15.04.08 Project Manual Smith College Facilities Roof Replacementarchitecture engineering management
pittsfield, ma unionville, ct
888-336-6500
project manual:
Smith College
Facilities Roof Replacement
126 west street
northampton, ma
smt-3808
april 8, 2015
Smith College Facilities Roof Replacement smt-3808
126 West Street TABLE OF CONTENTS
Northampton, MA Page 1
TABLE OF CONTENTS
PROJECT INFORMATION
COVER
TABLE OF CONTENTS
DIVISION 01 - GENERAL REQUIREMENTS
REQUEST FOR LUMP SUM BID
011000 SUMMARY
012300 ALTERNATES
012500 CONTRACT MODIFICATION PROCEDURES
012900 PAYMENT PROCEDURES
013100 PROJECT MANAGEMENT AND COORDINATION
013300 SUBMITTAL PROCEDURES
014000 QUALITY REQUIREMENTS
015000 TEMPORARY FACILITIES AND CONTROLS
015320 TREE AND PLANT PROTECTION
017000 EXECUTION REQUIREMENTS
017310 CUTTING AND PATCHING
017320 SELECTIVE DEMOLITION
017700 CLOSEOUT PROCEDURES
017820 OPERATION AND MAINTENANCE DATA
DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES
061000 ROUGH CARPENTRY
DIVISION 07 - THERMAL AND MOISTURE PROTECTION
070150 PREPARATION FOR RE-ROOFING
075323 ETHYLENE-PROPYLENE-DIENE-MONOMER (EPDM) ROOFING
076200 SHEET METAL FLASHING AND TRIM
FACILITIES MANAGEMENT-INDEPENDENT CONTRACTOR AGREEMENT
SUPPLEMENTAL CONDITIONS
TREE AND SHRUB PRESERVATION
BID FORM
END OF TABLE OF CONTENTS
Smith College Facilities Roof Replacement
May 6, 2015
Smith College Facilities Roof Replacement Project
Request for
Lump Sum Bid
PROJECT DESCRIPTION
The scope of the project includes replacement of approximately 16,500 SF of roofing,
installation of 1,300 SF of sidewall and installation of approximately 1,100 SF of structural
infill located at 126 West Street in Northampton, Massachusetts. It is Smith College's intent
to have the buildings occupied during construction. The project scheduled is to have
construction commence no later than September 7, 2015 and be completed by October 30,
2015. edm, located in Unionville, Connecticut is the architectural firm for the project.
Paramount Project Management, LLC located in Pittsfield, Massachusetts is the owner’s
project manager for the project.
BID DOCUMENTS
Bid drawings and specifications are enclosed and also listed as an attachment.
FORM OF AGREEMENT
Attached is a copy of the Smith College Independent Contractor Agreement. This agreement
must be executed before a purchase order can be issued for the work.
SELECTION/PROJECT SCHEDULE
Bid Package Issued to Selected Firms May 6, 2015
Bids Due to Smith College May 22, 2015
Review of Bids and Selection of GC May 25, 2015 to May 29, 2015
Notice To Proceed May 29, 2015
Begin Roof Replacement September 7, 2015
Roof Replacement Completion October 30, 2015
BID BREAKDOWN (use attached Bid Form)
SITE LOGISTICS/OPERATIONS
Note the following restrictions on site logistics and operations:
Work hours are 7:00 am to 5:00 pm.
There will be no parking on site.
No smoking is allowed on Campus.
For more information, see attached Smith College Supplemental Conditions.
Smith College Facilities Roof Replacement
May 6, 2015
CERTIFICATE OF INSURANCE
Submit with your proposal proof of insurance as set forth in Schedule A of the Supplemental
Conditions.
SITE WALK-THROUGH
An optional site walk-through is set for Friday, May 15, 2015 at 8:00 AM. The walk-through
will be at 126 West Street.
BID SUBMISSION
Bids are due by 3:00 PM, Friday, May 22, 2015. Please submit your bid electronically to
pgagnon@smith.edu with a copy to tmeyer@paramountprojmgmt.com. You can also
submit a hard copy of your bid (optional) to:
Smith College
126 West Street, 2nd Floor
Northampton, MA 01063
Attn: Peter Gagnon
Smith College and Paramount reserve the right at any time, without cost obligation and for
any reason, to cancel this request for bid; to reject any, some or all bids; to accept any bids
or parts thereof; or to accept an alternate bid.
No Response Instructions: Should your firm choose not to respond to this bid request,
please submit a brief written response to the contact listed above. The response shall be
submitted on company letterhead, signed by a duly authorized agent of your firm stating
the reason for not submitting a bid.
If you have any questions or require clarification regarding any parts of this Request for Bid,
you may contact Tom Meyer at tmeyer@paramountprojmgmt.com or you may call (413)
443-2374 prior to the close of business May 20, 2015. Written responses will be provided
via email to all recipients of this Request for Bid.
Attachments:
1. Bid Drawings and Specifications
2. Smith College Independent Contractor Agreement and Supplemental Conditions
3. Bid Form
edm FACILITIES ROOF REPLACEMENT
Smith College, Northampton, MA
SUMMARY 01100 - 1
SECTION 01100 - SUMMARY
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes the following:
1. Work covered by the Contract Documents.
2. Work under other contracts.
3. Use of premises.
4. Owner's occupancy requirements.
5. Specification formats and conventions.
1.2 WORK COVERED BY CONTRACT DOCUMENTS
A. Project Identification: Smith College Facilities Roof Replacement
1. Project Location: 126 West Street, Smith College Campus, Northampton, MA
B. Owner: Smith College, 126 West Street, Northampton, MA 01063
1. Owner's Representative: Paramount Project Management, LLC, 166 East Street,
Pittsfield, MA 01201
C. Architect: edm, 45 South Main Street, Unionville, CT 06085
D. The Work consists of the following:
1. The Work includes the includes the removal and replacement of roofs on an
administrative building.
E. Project will be constructed under a single prime contract.
1.3 WORK PHASES
A. The Work shall be conducted in one phase.
1.4 WORK UNDER OTHER CONTRACTS
A. General: Cooperate fully with separate contractors so work on those contracts may be carried
out smoothly, without interfering with or delaying work under this Contract. Coordinate the
Work of this Contract with work performed under separate contracts.
B. Concurrent Work: Owner may award separate contract(s) for construction operations at Project
site. Those operations will be conducted simultaneously with work under this Contract.
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SUMMARY 01100 - 2
1.5 USE OF PREMISES
A. General: Contractor shall have use of premises for construction operations, including use of
Project site, during construction period. Contractor's use of premises is limited only by Owner's
occupancy and right to perform work or to retain other contractors on portions of Project.
B. General: Contractor shall have limited use of premises for construction operations as indicated
on Drawings by the Contract limits.
C. Use of Site: Limit use of premises to areas within the Contract limits indicated. Do not disturb
portions of Project site beyond areas in which the Work is indicated.
1. Limits: Confine constructions operations to the environs of 126 West Street.
2. Owner Occupancy: The building will be occupied during construction.
3. Driveways and Entrances: Keep driveways and entrances serving premises clear and
available to Owner, Owner's employees, and emergency vehicles at all times. Do not use
these areas for parking or storage of materials.
a. Schedule deliveries to minimize use of driveways and entrances.
b. Schedule deliveries to minimize space and time requirements for storage of
materials and equipment on-site.
D. Use of Existing Building: Maintain existing building in a weathertight condition throughout
construction period. Repair damage caused by construction operations. Protect building during
construction period.
1.6 OWNER'S OCCUPANCY REQUIREMENTS
A. Partial Owner Occupancy: Owner will occupy the premises during entire construction period,
with the exception of areas under construction. Cooperate with Owner during construction
operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to
interfere with Owner's operations. Maintain existing exits, unless otherwise indicated.
1. Maintain access to existing walkways, corridors, and other adjacent occupied or used
facilities. Do not close or obstruct walkways, corridors, or other occupied or used
facilities without written permission from Owner and authorities having jurisdiction.
1.7 SPECIFICATION FORMATS AND CONVENTIONS
A. Specification Format: The Specifications are organized into Divisions and Sections using the
16-division format and CSI/CSC's "MasterFormat" numbering system.
1. Division 1: Sections in Division 1 govern the execution of the Work of all Sections in
the Specifications.
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SUMMARY 01100 - 3
B. Specification Content: The Specifications use certain conventions for the style of language and
the intended meaning of certain terms, words, and phrases when used in particular situations.
These conventions are as follows:
1. Abbreviated Language: Language used in the Specifications and other Contract
Documents is abbreviated. Words and meanings shall be interpreted as appropriate.
Words implied, but not stated, shall be inferred as the sense requires. Singular words
shall be interpreted as plural, and plural words shall be interpreted as singular where
applicable as the context of the Contract Documents indicates.
2. Imperative mood and streamlined language are generally used in the Specifications.
Requirements expressed in the imperative mood are to be performed by Contractor.
Occasionally, the indicative or subjunctive mood may be used in the Section Text for
clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by
others when so noted.
a. The words "shall," "shall be," or "shall comply with," depending on the context,
are implied where a colon (:) is used within a sentence or phrase.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION 01100
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ALTERNATES 01230 - 1
SECTION 01230 - ALTERNATES
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes administrative and procedural requirements for alternates.
1.2 DEFINITIONS
A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined
in the Bidding Requirements that may be added to or deducted from the Base Bid amount if
Owner decides to accept a corresponding change either in the amount of construction to be
completed or in the products, materials, equipment, systems, or installation methods described
in the Contract Documents.
1. The cost or credit for each alternate is the net addition to or deduction from the Contract
Sum to incorporate alternate into the Work. No other adjustments are made to the
Contract Sum.
1.3 PROCEDURES
A. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate
work of the alternate into Project.
1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar
items incidental to or required for a complete installation whether or not indicated as part
of alternate.
B. Notification: Immediately following award of the Contract, notify each party involved, in
writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or
deferred for later consideration. Include a complete description of negotiated modifications to
alternates.
C. Execute accepted alternates under the same conditions as other work of the Contract.
D. Schedule: A Schedule of Alternates is included at the end of this Section. Specification
Sections referenced in schedule contain requirements for materials necessary to achieve the
work described under each alternate.
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ALTERNATES 01230 - 2
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION
3.1 SCHEDULE OF ALTERNATES
Alternate 1: ?
END OF SECTION 01230
edm FACILITES ROOF REPLACEMENT
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CONTRACT MODIFICATION PROCEDURES 01250 - 1
SECTION 01250 - CONTRACT MODIFICATION PROCEDURES
PART 1 - GENERAL
1.1 SUMMARY
A. This Section specifies administrative and procedural requirements for handling and processing
Contract modifications.
B. See Division 1 Section "Allowances" for procedural requirements for handling and processing
allowances.
C. See Division 1 Section "Unit Prices" for administrative requirements for using unit prices.
1.2 MINOR CHANGES IN THE WORK
A. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not
involving adjustment to the Contract Sum or the Contract Time.
1.3 PROPOSAL REQUESTS
A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed
changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If
necessary, the description will include supplemental or revised Drawings and Specifications.
1. Proposal Requests issued by Architect are for information only. Do not consider them
instructions either to stop work in progress or to execute the proposed change.
2. Within 5 days after receipt of Proposal Request, submit a quotation estimating cost
adjustments to the Contract Sum and the Contract Time necessary to execute the change.
a. Include a list of quantities of products required or eliminated and unit costs, with
total amount of purchases and credits to be made. If requested, furnish survey data
to substantiate quantities.
b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade
discounts.
c. Include costs of labor and supervision directly attributable to the change.
d. Include an updated Contractor's Construction Schedule that indicates the effect of
the change, including, but not limited to, changes in activity duration, start and
finish times, and activity relationship. Use available total float before requesting
an extension of the Contract Time.
B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the
Contract, Contractor may propose changes by submitting a request for a change to Architect.
1. Include a statement outlining reasons for the change and the effect of the change on the
Work. Provide a complete description of the proposed change. Indicate the effect of the
proposed change on the Contract Sum and the Contract Time.
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CONTRACT MODIFICATION PROCEDURES 01250 - 2
2. Include a list of quantities of products required or eliminated and unit costs, with total
amount of purchases and credits to be made. If requested, furnish survey data to
substantiate quantities.
3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade
discounts.
4. Include costs of labor and supervision directly attributable to the change.
5. Include an updated Contractor's Construction Schedule that indicates the effect of the
change, including, but not limited to, changes in activity duration, start and finish times,
and activity relationship. Use available total float before requesting an extension of the
Contract Time.
6. Comply with requirements in Division 1 Section "Product Requirements" if the proposed
change requires substitution of one product or system for product or system specified.
C. Proposal Request Form: Use forms provided by Owner.
1.4 CHANGE ORDER PROCEDURES
A. On Owner's approval of a Proposal Request, Architect will issue a Change Order for signatures
of Owner and Contractor.
1.5 CONSTRUCTION CHANGE DIRECTIVE
A. Construction Change Directive: Architect may issue a Construction Change Directive.
Construction Change Directive instructs Contractor to proceed with a change in the Work, for
subsequent inclusion in a Change Order.
1. Construction Change Directive contains a complete description of change in the Work. It
also designates method to be followed to determine change in the Contract Sum or the
Contract Time.
B. Documentation: Maintain detailed records on a time and material basis of work required by the
Construction Change Directive.
1. After completion of change, submit an itemized account and supporting data necessary to
substantiate cost and time adjustments to the Contract.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION 01250
edm FACILITIESROOF REPLACEMENT
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PAYMENT PROCEDURES 01290 - 1
SECTION 01290 - PAYMENT PROCEDURES
PART 1 - GENERAL
1.1 SUMMARY
A. This Section specifies administrative and procedural requirements necessary to prepare and
process Applications for Payment.
1.2 SCHEDULE OF VALUES
A. Coordination: Coordinate preparation of the Schedule of Values.
1. Correlate line items in the Schedule of Values with other required administrative forms
and schedules
2. Submit the Schedule of Values to Architect at earliest possible date but no later than
seven days before the date scheduled for submittal of initial Applications for Payment.
3. Subschedules: Where the Work is separated into phases requiring separately phased
payments, provide subschedules showing values correlated with each phase of payment.
B. Format and Content: Use the Project Manual table of contents as a guide to establish line items
for the Schedule of Values. Provide at least one line item for each Specification Section.
1. Identification: Include the following Project identification on the Schedule of Values:
a. Project name and location.
b. Name of Architect.
c. Architect's project number.
d. Contractor's name and address.
e. Date of submittal.
2. Submit draft of AIA Document G703 Continuation Sheets.
3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued
evaluation of Applications for Payment and progress reports. Coordinate with the Project
Manual table of contents. Provide several line items for principal subcontract amounts,
where appropriate
4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.
5. Provide a separate line item in the Schedule of Values for each part of the Work where
Applications for Payment may include materials or equipment purchased or fabricated
and stored, but not yet installed.
6. Provide separate line items in the Schedule of Values for initial cost of materials, for each
subsequent stage of completion, and for total installed value of that part of the Work.
7. Each item in the Schedule of Values and Applications for Payment shall be complete.
Include total cost and proportionate share of general overhead and profit for each item.
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PAYMENT PROCEDURES 01290 - 2
a. Temporary facilities and other major cost items that are not direct cost of actual
work-in-place may be shown either as separate line items in the Schedule of
Values or distributed as general overhead expense, at Contractor's option.
8. Schedule Updating: Update and resubmit the Schedule of Values before the next
Applications for Payment when Change Orders or Construction Change Directives result
in a change in the Contract Sum.
1.3 APPLICATIONS FOR PAYMENT
A. Each Application for Payment shall be consistent with previous applications and payments as
certified by Architect and paid for by Owner.
1. Initial Application for Payment, Application for Payment at time of Substantial
Completion, and final Application for Payment involve additional requirements.
B. Payment Application Times: The date for each progress payment is indicated in the Agreement
between Owner and Contractor. The period of construction Work covered by each Application
for Payment is the period indicated in the Agreement.
C. Payment Application Times: Progress payments shall be submitted to Architect by the 25th day
of the month. The period covered by each Application for Payment is one month, ending on the
last day of the month.
D. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation
Sheets as form for Applications for Payment.
E. Application Preparation: Complete every entry on form. Notarize and execute by a person
authorized to sign legal documents on behalf of Contractor. Architect will return incomplete
applications without action.
1. Entries shall match data on the Schedule of Values and Contractor's Construction
Schedule. Use updated schedules if revisions were made.
2. Include amounts of Change Orders and Construction Change Directives issued before last
day of construction period covered by application.
F. Transmittal: Submit 3 signed and notarized original copies of each Application for Payment to
Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien
and similar attachments if required.
1. Transmit each copy with a transmittal form listing attachments and recording appropriate
information about application.
G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's
lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the
Contract and related to the Work covered by the payment.
1. Submit partial waivers on each item for amount requested in previous application, after
deduction for retainage, on each item.
2. When an application shows completion of an item, submit final or full waivers.
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PAYMENT PROCEDURES 01290 - 3
3. Owner reserves the right to designate which entities involved in the Work must submit
waivers.
4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to
Owner.
H. Initial Application for Payment: Administrative actions and submittals that must precede or
coincide with submittal of first Application for Payment include the following:
1. List of subcontractors.
2. Schedule of Values.
3. Contractor's Construction Schedule (preliminary if not final).
4. Schedule of unit prices.
5. Submittals Schedule (preliminary if not final).
6. List of Contractor's staff assignments.
7. List of Contractor's principal consultants.
8. Copies of building permits.
9. Copies of authorizations and licenses from authorities having jurisdiction for
performance of the Work.
10. Initial progress report.
11. Report of preconstruction conference.
12. Certificates of insurance and insurance policies.
I. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial
Completion, submit an Application for Payment showing 100 percent completion for portion of
the Work claimed as substantially complete.
1. Include documentation supporting claim that the Work is substantially complete and a
statement showing an accounting of changes to the Contract Sum.
2. This application shall reflect Certificates of Partial Substantial Completion issued
previously for Owner occupancy of designated portions of the Work.
J. Final Payment Application: Submit final Application for Payment with releases and supporting
documentation not previously submitted and accepted, including, but not limited, to the
following:
1. Evidence of completion of Project closeout requirements.
2. Insurance certificates for products and completed operations where required and proof
that taxes, fees, and similar obligations were paid.
3. Updated final statement, accounting for final changes to the Contract Sum.
4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."
5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."
6. AIA Document G707, "Consent of Surety to Final Payment."
7. Evidence that claims have been settled.
8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of
date of Substantial Completion or when Owner took possession of and assumed
responsibility for corresponding elements of the Work.
9. Final, liquidated damages settlement statement.
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PAYMENT PROCEDURES 01290 - 4
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION 01290
edm FACILITIES ROOF REPLACEMENT
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PROJECT MANAGEMENT AND COORDINATION 01310 - 1
SECTION 01310 - PROJECT MANAGEMENT AND COORDINATION
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes administrative provisions for coordinating construction operations on
Project including, but not limited to, the following:
1. Project meetings.
B. See Division 1 Section "Execution Requirements" for procedures for coordinating general
installation.
1.2 COORDINATION
A. Coordination: Coordinate construction operations included in different Sections of the
Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate
construction operations, included in different Sections, that depend on each other for proper
installation, connection, and operation.
1. Schedule construction operations in sequence required to obtain the best results where
installation of one part of the Work depends on installation of other components, before
or after its own installation.
2. Coordinate installation of different components with other contractors to ensure
maximum accessibility for required maintenance, service, and repair.
3. Make adequate provisions to accommodate items scheduled for later installation.
4. Where availability of space is limited, coordinate installation of different components to
ensure maximum performance and accessibility for required maintenance, service, and
repair of all components, including mechanical and electrical.
B. Prepare memoranda for distribution to each party involved, outlining special procedures
required for coordination. Include such items as required notices, reports, and list of attendees
at meetings.
1. Prepare similar memoranda for Owner and separate contractors if coordination of their
Work is required.
C. Administrative Procedures: Coordinate scheduling and timing of required administrative
procedures with other construction activities and activities of other contractors to avoid conflicts
and to ensure orderly progress of the Work. Such administrative activities include, but are not
limited to, the following:
1. Preparation of Contractor's Construction Schedule.
2. Preparation of the Schedule of Values.
3. Installation and removal of temporary facilities and controls.
4. Delivery and processing of submittals.
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5. Progress meetings.
6. Preinstallation conferences.
7. Project closeout activities.
8. Startup and adjustment of systems.
9. Project closeout activities.
1.3 SUBMITTALS
A. Coordination Drawings: Prepare Coordination Drawings if limited space availability
necessitates maximum utilization of space for efficient installation of different components or if
coordination is required for installation of products and materials fabricated by separate entities.
1. Content: Project-specific information, drawn accurately to scale. Do not base
Coordination Drawings on reproductions of the Contract Documents or standard printed
data. Include the following information, as applicable:
a. Indicate functional and spatial relationships of components of architectural,
structural, civil, mechanical, and electrical systems.
b. Indicate dimensions shown on the Contract Drawings and make specific note of
dimensions that appear to be in conflict with submitted equipment and minimum
clearance requirements. Provide alternate sketches to Architect for resolution of
such conflicts. Minor dimension changes and difficult installations will not be
considered changes to the Contract.
2. Sheet Size: At least 8-1/2 by 11 inches but no larger than 30 by 40 inches.
3. Number of Copies: Submit two opaque copies of each submittal. Architect will return
one copy.
4. Refer to individual Sections for Coordination Drawing requirements for Work in those
Sections.
1.4 PROJECT MEETINGS
A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise
indicated.
1. Attendees: Inform participants and others involved, and individuals whose presence is
required, of date and time of each meeting. Notify Owner and Architect of scheduled
meeting dates and times.
2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.
3. Minutes: Record significant discussions and agreements achieved. Distribute the
meeting minutes to everyone concerned, including Owner and Architect, within three
days of the meeting.
B. Preconstruction Conference: Schedule a preconstruction conference before starting
construction, at a time convenient to Owner and Architect, but no later than 15 days after
execution of the Agreement. Hold the conference at Project site or another convenient location.
Conduct the meeting to review responsibilities and personnel assignments.
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1. Attendees: Authorized representatives of Owner, Architect, and their consultants;
Contractor and its superintendent; major subcontractors; suppliers; and other concerned
parties shall attend the conference. All participants at the conference shall be familiar
with Project and authorized to conclude matters relating to the Work.
2. Agenda: Discuss items of significance that could affect progress, including the
following:
a. Tentative construction schedule.
b. Critical work sequencing and long-lead items.
c. Designation of key personnel and their duties.
d. Procedures for processing field decisions and Change Orders.
e. Procedures for requests for interpretations (RFIs).
f. Procedures for testing and inspecting.
g. Procedures for processing Applications for Payment.
h. Distribution of the Contract Documents.
i. Submittal procedures.
j. Preparation of Record Documents.
k. Use of the premises.
l. Work restrictions.
m. Owner's occupancy requirements.
n. Responsibility for temporary facilities and controls.
o. Construction waste management and recycling.
p. Parking availability.
q. Office, work, and storage areas.
r. Equipment deliveries and priorities.
s. First aid.
t. Security.
u. Progress cleaning.
v. Working hours.
3. Minutes: Architect will record and distribute meeting minutes.
C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each
construction activity that requires coordination with other construction.
1. Attendees: Installer and representatives of manufacturers and fabricators involved in or
affected by the installation and its coordination or integration with other materials and
installations that have preceded or will follow, shall attend the meeting. Advise Architect
of scheduled meeting dates.
2. Agenda: Review progress of other construction activities and preparations for the
particular activity under consideration, including requirements for the following:
a. The Contract Documents.
b. Options.
c. Related requests for interpretations (RFIs).
d. Related Change Orders.
e. Purchases.
f. Deliveries.
g. Submittals.
h. Review of mockups.
i. Possible conflicts.
