. Item continued. 3/3/09 — WBC reported that the Bldg A4 blower door test is complete. TCB has not received test results yet. Item continued. 3/10/09 — WBC reported that the Bldg B EY C blower door tests are scheduled for March 17, 2009. TCB reported that test results were supposed to be submitted by the end of February but were not. Item continued. 3/17/09 — WBC reported that the Bldg B EY C blower door tests are happening today. Item continued. 3/24/09 — All blower door tests are complete. Test results were received for A Bldgs. Item closed. 39.1 BUILDING OCCUPANCY 1/13/09 — 2/24/09 — See previous meeting minutes for notes during these dates. Action: 3/3/09 — WBC reported that Andrea (TCB) received the keys for Bldg A3. Item continued. WBC 3/10/09 — WBC stated that Bldg B will be ready for occupancy by April I, 2009. 3/17/09 — TCB noted that Bldg A4 was ready for occupancy March 13, 2009. WBC verified that Bldg B EY C will be ready for occupancy April 1, 2009. Item continued. 3/24/09 — No new information. Item continued. 41.1 BARRIER FREE TUBS 1/27/09 — 2/24/09 — See previous meeting minutes for notes during these dates. Action: 3/3/09 — TCB reported that the tubs will be finished today. Item continued. TCB 3/10/09 — TCB reported that the tubs should be complete. Scott (TCB) will review. Item continued. 3/17/09 — TCB reviewed the tub alteration at site walk through and was not completely satisfied. TCB will contact tub sub. Item continued. 3/24/09 — TCB reported that the tub sub will be returning to do a gel coat. Item continued. Page 3 of 5 DIETZ ✓ f COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 I03 (413) 733 -6798 Fax (413) 732 -4385 3/17/09 — DCo reported that HPS lamps are not allowed per city requirements. WBC will use 50w MH lamps in bollards. WBC is researching the possibility of using a smoked or refracting lens on the bollards. WBC verified that the 100w MH lamps installed in pole site lighting were the ones specified. TCB was concerned that WBC missed a revision specifying a lower wattage for the pole lights. DCo will review this with CES. DCo will ask BDG to review the puddle at Bldg B 6' C at their earliest convenience as WBC is planning to pave this area the first week of April. WBC noted that it is important to consider Mass Development's new planned road behind Bldg B 6' C when resolving the puddle issue. WBC reported that they will be starting concrete stair repairs in front of Bldg A3 on Monday, March 23. Item continued. 3/24/09 — WBC is still researching the possibility of using a smoked or refracting lens on the bollards. DCo reported that when CES reviewed the lighting submittal they rejected the proposed wattage and asked for a resubmittal. WBC asserts that their electrician provided lamping consistant with the approved photometric plans. TCB asserts that Tom had noted that he wanted the lowest wattage of the two photometric plans provided. He feels that the lamping is too bright and requests that it be lowered as much as possible. TCB requests that BDG use a light meter at the site to measure light out put from pole lights. BDG reviewed the puddle at Bldg B & C with Mass Development and generated two repair options: 1. If Mass Development builds their new road this year than WBC will not pave their final coat in the parking lot. Mass Development has a meeting this week to decide when their new road will be built. 2. If Mass Development does not build their new road this year than WBC will pave their final coat and re -grade the area to allow water to sheet drain off the parking lot. WBC will report back to DCo 6' TCB at next Tuesday's meeting to decide which option they will implement. Item continued. 7.5 PENDING CHANGE ORDERS 6/3/08 — 3/17/09 — See revious meeting minutes for notes during these dates. Action: 3/24/09 — TCB, WBC, & DCo discussed the following PCO's: WBC PCO 045 Plumbing vents — TCB approved. DCo PCO 077 Dryer Vent - WBC will void. TCB PCO 078 Additional Tamper Switches - TCB approved PCO 005 /Change Order 002 Revised bath exhaust fan - WBC issued PCO 080 Deduct for over charge of PCO 005 - $2950. TCB approved. Item continued. 26.2 PUNCHLISTS (INTERIOR) 10/14/08 — 2/24/09 — See previous meeting minutes for notes during these dates. Action: 3/3/09 — Bldg A4 unch is complete. Item continued. WBC 3/10/09 — Bldg B 6' C punch is scheduled for March 16, 2009. Scott (TCB) will do final walk through on Bldg Al 6' A3 today and Bldg A4 on March 12, 2009. WBC reported that they completed outstanding punch items except mechanical tempering valves and thermometers in all occupied units except for five. WBC plans to have these five units complete today. WBC will continue to coordinate with Andrea to get into all occupied units to complete mechanical items. WBC will submit a marked up punchlist to Scott (TCB) prior to final walk through for each building. Item continued. 3/17/09 — Bldg B 6' C punch list is complete. Scott completed final walk through on Bldgs Al -A4. The following items are incomplete at occupied units: Tempering valves, thermometers, adjusting bath fan switches, Pergo flooring issues (Bldg A4 only). Item continued. 3/24/09 — Scott (TCB) clarified that final walk through is not complete yet at Bldg A4. Scott will schedule a final walk through at Bldg A4, B 6' C soon. TCB requested that WBC get confirmation that 3 coats of wax were installed on all VCT. WBC reported that they completed outstanding punch items at building Al 6' A3 and some at Bldg A2. Item continued. 27.1 WASTE MANAGEMENT RECYCLING PLAN 10/21/08 — 1/27/09 — See previous meeting minutes for notes during these dates. Action: 2/3/09 — WBC noted that the Recycling Plan has been in place and reported that they have two cardboard dumpsters on site and WBC are using them. Item continued. 2/10/09 — No new information. Item continued. 2/17/09 — TCB concerned that they are not really seeing much recycling happening. TCB noted that WBC will be required to submit a written report on their recycling plan upon completion of the project. Item continued. 2/24/09 — Present — No new information. Item continued. 27.2 LANDSCAPING 10/21/08 — 12/30/08 - See previous meeting minutes for notes during these dates. Action: 1/6/09 — WBC reported that they received a punch list from BDG. Item continued. WBC 1/13/09 — 3/10/09 — WBC reported that all landscaping work is on hold until spring. Item continued. 3/17/09 — WBC expressed two concerns for parking lot L -23 at the rear of Bldgs A I , A3 6 WBC discussed the following concerns with DCo, TCB and BDG at the meeting. The first was that two islands in the parking area could make it difficult to plow. TCB decided to keep the islands as originally specified. The second was that the concrete sidewalk that transverses the lot may heave at a different rate from the adjacent asphalt or may be damaged by road salt causing future maintenance issues. TCB approved WBC's alternate suggestion to stamp the cross walk. Item continued. 3/24/09 — WBC will coordinate the installation of the top coat and islands in the parking lot behind Bldg A1,3 6' 4 with Andrea (TCB). WBC reported that they will start landscaping next week. Item continued. Page 2 of 5 • DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 Phone (413) 733 -6798 Fax (413) 732 -4385 MEETING NOTES MEETING DATE: March 24, 2009 MEETING: CONSTRUCTION MEETING NO.49 PROJECT Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill — Construction Trailer Project No: 2062IA Northampton, MA PRESENT: DISTRIBUTED TO: Marc Sternick, Dietz 6 Company Architects, Inc. Tom Kegelman, The Community Builders (TCB) Samantha Wood, Dietz 6' Company Architects, Inc. Stephen Fish, The Community Builders !' _ _ - • Sue McCann, The Community Builders - _ = Scott Drumm, The Community Builders Scott Drumm, The Community Builders Homayoun Sarabi, The Community Builders Tom Kegelman, The Community Builders Tim Williams, Williams Building Company, Inc. (WBC) _ _ _ = • Bernie McKernan, Williams Building Company, Inc. Kevin Letendre, Williams Building Company, Inc. Tom Welch, Williams Building Company, Inc. Tom Welch, Williams Building Company, Inc. Kevin Letendre, Williams Building Company, Inc. Carl Altamura, Williams Building Company, Inc. Ann Capeless, Williams Building Company, Inc. Randy Collette, Williams Building Company, Inc Emily Sheedy, Williams Building Company, Inc. Randy Collette, Williams Building Company, Inc Marc Sternick, Dietz &' Company Architects, Inc. (DCo) Kerry Dietz, Dietz Gs Company Architects, Inc. Samantha Wood, Dietz 6' Company Architects, Inc. Krista Benoit, Dietz & Company Architects, Inc. William Barry, Barry Engineers it Constructors, Inc. (BECI) Mark Darnold, Berkshire Design Group (BDG) G. Jay Vinskey, Berkshire Design Group Marc S. D'Urso P. E., Berkshire Design Group Scott A. Sullivan P. E., Consulting Engineers, Inc. (CES) Anthony L. Patillo CBO, Northampton Building Department Peter Labadorf, Labadorf Associates, Inc. Phil Madonia, Massachusetts Housing Finance Association (MHFA) WEATHER Sun, 30's Corrections to previous meeting notes: Progress Report None Punchlist Status: Bldg A I - A4, B 6' C punch list generated. Bldg A I - A3 final walk through complete. Requisition Status: Pencil Req. 12 Attachments: Logs Time for Completion: February 25, 2009 (Substantial Completion of I 16 units) April 27, 2009 (substantial completion of entire job) Contractor Schedule: 6 months — October 26, 2008. GC schedule revised. See item 1.9 Notice to Proceed date: Partial NTP April 28, 2008. On hold May 2, 2008 — May 8, 2008. Final NTP May 8, 2008. Percent Work completed as of February 28, 2009: 96% 1.14 HIRING 3/25/08 — 2/17/09 — See previous meeting minutes for notes during these dates. Action: 2/24/09 — Tom K (TCB) is scheduled to discuss this with Tim (WBC) Wednesday, Feb. 25. Item continued. WBC 3/3/09 — Tom K (TCB) discussed this with Tim (WBC) and WBC will submit the required backup. Item continued. 3/10/09 — WBC will submit a revised letter. Item continued. 3/17/09 — Present — WBC will provide a revised letter for closing. Item continued. 2.7 MASS DEVELOPMENT /SITE UTILITY COORDINATION 4/29/08 — 3/3/09 — See previous meeting minutes for notes during these dates. Action: 3/10/09 — WBC reported that they removed the building material from the dumpster enclosure. WBC confirmed that lamping WBC installed for site lighting is not the lowest wattage available. TCB requested that WBC use HPS lamps in the pole site lighting DCo fixtures. DCo will ask BDG to review the town requirements to see if the lower wattage HPS lamps are acceptable. TCB requested that WBC use 50w HPS lamp in the bollards and a light diffusing lens if available. WBC agreed to change lamping upon approval. Mass Development has been notified about the puddle at Bldg A3 6' A4. BDG will review the Bldg B 6' C puddle again when the snow clears. TCB & DCo reviewed the broken concrete stair in front of Bldg A3 and decided that it would acceptable to remove the bottom portion of the broken stringer back to 'A of the very bottom step on both sides. WBC would then have the handrails fabricated to fit appropriately. TCB requested that WBC provide a smooth finish on the concrete repair. Item continued. Page I of 5 DIETZ & COMPANY ARCHITECTS, INC. 5 TRANSMITTAL APR - 2 2009 TO: Anthony L. Patillo CBO DATE: March 31, 2009 City Building Department 212 Main Street - Room 100 Northampton, MA 01060 -3189 CC: RE: Village at Hospital Hill Phase II File Northampton, MA 20621 A FROM: Marc Sternick AIA ® ATTACHED, via US mail ❑ FAXED, number of pages not including this page: COPIES DATE CSI No. DESCRIPTION I 3/24/2009 Construction Meeting Minutes 17 Hampden Street Springfield, MA 01 103 telephone (413) 733 -6798 REMARKS facsimile (413) 732 -4385 e -mail office @dietzarch.com shop drawings logged by: v: \2062 I - vhh new design \08 - construction administration \meeting notes \transmittals to cony patillo \2009-3-3 I vhh meeting minutes 49_trn.doc DIETZ UP ,... ....r SI . nw u.0 ■u.L .• - Co. Architects Status No. CSI Descrption Date Submitted Date Received Date Response Date Days Held Due Responded direction of CES, Inc. :: z � , , _.... , . s - u• , :: n , �..,, _.. A »2", S:a: <�zr � _., r�EE FC -.. _ <r�. E, ,., .,: < c ».,.. < .am.; ;.5., ,.. C "Y. xiR .E. €� � N �t , Itze.. 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Y > m .�',.".Sz -gym. x.M �� F. � a .fa. �. >. ;< ,. :c ,i "€ t� 7<•; .7,a,. rx. #�:i: `?..Y ..€ r Y m.r...x..... - .dES.Yi ,.,., c.v.. � a .r a.�t• ....,r, am .> �,..- r trtr . ��t�-.�n ,t....... - . -n., .�d .�.. ���`��:� s.x',r ;k r... =emu . � _ Y".y ?�` PR -011 8/14/2008 Homasote a . �� �t � PR -012 8/22/2008 Ceramic Tile PR -014 10/16/2008 Dishwashers r . �:�N.l.t n.�a�n FE «a N::.3 Y �.��w.u�a ��C€ .,w. ��:.:.o. _ . � . ,,.. . ,_. z aster o. a_..- , ?A. , x . a °- � �.E.. >a t...r_r• r �x. -,4.5' ,�.. ._ _ , .. ., .. _ _,._ . - PR -015 10/27/2008 Kitchen Cabinets Page 2 of 2 Status No. Date Created Date Response Days Overdue Date Days for Subject Due Responded Response ( y , aTa }� .i U72 9� �Q 0 22 8 ; Tt � l • ., 5�t� �..�• _�a. ' . a . , ; {� ter LOC tons ,... 9 J � � E � �J �2p� C ae Hea a �_5 .+"�m,.c�.,�{..a . ,�, �w ,.. .�.r;. .. ���.,<af _., a n M. r. '9;26;2008 � dx €EFf���� \v o . , �., . . _� „_ ...cam... .... ,.. ,... C �: .....<. � E Clos RFI -07 9/1 0 9/22/2008 Tub & Shower / Valve & Hand Spray Locations , u. 7:. _ E E ,E x,,, ; a . . .. ..:MI i� d:.:. Ax� n...,. R Y.. .,. .. -< - ., ^x ,.. s k:sa s,,.. ' � . .. .. ; � 9I'1.8 €� . X28 �8 � , !22/0C}8 .. , ,.am,Atta Sheetrack to t a �, _ � � . ��� „mo �S:ww�i ,.��wn.•,�k' .,. �'s*.:axa??rs�ux�w�.k#,.� .,.,.�.�... ,, a. ��� �>A�c��:�'�za, r .. �. E E �� �. New RFI -075 9/29/2008 10/6/2008 50 for Outside Air Sensors Page 3 of 3 2. Request for Information Log Project: [100386] Village at Hospital Hill Phase II � Data Date: 11/25/2008 8:32 AM ET Status No. Date Created Date Response Days Overdue Date Days for Subject Due Responded Response Closed RFI -001 2/11/2008 2/18/2008 0 2/14/2008 Foundation Wall Thickness - :-c:.= X x - ..a.: {;t tN , ,.. ' . ,,, t ,; «. E • F • �.� .", a .,, \ E.E R „• i :- le a IC2 Fa F' ha 'f•,.. � O : t ,. RC ' M ..t.. � ' L Y...E E: �..r :e `xi^t�, kx?i'?,.. _ sr��'R: •a,T ; "�::: "' ��a�nEN� „F..:a,ma�� ;.� m< . ,�E,> :. •.E!tt�..��cF�..�. Y�°� Closed RFI -003 2/11/2008 2/18/2008 0 2/14/2008 Elevation of Exterior Walls >.-.. .. ,,. <.e. .,.,(� z n.... h '...., , >,: ,... , • . ...v .... ” E.. iz +a i ,. Efff .,, , t , X 4 f "" t4`A,., :, «, a4a T.'..:' >,, , .. .. • +f h ... c..3 . _ . • , ,. ® !x`�Y E e. , ,' t` .. "@,.Ef, :.,.. . •:,. . E 0 E % E.. % E,t, ; �_ � ga E�rt4i`, i .' - «Ra. -; -. ab'.a -_ ,n_ Yp 'v - .m ,u ., .nG .. ..'st�'. _ ,.,6.. .. .- h- .z..,,u.. «.. mw.`,'sfa5 se:, .. ' eL r ,3�s'kt. • , Wk...� .rx.x, Closed RFI -005 2/12/2008 2/19/2008 0 2/14/2008 Seam detail c_sm ., ?`:�, `'a ... xff�t<. I.x„ f� u ^t -t. trt .. ' 3•;8 -, mG„ .. E . M`'"{✓ t .,::;, { f` x . . 'a`a. :a.. ;..� F..4". w' ..x 'a.• .. xi... „ =n .. L �:5 V�- zs q d��, n'�`kw .>._�t,3Z �..E,. Nk.rc. ._.., -. �k -.. �, .a _. '.tr ,. ”. _ ..ntE .'�xnwY »..e , .< :.. • .• ". .` : . Closed RFI -007 2/12/2008 2/19/2008 0 2/14/2008 Sleeve footings .. t. ,3 Y;...� "*vm KM�{t '. �,x :E ,'"'-@» .x ,a_."L .?e^., ?� ... Ott, €C E % ,t , E R �, .. � i ;: x�E ,. E _a � I t s�fl tiOn , � Fvc ., :�� �t - - .�. .,�, ku VE. .:., < �, �.;��,a, _�,.�.an n m :glut• t� ',a� €it,rv..�. .,,,." » Mn.E,,.:.: -_ �� „ s.� >...ar��>a ry Closed RFI -009 2/14/2008 2/21/2008 0 2/14/2008 � Spec G3 y w, �i N f R i aa;; ,, 18do MI# ati tl x -:. & Sf:dk .,, -��� ,. , , sP �: rN r R =.•:..„a , nM ::...> . < - �..':i�_..x .., ,� w. tt3El,.,:;ia"eax . >�a.,.,�EEai „:e<,E €E, :YdE. a<E? �„E,,.., ::. »,�€�.k<..h:€�`,� , ..�:^a �ti.N�?,.!'.tkiw 7 ,•<...,te:a.. „ .�., ...,. �..x,.. .. ...x., Closed RFI -011 2/14/2008 2/21/2008 13 3/5/2008 Detail D26 .. :.<R.. .e. as w. •. e ,,.. :., M: ;^ . .._ tt , Y ,. ,. Nq? sY .N , .,p. :... <. e , ,..N NE;. » ..tf E .a.. ?Y m' 1 ..,._.r A :tY°�x +. G i' pp .f t� hea e$ .?:eiwu€ .'>az;,.... .. 3, Vie, wsa, : , t�k,w �.' ,.P z. :...«,. A ,mk'.vC 1 ., `. t t & a Closed RFI -013 2/14/2008 2/21/2008 13 3/5/2008 Building A2 window awnings Erv.. , b P,'kNiE -. „ -c,. rry - „x, t . ,_, e. 2R` �'� ; x a :• y t�„ > . s `+, ;. 2. - �f k N t ^..: b# , ";� '°Y. a " ^ f`� a D. .h'• A L ,. a • i E eA .2 s�ei�N�� � .�.�„ �;� »m „�.,.�' E�a�.r,� »„ ..a ,•�.... .. -�. a'. w a�w".�3��z. �:.. :�..,,,. �. ..... .. „. >.,..�:.,� €U§�.. �:,. �i,. E. =, .ue...,.,k . u� W «.�, .z, a t. m w �., ,......_.a. Closed RFI -015 2/14/2008 2/21/2008 13 3/5/2008 Metal canopy details >' . F ` �._ .A •�b �.x n+:p 5 4.>•.� :` 17r� �C�?.a.��Q,. ,a ,, s„ ".„ . , ,..... � .. .,�, x.�"C�,r! _,. <�htt;rvt .v�s..E,§, ,,� �.x ,de.��3 ra� > ». ....., -_., .. .� . -..t .,, ,. Closed RFI -017 2/27/2008 3/5/2008 0 3/5/2008 RE: Window Style "`QAY k<. Z as..fa"SL wrr} w:':.?•. F , s' - ff X„ �E,e� 0 ” ..n:, e �y st�_ : ., s. •., ... 34.'e . '.. ,._: ..:a , k , 't . 'E . `P,.?Rz a . ,. .zso. R 'e _ s , .. - n•. ���Q .� Y , mk . s.,. 'tfi. .,,.E §5 YY kuE, x. , . , {. I �. Yt � E.. �.t � �: � RE � �[ fj 1Af C�'GlA � . - -.: '- .:..... NEtYu - z a. E( L ,,... a..a$ .. .aa...� ... '' x „.. E, , ,... .3 .. `�:. a..,.�i •sx. , � - x„ Vie.. S..•t - L'✓. E E ..: t�tt� ts. - .. ` XS�t�4' 3kfC —�..e. _....... — S .... ,.sx , , nGu- - ,rv.�x:•ft �. e �<.���k�, &. -.3 =nth - - & ry - 'x�.:+�' a m »E Closed RFI -019 2/27/2008 3/5/2008 0 3/5/2008 RE: H Window . rat f,. w E E a . E �nd N 4lr $tom xx�. _, _ a .x, , . . ��t�. , . J i� =' � k '[, ��� �` _. .......:=t,1$ ... .� tN': .» ...<.... .. :::..wNf .f,» .. £..: ,...�,.rai.a .o- . ,�;...� >.- ,, -�>�- t� vfi ,e�_.. ,E�... � , ,�._ .......... Closed RFI -021 2/27/2008 3/5/2008 0 3/5/2008 RE: L Window ...s,< :sue r�• . , .. n .asE' '� E�.,z ” r y �' :, - ffi € f E<&5>: . _ r x .•:f�\ »3....- __ p ::' "a;aa.. o.. ai, t .> t x... ..f,. » -. .., .; >t .., ., -.: a:� . t . , .. -xs •t. E:�. = . '_:, �=E,. � ':. W m, ll { � 17411 f R E!• 4*. ,.M,nn ar Closed RFI -023 2/27/2008 3/5/2008 0 3/5/2008 RE: Tempered Glass .... trx{ tt?. ...t ....; ,:... x . <'•t 2"rl,e':... a. , -,N... -f w. ✓AG .�. .s L Ult DaIr15� :.k..': v:.?'tr... .,.t., - -. - .�, aw axf "71', ."=�.s,,, a.._�t'a::? Closed RFI -025 4/8/2008 4/15/2008 1 4/16/2008 AC Units _., •' :.a.. ,�`Q �.,. r k ., R , {:a, P.'��' s. :: `. .,q�t - � ,�f � id - t r �, ' " Closed RFI -027 4/29/2008 5/6/2008 1 5/7/2008 AC Unit Height ..,<, , Et +. _ ., .. ,.. . <:F -:.. , t , .:::: ' ff "mfi. <. �e.. -ws•.s n' .., � m, -.�, ,,, < ,....,. . .w.Y ... - c.,, ` `,...J - `?`t�Y ,€E SC F ,1: .fle a., t 1 .� , � ,::.�, N �, +.� � <� s : g• :. fit, � .!�" s;E:c. � `� '� `� +"`vLE�.. . r `� t �a »�. `•� atr,€x,: .., .,ti. .. "�nr� ',Io ,. ..�,. -� ce N „�«..u�'sa�'�.�.t,.xc ...; E`�a°a..��,'r��a� . -�.,�, ,. N�,a.� «��G� __..."�- n ,.. -�c . .. Closed RFI -029 4/29/2008 5/6/2008 0 5/1/2008 Box Header t E '.f ,E R E E o 1 E a f t t :f E �tf e - t a °,< � E �?- ., infmNtt�`!. a. •,:+'lkk ., z ,. ..' ",.t, r,... , Closed RFI -031 4/29/2008 5/6/2008 0 5/1/2008 Solar Panel Location �<scN E E Closed RFI -033 5/1/2008 5/8/2008 0 5/1/2008 Electrical Fixtures 4 1L t: �, :...:. .f.. -.5 o . «. +::_'. .'. » ..,. a eAZ RF ^w { #1 x ,M':. f. < t; f f >•t, f f:t E'" E f� a Closed RFI -035 5/1/2008 5/8/2008 0 5/1/2008 Floor to Floor ties a <^ Page 1 of 3- Village at Hospital Hill Weekly Progress Date: Project # 20621 BLDG l % COMPLETE I BLDG C.... % COMPLETE Framing Au Framing /0 0 Roof framing /UV Roof framing / v Roofing /ar Roofing lab' Rough plumbing /LU Rough plumbing /iv Rough sprinkler iOU Rough sprinkler /v Rough electrical /1/1) Rough electrical /r!(. Fire alarm kS Fire alarm fr endows ! ai/ Windows it-1i Exterior Doors Exterior Doors Siding 49 Siding ° Exterior trim Qg Exterior trim (;) p Dryer vents /ov Dryer vents /ao Gas lines /UL/ Gas lines Juts Insulation Insulation GWB GWB Interior paint Interior paint Exterior paint Exterior paint Interior finish carpentry Interior finish carpentry Heating ) Heating 40 Interior doors Interior doors Exterior Carpentry Exterior Carpentry Finished plumbing Finished plumbing Finish Electrical Finish Electrical BLDG % COMPLETE BLDG % COMPLETE Framing Framing Roof framing Roof framing Roofing Roofing Rough plumbing Rough plumbing Rough sprinkler Rough sprinkler Rough electrical Rough electrical , Fire alarm Fire alarm Windows Windows Exterior Doors Exterior Doors Siding Siding Exterior trim Exterior trim Dryer vents Dryer vents Gas lines Gas tines Insulation Insulation GWB GWB Interior paint Interior paint Exterior paint Exterior paint Interior finish carpentry Interior finish carpentry Heating Heating , Interior doors interior doors Exterior Carpentry Exterior Carpentry Finished plumbing Finished plumbing Finish Electrical Finish Electrical r //y)5( Village at Hospital Hill Weekly Progress Date: Project # 20621 BLDG i{-/ % COMPLETE BLDG 4-? % COMPLETE Framing /0 u Framing /rev Roof framing Ali) Roof framing /uv Roofing / 14° Roofing / I Rough plumbing /d Rough plumbing ///0 Rough sprinkler /4 d Rough sprinkler /" Rough electrical / 1 ) Rough electrical // ) Fire alarm 5 5 Fire alarm C- Windows / dv F Windows /v Exterior Doors Exterior Doors . Siding / a 0 Siding /yrJ Exterior trim Q Exterior trim 4' Dryer vents /1) D Dryer vents /vv Gas lines /ea Gas lines ma Insulation /d ! Insulation /1/0 GWB /du GWB /OU Interior paint g D Interior paint 70 . Exterior paint 90 Exterior paint 6 70 interior finish carpentry Interior finish carpentry Z/2 Heating Heating Cj 0 Interior doors interior doors /j' Exterior Carpentry 00 Exterior Carpentry //J/J Finished plumbing Finished plumbing Finish Electrical Finish Electrical cip BLDG it l j % COMPLETE BLDG 4 y % COMPLETE Framing /IA Framing /0v Roof framing /Uv Roof framing / N Roofing / in" Roofing it'v Rough plumbing /u - Rough plumbing /Ov ' Rough sprinkler t uJ Rough sprinkler /U0 Rough electrical /UcJ Rough electrical /Po Fire alarm 66 Fire alarm $S Windows / Dv Windows /P Exterior Doors Exterior Doors Siding 7 0 Siding /1n) Exterior trim S 0 Exterior trim / go Dryer vents /a J Dryer vents pry y Gas lines MI Gas lines / 1/1) Insulation / o J Insulation / 1/ t GWB _ 7P GWB interior paint Interior paint Exterior paint ,t Exterior paint interior finish carpentry Interior finish carpentry Heating qo Heating f,/h Interior doors Interior doors `Exterior Carpentry 7l Exterior Carpentry / Dp Finished plumbing Finished plumbing Finish Electrical Finish Electrical DIETZ 6' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 31.2 SHEET ROCK AT TUB SURROUNDS 11/18/08 — TCB reported that WBC was not providing sheet rock over tub phlanges as detailed. DCo requested WBC repair Action: this: Item continued. TCB Next meeting will be held at November 25, 2008. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton, MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ Fa' COMPANY ARCHITECTS, INC. Marc Sternick AIA Date Prepared: November 19, 2008 V:\2062I - VHH New Design \08 - Construction Administration \Meeting Notes \WP Docs\ 100386 Village at Hospital Hill Phase II_Diea Er Co_Constr_mtg31 _2008 -I I- 18.doc r)IET7 Elf CO. Architects • Page 5 of 5 DIETZ FY COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 I I/1 1/08 — WBC stated that they will guarantee plantings. They will put in plantings this fall if weather permits. If not they will wait until spring. 11/18/08 — TCB reported that the retention pond for storm drainage has not been released because the soil is not stabilized. TCB thought that sod would provide the proper stabilization. TCB will follow up with the city about what they require for proper soil stabilization. Item continued. 27.4 INSULATION 10/21/08 — WBC reported that Lou Hasbrook, the Northampton building inspector, inspected the insulation at Bldg A2 and Action: approved it. Item continued. WBC 10/28/08 — WBC reported that Lou Hasbrook has approved Bldg A I . Item continued. 11/04/08 — WBC reported that Lou Hasbrook has approved Bldg A3. Item continued. 11/I 1/08 — No new information. Item continued. 11/18/08 — WBC reported that Lou Hasbrook has approved Bldg A4. Item continued. 27.5 METAL ROOFING 10/21/08 — DCo will not accept scratched metal roofing repaired in the field with paint. All metal roofing must be factory finished Action: as specified. Item continued. WBC 10/28/08 — No new information. Item closed. 11/04/08 — TCB concerned that it appears that the metal roofing color does not match phase I. DCo will investigate. Item continued. 1 1/1 1/08 — WBC reported that their roofing sub mistakenly provided the wrong color roofing. WBC's roofing sub will replace the roof with the correct color. Item continued. 11/18/08 — WBC is meeting today, Nov. 18, with their roofing sub to discuss. Item continued. 27.7 DOOR SUBMITTAL 10/21/08 — WBC is discussing with Marc changing the rear exterior door frames from welded hollow metal to steel adjusta -fit Action: frames with pre -hung doors. Item continued. WBC 10/28/08 — WBC reported that they will be using the adjust -a -fit door frames. DCo clarified for WBC that only the first floor unit entry doors need to be barrier free. Item continued. 11/04/08 — WBC reviewed door package with door rep and reported that they should be able to furnish and install what was specified. WBC will be getting a delivery date soon. WBC will submit on storm doors. Item continued. 1 1 / I 1/08 — WBC submitted the cut sheets on JeldWen interior passage doors that DCo had approved via email. WBC raised a concern about using the specified commercial grade door hardware on hollow core interior passage doors. WBC would like to use alternate residential grade hardware. DCo will investigate. WBC submitted cut sheets on exterior fiberglass doors and stated that these doors will accommodate door specified hardware and weather stripping. DCo approved. DCo clarified that WBC owns storm doors. WBC will submit on storm doors. Item continued. 11/18/08 — WBC reported they have started receiving interior doors. Exterior doors are scheduled to arrive on site Dec. I, 2008. WBC is working with the door manufacturer to get them sooner. WBC will submit on storm doors. Item continued. 29.1 MUNCHKIN BOILER 11/04/08 — TCB requested to see and hear the operation of the Munchkin boilers as soon as they are operating to make sure it Action: will not be necessary to install extra sound proofing at the mechanical rooms. Item continued. TCB 11/I 1/08 — DCo will put TCB in touch with the project manager of the Amherst Housing project so they can experience an operating Munchkin boiler. Item continued. 11/18/08 — TCB reported that since boilers will be commissioned soon they will review boiler noise on site. TCB gave approval to WBC to use the boilers for permanent heat Item continued. 30.1 PARAPET BRACKETS - BLDG AI &A2 I I/I 1/08 — WBC requested to use Fypon, painted, for the roof brackets at the parapets of Bldg Al &A2. DCo agreed this would Action: be ok. WBC will submit on the Fypon brackets. Item continued. Record 11/18/08 — WBC submitted on Fypon brackets. Dco approved. Item closed. 30.2 PILASTERS - BLDG AI &'A2 11/I 1/08 — Marc noted that the woodwork joints on the pilasters did not meet specifications. The joints are opened up and are Action: therefore unacceptable. Marc is open to reviewing suggestions for solutions from WBC. Item continued. WBC 11/18/08 — Marc again noted that the joints were not constructed to specifications and are unacceptable. Tom W. agreed that the horizontal joints were not constructed to a reasonable standard of care, as they were not hidden behind the horizontal trim bands. He did contend that the MDO miter joints would not hold up under any joint configuration. Marc offered one possible solution is to overlay the panels with cement board, using aluminum channel corners. Item continued. 3I.I RADON TESTING 11/18/08 — TCB reminded WBC that radon testing needs to be done before occupancy because TCB needs a certificate from the Action: environmental engineer. Scott (TCB) will investigate the process for testing. Item continued. TCB Page 4 of 5 DIETZ El COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 11/04/08 — WBC submitted the PCO for the carpentry part of the roof venting change but is still waiting to hear from the roofer WBC for the roofing part. WBC's roofing sub has not spoken to them in two weeks. TCB approved the carpentry part of the roof venting PCO as T. & M. not to exceed $11,000. Item continued. 11/04/08 — WBC reported that they were able to contact their roofing sub and will issue the PCO for roofing at vent changes as soon as possible. WBC reported that the carpentry part of the venting change is complete on Bldg A2 and the roof is currently patched. WBC will start on Bldg Al next week. DCo requested that WBC get the roofing complete as soon as possible. Item continued. 11/18/08 — WBC reported that the carpentry work for the change in roof vents is nearly done for Bldg Al Si A2. WBC is meeting today, Nov. 18, with their roofing sub to get information they can submit with the PCO. Item continued. 25.4 ELECTRIC SWITCHES — BLDG B &' C 10/7/08 — WBC reported that they are installing (9) necessary switches at Bldgs B &' C that were not specified on the Action: construction documents. WBC will issue a PCO for approval. Item continued. WBC 10/14/08 — WBC will issue a PCO for electric switches soon. Item continued. 10/21/08 — WBC will issue a PCO for electric switches this week. Item continued. 10/28/08 — WBC will issue a PCO for electric switches this week. Item continued. 1 1/04/08 — WBC will issue a PCO for electric switches this week. Item continued. 1 1/11/08 — WBC will issue a PCO for electric switches this week. Item continued. 11/18/08 — WBC will issue a PCO for electric switches this week. Item continued. 26.2 PUNCHLISTS 10/14/08 — TCB requested that DCo send them their standard punchlist for review. Scott (TCB) and TCB's property Action: management will be contributing to DCo's punchlist. TCB requested that WBC handle the punchlist building by building as WBC apposed to unit by unit. TCB requested that everyone have a dry run punchlist review in the first completed unit to work out any bugs. Item continued. 10/21/08 — TCB received DCo's punchlist and will review it. WBC will send their standard punchlist to TCB for reference as well. Item continued. 10/28/08 — No new information. Item continued. 11/04/08 — TCB will generate punch list and coordinate it with DCo. DCo will submit it to WBC. Item continued. I I/11/08 — TCB requested that WBC focus on completely finishing one mock -up unit as soon as possible. Item re- opened. 11/18/08 — WBC reported that Bldg A I is scheduled to complete punch items Dec. 26, 2008 and Bldg A2, Dec. 19, 2008. WBC will request the city visit the site to clarify the C.O. process so there are no surprises. Item continued. 26.3 BICYCLE PAVILLIONS 10/14/08 — TCB reported that they are exploring other options for bicycle racks and requested that WBC not order the bicycle Action: racks originally specified. Item continued. TCB 10/21/08 — Clarification from 10/14/08: WBC has ordered the bike racks. TCB DCo are exploring options for bicycle DCo canopies. Item continued. 10/28/08 — No new information. Item continued. 11/04/08 — DCo submitted prefabricated bicycle sheds to TCB but TCB did not approve. DCo will submit cedar shed design. WBC requested the locations of the sono tubes this week. Item continued. 11/11/08 — DCo submitted the proposal request for the bicycle sheds. Item continued. 