013300Roofing Replacement May 14, 2015
South Street Apartments
013300 SUBMITTAL PROCEDURES
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SECTION 013300 -SUBMITTAL PROCEDURES
PART 1 -GENERAL
1.1 RELATED DOCUMENTS
A.Drawings and general provisions of the Contract, including General and
Supplementary Conditions and other Division 01 Specification Sections, apply to this
Section.
1.2 SUMMARY
A.This Section includes administrative and procedural requirements for submitting Shop
Drawings, Product Data, Samples, and other submittals.
1.3 DEFINITIONS
A.Action Submittals: Written and graphic information that requires Architect's responsive
action.
B.Informational Submittals: Written information that does not require Architect's
responsive action. Submittals may be rejected for not complying with requirements.
1.4 SUBMITTAL PROCEDURES
A.General: Electronic copies of CAD Drawings of the Contract Drawings will be provided
by Architect for Contractor's use in preparing submittals.
B.Electronic Submittals: Submit Product Data and Shop Drawings in .pdf format for
review electronically in individual emails for each Specification Section with
Specification Section referenced in the email subject header. For large submittals with
multiple files, separate files into batches containing no more than three files. Reduce
file size of scanned documents by using electronic tools for data reduction.
C.Coordination: Coordinate preparation and processing of submittals with performance
of construction activities.
1.Coordinate each submittal with fabrication, purchasing, testing, delivery, other
submittals, and related activities that require sequential activity.
2.Coordinate transmittal of different types of submittals for related parts of the
Work so processing will not be delayed because of need to review submittals
concurrently for coordination.
a.Architect reserves the right to withhold action on a submittal requiring
coordination with other submittals until related submittals are received.
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D.Processing Time: Allow enough time for submittal review, including time for
resubmittals, as follows. Time for review shall commence on Architect's receipt of
submittal. No extension of the Contract Time will be authorized because of failure to
transmit submittals enough in advance of the Work to permit processing, including
resubmittals.
1.Initial Review: Allow 15 days for initial review of each submittal. Allow additional
time if coordination with subsequent submittals is required. Architect will advise
Contractor when a submittal being processed must be delayed for coordination.
2.Resubmittal Review: Allow 7 days for review of each resubmittal.
3.Concurrent Owner’s Review:Transmit simultaneously to Architect and to
Owner's representative, allow 15 days for review of each submittal. Submittal will
be returned to Architect before being returned to Contractor.
E.Identification: Place a permanent label or title block on each submittal for identification.
1.Indicate name of firm or entity that prepared each submittal on label or title block.
2.Provide a space approximately 4 by 6 inches (100 by 150 mm)on label or beside
title block to record action taken by Architect.
3.Include the following information on label for processing and recording action
taken:
a.Project name.
b.Date.
c.Name and address of Contractor.
d.Name and address of subcontractor.
e.Name and address of supplier.
f.Name of manufacturer.
g.Submittal number or other unique identifier, including revision identifier.
1)Submittal number shall use Specification Section number followed by
a decimal point and then a sequential number (e.g., 06100.01).
Resubmittals shall include an alphabetic suffix after another decimal
point (e.g., 06100.01.A).
h.Number and title of appropriate Specification Section.
i.Drawing number and detail references, as appropriate.
j.Location(s) where product is to be installed, as appropriate.
k.Other necessary identification.
F.Products: Highlight, encircle,or otherwise specifically identify product selections when
more than one product is listed on product data to show proposed product conforming
with the Contract Documents on submittals.
G.Additional Copies: Unless additional copies are required for final submittal, and unless
Architect observes noncompliance with provisions in the Contract Documents, initial
submittal may serve as final submittal.
1.Submit one copy of submittal to concurrent reviewer in addition to specified
number of copies to Architect.
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H.Transmittal: Package each submittal individually and appropriately for transmittal and
handling. Transmit each submittal using a transmittal form. Architect will return
submittals, without review,received from sources other than Contractor.