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j. Compatibility problems.
k. Time schedules.
l. Weather limitations.
m. Manufacturer's written recommendations.
n. Warranty requirements.
o. Compatibility of materials.
p. Acceptability of substrates.
q. Temporary facilities and controls.
r. Space and access limitations.
s. Regulations of authorities having jurisdiction.
t. Testing and inspecting requirements.
u. Installation procedures.
v. Coordination with other work.
w. Required performance results.
x. Protection of adjacent work.
y. Protection of construction and personnel.
3. Record significant conference discussions, agreements, and disagreements, including
required corrective measures and actions.
4. Reporting: Distribute minutes of the meeting to each party present and to parties who
should have been present.
5. Do not proceed with installation if the conference cannot be successfully concluded.
Initiate whatever actions are necessary to resolve impediments to performance of the
Work and reconvene the conference at earliest feasible date.
D. Progress Meetings: Conduct progress meetings at required intervals. Coordinate dates of
meetings with preparation of payment requests.
1. Attendees: In addition to representatives of Owner and Architect, each contractor,
subcontractor, supplier, and other entity concerned with current progress or involved in
planning, coordination, or performance of future activities shall be represented at these
meetings. All participants at the conference shall be familiar with Project and authorized
to conclude matters relating to the Work.
2. Agenda: Review and correct or approve minutes of previous progress meeting. Review
other items of significance that could affect progress. Include topics for discussion as
appropriate to status of Project.
a. Contractor's Construction Schedule: Review progress since the last meeting.
Determine whether each activity is on time, ahead of schedule, or behind schedule,
in relation to Contractor's Construction Schedule. Determine how construction
behind schedule will be expedited; secure commitments from parties involved to
do so. Discuss whether schedule revisions are required to ensure that current and
subsequent activities will be completed within the Contract Time.
1) Review schedule for next period.
b. Review present and future needs of each entity present, including the following:
1) Interface requirements.
2) Sequence of operations.
3) Status of submittals.
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PROJECT MANAGEMENT AND COORDINATION 01310 - 5
4) Deliveries.
5) Off-site fabrication.
6) Access.
7) Site utilization.
8) Temporary facilities and controls.
9) Work hours.
10) Hazards and risks.
11) Progress cleaning.
12) Quality and work standards.
13) Status of correction of deficient items.
14) Field observations.
15) Requests for interpretations (RFIs).
16) Status of proposal requests.
17) Pending changes.
18) Status of Change Orders.
19) Pending claims and disputes.
20) Documentation of information for payment requests.
3. Minutes: Architect will record and distribute to Contractor the meeting minutes.
4. Reporting: Distribute minutes of the meeting to each party present and to parties who
should have been present.
a. Schedule Updating: Revise Contractor's Construction Schedule after each progress
meeting where revisions to the schedule have been made or recognized. Issue
revised schedule concurrently with the report of each meeting.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION 01310
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SUBMITTAL PROCEDURES 01330 - 1
SECTION 01330 - SUBMITTAL PROCEDURES
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes administrative and procedural requirements for submitting Shop
Drawings, Product Data, Samples, and other submittals.
B. See Division 1 Section "Construction Progress Documentation" for submitting schedules and
reports, including Contractor's Construction Schedule.
C. See Division 1 Section "Quality Requirements" for submitting test and inspection reports and
for mockup requirements.
D. See Division 1 Section "Closeout Procedures" for submitting warranties.
E. See Division 1 Section "Project Record Documents" for submitting Record Drawings, Record
Specifications, and Record Product Data.
F. See Division 1 Section "Operation and Maintenance Data" for submitting operation and
maintenance manuals.
1.2 DEFINITIONS
A. Action Submittals: Written and graphic information that requires Architect's responsive action.
B. Informational Submittals: Written information that does not require Architect's responsive
action. Submittals may be rejected for not complying with requirements.
1.3 SUBMITTAL PROCEDURES
A. Coordination: Coordinate preparation and processing of submittals with performance of
construction activities.
1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals,
and related activities that require sequential activity.
2. Coordinate transmittal of different types of submittals for related parts of the Work so
processing will not be delayed because of need to review submittals concurrently for
coordination.
a. Architect reserves the right to withhold action on a submittal requiring
coordination with other submittals until related submittals are received.
B. Submittals Schedule: Comply with requirements in Division 1 Section "Construction Progress
Documentation" for list of submittals and time requirements for scheduled performance of
related construction activities.
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C. Processing Time: Allow enough time for submittal review, including time for resubmittals, as
follows. Time for review shall commence on Architect's receipt of submittal. No extension of
the Contract Time will be authorized because of failure to transmit submittals enough in
advance of the Work to permit processing, including resubmittals.
1. Initial Review: Allow 5 days for initial review of each submittal. Allow additional time
if coordination with subsequent submittals is required. Architect will advise Contractor
when a submittal being processed must be delayed for coordination.
2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as
initial submittal.
3. Resubmittal Review: Allow 5 days for review of each resubmittal.
D. Identification: Place a permanent label or title block on each submittal for identification.
1. Indicate name of firm or entity that prepared each submittal on label or title block.
2. Provide a space approximately 4 by 4 inches on label or beside title block to record
Contractor's review and approval markings and action taken by Architect.
3. Include the name and contact information for the relevant parties listed below:
a. Project name.
b. Date.
c. Name and address of Architect.
d. Name and address of Contractor.
e. Name and address of subcontractor.
f. Name and address of supplier.
g. Name of manufacturer.
h. Submittal number or other unique identifier, including revision identifier.
1) Submittal number shall use Specification Section number followed by a
decimal point and then a sequential number (e.g., 06100.01). Resubmittals
shall include an alphabetic suffix after another decimal point (e.g.,
06100.01.A).
E. Deviations: Highlight, encircle, or otherwise specifically identify deviations from the Contract
Documents on submittals.
F. Additional Copies: Unless additional copies are required for final submittal, and unless
Architect observes noncompliance with provisions in the Contract Documents, initial submittal
may serve as final submittal.
1. Additional copies submitted for maintenance manuals will not be marked with action
taken and will be returned.
G. Transmittal: Package each submittal individually and appropriately for transmittal and
handling. Transmit each submittal using a transmittal form. Architect will return submittals
received from sources other than Contractor.
1. Transmittal Form: Use Contractor submittal form.
H. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.
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1. Note date and content of previous submittal.
2. Note date and content of revision in label or title block and clearly indicate extent of
revision.
3. Resubmit submittals until they are marked "no exception taken."
I. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers,
fabricators, installers, authorities having jurisdiction, and others as necessary for performance of
construction activities. Show distribution on transmittal forms.
J. Use for Construction: Use only final submittals with mark indicating "no exception taken" by
Architect.
1.4 CONTRACTOR'S USE OF ARCHITECT'S CAD FILES
A. General: At Contractor's written request, copies of Architect's CAD files will be provided to
Contractor for Contractor's use in connection with Project, subject to the following conditions:
1. For use only on this project.
PART 2 - PRODUCTS
2.1 ACTION SUBMITTALS
A. General: Prepare and submit Action Submittals required by individual Specification Sections.
B. Product Data: Collect information into a single submittal for each element of construction and
type of product or equipment.
1. If information must be specially prepared for submittal because standard printed data are
not suitable for use, submit as Shop Drawings, not as Product Data.
2. Mark each copy of each submittal to show which products and options are applicable.
3. Include the following information, as applicable:
a. Manufacturer's written recommendations.
b. Manufacturer's product specifications.
c. Manufacturer's installation instructions.
d. Manufacturer's catalog cuts.
e. Wiring diagrams showing factory-installed wiring.
f. Printed performance curves.
g. Operational range diagrams.
h. Compliance with specified referenced standards.
i. Testing by recognized testing agency.
4. Number of Copies: Submit one electronic copy of Product Data, unless otherwise
indicated. Architect will return one electronic copy. Mark up and retain one returned
copy as a Project Record Document.
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C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base
Shop Drawings on reproductions of the Contract Documents or standard printed data, unless
submittal of Architect's CAD Drawings is otherwise permitted.
1. Preparation: Fully illustrate requirements in the Contract Documents. Include the
following information, as applicable:
a. Dimensions.
b. Identification of products.
c. Fabrication and installation drawings.
d. Roughing-in and setting diagrams.
e. Wiring diagrams showing field-installed wiring, including power, signal, and
control wiring.
f. Shopwork manufacturing instructions.
g. Templates and patterns.
h. Schedules.
i. Notation of coordination requirements.
j. Notation of dimensions established by field measurement.
k. Relationship to adjoining construction clearly indicated.
l. Seal and signature of professional engineer if specified.
m. Wiring Diagrams: Differentiate between manufacturer-installed and field-installed
wiring.
2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop
Drawings on sheets at least 8-1/2 by 11 inches but no larger than 30 by 40 inches.
3. Number of Copies: Submit one electronic copy.
D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these
characteristics with other elements and for a comparison of these characteristics between
submittal and actual component as delivered and installed.
1. Transmit Samples that contain multiple, related components such as accessories together
in one submittal package.
2. Identification: Attach label on unexposed side of Samples that includes the following:
a. Generic description of Sample.
b. Product name and name of manufacturer.
c. Sample source.
d. Number and title of appropriate Specification Section.
3. Disposition: Maintain sets of approved Samples at Project site, available for quality-
control comparisons throughout the course of construction activity. Sample sets may be
used to determine final acceptance of construction associated with each set.
4. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or
sections of units showing the full range of colors, textures, and patterns available.
a. Number of Samples: Submit full set(s) as requested per relevant specification
section, of available choices where color, pattern, texture, or similar characteristics
are required to be selected from manufacturer's product line. Architect will return
submittal with options selected.
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5. Samples for Verification: Submit full-size units or Samples of size indicated, prepared
from same material to be used for the Work, cured and finished in manner specified, and
physically identical with material or product proposed for use, and that show full range of
color and texture variations expected. Samples include, but are not limited to, the
following: partial sections of manufactured or fabricated components; small cuts or
containers of materials; complete units of repetitively used materials; swatches showing
color, texture, and pattern; color range sets; and components used for independent testing
and inspection.
a. Number of Samples: Submit full set(s) as requested per relevant specification
section.
E. Product Schedule or List: As required in individual Specification Sections, prepare a written
summary indicating types of products required for the Work and their intended location.
a. Number of Copies: Submit full set(s) as requested per relevant specification
section.
F. Submittals Schedule: Comply with requirements specified in Division 1 Section "Construction
Progress Documentation."
G. Application for Payment: Comply with requirements specified in Division 1 Section "Payment
Procedures."
H. Schedule of Values: Comply with requirements specified in Division 1 Section "Payment
Procedures."
2.2 INFORMATIONAL SUBMITTALS
A. General: Prepare and submit Informational Submittals required by other Specification Sections.
1. Number of Copies: Submit full set(s) as requested per relevant specification section.
Architect will not return copies.
2. Certificates and Certifications: Provide a notarized statement that includes signature of
entity responsible for preparing certification. Certificates and certifications shall be
signed by an officer or other individual authorized to sign documents on behalf of that
entity.
3. Test and Inspection Reports: Comply with requirements specified in Division 1 Section
"Quality Requirements."
B. Coordination Drawings: Comply with requirements specified in Division 1 Section "Project
Management and Coordination."
C. Contractor's Construction Schedule: Comply with requirements specified in Division 1 Section
"Construction Progress Documentation."
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D. Qualification Data: Prepare written information that demonstrates capabilities and experience
of firm or person. Include lists of completed projects with project names and addresses, names
and addresses of architects and owners, and other information specified.
E. Installer Certificates: Prepare written statements on manufacturer's letterhead certifying that
Installer complies with requirements in the Contract Documents and, where required, is
authorized by manufacturer for this specific Project.
F. Manufacturer Certificates: Prepare written statements on manufacturer's letterhead certifying
that manufacturer complies with requirements in the Contract Documents. Include evidence of
manufacturing experience where required.
G. Product Certificates: Prepare written statements on manufacturer's letterhead certifying that
product complies with requirements in the Contract Documents.
H. Material Certificates: Prepare written statements on manufacturer's letterhead certifying that
material complies with requirements in the Contract Documents.
I. Material Test Reports: Prepare reports written by a qualified testing agency, on testing agency's
standard form, indicating and interpreting test results of material for compliance with
requirements in the Contract Documents.
J. Product Test Reports: Prepare written reports indicating current product produced by
manufacturer complies with requirements in the Contract Documents. Base reports on
evaluation of tests performed by manufacturer and witnessed by a qualified testing agency, or
on comprehensive tests performed by a qualified testing agency.
K. Research/Evaluation Reports: Prepare written evidence, from a model code organization
acceptable to authorities having jurisdiction, that product complies with building code in effect
for Project.
L. Preconstruction Test Reports: Prepare reports written by a qualified testing agency, on testing
agency's standard form, indicating and interpreting results of tests performed before installation
of product, for compliance with performance requirements in the Contract Documents.
M. Compatibility Test Reports: Prepare reports written by a qualified testing agency, on testing
agency's standard form, indicating and interpreting results of compatibility tests performed
before installation of product. Include written recommendations for primers and substrate
preparation needed for adhesion.
N. Field Test Reports: Prepare reports written by a qualified testing agency, on testing agency's
standard form, indicating and interpreting results of field tests performed either during
installation of product or after product is installed in its final location, for compliance with
requirements in the Contract Documents.
O. Maintenance Data: Prepare written and graphic instructions and procedures for operation and
normal maintenance of products and equipment. Comply with requirements specified in
Division 1 Section "Operation and Maintenance Data."
P. Design Data: Prepare written and graphic information, including, but not limited to,
performance and design criteria, list of applicable codes and regulations, and calculations.
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SUBMITTAL PROCEDURES 01330 - 7
Include list of assumptions and other performance and design criteria and a summary of loads.
Include load diagrams if applicable. Provide name and version of software, if any, used for
calculations. Include page numbers.
Q. Manufacturer's Instructions: Prepare written or published information that documents
manufacturer's recommendations, guidelines, and procedures for installing or operating a
product or equipment. Include name of product and name, address, and telephone number of
manufacturer.
R. Manufacturer's Field Reports: Prepare written information documenting factory-authorized
service representative's tests and inspections. Include the following, as applicable:
1. Statement on condition of substrates and their acceptability for installation of product.
2. Summary of installation procedures being followed, whether they comply with
requirements and, if not, what corrective action was taken.
3. Results of operational and other tests and a statement of whether observed performance
complies with requirements.
S. Material Safety Data Sheets (MSDSs): Submit information directly to Owner; do not submit to
Architect.
1. Architect will not review submittals that include MSDSs and will return them for
resubmittal.
PART 3 - EXECUTION
3.1 CONTRACTOR'S REVIEW
A. Review each submittal and check for coordination with other Work of the Contract and for
compliance with the Contract Documents. Note corrections and field dimensions. Mark with
approval stamp before submitting to Architect.
B. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name
and location, submittal number, Specification Section title and number, name of reviewer, date
of Contractor's approval, and statement certifying that submittal has been reviewed, checked,
and approved for compliance with the Contract Documents.
3.2 ARCHITECT'S ACTION
A. General: Architect will not review submittals that do not bear Contractor's approval stamp and
will return them without action.
B. Action Submittals: Architect will review each submittal, make marks to indicate corrections or
modifications required, and return it. Architect will stamp each submittal with an action stamp
and will mark stamp appropriately to indicate action taken, as follows:
a. No exception taken.
b. Make corrections noted.
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c. Amend and resubmit.
d. Rejected, see remarks.
C. Informational Submittals: Architect will review each submittal and will not return it, or will
return it if it does not comply with requirements. Architect will forward each submittal to
appropriate party.
D. Partial submittals are not acceptable, will be considered nonresponsive, and will be returned
without review.
E. Submittals not required by the Contract Documents may not be reviewed and may be discarded.
END OF SECTION 01330
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QUALITY REQUIREMENTS 01400 - 1
SECTION 01400 - QUALITY REQUIREMENTS
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes administrative and procedural requirements for quality assurance and
quality control.
B. Testing and inspecting services are required to verify compliance with requirements specified or
indicated. These services do not relieve Contractor of responsibility for compliance with the
Contract Document requirements.
1. Specified tests, inspections, and related actions do not limit Contractor's other quality-
assurance and -control procedures that facilitate compliance with the Contract Document
requirements.
2. Requirements for Contractor to provide quality-assurance and -control services required
by Architect, Owner, or authorities having jurisdiction are not limited by provisions of
this Section.
1.2 DEFINITIONS
A. Quality-Assurance Services: Activities, actions, and procedures performed before and during
execution of the Work to guard against defects and deficiencies and substantiate that proposed
construction will comply with requirements.
B. Quality-Control Services: Tests, inspections, procedures, and related actions during and after
execution of the Work to evaluate that actual products incorporated into the Work and
completed construction comply with requirements. Services do not include contract
enforcement activities performed by Architect.
C. Mockups: Full-size, physical assemblies that are constructed on-site. Mockups are used to
verify selections made under sample submittals, to demonstrate aesthetic effects and, where
indicated, qualities of materials and execution, and to review construction, coordination, testing,
or operation; they are not Samples. Approved mockups establish the standard by which the
Work will be judged.
1.3 CONFLICTING REQUIREMENTS
A. General: If compliance with two or more standards is specified and the standards establish
different or conflicting requirements for minimum quantities or quality levels, comply with the
most stringent requirement. Refer uncertainties and requirements that are different, but
apparently equal, to Architect for a decision before proceeding.
B. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be
the minimum provided or performed. The actual installation may comply exactly with the
minimum quantity or quality specified, or it may exceed the minimum within reasonable limits.
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QUALITY REQUIREMENTS 01400 - 2
To comply with these requirements, indicated numeric values are minimum or maximum, as
appropriate, for the context of requirements. Refer uncertainties to Architect for a decision
before proceeding.
1.4 SUBMITTALS
A. Qualification Data: For testing agencies specified in "Quality Assurance" Article to
demonstrate their capabilities and experience. Include proof of qualifications in the form of a
recent report on the inspection of the testing agency by a recognized authority.
B. Reports: Prepare and submit certified written reports that include the following:
1. Date of issue.
2. Project title and number.
3. Name, address, and telephone number of testing agency.
4. Dates and locations of samples and tests or inspections.
5. Names of individuals making tests and inspections.
6. Description of the Work and test and inspection method.
7. Identification of product and Specification Section.
8. Complete test or inspection data.
9. Test and inspection results and an interpretation of test results.
10. Record of temperature and weather conditions at time of sample taking and testing and
inspecting.
11. Comments or professional opinion on whether tested or inspected Work complies with
the Contract Document requirements.
12. Name and signature of laboratory inspector.
13. Recommendations on retesting and reinspecting.
C. Permits, Licenses, and Certificates: For Owner's records, submit copies of permits, licenses,
certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee
payments, judgments, correspondence, records, and similar documents, established for
compliance with standards and regulations bearing on performance of the Work.
1.5 QUALITY ASSURANCE
A. General: Qualifications paragraphs in this Article establish the minimum qualification levels
required; individual Specification Sections specify additional requirements.
B. Installer Qualifications: A firm or individual experienced in installing, erecting, or assembling
work similar in material, design, and extent to that indicated for this Project, whose work has
resulted in construction with a record of successful in-service performance.
C. Manufacturer Qualifications: A firm experienced in manufacturing products or systems similar
to those indicated for this Project and with a record of successful in-service performance, as
well as sufficient production capacity to produce required units.
D. Fabricator Qualifications: A firm experienced in producing products similar to those indicated
for this Project and with a record of successful in-service performance, as well as sufficient
production capacity to produce required units.
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E. Testing Agency Qualifications: An NRTL, an NVLAP, or an independent agency with the
experience and capability to conduct testing and inspecting indicated, as documented according
to ASTM E 548; and with additional qualifications specified in individual Sections; and where
required by authorities having jurisdiction, that is acceptable to authorities.
1. NRTL: A nationally recognized testing laboratory according to 29 CFR 1910.7.
2. NVLAP: A testing agency accredited according to NIST's National Voluntary
Laboratory Accreditation Program.
F. Factory-Authorized Service Representative Qualifications: An authorized representative of
manufacturer who is trained and approved by manufacturer to inspect installation of
manufacturer's products that are similar in material, design, and extent to those indicated for this
Project.
G. Mockups: Before ordering balance of windows, build mockups for each form of construction
and finish required to comply with the following requirements, using materials indicated for the
completed Work:
1. Build mockups in location and of size indicated or, if not indicated, as directed by
Architect. Window mockup should be one of the gothic arch windows on the north or
south elevation.
2. Notify Architect in advance of dates and times when mockups will be constructed.
3. Demonstrate the proposed range of aesthetic effects and workmanship.
4. Obtain Architect's approval of mockups before starting work, fabrication, or construction.
1.6 QUALITY CONTROL
A. Owner Responsibilities: Where quality-control services are indicated as Owner's responsibility,
Owner will engage a qualified testing agency to perform these services.
1. Owner will furnish Contractor with names, addresses, and telephone numbers of testing
agencies engaged and a description of types of testing and inspecting they are engaged to
perform.
2. Costs for retesting and reinspecting construction that replaces or is necessitated by work
that failed to comply with the Contract Documents will be charged to Contractor.
B. Tests and inspections not explicitly assigned to Owner are Contractor's responsibility. Unless
otherwise indicated, provide quality-control services specified and those required by authorities
having jurisdiction. Perform quality-control services required of Contractor by authorities
having jurisdiction, whether specified or not.
1. Where services are indicated as Contractor's responsibility, engage a qualified testing
agency to perform these quality-control services.
a. Contractor shall not employ same entity engaged by Owner, unless agreed to in
writing by Owner.
C. Retesting/Reinspecting: Regardless of whether original tests or inspections were Contractor's
responsibility, provide quality-control services, including retesting and reinspecting, for
construction that replaced Work that failed to comply with the Contract Documents.
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QUALITY REQUIREMENTS 01400 - 4
D. Associated Services: Cooperate with agencies performing required tests, inspections, and
similar quality-control services, and provide reasonable auxiliary services as requested. Notify
agency sufficiently in advance of operations to permit assignment of personnel. Provide the
following:
1. Access to the Work.
2. Incidental labor and facilities necessary to facilitate tests and inspections.
E. Coordination: Coordinate sequence of activities to accommodate required quality-assurance
and control services with a minimum of delay and to avoid necessity of removing and replacing
construction to accommodate testing and inspecting.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
End of Section
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TEMPORARY FACILITIES AND CONTROLS 01500 - 1
SECTION 01500 - TEMPORARY FACILITIES AND CONTROLS
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes requirements for temporary utilities, support facilities, and security and
protection facilities.
B. See Division 1 Section "Execution Requirements" for progress cleaning requirements.
1.2 DEFINITIONS
A. Permanent Enclosure: As determined by Architect exterior walls are insulated and
weathertight; and all openings are closed with permanent construction or substantial temporary
closures.
1.3 USE CHARGES
A. General: Cost or use charges for temporary facilities shall be by Owner.
B. Water Service: Water from Owner's existing water system is available for use without metering
and without payment of use charges. Provide connections and extensions of services as
required for construction operations.
C. Electric Power Service: Electric power from Owner's existing system is available for use
without metering and without payment of use charges. Provide connections and extensions of
services as required for construction operations.
1.4 SUBMITTALS
A. Site Plan: Show temporary facilities, staging areas, and parking areas for construction
personnel.
1.5 QUALITY ASSURANCE
A. Electric Service: Comply with NECA, NEMA, and UL standards and regulations for temporary
electric service. Install service to comply with NFPA 70.
B. Tests and Inspections: Arrange for authorities having jurisdiction to test and inspect each
temporary utility before use. Obtain required certifications and permits.
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TEMPORARY FACILITIES AND CONTROLS 01500 - 2
1.6 PROJECT CONDITIONS
A. Temporary Use of Permanent Facilities: Installer of each permanent service shall assume
responsibility for operation, maintenance, and protection of each permanent service during its
use as a construction facility before Owner's acceptance, regardless of previously assigned
responsibilities.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Portable Chain-Link Fencing (if required): Minimum 2-inch (50-mm), 9-gage, galvanized steel,
chain-link fabric fencing; minimum 6 feet (1.8 m) high with galvanized steel pipe posts;
minimum 2-3/8-inch- (60-mm-) OD line posts and 2-7/8-inch- (73-mm-) OD corner and pull
posts, with 1-5/8-inch- (42-mm-) OD top and bottom rails. Provide galvanized steel bases for
supporting posts.