11/18/08 — TCB reported that they have not finalized the approval for the bicycle sheds yet and should be able to approve by tomorrow afternoon. WBC agreed that they could wait until tomorrow afternoon. DCo will send revised proposal request when TCB sends final approval. Item continued. 27.1 WASTE MANAGEMENT RECYCLING PLAN 10/21/08 — DCo requested that WBC report on how they are handling the waste management recycling plan specified in section Action: 01570. WBC will issue a report. Item continued. WBC 10/28/08 — WBC contacted their waste management subcontractor and have not heard back yet. Item continued. 11/04/08 — WBC will get the waste management recycling information from the specifications and implement the plan. Item continued. 1 I/11/08 — WBC will get the waste management recycling information from the specifications and implement the plan. Item continued. 11/18/08 — WBC reported that they were nearly done with the waste management recycling plan. Item continued. 27.2 LANDSCAPING 10/21/08 — WBC reported that paving is scheduled to start November 17, 2008. WBC plans to phase sod with paving. TCB Action: requested WBC to give them a guarantee on plantings and grass. WBC agreed. Item continued. TCB 10/28/08 — WBC is concerned that cutting of rough grade might endanger some protected trees behind Bldg A2. WBC requested that DCo contact BDG to investigate these trees and some other protected trees that might get affected by the cutting of grade. WBC reported that the sod is guaranteed and will send a PCO as soon as they have the backup. Item continued. 11/04/08 — BDG has not contacted WBC about the protected trees behind Bldg A2 yet. Item continued. Page 3 of 5 DIETZ &' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732.4385 1.14 HIRING 3/25/08 — 10/28/08 — See previous meeting minutes for notes during these dates. Action: 1 1/04/08 — WBC sent the DMH letter to TCB and TCB asked them to revise it. Item continued. WBC I I/11/08 — WBC will send revised letter to TCB this week. Item continued. 11/18/08 — WBC will send revised letter with final Req. 8. Item continued. 2.7 MASS DEVELOPMENT /SITE UTILITY COORDINATION 4/29/08 — 1 1/04/08 — See previous meeting minutes for notes during these dates. Action: I I/1 1/08 — WBC reported that the water main to all buildings but A2 has been shut off and will not be turned on until WBC Gagliarducci submits outstanding required paperwork to the city. WBC was able to flush the water lines for Bldg B EY C before TCB the water was shut off. Sarah (Mass Development) says they are working on it and she will communicate with Kevin (WBC) regarding the date the water main will be turned back on. WBC reported that since the water has been shut off their site sub will have to proceed out of sequence, without testing, in order to keep working. Mass Development requested that all materials be removed from off site areas by January 31 S`, 2009. Item continued. I I / 18/08 — WBC reported that the water main has been turned back on and they are doing water testing today, Nov 18. WBC reported that Mass Development has not provided the correct # of cable conduit to Bldg A3 &'A4. TCB reported that a hand hold was installed Nov. 17, 2008 to repair this issue. TCB will verify that Mass Development owns the hand hold. 7.5 PENDING CHANGE ORDERS 6/3/08 — I I/11/08 - See previous meeting minutes for notes during these dates. Action: I I /I 8/08 — TCB, WBC, EY DCo discussed the following PCO's: WBC PCO 006 - TCB &' DCo review backup. TCB approved for $980 on labor. PCO 01 I - WBC is meeting with the roofer today, Nov. 18, to discuss. PCO 045 - WBC's plumber will update as- builts and submit with appropriate back -up. PCO 037 - DCo submitted clarification from Bill Barry, WBC will review. PCO 046 - WBC has not officially submitted this PCO. PCO 009 - WBC will delete. PCO 028 - TCB &' DCo rejected. The following PCO's are up coming: PCO 047 Misc. Electric Work - Switches, PCO 048 Dishwashers, PCO 049 Electric - Adding E I Fixtures. Item continued. 14.3 SOLAR PANEL CONNECTION 8/12/08 — 10/14/08: TCB stated that WBC 6' their solar consultant must get approval from TCB before solar panels are Action: connected to the grid in any way. After getting approval, TCB requests that WBC 6' their solar consultant hook up the solar WBC panels to the meters and turn them on so they are generating electricity to the grid prior to December 31, 2008. Item TCB continued. 10/14/08 — II/11/08: TCB stated that WBC EY their solar consultant must get approval from TCB before solar panels are connected to the grid in any way. TCB reported it is no longer necessary to connect solar panels to the grid prior to December 31, 2008. Item continued. 11/18/08 — WBC requested that TCB give 2 -3 weeks before official connection for solar panel commissioning process. WBC requested that TCB clarify the commissioning process for the solar panels with Solar Wrights. TCB will have a conference call with Solar Wrights and WBC to define the process and the process for final connection at the time defined by TCB. TCB releases WBC to start the commissioning process on the solar panels. TCB will review final connection date with funders. Item continued. 19.2 STRUCTURAL SITE VISIT 8/26/08 — 10/21/08 - See previous meeting minutes for notes during these dates. Action: 10/28/08 — WBC requested that Bill Barry submit affidavits as soon as possible. DCo will ask him to do this. Bill Barry has signed Record off on all buildings. Item continued. 11/04/08 — Bill Barry is working on the affidavits. Item continued. 1 I/1 1/08 — WBC reported that they will be submitting the stamped approval for truss fix to Bill Barry this week. Item continued. 11/18/08 — WBC reported that Bill Barry approved the truss fix. Item closed. 21.3 BLDG A2 - FIBER CEMENT BOARD AT REAR 9/9/08 - 10/28/08 - See previous meeting minutes for notes during these dates. Action: 11/04/08 — WBC is replacing the fiber cement board at the third floor rear of Bldg A2. DCo confirmed that no letter from the DCo Hardie rep is needed since the delaminating board is being replaced. WBC will get Hardie rep to visit the site on a coming Tuesday. Item continued. I I/11/08 — WBC will give Hardie rep. contact info to DCo to set up a site visit. Item continued. 11/18/08 — WBC gave DCo the contact info for the Hardie rep. DCo will set up a site visit. Item continued. 25.3 ROOF VENTS AT FLAT ROOFS — BLDG Al E A2 10/7/08 — 10/28/08 - See previous meeting minutes for notes during these dates. Action: Page 2 of 5 DIETZ El COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 Phone (413) 733 -6798 Fax (413) 732 -4385 MEETING NOTES MEETING DATE: November 18, 2008 MEETING: CONSTRUCTION MEETING NO. 31 PROJECT: Village at Hospital Hill Phase 11 LOCATION: Village at Hospital Hill — Construction Trailer Project No: 20621A Northampton, MA PRESENT: DISTRIBUTED TO: Marc Sternick, Dietz &' Company Architects, Inc. Tom Kegelman, The Community Builders (TCB) Samantha Wood, Dietz Eli Company Architects, Inc. Stephen Fish, The Community Builders Sue McCann, The Community Builders Kevin Letendre, Williams Building Company, Inc. Scott Drumm, The Community Builders Tom Welch, Williams Building Company, Inc. Homayoun Sarabi, The Community Builders Stephen Fish, The Community Builders Tim Williams, Williams Building Company, Inc. (WBC) Scott Drumm, The Community Builders Bernie McKernan, Williams Building Company, Inc. Tom Kegelman, The Community Builders Tom Welch, Williams Building Company, Inc. • • • - -• • . - • _ - • _ • . Kevin 'Letendre, Williams Building Company, Inc. Peter Williams, Williams Building Company, Inc Carl Altamura, Williams Building Company, Inc. Ann Capeless, Williams Building Company, Inc. Emily Sheedy, Williams Building Company, Inc. Marc Sternick, Dietz EY Company Architects, Inc. (DCo) Kerry Dietz, Dietz EY Company Architects, Inc. Samantha Wood, Dietz EY Company Architects, Inc. Krista Benoit, Dietz EY Company Architects, Inc. William Barry, Barry Engineers &' Constructors, Inc. (BECI) Mark Darnold, Berkshire Design Group (BDG) G. Jay Vinskey, Berkshire Design Group Marc S. D'Urso P. E., Berkshire Design Group Scott A. Sullivan P. E., Consulting Engineers, Inc. (CES) Anthony L. Patillo CBO, Northampton Building Department Peter Labadorf, Labadorf Associates, Inc. Phil Madonia, Massachusetts Housing Finance Association (MHFA) WEATHER: Sun, 30's. Corrections to previous meeting notes: Item 26.1 WASHERS &' DRYERS - 1 1 /11/08 — The second sentence should read "WBC requested the first delivery date for washers /dryers be December 15 2008." Progress Report See attached Punchlist Status: Requisition Status: Pencil Req. 8 Attachments: None. Time for Completion: February 25, 2009 (Substantial Completion of I 16 units) April 27, 2009 (substantial completion of entire job) Contractor Schedule: 6 months — October 26, 2008 Notice to Proceed date: Partial NTP April 28, 2008. On hold May 2, 2008 — May 8, 2008. Final NTP May 8, 2008. Percent Work completed as of October 31, 2008: 67% 1.9 CONSTRUCTION SCHEDULE 3/25/08 — 10/21/08 — See previous meeting minutes for notes during these dates. Action: 10/28/08 — WBC reported that Bldg Al Els A2 is scheduled to get permanent power this week. Permanent heat is scheduled to WBC follow permanent power by one week for all buildings. WBC is scheduled to start paving on October 29, 2008. Item continued. 11/04/08 — WBC reported that Bldg A2 has permanent power and Al is scheduled to get permanent power this week. Bldg A2 is scheduled to get permanent heat next week if WBC's plumber is willing to do it before the kitchen cabinets are installed. Item continued. WBC estimates being ready to occupy Bldg A2 December 19, 2008. 1 1/1 1/08 — WBC reported that Bldg Al will get permanent power this week. WBC is not able to provide permanent heat until Baystate Gas installs the meters. WBC has done all they can do to provide permanent heat and are waiting for Baystate Gas. TCB offered to intervene if needed. Item continued. 11/18/08 — WBC reported that Bldg Al is getting permanent power today, November 18. All meters at all buildings for gas have been installed. Bldg A2 boilers will be commissioned on Nov. 20 or 21, 2008. Bldg Al boilers will be commissioned on Nov. 24, 2008. Paving at Bldg A2 will be complete Nov. 21, 2008. TCB requested that compaction test be provided as needed. WBC expects to finish all paving within 2.5 weeks. Item continued. Page I of 5 DIETZ & COMPANY ARCHITECTS, INC. DEC - 2 2108 TRANSMITTAL TO: Anthony L. Patillo CBO DATE: November 26, 2008 City Building Department 212 Main Street - Room 100 Northampton, MA 01060-3189 CC: RE: Village at Hospital Hill Phase 11 File Northampton, MA 20621 A FROM: Marc Sternick AIA ® ATTACHED, via US mail ❑ FAXED, number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 11/18/2008 Construction Meeting Minutes 17 Hampden Street Springfield, MA 01 103 telephone (413) 733 -6798 REMARKS facsimile (413) 732 -4385 e -mail office @dietzarch.com shop drawings logged by: v: \20621 - vhh new design108- construction administration \meeting notes \transmittals to tony patillo\2008 -I I -26 vhh meeting minutes 31_trn.doc DIETZ Architects Status No. CSI Descrption Date Submitted Date Received Date Response Date Days Held Due Responded direction of CES, Inc. • 'T- e E E. .... , . .. 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J.F ,. t yea#' "n, •:fie E. � t k . -. t:t• ,.. ,. ;: .'. „.n ..P. : yak : to , .ix., dt v 1 r k,E,r`ik, � .... L .E$3Er - *, .,- a .,. xf.. .... :tE ... ,.. E^ - ..k r... . � - f ' s?'. z:_ [k 3 i.. <� , -,; �,... h ..��:+, ,,,,, t�.e�r :,'3... dx� t.,,.t. :: > n, :>�. 5 n�„ t '::ax. „ S , • y � ,..,.. ..4 ,ax+ .S..t.Y_ kme; t4,`� .. .. _- . . .a�„» .... as. .- .�......r> .., Average Days Held: 20.80 Page 3 of 3 5. Final Approved Change Order Log Project: [100386] Village at Hospital Hill Phase II 10 Data Date: 1/2/2009 12:32 PM ET No. Date Approved Monetary Value Description Processed RCOs OCO -001 8/13/2008 $12,626.42 Change Order #1 - Game Time Powerscape Unit p - t„¢u,.. o¢rwt�"': ad=,c<.. ���r�,,,s�.� ,...:r ��,.�r.;:.,d���e, R,': f:. .�t. .RS, ,,�.tZMI,w -� ...:......... ..�,...ro; s, ... s5 � .' . ter,• ft OCO -003 11/12/2008 $26,972.63 Change Order #3 :t . ' ti R�: �°' :t € `t; .t. 3 , 'idZ , .., 3-" z:., e . .. f a� r _.,:. t •.{tt... L , X','E.v+:. kf { 3 . -.... E_,- .. A:. F � r.. � :.. , ,,.. i , 4.E` s , .Y:';5� 5 � ' e..R_t .s .,.. . ,.< .h .M '. �O,��0 005 11/24/2008 ��1 � ,_.��� Change ... O����. � �.�,,,.�...a.. �,,�,. � .__;: _..,...'�...�, ,�� ,.,� :..�: .....: ... .... .: ...: ��.�.... ... . #5 4 . g x u1Y £ , x $ g � f E R a ;:..,, . �z„ � .,., vo,Y ;y �.r saw � -.�� ,. , aw: ....,..:m.,, aa� ���� }��€o ;�u>sa..ch�a�:. ,;�..A.d.kea «..� -:xs"� ... _..<. � . ..r.>v.. .�r�.�.:.. .c »4. n h,. �_ ,. .,.� ., . . _ .. .. 000 -007 12/4/2008 � � ($15,224.00) Change Order #7 -.. . ,..: .. I( :,.. , z� ; � ,n, : . �E,''. fr.. ,F : t T;: .�: - �E` z y r� .h .5. s5 0 E � 2 � 30 G� � e, z Totals: $138,778.03 Page 1 of 1 4. Request for Change Order Log Project: [100386] Village at Hospital Hill Phase II C1 Data Date: 1/2/2009 12:32 PM ET Status No. Date Created Date of Status Monetary Value Scope New RCO -001 4/30/2008 PR 001 - Dryer Outlets !pm,. -e! E .f,..t a `t ..•;Y �. :.,,Y "� E 117. '' . .:,... .. . 7g �.r: fii-,si 1 LEA . 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Y � _.. .. x+. ...,,�.. •, ..... «. ,..x w x ?R^ Closed RFI -043 5/13/2008 5/20/2008 0 5/19/2008 Closers - The LCN 1370 Closer is no longer available u� .. �� .'. •. F 4,.` n t 39 E�... , t, V ,. . �:. # , .. -- .....<, u > ..y, b , .,x �”` k.. _ t Y ..., te... f £'..� x<, �,. ' ... x ^ r.., xE � .x. # .r - .. '. ,t,. �� . ,n�k� `� ..;. � � � r ©.et $ a f; � a,f 4< #k., ��'.:..: t : F ,.. Fram ... m. , ... ,: � ,.., v ��z t „ .d , ..:, . �� < �., .r'^.,an. �. �'o, .�., a„�s� �.xm��e t,.., E.., „, , ,.ti. , ,��� _•. ��., ...`?i� , w :<... N, - n ..... Closed RFI -045 5/13/2008 5/20/2008 5/19/2008 Foundation wall drop / Entry door locations • .. , Hfr ..sEa ,, .. .F. ":., <...-..•Yn�` } , ,, v.. ^t 'f, :::. .'s ..: _.., p: , P art N ... ., e .:,.. .... .,... .,- ...E � (L, • '• r o e _ . ^:. �1 rc .., .._ . �. 2 {� t, � � „� f : E ti�7 tf� k Fronf. 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Exterior paint Exterior paint _ Interior finish carpentry interior finish carpentry_ Heating ideating interior doors _ interior doors Exterior Carpentry Exterior Carpentry Finished plumbing Finished plumbing Finish Electrical Finish Electrical 712 /Tn - =.1w...1 f1.1 r.L rr eT'1T lR rI. L1T11TU - - . --- -. DIETZ 6' COMPANY ARCHITECTS, INC. 1 7 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 12/30/08 — CES issued a bulletin for a change in the fire alarm system. WBC will provide two prices for changes in the alarm system: 1. Price for change per CES's bulletin. 2. WBC's electrician's option to supplement or change to a wireless system. Item continued. 37.1 DOORS 6' HARDWARE 12/30/08 — WBC reported that the factory that makes the common front entry doors is shut down and WBC doesn't know if Action: the doors are en route or will be delivered when the factory re- opens. WBC is using temporary doors at Bldg A2 front common WBC entries with plywood in the sidelights. WBC reported that they have most of the door hardware. If spec'd hardware does not work with temporary front common entry doors WBC will use temporary hardware and replace later. Item continued. 37.2 APPLIANCES 12/30/08 —TCB requested that WBC be very careful with appliances that are delivered before they can be installed. TCB Action: recommended that appliances not be delivered long before their time of installation. Item continued. WBC 37.3 ROBE HOOKS 12/30/08 — DCo approved the following alternate locations for robe hooks in all A Bldgs: Action: First floor baths - Centered on the bathroom wall adjacent to the strike side of the door. Record Third floor baths - On the bathroom wall centered between the shower /tub and the linen closet door. DCo will review locations with WBC today. Item closed. 37.4 STORM DOORS 12/30/08 — WBC requested to use alternate storm door because Harvey is not responding to their calls. DCo reviewed the Action: submitted product information and didn't think it was equal to specified door. DCo requested that WBC try again to contact WBC Harvey and submit more detailed product information on the alternate. Item continued. 37.5 PARAPET COPING 12/30/08 — WBC requested to use alternate gravel stop at parapet instead of coping because they can get it finished faster. TCB Action: did not approve. Item continued. WBC 37.6 BICYCLE PAVILLIONS 12/30/08 — WBC reported that the beam across the front of the bicycle sheds are sagging and need an additional post for Action: support. DCo will issue ASI. Item continued. DCo Next meeting will be held at January 6, 2009. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton, MA To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ 6' COMPANY ARCHITECTS, INC. Marc Sternick AIA Date Prepared: January 2, 2009 V:\20621 - VHH New Design \08 - Construction Administration\Meeting Notes \WP Dots \100386_Village at Hospital Hill Phase II_Diea ff Co_Constr_mtg37_2008 12 - 30.doc P.I. T 7 :_`«. +, CO. Architects Page 6 of 6 DIETZ &' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 temperature. Item continued. 12/30/08 — WBC reported that they have repaired temporary heat and are doing their best to maintain the required minimum temperature. Item continued. 34.1 WINDOW TREATMENTS 12/9/08 — TCB informed WBC that property management will be installing blinds immediately after the units are punched. Item Action: continued. WBC 12/16/08 — WBC requested the color choice for blinds. TCB chose alabaster. Item continued. 12/23/08 - No additional info is required. Item re- opened. 12/30/08 — TCB noted that they want all aluminum blinds. Kevin (WBC) reported that he has not ordered the blinds yet and does not have a lead time yet. He reported that blinds may have to be installed after occupancy. WBC will get sample blind for TCB to see. Item continued. 34.2 SITE LIGHTING TIMING 12/9/08 — WBC informed TCB that the site lighting is on timers and they would like to know how to set the time. Tom (TCB) Action: preferred to have site lighting on photo cells and will ask management what they prefer. Timing will be off at 7am and on at 5pm. Record Item continued. 12/16/08 — TCB and DCo reviewed the site lighting and chose options for timing and photocell. TCB requested that WBC issue them a credit for the light timers. WBC will issue a PCO. Item continued. 12/23/08 — A PCO has not yet been issued. The credit is approximately $1,800. Item continued. 12/30/08 — WBC issued PCO 064, TCB approved. Item closed. 34.3 GAS METERS BELOW GRADE 12/9/08 — WBC reported that the Gas Co. installed the gas meters below finished grade. WBC suggested building a window well Action: around them. TCB will call the Gas Co. to discuss the option of moving them. DCo will review with Kevin (WBC) at site walk WBC through. Item continued. 12/16/08 — DCo issued ASI 052 detailing how to configure the site adjacent to the gas meters. Item closed. 12/23/08 — Item re- opened. The cost is estimated to be $2,071. Marc asked for clarification as to who should pay for this work. The question remains unanswered. Item continued. 12/30/08 — WBC issued PCO 066 — TCB does not believe that they should have to shoulder thee cost for this item, as it is a field coordination issue. PCO for ASI 052 — was not approved by TCB. Item continued. 34.4 RATED WALLS TO UNDERSIDE OF ROOF - BLDG A3 & A4 12/9/08 — WBC was not sure if all rated walls extend to the underside of the roof decking. DCo believes that all rated walls by Action: code must extend to the underside of the roof decking. Kevin will verify and DCo will check with the Bldg Dept and the code. DCo 12/16/08 — WBC asserts that they researched the code for this condition and built the walls to code. DCo asserts that it was the Northampton Building Dept that requested the rated walls extend to the underside of the roof decking. DCo will review with the Building Dept and accept the condition if they agree. Item continued. 12/23/08 — Marc has been calling Mr. Patillo at the Building Department and has not yet received a response. Item continued. 12/30/08 — Marc contacted Mr. Patillo at the Building Department but is waiting to hear back. Marc will visit the Building Department today. Peter Labadorf requested that DCo issue an ASI for a credit on rated walls to roof if WBC is not required to provide them. Item continued. 35.1 ENERGY STAR COMPLIANCE 12/16/08 — WBC reported that the energy star inspector has been to the site but no one has received the reports. WBC will Action: contact the energy star inspector for the reports. DCo warned WBC that the blower door test is the most important test and if WBC they fail it is not easy to fix. DCo suggested that WBC inspect all the foam seals in the attic prior to installing insulation. Item continued. 12/23/08 — No new info. Item continued. 12/30/08 — WBC reported that the Energy Star inspector has inspected all buildings for insulation. DCo reminded WBC that they must finish the blower door test before a building can be occupied. Item continued. 35.2 LIGHT FIXTURE "CE" 12/16/08 — WBC reported that the 12" "CE" light fixture at the front of A Bldgs. does not fit. They requested to use the same Action: fixture in 10" size. TCB and DCo agree so long as the smaller fixture produces the same amount of light Item continued. Record 12/23/08 — No new info. Item continued. 12/30/08 — WBC issued PCO 065, TCB approved. Item closed. 35.3 FIRE DEPARTMENT MONITORING 12/ 16/08 — WBC reported that they are required to complete a connection application for the fire department before they can Action: get sign off. The costs are a $100 start up fee and $380 per year maintenance and monitoring fee per building. TCB will WBC complete the application and provide WBC with a $600 check for the start up fee. Item continued. 12/23/08 — 2 applications have been passed on to Kevin. An alternative would require a central dialer. Item continued. Page 5 of 6 DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 12/30/08 - No new information. Item continued. 32.1 CERTIFICATE OF OCCUPANCY 11/25/08 — Lou Hasbrook clarified the certificate of occupancy process. The following points were discussed: Action: 1. Permits will be done building by building. WBC 2. Plumbing & Gas utilities sign -offs are likely to come through with no troubles. Low voltage electrical and Fire Dept. people DCo may need early and frequent reminders. 3. The Northampton Building Dept does have an official sign off card. WBC will get a copy. 4. Planning Dept. conditions must be met separate from Building Dept. conditions. If some Planning Dept conditions are not met it may be possible to get a temporary certificate of occupancy. 5. TCB reported that Carolyn from the Planning Dept. is coming for site inspection in a couple weeks. TCB will communicate with WBC about any site items that may prevent them from being able to get a certificate of occupancy. 6. Temporary handrails at outside stairs will be permitted if they are strong enough. WBC reported that they might not have metal hand rails fabricated in time for the certificate of occupancy. 7. The Fire Dept will be testing dialers EY alarms and using plans to check head locations for the certificate of occupancy. 8. The Building Dept. will need affidavits for each discipline for each building. The Building Dept. can issue the certificate of occupancy the same day that they receive sign -off from all Departments. Item continued. 12/2/08 — DCo will create the affidavits. Item continued. 12/9/08 — WBC requested that CES come Dec. 19 or 22 to inspect Bldg A2 and sign the affidavit. Item continued. 12/16/08 — DCo reported that CES is coming Dec. 22 and BDG will be contacting WBC to verify they are ready for site inspection. DCo created the affidavits and mailed them to the consultants. Item continued. 12/23/08 - CES has conducted their punch of Building A2. BDG has conducted their punch of the site around A I & A2. DCo cannot perform final punch and a temporary CO can not be issued until doors, hardware and roofing is complete. Item continued. 12/30/08 — WBC reported the following schedule for temporary certificate of occupancy and actual occupancy: Bldg A2 - TCO December 31, 2008, Occupy January 30, 2009 Bldg A I - TCO January 21, 2009, Occupy January 30, 2009 Bldg A3 - TCO January 30, 2009, Occupy February 6, 2009 Bldg A4 - TCO February 13, 2009, Occupy February 20, 2009 Bldg B - TCO February 24, 2009, Occupy March 3, 2009 Bldg C - TCO February 20, 2009, Occupy February 27, 2009 WBC reported that the Northampton building inspector may be willing to issue a T.C.O. on Building A2 in its current condition. TCB requested that WBC attempt to obtain a T.C.O. for Bldg A2 by December 31, 2008. WBC will request that the building inspector come December 31, 2008. DCo will deliver Affidavits to the building inspector. Item continued. 32.2 GUTTERS 11/25/08 — DCo stated that WBC must install gutters before winter. WBC stated that fascia will be oil base primed and painted Action: before gutters are installed. Item continued. WBC 12/2/08 — WBC reported they will be installing gutters at Bldg AI&'A2 this week. Item continued. 12/9/08 — WBC reported that gutters are currently being installed. Item continued. 12/16/08- Present — WBC reported that gutters are installed over primed trim. WBC will remove gutters in the spring, paint the trim and replaced the gutters. Item continued. 33.2 EPDM ROOF MEMBRANE 12/2/08 — DCo reported that the roof membrane that was installed is what was specified. TCB requested that WBC submit the Action: warrantee information. Item continued. WBC 12/9/08 — WBC will issue product information from Firestone with the warranty information. Item continued. 12/16/08 — DCo received the info and warranty for EPDM roofing and will review. Item continued. 12/23/08 - Sample Warranty was provided and found to meet the Specifications. Item re- opened. 12/30/08 — WBC reported that the EPDM roofing is complete and a manufacturer's inspection is scheduled for next week. Coping at parapets is not complete. Scott (TCB) noticed that a newly cut vent opening is exposed to weather. DCo requested that it be covered until the work is completed. Marc stressed that this temporary weatherproofing of the vent must be accomplished immediately to prevent potential damage to the building. Item continued. 33.3 INTERIOR TEMPERATURE OF BUILDINGS 12/2/08 — Scott (TCB) reported that the interior temperature of the south side of Bldg A4 was lower than 40 degrees. DCo re- Action: stated that all buildings in which GWB has been installed or is being installed must maintain a minimum temperature of 40 WBC degrees at all times. Item continued. 12/9/08 — No new information. Item continued. 12/16/08 — No new information. Item continued. 12/23/08 - Marc found that interior temperatures were not acceptable at Buildings A3, A4, B and C. Water was found frozen solid in several of those buildings. WBC is working on the problem. It is unclear what action will be taken regarding the future problems that might occur due to these conditions in areas where gypsum board has been installed and in some areas, it has been taped and mudded. Some areas have been painted. None of these areas has met the conditions required for interior Page 4 of 6 DIETZ 6' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 26.2 PUNCHLISTS 10/14/08 - 12/16/08 - See previous meeting minutes for notes during these dates. Action: 12/23/08 - Marc performed pre - punch, but a full punch is not possible for the first unit. It was requested that the storage closets WBC in the hallways have their lights on a timer (15 or 30 minute, max.), not on a switch. Scott noted that the grout at tubs should be changed to silicone caulk. Item continued. 12/30/08 — TCB 6' DCo requested that WBC change the grout at tubs should be changed to caulk and that all future baths be done that way. WBC is planning to have Bldg A2 ready to punch on Jan. 9, 2009. Item continued. 27.1 WASTE MANAGEMENT RECYCLING PLAN 10/21/08 — 11/18/08 - See previous meeting minutes for notes during these dates. Action: 11/25/08 — WBC reported that a GWB recycling dumpster is now on site. WBC also reported that Duseau does not do WBC recycling, so no recycling has been accomplished to date. Item continued. 12/2/08 — WBC reported that GWB is now being recycled. No recycling was done on first three buildings. Item continued. 12/9/08 — WBC reported that the appliance delivery people took their cardboard. TCB requested that WBC get a cardboard recycling container on site. Item continued. 12/16/08 — WBC reported that a cardboard recycling container is on site. Item continued. 12/23/08- Present - Ongoing. Item continued. 27.2 LANDSCAPING 10/21/08 — 12/9/08 - See previous meeting minutes for notes during these dates. Action: 12/16/08 — BDG is concerned that grading for installing surfacing at tot lot could do damage to an adjacent protected tree. WBC WBC will discuss options with BDG that don't disturb the tree. TCB requested that sod be installed at Bldgs Al, A3 6' 4, B, and C and stressed that sod installation is critical to being able to release the retention pond for site drainage. TCB is also concerned that WBC may not be able to receive a temporary certificate of occupancy with out the release of the retention pond. WBC claimed responsibility for the delay of sod and will do whatever it takes to install sod before January. Item continued. 12/23/08 - AN sod was installed. WBC will call BDG to come out to review the play area for their approval. Item continued. 12/30/08 - WBC reported that BDG approved them to excavate at the tree by hand to protect the roots and cut one limb. WBC installed the playground surfacing. BDG is planning to come to punch this area. Item continued. 27.4 INSULATION 10/21/08 — 12/9/08 - See previous meeting minutes for notes during these dates. Action: 12/16/08 — WBC reported that Lou Hasbrouck has approved Bldg C. Scott (TCB) reported that attic insulation is not installed Record yet at Bldg A3 & A4, B 6' C. DCo confirmed that they will accept fiberglass insulation in metal door frames and requested that after frames are filled with insulation WBC should use spray foam insulation to seal the space between the frame and the GWB. Item continued. 12/23/08 - All buildings have been fully insulated and signed off on by Building Department except A3 &' A4. Item continued. 12/30/08 - Work complete. Item closed. 30.2 PILASTERS - BLDG AI &A2 1 I/11/08 — Marc noted that the woodwork joints on the pilasters did not meet specifications. The joints are opened up and are Action: therefore unacceptable. Marc is open to reviewing suggestions for solutions from WBC. Item continued. WBC 1 1/18/08 — Marc again noted that the joints were not constructed to specifications and are unacceptable. Tom W. agreed that the horizontal joints were not constructed to a reasonable standard of care, as they were not hidden behind the horizontal trim bands. He did contend that the MDO miter joints would not hold up under any joint configuration. Marc offered one possible solution is to overlay the panels with cement board, using aluminum channel corners. Item continued. 11/25/08 — WBC will issue PCO reflecting the price to use the Hardie panel and corner trim solution that was recommended by Marc. Item continued. 12/2/08 — No new information. Item continued. 12/9/08 — WBC issued PCO 057. DCo 6' TCB will review. Item continued. 12/16/08 — DCo issued ASI 051 detailing the solution for repairing separating miter joints. WBC will revise PCO 057 to include painting the metal channel detailed in ASI 051. Item continued. 