1.Transmittal Form: Provide locations on form for the following information:
a.Project name.
b.Date.
c.Destination (To:).
d.Source (From:).
e.Names of subcontractor, manufacturer, and supplier.
f.Category and type of submittal.
g.Submittal purpose and description.
h.Specification Section number and title.
i.Drawing number and detail references, as appropriate.
j.Transmittal number,numbered consecutively.
k.Submittal and transmittal distribution record.
l.Remarks.
m.Signature of transmitter.
I.Resubmittals: Make resubmittals in same form and number of copies as initial
submittal.
1.Note date and content of previous submittal.
2.Note date and content of revision in label or title block and clearly indicate extent
of revision.
J.Distribution: Furnish copies of final submittals to manufacturers, subcontractors,
suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary
for performance of construction activities. Show distribution on transmittal forms.
K.Use for Construction: Use only final submittals with mark indicating "Approved” or
“Approved as Noted"for action taken by Architect.
1.5 CONTRACTOR'S USE OF ARCHITECT'S CAD FILES
A.General: At Contractor's written request, copies of Architect's CAD files will be
provided to Contractor for Contractor's use in connection with Project, subject to the
following conditions:
1.Only plan views are used to show scope and reference Contractor generated
details.
2.Contractor field verifies dimensions used for detailing purposes.
3.All details are generated by Contractor for fabricated items to show compliance
with design intent.
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PART 2 -PRODUCTS
2.1 ACTION SUBMITTALS
A.General: Prepare and submit Action Submittals required by individual Specification
Sections.
1.Submit electronic submittals directly to Architect.
B.Product Data: Collect information into a single submittal for each element of
construction and type of product or equipment.
1.If information must be specially prepared for submittal because standard printed
data are not suitable for use, submit as Shop Drawings, not as Product Data.
2.Mark each copy of each submittal to show which products and options are
applicable.
3.Include the following information, as applicable:
a.Manufacturer's written recommendations.
b.Manufacturer's product specifications.
c.Manufacturer's installation instructions.
d.Standard color charts.
e.Manufacturer's catalog cuts.
f.Wiring diagrams showing factory-installed wiring.
g.Printed performance curves.
h.Operational range diagrams.
i.Mill reports.
j.Standard product operation and maintenance manuals.
k.Compliance with specified referenced standards.
l.Testing by recognized testing agency.
m.Application of testing agency labels and seals.
n.Notation of coordination requirements.
4.Submit Product Data before or concurrent with Samples.
5.Distribution of Copies: Architect will return one electronic copy. Print and
distribute returned submittals to required parties. Retain one copy for the field
and one additional copy as a Project Record Document.
C.Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do
not base Shop Drawings on reproductions of the Contract Documents or standard
printed data,unless submittal of Architect's CAD Drawings are otherwise permitted.
1.Preparation: Fully illustrate requirements in the Contract Documents. Include
the following information, as applicable:
a.Dimensions.
b.Identification of products.
c.Fabrication and installation drawings.
d.Roughing-in and setting diagrams.
e.Templates and patterns.
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f.Schedules.
g.Compliance with specified standards.
h.Notation of coordination requirements.
i.Notation of dimensions established by field measurement.
j.Relationship to adjoining construction clearly indicated.
2.Sheet Size: Except for templates, patterns, and similar full-size drawings, submit
Shop Drawings on sheets at least 8-1/2 by 11 inches (215 by 280 mm)but no
larger than 24 by 35 inches (600 by 900 mm).
3.Number of Copies: Submit one electronic copy of each submittal. Architect will
return one copy with action stamp.
D.Samples: Submit Samples for review of kind, color, pattern, and texture for a check of
these characteristics with other elements and for a comparison of these characteristics
between submittal and actual component as delivered and installed.
1.Transmit Samples that contain multiple, related components such as accessories
together in one submittal package.
2.Identification: Attach label on unexposed side of Samples that includes the
following:
a.Generic description of Sample.
b.Product name and name of manufacturer.
c.Sample source.
d.Number and title of appropriate Specification Section.
3.Disposition: Maintain sets of approved Samples at Project site, available for
quality-control comparisons throughout the course of construction activity.