2.2 TEMPORARY FACILITIES
A. Contractor will be responsible for providing temporary toilet facilities.
2.3 EQUIPMENT
A. Fire Extinguishers: Portable, UL rated; with class and extinguishing agent as required by
locations and classes of fire exposures.
PART 3 - EXECUTION
3.1 INSTALLATION, GENERAL
A. Locate facilities where they will serve Project adequately and result in minimum interference
with performance of the Work. Relocate and modify facilities as required by progress of the
Work.
B. Provide each facility ready for use when needed to avoid delay. Do not remove until facilities
are no longer needed or are replaced by authorized use of completed permanent facilities.
3.2 TEMPORARY UTILITY INSTALLATION
A. Water Service: Use of Owner's existing water service facilities will be permitted, as long as
facilities are cleaned and maintained in a condition acceptable to Owner. At Substantial
Completion, restore these facilities to condition existing before initial use.
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B. Sanitary Facilities: Provide temporary toilets, wash facilities, and drinking water for use of
construction personnel. Comply with authorities having jurisdiction for type, number, location,
operation, and maintenance of fixtures and facilities. Use of Owner's existing toilet facilities
will not be permitted.
C. Electric Power Service: Use of Owner's existing electric power service will be permitted, as
long as equipment is maintained in a condition acceptable to Owner.
3.3 SUPPORT FACILITIES INSTALLATION
A. Parking: No parking is allowed on site.
B. Waste Disposal Facilities: Provide waste-collection containers in sizes adequate to handle
waste from construction operations; do not leave containers on site overnight.
3.4 SECURITY AND PROTECTION FACILITIES INSTALLATION
A. Tree and Plant Protection: See Section 01532 Tree and Plant Protection.
B. Temporary Enclosures: Provide temporary enclosures for protection of construction, in
progress and completed, from exposure, foul weather, other construction operations, and similar
activities. Provide temporary weathertight enclosure for building exterior.
C. Temporary Fire Protection: Install and maintain temporary fire-protection facilities of types
needed to protect against reasonably predictable and controllable fire losses. Comply with
NFPA 241.
3.5 OPERATION, TERMINATION, AND REMOVAL
A. Supervision: Enforce strict discipline in use of temporary facilities. To minimize waste and
abuse, limit availability of temporary facilities to essential and intended uses.
B. Maintenance: Maintain facilities in good operating condition until removal.
C. Temporary Facility Changeover: Do not change over from using temporary security and
protection facilities to permanent facilities until Substantial Completion.
D. Termination and Removal: Remove each temporary facility when need for its service has
ended, when it has been replaced by authorized use of a permanent facility, or no later than
Substantial Completion. Complete or, if necessary, restore permanent construction that may
have been delayed because of interference with temporary facility. Repair damaged Work,
clean exposed surfaces, and replace construction that cannot be satisfactorily repaired.
1. Materials and facilities that constitute temporary facilities are property of Contractor.
2. At Substantial Completion, clean and renovate permanent facilities used during
construction period. Comply with final cleaning requirements specified in Division 1
Section "Closeout Procedures."
END OF SECTION 01500
edm FACILITIES ROOF REPLACEMENT
TREE AND PLANT PROTECTION 01532-1
SECTION 01532 - TREE AND PLANT PROTECTION
Follow Standard “Tree and Shrub Preservation Specifications” for Smith College, as included in
its entirety below. Should the tree protection be considered too onerous, the contractor may
present their concerns to the College for review and a possible compromise solution.
PART 1- GENERAL
1.01 SECTION INCLUDES
A. Provide all equipment and materials, and do all work necessary to protect existing
tree and plants from damage as a result of Contractor’s operations.
1.02 RELATED SECTIONS
Section 02100: Site Preparation
Section 02200: Earthwork
1.03 CLEARING, GRUBBING, AND REMOVAL
A. All trees and shrubs, unless noted to remain, shall be cut and removed in their
entirety. All stumps, brush, vegetation, rubbish and other perishable or objectionable
matter shall be cleared from the site. No on-site burning will be permitted. This
debris shall be disposed of by the Contractor in an approved dumping site in
compliance with local codes and the Wetlands Protection Act.
B. Prior to starting site clearing operations or any other construction work, stake out all
limits of cut and fill, and groups of trees and shrubs to be saved. Promptly upon
completion of layout work and before any clearing or other construction work is
begun on the site, the Contractor shall arrange a conference on the site with the
Project Manager and the Director of the Botanic Garden or his/her designate to
identify and mark trees and areas of trees and shrubs which are to remain. After the
conference, the Contractor shall erect sturdy, temporary fencing along the work area
limits, separating it from protected areas. Minimum distances from protected trees
shall be to the outer drip lines around each tree or group of trees and shrubs. Sensitive
species may require fencing at even greater distances from the main trunk. Do no
clearing without clear understanding of existing conditions to be preserved.
C. Limits of clearing shall be those areas defined by the limits of cut and fill. Removal
of trees, shrubs, and herbaceous perennials outside those areas shall be done only as
noted on the drawings and as approved by the Project Manager and the Director of
the Botanic Garden.
D. Fell trees in such a way as to not injure trees to be saved. A representative of the
Botanic Garden shall designate trees that are to be carefully topped or pruned rather
than felled. No trees shall be removed until authorized by the Botanic Garden
representative. Excavation or grading with the branch spread of trees to be saved
shall be performed only under the direction of the Project Manager, with the approval
of the Director of the Botanic Garden unless otherwise directed. Existing trees to be
saved, which have, in the opinion of the Project Manager and the Director of the
Botanic Garden, become damaged, shall be replaced with trees of similar size and
species. Replacement trees are to be tagged in the field or sales yard by the Director
of the Botanic Garden or his/her representative. Plant specifications for all
replacement plantings will be provided by the Director of the Botanic Garden. All
expenses incurred shall be paid by the Contractor. If the tree or shrub cannot be
replaced because of size or peculiarity of species, the College shall be reimbursed in
accordance with the Tree Evaluation Formula as described in “Guide for Plant
01532-2
Appraisal” and “Manual for Plant Appraisers” (latest editions) as published by the
Council of Tree and Landscape Appraisers.
E. Exercise extreme care during grubbing and stripping operations to prevent damage to
surface roots of trees to be preserved. Stripping of topsoil around trees to be saved
will be restricted to areas designated by the Director of the Botanic Garden.Woody
vegetation located near remaining trees is to be cut to ground level and left, or ground
below grade (not pulled out), in order to reduce root injury to remaining trees. When
lowering grade, scarifying and preparing sub grade for fills and structures within drip
lines of trees to be saved, use retaining walls with discontinuous footings to maintain
natural grade as far as possible. Excavate finish grade by hand and prune exposed
roots in accordance with Section 2.3 Soil beyond cut face can be removed by
equipment sitting outside the drip line of the tree.
F. Remove stumps and roots to a clear depth of not less than 1’0” below subgrade level
except in areas where the Director of the Botanic Garden has called for woody
growth to be cut to ground level. At lawns only, depth shall be 6” below finish grade.
All depressions excavated below the original ground surface for or by the removal of
stumps or root shall be refilled with suitable material compacted to the density, grade,
and contour of the surrounding earth.
1.05 TREE / SHRUB PROTECTION
A. Plant materials selected to remain shall be protected by sturdy, temporary barriers
erected prior to any construction or excavation work on the site. These barricades
shall be maintained in good condition during the entire period of construction work
on the site. Unless otherwise specifically approved by the Project Manager and the
Director of the Botanic Garden, a 6’ high chain link fence shall be installed as a
temporary barricade around plants designated to remain. Fencing shall be set at the
outer drip line for shrubs, unless otherwise authorized by the Director of the Botanic
Garden, taking special care not to damage large roots. Adequate signs shall be posted
stating “Tree Protection Area” and “Do Not Enter” on the fences. All
barricades/fencing shall be removed when no longer needed as determined by the
Project Manager and the Director of the Botanic Garden.
B. Trees to remain shall not be used for crane stays, guys, or other fastenings. Vehicles
shall not be parked within the areas inside the drip line of trees or where damage may
result to such trees. Do not stockpile fill, equipment, or building supplies within the
areas inside the drip line of trees or within 5’ of shrubs.
C. Damage no plant by burning, by pumping of water, by cutting of live roots or
branches by operating internal combustion engines beneath branches, or by any other
means. If, in order to perform excavation work, it becomes necessary to cut roots of
plants to be saved, such roots must be neatly cut by Botanic Garden staff or by
professional Arborist who shall be notified in advance of the excavation.
D. The Contractor is responsible for all costs of establishing and carrying out a
maintenance program for plants to be saved throughout the time of construction. The
program shall include regular feeding, watering, spraying, and cabling, and pruning
of all dead or broken branches. Submit a schedule of the maintenance to the Project
Manager at the beginning of the job. Schedule and procedures must be approved by
the Director of the Botanic Garden before any work is done.
E. Pruning shall be done in a manner, which does not change the natural appearance of
the plant. Broken or badly bruised branches shall be removed with a clean cut.
Skilled professionals in accordance with specifications shall do all pruning and
standards set by the International Society of Arboriculture and the National Arborist
Association appropriate to the type of plant and to its special or individual
01532-3
requirements. The Contractor shall meet with the Director of the Botanic Garden or
his/her designate before commencing the work of pruning.
F. Remove dead branches of all trees to be barricaded within the Contract Limit Line,
and with the approval of the Director of the Botanic Garden or his/her designate.
Desirable branches, which may interfere with construction or be damaged during
construction must be properly tied out of the way where possible, rather than be
removed. Prune and tie back branches to height requirements of construction
equipment and emergency vehicles prior to construction. All pruning to be performed
by an Arborist according to guidelines in Section 2.5.
G. Any existing plant scheduled to be protected and preserved, that is injured or
destroyed shall be replanted at the Contractor'’ expense as detailed in Section 1.4.
Report all damage promptly to the Director of the Botanic Garden so an Arborist can
treat the damaged plants quickly and appropriately.
1.06.1 STRIPPING AND STOCKPILING SOIL
A. Prior to the start of general excavation, strip all topsoil, peat, and organic silt from
within areas to be occupied by structures, paving, and lawns, as well as other areas to
be regraded in this contract, and stockpile. Do no stripping until final approval of
work area limit lines detailed in Section 1.2 has been reconfirmed by the Project
Manager and the Director of the Botanic Garden or his/her designate
B. All topsoil, peat and organic silt encountered during the stripping operations,
regardless of depth, shall be removed, and stockpiled at a site designated by the
Foreman of Grounds of the Physical Plant department. No topsoil is to be removed
from the campus without the approval of the Foreman of Grounds. Topsoil shall not
be piled over root systems of existing trees and shrubs. Areas having greater depths
of topsoil, peat or organic silt than indicated on boring and test pit data sheets or
reasonably anticipated shall be stripped of all such material and fill shall be used to
bring such areas to the rough grade level. Sticks, stones, and roots over 2 inches in
any dimension shall be removed from topsoil before stockpiling. All other stripped
soil which can be classified as fill as defined herein shall be used or stockpiled for re-
use in rough grading. The Foreman of Grounds shall define the storage area prior to
piling.
C. Piles of topsoil shall be located so that the material can be used readily for the finish
surface grading but not where root systems of trees and shrubs to be preserved can be
compacted by storage piles or equipment. Topsoil shall be protected and maintained
during the construction period.
D. All unsuitable material as well as logs, stumps, roots, brush, and other refuse from
the clearing and grubbing operations shall be removed from the site and legally
disposed of by the Contractor as soon as practical following the cutting, clearing, and
grubbing thereof.
1.06.2 GRADE CHANGES AND EXCAVATIONS
A. The Director of the Botanic Garden must approve the location of all excavations prior
to installation.
B. The Contractor shall coordinate utility trench locations with installation contractors.
Consolidate utility trenches whenever possible. Excavate trenches by hand in areas
with roots larger than 1”. Tunnel under plant roots larger than 2” diameter.
C. A trench can be mechanically dug toward a tree to its drip line or one-third of the
tree’s height from the trunk, whichever is greater. The trench should be continued by
hand until significantly large roots (determined by Botanic Garden representative) are
encountered or a distance indicated by the chart specifications (Toronto
01532-4
specifications-see Harris, 1983) is reached, whichever is less. Tunneling should
continue under the central root system to reach the trench at the other side. Depth of
the tunnel will vary but should be below the major zone of absorbing roots (to be
determined when digging the trench by hand).
D. Excavation should be filled immediately after installation of utility lines, leaving no
air pockets. Exposed roots should be covered and kept moist.
E. After serious root injury, the contractor shall be responsible for a watering schedule
determined in consultation with the Director of the Botanic Garden.
F. Where paving is to extend within the drip lines of high value trees to be preserved, or
the grade over the root systems is to be raised with non load-bearing soil, aeration
systems must be installed following consultation with the Botanic Garden staff.
G. Lowering soil level and excavating for large buildings and basement: in areas where
trees are to be preserved and soil level is to be lowered, retaining wall approved by
the Director of the Botanic Garden, must be installed, rather than grading. Excavation
towards the tree must stop when 2” diameter roots are encountered. Walls are to be
no closer than halfway between the drip line and the trunk. Keep soil and roots moist
and shade soil with mulch. Drainage along foundations should be provided to handle
seepage. Prune and tie back branches to height requirements of construction
equipment and emergency vehicles prior to construction. All pruning to be performed
by an Arborist according to guidelines in Section 2.5.
H. If roots are to be cut for a project they should not be cut during bud break or leafing
out. If at all possible, roots should be cut in early spring or late summer.
I. New drainage patterns created by berms, banks, or grade changes must be approved
by the Director of the Botanic Garden and the Foreman of Grounds.
J. Topsoil that is to be reinstalled shall be installed to a minimum depth of 6” for lawn
areas and 1’0” for all planting areas.
1.08 SITE STORAGE, TRAFFIC FLOW, AND PARKING
A. Areas requiring authorization by the Director of the Botanic Garden include field
office placement, construction parking, soil stockpiling (in consultation with Foreman of
Grounds), haul roads, material storage, chemical and fuel storage, and concrete washout
areas. No parking will be permitted on lawns or over tree roots unless the areas have been
specially prepared for parking. Fines for parking violations are the responsibility of the
Contractor and will not be passed on to the College for payment or resolution
B. In areas of engineered fills, minimum compaction is to be attained if fill is not to
support a structure. Storage yard and traffic areas for construction activity is to be well
outside drip lines of trees. Protect soil surface from traffic compaction with 8” layer of
bark mulch or wood chips. In extremely sensitive areas use double, overlapping, one-half
inch plywood sheets with minimum 6” bark mulch or wood chip covering. Following
construction, vertical mulch or radial trench compacted areas. The Director of the Botanic
Garden will define areas requiring mulches, plywood, radial trenching and vertical
mulching and all corrective measures shall be done with Botanic Garden overseeing the
operation. The Contractor will properly prepare site as directed prior to staging of
equipment or materials. The Contractor is responsible for all expenses associated with
compacted soils resulting from construction operations.
C. Future planting areas outside fence-protected areas that may be subject to
construction traffic, material storage and equipment parking, should be mulched to a
minimum depth of 6”, with bark mulch or wood chips.
01532-5
D. Piers, pilings and posts: Use posts to hold retaining walls upright, and construct
walks, porches and buildings on piers where possible to protect root systems. Care must
be taken to minimize root compaction between piers.
E. Dumping and disposal of waste (paint, oil, fuel, etc.) is prohibited around all trees
and shrubs. All construction debris is to be removed from the site and disposed of
properly. No debris is to be buried on site.
F. Run-off from building materials, building cleaning, vehicle cleaning, (including
washing of concrete trucks), sand blasting, petroleum products, lime, mortar, lead,
calcium chloride, etc., are to be eliminated in areas of tree and shrub root systems.
G. No herbicides (soil sterilants, etc.) are to be used on the campus without authorization
by the Director of the Botanic Garden.
1.09 INSPECTIONS
A. Trees and shrubs to remain, protected areas, and future planting areas are to be
inspected weekly by the Director of the Botanic Garden or his/her representative. The
Contractor is responsible for immediate correction or any deficiencies and
responsible for all associated costs.
1.10 PENALTIES
A. The Contractor shall be held liable for all violations of the aforementioned
specifications and standards and shall, when necessary, repair or replace, as
appropriate, all plants to be preserved and to correct all other deficiencies as
determined by the Project Manager and the Director of the Botanic Garden.
1.11 REFERENCES
Anon. 1986. Manual for Plant Appraisers. Council of Tree and Landscape Appraisers.
Washington, DC.
Anon. 1992. Guide for Plant Appraisal. Council of Tree and Landscape Appraisers.
Washington, DC.
Harris, Richard W. 1983. Arboriculture: Care of Trees, Shrubs, and Vines in the
Landscape. Prentice-Hall, Inc., Englewood Cliffs, NJ.
Pirone,P.P. 1988 Tree Maintenance. 6th ed. Oxford University Press, New York.
PART 2 PRODUCTS
\\ Not Used.
PART 3 EXECUTION
\\ Not Used.
END OF SECTION- 01532
edm FACILITIES ROOF REPLACEMENT
Smith College, Northampton, MA
EXECUTION REQUIREMENTS 01700 - 1
SECTION 01700 - EXECUTION REQUIREMENTS
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes general procedural requirements governing execution of the Work
including, but not limited to, the following:
1. Construction layout.
2. General installation of products.
3. Progress cleaning.
4. Protection of installed construction.
5. Correction of the Work.
1.2 SUBMITTALS
A. Landfill Receipts: Submit copy of receipts issued by a landfill facility, licensed to accept
hazardous materials, for hazardous waste disposal.
1.3 QUALITY ASSURANCE (not Used)
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION
3.1 EXAMINATION
A. Existing Conditions: The existence and location of site improvements, utilities, and other
construction indicated as existing are not guaranteed. Before beginning work, investigate and
verify the existence and location of mechanical and electrical systems and other construction
affecting the Work.
B. Acceptance of Conditions: Examine substrates, areas, and conditions, with Installer or
Applicator present where indicated, for compliance with requirements for installation tolerances
and other conditions affecting performance. Record observations.
1. Verify compatibility with and suitability of substrates, including compatibility with
existing finishes or primers.
2. Examine walls, floors, and roofs for suitable conditions where products and systems are
to be installed.
3. Proceed with installation only after unsatisfactory conditions have been corrected.
Proceeding with the Work indicates acceptance of surfaces and conditions.
edm FACILITIES ROOF REPLACEMENT
Smith College, Northampton, MA
EXECUTION REQUIREMENTS 01700 - 2
3.2 PREPARATION
A. Field Measurements: Take field measurements as required to fit the Work properly. Recheck
measurements before installing each product. Where portions of the Work are indicated to fit to
other construction, verify dimensions of other construction by field measurements before
fabrication. Coordinate fabrication schedule with construction progress to avoid delaying the
Work.
B. Space Requirements: Verify space requirements and dimensions of items shown
diagrammatically on Drawings.
C. Review of Contract Documents and Field Conditions: Immediately on discovery of the need for
clarification of the Contract Documents, submit a request for information to Architect. Include
a detailed description of problem encountered, together with recommendations for changing the
Contract Documents.
3.3 CONSTRUCTION LAYOUT (Not Used)
3.4 FIELD ENGINEERING (Not Used)
3.5 INSTALLATION
A. General: Locate the Work and components of the Work accurately, in correct alignment and
elevation, as indicated.
1. Make vertical work plumb and make horizontal work level.
2. Where space is limited, install components to maximize space available for maintenance
and ease of removal for replacement.
B. Comply with manufacturer's written instructions and recommendations for installing products in
applications indicated.
C. Install products at the time and under conditions that will ensure the best possible results.
Maintain conditions required for product performance until Substantial Completion.
D. Conduct construction operations so no part of the Work is subjected to damaging operations or
loading in excess of that expected during normal conditions of occupancy.
E. Tools and Equipment: Do not use tools or equipment that produce harmful noise levels.
F. Templates: Obtain and distribute to the parties involved templates for work specified to be
factory prepared and field installed. Check Shop Drawings of other work to confirm that
adequate provisions are made for locating and installing products to comply with indicated
requirements.
G. Anchors and Fasteners: Provide anchors and fasteners as required to anchor each component
securely in place, accurately located and aligned with other portions of the Work.
edm FACILITIES ROOF REPLACEMENT
Smith College, Northampton, MA
EXECUTION REQUIREMENTS 01700 - 3
1. Mounting Heights: Where mounting heights are not indicated, mount components at
heights directed by Architect.
2. Allow for building movement, including thermal expansion and contraction.
3. Coordinate installation of anchorages. Furnish setting drawings, templates, and
directions for installing anchorages, including sleeves, concrete inserts, anchor bolts, and
items with integral anchors, that are to be embedded in concrete or masonry. Deliver
such items to Project site in time for installation.
H. Joints: Make joints of uniform width. Where joint locations in exposed work are not indicated,
arrange joints for the best visual effect. Fit exposed connections together to form hairline joints.
I. Hazardous Materials: Use products, cleaners, and installation materials that are not considered
hazardous.
3.6 PROGRESS CLEANING
A. General: Clean Project site and work areas daily, including common areas. Coordinate
progress cleaning for joint-use areas where more than one installer has worked. Enforce
requirements strictly. Dispose of materials lawfully.
1. Comply with requirements in NFPA 241 for removal of combustible waste materials and
debris.
2. Do not hold materials more than 7 days during normal weather or 3 days if the
temperature is expected to rise above 80 deg F.
3. Containerize hazardous and unsanitary waste materials separately from other waste.
Mark containers appropriately and dispose of legally, according to regulations.
B. Site: Maintain Project site free of waste materials and debris.
C. Work Areas: Clean areas where work is in progress to the level of cleanliness necessary for
proper execution of the Work.
1. Remove liquid spills promptly.
2. Where dust would impair proper execution of the Work, broom-clean or vacuum the
entire work area, as appropriate.
D. Installed Work: Keep installed work clean. Clean installed surfaces according to written
instructions of manufacturer or fabricator of product installed, using only cleaning materials
specifically recommended. If specific cleaning materials are not recommended, use cleaning
materials that are not hazardous to health or property and that will not damage exposed surfaces.
E. Concealed Spaces: Remove debris from concealed spaces before enclosing the space.
F. Exposed Surfaces in Finished Areas: Clean exposed surfaces and protect as necessary to ensure
freedom from damage and deterioration at time of Substantial Completion.
G. Waste Disposal: Burying or burning waste materials on-site will not be permitted. Washing
waste materials down sewers or into waterways will not be permitted.
edm FACILITIES ROOF REPLACEMENT
Smith College, Northampton, MA
EXECUTION REQUIREMENTS 01700 - 4
H. During handling and installation, clean and protect construction in progress and adjoining
materials already in place. Apply protective covering where required to ensure protection from
damage or deterioration at Substantial Completion.
I. Clean and provide maintenance on completed construction as frequently as necessary through
the remainder of the construction period. Adjust and lubricate operable components to ensure
operability without damaging effects.
J. Limiting Exposures: Supervise construction operations to assure that no part of the
construction, completed or in progress, is subject to harmful, dangerous, damaging, or otherwise
deleterious exposure during the construction period.
3.7 STARTING AND ADJUSTING
A. Start equipment and operating components to confirm proper operation. Remove
malfunctioning units, replace with new units, and retest.
B. Adjust operating components for proper operation without binding. Adjust equipment for
proper operation.
C. Test each piece of equipment to verify proper operation. Test and adjust controls and safeties.
Replace damaged and malfunctioning controls and equipment.
D. Manufacturer's Field Service: If a factory-authorized service representative is required to
inspect field-assembled components and equipment installation, comply with qualification
requirements in Division 1 Section "Quality Requirements."
3.8 PROTECTION OF INSTALLED CONSTRUCTION
A. Provide final protection and maintain conditions that ensure installed Work is without damage
or deterioration at time of Substantial Completion.