12/23/08 - No new info. WBC took back PCO to add painting. Item continued. 12/30/08 - No new information. Item continued. 31.1 RADON TESTING 11/18/08 — TCB reminded WBC that radon testing needs to be done before occupancy because TCB needs a certificate from the Action: environmental engineer. Scott (TCB) will investigate the process for testing. Item continued. TCB 11/25/08 — TCB reported that they will schedule radon testing for when the doors are installed. Item continued. WBC 12/2/08 — No new information. Item continued. 12/9/08 — No new information. Item continued. 12/16/08 — WBC reported that doors are scheduled to arrive Wednesday, Dec. 17. WBC will notify TCB when the building will be ready for radon testing. Item continued. 12/23/08 - Scott noted that the test must be undisturbed for 48 hours. OTO will perform the test. The building must be 100% sealed. Item continued. Page 3 of 6 DIETZ & COMPANY ARCHITECTS, INC. 1 7 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 12/30/08 — WBC is planning final completion of all buildings for April 15, 2009. See item 32.1 for WBC's schedule for temporary certificate of occupancy and actual occupancy. WBC reported that the 36" kitchen cabinets are scheduled for delivery in three weeks and carpet delivery is scheduled for Jan. 6` 2009. Standing seem metal roof is being delivered Dec 30, 2008. Most door hardware has been delivered. WBC is meeting with door vendor to discuss all outstanding items. WBC can have a model unit ready for TCB on Jan. 9 2009. Marc noted that there will still be exterior painting and planting work that will have to be completed in the Spring. Item continued. 1.14 HIRING 3/25/08 — 11/25/08 — See previous meeting minutes for notes during these dates. Action: 12/2/08 — WBC will send revised letter with final Req. 8 today. Item continued. WBC 12/9/08 — WBC will send revised letter today. Item continued. TCB 12/16/08 — WBC issued the revised letter. TCB reported that it was not quite what they wanted. TCB &' WBC will discuss after the meeting. Item continued. 12/23/08 - No new info. Item continued. 12/30/08 — Tom K. noted that he will need a letter, explaining, documenting and proving how they provided good faith efforts in their own hiring practices 6' in their working with subs to hire WBE's and MBE's before he will approve the requisition. Item cons 2.7 MASS DEVELOPMENT /SITE UTILITY COORDINATION 4/29/08 — 1 1/25/08 — See previous meeting minutes for notes during these dates. Action: 12/2/08 — WBC reported that city water chlorination is complete and they will be completing water pressure testing on Bldg Al WBC today. TCB will contact Verizon to get them to the site as soon as possible to pull cables. Item continued. TCB 12/9/08 — WBC reported that water testing is complete for all bldgs. WBC requested that TCB contact Comcast as they are not responding to WBC. Item continued. 12/16/08 — WBC reported that since Verizon is working faster than Comcast the electrician wants to use Verizon for initial hook up and testing. TCB reminded WBC that both Verizon and Comcast service needs to be installed. TCB did contact Comcast and they are responding. Item continued. 12/23/08 - Comcast main is in. Punch down and cover plates are in progress. Building A2 is complete. Verizon (phone) is punched down in AI 6' A2 and in progress on other buildings. Item continued. 12/30/08 — Tom K. will coordinate his wireless sub with WBC in order to make sure that both Verizon and Comcast are providing the wiring and cabling necessary. After meeting note: Tom K. spoke with the Wireless Network Provider and they are able to provide both cable service and Verizon DSL service to their "demarc" server at Building C and there is no reason to run any additional cable. Item continued. 7.5 PENDING CHANGE ORDERS 6/3/08 — 12/23/08 - See previous meeting minutes for notes during these dates. Action: 12/30/08 — TCB, WBC, & DCo discussed the following PCO's: WBC PCO 046 Plywood upgrade to cabinets - TCB is holding pending the outcome of other PCO's. DCo PCO 047 Misc. Elec. Work - WBC revised the value to $3976.10, TCB approved. TCB PCO 049RR Elec. Adding E I Fixtures - WBC revised the value to reflect (14) fixtures. WBC will submit specific locations of additional fixtures. PCO 050 Mech. Rm. Ceiling insulation - TCB approved. PCO 052 Bike pavilion - WBC will send. WBC anticipates an approximate deduct of $15,000. PCO 054 Roof venting change, EPDM cost - WBC will revise with actual cost reflecting T &'M only. Total work was verbally told to be 2 days of two guys including shoveling. PCO 055R Additional trim 6' paint at common corridors - TCB approved. PCO 056 Additional interior trim at A/C units - TCB approved. PCO 057 Additional trim at pilasters - WBC will revise to include cost of painting metal channel. Scott (TCB) will review. PCO 059 Additional insulation per ASI 041 /SKA -35 - TCB approved. PCO 060 Costs for insulation per ASI 032 - TCB approved. PCO 061 - 065 - TCB approved. PCO 066 - Cost for alternate drainage at Gas Meters below grade (ASI 052) - TCB does not approve. PCO 067 - WBC will void. PCO Interchangeable lock cylinders - Coming. Final key schedule is done. TCB management will review. Pricing has not yet been issued. Item continued. 25.4 ELECTRIC SWITCHES — BLDG B & C 10/7/08 — 12/9/08 - See previous meeting minutes for notes during these dates. Action: 12/16/08 — DCo review PCO 047 with CES and submitted comments to WBC. WBC will review with their electrician. Item Record continued. 12/23/08 - WBC will issue revised cost. Item continued. 12/30/08 — PCO 047 approved. Item closed. Page 2 of 6 DIETZ &' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 Phone (413) 733 -6798 Fax (413) 732 -4385 MEETING NOTES MEETING DATE: December 30, 2008 MEETING: CONSTRUCTION MEETING NO. 37 PROJECT Village at Hospital Hill Phase 11 LOCATION: Village at Hospital Hill — Construction Trailer Project No: 20621A Northampton, MA PRESENT: DISTRIBUTED TO: Marc Sternick, Dietz 6' Company Architects, Inc. Tom Kegelman, The Community Builders (TCB) Samantha Wood, Dietz & Company Architects, Inc. Stephen Fish, The Community Builders `' - _ - • Sue McCann, The Community Builders Kevin Letendre, Williams Building Company, Inc. Scott Drumm, The Community Builders Tom Welch, Williams Building Company, Inc. Homayoun Sarabi, The Community Builders Tim Williams, Williams Building Company, Inc. (WBC) Scott Drumm, The Community Builders Bernie McKernan, Williams Building Company, Inc. Tom Kegelman, The Community Builders Tom Welch, Williams Building Company, Inc. Peter Labadorf, Labadorf Associates, Inc. Kevin Letendre, Williams Building Company, Inc. Tim Williams, Williams Building Company, Inc Carl Altamura, Williams Building Company, Inc. Peter Williams, Williams Building Company, Inc Ann Capeless, Williams Building Company, Inc. Randy Collette, Williams Building Company, Inc Emily Sheedy, Williams Building Company, Inc. Marc Sternick, Dietz & Company Architects, Inc. (DCo) Kerry Dietz, Dietz EY Company Architects, Inc. Samantha Wood, Dietz E9' Company Architects, Inc. Krista Benoit, Dietz 6' Company Architects, Inc. William Barry, Barry Engineers & Constructors, Inc. (BECI) Mark Darnold, Berkshire Design Group (BDG) G. Jay Vinskey, Berkshire Design Group Marc S. D'Urso P. E., Berkshire Design Group Scott A. Sullivan P. E., Consulting Engineers, Inc. (CES) Anthony L Patillo CBO, Northampton Building Department Peter Labadorf, Labadorf Associates, Inc. Phil Madonia, Massachusetts Housing Finance Association (MHFA) WEATHER Windy, High 20's Corrections to previous meeting notes: Progress Report See attached Punchlist Status: Requisition Status: Final Req. 9 Attachments: Progress report and logs. Time for Completion: February 25, 2009 (Substantial Completion of 1 16 units) April 27, 2009 (substantial completion of entire job) Contractor Schedule: 6 months — October 26, 2008. GC schedule revised. See item 1.9 Notice to Proceed date: Partial NTP April 28, 2008. On hold May 2, 2008 — May 8, 2008. Final NTP May 8, 2008. Percent Work completed as of November 31, 2008: 86% 1.9 CONSTRUCTION SCHEDULE 3/25/08 — 1 2/2/08 — See previous meeting minutes for notes during these dates. Action: 12/9/08 — WBC expects to have Bldg Al boilers operating on Monday, Dec. 15. National Grid is still not cooperating although WBC they did pull wire yesterday. WBC is waiting for meters. Tom K. (TCB) will call them. Cabinet delivery is expected to be Dec. 10 for bldg Al & A2, Dec 15 for bldg A3 and the 1 S ` week of Jan. for bldgs B & C. Exterior doors and hardware are expected to be delivered Dec. 10. Interior unit doors (with the exception of 2 panel doors) are expected Dec. 15. Exterior frames are on site. WBC will confirm an absolute occupancy of Jan. 15, 2009 by Dec. 12. Item continued. 12/16/08 — WCB reported that National Grid is still not responding to them. They will keep trying. WBC received the cabinets for Bldg AI -A3. WBC received some doors and hardware and are expecting the rest Wed. Dec. 17. WBC was not able to confirm occupancy for Jan. 15 it is likely the units will be ready for Feb. 1, 2009. WBC reported that their carpet manufacturer will not have the specified carpet available until mid January. WBC will seek alternates with guaranteed delivery. WBC reported that they are finishing EPDM roofing today and are scheduled to do metal roofing Dec. 18` TCB requests that WBC get a temporary certificate of occupancy before January I Item continued. 12/23/08 - Remainder of doors and hardware now tentatively scheduled for 12/29. WBC stated that EPDM roofing is complete except for coping. A date for roof completion has not been determined. A temporary CO is not possible until doors, hardware and roofing are complete. Item continued. Page 1 of 6 ^`5 DIETZ & COMPANY ARCHITECTS, INC. TRANSMITTAL TO: Anthony L. Patillo CBO DATE: January 7, 2009 (� City Building Department I ,^ n1 _ � 21009 , y 212 Main Street - Room 100 J Northampton, MA 01060 -3189 fi 1 1. :5 CC: RE: Village at Hospital Hill Phase ll _- File Northampton, MA L - -----` 20621A FROM: Marc Sternick AIA ® ATTACHED, via US mail ❑ FAXED, number of pages not including this page: COPIES DATE CSI No. DESCRIPTION I 12/30/2008 Construction Meeting Minutes 17 Hampden Street Springfield, MA 01 103 telephone (413) 733 -6798 REMARKS facsimile (413) 732 -4385 e -mail office @dietzarch.com shop drawings logged by: v: \20621 - vhh new design \08 - construction administration \meeting notes \transmittals to tony patillo1200 8 -1 2 -1 7 vhh meeting minutes 37_trn.doc DIETZ i s e ee ; CO. 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Final Approved Change Order Log Project: [100386] Village at Hospital Hill Phase II Data Date: 12/5/2008 8:32 AM ET No. Date Approved Monetary Value Description Processed RCOs OCO -001 8/13/2008 $12,626.42 Change Order #1 - Game Time Powerscape Unit 4 b av�.3.q .. t - . � =.,t� OCO -003 11/12/2008 $26,972.63 Change Order #3 OCO -005 11/24/2008 $43,368.53 Change Order #5 „' - ;: Z'".< •. . ...:: .�.- .�m���ip7 ,- *?�»�i.,'a r,.u, +,•� a•N•.=:,.w .0 n=w� E, ox ,.:vamt+F.���"'��<l .�amrw�i �'. �,. F.t, %�.e= a �.'.i ._., a=xa .�k' -5-. , .,� .: �.. w�, d;. a , a.� a.o .. . -. ze ..m< r ��e. .. 1 Totals: $145,908.03 Page 1 of , 1 4. Request for Change Order Log Project: [100386] Village at Hospital Hill Phase II 0 Data Date: 12/5/2008 8:32 AM ET Status No. Date Created Date of Status Monetary Value Scope New RCO -001 4/30/2008 � PR 001 - Dryer Outlets p , ,,, z E � r � . 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PR -015 10 K itchen Cabinets Page 2 of 2 Status No. Date Created Date Response Days Overdue ' Date Days for Subject Due Responded Response �r f . , 22 Ot3 Trktoe kins dosed � E 0�� 9 't<91� 8 �! � Q v 0 91� Q Hea ter L ©cat �.. , . , w wer /Valve . 0 9/22/2008. Tub & & Closed RFI -073 9/19/2008 9/26/2008 Hand Spray Locations .. .., ..... ;. u. m ..... :,,-.�, '. � . D .:. _,..... emu.. w .. . « rk � u�N �� o . n � =�' :. � . � � %22/008.. , ' � A � heetro t �tFa � � . ���se� � � Q7�t ���� //{{ �8 l2 0 g t�' � � � ifa 1" .... _ cr...'.4� au. 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Exterior trim • /ell: Exterior trim •Gf 6 V' Dryer vents • 0 w Gail fi t r4.) .• .. lines (L - - - Insulation _ 0 �'` GWB / • dor paint e7b Interior paint gr paint Exterior • nt e or finish oarpentry interior finish carpentry ■ 'ic , _ _ _ 5Z eating • . rior doors '?v nterior doors • • - • 01 try /CG} • Exterior Carpentry f • • ed plumbing Firilehcd plumbing _ Electrical id Finish Electrical 9 < – ` BLDG `,,. % C PL t - st:00 -, f Y' % CONtPLETE • �= Framl . /` `" fray a / 40 Roof framing / u v ` cooling Roof trattltln z `v :; / e•-• Roofing s prinkler Rou Rough s umbi / 4v Rough plumbing — G f /U..) Rough sprinkler / 0. . . R __ - . . electrical IL :� R. . h electrical d ` he alarm 4e3 Fire alarm . ndawa / kniowa lxterior Doors . Siding r Exterior trim / ° . �.,: . rtrGm /z.--• Dryer vents /--..:-...• Dryer vents /v� Knee rG ,, Casa lines _ 1404: insulation - d ✓` �� i ,. lotion WB .i5',) WO ,- or paint . ,, inteiior ... int Exeario( • alnt Exterior e t ce„ -741 • tinieh carpentry Minim finish oarpentry • a Heating 0) • doors v Interiord c • - c J Exterior Carpentry f -: hod plumbing _ Finished • umbin Finish Electrical - n = h - no ca 7GI f TLl -nt11 -o.-1 nn nt.tTR1Trlr, f•1.IHT ',1T. - . --•-•• - • RECEIVED • DEC 3 2003 Village at Hospital Hill Weekly Progress Date: Prot # 20621 L_...-4_-- BLDG I % COMPLETE Bt_Oi; - % COM E1 E , . & GO. ARCHITECTS /0 Pramin • �, ...... ... ......_.__ ._ _ m.b • framing v- Roof framing /i�• - � . � Roofing 74./L., Rough plumbing � Rough plumbing t Rough sprinkler _ ; 0 Rough s • riskier '64..... ough electrical , =u _ Ro , h siactricai IL-t • re alarm q 0 Fire alarm cc. • . 7 if Windows 4,.: Exterior Doors • Exterior Doors : ., . ' - 7 Siding Exterior trim w Si.". YG ` Exterior trim Dryer vents / ✓ D+y'er vents ; -,• ,� pas lines r v..... Gas lines i ° u uistion / ?ri; , Insulation OWB - . :. rior paint - interior paint - - - _ . . • , . dor paint •. G Exterior paint h''c ' • or finish carpentry Interirr finish carpentry IMatinn _ yC Heating G • or doors Interior doors ' . , : Carpentry 7 _ Exterior Carpentry ' u . .. plumbing . _ Finished plumbing Finish Electrical Finish Electrical - • BLDGx % COMPLETE BLDG % COMPLETE \ Framin x Framing Roof h rping Roof ftarnih Roofing • - Roofing plumbing Rough plumbing ... , h sprinkler Rough sprtnitler ` • , elecfth al Ro . h electrical ire aiarrri _ Fire alarm Windows Exterior Doors gxterior Doors - n _ Siding Exterior trim Exterior trim Dryer yenta _ Drier vents r • = lines line's insulation - insulation - GWB GWB - torior • : int Interior . aint Exterior paint Exterior paint or finlph;carpentrt Interior finish carpentry • t Heating - or doors Interior doors Exterior Carontry Extorter Carpentry . lied plumbing Finished plumbiing , h Electrical Flnleh Electrical - • 7P i7P -=lH -I nn mi7 CI - T r - r.-..-.,_....... -.., .-- • DIETZ 6' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 33.2 EPDM ROOF MEMBRANE 12/2/08 — DCo reported that the roof membrane that was installed is what was specified. TCB requested that WBC submit the Action: warrantee information. Item continued. WBC 33.3 INTERIOR TEMPERATURE OF BUILDINGS 12/2/08 — Scott (TCB) reported that the interior temperature of the south side of Bldg A4 was lower than 40 degrees. DCo re- Action: stated that all buildings in which GWB has been installed or is being installed must maintain a minimum temperature of 40 WBC degrees at all times. Item continued. Next meeting will be held at December 9, 2008. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton, MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ & COMPANY ARCHITECTS, INC. Marc Sternick AIA Date Prepared: December 3, 2008 V:\20621 - VHH New Design \08 - Construction Administration\Meeting Notes \WP Dorn \I00386_Village at Hospital Hill Phase II_Dietz fd Co_Constr_mtg33_2008-12 -2.doc Co Architects Page 5 of 5 DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 concern about using the specified commercial grade door hardware on hollow core interior passage doors. WBC would like to use alternate residential grade hardware. DCo will investigate. WBC submitted cut sheets on exterior fiberglass doors and stated that these doors will accommodate door specified hardware and weather stripping. DCo approved. DCo clarified that WBC owns storm doors. WBC will submit on storm doors. Item continued. 11/18/08 — WBC reported they have started receiving interior doors. Exterior doors are scheduled to arrive on site Dec. I, 2008. WBC is working with the door manufacturer to get them sooner. WBC will submit on storm doors. Item continued. 11/25/08 — WBC submitted on doors today. WBC reported that door frames are scheduled for delivery next week. Item continued. 12/2/08 — WBC reported that they received all door frames and 4 doors. The remainder of doors are scheduled to come within 3 weeks. WBC is trying to get doors sooner. Item continued. 30.2 PILASTERS - BLDG AI &A2 I I/1 1/08 — Marc noted that the woodwork joints on the pilasters did not meet specifications. The joints are opened up and are Action: therefore unacceptable. Marc is open to reviewing suggestions for solutions from WBC. Item continued. WBC 11/18/08 — Marc again noted that the joints were not constructed to specifications and are unacceptable. Tom W. agreed that the horizontal joints were not constructed to a reasonable standard of care, as they were not hidden behind the horizontal trim bands. He did contend that the MDO miter joints would not hold up under any joint configuration. Marc offered one possible solution is to overlay the panels with cement board, using aluminum channel corners. Item continued. 11/25/08 — WBC will issue PCO reflecting the price to use the Hardie panel and corner trim solution that was recommended by Marc. Item continued. 12/2/08 — No new information. Item continued. 31.1 RADON TESTING 11/18/08 — TCB reminded WBC that radon testing needs to be done before occupancy because TCB needs a certificate from the Action: environmental engineer. Scott (TCB) will investigate the process for testing. Item continued. TCB 11/25/08 — TCB reported that they will schedule radon testing for when the doors are installed. Item continued. 12/2/08 — No new information. Item continued. 31.2 SHEET ROCK AT TUB SURROUNDS 11/18/08 — TCB reported that WBC was not providing sheet rock over tub flanges as detailed. DCo requested WBC repair this. Action: Item continued. Record 11/25/08 — WBC reported that completed tub surrounds that have Durabond instead of GWB will not be repaired but are warranted. WBC will install all future tub surrounds with GWB as specified. DCo does not agree and will discuss this with TCB. Item continued. 12/2/08 — WBC assured TCB 6' DCo that Durabond is an appropriate product for this application. TCB 6' DCo approved the use of Durabond so long as the work is warranted for one year. Work will be re- checked in II months. WBC agreed. Item closed. 32.1 CERTIFICATE OF OCCUPANCY 11/25/08 — Lou Hasbrook clarified the certificate of occupancy process. The following points were discussed: Action: 1. Permits will be done building by building. DCo 2. Plumbing 6' Gas utilities sign -offs are likely to come through with no troubles. Low voltage electrical and Fire Dept people may need early and frequent reminders. 3. The Northampton Building Dept does have an official sign off card. WBC will get a copy. 4. Planning Dept. conditions must be met separate from Building Dept. conditions. If some Planning Dept conditions are not met it may be possible to get a temporary certificate of occupancy. 5. TCB reported that Carolyn from the Planning Dept is coming for site inspection in a couple weeks. TCB will communicate with WBC about any site items that may prevent them from being able to get a certificate of occupancy. 6. Temporary handrails at outside stairs will be permitted if they are strong enough. WBC reported that they might not have metal hand rails fabricated in time for the certificate of occupancy. 7. The Fire Dept will be testing dialers Si alarms and using plans to check head locations for the certificate of occupancy. 8. The Building Dept. will need affidavits for each discipline for each building. The Building Dept. can issue the certificate of occupancy the same day that they receive sign -off from all Departments. Item continued. 12/2/08 — DCo will create the affidavits. Item continued. 32.2 GUTTERS 11/25/08 — DCo stated that WBC must install gutters before winter. WBC stated that fascia will be oil base primed and painted Action: before gutters are installed. Item continued. WBC 12/2/08 — WBC reported they will be installing gutters at Bldg A I &'A2 this week. Item continued. 33.1 HOMASOTE 12/2/08 — DCo reported that the spaces between sheets of installed homasote may be larger than the manufacture's Action: recommendations. Kevin (WBC) will review and fix if necessary. DCo requested that WBC adhere to the manufacture's WBC recommendations concerning temperature of homasote being stored and installed. Item continued. Page 4 of 5 DIETZ &' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 25.3 ROOF VENTS AT FLAT ROOFS — BLDG Al A2 10/7/08 — 11/I 1/08 - See previous meeting minutes for notes during these dates. Action: 11/18/08 — WBC reported that the carpentry work for the change in roof vents is nearly done for Bldg Al &' A2. WBC is Record meeting today, Nov. 18, with their roofing sub to get information they can submit with the PCO. Item continued. 11/25/08 — WBC met with their roofing sub and submitted PCO's regarding roofing. Item continued. 12/2/08 — TCB approved roofing PCO's. Item closed. 25.4 ELECTRIC SWITCHES — BLDG B &' C 10/7/08 — WBC reported that they are installing (9) necessary switches at Bldgs B & C that were not specified on the Action: construction documents. WBC will issue a PCO for approval. Item continued. WBC 10/14/08 — WBC will issue a PCO for electric switches soon. Item continued. 10/21/08 — WBC will issue a PCO for electric switches this week. Item continued. 10/28/08 — WBC will issue a PCO for electric switches this week. Item continued. 11/04/08 — WBC will issue a PCO for electric switches this week. Item continued. 1 1/1 1/08 — WBC will issue a PCO for electric switches this week. Item continued. 11/18/08 — WBC will issue a PCO for electric switches this week. Item continued. 11/25/08 — No new information. Item continued. 12/2/08 — No new information. Item continued. 26.2 PUNCHLISTS 10/14/08 - 11/04/08 - See previous meeting minutes for notes during these dates. Action: I I/I 1/08 — TCB requested that WBC focus on completely finishing one mock -up unit as soon as possible. Item re- opened. Record 11/18/08 — WBC reported that Bldg Al is scheduled to complete punch items Dec. 26, 2008 and Bldg A2, Dec. 19, 2008. WBC will request the city visit the site to clarify the C.O. process so there are no surprises. Item continued. 11/25/08 — Lou Hasbrook clarified the C.O. process today, Nov. 25, 2008, at the owner's construction meeting. Item re- opened. 12/2/08 — WBC requested that TCB & DCo do a pre -punch walk through in the first finished unit December 15, 2008 at 8:30am. Item continued. 27.1 WASTE MANAGEMENT RECYCLING PLAN 10/21/08 — DCo requested that WBC report on how they are handling the waste management recycling plan specified in section Action: 01570. WBC will issue a report. Item continued. WBC 10/28/08 — WBC contacted their waste management subcontractor and have not heard back yet. Item continued. 11/04/08 — WBC will get the waste management recycling information from the specifications and implement the plan. Item continued. 1 I/11/08 — WBC will get the waste management recycling information from the specifications and implement the plan. Item continued. 11/18/08 — WBC reported that they were nearly done with the waste management recycling plan. Item continued. 11/25/08 — WBC reported that a GWB recycling dumpster is now on site. WBC also reported that Duseau does not do recycling, so no recycling has been accomplished to date. Item continued. 12/2/08 — WBC reported that GWB is now being recycled. No recycling was done on first three buildings. Item continued. 27.2 LANDSCAPING 10/21/08 — 11/04/08 - See previous meeting minutes for notes during these dates. Action: 1 1/1 1/08 — WBC stated that they will guarantee plantings. They will put in plantings this fall if weather permits. If not they will WBC wait until spring. 11/18/08 — TCB reported that the retention pond for storm drainage has not been released because the soil is not stabilized. TCB thought that sod would provide the proper stabilization. TCB will follow up with the city about what they require for proper soil stabilization. Item continued. 11/25/08 — WBC reported that they will be starting sod at Bldg A2 this week. Item continued. 12/2/08 — WBC reported that they are installing sod at Bldg A2 this week. Item continued. 27.4 INSULATION 10/21/08 — WBC reported that Lou Hasbrook, the Northampton building inspector, inspected the insulation at Bldg A2 and Action: approved it. Item continued. WBC 10/28/08 — WBC reported that Lou Hasbrouck has approved Bldg AI. Item continued. 11/04/08 — WBC reported that Lou Hasbrouck has approved Bldg A3. Item continued. I I/11/08 — No new information. Item continued. 11/18/08 — WBC reported that Lou Hasbrouck has approved Bldg A4. Item continued. 11/25/08 — No new information. Item continued. 12/2/08 — No new information. Item continued. 27.7 DOOR SUBMITTAL 10/21/08 - 11/04/08 - See previous meeting minutes for notes during these dates. Action: 1 1/1 1/08 — WBC submitted the cut sheets on JeldWen interior passage doors that DCo had approved via email. WBC raised a WBC Page 3 of 5 DIETZ &' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 1.14 HIRING 3/25/08 — 10/28/08 — See previous meeting minutes for notes during these dates. Action: 11/04/08 —WBC sent the DMH letter to TCB and TCB asked them to revise it. Item continued. WBC I I/11/08 — WBC will send revised letter to TCB this week. Item continued. 11/18/08 — WBC will send revised letter with final Req. 8. Item continued. 11/25/08 — No new information. Item continued. 12/2/08 — WBC will send revised letter with final Req. 8 today. Item continued. 2.7 MASS DEVELOPMENT /SITE UTILITY COORDINATION 4/29/08 — I I/1 1/08 — See previous meeting minutes for notes during these dates. Action: 1 1/18/08 — WBC reported that the water main has been turned back on and they are doing water testing today, Nov 18. WBC WBC reported that Mass Development has not provided the correct # of cable conduit to Bldg A3 &'A4. TCB reported that a hand TCB hold was installed Nov. 17, 2008 to repair this issue. TCB will verify that Mass Development owns the hand hold. 11/25/08 — WBC reported that water testing is complete for Bldg A2 & A3 and almost complete for Bldg Al. Item continued. 12/2/08 — WBC reported that city water chlorination is complete and they will be completing water pressure testing on Bldg A I today. TCB will contact Verizon to get them to the site as soon as possible to pull cables. Item continued. 73 PENDING CHANGE ORDERS 6/3/08 — 11/25/08 - See previous meeting minutes for notes during these dates. Action: 12/2/08 — TCB, WBC, 6' DCo discussed the following PCO's: WBC PCO 047 Misc. Elec. Work - WBC will send. DCo PCO 048 Dishwashers - WBC will send. PCO 049 Elec. - Adding E l Fixtures - TCB 6' DCo reviewed backup and requested that WBC submit specific locations of additional fixtures. PCO 011 R Credit for roof hatches - TCB approved. PCO 051 Credit for color of S.S. roof - TCB approved. PCO 052 Bike pavilion - WBC will send. PCO 053 Credit for roof vents - TCB approved. PCO 054 Roofing for roof vent change - TCB approved as hourly, not to exceed $7,950. PCO 037 Structural anchors - WBC disagrees with Bill Barry's comments. DCo will investigate further. PCO 045 Framing for roof vent change - WBC will revise $ reflecting 106hrs and resubmit. PCO Interchangeable lock cylinders - Coming. Item continued. 14.3 SOLAR PANEL CONNECTION 8/12/08 — 10/14/08: TCB stated that WBC &' their solar consultant must get approval from TCB before solar panels are Action: connected to the grid in any way. After getting approval, TCB requests that WBC 6' their solar consultant hook up the solar WBC panels to the meters and turn them on so they are generating electricity to the grid prior to December 31, 2008. Item TCB continued. 10/14/08 — I I/1 1/08: TCB stated that WBC 6' their solar consultant must get approval from TCB before solar panels are connected to the grid in any way. TCB reported it is no longer necessary to connect solar panels to the grid prior to December 31, 2008. Item continued. 11/18/08 — WBC requested that TCB give 2 -3 weeks before official connection for solar panel commissioning process. WBC requested that TCB clarify the commissioning process for the solar panels with Solar Wrights. TCB will have a conference call with Solar Wrights and WBC to define the process and the process for final connection at the time defined by TCB. TCB releases WBC to start the commissioning process on the solar panels. TCB will review final connection date with funders. Item continued. 11/25/08 — TCB reported that they had the conference call and WBC will proceed with commissioning of solar panels. Solar panels will be completely ready and functional but will not be officially turned on until TCB approves. Item continued. 12/2/08 — No new information. Item continued. 21.3 BLDG A2 - FIBER CEMENT BOARD AT REAR 9/9/08 - 10/28/08 - See previous meeting minutes for notes during these dates. Action: 11/04/08 — WBC is replacing the fiber cement board at the third floor rear of Bldg A2. DCo confirmed that no letter from the DCo Hardie rep is needed since the delaminating board is being replaced. WBC will get Hardie rep to visit the site on a coming WBC Tuesday. Item continued. I I/I 1/08 — WBC will give Hardie rep. contact info to DCo to set up a site visit. Item continued. 11/18/08 — WBC gave DCo the contact info for the Hardie rep. DCo will set up a site visit. Item continued. 11/25/08 — WBC reported that they will be applying an oil based primer to new fiber cement board at the third floor rear of Bldg A2 before winter. DCo will set up a site visit with the Hardie rep. Item continued. 