BroadBrookHabitatPreservation,MA-letterapproved12-5-131
United States Department of the Interior
FISH AND WILDLIFE SERVICE
Division of Bird Habitat Conservation
4401 N. Fairfax Drive, MBSP-4075
Arlington, VA 22203
December 5, 2013
City of Northampton
210 Main Street, Room 11
Northampton, MA 01060
C/O Wayne Fieden
Subject: Notice of Financial Assistance Award # F14AP00053
Broad Brook Habitat Preservatoin, MA
Dear Mr.Fieden:
Congratulations! Your organization’s application for Federal financial assistance titled “Broad Brook
Habitat Preservation, MA” submitted to the U.S. Fish and Wildlife Service’s (USFWS) North American
Wetlands Conservation Act Program (CFDA 15.623) was approved by the North American Wetlands
Conservation Council on March 25, 2013. Funds under this award are to be used to:
The purpose of this acquisition is to forever protect 80 acres from development, and preserve it as
habitat for wildlife, including nesting and migratory birds The project is located in Northampton’s
largest conservation area, the Broad Brook-Fitzgerald Lake Greenway.
The performance and budget period of this award is December 5, 2013 through December 5, 2015.
Your organization’s SAM registration is set to expire on May 21, 2014. Under the terms and
conditions of this award, your organization is required to maintain an active SAM registration
throughout the entire approved award period.
This award is funded as follows:
USFWS Match
This obligation: $ 75,000 $ 473,128
Award Total: $ 75,000 $ 473,128
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System for Award Management (SAM) (replaces CCR):
The System for Award Management (SAM) is combining federal procurement systems and the Catalog
of Federal Domestic Assistance into one new system (this system has replaced the CCR system).Your
organization must register and maintain a current registration in the SAM until you submit the final
financial report required under this award or receive the final payment, whichever is later. Your
organization must review and update its SAM information at least annually after the initial registration,
and more frequently if required by changes in your organization’s financial or contact information. If
you had an active record in CCR, you have an active record in SAM. You do not need to do anything in
SAM at this time, unless a change in your business circumstances requires a change in SAM in order for
you to be paid or to receive an award. SAM will send notifications to the registered user via email 60,
30, and 15 days prior to expiration of the record. Please check the SAM website to review your
enrollment status: www.sam.gov.
Your organization is authorized to be reimbursed for all direct and indirect pre-award expenses incurred
from the date the proposal was received by USFWS that are necessary to comply with the proposed
project activities, and allowable. See section D-2 of the U.S. Grant Administration Standards 2010 as
amended. Pre-agreement expenses are allowable only to the extent that they are authorized by the
approved SF-424, scope of work, and project budget hereby incorporated by reference under this award.
The Federal share of the total project expenditures cannot exceed 50% percent. Recipient is eligible to
request Federal obligated funds up to but not in excess of amount requested, and final grant to match
ratio must meet the grant to match ratio as proposed.
If project includes activities that will generate program income, income earned during the project period
of performance of this award shall be retained by the Recipient and used for the purposes of the project.
Recipient must report program income generated through the performance of this project on the SF-425,
Federal Financial Report form (see Reporting Requirements section below).
Terms of Acceptance:
Acceptance of a Federal Financial Assistance award from the Department of the Interior (DOI) carries
with it the responsibility to be aware of and comply with the terms and conditions of award per
http://www.doi.gov/pam/programs/financial_assistance/TermsandConditions.cfm. Acceptance is
defined as the start of work, drawing down funds, or accepting the award via electronic means. Awards
are based on the application submitted to and approved by the Service. Awards are subject to the terms
and conditions incorporated either directly or by reference in the following:
Attached Grant Summary Form
Program legislation, regulation, and provisions including:
o North American Wetlands Conservation Act, PL 101-233, as amended (16 USC 4401 et
seq.)
o Project proposal dated 10/25/12, approved for funding by the Migratory Bird
Conservation Commission or FWS Director (as applicable) on 6/6/12.
o Recipients Application for Federal Assistance (SF424) dated 10/24/12.
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o Correspondence between the Recipient and the Division of Bird Habitat Conservation
dated N/A.
o United States Grant Administration Standards dated September 2010 as amended
Code of Federal Regulations(CFR)/Regulatory Requirements:
o 2 CFR Part 25, 2 CFR Part 25, Central Contractor Registration (use SAM, the System for
Award Management) and Data Universal Numbering System. Recipients authorized to
make sub-awards under this award must notify potential sub-recipients that they may not
receive a sub-award from you unless they provide their Data Universal Numbering
System (DUNS) number to you. A DUNS number is a number established and assigned
by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities. A DUNS
number may be obtained from D&B by telephone (currently 866–705–5711) or the
Internet (currently at http://fedgov.dnb.com/webform). This requirement applies to all
sub-recipients except individuals who apply for or receive a sub-award as a natural
person (i.e., unrelated to any business or non-profit organization he or she may own or
operate in his or her name). Refer to Appendix A to Part 25 for the complete award term.
o 2 CFR Part 170, Reporting Subawards and Executive Compensation
Grant recipients are required to report first-tier sub-award obligations of $25,000 or more
in the Federal Funding Accountability and Transparency Act Sub-award Reporting
System (http://www.fsrs.gov) when certain conditions apply. In addition, grantees and
sub-grantees are required to report executive compensation of the five most highly
compensated executives for the preceding fiscal year when certain conditions apply.