B. Comply with manufacturer's written instructions for temperature and relative humidity.
3.9 CORRECTION OF THE WORK
A. Repair or remove and replace defective construction. Restore damaged substrates and finishes.
Comply with requirements in Division 1 Section "Cutting and Patching."
1. Repairing includes replacing defective parts, refinishing damaged surfaces, touching up
with matching materials, and properly adjusting operating equipment.
B. Restore permanent facilities used during construction to their specified condition.
C. Remove and replace damaged surfaces that are exposed to view if surfaces cannot be repaired
without visible evidence of repair.
D. Repair components that do not operate properly. Remove and replace operating components
that cannot be repaired.
edm FACILITIES ROOF REPLACEMENT
Smith College, Northampton, MA
EXECUTION REQUIREMENTS 01700 - 5
E. Remove and replace chipped, scratched, and broken glass or reflective surfaces.
END OF SECTION 01700
edm FACILITIES ROOF REPLACEMENT
Smith College, Northampton, MA
CUTTING AND PATCHING 01731 - 1
SECTION 01731 - CUTTING AND PATCHING
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes procedural requirements for cutting and patching.
1.2 SUBMITTALS
A. Cutting and Patching Proposal: Submit a proposal describing procedures at least 5 days before
the time cutting and patching will be performed, requesting approval to proceed. Include the
following information:
1. Extent: Describe cutting and patching, show how they will be performed, and indicate
why they cannot be avoided.
2. Changes to In-Place Construction: Describe anticipated results. Include changes to
structural elements and operating components as well as changes in building's appearance
and other significant visual elements.
3. Products: List products to be used and firms or entities that will perform the Work.
4. Dates: Indicate when cutting and patching will be performed.
5. Utility Services and Mechanical/Electrical Systems: List services/systems that cutting
and patching procedures will disturb or affect. List services/systems that will be
relocated and those that will be temporarily out of service. Indicate how long
services/systems will be disrupted.
6. Structural Elements: Where cutting and patching involve adding reinforcement to
structural elements, submit details and engineering calculations showing integration of
reinforcement with original structure.
7. Architect's Approval: Obtain approval of cutting and patching proposal before cutting
and patching. Approval does not waive right to later require removal and replacement of
unsatisfactory work.
1.3 QUALITY ASSURANCE
A. Structural Elements: Do not cut and patch structural elements in a manner that could change
their load-carrying capacity or load-deflection ratio.
B. Operational Elements: Do not cut and patch operating elements and related components in a
manner that results in reducing their capacity to perform as intended or that results in increased
maintenance or decreased operational life or safety
C. Miscellaneous Elements: Do not cut and patch miscellaneous elements or related components
in a manner that could change their load-carrying capacity, that results in reducing their
capacity to perform as intended, or that results in increased maintenance or decreased
operational life or safety.
edm FACILITIES ROOF REPLACEMENT
Smith College, Northampton, MA
CUTTING AND PATCHING 01731 - 2
D. Visual Requirements: Do not cut and patch construction in a manner that results in visual
evidence of cutting and patching. Do not cut and patch construction exposed on the exterior or
in occupied spaces in a manner that would, in Architect's opinion, reduce the building's
aesthetic qualities. Remove and replace construction that has been cut and patched in a visually
unsatisfactory manner.
1.4 WARRANTY
A. Existing Warranties: Remove, replace, patch, and repair materials and surfaces cut or damaged
during cutting and patching operations, by methods and with materials so as not to void existing
warranties.
PART 2 - PRODUCTS
2.1 MATERIALS
A. General: Comply with requirements specified in other Sections.
B. In-Place Materials: Use materials identical to in-place materials. For exposed surfaces, use
materials that visually match in-place adjacent surfaces to the fullest extent possible.
1. If identical materials are unavailable or cannot be used, use materials that, when installed,
will match the visual and functional performance of in-place materials.
PART 3 - EXECUTION
3.1 EXAMINATION
A. Examine surfaces to be cut and patched and conditions under which cutting and patching are to
be performed.
1. Compatibility: Before patching, verify compatibility with and suitability of substrates,
including compatibility with in-place finishes or primers.
2. Proceed with installation only after unsafe or unsatisfactory conditions have been
corrected.
3.2 PREPARATION
A. Temporary Support: Provide temporary support of Work to be cut.
B. Protection: Protect in-place construction during cutting and patching to prevent damage.
Provide protection from adverse weather conditions for portions of Project that might be
exposed during cutting and patching operations.
C. Adjoining Areas: Avoid interference with use of adjoining areas or interruption of free passage
to adjoining areas.
edm FACILITIES ROOF REPLACEMENT
Smith College, Northampton, MA
CUTTING AND PATCHING 01731 - 3
3.3 PERFORMANCE
A. General: Employ skilled workers to perform cutting and patching. Proceed with cutting and
patching at the earliest feasible time, and complete without delay.
1. Cut in-place construction to provide for installation of other components or performance
of other construction, and subsequently patch as required to restore surfaces to their
original condition.
B. Cutting: Cut in-place construction by sawing, drilling, breaking, chipping, grinding, and similar
operations, including excavation, using methods least likely to damage elements retained or
adjoining construction. If possible, review proposed procedures with original Installer; comply
with original Installer's written recommendations.
1. In general, use hand or small power tools designed for sawing and grinding, not
hammering and chopping. Cut holes and slots as small as possible, neatly to size
required, and with minimum disturbance of adjacent surfaces. Temporarily cover
openings when not in use.
2. Finished Surfaces: Cut or drill from the exposed or finished side into concealed surfaces.
3. Masonry: Cut using a cutting machine, such as an abrasive saw or a diamond-core drill.
4. Proceed with patching after construction operations requiring cutting are complete.
C. Patching: Patch construction by filling, repairing, refinishing, closing up, and similar operations
following performance of other Work. Patch with durable seams that are as invisible as
possible. Provide materials and comply with installation requirements specified in other
Sections.
1. Inspection: Where feasible, test and inspect patched areas after completion to
demonstrate integrity of installation.
2. Exposed Finishes: Restore exposed finishes of patched areas and extend finish
restoration into retained adjoining construction in a manner that will eliminate evidence
of patching and refinishing.
3. Floors and Walls: Where walls or partitions that are removed extend one finished area
into another, patch and repair floor and wall surfaces in the new space. Provide an even
surface of uniform finish, color, texture, and appearance. Remove in-place floor and wall
coverings and replace with new materials, if necessary, to achieve uniform color and
appearance.
4. Ceilings: Patch, repair, or rehang in-place ceilings as necessary to provide an even-plane
surface of uniform appearance.
5. Exterior Building Enclosure: Patch components in a manner that restores enclosure to a
weathertight condition.
D. Cleaning: Clean areas and spaces where cutting and patching are performed. Completely
remove paint, mortar, oils, putty, and similar materials.
END OF SECTION 01731
edm FACILITIES ROOF REPLACEMENT
Smith College, Northampton, MA
SELECTIVE DEMOLITION 01732 - 1
SECTION 01732 - SELECTIVE DEMOLITION
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes the following:
1. Salvage of existing items to be reused or recycled.
1.2 DEFINITIONS
A. Remove: Detach items from existing construction and legally dispose of them off-site, unless
indicated to be removed and salvaged or removed and reinstalled.
B. Remove and Reinstall: Detach items from existing construction, prepare them for reuse, and
reinstall them where indicated.
C. Existing to Remain: Existing items of construction that are not to be removed and that are not
otherwise indicated to be removed, removed and salvaged, or removed and reinstalled.
1.3 SUBMITTALS
A. Schedule of Selective Demolition Activities: Indicate detailed sequence of selective demolition
and removal work.
B. Landfill Records: Indicate receipt and acceptance of hazardous wastes by a landfill facility
licensed to accept hazardous wastes.
1. Comply with submittal requirements in Division 1 Section "Construction Waste
Management."
1.4 QUALITY ASSURANCE
A. Regulatory Requirements: Comply with governing EPA notification regulations before
beginning selective demolition. Comply with hauling and disposal regulations of authorities
having jurisdiction.
B. Standards: Comply with ANSI A10.6 and NFPA 241.
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1.5 PROJECT CONDITIONS
A. Conditions existing at time of inspection for bidding purpose will be maintained by Owner as
far as practical.
B. Notify Architect of discrepancies between existing conditions and Drawings before proceeding
with selective demolition.
C. Hazardous Materials: It is not expected that hazardous materials will be encountered in the
Work, other than lead in the existing windows.
1. Lead-containing windows will be disposed of as special waste by this Contractor.
2. If other materials suspected of containing hazardous materials are encountered, do not
disturb; immediately notify Architect and Owner. Owner will remove hazardous
materials under a separate contract.
D. Storage or sale of removed items or materials on-site is not permitted.
1.6 WARRANTY
A. Existing Warranties: Remove, replace, patch, and repair materials and surfaces cut or damaged
during selective demolition, by methods and with materials so as not to void existing warranties.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION
3.1 EXAMINATION
A. Survey existing conditions and correlate with requirements indicated to determine extent of
selective demolition required.
B. Inventory and record the condition of items to be removed and reinstalled.
C. When unanticipated mechanical, electrical, or structural elements that conflict with intended
function or design are encountered, investigate and measure the nature and extent of conflict.
Promptly submit a written report to Architect.
D. Perform surveys as the Work progresses to detect hazards resulting from selective demolition
activities.
3.2 PREPARATION
A. Site Access and Temporary Controls: Conduct selective demolition and debris-removal
operations to ensure minimum interference with roads, streets, walks, walkways, and other
adjacent occupied and used facilities.
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1. Comply with requirements for access and protection specified in Division 1 Section
"Temporary Facilities and Controls."
B. Temporary Facilities: Provide temporary barricades and other protection required to prevent
injury to people and damage to adjacent buildings and facilities to remain.
3.3 SELECTIVE DEMOLITION
A. General: Demolish and remove existing construction only to the extent required by new
construction and as indicated. Use methods required to complete the Work within limitations of
governing regulations and as follows:
1. Neatly cut openings and holes plumb, square, and true to dimensions required. Use
cutting methods least likely to damage construction to remain or adjoining construction.
Use hand tools or small power tools designed for sawing or grinding, not hammering and
chopping, to minimize disturbance of adjacent surfaces. Temporarily cover openings to
remain.
2. Cut or drill from the exposed or finished side into concealed surfaces to avoid marring
existing finished surfaces.
B. Removed and Reinstalled Items:
1. Clean and repair items to functional condition adequate for intended reuse. Paint
equipment to match new equipment.
2. Reinstall items in locations indicated. Comply with installation requirements for new
materials and equipment. Provide connections, supports, and miscellaneous materials
necessary to make item functional for use indicated.
C. Existing Items to Remain: Protect construction indicated to remain against damage and soiling
during selective demolition.
3.4 DISPOSAL OF DEMOLISHED MATERIALS
A. General: Remove demolished materials from Project site and legally dispose of them in an
EPA-approved landfill.
B. Burning: Do not burn demolished materials.
C. Disposal: Transport demolished materials off Owner's property and legally dispose of them.
3.5 CLEANING
A. Clean adjacent structures and improvements of dust, dirt, and debris caused by selective
demolition operations. Return adjacent areas to condition existing before selective demolition
operations began.
END OF SECTION 01732
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CLOSEOUT PROCEDURES 01770 - 1
SECTION 01770 - CLOSEOUT PROCEDURES
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes administrative and procedural requirements for contract closeout,
including, but not limited to, the following:
1. Inspection procedures.
2. Warranties.
3. Final cleaning.
B. See Division 1 Section "Payment Procedures" for requirements for Applications for Payment
for Substantial and Final Completion.
C. See Division 1 Section "Operation and Maintenance Data" for operation and maintenance
manual requirements.
1.2 SUBSTANTIAL COMPLETION
A. Preliminary Procedures: Before requesting inspection for determining date of Substantial
Completion, complete the following. List items below that are incomplete in request.
1. Prepare a list of items to be completed and corrected (punch list), the value of items on
the list, and reasons why the Work is not complete.
2. Advise Owner of pending insurance changeover requirements.
3. Submit specific warranties, workmanship bonds, maintenance service agreements, final
certifications, and similar documents.
4. Obtain and submit releases permitting Owner unrestricted use of the Work and access to
services and utilities. Include occupancy permits, operating certificates, and similar
releases.
5. Prepare and submit Project Record Documents, operation and maintenance manuals,
6. Deliver tools, spare parts, extra materials, and similar items to location designated by
Owner. Label with manufacturer's name and model number where applicable.
7. Terminate and remove temporary facilities from Project site, along with mockups,
construction tools, and similar elements.
8. Submit changeover information related to Owner's occupancy, use, operation, and
maintenance.
9. Complete final cleaning requirements, including touchup painting.
10. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual
defects.
B. Inspection: Submit a written request for inspection for Substantial Completion. On receipt of
request, Architect will either proceed with inspection or notify Contractor of unfulfilled
requirements. Architect will prepare the Certificate of Substantial Completion after inspection
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or will notify Contractor of items, either on Contractor's list or additional items identified by
Architect, that must be completed or corrected before certificate will be issued.
1. Reinspection: Request reinspection when the Work identified in previous inspections as
incomplete is completed or corrected.
2. Results of completed inspection will form the basis of requirements for Final
Completion.
1.3 FINAL COMPLETION
A. Preliminary Procedures: Before requesting final inspection for determining date of Final
Completion, complete the following:
1. Submit a final Application for Payment according to Division 1 Section "Payment
Procedures."
2. Submit certified copy of Architect's Substantial Completion inspection list of items to be
completed or corrected (punch list), endorsed and dated by Architect. The certified copy
of the list shall state that each item has been completed or otherwise resolved for
acceptance.
3. Submit evidence of final, continuing insurance coverage complying with insurance
requirements.
4. Instruct Owner's personnel in operation, adjustment, and maintenance of products,
equipment, and systems.
B. Inspection: Submit a written request for final inspection for acceptance. On receipt of request,
Architect will either proceed with inspection or notify Contractor of unfulfilled requirements.
Architect will prepare a final Certificate for Payment after inspection or will notify Contractor
of construction that must be completed or corrected before certificate will be issued.
1. Reinspection: Request reinspection when the Work identified in previous inspections as
incomplete is completed or corrected.
1.4 LIST OF INCOMPLETE ITEMS (PUNCH LIST)
A. Preparation: Submit 3 copies of list. Include name and identification of each space and area
affected by construction operations for incomplete items and items needing correction
including, if necessary, areas disturbed by Contractor that are outside the limits of construction.
1.5 WARRANTIES
A. Submittal Time: Submit written warranties on request of Architect for designated portions of
the Work where commencement of warranties other than date of Substantial Completion is
indicated.
B. Organize warranty documents into an orderly sequence based on the table of contents of the
Project Manual.
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1. Bind warranties and bonds in heavy-duty, 3-ring, vinyl-covered, loose-leaf binders,
thickness as necessary to accommodate contents, and sized to receive 8-1/2-by-11-inch
paper.
2. Provide heavy paper dividers with plastic-covered tabs for each separate warranty. Mark
tab to identify the product or installation. Provide a typed description of the product or
installation, including the name of the product and the name, address, and telephone
number of Installer.
3. Identify each binder on the front and spine with the typed or printed title
"WARRANTIES," Project name, and name of Contractor.
C. Provide additional copies of each warranty to include in operation and maintenance manuals.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or
fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially
hazardous to health or property or that might damage finished surfaces.
PART 3 - EXECUTION
3.1 FINAL CLEANING
A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply
with local laws and ordinances and Federal and local environmental and antipollution
regulations.
B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean each
surface or unit to condition expected in an average commercial building cleaning and
maintenance program. Comply with manufacturer's written instructions.
1. Complete the following cleaning operations before requesting inspection for certification
of Substantial Completion for entire Project or for a portion of Project:
a. Clean Project site, yard, and grounds, in areas disturbed by construction activities,
including landscape development areas, of rubbish, waste material, litter, and other
foreign substances.
b. Sweep paved areas broom clean. Remove petrochemical spills, stains, and other
foreign deposits.
c. Rake grounds that are neither planted nor paved to a smooth, even-textured
surface.
d. Remove tools, construction equipment, machinery, and surplus material from
Project site.
e. Remove snow and ice to provide safe access to building.
f. Clean exposed exterior and interior hard-surfaced finishes to a dirt-free condition,
free of stains, films, and similar foreign substances. Avoid disturbing natural
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weathering of exterior surfaces. Restore reflective surfaces to their original
condition.
g. Remove debris and surface dust from limited access spaces, including roofs,
plenums, shafts, trenches, equipment vaults, manholes, attics, and similar spaces.
h. Sweep concrete floors broom clean in unoccupied spaces.
i. Vacuum carpet and similar soft surfaces, removing debris and excess nap;
shampoo if visible soil or stains remain.
j. Clean transparent materials, including mirrors and glass in doors and windows.
Remove glazing compounds and other noticeable, vision-obscuring materials.
Replace chipped or broken glass and other damaged transparent materials. Polish
mirrors and glass, taking care not to scratch surfaces.
k. Remove labels that are not permanent.
l. Touch up and otherwise repair and restore marred, exposed finishes and surfaces.
Replace finishes and surfaces that cannot be satisfactorily repaired or restored or
that already show evidence of repair or restoration.
1) Do not paint over "UL" and similar labels, including mechanical and
electrical nameplates.
m. Leave Project clean and ready for occupancy.
C. Comply with safety standards for cleaning. Do not burn waste materials. Do not bury debris or
excess materials on Owner's property. Do not discharge volatile, harmful, or dangerous
materials into drainage systems. Remove waste materials from Project site and dispose of
lawfully.
END OF SECTION 01770
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OPERATION AND MAINTENANCE DATA 01782 - 1
SECTION 01782 - OPERATION AND MAINTENANCE DATA
PART 1 - GENERAL
1.1 SUMMARY
A. This Section includes administrative and procedural requirements for preparing operation and
maintenance manuals, including the following:
1. Operation manuals for systems, subsystems, and equipment.
2. Maintenance manuals for the care and maintenance of products.
B. See Divisions 2 through 16 Sections for specific operation and maintenance manual
requirements for the Work in those Sections.
1.2 SUBMITTALS
A. Manual: Submit three copies or one electronic copy of each manual in final form at least 5 days
before final inspection. Architect will return copy with comments within 5 days after final
inspection.
1. Correct or modify each manual to comply with Architect's comments. Submit 3 copies or
one electronic copy of each corrected manual within 5 days of receipt of Architect's
comments.
PART 2 - PRODUCTS
2.1 MANUALS, GENERAL
A. Organization: Unless otherwise indicated, organize each manual into a separate section for each
system and subsystem, and a separate section for each piece of equipment not part of a system.
Each manual shall contain a title page, table of contents, and manual contents.
B. Title Page: Enclose title page in transparent plastic sleeve. Include the following information:
1. Subject matter included in manual.
2. Name and address of Project.
3. Name and address of Owner.
4. Date of submittal.
5. Name, address, and telephone number of Contractor.
6. Name and address of Architect.
7. Cross-reference to related systems in other operation and maintenance manuals.
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C. Table of Contents: List each product included in manual, identified by product name, indexed
to the content of the volume, and cross-referenced to Specification Section number in Project
Manual.
D. Manual Contents: Organize into sets of manageable size. Arrange contents alphabetically by
system, subsystem, and equipment. If possible, assemble instructions for subsystems,
equipment, and components of one system into a single binder.
1. Binders: Heavy-duty, 3-ring, vinyl-covered, loose-leaf binders, in thickness necessary to
accommodate contents, sized to hold 8-1/2-by-11-inch paper; with clear plastic sleeve on
spine to hold label describing contents and with pockets inside covers to hold folded
oversize sheets.
a. Identify each binder on front and spine, with printed title "OPERATION AND
MAINTENANCE MANUAL," Project title or name, and subject matter of
contents. Indicate volume number for multiple-volume sets.
2. Dividers: Heavy-paper dividers with plastic-covered tabs for each section. Mark each
tab to indicate contents. Include typed list of products and major components of
equipment included in the section on each divider, cross-referenced to Specification
Section number and title of Project Manual.
3. Protective Plastic Sleeves: Transparent plastic sleeves designed to enclose diagnostic
software diskettes for computerized electronic equipment.
4. Drawings: Attach reinforced, punched binder tabs on drawings and bind with text.
a. If oversize drawings are necessary, fold drawings to same size as text pages and
use as foldouts.
b. If drawings are too large to be used as foldouts, fold and place drawings in labeled
envelopes and bind envelopes in rear of manual. At appropriate locations in
manual, insert typewritten pages indicating drawing titles, descriptions of contents,
and drawing locations.
2.2 PRODUCT MAINTENANCE MANUAL
A. Content: Organize manual into a separate section for each product, material, and finish.
Include source information, product information, maintenance procedures, repair materials and
sources, and warranties and bonds, as described below.
B. Source Information: List each product included in manual, identified by product name and
arranged to match manual's table of contents. For each product, list name, address, and
telephone number of Installer or supplier and maintenance service agent, and cross-reference
Specification Section number and title in Project Manual.
C. Product Information: Include the following, as applicable:
1. Product name and model number.
2. Manufacturer's name.
3. Color, pattern, and texture.
4. Material and chemical composition.
5. Reordering information for specially manufactured products.
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D. Maintenance Procedures: Include manufacturer's written recommendations and inspection
procedures, types of cleaning agents, methods of cleaning, schedule for cleaning and
maintenance, and repair instructions.
E. Repair Materials and Sources: Include lists of materials and local sources of materials and
related services.
F. Warranties and Bonds: Include copies of warranties and bonds and lists of circumstances and
conditions that would affect validity of warranties or bonds.
PART 3 - EXECUTION
3.1 MANUAL PREPARATION
A. Product Maintenance Manual: Assemble a complete set of maintenance data indicating care
and maintenance of each product, material, and finish incorporated into the Work.
B. Manufacturers' Data: Where manuals contain manufacturers' standard printed data, include
only sheets pertinent to product or component installed. Mark each sheet to identify each
product or component incorporated into the Work. If data include more than one item in a
tabular format, identify each item using appropriate references from the Contract Documents.
Identify data applicable to the Work and delete references to information not applicable.
C. Drawings: Prepare drawings supplementing manufacturers' printed data to illustrate the
relationship of component parts of equipment and systems and to illustrate control sequence and
flow diagrams. Coordinate these drawings with information contained in Record Drawings to
ensure correct illustration of completed installation.
1. Do not use original Project Record Documents as part of operation and maintenance
manuals.
D. Comply with Division 1 Section "Closeout Procedures" for schedule for submitting operation
and maintenance documentation.
END OF SECTION 01782
SECTION 061000 - ROUGH CARPENTRY
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and Division 1 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section Includes:
1. Rooftop equipment bases and support curbs.
2. Wood blocking and nailers.
1.3 ACTION SUBMITTALS
A. Product Data: For each type of process and factory-fabricated product.
1. Include data for wood-preservative treatment from chemical treatment manufacturer and
certification by treating plant that treated materials comply with requirements. Indicate
type of preservative used and net amount of preservative retained.
2. For products receiving a waterborne treatment, include statement that moisture content
of treated materials was reduced to levels specified before shipment to Project site.
3. Include copies of warranties from chemical treatment manufacturers for each type of
treatment.
1.4 DELIVERY, STORAGE, AND HANDLING
A. Stack lumber flat with spacers beneath and between each bundle to provide air circulation.
Protect lumber from weather by covering with waterproof sheeting, securely anchored. Provide
for air circulation around stacks and under coverings.
PART 2 - PRODUCTS
2.1 WOOD PRODUCTS, GENERAL
A. Lumber: DOC PS 20 and applicable rules of grading agencies indicated. If no grading agency
is indicated, provide lumber that complies with the applicable rules of any rules-writing agency
certified by the ALSC Board of Review. Provide lumber graded by an agency certified by the
ALSC Board of Review to inspect and grade lumber under the rules indicated.
1. Factory mark each piece of lumber with grade stamp of grading agency.
2. Where nominal sizes are indicated, provide actual sizes required by DOC PS 20 for
moisture content specified. Where actual sizes are indicated, they are minimum dressed
sizes for dry lumber.