12/2/08 — DCo restated that all Hardie panel must be primed before winter. WBC will confirm with painter. Item continued. Page 2 of 5 DIETZ if COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 Phone (413) 733 -6798 Fax (413) 732 -4385 MEETING NOTES MEETING DATE: December 2, 2008 MEETING: CONSTRUCTION MEETING NO. 33 PROJECT: Village at Hospital Hill Phase 11 LOCATION: Village at Hospital Hill — Construction Trailer Project No: 2062IA Northampton, MA PRESENT: DISTRIBUTED TO: Marc Sternick, Dietz EY Company Architects, Inc. Tom Kegelman, The Community Builders (TCB) Samantha Wood, Dietz EY Company Architects, Inc. Stephen Fish, The Community Builders Sue McCann, The Community Builders Kevin Letendre, Williams Building Company, Inc. Scott Drumm, The Community Builders Tom Welch, Williams Building Company, Inc. Homayoun Sarabi, The Community Builders _ Tim Williams, Williams Building Company, Inc. (WBC) Scott Drumm, The Community Builders Bernie McKernan, Williams Building Company, Inc. Tom Kegelman, The Community Builders Tom Welch, Williams Building Company, Inc. -. _ _ -• - : - _ _ Kevin Letendre, Williams Building Company, Inc Tim Williams, Williams Building Company, Inc Carl Altamura, Williams Building Company, Inc. Randy Collette, Williams Building Company, Inc Ann Capeless, Williams Building Company, Inc. Emily Sheedy, Williams Building Company, Inc. Marc Sternick, Dietz 6' Company Architects, Inc. (DCo) Kerry Dietz, Dietz 6' Company Architects, Inc. Samantha Wood, Dietz EY Company Architects, Inc. Krista Benoit, Dietz 6' Company Architects, Inc. William Barry, Barry Engineers EY Constructors, Inc. (BECI) Mark Darnold, Berkshire Design Group (BDG) G. Jay Vinskey, Berkshire Design Group Marc S. D'Urso P. E., Berkshire Design Group Scott A. Sullivan P. E., Consulting Engineers, Inc. (CES) Anthony L Patillo CBO, Northampton Building Department Peter Labadorf, Labadorf Associates, Inc. Phil Madonia, Massachusetts Housing Finance Association (MHFA) WEATHER: Sun, 40's. Corrections to previous meeting notes: Progress Report See attached Punchlist Status: Requisition Status: Final Req. 8 Attachments: None. Time for Completion: February 25, 2009 (Substantial Completion of I n 16 units) April 27, 2009 (substantial completion of entire job) Contractor Schedule: 6 months — October 26, 2008 Notice to Proceed date: Partial NTP April 28, 2008. On hold May 2, 2008 — May 8, 2008. Final NTP May 8, 2008. Percent Work completed as of November 31, 2008: 77% 1.9 CONSTRUCTION SCHEDULE 3/25/08 — 1 I/11/08 — See previous meeting minutes for notes during these dates. Action: 11/18/08 — WBC reported that Bldg Al is getting permanent power today, November 18. All meters at all buildings for gas have WBC been installed. Bldg A2 boilers will be commissioned on Nov. 20 or 21, 2008. Bldg Al boilers will be commissioned on Nov. 24, 2008. Paving at Bldg A2 will be complete Nov. 21, 2008. TCB requested that compaction test be provided as needed. WBC expects to finish all paving within 2.5 weeks. Item continued. 11/25/08 — WBC reported that Bldg Al has permanent power and the boilers are commissioned in Bldg A2. Bldg Al boilers will be commissioned by Monday, December 1, 2008. WBC is planning to have permanent power in Bldg A3 next week. Bldg Al had a water leak and is now doing water testing. WBC completed the paving binder at all Bldgs. Compaction tests have been provided. TCB requested that WBC report by the end of the day which units will definitely be complete and ready to occupy by January I, 2009. TCB stated that if WBC must do work on an occupied building they must adhere to OSHA safety standards. If work must be done inside an occupied unit, WBC must adhere to TCB's property management guidelines. Item continued. 12/2/08 — WBC reported that Bldg Al boilers will be commissioned Thursday, Dec. 4, 2008. WBC is completing the water testing today on Bldg AI. Bldg A3 does not have permanent power yet because National Grid has not been cooperating. Cabinet delivery is schedule for Wednesday, December 03, 2008 for Bldg A2 and Friday, December 05, 2008 for Bldg A 1. Doors and hardware are holding up the construction schedule. WBC is doing everything they can to get doors ASAP. TCB requested that WBC report on absolute occupancy dates 30 days in advance. Bldg A2 will not likely be ready to occupy January 1, 2009. Page I of 5 DIETZ & COMPANY ARCHITECTS, INC. TRANSMITTAL , 1 � TO: Anthony L. Patillo CBO DATE: December I0, 2008 City Building Department 212 Main Street - Room 100 Northampton, MA 01060-3189 CC: RE: Village at Hospital Hill Phase 11 File Northampton, MA 20621 A FROM: Marc Sternick AIA ® ATTACHED, via US mail ❑ FAXED, number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 12/2/2008 Construction Meeting Minutes 17 Hampden Street Springfield, MA 01 103 telephone (413) 733 -6798 REMARKS facsimile (413) 732 -4385 e -mail office @dietzarch.com shop drawings logged by: v.. \20621 - vhh new design \08 - construction administration \meeting notes \transmittals to tony patillo\2008 -12 -10 vhh meeting minutes 33_trn.doc DIETZ tritLila CO. Architects Status No. CSI Descrption Date Submitted Date Received Date Response Date Days Held Due Responded , • direction of CES, Inc. �E:"` '_„ ., •�'k w <. .r::'�� ' I �r„ �.€tz .�, .,T`f', , ... F . � e --4 a , �. 4 . : 'g�a, -' `� . 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Final Approved Change Order Log Project: [100386] Village at Hospital Hill Phase II Data Date: 12/15/2008 8:32 AM ET No. Date Approved Monetary Value Description Processed RCOs E , OCO -001 8/13/2008 $12,626.42 Change Order #1 - Game Time Powerscape Unit .. tit „14 ,tax +� E r �. ,1,t.:.: F E ti ` .an • �� OCO -003 11/12/2008 $26,972.63 Change Order #3 yt:» . a.,. .,. .'h .w � , vz . 1/24/2008 $43,368.53 Change Order #5 , ,. Ea�.€. .. OCO -005 1 E E` €e ..,,,_. ,� h �' :'.� `, �i $r> •,' B� c ,. .� � ,,,i�� � are `E , Totals: $145,908.03 Page 1 of 1 4. Request for Change Order Log Project: [100386] Village at Hospital Hill Phase II 0 Data Date: 12/15/2008 8:32 AM ET Status No. Date Created Date of Status Monetary Value Scope New RCO -001 4/30/2008 PR 001 - Dryer Outlets £� ,.., •.n '- . - »; ».. K:....t:.. »...:r a �..n?. -an. � :.. �,< > t d .. � r,:^k'...n.. .,an .E: <. ^t.:+.� .:E zfr..:E aeZ'° : „�'a' s f s•.M x '• � o n.� �re.. «s. ��... 7 ?� „,a».'�;'"•”. - � k`,�wv.,:,.. ss��f.•., h� f . �..n,. �., m�«�:�.€�'d � f��.r� ..�.. �' .�_ .,��.u. _ _ {�w...k�s»; -:�s , « 1 _.Rd�t . �..�. , .��u _. < , ......... , � .. .. -.. New RCO -003 6/4/2008 PR -003 Revised Lighting Fixture Schedule ����(( € ..Ei €. .�. v r x , EE.,.EAt `; �R ,. "a -., r E � E t fnv [ " � E,E �' ,98�' 8 t£2 R � �� Eil,�k ,�. = -,v . .�: a a«? :a .tta �,.�..�. -� ..., «a .�� „¢h k.z:� „.: ��:�`�R.a�::..0 �. .:a:,. ,.. - ,•.,.,$.« ' �..:...x.., New RCO -005 7 /16/2008 PR 005 Extended Stair Landings Bldg A1-A4 ," Y m'A <.. K " -�.. -: Eh Wu s u. E �S'C 4,f 2 e , Y _ °a. �E, . 1, ??Y. ?a Sri 4 n .: '; /m ':': >.' xx s �`� � ... get `. �' ''.: � P �'�ic � ��.[f FS� E � ,w . N rs �f�" -- po �{J V n �h y ��✓ ( � �y � � � i ��.fe . G A tt�.2�- �-�s': ���'4�m+n�£� �'���iszk"'tr', „�..,E.�cvZ�E €�€ � L�. ....: c dt u x`ww A n.En,.f f pm &x a..�. � � �'� .,.w �� ^ rc� .a.,� � A,�..,. ,.. � .' �..... 1 � �., .. New RCO -007 7/25/2008 PROO7 - Water Closets •'h =E:;E 1 2 7< k ; i �.,' -�":. � N'- E «;�Ax h- 5 "c:- �". 0 0 �, "`F?' Gtr : f a l e. m �_.-� �� � ,. x`.<... &ta �., " New RCO -009 8/7/2008 PR 009 - Sconces & Exit Signs nc- z �E i,;,tt6hm nE� h c •.��.h. 42 .'mw�s�,a�E.E€h4!.xr- Er�.,r f, � �h. .�� na & «,PMwye < eE,.E, .tMU - ...L�..b .o,. .. 4�� New 8/7/2008 PR 010 - Condensate Neutralizer New $0.00 Page 1 of 1 No. Document Date Subject Notes ASI -037 9/8/2008 Closet Framing Above Unit Stair - A Bldgs ��fE'R.u., � .��� ' ='�r�s�a,E�. .$..�.•s��+fc....i,vm;': �r� ,:,� � ���:�`���ak`�w�Ek, d,x`!c�fsa�.k :,�:x #��. >� „�... .,fN- ..�,,,� .,...,..E �f ,,.,.,,� ,��.,. ASI -039 9/17/2008 Bldg A3&A4 - 3rd Floor Above Stair 030 -039 .,,,, d ,:.u. '.e.' *y:.' ;,, - „.., ,.,.;..x...... YL •' 1' ;'t} ,Err'",'L, ” ''3 .f�s i 3i1�,. �e mz rs � 4, a:.. �'•�.m „ »,.: ��.� �,,, c.<: k,,a .� ��.x ,,,. �'. ,_..E.. ';�a'.>2�.� .E,.. ., K ,., . ,. .r ASI -041 10/8/2008 Closed Cell Foam Insulation Under Roof • �.�.< x f ., iF -..;. ,r .; yr -� .,a:. :. .. � �y..:, s., M. ,..'3 a.,. El .."t*. nR... . -' � . ✓F, lx �,.mS. J. ,4^ $,.f.., .iti. _ 5 f Y� &,H P E 4 Y. e' ”, 3 "...ir.� 33. E 'i \ . %,E -- '�:'.E T'.. E' 3 4 E•E 9�`Y Ui Y k''\ q ,... 1 Y § ASI -043 10/16/2008 Laundry Room Door Revisions t.,.. _ • ASI -045 10/17/2008 Kitchen Cabinets ,.E r.- ,;: PR -011 8/14/2008 Homa sote PR -012 8/22/2008 Ceramic Tile . 'E 9 O�t3 E ° �� fram g ea UlFndows and AfC iefg F�1 & ,��,�>h ..., �,� � � �,_ �. Ems. �..., , ���� � �.� •,. �� , �.. _��' . , _ , PR -014 10/16/2008 Dishwashers PR -015 10/27/2008 Kitchen Cabinets Page 2 of 2 Status No. Date Created Date Response Days Overdue Date Days for Subject Due Responded Response ::.L � *... - is D r:., �. . .. r �,. K=, � t ..: .. ..t .. ''2fa• Q& � .� �� .� C 2 .. T d t e�t e�Lacat ns m ' �Na � .Ykn �.�� Ne5': ui )�'� rv.1,. ?2'Y3Sh°.. aV 4r m�.,�k. ,,., '� .C�t>✓aut � Y. t r " h .. .... , cz, . ....r. � f :a.?•< .t<< ..� . �.�..... . 5. �. _... 'F wm x.. _< � ..&;wr ,. Closed RFI -073 9/19/2008 9/26/2008 0 9/22/2008 Tub & Shower / Valve & Hand Spray Locations tit ., x;' ,..' x a"'#" E t.a a .1t re =�s�' ,_�" '".• ^.e°�i ' mot: ,,�..:.:,� r a �- ��Q r: G : ��'t2 f: °toast j . ,� z���. �� � , f � �� _ p r ig Ike*. a ,,,,. Ci2 &.v ��. .. .......e'. .A, ra�3z..�n`_..,t. ..t ..Il..d...,...���,..t.'�,i 2 ....kt �.. .. �E,ut,. _ ntu.t ...t... �.... ..R�ed.FL ._. ... .. x .... .. .. .... .. r. �.� t.mt,�n ,.. _. ..�. ,n aa_ .. , New RFI -075 9/29/2008 10/6/2008 70 Locations for Outside Air Sensors Page 3 of 3 • V /rJU(' Village at Hospital Hill Weekly Progress Date: , Project # 20621 BL G f4 % COMPLY BLDG C.. % COMPLETE Framing v Framing _ el'u Roof framing /UV Root framing lv ... „ h lbw Roofing l6 Rough plumbing /at) Rough plumbing / Rough sprinkler /a0 Rough sprinkler l°'-' Rough electrical t hough electrical /•g' u Fire alarm 6 S Fite alarm ? D s lao Windows /cfei Exterior Doors Exterior' Doors • • ing 45 Siding ya Exterior trim Q'S Exterior trim TO Dryer vents /az' Dryer vents GL' Gas lines fat Gas lines t " -tion insulation D GWa /emu GWB or paint lnterforpalnt -- Exterior paint Exterior paint b'C • interior finish carpentry httetiorftrllsh carpentry r Heating .c'U Heating ,5 ulterior doors interior doors . • r Ca li Exterior Carpentry _ •9L`) • Punished plumbing Finished plumbing Finish Electrical Finish Electrical BLDG % COMPLETE BLDG % COMPLETE Framing Framing Roof framing Roof framing Roofing Roofing Rough plumbing Rough e humbIn g Rough sprinkler Rough sprinkler Rough electrical Rough electrical . Fee alarm Fire alarm • •s w Windows • Escbcrior Doors Exterior Doors 'din ! Skiing Exterior trim Exterior trim _ Dryer vents Dryer vents c lines Gas litres nsulatlan Inauiation • GWB GWB Interior paint Interior paint . Exterior paint Exterior paint Mentor finish carpentry Interior finish carpentry Heating Heating I. + - doors interior doors Exterior Carpentry ' EkterlorCarpentry Firtlshed ' lumbin. FInlahed ppliumbing • • lectrical Finish Efectifca1 M Z0 /Z0 39tid 03 nNIalins Sfr I11Iht ZT081785ETb E0:60 8002/5T/ZT L` Inc/ d J t. Village at Hospital Hill Weekly Progress Date: Proat # 2f162 B LDG • / % COMPLETE 131..DG % COMPLETE coming /3G% Framing ,lg, e. Roof fremin i 4U t✓ Roof framing lue.1 Roofing a Roofing /Lie Roughplurnbing /u e:J Rough plumbing_ u,. Roo.igh sprinkler /v Rough sprinkler /•vL Rough electrical _14'4) Rough electrical Ana Fire alarm Cl Fire alarm ` t ` ECEIVED dews / - WirKiows , t Her Door Exterior Doors • ng /1 Sidin • / c ' DEC 00. 1 5 200 Exterior trim ; V-) _ Exterior trim Dryer vents /4' 0 =r vents /4 :I, III Gas linos ,. -1 Gas lines � l `' ' , ARCHITECTS : etion ,'✓ Insulation 41. GWB fd.• Interior paint Q� interior paint 9 S' Exterior paint ■ Exterior paint /a u ntsrior finish carpentry . interior finish carpentry gS ' Heating j a` _ Healing • Art) interior doors 90 interior doors cY" ••- rior Carpentry . Ail? Exterior Carpentry "Ve.) Finished plumbing Finished plumbing Finish Electrical - 90 Finish Electrical 9 BLDG ,et % COMPLETE BLDG t• % COMPL4TE raaminp /. &'• , Frarrinz /c4.) Roof framing / . Roof filming - l®'f' -• • • ling / c �' Roofing ("Do • • h plumbing /L. Rou9n plumbing _� °J Rough sprinkler /co Rough sprinkler f rid •,. Rough electrical / d Li Rough electrical /d' Fire alarm Q` GC.' Fire alarm f(; ndows 1y. Windows /'c' Exterior Doors 1,•+ -' Exterior Doors • • ng fl Siding NJ Extartor trim / A.$ Exterior trim Ary Dryer vents /u.: Dryer vents fa Gas lines I LL; Gas linos /ad Insulation /c'� Insulation /au r . fi;' GWB /cm Interior paint i interior paint SO Exterior paint .c? c9 Exterior Lsint ,3} interior finish carpentry 6 Interior finish carpentry -. ting 0 Heating -d or doors interior doors Exterior Carpentry 99 Exterior Carpentry .t v fished plumbing 'Finished plumbing Finish Electrical Finish Electrical Z9 / T0 3cJtid op JNIQ'llna SL I11It Z1E1085E10 E9 :60 8901; /9I /ZI DIETZ El COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01103 (413) 733 -6798 Fax (413) 732 -4385 34.1 WINDOW TREATMENTS 1 2/9/08 — TCB informed WBC that property management will be installing blinds immediately after the units are punched. Item Action: continued. TCB 34.2 SITE LIGHTING TIMING 12/9/08 — WBC informed TCB that the site lighting is on timers and they would like to know how to set the time. Tom (TCB) Action: preferred to have site lighting on photo cells and will ask management what they prefer. Timing will be off at lam and on at 5pm. TCB Item continued. 34.3 GAS METERS BELOW GRADE 12/9/08 — WBC reported that the Gas Co. installed the gas meters below finished grade. WBC suggested building a window well Action: around them. TCB will call the Gas Co. to discuss the option of moving them. DCo will review with Kevin (WBC) at site walk TCB through. Item continued. DCo 34.4 RATED WALLS TO UNDERSIDE OF ROOF 12/9/08 — WBC was not sure if all rated walls extend to the underside of the roof decking. DCo believes that all rated walls by Action: code must extend to the underside of the roof decking. Kevin will verify and DCo will check with the Bldg Dept. and the code. WBC DCo Next meeting will be held at December 16, 2008. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton, MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ b COMPANY ARCHITECTS, INC. Marc Sternick AIA Date Prepared: December 12, 2008 Vh20621 - VHH New Des ign\08- Construction Administration\ Meeting NoceslWP Docs \100386 Village at Hospicil Hill Phase ll_ Dietz& Co_Constr_mtg34_2008- 12 -9.doc CO. Architects Page 5 of 5 DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01103 (413) 733 -6798 Fax (413) 732 - 4385 12/9/08 — No new information. Item closed. 30.2 PILASTERS - BLDG A 1 &A2 11/1 1/08 — Marc noted that the woodwork joints on the pilasters did not meet specifications. The joints are opened up and are Action: therefore unacceptable. Marc is open to reviewing suggestions for solutions from WBC. Item continued. DCo 11/18/08 — Marc again noted that the joints were not constructed to specifications and are unacceptable. Tom W. agreed that TCB the horizontal joints were not constructed to a reasonable standard of care, as they were not hidden behind the horizontal trim bands. He did contend that the MDO miter joints would not hold up under any joint configuration. Marc offered one possible solution is to overlay the panels with cement board, using aluminum channel corners. Item continued. 11/25/08 — WBC will issue PCO reflecting the price to use the Hardie panel and corner trim solution that was recommended by Marc. Item continued. 12/2/08 — No new information. Item continued. 12/9/08 — WBC issued PCO 057. DCo &' TCB will review. Item continued. 31.1 RADON TESTING 11/18/08 — TCB reminded WBC that radon testing needs to be done before occupancy because TCB needs a certificate from the Action: environmental engineer. Scott (TCB) will investigate the process for testing. Item continued. TCB 11/25/08 — TCB reported that they will schedule radon testing for when the doors are installed. Item continued. 12/2/08 — No new information. Item continued. 12/9/08 — No new information. Item continued. 32.1 CERTIFICATE OF OCCUPANCY 11/25/08 — Lou Hasbrook clarified the certificate of occupancy process. The following points were discussed: Action: 1. Permits will be done building by budding. DCo 2. Plumbing &' Gas utilities sign -offs are likely to come through with no troubles. Low voltage electrical and Fire Dept people may need early and frequent reminders. 3. The Northampton Building Dept does have an official sign off card. WBC will get a copy. 4. Planning Dept conditions must be met separate from Building Dept. conditions. If some Planning Dept conditions are not met it may be possible to get a temporary certificate of occupancy. 5. TCB reported that Carolyn from the Planning Dept is coming for site inspection in a couple weeks. TCB will communicate with WBC about any site items that may prevent them from being able to get a certificate of occupancy. 6. Temporary handrails at outside stairs will be permitted if they are strong enough. WBC reported that they might not have metal hand rails fabricated in time for the certificate of occupancy. 7. The Fire Dept will be testing dialers 6' alarms and using plans to check head locations for the certificate of occupancy. 8. The Building Dept will need affidavits for each discipline for each building. The Building Dept can issue the certificate of occupancy the same day that they receive sign -off from all Departments. Item continued. 12/2/08 — DCo will create the affidavits. Item continued. 12/9/08 — WBC requested that CES come Dec. 19 or 22 to inspect Bldg A2 and sign the affidavit Item continued. 32.2 GUTTERS 11/25/08 — DCo stated that WBC must install gutters before winter. WBC stated that fascia will be oil base primed and painted Action: before gutters are installed. Item continued. WBC 12/2/08 — WBC reported they will be installing gutters at Bldg AIFA2 this week. Item'continued. 12/9/08 — WBC reported that gutters are currently being installed. Item continued. 33.1 HOMASOTE 12/2/08 — DCo reported that the spaces between sheets of installed homasote may be larger than the manufacture's Action: recommendations. Kevin (WBC) will review and fix if necessary. DCo requested that WBC adhere to the manufacture's Record recommendations concerning temperature of homasote being stored and installed. Item continued. 12/9/08 — Scott (TCB) reviewed homasote and approved. Item closed. 33.2 EPDM ROOF MEMBRANE 12/2/08 — DCo reported that the roof membrane that was installed is what was specified. TCB requested that WBC submit the Action: warrantee information. Item continued. WBC 12/9/08 — WBC will issue product information from Firestone with the warrantee information. Item continued. 33.3 INTERIOR TEMPERATURE OF BUILDINGS 12/2/08 — Scott (TCB) reported that the interior temperature of the south side of Bldg A4 was lower than 40 degrees. DCo re- Action: stated that all buildings in which GWB has been installed or is being installed must maintain a minimum temperature of 40 WBC degrees at all times. Item continued. 12/9/08 — No new information. Item continued. Page 4 of 5 . f DIETZ COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01103 (413) 733 -6798 Fax (413) 732 -4385 1 1/18/08— WBC will issue a PCO for electric switches this week. Item continued. 11/25/08 — No new information. Item continued. 12/2/08 — No new information. Item continued. 12/9/08 — PCO 047 was submitted. DCo will review. Item continued. 26.2 PUNCHLISTS 10/14/08 - 1 1/04/08 - See previous meeting minutes for notes during these dates. Action: 1 1 / 1 1 / 0 8 — TCB requested that WBC focus on completely finishing one mock -up unit as soon as possible. Item re- opened. DCo 1 1/18/08 — WBC reported that Bldg Al is scheduled to complete punch items Dec. 26, 2008 and Bldg A2, Dec. 19, 2008. WBC TCB will request the city visit the site to clarify the C.O. process so there are no surprises. Item continued. 11/25/08 — Lou Hasbrook clarified the C.O. process today, Nov. 25, 2008, at the owner's construction meeting. Item re- opened. 12/2/08 — WBC requested that TCB &' DCo do a pre -punch walk through in the first finished unit December 15, 2008 at 8:30am. Item continued. 12/9/08 — DCo 6' TCB requested to move the pre -punch walk through to Dec. 18, 2008 at 8:30am because they didn't think the unit would be ready on Dec. 15. TCB requested that (4) I bedroom units (2 in Bldg A I and 2 in Bldg A2) be ready and available for HAP to inspect tentatively the last week of Dec. Item continued. 27.1 WASTE MANAGEMENT RECYCLING PLAN 10/21/08 — DCo requested that WBC report on how they are handling the waste management recycling plan specified in section Action: 01570. WBC will issue a report. Item continued. WBC 10/28/08 — WBC contacted their waste management subcontractor and have not heard back yet. Item continued. 11/04/08 — WBC will get the waste management recycling information from the specifications and implement the plan. Item continued. 1 I/1 1/08 — WBC will get the waste management recycling information from the specifications and implement the plan. Item continued. 11/18/08 — WBC reported that they were nearly done with the waste management recycling plan. Item continued. 11/25/08 — WBC reported that a GWB recycling dumpster is now on site. WBC also reported that Duseau does not do recycling, so no recycling has been accomplished to date. Item continued. 12/2/08 — WBC reported that GWB is now being recycled. No recycling was done on first three buildings. Item continued. 12/9/08 — WBC reported that the appliance delivery people took their cardboard. TCB requested that WBC get a cardboard recycling container on site. Item continued. 27.2 LANDSCAPING 10/21/08 — 11/04/08 - See previous meeting minutes for notes during these dates. Action: I I /I 1/08 — WBC stated that they will guarantee plantings. They will put in plantings this fall if weather permits. If not they will WBC wait until spring. DCo I 1/18/08 — TCB reported that the retention pond for storm drainage has not been released because the soil is not stabilized. TCB thought that sod would provide the proper stabilization. TCB will follow up with the city about what they require for proper soil stabilization. Item continued. I 1/25/08 — WBC reported that they will be starting sod at Bldg A2 this week. Item continued. 12/2/08 — WBC reported that they are installing sod at Bldg A2 this week. Item continued. 12/9/08 — WBC reported that sod at Bldg A2 is complete. WBC will confirm dates of sod installation for the rest of the buildings. TCB requested that Tot lot grading and surfacing be finished as soon as possible if weather permits. WBC will confirm grading and delivery for surfacing. DCo will ask BDG if there is any reason WBC cannot install the surfacing. Item continued. 27.4 INSULATION 1 0/21/08 — WBC reported that Lou Hasbrook, the Northampton building inspector, inspected the insulation at Bldg A2 and Action: approved it. Item continued. WBC 1 0/28/08 — WBC reported that Lou Hasbrouck has approved Bldg Al . Item continued. 1 1/04/08 — WBC reported that Lou Hasbrouck has approved Bldg A3. Item continued. 1 I/1 1/08 —No new information. Item continued. I I/ 18/08 — WBC reported that Lou Hasbrouck has approved Bldg A4. Item continued. 11/25/08 — No new information. Item continued. 12/2/08 — No new information. Item continued. 12/9/08 — WBC reported that Lou Hasbrouck has approved Bldg B. Item continued. 27.7 DOOR SUBMITTAL 10/21/08 - 1 I/1 1/08 - See previous meeting minutes for notes during these dates. Action: 11/18/08 — WBC reported they have started receiving interior doors. Exterior doors are scheduled to arrive on site Dec. I, Record 2008. WBC is working with the door manufacturer to get them sooner. WBC will submit on storm doors. Item continued. 11/25/08 — WBC submitted on doors today. WBC reported that door frames are scheduled for delivery next week. Item continued. 12/2/08 — WBC reported that they received all door frames and 4 doors. The remainder of doors are scheduled to come within 3 weeks. WBC is trying to get doors sooner. Item continued. Page 3 of 5 DIETZ fd COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01103 (413) 733 -6798 Fax (413) 732 -4385 1.14 HIRING 3/25/08 — 10/28/08 — See previous meeting minutes for notes during these dates. Action: 11/04/08 — WBC sent the DMH letter to TCB and TCB asked them to revise it. Item continued. WBC 1 1/1 1/08 — WBC will send revised letter to TCB this week Item continued. 11/18/08 — WBC will send revised letter with final Req. 8. Item continued. 11/25/08 — No new information. Item continued. 12/2/08 — WBC will send revised letter with final Req. 8 today. Item continued. 12/9/08 — WBC will send revised letter today. Item continued. 2.7 MASS DEVELOPMENT /SITE UTILITY COORDINATION 4/29/08 — II/11/08 — See previous meeting minutes for notes during these dates. Action: 11/18/08 — WBC reported that the water main has been turned back on and they are doing water testing today, Nov 18. WBC WBC reported that Mass Development has not provided the correct # of cable conduit to Bldg A3 &'A4. TCB reported that a hand TCB hold was installed Nov. 17, 2008 to repair this issue. TCB will verify that Mass Development owns the hand hold. 11/25/08 — WBC reported that water testing is complete for Bldg A2 6' A3 and almost complete for Bldg Al. Item continued. 12/2/08 — WBC reported that city water chlorination is complete and they will be completing water pressure testing on Bldg Al today. TCB will contact Verizon to get them to the site as soon as possible to pull cables. Item continued. 12/9/08 — WBC reported that water testing is complete for all bldgs. WBC requested that TCB contact Comcast as they are not responding to WBC. Item continued. 7.5 PENDING CHANGE ORDERS 6/3/08 — 12/2/08 - See previous meeting minutes for notes during these dates. Action: 12/9/08 — TCB, WBC, 6' DCo discussed the following PCO's: WBC PCO 047 Misc. Elec. Work - WBC will send backup today. DCo PCO 048 Dishwashers - Approved. PCO 049 Elec. - Adding El Fixtures - TCB & DCo reviewed backup and requested that WBC submit specific locations of additional fixtures. PCO 052 Bike pavilion - WBC will send. WBC anticipates an approximate deduct of $15,000. PCO 037 Structural anchors - TCB approved for $200 cost. PCO 043 Framing for roof vent change - TCB approved for $4664 labor cost. PCO 045 Rerouting of mechanical venting - WBC submitted backup, Scott (TCB) will review. PCO 055 Additional trim at common corridors - Scott (TCB) will review. PCO 056 Additional interior trim at NC units - DCo will review. PCO 057 Additional trim at pilasters - Scott (TCB) will review. PCO Interchangeable lock cylinders - Coming. Item continued. 14.3 SOLAR PANEL CONNECTION 8/12/08 — 11 /1 1/08 — See previous meeting minutes for notes during these dates. Action: 11/18/08 — WBC requested that TCB give 2 -3 weeks before official connection for solar panel commissioning process. WBC Record requested that TCB clarify the commissioning process for the solar panels with Solar Wrights. TCB will have a conference call with Solar Wrights and WBC to define the process and the process for final connection at the time defined by TCB. TCB releases WBC to start the commissioning process on the solar panels. TCB will review final connection date with funders. Item continued. 11/25/08 — TCB reported that they had the conference call and WBC will proceed with commissioning of solar panels. Solar panels will be completely ready and functional but will not be officially turned on until TCB approves. Item continued. 12/2/08 — No new information. Item continued. 12/9/08 — No new information. Item closed. 21.3 BLDG A2 - FIBER CEMENT BOARD AT REAR 9/9/08 - 1 1/18/08 - See previous meeting minutes for notes during these dates. Action: 11/25/08 — WBC reported that they will be applying an oil based primer to new fiber cement board at the third floor rear of Bldg DCo A2 before winter. DCo will set up a site visit with the Hardie rep. Item continued. 12/2/08 — DCo restated that all Hardie panel must be primed before winter. WBC will confirm with painter. Item continued. 12/9/08 — WBC reported that Hardie panel has been primed. Item continued. 25.4 ELECTRIC SWITCHES — BLDG B 5' C 10/7/08 — WBC reported that they are installing (9) necessary switches at Bldgs B & C that were not specified on the Action: construction documents. WBC will issue a PCO for approval. Item continued. DCo 10/14/08 — WBC will issue a PCO for electric switches soon. Item continued. 10/21/08 — WBC will issue a PCO for electric switches this week. Item continued. 10/28/08 — WBC will issue a PCO for electric switches this week. Item continued. 11/04/08 — WBC will issue a PCO for electric switches this week. Item continued. 1 1/1 1/08 — WBC will issue a PCO for electric switches this week. Item continued. Page 2 of 5 DIETZ 6' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01103 Phone (413) 733 -6798 Fax (413) 732 -4385 MEETING NOTES MEETING DATE: December 9, 2008 MEETING: CONSTRUCTION MEETING NO. 34 PROJECT: Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill — Construction Trailer Project No: 20621A Northampton, MA PRESENT: DISTRIBUTED TO: Marc Sternick, Dietz & Company Architects, Inc. Tom Kegelman, The Community Builders (TCB) Samantha Wood, Dietz & Company Architects, Inc. Stephen Fish, The Community Builders _ = - • - Sue McCann, The Community Builders Kevin Letendre, Williams Building Company, Inc. Scott Drumm, The Community Builders Tom Welch, Williams Building Company, Inc. Homayoun Sarabi, The Community Builders Tim Williams, Williams Building Company, Inc. (WBC) Scott Drumm, The Community Builders Bernie McKernan, Williams Building Company, Inc. Tom Kegelman, The Community Builders Tom Welch, Williams Building Company, Inc - = - - _ , -- • • • = _ Kevin Letendre, Williams Building Company, Inc. Carl Altamura, Williams Building Company, Inc. Randy Collette, Williams Building Company, Inc Ann Capeless, Williams Building Company, Inc. Emily Sheedy, Williams Building Company, Inc. Marc Sternick, Dietz 6' Company Architects, Inc. (DCo) Kerry Dietz, Dietz & Company Architects, Inc. Samantha Wood, Dietz 6' Company Architects, Inc. Krista Benoit, Dietz 6! Company Architects, Inc. William Barry, Barry Engineers 6' Constructors, Inc. (BECI) Mark Darnold, Berkshire Design Group (BDG) G. jay Vinskey, Berkshire Design Group Marc S. D'Urso P. E., Berkshire Design Group Scott A. Sullivan P. E., Consulting Engineers, Inc. (CES) Anthony L Patillo CBO, Northampton Building Department Peter Labadorf, Labadorf Associates, Inc Phil Madonia, Massachusetts Housing Finance Association (MHFA) WEATHER: Cloudy, 30's. Corrections to previous meeting notes: Progress Report: See attached Punchlist Status: Requisition Status: Final Req. 8 Attachments: Progress report and Togs. Time for Completion: February 25, 2009 (Substantial Completion of 1" 16 units) April 27, 2009 (substantial completion of entire job) Contractor Schedule: 6 months — October 26, 2008 Notice to Proceed date: Partial NTP April 28, 2008. On hold May 2, 2008 — May 8, 2008. Final NTP May 8, 2008. Percent Work completed as of November 31, 2008: 77% 1.9 CONSTRUCTION SCHEDULE 3/25/08 — 11/18/08 — See previous meeting minutes for notes during these dates. Action: 11/25/08 —WBC reported that Bldg AI has permanent power and the boilers are commissioned in Bldg A2. Bldg Al boilers will WBC be commissioned by Monday, December I, 2008. WBC is planning to have permanent power in Bldg A3 next week. Bldg A I TCB had a water leak and is now doing water testing. WBC completed the paving binder at all Bldgs. Compaction tests have been provided. TCB requested that WBC report by the end of the day which units will definitely be complete and ready to occupy by January I, 2009. TCB stated that if WBC must do work on an occupied building they must adhere to OSHA safety standards. If work must be done inside an occupied unit, WBC must adhere to TCB's property management guidelines. Item continued. 12/2/08 — WBC reported that Bldg Al boilers will be commissioned Thursday, Dec. 4, 2008. WBC is completing the water testing today on Bldg Al . Bldg A3 does not have permanent power yet because National Grid has not been cooperating. Cabinet delivery is schedule for Wednesday, December 03, 2008 for Bldg A2 and Friday, December 05, 2008 for Bldg A 1. Doors and hardware are holding up the construction schedule. WBC is doing everything they can to get doors ASAP. TCB requested that WBC report on absolute occupancy dates 30 days In advance. Bldg A2 will not likely be ready to occupy January 1, 2009. 