CPA Applicaiton Cover Page with Instructions and Submission Requirements.pdfCommunity Preservation Project Application Cover Sheet
I: Project Information
Project Title:
Project Summary: Please provide a brief description of the project.
Estimated start date: Estimated completion date:
CPA Program Area (check those that apply):
Open Space Historic Preservation Community Housing Recreation
II: Applicant/Developer Information
Contact Person and or/primary applicant:
Property Owner and Address, if applicable:
Organization (if applicable):
Mailing Address:
Daytime phone #: Fax #:
E-mail address & Website:
III: Budget Summary
Total project budget: $ CPA request: $ % of budget:
Applicant’s Signature:__________________________________ Date Submitted:___________
REQUIREMENTS FOR SUBMISSION
The following requirements should be followed in preparing an application for CPA
funding.
•Project funding applications must be for funding within a 3-year completionperiod, the length of time for which the City can enter into contracts.
•If submitting multiple applications, a priority ranking of the projects should beindicated.
•An application for support of a project that requires preservation guaranteesshould specifically address how such a guarantee has been or is proposed to be
accomplished (Appendix D)
•Applicants should include itemized project budgets, with details describing eachitem and its estimated cost. If an application is approved for funding, budgetssubmitted with applications will be considered final project budgets, and anydeviation other than small, routine reprogramming, will require approval by theCommittee prior to approval of invoices.
•Applicants should obtain three professionally prepared quotes for project costs
whenever possible. If such quotes are not available, detailed cost estimates may
be used provided the basis of the estimates is fully explained.
•If the funding application is part of a larger project, the applicant should includethe total project cost.
•If the applicant is not the property owner, permission to apply must be included.
For grant requests that are intended to fund particular areas of activity (affordable housing, acquisition of open spaces, etc.) but NOT specific programs – hereafter known as “Undesignated Fund Grants” – the following reporting requirements are a condition of the CPC’s approval of the grant request:
•Grantees shall provide an itemized accounting of all expenditures made underthe Grant once each funding round and when all funds are expended, to includethe total amount of funds expended to date and the remaining balance, plus any
information on whether the remaining funds are “pending” (i.e., conceptually
allocated to a project, but for which expenditures have not yet been made);
•This accounting will include the name of the program, a brief description, the totalamount expended on the program, and a general breakdown of these
expenditures;
•Any subsequent Undesignated Funding application submitted to the CPC forreview which has been funded in a prior round shall include the budget report forprevious expenditures (including the amount and activities funded) as part of theproject application;
Application & Project Review Information
•Applications for projects that included use of Undesignated Funds prior to theCPA request should note the fund, amount utilized and uses in the application.
APPLICATION INSTRUCTIONS
1.Please read the entire CPA Application & Review Process before beginning.
2.Complete the Application Cover Sheet.
3. Include the following information:
4.Narrative: A description of the project and, when applicable, of the propertyinvolved and its proposed use. Include responses to the following questions:
5.Project location, including address and parcel number
6.What Community Preservation criteria – both general and program-area specific
– does this project meet?
7.What community need(s) does this project serve? If the project servesmultiple needs and populations, please describe them. If the project serves apopulation that is currently underserved, please describe.
8.What specific guarantees will assure the long-term preservation of the project?
9.What community support does the project have? Explain the nature and level of
the support.
10. How will the success of this project be measured?
11. Is ongoing maintenance and upkeep required? If yes, please explain how thiswill be accomplished.
12. Project Budget: The total budget for this project, including specifically how CPAfunds will be spent. All items of expenditure must be clearly identified. Includeproject quotes, or show why this is not appropriate or feasible. List anyadditional funding sources, either committed or under consideration. Explain indetail financial need for the project and for CPA funding specifically. Include
commitment letters if available.
13. * If the application submission is for a community housing project, please submita development budget and a sources and uses budget. Also, communityhousing home ownership projects shall include an affordability analysis, andcommunity housing rental projects shall include a five-year operating budget.
14. Multi-Year Funding: If the project is expected to continue over more than oneyear, or if bonding the project is anticipated, please provide annual fundingrequirements.
15. Project Timeline: Explain the various steps of the project and when they will be
completed.
16. Feasibility: List and explain all further actions or steps that will be required forcompletion of the project, such as environmental assessments, zoning or otherpermits and approvals, agreement on terms of any required conservation,affordability or historic preservation agreements, subordination agreements, and
any known or potential barriers or impediments to project implementation.
17. If the project is for open space acquisition, a CR or APR is required. A third partyholder of the CR or APR must be identified.
18. Maps: USGS topographical map, assessors map, or other map as appropriate,
showing location of the project.
19. Visual materials: Photographs, renderings or design plans of the site, building,
structure or other subject for which the application is made.
20. Page numbers: please number all of the pages in the application.
21. Include the following attachments, if applicable and available:
22. Record plans of the land
o Natural resource limitations (wetlands, flood plain, etc.)
o Zoning (district, dimensional and use regulations as applies to theland)
o Inspection reports
o 21E Reports and other environmental assessment reports
o Mass. Historic Commission Historic inventory sheet
o Historic structure report or existing condition reports
o Existing conditions report
o Names and addresses of project architects, contractors, andconsultants
o Evidence that appropriate professional standards will be followed if
construction, restoration or rehabilitation is proposed
o Documentation that you have control over the site, such asPurchase and Sale agreement, option, or deed; or explanation ofhow the proposed project will proceed in the absence of sitecontrol.
o Evidence that the proposed site is free of hazardous materials orthat there is a plan for assessment and/or remediation in place
o Letters of support sufficient to document clear endorsement bycommunity members and groups, and, where appropriate, by
municipal boards and departments. In particular, projects should
receive the support of applicable boards and commissions for their
Application & Project Review Information
applications, (Conservation Commission or Agricultural Commission for open space projects, Housing Partnership for community housing projects, Recreation Commission for recreation projects, and the Historical Commission for historic preservation
projects).
o Any other information useful for the Committee in considering theproject