B. Maximum Moisture Content of Lumber: 19 percent unless otherwise indicated.
2.2 WOOD-PRESERVATIVE-TREATED LUMBER
A. Preservative Treatment by Pressure Process: AWPA U1; Use Category UC3b for exterior
construction not in contact with the ground.
1. Preservative Chemicals: Acceptable to authorities having jurisdiction and containing no
arsenic or chromium.
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B. Kiln-dry lumber after treatment to a maximum moisture content of 19 percent. Do not use
material that is warped or that does not comply with requirements for untreated material.
C. Mark lumber with treatment quality mark of an inspection agency approved by the ALSC Board
of Review.
D. Application: Treat all rough carpentry unless otherwise indicated.
2.3 MISCELLANEOUS LUMBER
A. General: Provide miscellaneous lumber indicated and lumber for support or attachment of other
construction, including the following:
1. Blocking.
2. Nailers.
3. Rooftop equipment bases and support curbs.
B. For items of dimension lumber size, provide Standard, Stud, or No. 3 grade lumber of any
species.
C. For blocking and nailers used for attachment of other construction, select and cut lumber to
eliminate knots and other defects that will interfere with attachment of other work.
2.4 FASTENERS
A. General: Provide fasteners of size and type indicated that comply with requirements specified
in this article for material and manufacture.
1. Where rough carpentry is pressure-preservative treated provide fasteners of Type 304
stainless steel.
PART 3 - EXECUTION
3.1 INSTALLATION, GENERAL
A. Provide blocking and framing as indicated and as required to support items indicated.
B. Sort and select lumber so that natural characteristics will not interfere with installation or with
fastening other materials to lumber. Do not use materials with defects that interfere with
function of member or pieces that are too small to use with minimum number of joints or
optimum joint arrangement.
C. Comply with AWPA M4 for applying field treatment to cut surfaces of preservative-treated
lumber.
1. Use inorganic boron for items that are continuously protected from liquid water.
2. Use copper naphthenate for items not continuously protected from liquid water.
D. Securely attach rough carpentry work to substrate by anchoring and fastening as indicated,
complying with the following:
1. Table 2304.9.1, "Fastening Schedule," in ICC's International Building Code.
END OF SECTION 061000
SECTION 070150-PREPARATION FOR RE-ROOFING
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section Includes:
1. Roof tear-off.
2. Removal of base flashings.
1.3 MATERIALS OWNERSHIP
A. Except for items or materials indicated to be reused, reinstalled, or otherwise indicated to
remain Owner's property, demolished materials shall become Contractor's property and shall be
removed from Project site.
1.4 DEFINITIONS
A. Roofing Terminology: Refer to ASTM D 1079 and glossary in NRCA's "The NRCA Roofing and
Waterproofing Manual" for definition of terms related to roofing work in this Section.
B. Existing Membrane Roofing System: See drawings for description.
C. Roof Tear-Off: Removal of existing membrane roofing system from deck.
D. Remove: Detach items from existing construction and legally dispose of them off-site unless
indicated to be removed and reinstalled.
E. Existing to Remain: Existing items of construction that are not indicated to be removed.
1.5 QUALITY ASSURANCE
A. Installer Qualifications: Installer of new membrane roofing system.
B. Regulatory Requirements: Comply with governing EPA notification regulations before beginning
membrane roofing removal. Comply with hauling and disposal regulations of authorities having
jurisdiction.
1.6 PROJECT CONDITIONS
A. Owner will occupy portions of building immediately below reroofing area. Conduct reroofing so
Owner's operations will not be disrupted. Provide Owner with not less than 72 hours' notice of
activities that may affect Owner's operations.
1. Coordinate work activities daily with Owner so Owner can place protective dust or water
leakage covers over sensitive equipment or furnishings, shut down HVAC and fire-alarm
or -detection equipment if needed, and evacuate occupants from below the work area.
2. Before working over structurally impaired areas of deck, notify Owner to evacuate
occupants from below the affected area. Verify that occupants below the work area have
been evacuated before proceeding with work over the impaired deck area.
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B. Protect building to be reroofed, adjacent buildings, walkways, site improvements, exterior
plantings, and landscaping from damage or soiling from reroofing operations.
C. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities.
D. Conditions existing at time of inspection for bidding will be maintained by Owner as far as
practical.
1. The results of an analysis of test cores from existing membrane roofing system are
available for Contractor's reference.
E. Weather Limitations: Proceed with reroofing preparation only when existing and forecasted
weather conditions permit Work to proceed without water entering existing roofing system or
building.
F. Hazardous Materials: It is not expected that hazardous materials such as asbestos-containing
materials will be encountered in the Work.
1. If materials suspected of containing hazardous materials are encountered, do not disturb;
immediately notify Architect and Owner. Hazardous materials will be removed by Owner
under a separate contract.
PART 2 - PRODUCTS
2.1 AUXILIARY REROOFING MATERIALS
A. General: Auxiliary reroofing preparation materials recommended by roofing system
manufacturer for intended use and compatible with components of existing and new membrane
roofing system.
B. Metal Flashing Sheet: Metal flashing sheet is specified in Section 076200 "Sheet Metal Flashing
and Trim."
PART 3 - EXECUTION
3.1 PREPARATION
A. Protect existing membrane roofing system that is indicated not to be reroofed.
1. Limit traffic and material storage to areas of existing roofing membrane that have been
protected.
2. Maintain temporary protection and leave in place until replacement roofing has been
completed. Remove temporary protection on completion of reroofing.
B. Coordinate with Owner to shut down air-intake equipment in the vicinity of the Work. Cover air-
intake louvers before proceeding with reroofing work that could affect indoor air quality or
activate smoke detectors in the ductwork.
C. During removal operations, have sufficient and suitable materials on-site to facilitate rapid
installation of temporary protection in the event of unexpected rain.
D. Maintain roof drains in functioning condition to ensure roof drainage at end of each workday.
Prevent debris from entering or blocking roof drains and conductors. Use roof-drain plugs
specifically designed for this purpose. Remove roof-drain plugs at end of each workday, when
no work is taking place, or when rain is forecast.
1. If roof drains are temporarily blocked or unserviceable due to roofing system removal or
partial installation of new membrane roofing system, provide alternative drainage method
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to remove water and eliminate ponding. Do not permit water to enter into or under
existing membrane roofing system components that are to remain.
E. Verify that rooftop utilities and service piping have been shut off before beginning the Work.
3.2 ROOF TEAR-OFF
A. General: Notify Owner each day of extent of roof tear-off proposed for that day and obtain
authorization to proceed.
B. Roof Tear-Off: Remove existing roofing membrane and other membrane roofing system
components down to the deck.
1. Remove fasteners from deck or cut fasteners off slightly above deck surface.
3.3 DECK PREPARATION
A. Inspect deck after tear-off of membrane roofing system.
B. If broken or loose fasteners that secure deck panels to one another or to structure are observed
or if deck appears or feels inadequately attached, immediately notify Architect. Do not proceed
with installation until directed by Architect.
C. If deck surface is not suitable for receiving new roofing or if structural integrity of deck is
suspect, immediately notify Architect. Do not proceed with installation until directed by Architect.
3.4 EXISTING BASE FLASHINGS
A. Remove existing base flashings around parapets, curbs, walls, and penetrations.
1. Clean substrates of contaminants such as asphalt, sheet materials, dirt, and debris.
B. Do not damage metal counterflashings that are to remain. Replace metal counterflashings
damaged during removal with counterflashings of same metal, weight or thickness, and finish.
3.5 DISPOSAL
A. Collect demolished materials and place in containers. Promptly dispose of demolished
materials. Do not allow demolished materials to accumulate on-site.
1. Storage or sale of demolished items or materials on-site is not permitted.
B. Transport and legally dispose of demolished materials off Owner's property.
END OF SECTION 070150
SECTION 075323-ETHYLENE-PROPYLENE-DIENE-MONOMER (EPDM) ROOFING
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section Includes:
1. Adhered EPDM membrane roofing system.
2. Vapor retarder.
3. Roof insulation.
1.3 DEFINITIONS
A. Roofing Terminology: See ASTM D 1079 and glossary of NRCA's "The NRCA Roofing and
Waterproofing Manual" for definitions of terms related to roofing work in this Section.
1.4 PERFORMANCE REQUIREMENTS
A. General Performance: Installed membrane roofing and base flashings shall withstand specified
uplift pressures, thermally induced movement, and exposure to weather without failure due to
defective manufacture, fabrication, installation, or other defects in construction. Membrane
roofing and base flashings shall remain watertight.
B. Material Compatibility: Provide roofing materials that are compatible with one another under
conditions of service and application required, as demonstrated by membrane roofing
manufacturer based on testing and field experience.
C. Roofing System Design: Provide membrane roofing system that is identical to systems that
have been successfully tested by a qualified testing and inspecting agency to resist uplift
pressure calculated according to ASCE/SEI 7.
1. Corner Uplift Pressure: Meet local code requirements.
2. Perimeter Uplift Pressure: Meet local code requirements.
3. Field-of-Roof Uplift Pressure: Meet local code requirements.
1.5 ACTION SUBMITTALS
A. Product Data: For each type of product indicated.
B. Shop Drawings: For roofing system. Include plans, elevations, sections, details, and
attachments to other work.
1. Base flashings and membrane terminations.
2. Tapered insulation, including slopes.
3. Insulation fastening patterns for corner, perimeter, and field-of-roof locations.
1.6 INFORMATIONAL SUBMITTALS
A. Qualification Data: For qualified Installer and manufacturer.
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B. Manufacturer Certificate: Signed by roofing manufacturer certifying that membrane roofing
system complies with requirements specified in "Performance Requirements" Article.
1. Submit evidence of complying with performance requirements.
C. Product Test Reports: Based on evaluation of comprehensive tests performed by manufacturer
and witnessed by a qualified testing agency, for components of membrane roofing system.
D. Research/Evaluation Reports: For components of membrane roofing system, from the ICC-ES.
E. Field quality-control reports.
F. Warranties: Sample of special warranties.
1.7 CLOSEOUT SUBMITTALS
A. Maintenance Data: For membrane roofing system to include in maintenance manuals.
1.8 QUALITY ASSURANCE
A. Manufacturer Qualifications: A qualified manufacturer that is UL listed for membrane roofing
system identical to that used for this Project.
B. Installer Qualifications: A qualified firm that is approved, authorized, or licensed by membrane
roofing system manufacturer to install manufacturer's product and that is eligible to receive
manufacturer's special warranty.
C. Source Limitations: Obtain components including all components for membrane roofing system
from same manufacturer as membrane roofing or approved by membrane roofing manufacturer.
D. Exterior Fire-Test Exposure: ASTM E 108, Class A; for application and roof slopes indicated, as
determined by testing identical membrane roofing materials by a qualified testing agency.
Materials shall be identified with appropriate markings of applicable testing agency.
E. Preinstallation Roofing Conference: Conduct conference at Project site.
1. Meet with Owner, Architect, Owner's insurer if applicable, testing and inspecting agency
representative, roofing Installer, roofing system manufacturer's representative, deck
Installer, and installers whose work interfaces with or affects roofing, including installers
of roof accessories and roof-mounted equipment.
2. Review methods and procedures related to roofing installation, including manufacturer's
written instructions.
3. Review and finalize construction schedule and verify availability of materials, Installer's
personnel, equipment, and facilities needed to make progress and avoid delays.
4. Examine deck substrate conditions and finishes for compliance with requirements,
including flatness and fastening.
5. Review structural loading limitations of roof deck during and after roofing.
6. Review base flashings, special roofing details, roof drainage, roof penetrations,
equipment curbs, and condition of other construction that will affect roofing system.
7. Review governing regulations and requirements for insurance and certificates if
applicable.
8. Review temporary protection requirements for roofing system during and after
installation.
9. Review roof observation and repair procedures after roofing installation.
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1.9 DELIVERY, STORAGE, AND HANDLING
A. Deliver roofing materials to Project site in original containers with seals unbroken and labeled
with manufacturer's name, product brand name and type, date of manufacture, approval or
listing agency markings, and directions for storing and mixing with other components.
B. Store liquid materials in their original undamaged containers in a clean, dry, protected location
and within the temperature range required by roofing system manufacturer. Protect stored liquid
material from direct sunlight.
1. Discard and legally dispose of liquid material that cannot be applied within its stated shelf
life.
C. Protect roof insulation materials from physical damage and from deterioration by sunlight,
moisture, soiling, and other sources. Store in a dry location. Comply with insulation
manufacturer's written instructions for handling, storing, and protecting during installation.
D. Handle and store roofing materials and place equipment in a manner to avoid permanent
deflection of deck.
1.10 PROJECT CONDITIONS
A. Weather Limitations: Proceed with installation only when existing and forecasted weather
conditions permit roofing system to be installed according to manufacturer's written instructions
and warranty requirements.
1.11 WARRANTY
A. Special Warranty: Manufacturer's standard or customized form, without monetary limitation, in
which manufacturer agrees to repair or replace components of membrane roofing system that
fail in materials or workmanship within specified warranty period.
1. Special warranty includes membrane roofing, base flashings, roof insulation, fasteners,
cover boards, roofing accessories, and other components of membrane roofing system.
2. Warranty Period: 20 years from date of Substantial Completion.
B. Special Project Warranty: Installer shall supply Owner with a separate 2 year workmanship
warranty. In the event any work related to roofing, flashing, or metal is found to be within the
Applicator warranty term, defective or otherwise not in accordance with Contract Documents,
the Applicator shall repair that defect at no cost to Owner. Applicator's warranty obligation shall
run directly to Owner.
PART 2 - PRODUCTS
2.1 EPDM MEMBRANE ROOFING
A. EPDM: ASTM D 4637, Type I, non-reinforced, uniform, flexible EPDM sheet.
1. Manufacturers: Subject to compliance with requirements, provide products by one of the
following:
a. Carlisle SynTec Incorporated.
b. Firestone Building Products.
c. Johns Mansville.
2. Thickness: 60 mils, nominal.
3. Exposed Face Color: Black.
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2.2 AUXILIARY MEMBRANE ROOFING MATERIALS
A. General: Auxiliary membrane roofing materials recommended by roofing system manufacturer
for intended use and compatible with membrane roofing.
1. Liquid-type auxiliary materials shall comply with VOC limits of authorities having
jurisdiction.
2. Adhesives and sealants that are not on the exterior side of weather barrier shall comply
with the following limits for VOC content when calculated according to 40 CFR 59,
Subpart D (EPA Method 24):
a. Plastic Foam Adhesives: 50 g/L.
b. Gypsum Board and Panel Adhesives: 50 g/L.
c. Multipurpose Construction Adhesives: 70 g/L.
d. Fiberglass Adhesives: 80 g/L.
e. Single-Ply Roof Membrane Adhesives: 250 g/L.
f. Single-Ply Roof Membrane Sealants: 450 g/L.
g. Nonmembrane Roof Sealants: 300 g/L.
h. Sealant Primers for Nonporous Substrates: 250 g/L.
i. Sealant Primers for Porous Substrates: 775 g/L.
j. Other Adhesives and Sealants: 250 g/L.
B. Sheet Flashing: 60-mil-thick EPDM, partially cured or cured, according to application.
C. Bonding Adhesive: Manufacturer's standard, water based.
D. Seaming Material: Manufacturer's standard, synthetic-rubber polymer primer and 3-inch-wide
minimum, butyl splice tape with release film.
E. Lap Sealant: Manufacturer's standard, single-component sealant, colored to match membrane
roofing.
F. Water Cutoff Mastic: Manufacturer's standard butyl mastic sealant.
G. Metal Termination Bars: Manufacturer's standard, predrilled stainless-steel or aluminum bars,
approximately 1 by 1/8 inchthick; with anchors.
H. Fasteners: Factory-coated steel fasteners and metal or plastic plates complying with corrosion-
resistance provisions in FM Approvals 4470, designed for fastening membrane to substrate,
and acceptable to roofing system manufacturer.
I. Miscellaneous Accessories: Provide pourable sealers, preformed cone and vent sheet
flashings, preformed inside and outside corner sheet flashings, reinforced EPDM securement
strips, T-joint covers, in-seam sealants, termination reglets, cover strips, and other accessories.
2.3 VAPOR RETARDER
A. Laminated Sheet: Polyethylene laminate, two layers, reinforced with cord grid, with maximum
permeance rating of 0.06 perm. Reef Industries' "Griffolyn Type-55 FR.
1. Tape: Pressure-sensitive tape of type recommended by vapor-retarder manufacturer for
sealing joints and penetrations in vapor retarder.
2.4 ROOF INSULATION
A. General: Preformed roof insulation boards manufactured or approved by EPDM membrane
roofing manufacturer, selected from manufacturer's standard sizes suitable for application, of
thicknesses indicated.
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B. Polyisocyanurate Board Insulation: ASTM C 1289, Type II, Class 1, Grade 2, felt or glass-fiber
mat facer on both major surfaces.
C. Tapered Insulation: Provide factory-tapered insulation boards fabricated to slope of 1/4 inch per
12 inches unless otherwise indicated.
D. Provide preformed saddles, crickets, tapered edge strips, and other insulation shapes where
indicated for sloping to drain. Fabricate to slopes indicated.
2.5 INSULATION ACCESSORIES
A. General: Furnish roof insulation accessories recommended by insulation manufacturer for
intended use and compatibility with membrane roofing.
B. Fasteners: Factory-coated steel fasteners and metal or plastic plates complying with corrosion-
resistance provisions in FM Approvals 4470, designed for fastening roof insulation and cover
boards to substrate, and acceptable to roofing system manufacturer.
C. Modified Asphaltic Insulation Adhesive: Insulation manufacturer's recommended modified
asphalt, asbestos-free, cold-applied adhesive formulated to attach roof insulation to substrate or
to another insulation layer.
D. Protection Board: High-density polyisocyanurate (ISO) cover board, 1/2 inch thick.
2.6 WALKWAYS
A. Flexible Walkways: Factory-formed, nonporous, heavy-duty, solid-rubber, slip-resisting, surface-
textured walkway pads or rolls, approximately 3/16 inchthick, and acceptable to membrane
roofing system manufacturer.
PART 3 - EXECUTION
3.1 EXAMINATION
A. Examine substrates, areas, and conditions, with Installer present, for compliance with the
following requirements and other conditions affecting performance of roofing system:
1. Verify that roof openings and penetrations are in place and curbs are set and braced and
that roof drain bodies are securely clamped in place.
2. Verify that wood blocking, curbs, and nailers are securely anchored to roof deck at
penetrations and terminations and that nailers match thicknesses of insulation.
B. Proceed with installation only after unsatisfactory conditions have been corrected.
3.2 PREPARATION
A. Clean substrate of dust, debris, moisture, and other substances detrimental to roofing
installation according to roofing system manufacturer's written instructions. Remove sharp
projections.
B. Prevent materials from entering and clogging roof drains and conductors and from spilling or
migrating onto surfaces of other construction. Remove roof-drain plugs when no work is taking
place or when rain is forecast.
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C. Complete terminations and base flashings and provide temporary seals to prevent water from
entering completed sections of roofing system at the end of the workday or when rain is
forecast. Remove and discard temporary seals before beginning work on adjoining roofing.
3.3 VAPOR-RETARDER INSTALLATION
A. Laminate Sheet: Install laminate-sheet vapor retarder in a single layer over area to receive
vapor retarder, side and end lapping each sheet a minimum of 2 inchesand 6 inches,
respectively. Bond vapor retarder to substrate as follows:
1. Apply adhesive at rate recommended by vapor-retarder manufacturer. Seal laps with
adhesive.
B. Completely seal vapor retarder at terminations, obstructions, and penetrations to prevent air
movement into membrane roofing system.
3.4 INSULATION INSTALLATION
A. Coordinate installing membrane roofing system components so insulation is not exposed to
precipitation or left exposed at the end of the workday.
B. Comply with membrane roofing system and insulation manufacturer's written instructions for
installing roof insulation.
C. Install tapered insulation under area of roofing to conform to slopes indicated.
D. Install insulation under area of roofing to achieve required thickness. Where overall insulation
thickness is 2.7 inchesor greater, install two or more layers with joints of each succeeding layer
staggered from joints of previous layer a minimum of 6 inchesin each direction.
E. Trim surface of insulation where necessary at roof drains so completed surface is flush and
does not restrict flow of water.
F. Install insulation with long joints of insulation in a continuous straight line with end joints
staggered between rows, abutting edges and ends between boards. Fill gaps exceeding 1/4
inchwith insulation.
1. Cut and fit insulation within 1/4 inchof nailers, projections, and penetrations.
G. Mechanically Fastened and Adhered Insulation: Install first layer of insulation to deck using
mechanical fasteners specifically designed and sized for fastening specified board-type roof
insulation to deck type.
1. Fasten first layer of insulation to resist uplift pressure at corners, perimeter, and field of
roof.
H. Install cover boards over insulation with long joints in continuous straight lines with end joints
staggered between rows. Offset joints of insulation below a minimum of 6 inches in each
direction.
1. Fasten cover boards to resist uplift pressure at corners, perimeter, and field of roof.
3.5 ADHERED MEMBRANE ROOFING INSTALLATION
A. Adhere membrane roofing over area to receive roofing according to membrane roofing system
manufacturer's written instructions. Unroll membrane roofing and allow to relax before installing.
B. Start installation of membrane roofing in presence of membrane roofing system manufacturer's
technical personnel.
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C. Accurately align membrane roofing and maintain uniform side and end laps of minimum
dimensions required by manufacturer. Stagger end laps.
D. Bonding Adhesive: Apply to substrate and underside of membrane roofing at rate required by
manufacturer and allow to partially dry before installing membrane roofing. Do not apply to
splice area of membrane roofing.
E. In addition to adhering, mechanically fasten membrane roofing securely at terminations,
penetrations, and perimeters.
F. Apply membrane roofing with side laps shingled with slope of roof deck where possible.
G. Tape Seam Installation: Clean and prime both faces of splice areas, apply splice tape, and
firmly roll side and end laps of overlapping membrane roofing according to manufacturer's
written instructions to ensure a watertight seam installation. Apply lap sealant and seal exposed
edges of membrane roofing terminations.
H. Repair tears, voids, and lapped seams in roofing that does not comply with requirements.
I. Spread sealant or mastic bed over deck drain flange at roof drains and securely seal membrane
roofing in place with clamping ring.
3.6 BASE FLASHING INSTALLATION
A. Install sheet flashings and preformed flashing accessories and adhere to substrates according
to membrane roofing system manufacturer's written instructions.
B. Apply bonding adhesive to substrate and underside of sheet flashing at required rate and allow
to partially dry. Do not apply to seam area of flashing.
C. Flash penetrations and field-formed inside and outside corners with cured or uncured sheet
flashing.
D. Clean splice areas, apply splicing cement, and firmly roll side and end laps of overlapping
sheets to ensure a watertight seam installation. Apply lap sealant and seal exposed edges of
sheet flashing terminations.
E. Terminate and seal top of sheet flashings and mechanically anchor to substrate through
termination bars.
3.7 WALKWAY INSTALLATION
A. Flexible Walkways: Install walkway products in locations indicated. Adhere walkway products to
substrate with compatible adhesive according to roofing system manufacturer's written
instructions.
3.8 FIELD QUALITY CONTROL
A. Testing Agency: Engage a qualified independent testing agency to perform inspections.
B. Final Roof Inspection: Arrange for roofing system manufacturer's technical personnel to inspect
roofing installation on completion.
C. Repair or remove and replace components of membrane roofing system where inspections
indicate that they do not comply with specified requirements.
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D. Additional inspections, at Contractor's expense, will be performed to determine compliance of
replaced or additional work with specified requirements.
3.9 PROTECTING AND CLEANING
A. Protect membrane roofing system from damage and wear during remainder of construction
period. When remaining construction will not affect or endanger roofing, inspect roofing for
deterioration and damage, describing its nature and extent in a written report, with copies to
Architect and Owner.
