013000MSBA Accelerated Repair Program RK Finn/Ryan Road and Leeds Elementary Schools Northampton, Massachusetts
Administrative Requirements
01 30 00-1
SECTION 01 30 00
ADMINISTRATIVE REQUIREMENTS
A. Administrative Submittals:
1. Schedule of Values: Submit prior to first Application for Payment.
2. Daily Construction Reports and Field Condition Reports: Compile and submit weekly.
3. Project Work Plan, including but not limited to, describing project sequence of work, building
roof access, loading of roof materials on site and roof, coordination with Owner’s occupants of
building and site during construction, weekly two week look ahead schedule of work, delivery
schedules, identifying and maintaining egress and entry access to the building and site with
the owner’s occupants at all times for life safety and operation of owner’s activities. This work
plan must be submitted and approved prior to mobilization on site.
4. CORI Forms
a. Each employee of the General Contractor and Subcontractors that will be present on the
project site must fill out a CORI form and present in person the form with a valid and legal
picture identification card to the authorized CORI representative at the school for a criminal
background check to be performed.
b. The CORI representative will provide the Trade Contractor and Subcontractors with forms
of identification for each employee of the Trade Contractors and Subcontractors that are
cleared and authorized to be on site.
c. A copy of each employee’s identification card (hard hat sticker in lime green) must be
visible at all times throughout construction activities. Anyone not displaying the
identification card will be removed from site immediately and not allowed on site until
proper identification is obtained.
B. Changes to the Work:
1. Changes Initiated by Architect: Respond to requests from the Architect for changes by
preparing a proposed change order (PCO).
2. Changes Initiated by Contractor: Contractor may request a change to the Work upon
encountering unforeseen conditions. Prepare a PCO substantiating increased costs necessary
to address the condition.
3. Proposed Change Order (PCO): Provide detailed accounting of labor, materials, equipment
rentals, and subcontracting costs necessary to complete the proposed work. Indicate: base
labor rate and detail of markups for direct personnel expense; subcontractors’ costs; quantities
and unit costs of materials and equipment; and mark-up for overhead and profit per contract
requirements. Percentage for labor burden should be capped at 25% max. Include proposed
changes to project schedule. Require subcontractors to include same level of detail. Include
summary sheet reflecting total costs.
4. Approved PCOs will be incorporated into a Change Order prepared by the Architect.
MSBA Accelerated Repair Program RK Finn/Ryan Road and Leeds Elementary Schools Northampton, Massachusetts
Administrative Requirements
01 30 00-2
C. Requests for Information:
1. Upon discovery of information required from the Architect, submit a written RFI to the
Architect. Provide space on form for Architect’s response.
2. Thoroughly describe information requested, including specific drawing and specification
references. Include Contractor’s proposed resolution.
3. Maintain detailed log of RFIs and distribute copy at project meetings.
D. Project Management:
1. Project meetings: Attend weekly progress meetings conducted by the Architect, with the
Owner.
2. Construction Progress Schedule: Prepare schedule indicating start and stop dates, and project
milestones. Update as work progresses, but no less than monthly from NTP. Submit prior to
starting work, once per month, and when schedule changes.
E. Action Submittals: Prepare and submit Shop Drawings, Product Data, and Samples indicated.
Improperly prepared submittals will be returned by the Architect without action for resubmittal.
1. Assign each submittal a unique submittal number. Indicate Project name, Contractor’s name,
name of subcontractor or supplier who prepared the submittal, Specification Section
number, and Drawing number or detail references if applicable. Provide space for Architect's
action stamp.
2. Contractor's Review: Affix Contractor's stamp indicating that the Submittal has been reviewed
and approved by Contractor and coordinated with other Work.
3. Deviations: Highlight, circle, or otherwise specifically identify deviations from the Contract
Documents. Failure to indicate deviations shall not relieve Contractor of obligation to provide
work as indicated on Contract Documents.
4. Copies: Three for printed matter.
5. Distribution: Distribute copies of approved submittals to Owners (two copies), subcontractors,
and suppliers, and maintain one copy at project site.
END OF SECTION