12/9/08 — WBC expects to have Bldg Al boilers operating on Monday, Dec. 15. National Grid is still not cooperating although they did pull wire yesterday. WBC is waiting for meters. Tom K. (TCB) will call them. Cabinet delivery is expected to be Dec 10 for bldg Al & A2, Dec 15 for bldg A3 and the 1" week of Jan. for bldgs B & C. Exterior doors and hardware are expected to be delivered Dec. 10. Interior unit doors (with the exception of 2 panel doors) are expected Dec 15. Exterior frames are on site. WBC will confirm an absolute occupancy of Jan. 15, 2009 by Dec. 12. Item continued. Page 1 of 5 7...„:7415 DIETZ & COMPANY ARCHITECTS, INC. ,, 7..../57 TRANSMITTAL TO: Anthony L. Patillo CBO DATE: December 17, 2008 City Building Department 212 Main Street - Room 100 Northampton, MA 01060-3189 CC: RE: Village at Hospital Hill Phase 11 File Northampton, MA 20621A FROM: Marc Sternick AIA ® ATTACHED, via US mail ❑ FAXED, number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 12/9/2008 Construction Meeting Minutes r EC 2 17 Harr)pden Street Springfield, MA-.01 103 telephone (413) 733 -6798 REMARKS facsimile (413) 732 -4385 e -mail office @dietzarch.com shop drawings logged by: v\20621 - vhh new design \08 - construction administration \meeting notes \transmittals to tony patillo\2008 -12 -17 vhh meeting minutes 34_trn.doc DIETZ :::..:..:.. CO . : Architects Status No. CSI Descrption Date Submitted Date Received Date Response Due Date Responded Days Held . direction of CES, Inc. ,.,,_ m t, , », „•:,, . , .. t3, ,. _.. 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Final Approved Change Order Log Project: [100386] Village at Hospital Hill Phase II Data Date: 11/17/2008 9:26 AM ET No. Date Approved Monetary Value Description Processed RCOs OCO -001 8/13/2008 $12,626.42 Change Order #1 - Game Time Powerscape Unit � «T.. a, ,. ::.:. Et ,,.,,, .�.:a:, ,.<,.,. :., ��. ... : . E �.. _._ :,:�• �;', M -- ...,. ,.: a�. .,. � is ,.,.z<.�., ,< a ., .. a. -, >. . _ :.s „'� >..� a. E .. : «� 8 .,,. &x .. .,- .. �, aka .:. . [ ,. � •,a €€ ' ..� ,,, �e.� s .:• �.` s.a'` �l �.� � ��a »� «K '�u�'vF.,..ex���,. - . ,:.... ����. ��, � +,e. ,.,�xa..�»«.,,. ,.�..���,�.�., m _.__�_.:_�_. ,,&. <... __b_.�n ..,,�re.w s,�:;...�.a ,..k�i.,.a.,,hn.�., .. .. .... ,,<,.. .. ,3 ..z.,.. .. •. ��. OCO -003 11/12/2008 $26,972.63 Change Order #3 � '_. <. E. N .., k @ :. ... :i �+e � a ...... . 4 .. tt , � � l' " =*< 'i; Y: .t _,.��t. �. k; :.+. C E E ., v ^� ,.. � F,,FW'.: ,....:'•„�i4. E �. W � ,... h....... '. ..., E..,... Y �. ,.. ... ,..... � �i ...... , En ... E F&' , EF& awum•.. �� Totals: $99,905.50 Page 1 of 1 4. Request for Change Order Log :- Project: [100386] Village at Hospital Hill Phase II Data Date: 11/17/2008 9:26 AM ET Status No. Date Created Date of Status Monetary Value Scope New RCO -001 4/30/2008 PR 001 - Dryer Outlets ,, , a . .. ao-'. ,t t,.. .. ,. ... s,n a. ,.,,.. ,... • . .sa: ,: Awe- r E x E>'ir , ...€>c. "«e.. ..er ,r? E ' S E& t 'a�,�' < t ,a t ' tt F,ry, J, as �: ` , o ». < >� E mw `ES€R:j(. y ,� q sg.r; 1,, t M ^' E &'...Se ','.�.. Q�'j M € k :�' .. � TC.F�K � •,.„ 'f' 3.. &.. �. t .��t': � �" 'bi.� ..:��<� tS F A"qa . -: �. EiR ae s • p! r � � f:<°�E � E, ::,. ffi ,., .: .. ". '�:. :.,.. G'�r,E�<.a!Ce'�<r':s: -... .� S�,k�ri,?. .�Er�. t�.n � h <� x..r,,. ..... �.�:. fl� rte... F., R<t.L..., t>n c E..u, .._, ,,, ear, & € .�w� .,. Ya„.,r E r .:t�se€�.x�.._...�€kit _,mx't.x'�.n>".. .. ��'�' ' ,:»» New RCO -003 6/4/2008 PR -003 Revised Lighting Fixture Schedule i t. f. y l' E .... 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Ttxe.er. . _, .a.. a s . A:.a.,Yw',.v .0 >.n _.. rze t .3t PR -015 10/27/2008 Kitchen Cabinets Page 2 of 2 Status No. Date Created Date Response Days Overdue Date Days for Subject Due Responded Response ":��R� ',;`.� v., � ., ,.: � ., y ..°'k. r� €z .� .. u:. "`SEA ��'�? .�: :: ':,,. w DES EE:t4� n; [5 s'" •E fi' . x .a•. ._ ... .::., � . ��� s �.. .. � -...s ��. sa:: �€•� ::��, E;.x� <..� ,F E.<�`Yk. �e ,<t E€� . .. � �.,,: .� a.: � � � � .� � � .._..ti �...: �9� Q�.. � ..... EE .:..,� a heater L= tans h �. .' . E � .. .. ,�. x ...... , . F . ; ,E. Y .. ... ,. E x . ... . oCa N .. .�. ;. „Y'����n�� ,,., .E; P .��:� �ti. „,. ., �, a,..� � - __._... T `w..v.`a.+�e�SV:. %,t ;t��l�E�,xI'�„ � ��. �... �$�Z tt<t„ � � � �, ,.. . . Closed RFI -073 9/19/2008 9/26/2008 0 9/22/2008 Tub & Shower /Valve & Hand Spray Locations <.,�{€ i. .. EA... ... ,... Y. . E '•' y ,.. �;...�, ... ',Y$. � �".�, ro.. « .• � ,...... .: � � : .: � k <.v .: .�.r::, :2 x :. �} .<. {Ek ,,,.. ... 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Framing /u U Roof framing / ° 0 Roof framing /v v Roofing q 5' Roofing g4"' Rough plumbing J. 0 v Rough plumbing /. UU Rough sprinkler / i (.� Rough sprinkler /°O Rough electrical PL) Rough electrical AN) Fire alarm cry , Fire alarm c Windows / vU Windows /vv Exterior Doors Exterior Doors Siding C M * Siding 4< Exterior trim /uU Exterior trim /UU Dryer vents / ✓ v Dryer vents /OLJ Gas lines / U u Gas lines JUu Insulation / u U Insulation /0/) GWB / GWB NO Interior paint 90 Interior paint 9() Exterior paint Q Exterior paint q interior finish carpentry interior finish carpentry /6 Heating b .` Heating 1 . ' interior doors interior doors Exterior Carpentry Ci Exterior Carpentry C/O Finished plumbing Finished plumbing Finish Electrical /9 Finish Electrical ',5" I BLDG S % COMPLETE BLDG y % COMPLETE Framing Plc- Framing /au Roof framing / 0 U Roof framing / uJ Rooting /ut/ Roofing / uv Rough plumbing / a Rough plumbing /U Rough sprinkler / iv Rough sprinkler / L Li Rough electrical / U v Rough electrical / v-- Fire alarm S Fire alarm K S' Windows / vu Windows /v v Exterior Doors Exterior Doors Siding QO , Siding q9 Exterior trim CS Exterior trim /6,0 Dyer vents / ou Dryer vents f vt Gas lines 0 v Gas lines /v✓ Insulation / Uv Insulation 7 t) GWB �; ` GWB Interior paint Interior paint Exterior paint Exterior paint .5f. Interior finish carpentry interior finish carpentry Heating Heating Interior doors Interior doors Exterior Carpentry Exterior Carpentry ` Finished plumbing Finished plumbing Finish Elecbical Finish Electrical DIETZ €f COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 29.1 MUNCHKIN BOILER 11/04/08 — TCB requested to see and hear the operation of the Munchkin boilers as soon as they are operating to make sure it Action: will not be necessary to install extra sound proofing at the mechanical rooms. Item continued. DCo 1 1 /I 1/08 — DCo will put TCB in touch with the project manager of the Amherst Housing project so they can experience an operating Munchkin boiler. Item continued. 30.1 PARAPET BRACKETS - BLDG A I &A2 11/11/08 — WBC requested to use Fypon, painted, for the roof brackets at the parapets of Bldg Al &'A2. DCo agreed this would Action: be ok. WBC will submit on the Fypon brackets. Item continued. WBC 30.2 PILASTERS - BLDG AIRA2 I/1 1/08 — Marc noted that the woodwork joints on the pilasters did not meet specifications. The joints are opened up and are Action: therefore unacceptable. Marc is open to reviewing suggestions for solutions from WBC. Item continued. WBC Next meeting will be held at: November 18, 2008. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton, MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ & COMPANY ARCHITECTS, INC. Marc Sternick AIA Date Prepared: November 13, 2008 V:\20621 - VHH New Design \08 - Construction Administtation\Meeting Notes \WP Dots \I00386_Village at Hospital Hill Phase II_Dietz>!! Co_Constr_mtg30_2008 -11 -1 I.doc T7 CO. Architects Page 5 of 5 4: DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 11/04/08 — DCo submitted prefabricated bicycle sheds to TCB but TCB did not approve. DCo will submit cedar shed design. WBC requested the locations of the sono tubes this week. Item continued. 1 1/1 1/08 — DCo submitted the proposal request for the bicycle sheds. Item continued. 27.1 WASTE MANAGEMENT RECYCLING PLAN 10/21/08 — DCo requested that WBC report on how they are handling the waste management recycling plan specified in section Action: 01570. WBC will issue a report. Item continued. WBC 10/28/08 — WBC contacted their waste management subcontractor and have not heard back yet. Item continued. 11/04/08 — WBC will get the waste management recycling information from the specifications and implement the plan. Item continued. 1 1/1 1/08 — WBC will get the waste management recycling information from the specifications and implement the plan. Item continued. 27.2 LANDSCAPING 10/21/08 — WBC reported that paving is scheduled to start November 17, 2008. WBC plans to phase sod with paving. TCB Action: requested WBC to give them a guarantee on plantings and grass. WBC agreed. Item continued. WBC 10/28/08 — WBC is concerned that cutting of rough grade might endanger some protected trees behind Bldg A2. WBC DCo requested that DCo contact BDG to investigate these trees and some other protected trees that might get affected by the cutting of grade. WBC reported that the sod is guaranteed and will send a PCO as soon as they have the backup. Item continued. 11/04/08 — BDG has not contacted WBC about the protected trees behind Bldg A2 yet. Item continued. 1 I/11/08 — WBC stated that they will guarantee plantings. They will put in plantings this fall if weather permits. If not they will wait until spring. 27.4 INSULATION 10/21/08 — WBC reported that Lou Hasbrook, the Northampton building inspector, inspected the insulation at Bldg A2 and Action: approved it. Item continued. WBC 10/28/08 — WBC reported that Lou Hasbrook has approved Bldg Al. Item continued. 11/04/08 — WBC reported that Lou Hasbrook has approved Bldg A3. Item continued. 11/11/08 — No new information. Item continued. 27.5 METAL ROOFING 10/21/08 — DCo will not accept scratched metal roofing repaired in the field with paint. All metal roofing must be factory finished Action: as specified. Item continued. WBC 10/28/08 — No new information. Item closed. 11/04/08 — TCB concerned that it appears that the metal roofing color does not match phase 1. DCo will investigate. Item continued. 1 1/1 1/08 — WBC reported that their roofing sub mistakenly provided the wrong color roofing. WBC's roofing sub will replace the roof with the correct color. Item continued. 27.7 DOOR SUBMITTAL 10/21/08 — WBC is discussing with Marc changing the rear exterior door frames from welded hollow metal to steel adjusta - fit Action: frames with pre -hung doors. Item continued. WBC 10/28/08 — WBC reported that they will be using the adjust -a -fit door frames. DCo clarified for WBC that only the first floor DCo unit entry doors need to be barrier free. Item continued. 11/04/08 — WBC reviewed door package with door rep and reported that they should be able to furnish and install what was specified. WBC will be getting a delivery date soon. WBC will submit on storm doors. Item continued. 1 1/I 1 /08 — WBC submitted the cut sheets on JeldWen interior passage doors that DCo had approved via email. WBC raised a concern about using the specified commercial grade door hardware on hollow core interior passage doors. WBC would like to use alternate residential grade hardware. DCo will investigate. WBC submitted cut sheets on exterior fiberglass doors and stated that these doors will accommodate door specified hardware and weather stripping. DCo approved. DCo clarified that WBC owns storm doors. WBC will submit on storm doors. Item continued. 28.1 CABINETS 10/28/08 — DCo stated that bamboo cabinets are in the original specifications that WBC owns. If TCB is willing to negotiate with Action: WBC than it is between TCB and WBC. TCB and DCo reported that the cabinets that arrived on site have particle board boxes Record and is not what was provided as a sample. TCB will not accept particle board in their cabinets. WBC reported that Armstrong changed the material of the cabinet after Sue McCann verbally approved the sample. Armstrong can upgrade to plywood if TCB wants this. WBC agreed to upgrade the cabinets to plywood. WBC will send submittal on cabinets. 11/04/08 — TCB restated that they do want to upgrade to plywood cabinets. WBC reported that the cost for upgrade is $5,320 for Bldg A2 because they are already delivered. The total upgrade cost is $9,280 for all buildings. TCB requested that WBC submit more details on the cabinets. WBC will submit on the cabinets ASAP. Item continued. 11/11/08 — WBC submitted on the cabinets. Item closed. Page 4 of 5 DIETZ COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 10/21 /08 — DCo inspected repaired fiber cement board. DCo will not accept extra seams in the fiber cement board that are not absolutely required by the limitations of the maximum size of the panels. DCo requested that WBC repair fiber cement board on the rear 3 floor of Bldg A I. Scott (TCB) did confirm that the fiber cement board do appear to be in five layers when cut. DCo requested that WBC have a Hardie Rep. come for a site visit on an upcoming Tuesday after the construction meeting. Item continued. 10/28/08 — WBC contacted the Hardie Rep. but did not hear back yet. WBC reported that they never got the official response from the Hardie Rep that visited the site last month regarding the delaminated fiber cement board at the rear of Bldg A2. WBC will try to get this letter. Marc noted that he still wanted to talk with the Rep. Item continued. 11/04/08 — WBC is replacing the fiber cement board at the third floor rear of Bldg A2. DCo confirmed that no letter from the Hardie rep is needed since the delaminating board is being replaced. WBC will get Hardie rep to visit the site on a coming Tuesday. Item continued. 11/11/08 — WBC will give Hardie rep. contact info to DCo to set up a site visit. Item continued. 25.3 ROOF VENTS AT FLAT ROOFS — BLDG Al &' A2 10/7/08 — WBC submitted a sample of the 4" PVC roof vent for Bldg Al & A2. TCB &' DCo agreed that they didn't like the vent. Action: DCo will investigate other alternatives and submit a revised ASI. Item continued. WBC 10/14/08 — DCo submitted ASI on alternate roof venting for Bldg A 1 6' A2. WBC concerned that alternate roof venting will be a lot of work and hold up the schedule. DCo suggested they do all the work from the roof. WBC agreed that this method would not hold up the schedule. DCo requested WBC get pricing from their roofing sub. Item continued. 10/21/08 — WBC, DCo, & TCB discussed roof venting at Bldg Al 6 A2. WBC will provide adequate roof venting as detailed in ASI 040R1 using the most efficient construction methods. Item continued. 10/28/08 — WBC is finalizing this PCO and will submit it soon. Item continued. 11/04/08 — WBC submitted the PCO for the carpentry part of the roof venting change but is still waiting to hear from the roofer for the roofing part. WBC's roofing sub has not spoken to them in two weeks. TCB approved the carpentry part of the roof venting PCO as T. 6' M. not to exceed $1 1,000. Item continued. 11/04/08 — WBC reported that they were able to contact their roofing sub and will issue the PCO for roofing at vent changes as soon as possible. WBC reported that the carpentry part of the venting change is complete on Bldg A2 and the roof is currently patched. WBC will start on Bldg Al next week. DCo requested that WBC get the roofing complete as soon as possible. Item continued. 25.4 ELECTRIC SWITCHES — BLDG B & C 10/7/08 — WBC reported that they are installing (9) necessary switches at Bldgs B 6' C that were not specified on the Action: construction documents. WBC will issue a PCO for approval. Item continued. WBC 10/14/08 — WBC will issue a PCO for electric switches soon. Item continued. 10/21/08 — WBC will issue a PCO for electric switches this week. Item continued. 10/28/08 — WBC will issue a PCO for electric switches this week. Item continued. 11/04/08 — WBC will issue a PCO for electric switches this week. Item continued. 11/11/08 — WBC will issue a PCO for electric switches this week. Item continued. 26.1 WASHERS 6' DRYERS 10/14/08 — TCB reported that they are considering adding commercial grade washers & dryers to all units. Item continued. Action: 10/21/08 — No new information. Item continued. Record 10/28/08 — No new information. Item continued. 11/04/08 — No new information. Item continued. 11/ 1 1/08 — TCB reported that they will furnish and install the washers and dryers. WBC requested the delivery date for washers /dryers be December 15 2008. Item closed. 26.2 PUNCHLISTS 10/14/08 — TCB requested that DCo send them their standard punchlist for review. Scott (TCB) and TCB's property Action: management will be contributing to DCo's punchlist TCB requested that WBC handle the punchlist building by building as TCB apposed to unit by unit. TCB requested that everyone have a dry run punchlist review in the first completed unit to work out Record any bugs. Item continued. 10/21/08 — TCB received DCo's punchlist and will review it. WBC will send their standard punchlist to TCB for reference as well. Item continued. 10/28/08 — No new information. Item continued. 11/04/08 — TCB will generate punch list and coordinate it with DCo. DCo will submit it to WBC. Item continued. I I/1 1/08 — TCB requested that WBC focus on completely finishing one mock -up unit as soon as possible. Item closed. 26.3 BICYCLE RACKS 10/14/08 — TCB reported that they are exploring other options for bicycle racks and requested that WBC not order the bicycle Action: racks originally specified. Item continued. Record 10/21/08 — Clarification from 10/14/08: WBC has ordered the bike racks. TCB & DCo are exploring options for bicycle canopies. Item continued. 10/28/08 — No new information. Item continued. Page 3 of 5 DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 1.14 HIRING 3/25/08 — 10/28/08 — See previous meeting minutes for notes during these dates. Action: 11/04/08 — WBC sent the DMH letter to TCB and TCB asked them to revise it. Item continued. WBC 1 1/I 1/08 — WBC will send revised letter to TCB this week. Item continued. 2.7 MASS DEVELOPMENT /SITE UTILITY COORDINATION 4/29/08 — 10/21/08 — See previous meeting minutes for notes during these dates. Action: 10/28/08 — WBC is implementing the plan for permanent power. There are no current issues. Item continued. WBC 11/04/08 — Sarah (Mass Development) requested that nobody drive up on the new curbs. WBC will communicate this to their workers. Item continued. 1 1/1 1/08 — WBC reported that the water main to all buildings but A2 has been shut off and will not be turned on until Gagliarducci submits outstanding required paperwork to the city. WBC was able to flush the water lines for Bldg B &' C before the water was shut off. Sarah (Mass Development) says they are working on it and she will communicate with Kevin (WBC) regarding the date the water main will be turned back on. WBC reported that since the water has been shut off their site sub will have to proceed out of sequence, without testing, in order to keep working. Mass Development requested that all materials be removed from off site areas by January 31', 2009. Item continued. 7.5 PENDING CHANGE ORDERS 6/3/08 — 10/21/08 - See previous meeting minutes for notes during these dates. Action: 10/28/08 — WBC, DCo, &' TCB discussed the PCO for roof venting at flat roofs. WBC will submit that PCO when they get cost WBC form roofing sub. DCo requested that the PCO include credit for deleted roof vents. Phil Madonia requested to get copies of all TCB change orders. Item continued. 11/04/08 — WBC submitted the PCO for sod. TCB requested that the PCO show the credit for hydro seeding and a breakdown of prices per sq. ft. Scott (TCB) will confirm the sq. ft. and prices. WBC submitted the PCO for the relocation of mechanical venting. WBC submitted the PCO for the carpentry part of the roof venting change but is still waiting to hear from the roofer for the roofing part. WBC's roofing sub has not spoken to them in two weeks. WBC will updated PCO log and submit it. Item continued. 1 1/1 1/08 — WBC submitted the following PCO's and received the following responses: PCO 006 - Dryer outlets — DCo will review. PCO 011 - Roof Hatches — DCo will review. PCO 018 - Homasote — TCB approved. PCO 033 - Relocating stair windows Bldg A3& — TCB approved. PCO 038 - Bldg A3 &' A4 common stair ceilings — TCB approved pending issue of credits for the material called for on Drawings. PCO 044 - Sod — TCB approved with the stipulation that sod must be installed in 2008 or no C.O. (with I -year warranty). PCO 045 - Mechanical venting changes - TCB requested that WBC submit prices reflecting only the additional cost above the original price to do the mechanical venting as specified with full breakdown. PCO 037 - Structural anchors WBC, DCo, and TCB discussed the following PCO's: PCO 046 Upgrade to plywood on kitchen cabinets, , PCO 009 Revised door sizes, PCO 028 Densdeck at roofs, I4.3 SOLAR PANEL CONNECTION 8/12/08 — 10/ 14/08: TCB stated that WBC 6' their solar consultant must get approval from TCB before solar panels are Action: connected to the grid in any way. After getting approval, TCB requests that WBC 6' their solar consultant hook up the solar WBC panels to the meters and turn them on so they are generating electricity to the grid prior to December 31, 2008. Item continued. 10/14/08 — Present TCB stated that WBC 6' their solar consultant must get approval from TCB before solar panels are connected to the grid in any way. TCB reported it is no longer necessary to connect solar panels to the grid prior to December 31, 2008. Item continued. 19.2 STRUCTURAL SITE VISIT 8/26/08 — 10/7/08 - See previous meeting minutes for notes during these dates. Action: 10/14/08 — WBC requested that Bill Barry visit the site for inspection of Bldg B 6' C and final inspection of Bldg A3 &' A4. WBC WBC reported that they did get approval and sign off from Truss Engineering. Item continued. 10/21/08 — WBC reported that Bill Barry is scheduled to come October 23, 2008 for final inspection of Bldg A3 6' A4. Item continued. 10/28/08 — WBC requested that Bill Barry submit affidavits as soon as possible. DCo will ask him to do this. Bill Barry has signed off on all buildings. Item continued. 11/04/08 — BiII Barry is working on the affidavits. Item continued. 1 I/1 1/08 — WBC reported that they will be submitting the stamped approval for truss fix to Bill Barry this week. Item continued. 21.3 BLDG A2 - FIBER CEMENT BOARD AT REAR 9/9/08 - 10/14/08 - See previous meeting minutes for notes during these dates. Action: WBC DCo Page 2 of 5 DIETZ El COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 Phone (413) 733 -6798 Fax (413) 732 -4385 MEETING NOTES MEETING DATE: November I I, 2008 MEETING: CONSTRUCTION MEETING NO. 30 PROJECT: Village at Hospital Hill Phase 11 LOCATION: Village at Hospital Hill — Construction Trailer Project No: 2062IA Northampton, MA PRESENT: DISTRIBUTED TO: Marc Sternick, Dietz &' Company Architects, Inc. Tom Kegelman, The Community Builders (TCB) Samantha Wood, Dietz 6' Company Architects, Inc. Stephen Fish, The Community Builders Sue McCann, The Community Builders Kevin Letendre, Williams Building Company, Inc. Scott Drumm, The Community Builders Tom Welch, Williams Building Company, Inc. Homayoun Sarabi, The Community Builders Tim Williams, Williams Building Company, Inc. (WBC) Scott Drumm, The Community Builders Bernie McKernan, Williams Building Company, Inc. Tom Kegelman, The Community Builders Tom Welch, Williams Building Company, Inc. Kevin Letendre, Williams Building Company, Inc. Carl Altamura, Williams Building Company, Inc. Ann Capeless, Williams Building Company, Inc. Emily Sheedy, Williams Building Company, Inc. Marc Sternick, Dietz & Company Architects, Inc. (DCo) Kerry Dietz, Dietz &' Company Architects, Inc. Samantha Wood, Dietz 6' Company Architects, Inc. Krista Benoit, Dietz E Company Architects, Inc. William Barry, Barry Engineers EY Constructors, Inc. (BECI) Mark Darnold, Berkshire Design Group (BDG) G. Jay Vinskey, Berkshire Design Group Marc S. D'Urso P. E., Berkshire Design Group Scott A. Sullivan P. E., Consulting Engineers, Inc. (CES) Anthony L Patillo CBO, Northampton Building Department Peter Labadorf, Labadorf Associates, Inc. Phil Madonia, Massachusetts Housing Finance Association (MHFA) WEATHER: Sun, 40. Corrections to previous meeting notes: None. Progress Report See attached Punchlist Status: Requisition Status: Final Req. 7 Attachments: None. Time for Completion: February 25, 2009 (Substantial Completion of 1' 16 units) April 27, 2009 (substantial completion of entire job) Contractor Schedule: 6 months — October 26, 2008 Notice to Proceed date: Partial NTP April 28, 2008. On hold May 2, 2008 — May 8, 2008. Final NTP May 8, 2008. Percent Work completed as of October 31, 2008: 67% 1.9 CONSTRUCTION SCHEDULE 3/25/08 — 10/14/08 — See previous meeting minutes for notes during these dates. Action: 10/21/08 — WBC reported that MEP's are getting tested and approved for Bldg A4, B 6' C this week. WBC is planning to WBC complete all buildings by the end of 2008. Bldg Al 6' A2 is scheduled to get permanent power the week of October 27 if Gagliarducci confirms the main will be in on time and WBC receives the addresses for the unit and owner's meters for all buildings. Item continued. 10/28/08 - WBC reported that Bldg Al 6' A2 is scheduled to get permanent power this week. Permanent heat is scheduled to follow permanent power by one week for all buildings. WBC is scheduled to start paving on October 29, 2008. Item continued. 11/04/08 — WBC reported that Bldg A2 has permanent power and Al is scheduled to get permanent power this week. Bldg A2 is scheduled to get permanent heat next week if WBC's plumber is willing to do it before the kitchen cabinets are installed. Item continued. WBC estimates being ready to occupy Bldg A2 December 19, 2008. I I/I 1/08 — WBC reported that Bldg Al will get permanent power this week. WBC is not able to provide permanent heat until Baystate Gas installs the meters. WBC has done all they can do to provide permanent heat and are waiting for Baystate Gas. TCB offered to intervene if needed. Item continued. Page 1 of 5 DIETZ & COMPANY ARCHITECTS, INC. TRANSMITTAL TO: Anthony L. Patillo CBO DATE: November 19, 2008 City Building Department c 212 Main Street - Room 100 Northampton, MA 01060 -3189 CC: RE: Village at Hospital Hill Phase 1I File Northampton, MA 20621 A FROM: Marc Sternick AIA ® ATTACHED, via US mail ❑ FAXED, number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 11/ 1 I /2008 Construction Meeting Minutes 17 Hampden Street Springfield, MA 01 103 telephone (413) 733 -6798 REMARKS facsimile (413) 732 -4385 e -mail office@dietzarch.com shop drawings logged by: v:\20621 - vhh new design\08- construction administration \meeting notes \transmittals to cony patillo\2008 -11 -19 vhh meeting minutes 30_trn.doc DIETZ CO. Architects Status No. CSI Descrption Date Submitted Date Received Date Response Date Days Held Due Responded , direction of CES, Inc. New ITM-057 N1100 Condensate Neutralizer 8/12/2008 8/24/2008 New ITM -058 Thermal and Acoustical Fiberglass 8/15/2008 8/27/2008 Insulation New ITM -059 08000 -01 DOORS, FRAMES, 9124/2008 10/6/2008 HARWARE New ITM -060 10810 -01 Toiler Paper Dispenser 10/15/2008 10/27/2008 New ITM -061 10810 -02 Shower Rod 10/15/2008 10/27/2008 New ITM -062 10810 -03 Robe Hook 10/16/2008 10/28/2008 New ITM -063 10810 -04 18" Towel Bar 10/16/2008 10/28/2008 .. New ITM -064 10810 -05 24" Towel Bar 10/16/2008 10/28/2008 New ITM -065 10810 -06 #8810 Grab Bars 10/16/2008 10/28/2008 New ITM -066 10810 -07 Barrier Free Medicine 10/16/2008 10/28/2008 _ Cabinet New ITM-067 10810 -08 Medicine Cabinet 10/16/2008 10/28/2008 New ITM -068 02950 -01 SPADE INDUSTRIAL BIKE 10/22/2008 11/3/2008 RACKS New ITM-069 02950 -02 - PLAYGROUND SAFETY 10/22/2008 ' 11/3/2008 SURFACING FIBER Average Days Held: 18.54 Page 3 of 3 3. Submittal Log ] Project: [100386] Village at Hospital Hill Phase II Data Date: 11/4/2008 7:01 PM ET Status No. CSI Descrption Date Submitted Date Received Date Response Date Days Held Due Responded Closed ITM -001 Bldg Al & A2 Concrete Reinforcement 3/10/2008 3/10/2008 4/15/2008 3/20/2008 10 (ROl &R02) Closed ITM -002 A2 Foundation Reinforcement Plan R03 3/10/2008 3/12/2008 4/15/2008 3/20/2008 8 Closed ITM -003 Bldg B Foundation Reinforcement Plan 3/10/2008 3/12/2008 4/15/2008 3/20/2008 8 R04 Closed ITM -004 Building Al Revised Foundation 4/3/2008 4/4/2008 4/15/2008 4/10/2008 6 Reinforcing Plan RO1 Closed ITM -005 Building A2 Revised Foundation 4/3/2008 4/4/2008 4/15/2008 4/10/2008 6 Reinforcement Plan R02 Closed ITM -006 Bldg A3&A4 Revised Foundation 4/3/2008 4/4/2008 4/15/2008 4/10/2008 6 Reinforcement Plan R03 Closed ITM -007 Bldg B Revised Foundation 4/3/2008 4/3/2008 4/15/2008 4/10/2008 7 . Reinforcement Plan R04 Closed ITM -008 Panelized Floor and Wall Systems Bldg 4/8/2008 4/2012008 Al Closed ITM -009 Northwind Series 3 Vinyl Windows 4/11/2008 4/14/2008 4/29/200 4/16/2008 2 Closed ITM -011 Kitchen and Bath Sinks/Accesories 4/15/2008 4/17/2008 5/3/2008 4/28/2008 11 Closed ITM -012 Boiler / Circulating Gas Heater 4/15/2008 4/17/2008 5/3/2008 4/23/2008 6 Closed ITM -013 Lighting Fixtures 4/17/2008 4/24/2008 5/3/2008 201 Closed ITM -014 Conduit, Switches, Firestop,Boxes, 5/1/2008 5/6/2008 5/17/2008 5/23/2008 17 Wire Closed ITM -015 Photoelectric Smoke /CO2 Combo & 5/5/2008 5/6/2008 5/17/2008 5/23/2008 17 CO2 Detector Closed ITM -016 Doorbell 5/5/2008 5/6/2008 5/17/2008 5/23/2008 17 Closed ITM -017 Time Cl ock 5/5/2008 5/6/2008 5/17/2008 5/23/2008 17 Closed ITM -018 Photocell 5/5/2008 5/6/2008 5/17/2008 5/23/2008 17 Closed ITM -019. Fan Forced Wall Heater 5/5/2008 5/6/2008 ; 5/17/2008 5/23/2008 17 Closed ITM -020 Concrete Design Mix, Additives, Form, 4/21/2008 4/24/2008 5/18/2008 4/30/2008 6 ties, etc Closed ITM -022' Pr oject' Directory 5/13/2008 5/14/2008 5/25/2008 5/14/2008 0 Closed ITM -023 Bldg C- Foundation Reinforcing Plan 3/10/2008 3/12/2008 5/26/2008 3/20/2008 8 R05 Closed 1TM -024; REVISED Northwind Series 3 Vinyl 5/5/2008 5/7/2008 5/26/2008 5/14/2008 7 Windows Closed ITM -025 REVISED - Kitchen and Baths 5/13/2008 5/20/2008 5/28/2008 5/29/2008 9 Sinks /Accessories Closed ITM -026 Electrical Distribution 5/19/2008 5/20/2008 6/2/2008 5/29/2008 9 Page 1 of 3 5. Final Approved Change Order Log Project: [100386] Village at Hospital Hill Phase II (3 Data Date: 11/4/2008 7:01 PM ET No. Date Approved Monetary Value Description Processed RCOs OCO -001 8/13/2008 $12,626.42 Change Order #1 - Game Time Powerscape Unit OCO -002 10/14/2008 $38,102.95 Change Order # 2 Totals: $50,729.37 Page 1 of 1 4. Request for Change Order Log • Project: [100386] Village at Hospital Hill Phase II Data Date: 11/4/2008 7:01 PM ET Status No. Date Created Date of Status Monetary Value Scope New RCO -001 4/30/2008 PR 001 - Dryer Outlets New RCO -002 5/5/2008 PR 002 Bathroom Exhaust Fan New RCO -003 6/4/2008 PR -003 Revised Lighting Fixture Schedule New RCO- 004 7/7/2008 PR 004 Metal Roofs New RCO- 005 7/16/2008 PR 005 - Extended Stair Landings - Bldg A1-A4 New RCO -006 7/2312008 PROO6 - Solar Panel Support Steel Frame New RCO -007 7/25/2008 PROO7 - Water Closets New RCO -008 8/7/2008 PR 008 - Circuit for Wall Ovens New RCO -009 8/7/2008 PR 009 Sconces & Exit Signs New RCO -00x 5/5/2008 New RCO -010 8/7/2008 PR 010 Condensate Neutralizer New $0.00 Page 1 of 1 No. Document Date Subject Notes ASI -036R 9/24/2008 Roof Insulation at Low Rear Roofs A Bldgs ASI -037 9/8/2008 Closet Framing Above Unit Stair - A Bldgs ASI -038 9/12/2008 Copper Pipe Insulation ASI -039 9/17/2008 Bldg A3 &A4 - 3rd Floor Above Stair 030 -039 ASI -040 9/17/2008 Roof Venting - Bldg A1& A2 ASI -041 10/8/2008 Closed CeII Foam Insulation Under Roof ASI -042 10/8/2008 Round Windows ASI -043 10/16/2008 Laundry Room Door Revisions ASI -044 10/16/2008 Paint Colors At Entry Roofs & Awnings ASI -045 10/17/2008 Kitchen Cabinets PR-005 8/12/2008 Test PR -011 8/14/2008 Homasote PR-011R 8/15/2008 Homasote PR -012 8/22/2008 Ceramic Tile PR -013 9/5/2008 Re- framing Rear Windows and A/C -'Bldg Al & A2 PR -014 10/16/2008 Dishwashers PR -014R 10/27/2008 Dishwashers PR -015 10/27/2008 Kitchen Cabinets Page 2 of 2 1. Post-Contract A/E Documents • Project: [100386] Village at Hospital Hill Phase II C) Data Date: 11/4/2008 7:01 PM ET • No. Document Date Subject Notes ASI-001 4/16/2008 Related Addenda Items on Floor Plans ASI-002 4/16/2008 AC Units Locations ASI-003 4/23/2008 South Wall Headers ASI-004 4/25/2008 Revised High Roof Framing Plan ASI-005 5/6/2008 Critical Grading Site Elevation Points ASI-006 5/7/2008 Air Conditioner Sleeve Locations ASI-007 5/8/2008 Roof Hatch Locations ASI-008 5/13/2008 Window Schedule Revisions ASI-009 5/19/2008 Door Dimensions ASI-010 5/28/2008 Fire Department Review ASI-011 5/28/2008 Window Size & AC Sleeve Construction ASI-011R 6/2/2008 Revised Air Conditioner Sleeve/Window Location ASI-012 5/29/2008 Project Sign AS1-013 6/13/2008 Window at Rear Stair Tower - Bldg A3/A4 ASI-014 6/18/2008 Electric Room ASI-015 6/26/2008 Stair Dimensions ASI-016 7/1/2008 Plumbing Revisions - Sanitary Invert AS1-017 7/14/2008 Exterior Finish Schedule ASI-018 7/14/2008 Window Head Detail ASI-019 7/21/2008 Wali Type 7 ASI-020 7/30/2008 1/2 Wall at Kitchen ASI-021 8/4/2008 Structural Instpection Report ASI-022 8/7/2008 Drain Pans at Water Heaters AS1-023 817/2008 Revised Mechanical Venting ASI-024 8/14/2008 Pilasters AS1-025 8/14/2008 Bldg A3 & A4 Rear 2nd Floor Roof ASI-026 8/22/2008 Resilient Channels AS1-027 8/22/2008 Porch Columns Bldgs B & C ASI-028 8/22/2008 Kitchen Wall Dimensions Bldgs A3 & A4 AS1-029 8/22/2008 Window Sill Above Metal Roof bldg Al & A2 ASI-030 8/22/2008 Air Conditioner Sleeve at Metal Roof Bldg A1&A2 AS1-031 8/22/2008 Interior Finish Schedule ASI-032 8/22/2008 Soffits at Non-Vented Roofs ASI-033 8/22/2008 Unit 136 & 140 Stair Revision ASI-034 9/5/2008 Carpet Padding AS1-035 9/5/2008 "H" Window Bldg B & C ASI-036 9/8/2008 Roof Insulation at Low Rear Roofs A Bldgs Page 1 of 2 Status No. Date Created Date Response Days Overdue Date Days for Subject Due Responded Response Closed RFI -072 9/19/2008 9/26/2008 0 9/22/2008 Ticktoe Heater Locations Closed RFI -073 9/19/2008 9/26/2008 0 9/22/2008 Tub & Shower / Valve & Hand Spray Locations Closed RFI -074 9/19/2008 9/26/2008 0 9/22/2008 Attach Sheetrock to Strapping New RFI -075 9/29/2008 10/6/2008 36 Locations for Outside Air Sensors Page 3 of 3 Status No. Date Created Date Response Days Overdue Date Days for Subject Due Responded Response Closed RFI -037 5/5/2008 5/12/2008 16 5/28/2008 Fire Department Revisions Closed RFI -038 5/5/2008 5/12/2008 183 Section 3 - Income Requirements Closed RFI -039 5/13/2008 5/20/2008 0 5/14/2008 Door Elevation Numbers on the Schedule are not consistent - Closed RFI -040 5/13/2008 5/20/2008 0 5/14/2008 Bifold Doors - The specification references a product by Magiglide which is a 3/4" MDF product, Closed RFI -041 5/13/2008 5/20/2008 0 5/14/2008 Split Finish - Brushed Chrome is listed in the specification (08710 -2 2.02 A) ... Closed RFI -042 ! 