B. Correct deficiencies in or remove membrane roofing system that does not comply with
requirements, repair substrates and repair or reinstall membrane roofing system to a condition
free of damage and deterioration at time of Substantial Completion and according to warranty
requirements.
C. Clean overspray and spillage from adjacent construction using cleaning agents and procedures
recommended by manufacturer of affected construction.
END OF SECTION 075323
SECTION 076200-SHEET METAL FLASHING AND TRIM
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section Includes:
1. Formed low-slope roof sheet metal fabrications.
1.3 COORDINATION
A. Coordinate sheet metal flashing and trim installation with adjoining roofing and wall materials,
joints, and seams to provide leakproof, secure, and noncorrosive installation.
1.4 ACTION SUBMITTALS
A. Product Data: For each type of product.
1. Include construction details, material descriptions, dimensions of individual components
and profiles, and finishes for each manufactured product and accessory.
B. Shop Drawings: For sheet metal flashing and trim.
1. Include plans, elevations, sections, and attachment details.
2. Detail fabrication and installation layouts, expansion-joint locations, and keyed details.
Distinguish between shop- and field-assembled work.
3. Include identification of material, thickness, weight, and finish for each item and location
in Project.
4. Include details for forming, including profiles, shapes, seams, and dimensions.
5. Include details for joining, supporting, and securing, including layout and spacing of
fasteners, cleats, clips, and other attachments. Include pattern of seams.
6. Include details of termination points and assemblies.
7. Include details of expansion joints and expansion-joint covers, including showing
direction of expansion and contraction from fixed points.
8. Include details of edge conditions, including eaves, ridges, valleys, rakes, crickets, and
counterflashings as applicable.
9. Include details of special conditions.
10. Include details of connections to adjoining work.
11. Detail formed flashing and trim at scale of not less than 1-1/2 inches per 12 inches.
C. Samples for Verification: For each type of exposed finish.
1. Sheet Metal Flashing: 12 inches long by actual width of unit, including finished seam and
in required profile. Include fasteners, cleats, clips, closures, and other attachments.
1.5 QUALITY ASSURANCE
A. Fabricator Qualifications: Employs skilled workers who custom fabricate sheet metal flashing
and trim similar to that required for this Project and whose products have a record of successful
in-service performance.
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1.6 DELIVERY, STORAGE, AND HANDLING
A. Do not store sheet metal flashing and trim materials in contact with other materials that might
cause staining, denting, or other surface damage. Store sheet metal flashing and trim materials
away from uncured concrete and masonry.
B. Protect strippable protective covering on sheet metal flashing and trim from exposure to sunlight
and high humidity, except to extent necessary for period of sheet metal flashing and trim
installation.
PART 2 - PRODUCTS
2.1 PERFORMANCE REQUIREMENTS
A. General: Sheet metal flashing and trim assemblies shall withstand wind loads, structural
movement, thermally induced movement, and exposure to weather without failure due to
defective manufacture, fabrication, installation, or other defects in construction. Completed
sheet metal flashing and trim shall not rattle, leak, or loosen, and shall remain watertight.
B. Sheet Metal Standard for Flashing and Trim: Comply with NRCA's "The NRCA Roofing Manual"
and SMACNA's "Architectural Sheet Metal Manual" requirements for dimensions and profiles
shown unless more stringent requirements are indicated.
C. Thermal Movements: Allow for thermal movements from ambient and surface temperature
changes to prevent buckling, opening of joints, overstressing of components, failure of joint
sealants, failure of connections, and other detrimental effects. Base calculations on surface
temperatures of materials due to both solar heat gain and nighttime-sky heat loss.
1. Temperature Change: 120 deg F, ambient; 180 deg F, material surfaces.
2.2 SHEET METALS
A. General: Protect mechanical and other finishes on exposed surfaces from damage by applying
strippable, temporary protective film before shipping.
B. Aluminum Sheet: ASTM B 209, alloy as standard with manufacturer for finish required, with
temper as required to suit forming operations and performance required; with smooth, flat
surface.
1. Exposed Coil-Coated Finish:
a. Two-Coat Fluoropolymer: AAMA 620. Fluoropolymer finish containing not less than
70 percent PVDF resin by weight in color coat. Prepare, pretreat, and apply
coating to exposed metal surfaces to comply with coating and resin manufacturers'
written instructions.
2. Color: Match existing dark brown roof edge to remain.
3. Concealed Finish: Pretreat with manufacturer's standard white or light-colored acrylic or
polyester backer finish, consisting of prime coat and wash coat with minimum total dry
film thickness of 0.5 mil.
2.3 UNDERLAYMENT MATERIALS
A. Self-Adhering, High-Temperature Sheet: Minimum 30 mils thick, consisting of a slip-resistant
polyethylene- or polypropylene-film top surface laminated to a layer of butyl- or SBS-modified
asphalt adhesive, with release-paper backing; specifically designed to withstand high metal
temperatures beneath metal roofing. Provide primer according to written recommendations of
underlayment manufacturer.
1. Thermal Stability: ASTM D 1970; stable after testing at 240 deg For higher.
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2. Low-Temperature Flexibility: ASTM D 1970; passes after testing at minus 20 deg For
lower.
B. Slip Sheet: Rosin-sized building paper, 3 lb/100 sq. ft. minimum.
2.4 MISCELLANEOUS MATERIALS
A. General: Provide materials and types of fasteners, protective coatings, sealants, and other
miscellaneous items as required for complete sheet metal flashing and trim installation and as
recommended by manufacturer of primary sheet metal unless otherwise indicated.
B. Fasteners: Wood screws, annular threaded nails, self-tapping screws, self-locking rivets and
bolts, and other suitable fasteners designed to withstand design loads and recommended by
manufacturer of primary sheet metal.
1. General: Blind fasteners or self-drilling screws, gasketed, with hex-washer head.
a. Exposed Fasteners: Heads matching color of sheet metal using plastic caps or
factory-applied coating. Provide metal-backed EPDM or PVC sealing washers
under heads of exposed fasteners bearing on weather side of metal.
b. Blind Fasteners: High-strength aluminum or stainless-steel rivets suitable for metal
being fastened.
2. Fasteners for Aluminum Sheet: Aluminum or Series 300 stainless steel.
C. Sealant Tape: Pressure-sensitive, 100 percent solids, polyisobutylene compound sealant tape
with release-paper backing. Provide permanently elastic, nonsag, nontoxic, nonstaining tape 1/2
inch wide and 1/8 inch thick.
D. Elastomeric Sealant: ASTM C 920, elastomeric silicone polymer sealant; of type, grade, class,
and use classifications required to seal joints in sheet metal flashing and trim and remain
watertight.
E. Bituminous Coating: Cold-applied asphalt emulsion according to ASTM D 1187.
F. Asphalt Roofing Cement: ASTM D 4586, asbestos free, of consistency required for application.
2.5 FABRICATION, GENERAL
A. General: Custom fabricate sheet metal flashing and trim to comply with details shown and
recommendations in cited sheet metal standard that apply to design, dimensions, geometry,
metal thickness, and other characteristics of item required. Fabricate sheet metal flashing and
trim in shop to greatest extent possible.
1. Fabricate sheet metal flashing and trim in thickness or weight needed to comply with
performance requirements, but not less than that specified for each application and
metal.
2. Obtain field measurements for accurate fit before shop fabrication.
3. Form sheet metal flashing and trim to fit substrates without excessive oil canning,
buckling, and tool marks; true to line, levels, and slopes; and with exposed edges folded
back to form hems.
4. Conceal fasteners and expansion provisions where possible. Do not use exposed
fasteners on faces exposed to view.
B. Fabrication Tolerances: Fabricate sheet metal flashing and trim that is capable of installation to
a tolerance of 1/4 inch in 20 feet on slope and location lines indicated on Drawings and within
1/8-inchoffset of adjoining faces and of alignment of matching profiles.
C. Expansion Provisions: Form metal for thermal expansion of exposed flashing and trim.
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1. Form expansion joints of intermeshing hooked flanges, not less than 1 inch deep, filled
with sealant concealed within joints.
D. Fabricate cleats and attachment devices from same material as accessory being anchored or
from compatible, noncorrosive metal.
E. Fabricate cleats and attachment devices of sizes as recommended by cited sheet metal
standard for application, but not less than thickness of metal being secured.
F. Do not use graphite pencils to mark metal surfaces.
2.6 LOW-SLOPE ROOF SHEET METAL FABRICATIONS
A. Roof Edge Flashing: Fabricate in minimum 96-inch-long, but not exceeding 12-foot-long
sections. Furnish with 6-inch-wide, joint cover plates. Shop fabricate interior and exterior
corners.
1. Joint Style: Butted with expansion space and 6-inch-wide, concealed backup plate.
2. Fabricate from the Following Materials:
a. Aluminum: 0.050 inch thick.
PART 3 - EXECUTION
3.1 EXAMINATION
A. Examine substrates, areas, and conditions, with Installer present, for compliance with
requirements for installation tolerances, substrate, and other conditions affecting performance of
the Work.
1. Verify compliance with requirements for installation tolerances of substrates.
2. Verify that substrate is sound, dry, smooth, clean, sloped for drainage, and securely
anchored.
3. Verify that air- or water-resistant barriers have been installed over sheathing or backing
substrate to prevent air infiltration or water penetration.
B. Proceed with installation only after unsatisfactory conditions have been corrected.
3.2 UNDERLAYMENT INSTALLATION
A. Self-Adhering Sheet Underlayment: Install self-adhering sheet underlayment, wrinkle free.
Prime substrate if recommended by underlayment manufacturer. Comply with temperature
restrictions of underlayment manufacturer for installation; use primer for installing underlayment
at low temperatures. Apply in shingle fashion to shed water, with end laps of not less than 6
inches staggered 24 inches between courses. Overlap side edges not less than 3-1/2 inches.
Roll laps and edges with roller. Cover underlayment within 14 days.
B. Apply slip sheet, wrinkle free, over underlayment before installing sheet metal flashing and trim.
3.3 INSTALLATION, GENERAL
A. General: Anchor sheet metal flashing and trim and other components of the Work securely in
place, with provisions for thermal and structural movement. Use fasteners, protective coatings,
separators, sealants, and other miscellaneous items as required to complete sheet metal
flashing and trim system.
1. Install sheet metal flashing and trim true to line, levels, and slopes. Provide uniform, neat
seams with minimum exposure of solder, welds, and sealant.
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2. Install sheet metal flashing and trim to fit substrates and to result in watertight
performance. Verify shapes and dimensions of surfaces to be covered before fabricating
sheet metal.
3. Space cleats not more than 12 inches apart. Attach each cleat with at least two fasteners.
Bend tabs over fasteners.
4. Install exposed sheet metal flashing and trim with limited oil canning, and free of buckling
and tool marks.
5. Torch cutting of sheet metal flashing and trim is not permitted.
6. Do not use graphite pencils to mark metal surfaces.
B. Metal Protection: Where dissimilar metals contact each other, or where metal contacts
pressure-treated wood or other corrosive substrates, protect against galvanic action or
corrosion by painting contact surfaces with bituminous coating or by other permanent
separation as recommended by sheet metal manufacturer or cited sheet metal standard.
1. Coat concealed side of uncoated-aluminum sheet metal flashing and trim with
bituminous coating where flashing and trim contact wood, ferrous metal, or cementitious
construction.
2. Underlayment: Where installing sheet metal flashing and trim directly on cementitious or
wood substrates, install underlayment and cover with slip sheet.
C. Expansion Provisions: Provide for thermal expansion of exposed flashing and trim. Space
movement joints at maximum of 12 feet with no joints within 24 inches of corner or intersection.
1. Form expansion joints of intermeshing hooked flanges, not less than 1 inch deep, filled
with sealant concealed within joints.
D. Fasteners: Use fastener sizes that penetrate substrate not less than recommended by fastener
manufacturer to achieve maximum pull-out resistance.
E. Conceal fasteners and expansion provisions where possible in exposed work and locate to
minimize possibility of leakage. Cover and seal fasteners and anchors as required for a tight
installation.
F. Seal joints as required for watertight construction.
1. Use sealant-filled joints unless otherwise indicated. Embed hooked flanges of joint
members not less than 1 inch into sealant. Form joints to completely conceal sealant.
When ambient temperature at time of installation is between 40 and 70 deg F, set joint
members for 50 percent movement each way. Adjust setting proportionately for
installation at higher ambient temperatures. Do not install sealant-type joints at
temperatures below 40 deg F.
3.4 ROOF FLASHING INSTALLATION
A. General: Install sheet metal flashing and trim to comply with performance requirements and
cited sheet metal standard. Provide concealed fasteners where possible, and set units true to
line, levels, and slopes. Install work with laps, joints, and seams that are permanently watertight
and weather resistant.
B. Roof Edge Flashing: Anchor to resist uplift and outward forces according to recommendations in
cited sheet metal standard unless otherwise indicated. Interlock bottom edge of roof edge
flashing with continuous cleat anchored to substrate at staggered 3-inch centers.
Facilities Roof Replacement smt-3808
Smith College SHEET METAL FLASHING AND TRIM
Northampton, MA 076200 - 5
Facilities Roof Replacement smt-3808
Smith College SHEET METAL FLASHING AND TRIM
Northampton, MA 076200 - 6
3.5 ERECTION TOLERANCES
A. Installation Tolerances: Shim and align sheet metal flashing and trim within installed tolerance
of 1/4 inch in 20 feet on slope and location lines indicated on Drawings and within 1/8-inchoffset
of adjoining faces and of alignment of matching profiles.
3.6 CLEANING AND PROTECTION
A. Clean off excess sealants.
B. Remove temporary protective coverings and strippable films as sheet metal flashing and trim
are installed unless otherwise indicated in manufacturer's written installation instructions. On
completion of sheet metal flashing and trim installation, remove unused materials and clean
finished surfaces as recommended by sheet metal flashing and trim manufacturer. Maintain
sheet metal flashing and trim in clean condition during construction.
C. Replace sheet metal flashing and trim that have been damaged or that have deteriorated
beyond successful repair by finish touchup or similar minor repair procedures.
END OF SECTION 076200
1
Facilities Management - Independent Contractor Agreement
Introduction
For Maintenance, Repair, and/or Renovation Work Orders and/or Projects
The Smith College Independent Contractor Agreement is for use on maintenance, repair, and/or renovation
work orders and projects.
This agreement may be used for one-time projects or for multiple projects performed by the same
contractor within a specified time period. Each project performed by the contractor must be described in
the Proposal. The contractor’s proposal must describe the work (scope) for each project, the required
completion date (as applicable) and the cost (time, and material rates – lump sum or not-to-exceed.) Once
an Independent Contractor Agreement has been signed, new Proposals may be added as needed whenever
the work proposed will be completed during the effective dates of the Agreement.
The Agreement covers a number of important subjects, such as how the work is assigned, how the
contractor will be paid for the work, the retainer amount the College will hold, insurance requirements,
warranties and indemnification, and termination provisions.
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Facilities Management
Independent Contractor Agreement
Smith College
1. AGREEMENT. This agreement (“Agreement”) is entered into agreement from ____________ thru
___________ between The Trustees of The Smith College, c/o Campus Facilities Management (Smith
College) and ________________ (“Contractor”), whose business address is ___________________
2.INDEPENDENT CONTRACTOR. It is understood that the relationship of Contractor to Smith College shall
be that of an independent Contractor. Contractor is not the agent, servant, or employee of Smith
College. Smith College shall not determine the manner of performance of the Work or of any manner or
detail of Contractor's operations, and Contractor shall remain solely responsible for all such matters.
3.SCOPE OF THE WORK. Contractor shall furnish all labor, equipment, tools, materials, supplies,
transportation, tests, and supervision required to complete in a workmanlike manner the work
described in the proposal attached to the Purchase Order (PO) when issued or PO if a proposal was not
required. If materials are to be furnished by Smith College it shall be stated on the Proposal. Contractor
shall immediately notify Smith College of any change in the scope of work, performance, or cost of work.
4.PERIOD OF PERFORMANCE. Contract Time is the period of time, including authorized adjustments,
allotted on the Proposal and/or PO for Substantial Completion of the Work. The date of commencement
and the date of Substantial Completion is the date established on the Proposal and PO. The word “day”
means calendar day. A Change Order at the mutual consent of both parties can modify the date of
Substantial Completion.
5.PAYMENTS AND COST CONTROL. Contractor shall normally be paid monthly for work completed during
that time frame unless prior arrangements have been made in writing with Smith College or agreed to
on the Proposal/Scope of Work and corresponding PO.
A. Smith College shall not have any liability above the amount on the PO except in those cases
where there is a properly executed Change Order agreed to by Smith College.
B. Work that is for Time and Material payment is limited to the unit rates accepted on the
Proposal. For Work assigned on a Time and Material basis, a Not-To-Exceed (NTE) cost shall also
be stated on the Proposal. The Contractor shall notify Smith College immediately if work appears
to exceed the NTE cost. Smith College shall not have any liability above that amount except in
those cases where there is a properly executed Change Order.
C. Any rebates for purchased items should be submitted for Smith College by the applicable
contractor and to be credited toward the final invoice. Any local, state, or federal energy rebate
programs should also be explored for inclusion with the project.
6.RETAINAGE. No retainage will be held on this contract.
7.CHANGE ORDERS. All Change Orders shall be submitted for approval in writing prior to the start of any
additional work. On lump sum, contractor will receive no additional payment without a signed Change
Order.
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8.REPRESENTATIONS AND WARRANTY. Contractor represents that it is duly organized, validly existing,
fully licensed, and in good standing under the laws of Massachusetts and all other jurisdictions which
may pertain. Contractor represents that it is financially solvent and is experienced and fully qualified and
competent to perform the Work. Contractor hereby warrants that all materials and equipment
furnished under this contract will be new, of first class quality and free from defects and that the Work
shall be performed in a first class manner.
9.GUARANTY: Contractor agrees that Contractor shall be responsible for all faulty or defective materials,
equipment, and workmanship provided under the terms of the attached PO and/or Proposal and that
Contractor will promptly remedy all defects and pay for any damage to other work resulting therefrom.
In case Contractor fails to remedy such defects within a reasonable amount of time, Smith College may
furnish such materials or complete the Work as necessary to bring the Work up to the standard required
by the Proposal. Contractor agrees to reimburse Smith College fully and promptly for all costs incurred
by Smith College in connection therewith (including reasonable attorney’s fees.)
10.PERMITS, FEES, AND LICENSES. Contractor shall secure and pay for all permits necessary for the Work to
be performed pursuant to the Proposal authorized by Smith College for completion by the Contractor.
Contractor shall not be entitled to reimbursement for any such fees unless otherwise agreed to by Smith
College in writing prior to Contractor's tendering payment for such fees. Contractor shall fully comply
with all permits, licenses, conditions, laws, and regulations affecting the Work.
11.TAX EXEMPT STATUS. Smith College is tax exempt from Federal Excise Tax and Commonwealth of
Massachusetts Sales Tax. All prices are to be adjusted to reflect this exemption. Upon request, the tax-
exempt number shall be furnished to the contractor.
12.USE OF SITE. Contractor shall confine operations to the site of the Work, shall not unreasonably
encumber the site with materials or equipment, and shall keep the Work site clean. Contractor will take
all reasonable measures necessary to avoid disruption of Smith College's operations. Any visits to the
project site must be scheduled with the Owner a minimum of 24 hours in advance.
13.ACCESS. Contractor shall provide Smith College access to the Work site, wherever located, at all times.
Smith College and its representatives shall have the right at all reasonable times to inspect all of
Contractor's books and records which may relate to the Work.
14.ACADEMIC ACTIVITIES: Smith College requires that the Contractor schedule operations so as not to
interfere with academic activities or religious services, to the extent reasonably possible. A copy of the
academic schedule is available to the Contractor.
15.HARASSMENT: Harassment of any kind will not be tolerated on this project or on the Smith College
campus. Contractors and their employees are expected to comply with the Smith College policy
prohibiting harassment and intimidation:
"The college prohibits sexual or any other kind of harassment or intimidation, whether committed by or
against a student, faculty member, supervisor, co-worker, vendor or visitor. Harassment has no place in
our community, whether based on a person’s race, sex, color, creed, religion, national/ethnic origin, age,
handicap, sexual orientation or disabled veteran/Vietnam-era veteran status."
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Contractors and their employees shall also comply with the College's Sexual Harassment policy which
prohibits sexual harassment. A copy of the policy is available from Facilities Management or on the web
at http://www.smith.edu/hr/handbook_104.php
Inappropriate actions or noises either on the construction site or in the surrounding area may be viewed
as harassing behavior. Contractors shall instruct their employees to limit their contact with college
personnel staff or students to professionally necessary interactions. Any occurrence of harassment will
be cause for immediate termination and possibly removal of subcontractor from the site. The
Contractor will strictly enforce these anti-harassment policies.
16.TRAFFIC CONTROLS: Prior to disrupting traffic flow on a campus/city roadway and to avoid causing a
potential hazard to pedestrians or vehicles, the Contractor shall arrange for and pay for security details
through the Smith College Public Safety Office. In all cases, Smith College’s Campus Public Safety Office
shall be the final authority of what activity is a potential hazard to pedestrians or vehicles.
17.OBJECTIONABLE TASKS. As maintained by Smith College, noise generated by Contractors must be
controlled to a maximum level of 80dB. The city of Northampton also has a noise ordinance, which
restricts noise before 7 a.m. and after 11:00 p.m. “Noisy” tasks, as defined by Smith College’s Project
Representative, such as concrete demolition, sawing, or drilling, shall be done during off-hours at no
additional cost to Smith College, unless other times are agreed to in writing. Operations producing
objectionable odors to occupants/users of the project facility/building, such as floor mastic, painting,
etc. shall be performed during off-hours, unless other times are agreed to in writing.
18.WORKERS’ PARKING. The Contractor shall provide for the parking arrangement of all workers for the
Contractor and Subcontractors. Smith College guarantees no parking on campus property unless
specifically stated at the time of bid. The Contractor shall be responsible for enforcing the above parking
control. Certain areas are critical to the operations of Smith College and must be available to the users
and visitors. Contractor and Subcontractors parking outside designated and approved parking areas will
be towed and impounded at their expense. Smith College reserves the right to deduct outstanding
Smith College parking tickets from Contractor or Subcontractors final payment.
19.LANDSCAPING. The Contractor is responsible to take whatever action is necessary to prevent damage to
the landscapes, including lawns, sidewalks, trees and shrubs on Smith College property. Smith College
will review the area with the Contractor, before the job starts to make any notes about the existing
conditions. After the work is completed, Smith College’s representative, along with the Contractor will
review the site. If damage has accrued, it is the responsibility of the Contractor to repair or replace the
shrubs, trees, lawns and sidewalks to the satisfaction of Smith College’s Project Representative. Further
information about protection requirements may be found within bid specifications.
20.COLLEGE OCCUPANCY: Smith College reserves the right to occupy and place equipment in complete
areas of the building prior to Substantial Completion provided that such occupancy does not interfere
with Completion of Work or the health and safety of the faculty, staff, students, visitors, or outside
contractors. All subcontractors are to arrange with the Contractor all deliveries, required storage and
office space, and coordinate the installation of major equipment. The Contractors and Subcontractors
workforce are restricted to the construction area and the construction limit
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21.PERSONNEL: The Contractor agrees to provide as a part of the Work the continuous personal
involvement of key members of the Contractor's staff as necessary. Smith College reserves the right to
obligate the Contractor to make personnel changes upon request.
22.VERIFY MEASUREMENTS: Before ordering any material or equipment or doing any Work, the Contractor
shall verify all measurements and shall be responsible for the correctness of the same. No extra charges
will be allowed on account of differences between actual dimensions and dimensions indicated on the
drawings; the Contractor shall report any differences to the Smith College Project Representative.
23.INTERRUPTION REQUESTS:
A. All utility (electrical, water, sewer, gas, telephone, hot water, steam, and air conditioning)
interruptions are to be made during Smith College’s defined “off hours” unless other times are
agreed to in writing.
B. The Contractor shall request Smith College’s approval a minimum of 72 hours in advance of any
utility interruption. There shall be no additional cost to Smith College.
