Contractor Task Summary_PLANNINGCONTRACTOR TASK SUMMARY
TOWN OF [Town Name]
PDMC 18-09xxx
January 1, 2020 through June 30, 2020
THIS IS A SAMPLE FORM THAT COULD BE USED BY A CONTRACTOR TO REPORT THE WORK COMPLETED.
Staff Name Date Task from SOW Subtask Hours Rate Total
Contractor
Staff 1/15/2020 Planning Process
Kick off meeting with Planning Team. Developed spreadsheet with potential
Hazard Mitigation Committee members. Drafted an email invite to committee 2.5 $168.00 $420.00
Contractor
Staff 1/15/2020 Planning Process
Reviewed current plan. Reviewed hazard list from current plan and compared to
current MA State Plan. Developed a potential updated list 2 $168.00 $336.00
Contractor
Staff 2/1/2020 Planning Process
Meeting with Planning Team. Contiued preparation for November in person
Committee and stakeholder meetings. Completed development of public
preparedness survey.2 $168.00 $336.00
Contractor
Staff 2/10/2020 Planning Process Developed Power Point presentation for Committee meeting.3 $168.00 $504.00
Contractor
Staff 2/10/2020 Planning Process
Completed Power Point presentation for Committee meeting and developed an
additional hazards list handout. Created sign-in sheets.2.5 $168.00 $420.00
Contractor
Staff 2/15/2020 Planning Process
Meeting with Planning Team. Reviewed PowerPoint presentation for Committee
meeting. Also, reviewed list of potential participants for Committee. Discussed
data collection.1 $168.00 $168.00
Contractor
Staff 3/1/2020 Planning Process Developed Press Release for survey. Prepared for meetings 1 $168.00 $168.00
Contractor
Staff 3/1/2020 Planning Process Project Coordination 1 $170.00 $170.00
Contractor
Staff 3/15/2020 Planning Process Drafted outreach materials for Committee meeting.2 $168.00 $336.00
Contractor
Staff 4/1/2020 Planning Process Hazard Mitigation Committee meeting held in Our Town.2 $168.00 $336.00
Contractor
Staff 5/1/2020 Planning Process Project Coordination 2 $170.00 $340.00
Total $3,534.00
Instructions for this form:
Staff Name Include the name or position of staff member from contractor who completed task.
Date Date the task was conducted.
Task These tasks are derived from the approved Scope of Work.
Subtask A description of subtasks being done to complete the main task.
Hours Number of hours associated with completing this task. This should be consistent with your project budget.
Rate Pay Rate being used.
Total Total amount of pay times the number of hours worked on that task.
Note: If the task completed has any associated deliverables, MEMA may request to review those documents. This could be meeting notes, agendas, signin sheets, draft maps or plan documents.
Rev. 12/2019