Sample sets may be used to determine final acceptance of construction
associated with each set.
a.Samples that may be incorporated into the Work are indicated in individual
Specification Sections. Such Samples must be in an undamaged condition
at time of use.
b.Samples not incorporated into the Work, or otherwise designated as
Owner's property, are the property of Contractor.
2.2 INFORMATIONAL SUBMITTALS
A.General: Prepare and submit Informational Submittals required by other Specification
Sections.
B.Installer Certificates: Prepare written statements on manufacturer's letterhead
certifying that Installer complies with requirements in the Contract Documents and,
where required, is authorized by manufacturer for this specific Project.
C.Manufacturer Certificates: Prepare written statements on manufacturer's letterhead
certifying that manufacturer complies with requirements in the Contract Documents.
Include evidence of manufacturing experience where required.
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D.Product Certificates: Prepare written statements on manufacturer's letterhead
certifying that product complies with requirements in the Contract Documents.
E.Material Certificates: Prepare written statements on manufacturer's letterhead
certifying that material complies with requirements in the Contract Documents.
F.Material Test Reports: Prepare reports written by a qualified testing agency, on testing
agency's standard form, indicating and interpreting test results of material for
compliance with requirements in the Contract Documents.
G.Product Test Reports: Prepare written reports indicating current product produced by
manufacturer complies with requirements in the Contract Documents. Base reports on
evaluation of tests performed by manufacturer and witnessed by a qualified testing
agency, or on comprehensive tests performed by a qualified testing agency.
H.Maintenance Data: Prepare written and graphic instructions and procedures for
operation and normal maintenance of products and equipment. Comply with
requirements specified in Division 01 Section "Operation and Maintenance Data."
I.Manufacturer's Field Reports: Prepare written information documenting factory-
authorized service representative's tests and inspections. Include the following, as
applicable:
1.Name, address, and telephone number of factory-authorized service
representative making report.
2.Statement on condition of substrates and their acceptability for installation of
product.
3.Statement that products at Project site comply with requirements.
4.Summary of installation procedures being followed, whether they comply with
requirements and, if not, what corrective action was taken.
5.Results of operational and other tests and a statement of whether observed
performance complies with requirements.
6.Statement whether conditions, products, and installation will affect warranty.
7.Other required items indicated in individual Specification Sections.
J.Insurance Certificates and Bonds: Prepare written information indicating current status
of insurance or bonding coverage. Include name of entity covered by insurance or
bond, limits of coverage, amounts of deductibles, if any, and term of the coverage.
K.Material Safety Data Sheets (MSDSs): Submit information directly to Owner; do not
submit to Architect.
1.Architect will not review submittals that include MSDSs and will return the entire
submittal for resubmittal.
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PART 3 -EXECUTION
3.1 CONTRACTOR'S REVIEW
A.Review each submittal and check for coordination with other Work of the Contract and
for compliance with the Contract Documents. Note corrections and field dimensions.
Mark with approval stamp before submitting to Architect.
3.2 ARCHITECT'S / ACTION
A.General: Architect will not review submittals that do not bear Contractor's approval
stamp and will return them without action.
B.Action Submittals: Architect will review each submittal, make marks to indicate
corrections or modifications required, and return it. Architect will stamp each submittal
with an action stamp and will mark stamp appropriately to indicate action taken, as
follows:
1.“Approved” –Submittal has been reviewed and complies with project
requirements.
2.“Approved as Noted” –Submittal has been reviewed and complies with project
requirements with exceptions as noted.
3.“Not Approved” –Submittal has been reviewed and does not meet project
requirements.
4.“Revise and Resubmit” –Submittal has been reviewed and needs to be revised
and resubmitted to demonstrate compliance with project requirements.
5.“No Action Taken” –Submittal does not require action or is not required for
compliance with project requirements.
C.Partial submittals are not acceptable, will be considered nonresponsive, and will be
returned without review.
D.Submittals not required by the Contract Documents may not be reviewed and may be
discarded or returned without action taken.
END OF SECTION 013300