The General Contractor must notify the Electric Department of the Smith College Facilities
Department by calling the Smith College Electrical Foreman at (413) 585-2411 of any interruption to
the fire alarm or the fire sprinkler system. If the Electrical Foreman cannot be reached at that
number, please call Customer Service at (413) 585-2400 to page the Electrical Foreman. The General
Contractor must also notify the Public Safety Office at (413) 585-2490 of any interruption to the fire
alarm or the fire sprinkler system. If the fire system is shut down, the Contractor will schedule a
shutdown and restart with the Electric and Plumbing Departments of Smith College. If there are any
problems related to the shut down of the systems, the Contractor will be responsible for related
expenses.
C. The Contractor shall submit any requests that differ from the above to the Smith College’s project
representative a minimum of 72 hours in advance. Some changes may be possible depending on the
circumstances and time of the year.
24.SOLID WASTE DISPOSAL:
A. The City of Northampton charges various rates for disposal. Contact the Department of Public
Works at 413-587-1570 for rates and disposal regulations.
B. Smith College recycles the materials listed below which are not to be placed in the trash. The
Supervisor of Grounds at Smith College can answer any questions concerning recyclable materials at
413-585-2459. The Contractor shall take care not to contaminate recyclable receptacles with non-
recyclable materials.
1. Cardboard
2. Mixed paper
3. Newspapers
4. Glossy paper
C. Smith College will have the first right of refusal for all scrap metal. The Project representative for
Smith College will make the necessary decision. All salvaged and/or recycled material will be quantified
and reported to Smith College.
25.CLEAN UP AND DUST CONTROL: At the completion of the Work the Contractor agrees to provide the site
in a "ready for occupancy" condition to Smith College. During the construction the Contractor shall take
all measures necessary to prevent damage/dust to adjacent areas not in the Work site. The Work site
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shall be "policed" each night to a broom clean condition. Materials and tools shall be properly stored in
an orderly manner. The Contractor will provide dumpsters.
26.ENVIRONMENTAL HEALTH AND SAFETY:
A. The Contractor shall establish and enforce safe working procedures at all times during the
performance of Work. The Contractor shall comply with all local, state, and federal laws and
regulations affecting the health and safety of persons and the environment, including, without
limitation, those governing the transportation, use, storage, and disposal of hazardous substances
and materials. Contractor agrees to indemnify Smith College for all damages, settlements, or costs
(including reasonable attorney’s fees), which Smith College incurs as a result of Contractor’s handling
or disposal of any hazardous substances or materials.
B. Contractors working for Smith College are obligated to follow OSHA guidelines.
C. If a conflict between two or more codes, rules, regulations, requirements, and/or standards has
been identified, the requirement that establishes the highest or more stringent level of protection or
safety shall prevail.
D. When necessary because of alteration, construction, demolition, or renovation, the Contractor shall
indicate direction of travel to other means of egress if the primary or closest egress is blocked or
otherwise hampered. Exit signage shall be adequate in number and size as required by the
Massachusetts State Building Code, 780 CMR, 7th edition.
E. A barricade, such as a fence or other similar protection, shall be incorporated and installed with the
approval of the Smith College Project Representative.
1. Hazardous equipment, machines, or vehicles shall be adequately protected and secured to
prevent unauthorized access or use.
2. The Contractor shall be recalled (at their expense) to modify, repair, or replace any and all
fencing that did not properly protect the construction and demolition site.
F. A Hot Work Permit is required for any and all brazing, cutting, heating, roofing, soldering, and
welding that are performed at Smith College. The hot work must be performed in accordance with
the requirements of OSHA and the Massachusetts Fire Prevention Regulations. The Hot Work
Permit must be obtained from the Smith College Physical Plant Environmental Health and Safety
Manager before hot work is initiated. The permits can be short or long duration depending on the
site and work being executed.
G. The Contractor Confined Space Entry Program must meet or exceed the requirements of Smith
College’s Confined Space Entry. Smith College’s Confined Space program is available for review upon
request by the Contractor.
H. This project may have materials that contain asbestos or lead paint. Smith College will provide the
Contractor with a report listing all known hazardous materials. Contractors and their Subcontractors
are obligated to follow all safe work practices as defined by OSHA when working with or around any
materials that contains lead or asbestos. The presence of asbestos, lead or any other hazards not
identified should immediately be brought to the attention of Smith College.
I. Each Contractor (Sub-contractor) shall issue and enforce the use of all personal protection
equipment as required while on-site. The Contractor, Subcontractor and Supplier shall comply will
all the statutory regulations and requirements including but not limited to the following:
- Occupational Safety and health act of 1970 as amended
-29CRF01926 OSHA Hazardous Communications Standards
-State Department of Labor and Industry Division of Industrial Safety
-Insurance Safety Requirements
-General Contractor’s (Construction Manager’s) written safety program
-Local safety regulations
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-SC fluorescent tube disposal program
-SC “Hot Work and Confined Space Permit Program”
- Hardhats and appropriate personal protection equipment shall be worn at all times while in the
designated construction area.
J. Subcontractors and suppliers shall notify the Contractor and Smith College of all accidents occurring
on the job site to persons or property and shall provide the Contractor and Smith College with a
copy of all accident reports within five days of occurrence.
K. In the event of fines being charged to this project by OSHA or any other governing agency, the
Contractor agrees to pay all fines assessed against the Contractor and Smith College, which are
directly attributable to violations by the Contractor and/or by the Contractor’s Subcontractors.
27.CODES: the Contractor, Subcontractor and Suppliers shall comply with all applicable federal, state,
and local codes, including but not limited to the building, fire, mechanical, plumbing, and electrical
codes.
28.SUBCONTRACTOR REQUIREMENTS: the following items are required by all Contractors,
Subcontractors and Suppliers prior to proceeding with any work, or receiving any payments:
a. List of subcontractors and suppliers
b. Schedule of values
c. Progress schedule
d. List of contractor’s (Subcontractor’s) personnel, addresses, telephone numbers and copies of
licenses.
e. Copies of all permits and permit applications
f. Certificate of insurance with Smith College and Contractor indicated as additionally insured.
g. Performance and payment bonds (if required).
h. Executed letter of intent, contract or purchase order.
29.KEYS: Smith College will provide the Contractor with the necessary keys if needed for the project
Manager. The Contractor will receive a copy of the key form, signed by Smith College that states the
keys have been returned. Failure to comply with said terms would result in a charge of $250.00 per
key. Smith College reserves the right to deduct this amount from the final invoice. Loss of master
keys will result in the re-keying of the entire building at the Contractor’s expense.
30.SUBSTANCE ABUSE: substance abuse of any kind will not be tolerated and shall be cause for removal
from the project or immediate termination of employment.
31.SMOKING: Smoking is prohibited in all occupied Residential, Academic and Administrative buildings
on the Smith College Campus.
32.SUPERVISION: Subcontractors are required to employ competent supervisors and field personnel
and shall coordinate their work with the work of all other trades.
33.TEMPORARY POWER: The Electrical Contractor (Subcontractor) will provide necessary temporary
lights & power. The Owner will pay for the cost of power consumed.
34.TEMPORARY SANITARY FACILITIES: The Contractor will provide portable toilets if necessary for the
duration of the construction project. The Contractor will also provide potable water. The Plumbing
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Contractor (Subcontractor) will provide temporary connections to the water service for non-potable
water usage. The Owner will pay for the cost of water consumed.
35.TELEPHONE SERVICE: The Contractor will provide telephone service for emergency use only. Any
subcontractor requiring telephone service should coordinate with the Contractor for access to
telephone lines.
36.HOISTING AND SCAFFOLDING: Contractors are to provide their own ladders, scaffolding, staging, and
hoisting equipment and all the necessary equipment to accomplish their work. The Contractor shall
coordinate installation of any staging or scaffolding by Contractors subcontractors.
37.SUBCONTRACTORS AND SUPPLIERS: Prior to their work each Subcontractor (Contractor) shall submit
to the Contractor for approval: a complete list of all Sub-subcontractors and suppliers that the
Subcontractor will employ or purchase from. A Subcontractor is responsible for the compliance of
its Subcontractor and/or Suppliers to all terms and conditions of the Subcontract.
38.INDEMNIFICATION: To the fullest extent permitted by Law, Contractor will indemnify, defend and
hold harmless College, including its current and former trustees, officers, directors, employees,
agents and assigns from and against claims, damages, losses and expenses for bodily or personal
injury or any personal property damage (such as tools or equipment) sustained by any employee,
subcontractor or sub-subcontractor or any of their employees or any party whose actions they are
liable for, including but not limited to attorney's fees, arising out of, or from the performance of its
operations or services, its subcontractors, or anyone directly or indirectly employed by them or
anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss or
expense is caused in part by a party indemnified hereunder, excepting the gross negligence or
deliberate act of the College or any College employee. Such obligation shall not be construed to
negate, abridge or reduce other rights or obligations of indemnity which would otherwise exist in the
absence of this agreement.
Subject to the foregoing, to the fullest extent permitted by Law, Contractor will indemnify, defend
and hold harmless College, including its current and former trustees, officers, directors, employees,
agents, and assigns from and against claims, damages, losses and expenses sustained or caused by
them, including but not limited to attorney's fees, arising out of or from the performance of its
operations or services, its subcontractors, or anyone directly or indirectly employed by them or
anyone for whose acts they may be liable, to the extent that the Contractor or its subcontractor or
sub-subcontractor is responsible for the loss.
Subject to the foregoing, the College agrees to defend, indemnify, and hold harmless Contractor, its
employees, subcontractors and their employees from any liability resulting from any claim, action or
cause of action, which may be asserted by third parties arising out of the performance of the
College’s obligations pursuant to this Agreement, to the extent that those actions are due to the
misconduct or negligence of the College.
39.INSURANCE: Contractor shall purchase and maintain minimum insurance as will protect both Smith
College and Contractor from claims which may arise out of or result from Contractor's performance
of the Work. Additional detail or insurance limits may be provided under a separate Schedule
attached hereto specific to the general work of the Contractor or a specific PO and/or Proposal.
a) Comprehensive general liability insurance, covering bodily injury in the sum of not less than
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one-million dollars ($1,000,000) per person and one-million dollars ($1,000,000) per
occurrence and property damage in the amount of not less than one-million dollars
($1,000,000) per occurrence;
b) Workers’ compensation insurance in accordance with the laws of the Commonwealth of
Massachusetts; Employer’s Liability Insurance in the amounts of
$1,000,000/$1,000,000/$1,000,000.
c) Comprehensive automobile liability insurance, including operation of owned, non-owned,
and hired automobiles, covering bodily injury in the sum of not less than one-million dollars
($1,000,000) per person and one-million dollars ($1,000,000) per occurrence and property
damage in the amount of not less than one-million dollars ($1,000,000) per occurrence;
d) If available generally to members of Contractor's profession, professional liability (errors and
omissions) insurance on a claims-made basis with limits of liability of not less than one
million dollars ($1,000,000).
e) Excess Liability insurance in the amount of $1,000,000, occurrence and aggregate.
All insurance required hereunder shall be maintained in full force and effect in a company or
companies reasonably satisfactory to the Institution and shall be purchased and maintained at
Contractor’s expense for the duration of the Agreement. All insurance required hereunder shall
name “The Trustees of the Smith College, its agents, its employees, and its assigns” as additional
insureds to the Contractor’s General Liability, Employer’s Liability and Excess policies as may be
applicable, and shall contain a clause requiring written notice to the Institution thirty (30) days in
advance of the cancellation, non-renewal, or material modification of said insurance as evidenced by
return receipt of United States certified mail. Certificates of insurance shall be supplied
contemporaneously with the execution and delivery of a final contract and 30 days in advance of any
policy renewal that may occur during the contract period. Said certificates shall evidence compliance
with all provisions of this section. If the conveyance of additional insured status is provided only
through an endorsement to the insured’s policy, the Contractor shall be responsible for providing a
copy of the endorsement with the certificate.
This insurance requirement shall not be construed as limiting in any way the extent to which
Contractor may be held responsible for the payment of damages to any persons resulting from its
operations or the activities of any person or persons for whom it is liable.
40.TERMINATION OF WORK: The Work may be terminated or suspended by Smith College at any time and
for any reason with or without cause. Upon any such termination or suspension, Contractor's sole
remedy will be the right to recover any unpaid portion of the Work performed prior to suspension or
termination.
41.TERMINATION OF THIS AGREEMENT: This Agreement shall be effective from the date of signing or the
date the work begins, whichever is earlier. It shall remain in effect until the work is done and for any
periods beyond that as specified by specific paragraphs. The Work period notwithstanding, this
Agreement is effective during the entire fiscal year (July 1 – June 30) in which it was signed and will
constitute the general terms for any additional Proposals from the Contractor for new work. Smith
College reserves the right to terminate this Agreement and the Work described in the Proposal(s) at any
time and for any reason with or without cause.
42.DEFAULT: The occurrence of any of the following events shall be deemed a Default by Contractor: (a)
Contractor fails to furnish materials, equipment or services required by the approved Proposal for any
10
reason not the sole fault of Smith College; or (b) Contractor fails to perform any other obligation owed
to Smith College pursuant to the approved Proposal; or (c) it is determined that any representation
made by Contractor herein is untrue; or (d) Contractor attempts to assign its obligations hereunder
without Smith College's prior written consent; or (e) a petition in bankruptcy is filed by or against
Contractor; or (f) a receiver is appointed for Contractor; or (g) an assignment is made for the benefit of
Contractor's creditors; or (h) Contractor becomes insolvent. In case of default, in addition to the
remedies at law and equity available to Smith College, Contractor agrees to pay to Smith College the
amount of all costs, expenses, damages, and reasonable attorneys' fees incurred by Smith College in
order to achieve the purpose of the approved Proposal, or for substituted performance, or for any
proceeding, claim, or action associated with the approved Proposal.
43.ASSIGNMENT: Neither this agreement, nor any payments to be earned pursuant to this Agreement, may
be assigned by Contractor without the prior written consent of Smith College.
44.NO WAIVER: The failure or delay of the College to exercise any of its rights under this Agreement for a
breach thereof shall not be deemed to be a waivier of such rights, and no waiver by the College, whether
written or oral, express or implied, of any rights under or arising from this Agreement shall be binding on
any subsequent occasion; and no concession by the College shall be treated as an implied modification
of the Agreement unless specifically agreed in writing.
45.LIMITATION OF LIABILITY: Smith College shall not be liable for any incidental, special, or consequential
damages of any nature whatsoever (even if Smith College has been advised of the possibility of such
damages.)
46.GOVERNING LAW AND DISPUTE RESOLUTION: the laws of the Commonwealth of Massachusetts shall
govern This Contract and its terms and conditions. The parties irrevocably submit to the jurisdiction of
the Superior Court for the County of Hampshire over any action or proceeding arising out of this
Contract.
47.ADDITIONAL TERMS: Additional terms, if any, will be set forth on the Proposal and made a part thereof
or contained in a separate letter of acceptance.
48.ENTIRE AGREEMENT. This agreement represents the entire agreement of the parties, and may not be
modified except in writing signed by both parties.
CONTRACTOR: COLLEGE:
The Trustees of the Smith College
Signature: _______________________ Signature: __________________________
Title: ___________________________ Title: _Assoc VP of Facilities Management _
Date: ___________________________ Date: ______________________________
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SCHEDULE A
INSURANCE
Smith College requires all contractors, vendors, and suppliers to carry appropriate insurance, to indemnify,
defend and hold harmless Smith College for any loss resulting from bodily injury or property damage which
may arise from their operations, employees, or agents, and to add Smith College as an additional insured to
their General Liability, Employer’s Liability and Excess policies, as their interests may appear.
Accordingly, prior to the acceptance of any bid or commencing to start work at Smith College, an individual
or company is required to carry at his/her/its expense the following minimum insurance and file certificates
of insurance evidencing said coverage with the College. The College may, at its discretion, require certified
copies of any policies prior to the acceptance of any bid or permitting the commencement of work for the
College.
General Liability:
2,000,000 General Aggregate
1,000,000 Product/Completed Operations
1,000,000 Personal & Advertising Injury
50,000 Fire Damage Legal Liability
5,000 Medical Expense
Coverage is to include Broad Form Property Damage, XCU hazard (if appropriate), Contractual Liability and
be Occurrence Form unless otherwise agreed.
Auto Liability
1,000,000 Combined Single Limit
Coverage is to include All Owned Autos or Scheduled Autos and Hired Autos and Non-Owned Autos.
Worker’s Compensation
1,000,000 Each Accident
1,000,000 Disease – each employee
1,000,000 Disease – policy limit
Employer’s Liability
1,000,000 Disease – Policy Limit
1,000,000 Disease – Each Employee
1,000,000 Each Accident
(Workers’ Compensation and Employers Liability is not required of proprietorships and partnerships which
have NO employees. If any employees are subcontracted, coverage will be required, even if the employees
are considered “independent contractors”. A statement via letter must be provided with the certificates or
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policy copies stating that the firm has no employees other than the proprietor or partners. A certificate
showing coverage of Health Insurance is required of all-sole proprietor or partners. )
Excess Liability
1,000,000 Each Occurrence
1,000,000 Aggregate
Umbrella Form required unless otherwise agreed.
You may substitute a higher amount of general liability coverage in lieu of a follow form umbrella, as long as
the sum meets or exceeds the amount of general liability coverage as requested. You must indicate on your
certificate the full amount of insurance carried, even if it is less than the amount requested.
PLEASE NOTE: The following wording must appear on every insurance certificate submitted:
The Trustees of Smith College and any present or former trustee, director, officer, administrator employee,
student, volunteer worker or Agent, is added as an additional insured to the General Liability, Auto,
Employers, Liability and Excess Policies, as their interests may appear. This insurance shall not terminate
without at least twenty- (20) day’s prior written notice to the college.
Certificates should be sent to: And a Copy To:
Smith College __*see note below_________________
The Trustees of the Smith College The Trustees of the Smith College
Att: Purchasing Department 126 West Street
126 West Street Northampton, MA 01063
Northampton, MA 01063
*the copy should be sent directly to your Smith College contact on the active project
You will be required to maintain adequate insurance coverage throughout the entire period of your
contract or supplier relationship with the college. The insurance agent must provide new original
certificates directly to the college whenever new policies are issued or policies are changed or updated.
Failure to have or maintain coverage or to provide original certificates may be cause for cancellation or
non-renewal or your contract.
"ALL RISK" BUILDER'S RISK PROPERTY INSURANCE: Smith College carries an "All Risk" Builder's Risk
Property Insurance policy with a $10,000 deductible. The Contractor is responsible for any deductible
amount applicable to claims resulting from the Contractor's acts or omissions.
Page 1 of 12
FACILITIES ROOF REPLACEMENT
MAY 6, 2015
Smith College Facilities Management
Supplemental Conditions of this project:
1. AGEEMENT. The project agreement form will be Smith College Independent Contractor Agreement,
followed by a purchase order.
2. SCOPE OF THE WORK. Contractor shall furnish all labor, equipment, tools, materials, supplies,
transportation, tests, and supervision required to complete the work described in these project
specifications and drawings which shall be incorporated into this Agreement. Contractor shall execute
the work with the highest quality standards and will immediately notify Smith College of any change in
the scope of work, performance, or cost of work.
3. PERIOD OF PERFORMANCE is the period of time, including authorized adjustments, allotted on the
contract form between start of work and substantial completion of the work. The date of commencement
and the date of Substantial Completion is the date established on the contract form. For bidding purposes
this period is expected to be from September 7, 2015 through October 30, 2015. The word “day” means
calendar day. A Change Order at the mutual consent of both parties can modify the date of Substantial
Completion.
4. PAYMENTS AND COST CONTROL. Smith College shall not have any liability above the amount on
the PO except in those cases where there is a properly executed Change Order agreed to by Smith
College.
5. CHANGE ORDERS. All Change Orders shall be submitted for approval in writing prior to the start of
any additional work. On lump sum, contractor will receive no additional payment without a signed
Change Order.
6. PERMITS, FEES, AND LICENSES. Contractor shall secure and pay for all permits necessary for the
Work to be performed pursuant to the Work Assignment Sheet ("Work") authorized by Smith College for
completion by the Contractor. Contractor shall not be entitled to reimbursement for any such fees unless
otherwise agreed to by Smith College in writing prior to Contractor's tendering payment for such fees.
Contractor shall fully comply with all permits, licenses, conditions, laws, and regulations affecting the
Work.
7. TAX EXEMPT STATUS. Smith College is tax exempt from Federal Excise Tax and Commonwealth of
Massachusetts Sales Tax. All prices are to be adjusted to reflect this exemption. Upon request, the tax-
exempt number shall be furnished to the contractor.
8. USE OF SITE. Contractor shall confine operations to the site of the Work, shall not unreasonably
encumber the site with materials or equipment, and shall keep the Work site clean. Contractor will take
all reasonable measures necessary to avoid disruption of Smith College's operations.
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9. ACCESS. Contractor shall provide Smith College access to the Work site, wherever located, at all times.
Smith College and its representatives shall have the right at all reasonable times to inspect all of
Contractor's books and records which may relate to the Work.
10. ACADEMIC ACTIVITIES: Smith College requires that the Contractor schedule operations so as not to
interfere with academic activities, classes, meetings, office hours or religious services. A copy of the
academic schedule is available to the Contractor.
11. HARASSMENT: Harassment of any kind will not be tolerated on this project or on the Smith College
campus. Contractors and their employees are expected to comply with the Smith College policy
prohibiting harassment and intimidation:
"The college prohibits sexual or any other kind of harassment or intimidation, whether committed by or
against a student, faculty member, supervisor, co-worker, vendor or visitor. Harassment has no place in
our community, whether based on a person’s race, sex, color, creed, religion, national/ethnic origin, age,
handicap, sexual orientation or disabled veteran/Vietnam-era veteran status."
Contractors and their employees shall also comply with the College's Sexual Harassment policy which
prohibits sexual harassment. A copy of the policy is available from Facilities Management or on the web
at http://www.smith.edu/hr/handbook_104.php
Inappropriate actions or noises either on the construction site or in the surrounding area may be viewed
as harassing behavior. Contractors shall instruct their employees to limit their contact with college
personnel staff or students to professionally necessary interactions. Any occurrence of harassment will
be cause for immediate termination and possibly removal of subcontractor from the site. The Contractor
will strictly enforce these anti-harassment policies.
12. OBJECTIONABLE TASKS. As maintained by Smith College, noise generated by Contractors must be
controlled to a maximum level of 80dB. The city of Northampton also has a noise ordinance, which
restricts noise before 7 a.m. and after 10:00 p.m. “Noisy” tasks, as defined by Smith College’s Project
Representative, such as concrete demolition, sawing, or drilling, shall be done no earlier than 7:00 a.m.
and no later than 5:00 p.m. Monday through Friday.
13. WORKERS’ PARKING. The Contractor shall provide for the parking arrangement of all workers for
the Contractor and Subcontractors. Smith College guarantees no parking on campus property unless
specifically stated at the time of bid. The Contractor shall be responsible for enforcing the above parking
control. Certain areas are critical to the operations of Smith College and must be available to the users
and visitors. Contractor and Subcontractor vehicles parked outside of designated and approved parking
areas will be at risk to towing and impoundment at their expense. Smith College reserves the right to
deduct outstanding Smith College parking tickets from Contractor or Subcontractors final payment.
14. LAWNS. The Contractor is responsible to take whatever action is necessary to prevent damage to the
lawns, sidewalks, trees and shrubs on Smith College property. Smith College will review the area with
the Contractor, before the job starts to make any notes about the existing conditions. After the work is
completed, Smith College’s representative, along with the Contractor will review the site. If damage has
accrued, it is the responsibility of the Contractor to repair or replace the shrubs, trees, lawns and
Page 3 of 12
sidewalks to the satisfaction of Smith College’s Project Representative. Further information about
protection requirements may be found within bid specifications.
15. TREES. Protection of trees on the Smith Campus is highly important. See Tree & Shrubbery
Preservation Specification starting on page 6 of this document.