5/13/2008 5/20/2008 0 5(1912008 Lock Selection- grade 2 cylindrical (thru- bolted) locks are not typically used Closed RFI -043 5/13/2008 5/20/2008 0 5/19/2008 Closers - The LCN 1370 Closer is no longer available Closed RF1 -044'; 5/13/2008 5/20/2008 0 5114/2008 Frame Details Closed RFI -045 5/13/2008 5/20/2008 0 5/19/2008 Foundation wall drop / Entry door locations Closed RFI-046 5/15/2008 5/22/2008 0 5/19/2008 Front Entry Door- Invalid Part Number Provided Closed RFI -047 5/15/2008 5/22/2008 0 5/19/2008 Front Entry Doors - ThermaTru Side Light CC2140SL Closed RFI-048 5/15/2008 5/22/2008 0 5/19/2008 Front Entry Doors- inswing / outswing Closed RFI -049 5/16/2008 5/23/2008 0 5/19/2008 Window Schedule revisions - Opening size and Sill height Closed RFI-050 5/16/2008 5/23/2008 6 5/29/2008 Sheet Metal Sill Pan Details Closed RFI -051 5/27/2008 6/3/2008 2 6/5/2008 Post Callouts Closed RFI -052' 6/5/2008 6/12/2008 0 6/11/2008 Location of Electric Meter Stacks - Sill Clearance Closed RFI -053 6/5/2008 6/12/2008 62 8/13/2008 Color Selection of Electrical Wiring Devices Closed RFI -054 6/5/2008 6/12/2008 6 6/18/2008 B &C Building Electrical Room Size Closed RFI -055 6/13/2008 6/20/2008 0 6/18/2008 A- Windows, Tempered Glass Closed RF1 -056 6/13/2008 6/20/2008 0 6/18/2008 Confirm Unidentified Windows - Tempered Glass Closed RFI -057 6/25/2008 7/2/2008 0 6/26/2008 Clarification on Stair Landings Closed RFI-058 7/1/2008 7/8/2008 0 7/2/2008 Baseboard Heat - 1st FI. Baths Closed RFI -059 7/9/2008 7/16/2008 0 7/9/2008 Exterior Fixtures Closed RFI -060 8/1/2008 8/8/2008 0 " 8/4/2008 2hr. Rated Walls Closed RFI -061 8/1/2008 8/8/2008 0 8/4/2008 Range Hoods Closed RFI -062 8/15/2008 8/22/2008 25 9/16/2008 Fire Department Request - building entrance tights Closed RFI -063 8/27/2008 9/3/2008 5 9/8/2008 Bldg A3- TV Outlet Locations 1st FI. Closed RFI -064 9/4/2008 9/11/2008 0 9/8/2008 9" LVL's Buildings Al and A2 Closed RFI -065 9/4/2008 9/11/2008 0 9/8/2008 Insulation at non vented roofs Closed RFI -066 9/4/2008. 9111/2008 0 9/8/2008 Window Size vs. Roof Line conflict - Bldg B &C Closed RFI -067 9/4/2008 9/11/2008 0 9/8/2008 Raising of Sills at Al and A2 metal roof locations Closed RFt -068 9/4/2008 9/11/2008 0 9/8/2008 Carpet Style and Number for V@HH Phase 2 Closed RFI -069 9/10/2008 9/17/2008 0 9/12/2008 Temperature Control - Wiring Diagram Closed RFI-070 9/10/2008 9/17/2008 0 9/10/2008 Simpson Holdown Anchors Closed RFI -071 9/10/2008 9/17/2008 0 9/10/2008 A2 Roof Venting Page 2 of 3 2. Request for Information Log Project: [100386] Village at Hospital Hill Phase II e Data Date: 11/4/2008 7:01 PM ET Status No. Date Created Date Response Days Overdue Date Days for Subject Due Responded Response Closed RFI -001 2/11/2008 2/18/2008 0 2/14/2008 Foundation Wall Thickness Closed RFI -002 2/11/2008 2/18/2008 0 2/14/2008 Footing ElevationslParty Wall Foundations Closed RFI -003 2/11/2008 2/18/2008 0 2/14/2008 Elevation of Exterior Walls Closed RFI-004 2/12/2008 2/19/2008 0 2/1412008 Shear walls' Closed RFI -005 2/12/2008 2/19/2008 0 2/14/2008 Seam detail Closed RFI-006 2/12/2008 2/19/2008 0 2/14/2008 Re:S101 -C Closed RFI -007 2/12/2008 2/19/2008 0 2/14/2008 Sleeve footings Closed RFI-008 2/14/2008 2/21/2008 0 2/14/2008 Insulation Closed RFI -009 2/14/2008 2/21/2008 0 2/14/2008 Spec G3 Closed RFI -010 2/14/2008 2/21/2008 13 3/5/2008 Radon Mitigation Closed RFI -011 2/14/2008 2/21/2008 13 3/5/2008 Detail D26 Closed RFI -012 2/14/2008 2/21/2008 69 4/30/2008 Re:S110 -L2 headers Closed RFI -013 2/14/2008 2/21/2008 13 3/5/2008 Building A2 window awnings Closed RFI - 014 2/14/2008 2/21/2008 13 3/5/2008 Re:A- 202 -A3 Closed RFI -015 2/14/2008 2/21/2008 13 3/5/2008 Metal canopy details Open RFI -016 2/14/2008 2/21/2008 13 3/5/2008 Lower entry awnings Closed RFI -017 2/27/2008 3/5/2008 0 3/5/2008 RE: Window Style Closed RFI -018'i 2/27/2008 3/5/2008 0 3/5/2008 RE: D Window (Circular) Closed RFI -019 2/27/2008 3/5/2008 0 3/5/2008 RE: H Window Closed RFI -020 2/27/2008 3/5/2008 0 3/512008 RE: I J K Window Closed RFI -021 2/27/2008 3/5/2008 0 3/5/2008 RE: L Window Closed RFI-022 2/27/2008 3/5/200£3 0 3/5/2008 RE: N Window Closed RFI - 023 2/27/2008 3/5/2008 0 3/5/2008 RE: Tempered Glass Closed RF1 -024 4/8/2008 4/15/2008 0 4/15/2008 Laundry Drains Closed RFI -025 4/8/2008 4/15/2008 1 4/16/2008 AC Units Closed R FI -026' 4/8/2008 4/15/2008 7 4/22/2008 Foundation Design Closed RFI -027 4/29/2008 5/6/2008 1 5/7/2008 AC Unit Height Closed RFI -028'. 4/29/2008 5/6/2008 0 5/1/2008 Plywood Spec Closed RFI -029 4/29/2008 5/6/2008 0 5/1/2008 Box Header Closed RFI - 030' 4/29/2008 5/6/2008 0 5/1%2008 Flat Roof Rafter Closed RFI -031 4/29/2008 5/6/2008 0 5/1/2008 Solar Panel Location Closed RFI-032 4/29/2008 5/6/2008 2 5/8/2008 Hatch Location Closed RFI -033 5/1/2008 5/8/2008 0 5/1/2008 Electrical Fixtures Closed RFI -034' 5/1/2008 5/8/2008 0 5/1/2008 Dryer Outlets Closed RFI -035 5/1/2008 5/8/2008 0 5/1/2008 Floor to Floor ties Closed RFI -036' 5/5/2008 5/12/2008 1 5/13/2008 Addendum 2 - Window Types Page 1 of 3 /f d Village at Hospital Hill Weekly Progress Date: Project # 20621 BLDG C� % COMPLETE BLDG G % COMPLETE Framing /do Framing l4 ) Roof framing /au Roof framing /vv Roofing /vv Roofing j0,3 Rough plumbing Rough plumbing / Rough sprinkler PA) Rough sprinkler f Rough electrical /0 u Rough electrical /Jv Fire alarm Fire alarm Windows / va Windows r Exterior Doors Exterior Doors Siding ' � Siding Exterior trim Fr Exterior trim Dryer vents / Dryer vents Gas lines Gas lines Insulation insulation GWB GWB Interior paint Interior paint Exterior paint Exterior paint Interior finish carpentry Interior finish carpentry Heating ��' Heating ZS' Interior doors Interior doors Exterior Carpentry Exterior Carpentry Finished plumbing Finished plumbing Finish Electrical Finish Electrical BLDG % COMPLETE BLDG % COMPLETE Framing Framing Roof framing Roof framing Roofing Roofing Rough plumbing Rough plumbing Rough sprinkler Rough sprinkler Rough electrical Rough electrical Fire alarm Fire alarm Windows Windows Exterior Doors Exterior Doors Siding Siding Exterior trim Exterior trim Dryer vents Dryer vents Gas lines Gas lines Insulation Insulation GWB GWB Interior paint Interior paint Exterior paint Exterior paint Interior finish carpentry Interior finish carpentry Heating Heating Interior doors Interior doors Exterior Carpentry Exterior Carpentry Finished plumbing . Finished plumbing Finish Electrical Finish Electrical //.# ? Village at Hospital Hill Weekly Progress Date: Project # 20621 BLDG 4- �' % COMPLETE BLDG A - 2. % COMPLETE Framing la u Framing /6 a Roof framing /U 0 Roof framing la t- Roofing QS`" Roofing gr Rough plumbing /d"" Rough plumbing /p ) Rough sprinkler / Rough sprinkler / (.1U Rough electrical /uu Rough electrical MO Fire alarm r Fire alarm 9D Windows / a u Windows 4j ) Exterior Doors Exterior Doors Siding /v° Siding /61-) Exterior trim 5J' Exterior trim Dryer vents f ©v Dryer vents /0 v Gas lines /00 Gas lines l✓rJ Insulation (do insulation Pt- GWB S GWB yeti interior paint Interior paint q0 Exterior paint 6'0 Exterior paint c' 9' interior finish carpentry Interior finish carpentry - Heating 50 Heating WD Interior doors Interior doors Exterior Carpentry Exterior Carpentry Finished plumbing Finished plumbing Finish Electrical Finish Electrical S BLDG 74 % COMPLETE BLDG / Y % COMPLETE Framing /a) Framing / Roof framing /a Roof framing /du Roofing /av Roofing /chi Rough plumbing /au Rough plumbing /e6) Rough sprinkler / °u Rough sprinkler /,,v Rough electrical /w Rough electrical /ucJ Fire alarm S" Fire alarm 5,r Windows /au Windows / JJ Exterior Doors Exterior Doors Siding S Siding q Exterior trim Exterior trim 9 Dryer vents fU i Dryer vents /'-'`) Gas lines Gas Tines /d ` , Insulation ' Insulation / GWB GWB Interior paint Interior paint , Exterior paint • Exterior paint Interior finish carpentry Interior finish carpentry Heating 3 $- Heating a $~ Interior doors Inter doors Exterior Carpentry Exterior Carpentry Finished plumbing Finished plumbing Finish Electrical Finish Electrical DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 11/04/08 — TCB restated that they do want to upgrade to plywood cabinets. WBC reported that the cost for upgrade is $5,320 for Bldg A2 because they are already delivered. The total upgrade cost is $9,280 for all buildings. TCB requested that WBC submit more details on the cabinets. WBC will submit on the cabinets ASAP. Item continued. 29.1 MUNCHKIN BOILER 11/04/08 — TCB requested to see and hear the operation of the Munchkin boilers as soon as they are operating to make sure it Action: will not be necessary to install extra sound proofing at the mechanical rooms. Item continued. WBC Next meeting will be held at: November I I, 2008. fob meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton, MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ & COMPANY ARCHITECTS, INC. Marc Sternick AIA Date Prepared: November 7, 2008 V: \20621 - VHH New Design \08 - Construction Administration \Meeting Notes \WP Docs\ 100386_Village at Hospital Hill Phase II_Diea & Co_Constr_mtg29_2008 -I I- 04.doc D IFT7 CO. Architects Page 5 of 5 DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 11/04/08 — TCB will generate punch list and coordinate it with DCo. DCo will submit it to WBC. Item continued. 26.3 BICYCLE RACKS 10/14/08 — TCB reported that they are exploring other options for bicycle racks and requested that WBC not order the bicycle Action: racks originally specified. Item continued. TCB 10/21/08 — Clarification from 10/14/08: WBC has ordered the bike racks. TCB & DCo are exploring options for bicycle DCo canopies. Item continued. 10/28/08 — No new information. Item continued. 11/04/08 — DCo submitted prefabricated bicycle sheds to TCB but TCB did not approve. DCo will submit cedar shed design. WBC requested the locations of the sono tubes this week. Item continued. 27.1 WASTE MANAGEMENT RECYCLING PLAN 10/21/08 — DCo requested that WBC report on how they are handling the waste management recycling plan specified in section Action: 01570. WBC will issue a report. Item continued. WBC 10/28/08 — WBC contacted their waste management subcontractor and have not heard back yet. Item continued. 11/04/08 — WBC will get the waste management recycling information from the specifications and implement the plan. Item continued. 27.2 LANDSCAPING 10/21/08 — WBC reported that paving is scheduled to start November 17, 2008. WBC plans to phase sod with paving. TCB Action: requested WBC to give them a guarantee on plantings and grass. WBC agreed. Item continued. WBC 10/28/08 — WBC is concerned that cutting of rough grade might endanger some protected trees behind Bldg A2. WBC DCo requested that DCo contact BDG to investigate these trees and some other protected trees that might get affected by the cutting of grade. WBC reported that the sod is guaranteed and will send a PCO as soon as they have the backup. Item continued. 11/04/08 — BDG has not contacted WBC about the protected trees behind Bldg A2 yet. Item continued. 27.3 DOOR KEYING 10/21/08 — WBC requested that Andrea (TCB) provide them with the VHH phase 1 master key because they want to see if they Action: can fit it with Schlage Iocksets. If WBC cannot get the VHH phase I master key to fit with Schlage locksets, TCB agrees it is ok to Record have a different master key for phase 11. Item continued. 10/28/08 — WBC reported that the Phase 1 master key will not work with Schlage. TCB approves Schlage anyway for Phase 11. TCB requires one master key for all of Phase 11. Item continued. 11/04/08 — No new information. Item closed. 27.4 INSULATION 10/21/08 — WBC reported that Lou Hasbrook, the Northampton building inspector, inspected the insulation at Bldg A2 and Action: approved it. Item continued. WBC 10/28/08 — WBC reported that Lou Hasbrook has approved Bldg Al. Item continued. 11/04/08 — WBC reported that Lou Hasbrook has approved Bldg A3. Item continued. 27.5 METAL ROOFING 10/21/08 — DCo will not accept scratched metal roofing repaired in the field with paint. All metal roofing must be factory finished Action: as specified. Item continued. WBC 10/28/08 — No new information. Item closed. 11/04/08 — TCB concerned that it appears that the metal roofing color does not match phase 1. DCo will investigate. Item continued. 27.7 DOOR SUBMITTAL 10/21/08 — WBC is discussing with Marc changing the rear exterior door frames from welded hollow metal to steel adjusta -fit Action: frames with pre -hung doors. Item continued. WBC 10/28/08 — WBC reported that they will be using the adjust -a -fit door frames. DCo clarified for WBC that only the first floor unit entry doors need to be barrier free. Item continued. 11/04/08 — WBC reviewed door package with door rep and reported that they should be able to furnish and install what was specified. WBC will be getting a delivery date soon. WBC will submit on storm doors. Item continued. 28.1 CABINETS 10/28/08 — DCo stated that bamboo cabinets are in the original specifications that WBC owns. If TCB is willing to negotiate with Action: WBC than it is between TCB and WBC. TCB and DCo reported that the cabinets that arrived on site have particle board boxes WBC and is not what was provided as a sample. TCB will not accept particle board in their cabinets. WBC reported that Armstrong changed the material of the cabinet after Sue McCann verbally approved the sample. Armstrong can upgrade to plywood if TCB wants this. WBC agreed to upgrade the cabinets to plywood. WBC will send submittal on cabinets. Page 4 of 5 DIETZ 6' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 21.3 BLDG A2 - FIBER CEMENT BOARD AT REAR 9/9/08 - 10/14/08 - See previous meeting minutes for notes during these dates. Action: 10/21 /08 — DCo inspected repaired fiber cement board. DCo will not accept extra seams in the fiber cement board that are not WBC absolutely required by the limitations of the maximum size of the panels. DCo requested that WBC repair fiber cement board on the rear 3 floor of Bldg A1. Scott (TCB) did confirm that the fiber cement board do appear to be in five layers when cut. DCo requested that WBC have a Hardie Rep. come for a site visit on an upcoming Tuesday after the construction meeting. Item continued. 10/28/08 — WBC contacted the Hardie Rep. but did not hear back yet. WBC reported that they never got the official response from the Hardie Rep that visited the site last month regarding the delaminated fiber cement board at the rear of Bldg A2. WBC will try to get this letter. Marc noted that he still wanted to talk with the Rep. Item continued. 11/04/08 — WBC is replacing the fiber cement board at the third floor rear of Bldg A2. DCo confirmed that no letter from the Hardie rep is needed since the delaminating board is being replaced. WBC will get Hardie rep to visit the site on a coming Tuesday. Item continued. 25.3 ROOF VENTS AT FLAT ROOFS — BLDG Al & A2 10/7/08 — WBC submitted a sample of the 4" PVC roof vent for Bldg A1 & A2. TCB 6' DCo agreed that they didn't like the vent. Action: DCo will investigate other alternatives and submit a revised ASI. Item continued. WBC 10/14/08 — DCo submitted ASI on alternate roof venting for Bldg Al i' A2. WBC concerned that alternate roof venting will be a TCB lot of work and hold up the schedule. DCo suggested they do all the work from the roof. WBC agreed that this method would not hold up the schedule. DCo requested WBC get pricing from their roofing sub. Item continued. 10/21/08 — WBC, DCo, 6' TCB discussed roof venting at Bldg Al & A2. WBC will provide adequate roof venting as detailed in ASI 040R 1 using the most efficient construction methods. Item continued. 10/28/08 — WBC is finalizing this PCO and will submit it soon. Item continued. 11/04/08 — WBC submitted the PCO for the carpentry part of the roof venting change but is still waiting to hear from the roofer for the roofing part. WBC's roofing sub has not spoken to them in two weeks. TCB approved the carpentry part of the roof venting PCO as T. & M. not to exceed $11,000. Item continued. 25.4 ELECTRIC SWITCHES — BLDG B & C 10/7/08 — WBC reported that they are installing (9) necessary switches at Bldgs B 6' C that were not specified on the Action: construction documents. WBC will issue a PCO for approval. Item continued. WBC 10/14/08 — WBC will issue a PCO for electric switches soon. Item continued. 10/21/08 — WBC will issue a PCO for electric switches this week. Item continued. 10/28/08 — WBC will issue a PCO for electric switches this week. Item continued. 11/04/08 — WBC will issue a PCO for electric switches this week. Item continued. 25.5 GWB TAPING AND PAINTING 10/7/08 — DCo is concerned that the weather is too cold to tape GWB and paint the exterior of the buildings. DCo requested Action: that WBC review the specifications for tape and paint and use as specified. WBC reported that temporary heat will be installed Record soon. Item continued. 10/14/08 — WBC reported that temporary heat is on site and they have not started taping yet. Item re- opened. 10/21/08 — DCo submitted specifications on GWB installation the WBC is required to follow. WBC stated they will use temporary heat in any building with GWB installation and maintain a minimum building temperature of 40 degrees F or higher. WBC reported that exterior paint can be applied at temperatures higher than 35 degrees F. WBC will verify temperatures with thermometers in all buildings. Item continued. 10/28/08 — WBC verified that the temperature is not falling below 40 degrees in the buildings they are installing drywall. DCo requested that WBC close gaps around the plywood doors to the greatest extent possible, to decrease heat loss overnight. Item continued. 11/04/08 — WBC has temporary heat at all buildings where taping and painting is being done. Buildings are maintaining a minimum temperature of 40 degrees. Item closed. 26.1 WASHERS & DRYERS 10/14/08 — TCB reported that they are considering adding commercial grade washers 6' dryers to all units. Item continued. Action: 10/21 /08 — No new information. Item continued. TCB 10/28/08 — No new information. Item continued. 11/04/08 — No new information. Item continued. 26.2 PUNCHLISTS 10/14/08 — TCB requested that DCo send them their standard punchlist for review. Scott (TCB) and TCB's property Action: management will be contributing to DCo's punchlist. TCB requested that WBC handle the punchlist building by building as TCB apposed to unit by unit. TCB requested that everyone have a dry run punchlist review in the first completed unit to work out WBC any bugs. Item continued. 10/21/08 — TCB received DCo's punchlist and will review it. WBC will send their standard punchlist to TCB for reference as well. Item continued. 10/28/08 — No new information. Item continued. Page 3 of 5 DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 1.14 HIRING 3/25/08 — 10/7/08 — See previous meeting minutes for notes during these dates. Action: 10/14/08 — WBC will submit DMH letter to TCB this week. Item continued. WBC 10/21/08 — WBC is below 10% hiring of minorities. WBC will update the DMH letter. Item continued. 10/28/08 — WBC will update the DMH letter with the final req. Item continued. 11/04/08 — WBC sent the DMH letter to TCB and TCB asked them to revise it. Item continued. 2.7 MASS DEVELOPMENT /SITE UTILITY COORDINATION 4/29/08 — 9/30/08 — See previous meeting minutes for notes during these dates. Action: 10/7/08 — WBC reported that storm is ongoing and Marc D'Urso has one more critical grade to shoot. Gagliarducci may need WBC WBC to move their trailer so they can complete the site work in that area to finish grade. WBC could move to Bldg C but they might lose phone service if they do. WBC reported that installing sod is a $10-11,000 up charge. TCB is interested in using sod to stabilize the soil in order to use the detention pond and have adequate storm drainage. WBC will issue a PCO. Item continued. 10/14/08 — WBC reported that the storm is ongoing, gas should be complete this Saturday, conduits for electric, cable EY telephone are installed and inspected at Bldg A2 and the last critical grade has been shot. WBC will be meeting with David Dietz to discuss the schedule for installing utilities. WBC will also have a coordination meeting with the electric company and their electric sub. WBC will find out when they are running their electric mains. WBC will invite Sarah from Mass Development to attend the electric coordination meeting. Item continued. 10/21/08 — WBC had their utility coordination meetings. WBC will ask Sarah (Mass Development) when the power main for Musante is scheduled for installation. WBC will furnish and install electric meters and perform power tests when they receive the addresses from TCB. WBC will have electric bills put in their name and pay them until it is time to transfer them to TCB. Item continued. 10/28/08 — WBC is implementing the plan for permanent power. There are no current issues. Item continued. 11/04/08 — Sarah (Mass Development) requested that nobody drive up on the new curbs. WBC will communicate this to their workers. Item continued. 7.5 PENDING CHANGE ORDERS 6/3/08 — 9/30/08 - See previous meeting minutes for notes during these dates. Action: 10/7/08 — WBC will submit an updated PCO log and new change orders this week. TCB requested that WBC submit the sq. ft. WBC breakdown of Homasote so they can approve the PCO. Item continued. TCB 10/14/08 — WBC, DCo EY TCB reviewed PCO's at the meeting. Item continued. 10/21/08 — WBC submitted change order 002, 003, & 004. TCB & DCo approved and signed. WBC requested TCB submit a signed copy of change order 001 to WBC for record because they didn't have one in their file. Post meeting note: DCo EY TCB approved WBC's PCO for Homasote. Item continued. 10/28/08 — WBC, DCo, & TCB discussed the PCO for roof venting at flat roofs. WBC will submit that PCO when they get cost form roofing sub. DCo requested that the PCO include credit for deleted roof vents. Phil Madonia requested to get copies of all change orders. Item continued. 11/04/08 — WBC submitted the PCO for sod. TCB requested that the PCO show the credit for hydro seeding and a breakdown of prices per sq. ft. Scott (TCB) will confirm the sq. ft. and prices. WBC submitted the PCO for the relocation of mechanical venting. WBC submitted the PCO for the carpentry part of the roof venting change but is still waiting to hear from the roofer for the roofing part. WBC's roofing sub has not spoken to them in two weeks. WBC will updated PCO log and submit it. Item continued. 14.3 SOLAR PANEL CONNECTION 8/12/08 — 10/14/08: TCB stated that WBC EY their solar consultant must get approval from TCB before solar panels are Action: connected to the grid in any way. After getting approval, TCB requests that WBC EY their solar consultant hook up the solar WBC panels to the meters and turn them on so they are generating electricity to the grid prior to December 31, 2008. Item continued. 10/14/08 — Present: TCB stated that WBC EY their solar consultant must get approval from TCB before solar panels are connected to the grid in any way. TCB reported it is no longer necessary to connect solar panels to the grid prior to December 31, 2008. Item continued. 19.2 STRUCTURAL SITE VISIT 8/26/08 — 10/7/08 - See previous meeting minutes for notes during these dates. Action: 10/14/08 — WBC requested that Bill Barry visit the site for inspection of Bldg B & C and final inspection of Bldg A3 EY A4. WBC WBC reported that they did get approval and sign off from Truss Engineering. Item continued. 10/21/08 — WBC reported that Bill Barry is scheduled to come October 23, 2008 for final inspection of Bldg A3 EY A4. Item continued. 10/28/08 — WBC requested that Bill Barry submit affidavits as soon as possible. DCo will ask him to do this. Bill Barry has signed off on all buildings. Item continued. I 1/04/08 — Bill Barry is working on the affidavits. Item continued. Page 2 of 5 • DIE"7Z &' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 Phone (413) 733 -6798 Fax (413) 732 -4385 MEETING NOTES MEETING DATE: November 04, 2008 MEETING: CONSTRUCTION MEETING NO. 29 PROJECT: Village at Hospital Hill Phase 11 LOCATION: Village at Hospital Hill — Construction Trailer Project No: 2062IA Northampton, MA PRESENT: DISTRIBUTED TO: Marc Sternick, Dietz & Company Architects, Inc. Tom Kegelman, The Community Builders (TCB) Samantha Wood, Dietz & Company Architects, Inc. Stephen Fish, The Community Builders Krista-- Benoit, Dictz &' Company Architects, Inc. Sue McCann, The Community Builders Kevin Letendre, Williams Building Company, Inc. Scott Drumm, The Community Builders Tom Welch, Williams Building Company, Inc. Homayoun Sarabi, The Community Builders _ • - Tim Williams, Williams Building Company, Inc. (WBC) Scott Drumm, The Community Builders Bernie McKernan, Williams Building Company, Inc. Tom Kegelman, The Community Builders Tom Welch, Williams Building Company, Inc. Peter Labadorf, Labadorf Associates, Inc. Kevin Letendre, Williams Building Company, Inc. ' > • _ - Carl Altamura, Williams Building Company, Inc. Ann Capeless, Williams Building Company, Inc. Emily Sheedy, Williams Building Company, Inc. Marc Sternick, Dietz &' Company Architects, Inc. (DCo) Kerry Dietz, Dietz & Company Architects, Inc. Samantha Wood, Dietz & Company Architects, Inc. Krista Benoit, Dietz EY Company Architects, Inc. William Barry, Barry Engineers & Constructors, Inc. (BECI) Mark Darnold, Berkshire Design Group (BDG) G. Jay Vinskey, Berkshire Design Group Marc S. D'Urso P. E., Berkshire Design Group Scott A. Sullivan P. E., Consulting Engineers, Inc. (CES) Anthony L. Patillo CBO, Northampton Building Department Peter Labadorf, Labadorf Associates, Inc. Phil Madonia, Massachusetts Housing Finance Association (MHFA) WEATHER: Fog, 50s. Corrections to previous meeting notes: None. Progress Report: See attached Punchlist Status: Requisition Status: Final Req. 7 Attachments: None. Time for Completion: February 25, 2009 (Substantial Completion of 1 16 units) April 27, 2009 (substantial completion of entire job) Contractor Schedule: 6 months — October 26, 2008 Notice to Proceed date: Partial NTP April 28, 2008. On hold May 2, 2008 — May 8, 2008. Final NTP May 8, 2008. Percent Work completed as of August 26, 2008: 63% 1.9 CONSTRUCTION SCHEDULE 3/25/08 — 10/7/08 — See previous meeting minutes for notes during these dates. Action: 10/14/08 — WBC estimates being ready to occupy Bldg A2 November 24 2008. TCB requested to walk through Bldg A2 with WBC the building inspector 3 or 4 weeks before completion to discuss the process through which they will be finishing the building and getting the certificate of occupancy. TCB concerned that the utility companies installing the cable and phone may not cooperate enough to meet WBC's schedule. TCB requested that WBC meet with utility companies to discuss the schedule and get a commitment to do the utility work in writing. Item continued. 10/21/08 — WBC reported that MEP's are getting tested and approved for Bldg A4, B & C this week. WBC is planning to complete all buildings by the end of 2008. Bldg Al & A2 is scheduled to get permanent power the week of October 27 if Gagliarducci confirms the main will be in on time and WBC receives the addresses for the unit and owner's meters for all buildings. Item continued. 10/28/08 — WBC reported that Bldg Al & A2 is scheduled to get permanent power this week. Permanent heat is scheduled to follow permanent power by one week for all buildings. WBC is scheduled to start paving on October 29, 2008. Item continued. 11/04/08 — WBC reported that Bldg A2 has permanent power and Al is scheduled to get permanent power this week. Bldg A2 is scheduled to get permanent heat next week if WBC's plumber is willing to do it before the kitchen cabinets are installed. Item continued. Page 1 of 5 5-c, DIETZ & COMPANY ARCHITECTS, INC. TRANSMITTAL NOV 1 7 + '' 'ry -T TO: Anthony L. Patillo CBO DATE: November 12, 2008 City Building Department 212 Main Street - Room 100 Northampton, MA 01060-3189 CC: RE: Village at Hospital Hill Phase II File Northampton, MA 20621 A FROM: Marc Sternick AIA ® ATTACHED, via US mail ❑ FAXED, number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 1 1 1/04/2008 Construction Meeting Minutes 17 Hampden Street Springfield, MA 01 103 telephone (413) 733 -6798 REMARKS facsimile (413) 732 -4385 e -mail office @dietzarch.com shop drawings logged by: x\20621 - vhh new design108- construction administration \meeting notes \transmittals to tony patillo\2008 -1 1 -12 vhh meeting minutes 29_trn.doc DIETZ C O . Architects Status No. CSI Descrption Date Submitted Date Received Date Response Date Days Held Due Responded direction of CES, Inc. v.:.