Refer to Appendix A to Part 170 for the complete award term and details. To distinguish
between a sub-grantee (sub-recipient) versus a vendor (which is not subject to FFATA
reporting requirements) under a grant or cooperative agreement, refer to the
characteristics of each listed in OMB Circular A-133, Subpart B, .210. More information
regarding the Federal funding transparency reporting requirements for prime recipient
and subaward reporting is available at http://www.usaspending.gov/sub-award-
documents and at http://www.fsrs.gov.
o 2 CFR Part 1400, Government-wide Debarment and Suspension (Nonprocurement)
o 2 CFR Part 1401, Requirements for Drug-Free Workplace (Financial Assistance)
o 2 CFR Part 175, Trafficking Victims Protection Act of 2000
o 43 CFR 12(A), Administrative and Audit Requirements and Cost Principles for
Assistance Programs
o 43 CFR 12(E) Buy American Requirements for Assistance Programs
o 43 CFR 12(C), Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Government
o 43 CFR 12(F), Uniform Administrative Requirements for Grants and Cooperative
Agreements with Institutions of Higher Education, Hospitals, other Non-Profit and
Commercial Organizations
o 43 CFR 18, New Restrictions on Lobbying
o 305 DM 3, Integrity of Scientific and Scholarly Activities and 217 FW 7, Scientific
Integrity and Scholarly Conduct. Grant and cooperative agreement recipients must
ensure quality project results. Results must consist of unbiased assessments through
proper management and enforcement of scientific integrity standards, which includes
avoiding conflicts of interest as defined in USFWS policy 212 FW 7 (complete text
available online at http://www.fws.gov/policy/212fw7.html).
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Special Conditions and Provisions:
Recipients of Federal grants and cooperative agreements are responsible for ensuring that all project
activities comply with the requirements of the National Environmental Policy Act (NEPA), Section 7 of
Endangered Species Act (ESA), and Section 106 of the National Historic Preservation Act (NHPA).
See U.S. Grant Administration Standards 2010 as amended section F for requirements concerning
acquisition of real property in a NAWCA grant.
Payments:
Recipients are responsible for following the basic payment standard and methods detailed in 43 CFR
Part 12, Subpart C (for state, local and Tribal governments) and 43 CFR Part 12, Subpart F (all other
recipients).
Your organization has completed enrollment in U.S. Treasury’s Automated Standard Application for
Payment (ASAP) system. When requesting payment in ASAP, your Payment Requestor will be
required to enter an Account ID. The Award Number assigned to this award is the partial Account ID in
ASAP. When entering the Account ID in ASAP, the Payment Requestor should enter the Award
Number identified in the subject line on this Notice of Award followed by a percent sign (%). When
requesting payment. Refer to the ASAP.gov Help menu for detailed instructions on requesting
payments in ASAP.
Payment Type:
Reimbursement payments only (advances not authorized). Quarterly Federal Financial Reports are not
required. Annual Federal Financial Reports (SF-425) are required as described in the applicable grant
policy.
Financial and Performance Reporting Requirements:
Both annual and final financial and performance reports are required under this award. The report
periods and due dates under this award are:
Report: Report Period: Report Due Date:
Interim financial (SF425)
& performance reports
December 5, 2013 – December 5, 2014 December 31, 2014
Final financial (SF425) &
performance reports
December 5, 2013 – December 5, 2015 March 5, 2016
Recipients must use the SF-425, Federal Financial Report form for all financial reporting. This form is
available on the Internet at http://www.whitehouse.gov/omb/grants_forms/.
Refer to the United States Grant Administration Standards dated September 2010 as amended for in-
depth information regarding required reporting elements.
Recipients must use the SF-425, Federal Financial Report form for all financial reporting. This form
is available at http://www.whitehouse.gov/omb/grants_forms/ .
The first annual financial report must include all project-related financial activity from the date the
Proposal was received by FWS to one year after the agreement was issued, and should include the
value of in-kind match contributed prior to the Proposal date.
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If a separate sub-award is issued by FWS Division of Bird Habitat Conservation (DBHC) for the
project, the sub-recipient must submit a separate SF-425 reporting only their grant fund
expenditures.
For the annual report, fill in sections 1 -9 on the SF-425, then section 10 d – o, section 11 if your
proposal included indirect costs, and certify in section 13.
The final financial report must contain cumulative information for the entire project period, reported
on the SF-425. To complete fill in sections 1 -9 on the SF-425, then section 10 d – o, section 11 if
your proposal included indirect costs, and certify in section 13.
Remember to sign the SF-425 or it will not be accepted.
Reporting due dates may be extended by the USFWS upon receipt of a written request addressed to
the USFWS Project Officer identifying the type of report to be extended, the requested revised due
date, and a justification for the extension. Requests for reporting due date extensions must be
received by the USFWS Project Officer before the original reporting due date.
Project Revisions:
Certain types of post-award programmatic and budget changes require the prior written approval of the
USFWS. Refer to the United States Grant Administration Standards dated September 2010 as amended
for information on modifying projects.
Project Contacts:
The USFWS Project Officer for this award is: The Recipient’s Project Officer for this award is:
Rodecia McKnight
703-358-2266 phone
703-358-2282 fax
4401 N. Fairfax Drive
MS-MBSP 4075
Arlington, VA 22203
Rodecia_McKnight@fws.gov
Wayne Fieden
Director of Planning and Development
210 Maine Street , Room 11
Northampton, MA 01060
413-587-1265- phone
413-587-1264- fax
wfeiden@northamptonma.gov- email
Please contact Rodecia McKnight with any questions. Please include the assigned USFWS award
number or project title in all written communications.
Sincerely,
Michael Kreger,
Deputy Chief, Division of Bird Habitat Conservation