00. ROW Certificate Requirements-SRTS-6-1-228/4/2021
MASSACHUSETTS DEPARTMENT OF TRANSPORTATION/HIGHWAY
RIGHT OF WAY BUREAU
MUNICIPAL DOCUMENT REQUIREMENT CHECKLIST
MUNICIPALITY : City of Northampton
PROJECT NAME: Bridge Street-Safe Routes to School PROJECT NUMBER #609515
COPIES OF THE FOLLOWING DOCUMENTS ARE REQUIRED IN ORDER TO ISSUE
A RIGHT OF WAY CERTIFICATE ALLOWING THIS PROJECT TO BE ADVERTISED.
**Your timely attention and response to this matter is required.**
1.Copies of the Intent Letter and the Federal Aid Acquisition Guide For Property Owners sent to each
property owner via certified mail with return receipt requested. This requirement is for all parcels, even
ones which will be donated.
2.Copies of Property Owner’s Contact Diary for all parcels: includes all contact with Property
Owner(s) by mail, email, phone and in person.
3.A certified copy of your Town Meeting Vote that authorized eminent domain, gift acceptance, etc. on
land parcels.
4.A certified copy of your Town Meeting Vote that authorized Layout Alterations.
5.Appraisals, Appraisal Review & Appraisal Affidavit Letter offering owner accompaniment on
appraisal inspection. Appraisal & Review Appraisal Checklist from LPA Appraisal Function Job
Aid.
6.Written Just Compensation Report and Written Offer mailed to affected property owners at least 30
days prior to meeting vote and recording at the Registry of Deeds. All paperwork to the property owners
must be sent certified mail with return receipt requested.
7.The Order of Taking as recorded. The book and page or document numbers along with the recording
date must be clearly shown on the instrument.
8.Copies of the Notice of Takings that were mailed to all affected property owners and
mortgagees/lenders and copies of the notification informing owners/lenders they were required to fill
out a W9 in order to receive compensation.
9.Plans as recorded, with plan book/page or document number clearly shown.
10.Layout Alteration Plan as recorded with plan book/page or document number clearly shown.
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11.Deeded Donations with the book/page or document number and recording date clearly shown.
12.A properly executed Certificate of Donation with supporting documentation authorizing the donation
and an executed Property Affidavit from the municipality on all appropriate parcels.
13.Properly executed Rights of Entries with supporting documentation authoring the donation and an
executed Property Affidavit from the municipality on affected properties.
14.A properly executed Encroachment License on all encroachments that have not been removed from the
ROW.
15.Acknowledgement that Impacted Signs on private property have been relocated or acknowledgement
that the municipality has made preparations to compensate the property owner for the relocation.
16.Acknowledgement that appropriate Title Examinations and run downs of properties were performed
and reviewed.
17.Property Affidavits on all parcels.
18. Other__________________________________________Please check with your compliance officer
regarding documents you will need based on your specific project (Rights of Entry, Donation forms,
Eminent Domain or Deed Grants)
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