�. v..,.,,: ,,, .� � , �� , .,.. » . 9 -F,,. t... @. .. ! ,. ,. .. �.!`�. �9� �fe 4�Y�1. .. „ .. F- . n. �..: .S E� ....., ... .�,:. 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"°°:. _ . °. .. m.. - .; r, _ ��� °� � :�i� » . ,: - _ ._.,.., New RFI -075 9/29/2008 10/6/2008 28 Locations for Outside Air Sensors Page 3 of 3 Vllage at Hospital Hill We Iy Progress Date: / o2" Project # 20621 C BLDG % COMPLETE BLDG % COMPLETE Framing /dam Framing /'d o Roof framing /dU Roof framing / o v Roofing /IV Roofing / DU Rough plumbing /00 Rough plumbing /Du Rough sprinkler Q,S' Rough sprinkler 3 ° Rough electrical /G'rJ Rough electrical /u cY Fire alarm Cel Fire alarm c-51 Windows / G U Windows /dc) Exterior Doors Exterior Doors Siding 5' Siding .4 'Exterior trim Exterior trim 'Dryer vents / 4 v Dryer vents 0 u Gas lines / u Gas lines / U U Insulation Insulation GWB GWB _ Interior paint Interior paint Exterior paint Exterior paint interior finish carpentry interior finish carpentry Heating 25' Heating Z5 — Interior doors Interior doors Exterior Carpentry Exterior Carpentry Finished plumbing Finished plumbing Finish Electrical Finish Electrical , BLDG % COMPLETE BLDG % COMPLETE Framing Framing Roof framing Roof framing Roofing Roofing Rough plumbing Rough plumbing Rough sprinkler Rough sprinkler Rough electrical Rough electrical Fire alarm Fire alarm Windows Windows Exterior Doors Exterior Doors Siding Siding Exterior trim Exterior trim ' Dryer vents Dryer vents Gas lines Gas lines insulation Insulation GWB GWB interior paint Interior paint Exterior paint Exterior paint Interior finish carpentry Interior finish carpentry Heating Heating Interior doors Interior doors Exterior Carpentry Exterior Carpentry Finished plumbing Finished plumbing Finish Electrical Finish Electrical Village at Hospital Hill Weekly Progress Date: I (Dt.2 D Project # 20621 ,4-/ BLDG % COMPLETE BLDG % COMPLETE Framing / U CJ Framing /Jv Roof framing /Uv Roof framing /ov Roofing 9c. Roofing 6 . Rough plumbing /vU Rough plumbing / Rough sprinkler /c U Rough sprinkler /v,.s Rough electrical /o u Rough electrical /0 0 Fire alarm S; Fire alarm FT ndows / Windows /rJt-) Exterior Doors Exterior Doors iding /00 Siding MO Exterior trim 'lj'r Exterior trim 'VC Dryer vents /JU Dryer vents /dam lines /)O Gas lines /00 Insulation /OD insulation /IA GWB '70 GWB qg rior paint Interior paint /a Exterior paint -3 () Exterior paint k"'" Interior finish carpentry Interior finish carpentry Heating '2,5'" Heating 7 0 nterior doors Interior doors Exterior Carpentry Exterior Carpentry Finished plumbing Finished plumbing Finish Electrical Finish Electrical 5 Ac' LDG % COMPLETE BLDG % COMPLETE Framing /' Framing /ch.) Roof framing /e/0 Roof framing /aU Roofing /00 Roofing rpv Rough plumbing /au Rough plumbing ,'au Rough sprinkler /vv Rough sprinkler /cx , Rough electrical /00 Rough electrical iv.„) Fire alarm 6r Fire alarm ,--- ndows /o u Windows /6 u or Doors Exterior Doors iding Siding 'D Exterior trim IC Exterior trim gU Dryer vents la v Dryer vents /0 Gas lines ./a U Gas lines /J U Insulation a. S Insulation GWB GWB nterior paint Interior paint Exterior paint Exterior paint interior finish carpentry Interior finish carpentry Heating - 2.-‘ Heating Z S interior doors Interior doors Exterior Carpentry Exterior Carpentry Rnlshed plumbing Finished plumbing Finish Electrical Finish Electrical DIETZ E COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 27.1 WASTE MANAGEMENT RECYCLING PLAN 10/21/08 — DCo requested that WBC report on how they are handling the waste management recycling plan specified in section Action: 01570. WBC will issue a report. Item continued. WBC 10/28/08 — WBC contacted their waste management subcontractor and have not heard back yet. Item continued. 27.2 LANDSCAPING 10/21/08 — WBC reported that paving is scheduled to start November 17, 2008. WBC plans to phase sod with paving. TCB Action: requested WBC to give them a guarantee on plantings and grass. WBC agreed. Item continued. WBC 10/28/08 — WBC is concerned that cutting of rough grade might endanger some protected trees behind Bldg A2. WBC DCo requested that DCo contact BDG to investigate these trees and some other protected trees that might get affected by the cutting of grade. WBC reported that the sod is guaranteed and will send a PCO as soon as they have the backup. Item continued. 27.3 DOOR KEYING 10/21/08 — WBC requested that Andrea (TCB) provide them with the VHH phase I master key because they want to see if they Action: can fit it with Schlage locksets. If WBC cannot get the VHH phase I master key to fit with Schlage locksets, TCB agrees it is ok to WBC have a different master key for phase 11. Item continued. 10/28/08 — WBC reported that the Phase I master key will not work with Schlage. TCB approves Schlage anyway for Phase 11. TCB requires one master key for all of Phase 11. Item continued. 27.4 INSULATION 10/21/08 — WBC reported that Lou Hasbrook, the Northampton building inspector, inspected the insulation at Bldg A2 and Action: approved it. Item continued. WBC 10/28/08 — WBC reported that Lou Hasbrook has approved Bldg Al . Item continued. 27.5 METAL ROOFING 10/21/08 — DCo will not accept scratched metal roofing repaired in the field with paint. All metal roofing must be factory finished Action: as specified. Item continued. WBC 10/28/08 — No new information. Item closed. 27.6 SIDING 10/21/08 — WBC reported that they are no longer employing Pam as their siding subcontractor. She has been paid in full for the Action: work she has done. WBC hired another siding crew to finish the job. WBC expects all siding material to be on site October 27, WBC 2008. Item continued. 10/28/08 — WBC reported that they will have all siding material on November 3, 2008. Item closed. 27.7 DOOR SUBMITTAL 10/21/08 — WBC is discussing with Marc changing the rear exterior door frames from welded hollow metal to steel adjusta -fit Action: frames with pre -hung doors. Item continued. WBC 10/28/08 — WBC reported that they will be using the adjust -a -fit door frames. DCo clarified for WBC that only the first floor unit entry doors need to be barrier free. Item continued. 28.1 CABINETS 10/28/08 — DCo stated that bamboo cabinets are in the original specifications that WBC owns. If TCB is willing to negotiate with Action: WBC than it is between TCB and WBC. TCB and DCo reported that the cabinets that arrived on site have particle board boxes WBC and is not what was provided as a sample. TCB will not accept particle board in their cabinets. WBC reported that Armstrong changed the material of the cabinet after Sue McCann verbally approved the sample. Armstrong can upgrade to plywood if TCB wants this. WBC agreed to upgrade the cabinets to plywood. WBC will send submittal on cabinets. Next meeting will be held at November 4, 2008. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton, MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ & COMPANY ARCHITECTS, INC. Marc Sternick AIA Date Prepared: October 31, 2008 V:\20621 - VHH New Design\08- Construction Administration Heeling Notes \WP Dots \I00386_Village at Hospital Hill Phase II_Diett W Co Constr_mtg28 2008- IO- 29.doc f1.I. T 7 r;. ./ Page 4 of 4 c-n DIETZ Fd COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 continued. 10/28/08 — WBC contacted the Hardie Rep. but did not hear back yet. WBC reported that they never got the official response from the Hardie Rep that visited the site last month regarding the delaminated fiber cement board at the rear of Bldg A2. WBC will try to get this letter. Marc noted that he still wanted to talk with the Rep. Item continued. 24.2 RETAINAGE 9/30/08 — TCB, WBC, EY Peter Labadorf had a discussion regarding the procedure for calculating retainage. No agreement was Action: made. TCB, WBC &' DCo will discuss further at Wednesday, Oct I meeting. Item continued. WBC 10/7/08 — WBC agreed to keep retainage at 10% for now. Item continued. 10/14/08 — Present. No new information. Item closed. 25.3 ROOF VENTS AT FLAT ROOFS — BLDG Al Ed A2 10/7/08 — WBC submitted a sample of the 4" PVC roof vent for Bldg A 1 EY A2. TCB & DCo agreed that they didn't like the vent. Action: DCo will investigate other alternatives and submit a revised ASI. Item continued. WBC 10/14/08 — DCo submitted ASI on alternate roof venting for Bldg AI & A2. WBC concerned that alternate roof venting will be a lot of work and hold up the schedule. DCo suggested they do all the work from the roof. WBC agreed that this method would not hold up the schedule. DCo requested WBC get pricing from their roofing sub. Item continued. 10/21/08 — WBC, DCo, & TCB discussed roof venting at Bldg Al & A2. WBC will provide adequate roof venting as detailed in ASI 040RI using the most efficient construction methods. Item continued. 10/28/08 — WBC is finalizing this PCO and will submit it soon. Item continued. 25.4 ELECTRIC SWITCHES — BLDG B & C 10/7/08 — WBC reported that they are installing (9) necessary switches at Bldgs B & C that were not specified on the Action: construction documents. WBC will issue a PCO for approval. Item continued. WBC 10/14/08 — WBC will issue a PCO for electric switches soon. Item continued. 10/21/08 — WBC will issue a PCO for electric switches this week. Item continued. 10/28/08 — WBC will issue a PCO for electric switches this week. Item continued. 25.5 GWB TAPING AND PAINTING 10/7/08 — DCo is concerned that the weather is too cold to tape GWB and paint the exterior of the buildings. DCo requested Action: that WBC review the specifications for tape and paint and use as specified. WBC reported that temporary heat will be installed WBC soon. Item continued. 10/14/08 — WBC reported that temporary heat is on site and they have not started taping yet. Item re- opened. 10/21 /08 — DCo submitted specifications on GWB installation the WBC is required to follow. WBC stated they will use temporary heat in any building with GWB installation and maintain a minimum building temperature of 40 degrees F or higher. WBC reported that exterior paint can be applied at temperatures higher than 35 degrees F. WBC will verify temperatures with thermometers in all buildings. Item continued. 10/28/08 — WBC verified that the temperature is not falling below 40 degrees in the buildings they are installing drywall. DCo requested that WBC close gaps around the plywood doors to the greatest extent possible, to decrease heat loss overnight. Item continued. 26.1 WASHERS & DRYERS 10/14/08 — TCB reported that they are considering adding commercial grade washers & dryers to all units. Item continued. Action: 10/21/08 — No new information. Item continued. TCB 10/28/08 — No new information. Item continued. 26.2 PUNCHLISTS 10/14/08 — TCB requested that DCo send them their standard punchlist for review. Scott (TCB) and TCB's property Action: management will be contributing to DCo's punchlist. TCB requested that WBC handle the punchlist building by building as TCB apposed to unit by unit. TCB requested that everyone have a dry run punchlist review in the first completed unit to work out WBC any bugs. Item continued. 10/21/08 — TCB received DCo's punchlist and will review it. WBC will send their standard punchlist to TCB for reference as well. Item continued. 10/28/08 — No new information. Item continued. 26.3 BICYCLE RACKS 10/14/08 - TCB reported that they are exploring other options for bicycle racks and requested that WBC not order the bicycle Action: racks originally specified. Item continued. TCB 10/21/08 — Clarification from 10/14/08: WBC has ordered the bike racks. TCB & DCo are exploring options for bicycle DCo canopies. Item continued. 10/28/08 — No new information. Item continued. Page 3 of 4 DIETZ 6' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 I.14 HIRING 3/25/08 — 10/7/08 — See previous meeting minutes for notes during these dates. Action: 10/14/08 — WBC will submit DMH letter to TCB this week. Item continued. WBC 10/21/08 — WBC is below 10% hiring of minorities. WBC will update the DMH letter. Item continued. 10/28/08 — WBC will update the DMH letter with the final req. Item continued. 2.7 MASS DEVELOPMENT /SITE UTILITY COORDINATION 4/29/08 — 9/30/08 — See previous meeting minutes for notes during these dates. Action: 10/7/08 — WBC reported that storm is ongoing and Marc D'Urso has one more critical grade to shoot. Gagliarducci may need WBC WBC to move their trailer so they can complete the site work in that area to finish grade. WBC could move to Bldg C but they might lose phone service if they do. WBC reported that installing sod is a $10-11,000 up charge. TCB is interested in using sod to stabilize the soil in order to use the detention pond and have adequate storm drainage. WBC will issue a PCO. Item continued. 10/14/08 — WBC reported that the storm is ongoing, gas should be complete this Saturday, conduits for electric, cable EY telephone are installed and inspected at Bldg A2 and the last critical grade has been shot. WBC will be meeting with David Dietz to discuss the schedule for installing utilities. WBC will also have a coordination meeting with the electric company and their electric sub. WBC will find out when they are running their electric mains. WBC will invite Sarah from Mass Development to attend the electric coordination meeting. Item continued. 10/21/08 — WBC had their utility coordination meetings. WBC will ask Sarah (Mass Development) when the power main for Musante is scheduled for installation. WBC will furnish and install electric meters and perform power tests when they receive the addresses from TCB. WBC will have electric bills put in their name and pay them until it is time to transfer them to TCB. Item continued. 10/28/08 — WBC is implementing the plan for permanent power. There are no current issues. Item continued. 7.5 PENDING CHANGE ORDERS 6/3/08 — 9/30/08 - See previous meeting minutes for notes during these dates. Action: 10/7/08 — WBC will submit an updated PCO log and new change orders this week. TCB requested that WBC submit the sq. ft. WBC breakdown of Homasote so they can approve the PCO. Item continued. 10/14/08 — WBC, DCo 6' TCB reviewed PCO's at the meeting. Item continued. 10/21/08 — WBC submitted change order 002, 003, 6' 004. TCB 6' DCo approved and signed. WBC requested TCB submit a signed copy of change order 001 to WBC for record because they didn't have one in their file. Post meeting note: DCo 6' TCB approved WBC's PCO for Homasote. Item continued. 10/28/08 — WBC, DCo, 6' TCB discussed the PCO for roof venting at flat roofs. WBC will submit that PCO when they get cost form roofing sub. DCo requested that the PCO include credit for deleted roof vents. Phil Madonia requested to get copies of all change orders. Item continued. 14.3 SOLAR PANEL CONNECTION 8/12/08 — 10/14/08: TCB stated that WBC 6' their solar consultant must get approval from TCB before solar panels are Action: connected to the grid in any way. After getting approval, TCB requests that WBC 6' their solar consultant hook up the solar WBC panels to the meters and turn them on so they are generating electricity to the grid prior to December 31, 2008. Item continued. 10/14/08 — Present TCB stated that WBC 6' their solar consultant must get approval from TCB before solar panels are connected to the grid in any way. TCB reported it is no longer necessary to connect solar panels to the grid prior to December 31, 2008. Item continued. 19.2 STRUCTURAL SITE VISIT 8/26/08 — 10/7/08 - See previous meeting minutes for notes during these dates. Action: 10/14/08 — WBC requested that Bill Barry visit the site for inspection of Bldg B & C and final inspection of Bldg A3 6' A4. WBC WBC reported that they did get approval and sign off from Truss Engineering. Item continued. 10/21/08 — WBC reported that Bill Barry is scheduled to come October 23, 2008 for final inspection of Bldg A3 6' A4. Item continued. 10/28/08 — WBC requested that Bill Barry submit affidavits as soon as possible. DCo will ask him to do this. Bill Barry has signed off on all buildings. Item continued. 21.3 BLDG A2 - FIBER CEMENT BOARD AT REAR 9/9/08 - 9/30/08 - See previous meeting minutes for notes during these dates. Action: 10/7/08 — WBC has not received a letter from the rep. WBC will contact the rep. and request they send it. When they get the WBC letter, WBC will notify DCo as to how they plan to deal with the delaminating fiber cement board. Item continued. 10/14/08 — WBC reported that their siding sub removed the delaminating portions of the fiber cement board and replaced with new fiber cement board. DCo will inspect. Item continued. 10/21/08 — DCo inspected repaired fiber cement board. DCo will not accept extra seams in the fiber cement board that are not absolutely required by the limitations of the maximum size of the panels. DCo requested that WBC repair fiber cement board on the rear 3 floor of Bldg Al. Scott (TCB) did confirm that the fiber cement board do appear to be in five layers when cut. DCo requested that WBC have a Hardie Rep. come for a site visit on an upcoming Tuesday after the construction meeting. Item Page 2 of 4 DIETZ if COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 Phone (413) 733 -6798 Fax (413) 732 -4385 MEETING NOTES MEETING DATE: October 29, 2008 MEETING: CONSTRUCTION MEETING NO. 28 PROJECT: Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill — Construction Trailer Project No: 20621A Northampton, MA PRESENT: DISTRIBUTED TO: Marc Sternick, Dietz FY Company Architects, Inc. Tom Kegelman, The Community Builders (TCB) Samantha Wood, Dietz EY Company Architects, Inc. Stephen Fish, The Community Builders Sue McCann, The Community Builders Kevin Letendre, Williams Building Company, Inc. Scott Drumm, The Community Builders Tom Welch, Williams Building Company, Inc. Homayoun Sarabi, The Community Builders - Tim Williams, Williams Building Company, Inc. (WBC) Scott Drumm, The Community Builders Bernie McKernan, Williams Building Company, Inc. Tom Welch, Williams Building Company, Inc. Peter Labadorf, Labadorf Associates, Inc. Kevin Letendre, Williams Building Company, Inc. Tim Williams, Williams Building Company, Inc Carl Altamura, Williams Building Company, Inc. Ann Capeless, Williams Building Company, Inc. Emily Sheedy, Williams Building Company, Inc. Marc Sternick, Dietz & Company Architects, Inc. (DCo) Kerry Dietz, Dietz &' Company Architects, Inc. Samantha Wood, Dietz iY Company Architects, Inc. Krista Benoit, Dietz & Company Architects, Inc. William Barry, Barry Engineers 6' Constructors, Inc. (BECI) Mark Darnold, Berkshire Design Group (BDG) G. Jay Vinskey, Berkshire Design Group Marc S. D'Urso P. E., Berkshire Design Group Scott A. Sullivan P. E., Consulting Engineers, Inc. (CES) Anthony L. Patillo CBO, Northampton Building Department Peter Labadorf, Labadorf Associates, Inc. Phil Madonia, Massachusetts Housing Finance Association (MHFA) WEATHER: Rain, 40s. Corrections to previous meeting notes: None. Progress Report See attached Punchlist Status: Requisition Status: Pencil Req. 7 Attachments: None. Time for Completion: February 25, 2009 (Substantial Completion of I n 16 units) April 27, 2009 (substantial completion of entire job) Contractor Schedule: 6 months — October 26, 2008 Notice to Proceed date: Partial NTP April 28, 2008. On hold May 2, 2008 — May 8, 2008. Final NTP May 8, 2008. Percent Work completed as of August 26, 2008: 43% 1.9 CONSTRUCTION SCHEDULE 3/25/08 — 10/7/08 — See previous meeting minutes for notes during these dates. Action: 10/14/08 —WBC estimates being ready to occupy Bldg A2 November 24 2008. TCB requested to walk through Bldg A2 with WBC the building inspector 3 or 4 weeks before completion to discuss the process through which they will be finishing the building and getting the certificate of occupancy. TCB concerned that the utility companies installing the cable and phone may not cooperate enough to meet WBC's schedule. TCB requested that WBC meet with utility companies to discuss the schedule and get a commitment to do the utility work in writing. Item continued. 10/21/08 — WBC reported that MEP's are getting tested and approved for Bldg A4, B & C this week. WBC is planning to complete all buildings by the end of 2008. Bldg Al & A2 is scheduled to get permanent power the week of October 27 if Gagliarducci confirms the main will be in on time and WBC receives the addresses for the unit and owner's meters for all buildings. Item continued. 10/28/08 — WBC reported that Bldg Al 6' A2 is scheduled to get permanent power this week. Permanent heat is scheduled to follow permanent power by one week for all buildings. WBC is scheduled to start paving on October 29, 2008. Item continued. Page I of 4 37, 56 DIETZ & COMPANY ARCHITECTS, INC. 7 NOV — 0 2008 TRANSMITTAL TO: Anthony L. Patillo CBO DATE;' E November 5, 2008 City Building Department 2I 2 Main Street - Room 100 Northampton, MA 01060-3189 CC: RE: Village at Hospital Hill Phase 11 File Northampton, MA 20621 A FROM: Marc Sternick AIA ® ATTACHED, via US mail ❑ FAXED, number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 10/29/2008 Construction Meeting Minutes 17 Hampden Street Springfield, MA 01 103 telephone (413) 733 -6798 REMARKS facsimile (413) 732 -4385 e -mail office@dietzarch.com shop drawings logged by: v:\20621 - vhh new design\08- construction administration \ meeting notes \transmittals to tony patillo\2008 -1 1 -05 vhh meeting minutes 28_trn.doc DIETZ CO. Architects Status No. CSI Descrption Date Submitted Date Received Date Response Date Days Held Due Responded direction of CES, Inc. New ITM-057 N1 100 Coridensate Neutral 8/12/2008 8/24/2008 New ITM -058 Thermal and Acoustical Fiberglass 8/15/2008 8/27/2008 Insulation New ITM -059 ! 08000-01 DOORS, FRAMES, 9/24/2008 10/6/2008 HARWARE Average Days Held: 17.02 Page 3 of 3 Status No. CSI Descrption Date Submitted Date Received Date Response Date Days Held Due Responded Equipment /Metering/LoadcenterslBreak era Closed ITM -027 Electrical Category 5 Cable 5/19/2008 5/20/2008 6/2/2008 5/29/2008 9 Closed ITM -028 Recessed Fan /Light, Inline 6/5/2008 6 /17/2008 6/11/2008 Fart,Pressure Switch, Exhaust Accessories Closed ITM -029 Catch Basin Frame and Grate 6/16/2008 6/12/2008 6/28/2008 6/26/2008 14 Closed ITM -030 Catch Basin Trap 6/16/2008 6/12/2008 6/28/2008 6/26/2008 14 Closed ITM -031 HDPE Pipe 6/16/2008 6/12/2008 6/28/2008 6/26/2008 14 Closed ITM - 032 PVC Pipe SDR 35 6/16/2008 6/12/2008 6/28/2008 6/26/2008 14 Closed ITM -033 Catch Basins 6/16/2008 6/12/2008 6/28/2008 6/26/2008 14 Closed ITM -034 Area Drains, Drain Basins _ 6/16/2008 6/12/2008 6/28/2008 6/28/2008 14 Closed ITM -035 Non Woven Drainage Filter Fabric 6/16/2008 6/12/2008 6/28/2008 7/1/2008 19 Closed ITM -036 Reinforced Concrete Pipe 6/1612008 6/12/2008 6/28/2008 7/1/2008 . 19 Closed ITM -037 Water Lines - Ductile Iron Pipe, Fittings, 6/16/2008 6/17/2008 6/28/2008 7/1/2008 14 Joint Restraints Closed ITM -038: Water Lines - Gate Valves and Boxes 6/16/2008 6/17/2008 6/28/2008 7/1/2008 14 Closed ITM -039 Septic - PVC Pipe and Fittings 6/16/2008 6/17/2008 6/28/2008 7/1/2008 14 Closed ITM - 040 i TrussResubmittal - BuildingsAl & A2 6/16/2008 6/17/2008 6/28/2008 7/1/2008 14 Closed ITM -041 REVISED - Fan Forced Wall Heater 6/16/2008 6/17/2008 6/28/2008 7/1/2008 14 Closed ITM -043 REVISED Munchkln/WielMcLean Boiler 6/25/2008 6/19/2008 7/7/2008 7/1/2008 12 Comparison Closed ITM - 044 Sheet Vinyl Sample Book 7/9/2008 6/26/2008 7/21/2008 103 Closed ITM -045 Exterior Trim, Sills, Siding, 7/9/2008 7/3/2008 7/21 /2008 7/15/2008 12 Flashing,Sheet metal,Joint Sealers, Railing, Weather barrier, drainage,nail, screws and metals. Closed ITM -046 Bituminous Concrete 7/9/2008 7/3/2008 7/21/2008 7/10/2008 7 Closed ITM - 047 REVISED TRUSS SUBMITTAL BIdg Al 7/9/2008 7/8/2008 7/21/2008 8/11/2008 34 & A2 Closed ITM -048 Intercom 7/10/2008 7/11/2008 7/22/2008 7/15/2008 4 Closed ITM -049 Above Ground Pipe to Boilers 7/10/2008 7/10/2008 7/22/2008 7/15/2008" 5' Closed ITM - 050 REVISED Lighting Fixtures 7/28/2008 7/28/2008 8/9/2008 8/11/2008 14 Closed ITM -051 Disposal, Built in Range, ktop, Free 7/28/2008 7/28/2008 8/9/2008 8/11 /2008 1 4 . , Standing Range, Refridgerators New ITM - 052 Laminate Countertop Sample 7/28/2008 8/9/2008 New ITM - 053 REVISED Time Clock 7/28/2008 8/9/2008 New ITM -054 REVISED Exteriors (Trims, Sills, Siding, 7/28/2008 8/9/2008 Flashing, Sheetmetal etc. New ITM - 055' Fire Protection Hydraulic Calcs 7/28/2008 8/9/2008 New ITM -056 26" Aluminum Water Heater Pans (per 8/12/2008 8/24/2008 Page 2 of 3 3. Submittal Log Project: [100386] Village at Hospital Hill Phase II Data Date: 10/7/2008 4:58 AM ET Status No. CSI Descrption Date Submitted Date Received Date Response Date Days Held Due Responded Closed ITM -001 Bldg Al & A2 Concrete Reinforcement 3/10/2008 3/10/2008 4/15/2008 3/20/2008 10 (R01 &R02) Closed 1TM -002 A2 Foundation Reinforcement Plan R03 3/10/2008 3/12/2008. 4/15/2008 3/20/2008 8 Closed ITM -003 Bldg B Foundation Reinforcement Plan 3/10/2008 3/12/2008 4/15/2008 3/20/2008 8 R04 Closed ITM - 004 Buliding Al Revised Foundation 4/3/2008 4/4/2008 4/15/2008 4/10/2008 6 Reinforcing Plan R01 Closed ITM -005 Building A2 Revised Foundation 4/3/2008 4/4/2008 4/15/2008 4/10/2008 6 Reinforcement Plan R02 Closed ITM -006 Bldg A3&A4 Revised Foundation 4/3/2008 4/4/2008 4/15/2008 4/10/2008 6 Reinforcement Plan R03 Closed ITM -007 Bldg B Revised Foundation 4/3/2008 4/3/2008 4/15/2008 4/10/2008 7 Reinforcement Plan R04 Closed ITM -008 Panelized Floor and Wall Systems Bldg 4/8/2008 4/20/2008 Al Closed ITM -009 Northwind Series 3 Vinyl Windows 4/11/2008 4/14/2008 4/29/2008 4/16/2008 2 Closed ITM -011 Kitchen and Bath Sinks/Accesories' 4/15/2008 4/17/2008 5/3/2008 4/28/2008 11 Closed ITM -012 Boiler / Circulating Gas Heater 4/15/2008 4/17/2008 5/3/2008 4/23/2008 6 Closed ITM -013 Lighting Fixtures 4/17/2008 4/24/2008 5/3/2008 166 Closed ITM -014 Conduit, Switches, F Boxes, 5/1/2008 5/6/2008 5/17/2008 5/23/2008 17 Wire Closed iTM -015 Photoelectric Smoke /CO2 Combo & 5/5/2008 5/6/2008 5/17/2008 5/23/2008 17 CO2 Detector Closed ITM -016 Doorbell 5/5/2008 5/6/200 5/17/2008 5/23/2008 17 Closed I N -017 Time Clock ! 5/5/2008 5/6/2008 5/17/2008 5/23/2008 17 Closed ITM -018 Photocell 5/5/2008 5/6/2008 5/17/2008 5/23/2008 17 Closed ITM - 019 Fan Forced Wall Heater 5/5/2008 5/6/2008 5/17/2008 5/23/2008 17 Closed ITM -020 Concrete Design Mix, Additives, Form, 4/21/2008 4/24/2008 5/18/2008 4/30/2008 6 ties, etc Closed ITM -022 Project Directory 5/13/2008 5/14/2008 5/25/2008 5/14/2008 0 Closed ITM -023 Bldg C- Foundat Re Plan 3/10/2008 3/12/2008 5/26/2008 3/20/2008 8 R05 Closed ITM - 024 REV ED Northwi d Series 3 Vinyl' 5 /5/2008 5/7/2008 5/26/2008 5/14/2008 7 Windows .. . Closed ITM -025 REVISED - Kitchen and Baths 5/13/2008 5/20/2008 5/28/2008 5/29/2008 9 Sinks /Accessories Closed ITM -026 Electrical Distribution 5/19/2008 5/20/2008 6/2/2008 5/29/2008 9 Page 1 of 3 5. Final Approved Change Order Log Project: [100386] Village at Hospital Hill Phase II Data Date: 10/7/2008 4:58 AM ET - No. Date Approved Monetary Value Description Processed RCOs OCO -001 8/13/2008 $12,626.42 Change Order #1 - Game Time Powerscape Unit Totals: $12,626.42 Page 1 of 1 4. Request for Change Order Log Project: [100386] Village at Hospital Hill Phase II Data Date: 10/7/2008 4:58 AM ET Status No. Date Created Date of Status Monetary Value Scope I l I i New RCO -001 4/30/2008 PR 001 - Dryer Outlets New RCO -002 5/5/2008 PR 002 - Bathroom Exhaust Fan New RCO -003 6/4/2008 PR -003 Revised Lighting Fixture Schedule New RGO - 004 7/7/2008 PR 004 Metal Roofs New RCO -005 7/16/2008 PR 005 - Extended Stair Landings - Bldg A1-A4 New _ RCO -0061 7/23/2008 .;' PI U06 - Solar Panel Support Steel Frame New RCO -007 7/25/2008 PROO7 - Water Closets New RCO -008 8/7/2008 PR 008 — Circuit for Wall Ovens New RCO -009 8/7/2008 PR 009 - Sconces & Exit Signs New RCO -OOx 5/5/2008 New RCO -010 8/7/2008 PR 010 - Condensate Neutralizer New $0.00 Page 1 of 1 No. Document Date Subject Notes ASI - 036R 9/24/2008 Roof Insulation at Low Rear Roofs A Bldgs ASI - 037 9/8/2008 Closet Framing Above Unit Stair - A Bldgs ASI -038 911212008 Copper Pipe lrrsulatlorr ASI -039 9/17/2008 Bldg A3 &A4 - 3rd Floor Above Stair 030 - 039 ASI-040 9117/2008 , Roof Venting - Bldg .l l & A2 PR -005 8/12/2008 Test PR -011 8114/2008 Homasote PR-011R 8/15/2008 Homasote PR -012 8/22/2008 Cer'amic Ceramic Tile PR - 013 9/5/2008 Re- framing Rear Windows and A/C - Bldg Al & A2 Page 2 of 2 Status No. Date Created Date Response Days Overdue Date Days for Subject • Due Responded Response Closed RFI -072 9/19/2008 9/26/2008 0 9/22/2008 Ticktoe Heater Locations Closed RFI -073 9/19/2008 9/26/2008 0 9/22/2008 Tub & Shower / Valve & Hand Spray Locations Closed RR-074 9/19/2008 9/26/2008 0 9/22/2008 Attach Sheetrock to Strapping New RFI -075 9/29/2008 10/6/2008 1 Locations for Outside Air Sensors Page 3 of 3 DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 Next meeting will be held at October 7, 2008. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton, MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ & COMPANY ARCHITECTS, INC. Marc Sternick AIA • Date Prepared: October I, 2008 V: \20621 - VHH New Design \08 - Construction Administration \Meeting Notes \WP Docs\ 100386_Village at Hospital Hill Phase II_Dietz fd Co_Constr_mtg24_2008- 09- 30.doc DIFT7 CO. Architects Page 4 of 4 DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01103 (413) 733 -6798 Fax (413) 732 -4385 19.2 STRUCTURAL SITE VISIT 8/26/08 — 9116/08 - See previous meeting minutes for notes during these dates. Action: 9/23/08 — WBC reported that Bill Barry prefers to come to the site when all the buildings are at 100 %. WBC reported that they WBC are not able to contact Precision Panels so they need to consult with a structural engineer to complete Bldg C - item #5 on Bill DCo Barry's punchlist DCo suggested contacting Truss Engineering since they designed the trusses for Precision Panels. WBC will try this. Item continued. 9/30/08 — WBC reported that Bldg A3 6' A4 is ready for Bill Barry's inspection. WBC tried contacting Bill but said he was not responding. WBC requested that DCo contact Bill and request that he come to the site. WBC will contact Truss Engineering this week. Item continued. 19.3 WINDOW FLASHING 8/26/08 — 9/9/08 - See previous meeting minutes for notes during these dates. Action: 9/16/08 — WBC asserted that the metal pan flashing will not work as designed with vinyl windows. DCo & TCB disagreed and WBC asserted that WBC owns metal pan flashing at windows. TCB authorized WBC to order the replacement windows needed to complete the change outlined in PR 013. Item continued. 9/23/08 — WBC requested alternate flashing solution for replaced windows and windows not installed yet. DCo will allow windows to be flashed with membrane flashing at these locations so long as a dam is created at the bottom of interior of the window frame using the sub sill wood nailer. Item continued. 9/30/08 — No new information. Item continued. 