16. PERSONNEL: The Contractor agrees to provide as a part of the Work the continuous personal
involvement of key members of the Contractor's staff as necessary. Smith College reserves the right to
obligate the Contractor to make personnel changes upon request.
17. VERIFY MEASUREMENTS: Before ordering any material or equipment or doing any Work, the
Contractor shall verify all measurements and shall be responsible for the correctness of the same. No
extra charges will be allowed on account of differences between actual dimensions and dimensions
indicated on the drawings; the Contractor shall report any differences to the Smith College Project
Representative.
18. CLEAN UP AND DUST CONTROL: During the construction the Contractor shall take all measures
necessary to prevent damage/dust to adjacent areas not in the Work site(s). The Work site(s) shall be
"policed" each day and at a minimum kept in a “broom clean” condition. Materials and tools shall be
properly stored in an orderly manner. The Contractor will provide and pay for dumpsters and waste
disposal for all demolition, packaging, material scraps and rubbish generated by this project.
19. ENVIRONMENTAL HEALTH AND SAFETY:
A. The Contractor shall establish and enforce safe working procedures at all times during the
performance of Work. The Contractor shall comply with all local, state, and federal laws and
regulations affecting the health and safety of persons and the environment, including, without
limitation, those governing the transportation, use, storage, and disposal of hazardous substances and
materials. Contractor agrees to indemnify Smith College for all damages, settlements, or costs
(including reasonable attorney’s fees), which Smith College incurs as a result of Contractor’s
handling or disposal of any hazardous substances or materials.
B. Contractors working for Smith College are obligated to follow OSHA guidelines.
C. If a conflict between two or more codes, rules, regulations, requirements, and/or standards has been
identified, the requirement that establishes the highest or more stringent level of protection or safety
shall prevail.
D. When necessary because of alteration, construction, demolition, or renovation, the Contractor shall
indicate direction of travel to other means of egress if the primary or closest egress is blocked or
otherwise hampered.
E. A barricade, such as a fence, dust partition or other similar protection, shall be incorporated and
installed with the approval of the Smith College Project Representative.
1. Hazardous equipment, machines, or vehicles shall be adequately protected and secured to prevent
unauthorized access or use.
2. The Contractor shall be recalled (at their expense) to modify, repair, or replace any and all
fencing, dust partitions or protective barriers that did not properly protect the construction and
demolition site or adjacent property.
F. Each Contractor (Sub-contractor) shall issue and enforce the use of all personal protection equipment
as required while on-site. The Contractor, Subcontractor and Supplier shall comply will all the
statutory regulations and requirements including but not limited to the following:
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- Occupational Safety and health act of 1970 as amended
-29CRF01926 OSHA Hazardous Communications Standards
-State Department of Labor and Industry Division of Industrial Safety
-Insurance Safety Requirements
-General Contractor’s (Construction Manager’s) written safety program
-Local safety regulations
-SC “Hot Work and Confined Space Permit Program”
- Hardhats and appropriate personal protection equipment shall be worn at all times while in the
designated construction area.
G. Subcontractors and suppliers shall notify the Contractor and Smith College of all accidents occurring
on the job site to persons or property and shall provide the Contractor and Smith College with a copy
of all accident reports within five days of occurrence.
H. In the event of fines being charged to this project by OSHA or any other governing agency, the
Contractor agrees to pay all fines assessed against the Contractor and Smith College, which are
directly attributable to violations by the Contractor and/or by the Contractor’s Subcontractors.
20. CODES: the Contractor, Subcontractor and Suppliers shall comply with all applicable federal, state,
and local codes and OSHA safety regulations and practices.
21. SUBCONTRACTOR REQUIREMENTS: the following items are required by all Contractors,
Subcontractors and Suppliers prior to proceeding with any work, or receiving any payments:
a. List of subcontractors and suppliers
b. Schedule of values
c. Progress schedule
d. List of contractor’s (Subcontractor’s) personnel, addresses, telephone numbers and copies of
licenses.
e. Copies of all permits and permit applications
f. Certificate of insurance with Smith College and Contractor indicated as additionally insured.
g. Performance and payment bonds (if required).
h. Executed letter of intent, contract or purchase order.
22. SUBSTANCE ABUSE: substance abuse of any kind will not be tolerated and shall be cause for
removal from the project or immediate termination of employment.
23. SMOKING: Smoking is prohibited in all occupied Residential, Academic and Administrative
buildings on the Smith College Campus.
24. SUPERVISION: Subcontractors are required to employ competent supervisors and field personnel
and shall coordinate their work with the work of all other trades.
25. TEMPORARY POWER: The Contractor is permitted to use on-site 110v electrical power to power
the necessary equipment to complete the work. The contractor will take sufficient precautions when
using on site power so as not to overload circuits at any time. If there is a need for 208v power it will
be the contractor’s responsibility to hire a licensed electrician to connect to 208v power for project
related equipment.
Page 5 of 12
26. INDEMNIFICATION: To the fullest extent permitted by Law, Contractor will indemnify, defend and
hold harmless College, including its current and former trustees, officers, directors, employees, agents
and assigns from and against claims, damages, losses and expenses for bodily or personal injury or any
personal property damage (such as tools or equipment) sustained by any employee, subcontractor or sub-
subcontractor or any of their employees or any party whose actions they are liable for, including but not
limited to attorney's fees, arising out of, or from the performance of its operations or services, its
subcontractors, or anyone directly or indirectly employed by them or anyone for whose acts they may be
liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party
indemnified hereunder, excepting the gross negligence or deliberate act of the College or any College
employee. Such obligation shall not be construed to negate, abridge or reduce other rights or obligations
of indemnity which would otherwise exist in the absence of this agreement.
Subject to the foregoing, to the fullest extent permitted by Law, Contractor will indemnify, defend and
hold harmless College, including its current and former trustees, officers, directors, employees, agents,
and assigns from and against claims, damages, losses and expenses sustained or caused by them,
including but not limited to attorney's fees, arising out of or from the performance of its operations or
services, its subcontractors, or anyone directly or indirectly employed by them or anyone for whose acts
they may be liable, to the extent that the Contractor or its subcontractor or sub-subcontractor is
responsible for the loss.
Subject to the foregoing, the College agrees to defend, indemnify, and hold harmless Contractor, its
employees, subcontractors and their employees from any liability resulting from any claim, action or
cause of action, which may be asserted by third parties arising out of the performance of the College’s
obligations pursuant to this Agreement, to the extent that those actions are due to the misconduct or
negligence of the College.
27. INSURANCE: See Schedule A
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TREE AND SHRUB PRESERVATION
SPECIFICATIONS
Foreword. Due to the high expense of follow-up care necessary to offset construction damage to trees, shrubs,
and soils, and the importance of our tree and shrub collections to the overall quality of life on our campus, it is
expected that every effort will be made to eliminate construction damage.
1. CLEARING, GRUBBING, AND REMOVAL
1.1. All trees and shrubs, unless noted to remain, shall be cut and removed in their entirety.
All stumps, brush, vegetation, rubbish and other perishable or objectionable matter shall be cleared from the site. No
on-site burning will be permitted. This debris shall be disposed of by the Contractor in an approved dumping site in
compliance with local codes and the Wetlands Protection Act.
1.2. Prior to starting site clearing operations or any other construction work, stake out all limits of cut and fill, and
groups of trees and shrubs to be saved. Promptly upon completion of layout work and before any clearing or other
construction work is begun on the site, the Contractor shall arrange a conference on the site with the Project Manager
and the Director of the Botanic Garden or his/her designate to identify and mark trees and areas of trees and shrubs
which are to remain. After the conference, the Contractor shall erect sturdy, temporary fencing along the work area
limits, separating it from protected areas. Minimum distances from protected trees shall be to the outer drip lines
around each tree or group of trees and shrubs. Sensitive species may require fencing at even greater distances from the
main trunk. Do no clearing without clear understanding of existing conditions to be preserved.
1.3. Limits of clearing shall be those areas defined by the limits of cut and fill. Removal of trees, shrubs, and
herbaceous perennials outside those areas shall be done only as noted on the drawings and as approved by the Project
Manager and the Director of the Botanic Garden.
1.4. Fell trees in such a way as to not injure trees to be saved. A representative of the Botanic Garden shall
designate trees that are to be carefully topped or pruned rather than felled. No trees shall be removed until authorized
by the Botanic Garden representative.
1.5. Excavation or grading within the branch spread of trees (the drip line) to be saved shall be performed only
under the direction of a Botanic Garden representative, with the approval of the Director of the Botanic Garden unless
otherwise directed. Existing trees to be saved, which have, in the opinion of the Project Manager and the Director of
the Botanic Garden, become damaged, shall be replaced with trees of similar size and species. Replacement trees are to
be tagged in the field or sales yard by the Director of the Botanic Garden or his/her representative. Plant specifications
for all replacement plantings will be provided by the Director of the Botanic Garden. All expenses incurred shall be
paid by the Contractor. If the tree or shrub cannot be replaced because of size or peculiarity of species, the College
shall be reimbursed in accordance with the Tree Evaluation Formula as described in “Guide for Plant Appraisal” and
“Manual for Plant Appraisers” (latest editions) as published by the Council of Tree and Landscape Appraisers.
1.6. Exercise extreme care during grubbing and stripping operations to prevent damage to surface roots of trees to
be preserved where new sidewalks will be constructed over roots. Stripping of topsoil around trees to be saved will be
restricted to areas designated by the Director of the Botanic Garden. When lowering grade, scarifying and preparing
sub grade for fills and structures within drip lines of trees to be saved, use air spades to loosen soils to the depth
required. Excavate the loosened soil by hand with brushes and soft shovels and prune exposed roots in accordance with
Section 2.3
1.7. Remove stumps and roots to a clear depth of not less than 1’0” below sub-grade level except in areas where
the Director of the Botanic Garden has called for woody growth to be cut to ground level. At lawns only, depth shall be
6” below finish grade. All depressions excavated below the original ground surface for or by the removal of stumps or
root shall be refilled with suitable material compacted to the density, grade, and contour of the surrounding earth.
Page 7 of 12
2. TREE/SHRUB PROTECTION
2.1. Plant materials selected to remain shall be protected by sturdy, temporary barriers erected prior to any
construction or excavation work on the site. These barricades shall be maintained in good condition during the entire
period of construction work on the site. Unless otherwise specifically approved by the Project Manager and the
Director of the Botanic Garden, a 6’ high chain link fence shall be installed as a temporary barricade around plants
designated to remain. Fencing shall be set at the outer drip line for shrubs, unless otherwise authorized by the Director
of the Botanic Garden, taking special care not to damage large roots. Adequate signs shall be posted stating “Tree
Protection Area” and “Do Not Enter” on the fences. All barricades/fencing shall be removed when no longer needed
as determined by the Project Manager and the Director of the Botanic Garden.
2.2. Trees to remain shall not be used for crane stays, guys, or other fastenings.Vehicles shall not be parked within
the areas inside the drip line of trees or where damage may result to such trees. Do not stockpile fill, equipment, or
building supplies within the areas inside the drip line of trees or within 5’ of shrubs.
2.3. Damage no plant by burning, by pumping of water, by cutting of live roots or branches by operating internal
combustion engines beneath branches, or by any other means. If, in order to perform the work, it becomes
necessary to cut roots of plants to be saved, such roots must be neatly cut by Botanic Garden staff or by
professional Arborist who shall be notified in advance of the excavation.
2.4. The Contractor is responsible for all costs of establishing and carrying out a maintenance program for plants to
be saved throughout the time of construction. The program shall include regular feeding, watering, spraying, and
cabling, and pruning of all dead or broken branches. Submit a schedule of the maintenance to the Project Manager at
the beginning of the job. Schedule and procedures must be approved by the Director of the Botanic Garden before any
work is done.
2.5. Pruning shall be done in a manner, which does not change the natural appearance of the plant. broken or badly
bruised branches shall be removed with a clean cut. Skilled professionals in accordance with specifications shall do all
pruning and standards set by the International Society of Arboriculture and the National Arborist Association
appropriate to the type of plant and to its special or individual requirements. The Contractor shall meet with the
Director of the Botanic Garden or his/her designate before commencing the work of pruning.
2.6. Carefully remove branches of any tree to be saved, which endanger life or property. Removal of branches on any
tree to be barricaded within the Contract Limit Line may be done only after approval of the Director of the Botanic
Garden or his/her designate. Desirable branches, which may interfere with construction or be damaged during
construction must be properly tied out of the way where possible, rather than be removed. Prune and tie back
branches to height requirements of construction equipment and emergency vehicles prior to construction. All
pruning to be performed by an Arborist according to guidelines in Section 2.5.
2.7. Any existing plant scheduled to be protected and preserved, that is injured or destroyed shall be replanted at the
Contractor'’ expense as detailed in Section 1.4. Report all damage promptly to the Director of the Botanic Garden
so an Arborist can treat the damaged plants quickly and appropriately.
3. STRIPPING AND STOCKPILING SOIL
3.1. Prior to the start of general excavation, strip all topsoil, peat, and organic silt from within areas to be occupied
by structures, paving, and lawns, as well as other areas to be regraded in this contract, and stockpile. Do no
stripping until final approval of work area limit lines detailed in Section 1.2 has been reconfirmed by the
Project Manager and the Director of the Botanic Garden or his/her designate.
Page 8 of 12
3.2. All topsoil, peat and organic silt encountered during the stripping operations, regardless of depth, shall be
removed, and stockpiled at a site designated by the Foreman of Grounds of the Physical Plant department. No
topsoil is to be removed from the campus without the approval of the Foreman of Grounds. Topsoil shall not be
piled over root systems of existing trees and shrubs. Areas having greater depths of topsoil, peat or organic silt
than indicated on boring and test pit data sheets or reasonably anticipated shall be stripped of all such material
and fill shall be used to bring such areas to the rough grade level. Sticks, stones, and roots over 2 inches in any
dimension shall be removed from topsoil before stockpiling. All other stripped soil which can be classified as
fill as defined herein shall be used or stockpiled for re-use in rough grading. The Foreman of Grounds shall
define the storage area prior to piling.
3.3. Piles of topsoil shall be located so that the material can be used readily for the finish surface grading but not
where root systems of trees and shrubs to be preserved can be compacted by storage piles or equipment.
Topsoil shall be protected and maintained during the construction period.
3.4. All unsuitable material as well as logs, stumps, roots, brush, and other refuse from the clearing and grubbing
operations shall be removed from the site and legally disposed of by the Contractor as soon as practical
following the cutting, clearing, and grubbing thereof.
4. GRADE CHANGES AND EXCAVATIONS
4.1. The Director of the Botanic Garden must approve the location of all utility and irrigation lines prior to bidding
and again prior to installation.
4.2. The Contractor shall coordinate utility trench locations with installation contractors. Consolidate utility
trenches whenever possible. Excavate trenches by hand in areas with roots larger than 1”. Tunnel under plant
roots larger than 2” diameter.
4.3. A trench can be mechanically dug toward a tree to its drip line or one-third of the tree’sheight from the trunk,
whichever is greater. The trench should be continued by hand until significantly large roots (determined by
Botanic Garden representative) are encountered or a distance indicated by the chart specifications (Toronto
specifications-see Harris, 1983) is reached, whichever is less. Tunneling should continue under the central root
system to reach the trench at the other side. Depth of the tunnel will vary but should be below the major zone of
absorbing roots (to be determined when digging the trench by hand).
4.4. Excavation should be filled immediately after installation of utility lines, leaving no air pockets. Exposed roots
should be covered and kept moist.
4.5. After serious root injury, the contractor shall be responsible for a watering schedule determined in consultation
with the Director of the Botanic Garden.
4.6. Where paving is to extend within the drip lines of high value trees to be preserved, or the grade over the root
systems is to be raised with non load-bearing soil, aeration systems must be installed following consultation
with the Botanic Garden staff.
4.7. Lowering soil level and excavating for large buildings and basement: in areas where trees are to be preserved
and soil level is to be lowered, retaining wall approved by the Director of the Botanic Garden, must be
installed, rather than grading. Excavation towards the tree must stop when 2” diameter roots are encountered.
Walls are to be no closer than halfway between the drip line and the trunk. Keep soil and roots moist and shade
soil with mulch. Drainage along foundations should be provided to handle seepage. Prune and tie back
Page 9 of 12
branches to height requirements of construction equipment and emergency vehicles prior to construction. All
pruning to be performed by an Arborist according to guidelines in Section 2.5.
4.8. If roots are to be cut for a project they should not be cut during bud break or leafing out. If at all possible, roots
should be cut in early spring or late summer.
4.9. New drainage patterns created by berms, banks, or grade changes must be approved by the Director of the
Botanic Garden and the Foreman of Grounds.
4.10. Topsoil that is to be reinstalled shall be installed to a minimum depth of 6” for lawn areas and 1’0” for all
planting areas.
5. SITE STORAGE, TRAFFIC FLOW, AND PARKING
5.1 Areas requiring authorization by the Director of the Botanic Garden include field office placement,
construction parking, soil stockpiling (in consultation with Foreman of Grounds), haul roads, material storage,
chemical and fuel storage, and concrete washout areas. No parking will be permitted on lawns or over tree roots
unless the areas have been specially prepared for parking. Fines for parking violations are the responsibility of
the Contractor and will not be passed on to the College for payment or resolution.
5.2 In areas of engineered fills, minimum compaction is to be attained if fill is not to support a structure. Storage
yard and traffic areas for construction activity is to be well outside drip lines of trees. Protect soil surface from
traffic compaction with 8” layer of bark mulch or wood chips. In extremely sensitive areas use double,
overlapping, one-half inch plywood sheets with minimum 6” bark mulch or wood chip covering. Following
construction, vertical mulch or radial trench compacted areas. The Director of the Botanic Garden will define
areas requiring mulches, plywood, radial trenching and vertical mulching and all corrective measures shall be
done with Botanic Garden overseeing the operation. The Contractor will properly prepare site as directed prior
to staging of equipment or materials. The Contractor is responsible for all expenses associated with compacted
soils resulting from construction operations.
5.3 Future planting areas outside fence-protected areas that may be subject to construction traffic, material storage
and equipment parking, should be mulched to a minimum depth of 6”, with bark mulch or wood chips.
5.4 Piers, pilings and posts: Use posts to hold retaining walls upright, and construct walks, porches and buildings
on piers where possible to protect root systems. Care must be taken to minimize root compaction between
piers.
5.5 Dumping and disposal of waste (paint, oil, fuel, etc.) is prohibited around all trees and shrubs. All construction
debris is to be removed from the site and disposed of properly. No debris is to be buried on site.
5.6 Run-off from building materials, building cleaning, vehicle cleaning, (including washing of concrete trucks),
sand blasting, petroleum products, lime, mortar, lead, calcium chloride, etc., are to be eliminated in areas of
tree and shrub root systems.
5.7 No herbicides (soil sterilants, etc.) are to be used on the campus without authorization by the Director of the
Botanic Garden.
6. INSPECTIONS
Page 10 of 12
6.1 Trees and shrubs to remain, protected areas, and future planting areas are to be inspected weekly by the
Director of the Botanic Garden or his/her representative. The Contractor is responsible for immediate
correction or any deficiencies and responsible for all associated costs.
7. PENALTIES
7.1 The Contractor shall be held liable for all violations of the aforementioned specifications and standards and
shall, when necessary, repair or replace, as appropriate, all plants to be preserved and to correct all other
deficiencies as determined by the Project Manager and the Director of the Botanic Garden.
8. REFERENCES
8.1 Anon. 1986. Manual for Plant Appraisers. Council of Tree and Landscape Appraisers. Washington, DC.
8.2 Anon. 1992. Guide for Plant Appraisal. Council of Tree and Landscape Appraisers. Washington, DC.
8.3 Harris, Richard W. 1983. Arboriculture: Care of Trees, Shrubs, and Vines in the Landscape. Prentice-Hall,
Inc., Englewood Cliffs, NJ.
8.4 Pirone,P.P. 1988 Tree Maintenance. 6th ed. Oxford University Press, New York.
Page 11 of 12
SCHEDULE A
INSURANCE
Smith College requires all contractors, vendors, and suppliers to carry appropriate insurance, to indemnify
and hold harmless Smith College for any loss resulting from bodily injury or property damage which may
arise from their operations, employees, or agents, and to add Smith College as an additional insured to their
General Liability, Auto Liability, and Excess policies, as their interests may appear.
Accordingly, prior to the acceptance of any bid or commencing to start work at Smith College, an individual
or company is required to carry at his/her/its expense the following minimum insurance and file certificates
of insurance evidencing said coverage with the College. The College may, at its discretion, require certified
copies of any policies prior to the acceptance of any bid or permitting the commencement of work for the
College.
General Liability:
2,000,000 General Aggregate
1,000,000 Product/Completed Operations
1,000,000 Personal & Advertising Injury
50,000 Fire Damage Legal Liability
5,000 Medical Expense
Coverage is to include Broad Form Property Damage, XCU hazard (if appropriate), Contractual Liability and
be Occurrence Form unless otherwise agreed.
Auto Liability
1,000,000 Combined Single Limit
Coverage is to include All Owned Autos or Scheduled Autos and Hired Autos and Non-Owned Autos.
Worker’s Compensation
1,000,000 Each Accident
1,000,000 Disease – each employee
1,000,000 Disease – policy limit
Employer’s Liability
1,000,000 Disease – Policy Limit
1,000,000 Disease – Each Employee
1,000,0000 Each Accident
(Worker’s Compensation and Employer’s Liability is not required of proprietorships and partnerships, which
have no employees, if any employees are subcontracted, coverage will be required, even if the employees are
Page 12 of 12
considered “independent contractors”. A statement via letter must be provided with the certificates or policy
copies stating that the firm has no employees other than the proprietor or partners. A certificate showing
coverage of Health Insurance is required of all-sole proprietor or partners. A certificate showing coverage of
health insurance is required of all-sole proprietors and partners.)
Excess Liability
1,000,000 Each Occurrence
1,000,000 Aggregate
Umbrella Form required unless otherwise agreed.
You may substitute a higher amount of general liability coverage in lieu of a follow form umbrella, as long
as the sum meets or exceeds the amount of general liability coverage as requested. You must indicate on
your certificate the full amount of insurance carried, even if it is less than the amount requested.
PLEASE NOTE: The following wording must appear on every insurance certificate submitted:
The Trustees of Smith College and any present or former trustee, director, officer, administrator employee,
student, volunteer worker or Agent, is added as an additional insured to the General Liability, Auto,
Employers, Liability and Excess Policies, as their interests may appear. This insurance shall not terminate
without at least twenty- (20) day’s prior written notice to the college.
Certificates should be sent to: And a Copy To:
Purchasing Department Peter Gagnon
Smith College Smith College Facilities Management
126 West Street 126 West Street
Northampton, MA 01063 Northampton, MA 01063
You will be required to maintain adequate insurance coverage throughout the entire period of your contract
or supplier relationship with the college. The insurance agent must provide new original certificates directly
to the college whenever new policies are issued or policies are changed or updated. Failure to have or
maintain coverage or to provide original certificates may be cause for cancellation or non-renewal or your
contract.
"ALL RISK" BUILDER'S RISK PROPERTY INSURANCE: Smith College carries an "All Risk"
Builder's Risk Property Insurance policy with a $10,000 deductible. The Contractor is responsible for any
deductible amount applicable to claims resulting from the Contractor's acts or omissions.
Facilities Roof Replacement
Roof Replacement Bid Form 1 | Page
May 6, 2015
Smith College Facilities Roof Replacement Project
Bid Form
NAME AND ADDRESS OF BIDDER: ____________________________________________
____________________________________________
____________________________________________
LUMP SUM BASE BID: ____________________________________________
BASE BID INCLUDES ADDENDUM NO. _________ THROUGH ADDENDUM NO. __________
The undersigned acknowledges receipt of Smith College Bid Package dated May 6, 2015 and
all addenda listed above. The undersigned hereby declares to have carefully examined the
specifications and drawings. The above proposal dollar amount includes all work required by
the attached drawings and specifications. This bid remains valid for thirty calendar days
from the date listed below.
__________________________________________ __________________
Signature Date
__________________________________________
Printed Name
__________________________________________
Title