21.3 BLDG A2 - FIBER CEMENT BOARD AT REAR 9/9/08 — Fiber cement board at the rear of Bldg A2 is delaminating where trim was removed. WBC will replace and fix. Item Action: continued. WBC 9/16/08 — DCo will review at site walk through. Item continued. 9/23/08 — WBC reported that the delaminating fiber cement board is a Hardi product. WBC is not sure if their siding sub is having a manufacturer's representative come to the site to inspect. WBC will find out from siding sub. DCo will accept this condition if the manufacturer's representative says it is ok. Item continued. 9/30/08 — WBC reported that the manufacturer's representative came to the site last Friday in the rain to inspect the delaminating fiber cement board. As WBC understood it, the rep. was not very concerned about the issue and will be writing a letter with comments and suggestions for how to deal with this fiber cement board. Item continued. 23.I UNIT 133 MECHANICAL ROOM 9/23/08 — DCo was concerned that wall framing adjacent to the stair above Unit 133 mechanical room may get in the way of Action: mechanical equipment. WBC will remove framing from the under side of the stair stringer to the floor. The structural post in Record the middle of the mechanical will remain. Item continued. 9/30/08 — WBC reported that they completed the work described above. Item closed. 24.1 FLASHING ON FIBER CEMENT PANELS 9/30/08 — Phil Madonia (MHFA) is concerned that fiber cement board that he noticed was not flashed will have big problems if Action: water gets behind the boards. He requested Marc Sternick (DCo) call him to discuss. Item continued. DCo 24.2 RETAINAGE 9/30/08 — TCB, WBC, &' Peter Labadorf had a discussion regarding the procedure for calculating retainage. No agreement was Action: made. TCB, WBC & DCo will discuss further at Wednesday, Oct 1 S` meeting. Item continued. DCo TCB WBC 24.3 WET CELULOSE INSULATION 9/30/08 — TCB reported that that cellulose insulation is wet at Bldg A2 at base of rear third floor exterior walls and under rear Action: low roofs from rain leaking in through window openings waiting window replacement. WBC will replace wet insulation with dry WBC insulation. Item continued. 24.4 CLOSED CELL FOAM INSULATION 9/30/08 — TCB reported that the installation of closed cell foam insulation under the low rear roofs of A Bldgs does not appear Action: to be adequate to keep moisture away from the roof sheathing. WBC stated that they are still in process and will make sure it WBC gets done right. Item continued. Page 3 of 4 DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 9/30/08 — WBC submitted updated schedule today. WBC reported that according to the schedule they expect to be ready to occupy Bldg A2 November 28, 2008. WBC is working to occupy Bldg A2 sooner. Item continued. 1.14 HIRING 3/25/08 — 8/19/08 — See previous meeting minutes for notes during these dates. Action: 8/26/08 — WBC reported that DMH workers will be starting on Friday. WB is required to submit report to TCB with requisition. WBC TCB requested a document from WBC show communication with DMH. Item continued. 9/2/08 — DMH workers came Friday and did a good job. They will continue to come once a week. WBC will update their report. Item continued. 9/9/08 — WBC updated and submitted their report. Item continued. 9/16/08 — WBC will continue to update and submit their report. Item continued. 9/23/08 — TCB reported that WBC has not met 10% hiring of minorities, but they are very close. WBC will review to see if they can make the 10%. Tom W. requested that Kevin L. make sure that DMH submits all invoices to him. Item continued. 9/30/08 —WBC will submit DMH letter to TCB this week. Item continued. 2.7 MASS DEVELOPMENT /SITE UTILITY COORDINATION 4/29/08 — 9/16/08 — See previous meeting minutes for notes during these dates. Action: 9/23/08 — WBC reported that they will have the permits for sewer today. Sewer tie -in for Bldg A2 is complete and Bldg Al is WBC expected to be complete this week. WBC is doing sewer tie -ins before chlorination testing. No date is set for chlorination testing yet. There will be no additional cost for changing the elevations of the sewer lines. More will be discussed today at the coordination meeting. Item continued. 9/30/08 — WBC reported that all permitting for utilities is complete and there is nothing stopping them from connecting to all utilities at this time. Sewer tie in is complete and inspected for all buildings. Storm is being done this week. Gas sleeves are complete for all buildings. Permanent electric is not connected yet. WBC asked if it was necessary for BDG to generate a final affidavit for WBC's site work. TCB did not think that was necessary. TCB requested that WBC do as much soil stabilization as soon as possible. WBC will talk with landscaper about sod soon. WBC did not feel it was necessary to schedule another site coordination meeting at this time as there are no issues to discuss. WBC will contact TCB if and when they would like to schedule another site coordination meeting. Item continued. 3.4 LIGHTING SUBMITTAL 5/6/08 — 9/9/08 — See previous meeting minutes for notes during these dates. Action: 9/16/08 — BDG approved photometric plan. DCo requested that BDG submit the current photometric plan to the city of WBC Northampton for record. WBC requested that DCo release the site lights today. Marc felt that the lights can be released. Item continued. 9/23/08 — BDG submitted the photometric plan to the city for record. DCo and TCB officially released the site lighting package. Item re- opened. 9/30/08 — WBC reported that they are still waiting to hear from their sub to confirm that the site lighting qualified as "dark sky." Item continued. 7.5 PENDING CHANGE ORDERS 6/3/08 — 9/2/08 - See previous meeting minutes for notes during these dates. Action: 9/9/08 — WBC, DCo ' TCB reviewed pending change orders. WBC will submit PCO log each week attached to meeting WBC minutes. Item continued. TCB 9/16/08 — No new information. Item continued. DCo 9/23/08 — TCB requested that Marc (DCo) EY Scott (TCB) review each PCO and comment on or approve and copy TCB. WBC requested that the Pilasters PCO get reviewed and approved. DCo does not agree this PCO should get approved. Marc will send a letter saying why. TCB requested that this get resolved soon. WBC requested that PCO #00-28 get reviewed as soon as possible. DCo will review PCO's on sound attenuation floor products and make a decision on which one to use. TCB approved the PCO for ceramic tile. Item continued. 9/30/08 — WBC, DCo &' TCB will discuss PCO's on site Wednesday, Oct I, on site. Item continued. 14.3 SOLAR PANEL CONNECTION 8/12/08 — Present TCB stated that WBC & their solar consultant must et approval from TCB before solar panels are connected Action: to the grid in any way. After getting approval, TCB requests that WBC their solar consultant hook up the solar panels to the WBC meters and turn them on so they are generating electricity to the grid prior to December 31, 2008. Item continued. 17.1 FLOOR ASSEMBLY 8/12/08 — 9/9/08 - See previous meeting minutes for notes during these dates. Action: 9/16/08 — WBC submitted two sound attenuation options with pricing. Item closed. WBC 9/23/08 — DCo will review PCO's on sound attenuation floor products and make a decision on which one to use. Item continued. 9/30/08 — DCo would like to use Homasote since there is no documentation to back up the STC rating for the Pergo product. WBC suggested a third proposal for laminate wood flooring with sound attenuation pad from a different manufacturer. TCB agreed to review a third proposal if it had adequate documentation supporting the STC rating. Item continued. Page 2 of 4 DIETZ EY COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 Phone (413) 733 -6798 Fax (413) 732 -4385 MEETING NOTES MEETING DATE: September 30, 2008 MEETING: CONSTRUCTION MEETING NO. 24 PROJECT: Village at Hospital Hill Phase!! LOCATION: Village at Hospital Hill — Construction Trailer Project No: 2062IA Northampton, MA PRESENT: DISTRIBUTED TO: Tom Kegelman, The Community Builders (TCB) Samantha Wood, Dietz &' Company Architects, Inc Stephen Fish, The Community Builders Sue McCann, The Community Builders Kevin Letendre, Williams Building Company, Inc. Scott Drumm, The Community Builders Tom Welch, Williams Building Company, Inc. Homayoun Sarabi, The Community Builders - Tim Williams, Williams Building Company, Inc. (WBC) Scott Drumm, The Community Builders Bernie McKernan, Williams Building Company, Inc Tom Kegelman, The Community Builders Tom Welch, Williams Building Company, Inc. Peter Labadorf, Labadorf Associates, Inc. Kevin Letendre, Williams Building Company, Inc. Tim Williams, Williams Building Company, Inc Carl Altamura, Williams Building Company, Inc. Ann Capeless, Williams Building Company, Inc Emily Sheedy, Williams Building Company, Inc. Marc Sternick, Dietz 6' Company Architects, Inc. (DCo) Kerry Dietz, Dietz 6' Company Architects, Inc. Samantha Wood, Dietz &' Company Architects, Inc. Krista Benoit, Dietz & Company Architects, Inc. William Barry, Barry Engineers 6' Constructors, Inc. (BECI) Mark Darnold, Berkshire Design Group (BDG) G. Jay Vinskey, Berkshire Design Group Marc S. D'Urso P. E., Berkshire Design Group Scott A. Sullivan P. E., Consulting Engineers, Inc. (CES) Anthony L Patillo CBO, Northampton Building Department Peter Labadorf, Labadorf Associates, Inc. Phil Madonia, Massachusetts Housing Finance Association (MHFA) WEATHER: Cloudy, 60s. Corrections to previous meeting notes: None. Progress Report Al — A2 — Insulation is ongoing. Siding is ongoing. Metal furring channels are being installed. A3 — Rough electric be fire protection is complete and being inspected this week. A4 — Rough electric and fire protection is ongoing. B — Rough plumbing and rough electric ongoing. C — Rough plumbing and rough electric ongoing. Site — Storm Drainage. Punchlist Status: Requisition Status: Pencil Req. 6. Attachments: None. Time for Completion: February 25, 2009 (Substantial Completion of I" 16 units) April 27, 2009 (substantial completion of entire job) Contractor Schedule: 6 months — October 26, 2008 Notice to Proceed date: Partial NTP April 28, 2008. On hold May 2, 2008 — May 8, 2008. Final NTP May 8, 2008. Percent Work completed as of August 26, 2008: 43% 1.9 CONSTRUCTION SCHEDULE 3/25/08 — 8/26/08 — See previous meeting minutes for notes during these dates. Action: 9/2/08 — WBC will submit updated schedule 9/3/08. WBC expects Bldg A2 will be ready to occupy in mid November. Item WBC continued. 9/9/08 — WBC will submit updated schedule to DCo. TCB and WBC expect to be ready to occupy Bldg A2 November 18. Item continued. 9/16/08 — No new information. Item continued. 9/23/08 — WBC will submit updated schedule with Req. next Tuesday. Item continued. Page 1 of 4 DIETZ & COMPANY ARCHITECTS, INC. 7 ` TRANSMITTAL TO: Anthony L. Patillo CBO DATE: October 8, 2008 City Building Department 212 Main Street - Room 100 Northampton, MA 01060-3 1 89 CC: RE: Village at Hospital Hill Phase II File Northampton, MA 20621A OCT 1 4 2048 FROM: Marc Sternick AIA ® ATTACHED, via US mail __ ❑ FAXED, number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 9/30/2008 Construction Meeting Minutes 17 Hampden Street Springfield, MA 01 103 telephone (413) 733 -6798 REMARKS facsimile (413) 732 -4385 e -mail office @dietzarch.com shop drawings logged by: v:\20621 - vhh new design \08 - construction administration \meeting notes \transmittals to tony patillo\2008 -10 -08 vhh meeting minutes 24_trn.doc DIETZ CO. Architects Status No. CSI Descrption Date Submitted Date Received Date Response Date Days Held Due Responded direction of CES, Inc. fix,_• .1 :.: ,. Y �._ ._ � :.. , ,. ..x '. New ITM -058 Thermal and Acoustical Fiberglass 8/15/2008 8/27/2008 Insulation Average Days Held: 16.37 Page 3 of 3 5. Final Approved Change Order Log - Project: [100386] Village at Hospital Hill Phase II Data Date: 9/22/2008 4:53 AM ET No. Date Approved Monetary Value Description Processed RCOs OCO -001 8/13/2008 $12,626.42 Change Order #1 - Game Time Powerscape Unit Totals: $12,626.42 Page 1 of 1 4. Request for Change Order Log Project: [100386] Village at Hospital Hill Phase II Data Date: 9/22/2008 4:53 AM ET Status No. Date Created Date of Status Monetary Value Scope . , E E , New RCO -001 4/30/2008 PR 001 - Dryer Outlets .x. ,. _. t r 3,,, .., , ... '-e.,: a ..:. _., t.[, .. a ,¢ , ,, ,,, , ,,,r, , - , ,, , ,,:. ME J ,.,... . .x, Tv ;K 9 3.,.0 i' � 'y� ,�"3 . *\` °:, A`Ev A tz'.�f� ..ht ., f.Y _ z & g e 7 l � . � NtY' ,. .. . .. ,. . ..;. ... .tt, .., t �� ! �.: a:_. R+l -. &} �nz E t, x �.:- ,, x , �, la � , ... � S. k. '� � ;: tt x,. �, ,., , .,. �.�., _, .;r , � „ :, °� s ,. .,, � xM ..v..n+...�,��`jfF. ., ,':,,... ',E. -..._. :, . 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S , , #� C3 r� ol� .� � `� �. t t � _ « , «v , n `� ,.. ,awsa,a. �.�.�«..:, .� a..,,. ,..t.,., t ��h "=.� �.w tt € #, �: �s�.a uw��aw,:.�au�It�i� _<�. >. ::�r,..�..,�Y .. f� 4 ,. ..��,:_:t_ .�;�t, �...x..e ASI 016 7/1/2008 Plumbing Revisions - Sanitary Invert :�, 3 .fin is ,. e. . E, s . a-�•,a �n�'�, .d,'„ �:�,,.. „ s � =tt._, .t, ., . ,a, S,.a, r '.. ASI -018 7/14/2008 Window Head Detail � ....... .: °: YxY+f. . >„ i'. ✓+.c 4 .. .:. , ,`�` .,.. ..<� ' €k .x: ,�' ..r., a . :. i?.,3,. ? P t n ,... a. ...t. ., .�. ,.".a -,( .. { ?, ., ,, , r. _ S k... w*� S ...v, r u' ... +��� E.. -�.._ ..its, .�.,;a,:... , <ro.,, �;.�- ��_.,L6ak� .. m., ,,, xm„ , �,7.,a. �., �.,. ,,, „ f ,, a.� , . ter,. _ ..�Lr m_ . �# ,. .,,. kr , .. ✓, . ka,..:..... a.... .... a. ASI -020 7/30/2008 1/2 Wall at Kitchen , ...s wx'. .. , r.. .. .. ,,. ..,, ,.. t� _,_. fR.. .<,. ,..E ,_ „.. , v. 5, # .# k.. am...... e,, r ...!'•. ... .. x ,� .,.,. t, , :. ,.. :.x.. < , '.r. [ .. .. �. .. ..., , ..... .. 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Q. .r....., w .... �.ia,,.,. ,.... ..,�.��. ,v ASI -026 8/22/2008 Resilient Channels x ^xE ASI -028 8/22/2008 Kitchen Wall Dimensions Bldgs A3 & A4 � ,,kn. k _ ..t, ✓�' � .. �x� ,..�L ,,.�,_ „E ,�� �;<- ,5 � f:,Ef .. ..., Y.e E ✓ ,. s .. .. , , .0 ,. X <'3P'E \.. x . fix. .a`� . x. "{< `i ..r,...x .... ^.x E ,, y: � - ' ..•�„ ...x.. ,µ, .xu” :. :� .. ''.�.��`... €., e - ' ,�. `�• .,. � .. . n 8 , ., .,. YY',"s �, i ,,,, f � - § .._ :: H'a „ .. n : I 'r,. 'a:., ..♦ � , ..: : - -- PF L.. - N f k: k r >i..... _ ; . ;': t.:a a ,MM�." ... � . y q ,( ( { � i � �€t: .a .. _. .t k➢� .ie � ._.,f. e... '�., , >......:.:... £.� ,.. ✓:. ,x , e . na�.�a�+� -x a w x'En� , Y - .k�, ���. fP�.: .a?- t?�k�.,.x« "�., -� E, ASI 030 8/22/2008 Air Conditioner Sleeve at Metal Roof Bldg A1&A2 ., .... ...£.. < -E x , .a. -. . ,.. .. �... E.. ,. .. >.. E,xt ... ,. ,f ..st.,_ S,u rt.. ... " . ..... ., ♦.. . , .. .a... .,.. , .x d ., , .. � .,. « .Ei. ,. H,.ma, t.. x .,.., � ...U. f ,.. �.M ...> a . .. u 4 ,. « s : , ... ,.a .3;,::, f, n'1 �f.<, ,as'., ✓...E ... ., ... i, .l� r...w ,nN .T= ...... ^'4�, v rt.::.x ,,$, o. b.�2o ,.n..a r.. �R^.. , < v. bkk,. �rv.�� n.�'��.eN1..:A�iEhw d«,.., .:; .,�f,d'ha�f'EErt:a,. .tn� -�R.. �_ ea .d4u .. , .. ,... .. ASI -032 8/22/2008 Soffits at Non - Vented Roofs .... <....?. .... "i„ .. ,e. x r ,:. z< a_ ••,, . .., x.. ,. ... ..5„ d �. , t„ _ .. k _, _•._ , � ' } vS �. � , '-E, 1. .S .m...0 ,. . ?�'«,.. e:U v.,4 «... F4 t �` ' a'?,+ : tE der- �.. ��, , •�.�_'..::�a.. -u „� ..��. '�,.xa�,,R�� Ew•�.,a��... ✓m�3.:.. � ' ��' �It, �a�. �cd€ �, :�a.�u,�..��``.�:� <>f- =..xx.t�, ,�,......_ �.. ,.,.„`F•...�a� ... « ^_ ,.. >_,.r. .,��_..�« ,.. ASI -034 9/5/2008 Carpet Padding • ,,.,,,.. 'wT. ?. ' ry E€.a w. te. :, x< �- 4 a,p 3, `I, !; . e Ee?.'t.:' . �- ASI -036 9/8/2008 Roof Insulation at Low Rear Roofs A Bldgs Page 1 of 2 Status No. Date Created Date Response Days Overdue Date Days for Subject Due Responded Response F � � t . s �l E f� . , � ,, �� n, .. �. r tot) , e . .; � 4 w,...s ,,, ...n.,.. �` t,'4 .i(:- .''rti,.,� aft ..... .:.... C<�, -���� :C? as ��F.. �- a,,.�v�, ttNi :�nrr��� w,dY� a., .,a.� .4.,N-, .. ��E sad., a s °tX § �, ,,,,,x. .., .: „3` ,.'`T. „� t _r,E. ..+�.,., ,7,sa, 2,. � � ...�3,,. .,., ... New RFI -073 9/19/2008 9/26/2008 0 Tub & Shower / Valve & Hand Spray Locations ...,.. .t J., u .. , e� H ,.. ., t1, .. ,. v. '. :.. , ,, :°"�' ... . ..:.. l., f '2: .. .a:'uT ., �..� t. an,E=.. u .. rz K ; K , ^.,t fn., e'x:. :3:..s .,.:; .� ,.c ;.a E � ,�:a i ,,. 'a'`k b ......_ r.. G .G >- f Q .. ;,, .e@ :. , ... ... YF.; i,.... x.i.x , , ,.�. ,...n...,, '� �.....: , ,_ s, ... .� � .. �.• *. •...< . x 'z°t`,k ..E , i� G � e .t .. :r . . . r .,: _.,a Y.u�t,,..r..w' ..,€� E, �E:.. ��E�.xa. �. „.�.. <b.�.a'� E�,(t. <..,E a:,�,a .���:.. �.,, ,.,Tn� .�,_.. S_ ._ .. (�� ^ a.. ��[ . $ ... ':.1:0A:',11'..::": , ,,,.,, _ , .».. ,..�„,,„,,•„,„1,,, .�,x w ..�_., t �.e �..�sC�,:. E .,x.�u� � .. ,�' � ,.. i µ ..�. ,�. +A,,. . _aTnt .3'iz� t � x< `� - -,_.. ��....�a'k ., Page 3 of 3 DIETZ b' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 0 103 (413) 733 -6798 Fax (413) 732 -4385 Next meeting will be held at September 23, 2008. Job meetings will be held on Tuesday at 10:00 am at the construction trailer, Northampton, MA. To the best of my knowledge and belief, these meeting notes are considered to be a true and accurate record of all items discussed. The undersigned shall be notified, in writing, within ten days of the date below, of any corrections or additions; otherwise, these minutes shall be considered accepted as written. Respectfully submitted: DIETZ 6' COMPANY ARCHITECTS, INC. Marc Sternick AIA Date Prepared: September 18, 2008 V:\20621 - VHH New Design \08 - Construction Administration \Meeting Notes \WP Docs \100386 Village at Hospital Hill Phase 1I_Dieu fd Co_Constr_mtg22_2008 -09- 16.doc y CO. Architects Page 4 of 4 DIETZ 6' COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 19.2 STRUCTURAL SITE VISIT 8/26/08 — BiII Barry was on site Friday. WBC is eager to get his site report to pass on to their framers. (Post meeting note: WBC Action: received Bill Barry's site report on Wednesday August 27, 2008) Item re- opened. DCo 9/2/08 — WBC requested that Bill Barry do a structural review of Bldg B &' C this week. WBC requested that they get enough notice from Bill Barry prior to site visits to ensure that Kevin can be present. Item re- opened. 9/9/08 — Bill Barry completed the structural review of Bldg B Ed C. WBC has not yet received Bill's report. Item continued. 9/16/08 — Bill Barry submitted structural review report of Bldg B &' C last week. WBC requested that Bill Barry send approval of Bldg A I &A2 to them in writing. DCo will get this from Bill. Item continued. 19.3 WINDOW FLASHING 8/26/08 — WBC is proceeding with the window flashing detail from ASI -029 under protest. WBC states that they installed the Action: original window detail correctly. They feel the detail is excessive considering it doesn't eliminate the snow accumulation at the WBC window. TCB would like to look at installing smaller windows and raising the sill at these locations. This would also include raising the a/c sill heights as well. Item continued. 9/2/08 — TCB decided they would like WBC to install a smaller window and raise the sill at these locations. TCB would also like to elevate the A/C units 6 ". DCo will submit a PR for changing the size of these windows and moving A/C's. DCo asserts that WBC owns the installation of metal pan flashing at these windows as shown on the drawings. Item continued. 9/9/08 — DCo issued PR for windows &' A/C's. DCo requested that WBC use metal pan flashing at windows being replaced and all windows that have not yet been installed. TCB gave verbal approval for WBC to order replacement windows, price to be discussed at a later date. WBC will proceed with risk with insulation and GWB before replaced windows are finished. WBC will do their best to keep moisture out of the building /insulation /GWB when doing window replacements. WBC will test areas that may have been affected by moisture and replace insulation and GWB as needed. Item continued. 9/16/08 — WBC asserted that the metal pan flashing will not work as designed with vinyl windows. DCo Els TCB disagreed and asserted that WBC owns metal pan flashing at windows. TCB authorized WBC to order the replacement windows needed to complete the change outlined in PR 013. Item continued. 19.4 NON VENT © LOW SLOPE ROOFS 8/26/08 — WBC and TCB concerned about condensation in the non vent low slope roofs. WBC would like to install a ridge vent Action: at the metal roofs and keep the vented soffits. The ridge vent at the metal roof will exacerbate the issues with the windows see Record item 19.3 for possible solution. (Post Meeting Note: Tom W also suggested using foam spray icynene.) Item continued. 9/2/08 — TCB suggested venting the metal roofs at areas not directly below the window where the vent does not fit. DCo & WBC assert that venting will not work since there is not enough square footage available for adequate venting. All agreed to use 6" of icynene, as well as, a well sealed vapor barrier under the metal roofs in Bldg A I &'A2 to create a cold roof situation. DCo will issue ASI for this solution. Item continued. 9/9/08 — WBC, TCB &' DCo discussed using 2 -3" of icynene plus specified cellulose insulation in lieu of 6" of icynene. WBC will submit pricing for both solutions. Item continued. 9/16/08 — WBC submitted proposed change order for 2" or 3" of closed -cell polyurethane insulation on the underside of low rear sloped roofs at A Bldgs. DCo instructed WBC to use a minimum of 2" closed -cell polyurethane insulation with specified cellulose insulation at these roofs. Item closed. 21.1 COPPER PIPE INSULATION 9/9/08 — WBC suggested they not use thermal insulation at copper plumbing pipe and provide a credit to the owner. DCo & Action: TCB did not approve because piping insulation contains condensation. DCo also requested that WBC provide foam insulation Record where piping is at the edge of framing and regular pipe insulation will not fit. DCo will issue an ASI. Item continued. 9/16/08 — WBC reported that insulation at copper piping is being installed. Item closed. 21.2 COPPER PIPE INSTALLATION 9/9/08 — DCo requested that WBC install copper pipe close to the center of the framing at all locations where pipe has not been Action: installed yet. Item continued. Record 9/16/08 — No new information. Item closed. 21.3 BLDG A2 - FIBER CEMENT BOARD AT REAR 9/9/08 — Fiber cement board at the rear of Bldg A2 is delaminating where trim was removed. WBC will replace and fix. Item Action: continued. WBC 9/16/08 — DCo will review at site walk through. Item continued. DCo 22.1 DRYWALL CUPS 9/16/08 — WBC's drywall sub concerned that the drywall clips will not work as intended. DCo disagrees and instructed WBC to Action: use the clips. Item closed. Record Page 3 of 4 DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 (413) 733 -6798 Fax (413) 732 -4385 9/2/08 — WBC will submit updated schedule 9/3/08. WBC expects Bldg A2 will be ready to occupy in mid November. Item continued. 9/9/08 — WBC will submit updated schedule to DCo. TCB and WBC expect to be ready to occupy Bldg A2 November 18. Item continued. 9/16/08 — No new information. Item continued. 1.14 HIRING 3/25/08 — 8/19/08 — See previous meeting minutes for notes during these dates. Action: 8/26/08 — WBC reported that DMH workers will be starting on Friday. WB is required to submit report to TCB with requisition. WBC TCB requested a document from WBC show communication with DMH. Item continued. 9/2/08 — DMH workers came Friday and did a good job. They will continue to come once a week. WBC will update their report. Item continued. 9/9/08 — WBC updated and submitted their report. Item continued. 9/16/08 — WBC will continue to update and submit their report. Item continued. 2.7 MASS DEVELOPMENT /SITE UTILITY COORDINATION 4/29/08 — 8/26/08 — See previous meeting minutes for notes during these dates. Action: 9/2/08 — WBC reported that the sewer was approved for phase 1 Els 2. TCB informed WBC that they need to set up a work WBC order for gas utility. Item continued. 9/9/08 — WBC reported that they still don't have a chlorination date from Gagliarducci although they can probably tie in before Gagliarducci does their chlorination. WBC doesn't think it will be a problem if testing passes the first time. WBC received paperwork for the gas utility work order and will return it this week. WBC will coordinate with Gagliarducci on the locations of the gas sleeves. The next site coordination meeting is September 23, 2008. Item continued. 9/16/08 — WBC reported that all fees are paid and all applications are approved and they are all ready to do utility installation and hookup except for sewer. Gagliarducci will schedule chlorination testing after paving is complete this week. WBC can tie in before test is complete but if they would have to provide separate testing. The site subs will negotiate when to tie into sewer. Item continued. 3.4 LIGHTING SUBMITTAL 5/6/08 — 8/19/08 — See previous meeting minutes for notes during these dates. Action: 8/26/08 — The lighting package has been officially released with no additional costs incurred. Item re- opened. DCo 9/2/08 — All lighting except site lighting has been approved and released. WBC submitted photometric plan for site lighting to be approved by CES and BDG. DCo will forward photometric plan to engineers for approval. Item continued. 9/9/08 — DCo waiting for approval on photometric plan from engineers. Item continued. 9/16/08 — BDG approved photometric plan. DCo requested that BDG submit the current photometric plan to the city of Northampton for record. WBC requested that DCo release the site lights today. Marc felt that the lights can be released. Item continued. 73 PENDING CHANGE ORDERS 6/3/08 — 9/2/08 - See revious meeting minutes for notes during these dates. Action: 9/9/08 — WBC, DCo & TCB reviewed pending change orders. WBC will submit PCO log each week attached to meeting WBC minutes. Item continued. 9/16/08 — No new information. Item continued. 14.3 SOLAR PANEL CONNECTION 8/12/08 — Present: TCB stated that WBC &' their solar consultant must get approval from TCB before solar panels are connected Action: to the grid in any way. After getting approval, TCB requests that WBC & their solar consultant hook up the solar panels to the WBC meters and turn them on so they are generating electricity to the grid prior to December 31, 2008. Item continued. 17.1 FLOOR ASSEMBLY 8/12/08 — DCo requested to re -visit the sound transmission properties of the specified floor assembly. DCo recommended using Action: 'A" homasote under wood floors in Bldgs AI -A4, 2 " floor only. DCo will send a proposal to TCB regarding adding Y2" Record homasote. Item continued. 8/19/08 — WBC submitted informal price for adding Homasote. An official price will be submitted soon. WBC suggested upgrading the Pergo wood floors with an additional sound attenuation pad under the wood in lieu of Homasote. WBC will review and compare to Homasote and submit. Item continued. 8/26/08 — WBC waiting on trades for pricing. Item continued. 9/2/08 — WBC received pricing for Pergo's sound attenuation product and reported that it is less expensive than Homasote. WBC will submit this week. Item continued. 9/9/08 — WBC will submit pricing this week. Item continued. 9/16/08 — WBC submitted two sound attenuation options with pricing. Item closed. Page 2 of 4 DIETZ & COMPANY ARCHITECTS, INC. 17 Hampden Street Springfield MA 01 103 Phone (413) 733 -6798 Fax (413) 732 -4385 MEETING NOTES MEETING DATE September I6, 2008 MEETING: CONSTRUCTION MEETING NO. 22 PROJECT: Village at Hospital Hill Phase II LOCATION: Village at Hospital Hill — Construction Trailer Project No: 20621 A Northampton, MA PRESENT: DISTRIBUTED TO: Marc Sternick, Dietz EY Company Architects, Inc. Tom Kegelman, The Community Builders (TCB) Samantha Wood, Dietz EY Company Architects, Inc. Stephen Fish, The Community Builders Sue McCann, The Community Builders Kevin Letendre, Williams Building Company, Inc. Scott Drumm, The Community Builders Tom Welch, Williams Building Company, Inc. Homayoun Sarabi, The Community Builders Stephen Fish, The Community Builders Tim Williams, Williams Building Company, Inc. (\NBC) Scott Drumm, The Community Builders Bernie McKernan, Williams Building Company, Inc. Tom Welch, Williams Building Company, Inc. - - • - _ • - • - _ = Kevin Letendre, Williams Building Company, Inc. Carl Altamura, Williams Building Company, Inc. Ann Capeless, Williams Building Company, Inc. Emily Sheedy, Williams Building Company, Inc. Marc Sternick, Dietz EY Company Architects, Inc. (DCo) Kerry Dietz, Dietz EY Company Architects, Inc. Samantha Wood, Dietz EY Company Architects, Inc. Krista Benoit, Dietz EY Company Architects, Inc. William Barry, Barry Engineers EY Constructors, Inc. (BECI) Mark Darnold, Berkshire Design Group (BDG) G. Jay Vinskey, Berkshire Design Group Marc S. D'Urso P. E, Berkshire Design Group Scott A. Sullivan P. E., Consulting Engineers, Inc. (CES) Anthony L Patillo CBO, Northampton Building Department Peter Labadorf, Labadorf Associates, Inc. Phil Madonia, Massachusetts Housing Finance Association (MHFA) WEATHER: Sunny, 70s. Corrections to previous meeting notes: None. Progress Report Al — Sprinkler and rough electrical inspections this week. Installing fire caulking this week. Starting insulation next week. A2 — Insulation is ongoing. Insulating the attic this week. GWB is ongoing. Working on issues with fire department. A3 — Sprinkler rough will be complete next week. Roof will be complete this week. A4 — Rough mechanical complete this week. Roof complete this week. B — Rough plumbing ongoing. Roof complete this week. Starting HVAC. C — Roof complete. Plumbing and mechanical expected to be complete at the end of September. Punchlist Status: Requisition Status: Final Req 5. Attachments: None. Time for Completion: February 25, 2009 (Substantial Completion of I n 16 units) April 27, 2009 (substantial completion of entire job) Contractor Schedule: 6 months — October 26, 2008 Notice to Proceed date: Partial NTP April 28, 2008. On hold May 2, 2008 — May 8, 2008. Final NTP May 8, 2008. Percent Work completed as of August 26, 2008: 43% 1.9 CONSTRUCTION SCHEDULE 3/25/08 — 8/5/08 — See previous meeting minutes for notes during these dates. Action: 8/12/08 — WBC reported that Gagliarducci is starting electric in street tomorrow. Item continued. WBC 8/19/08 — WBC reported that Gagliarducci has installed some electric. WBC reported that they are waiting for Gagliarducci to finish their water and sewer testing, as- builts, docs and sign off so they can connect to the water and sewer. WBC is concerned about being held up but not sure at this time if Gagliarducci's work is holding them up. Item continued. 8/26/08 — Possible scheduling issues: Al &A2 window detail and insulation at low -slope roofs. An updated schedule will be submitted with the requisition. As of now the project is 3 months ahead of contract schedule. Item continued. Page 1 of 4 DIETZ & COMPANY ARCHITECTS, INC. TRANSMITTAL TO: Anthony L. Patillo CBO DATE: September 22, 2008 City Building Department 212 Main Street - Room 100 Northampton, MA 01060-3189 CC: RE: Village at Hospital Hill Phase I1 File Northampton, MA 20621A SEP232008 FROM: Marc Sternick AIA ® ATTACHED, via US mail ❑ FAXED, number of pages not including this page: COPIES DATE CSI No. DESCRIPTION 9/16/2008 Construction Meeting Minutes 17 Hampden Street Springfield, MA 01 103 telephone (413) 733 -6798 REMARKS facsimile (413) 732 -4385 e -mail office @dietzarch.com shop drawings logged by: v.\20621 - vhh new design \08 - construction administration \meeting notes \transmittals to tony patillo\2008 -09 -22 vhh meeting minutes 22_trn.doc DIETZ CO. Architects