FY2013BudgetCity of Northampton
Fiscal Year 2013
Proposed Budget
Mayor David J. Narkewicz
May 3, 2012
Northampton City Council
210 Main Street, Room 18
Northampton, MA 01060
RE: Proposed Fiscal Year 2013 Budget
To the Honorable Members of the City Council,
CITY OF NORTHAMPTON
Mayor David J. Narkewicz
City Hall, 210 Main Street Room 12
Northampton, MA 01060-3199
(413) 587-1249
1 am pleased to submit for your consideration a proposed $95,780,717 fiscal year 2013 budget
for the City of Northampton. This includes our $79,362,500 General Fund together with the
Enterprise Funds for Water ($7,136,210), Sewer ($5,517,720), and Solid Waste ($3,764,287).
Northampton weathered the economic recession that buffeted our city and state better than
many communities through sound fiscal management and with the support of our employees
and taxpayers. Economic recovery by state and local governments continues to lag behind
recovery in the broader economy however, and Northampton is no exception as evidenced by
the fiscal challenges we continue to face in FY2013.
Revenues in the form of local taxes, interest income, new growth, and federal and state aid
continue to be outpaced by faster rises in fixed costs for health care, pensions, school choice
andcharterschoo|'send)ngtuitions,capita|debtservicm,fue|andrnateria|s,andcoUec1ive
bargainingagreennents.Manyofthesesanne"rnondotoryspendino°pressuresunderpinthe
structural issues in our state's budget, resulting in Iittle or no increases in local aid to
municipalities. Over the last five years, Northampton has experienced a decrease of $3.35
million in state aid.
My proposed General Fund budget represents a 3% increase from fiscal year 2012.
Approximately 75% of that increase is devoted to fixed costs in two categories: debt service and
employee benefits. The remaining spending increase is spread across the entire budget with
the three largest discretionary General Fund increases being the Northampton Public Schools
($208,000), Veterans benefits ($185,716), and Fire Department overtime ($130,000). The
Genera|FundbudQetisbalancedvvithoutanynon'recurring,one'tinnerevenuesandis
structured to reduce our reliance on free cash to backfill operating expenses during the
upcoming fiscal year.
This budget reflects my Administration's commitment to funding the programs and people that
provide vital city services to the residents of Northampton. It also reflects my initial efforts to
review city departments and functions to gain streamlined service-delivery, identify
opportunities for using technology to improve efficiency, and find cost savings for taxpayers.
The physical budget book itself is a reflection of this approach. Shorter in length and text than
previous budget proposals, it is designed to be clear, concise, and full of line-item specificity to
provides residents with an easy-to-read roadmap for how their tax dollars are being spent.
Highlights ofthis proposed FY2013 budget include:
Parking Division Reorganization
The Parking Division, formerly a stand-alone department, has been merged into other city
departments resulting in a reduction of two full-time employees. Responsibility for
maintenance of the E. J Gare Garage and other parking assets have been reassigned to the
Central Services Department, which currently oversees maintenance for all other city and
school facilities. Parking Enforcement is merged with the Parking Clerk under the umbrella of
the City Collector's office, which has also begun managing the sale of parking passes. These
changes allow us to provide improved customer service to residents and visitors, maintain a
state-of-the-art parking system, and oversee this critical city function and revenue source more
cost-effectively.
Expanded Regionalization of Health Department
Beginning in FY2013, the Health Department will be sharing two positions with the Town of
Amherst through a unique shared service agreement. The Town of Amherst will employ a 40-
hour-a-week Health Inspector with 20 hours of service provided to Northampton (this is a
continuation of a current shared position) and the City of Northampton will employ a 40-hour-
a- week public health nurse with 20 hours of service provided to Amherst. Under this
agreement the municipalities will exchange no money and will jointly administer the positions.
Sharing employees in this way not only saves money by eliminating the need for multiple
benefit eligible part-time positions, but also encourages collaboration between our two health
departments.
Reorganization of CDBG and Economic Development Functions
In the face of a 30% reduction in federal Community Development Block Grant CDBG funding
over the last two years, this budget eliminates the Community and Economic Development
Office (CEDO) created in FY2010 and moves the two federally funded CDBG staff positions
under the umbrella of the Mayor's office. This budget also eliminates the CDBG-funded CEDO
Director and reestablishes a dedicated, city-funded economic development staffer in the
Mayor's office.
Moving Financial and Human Resource Data Management to the Cloud
Our city's financial, human resources, and payroll data are managed in MUNIS, a municipal
software package we currently host locally requiring ongoing investments in server hardware
together with maintenance, troubleshooting, and back-up by MIS personnel. During my brief
tenure as Mayor, I have seen firsthand how important city work functions can grind to a halt
when the MUNIS server goes down and how critical financial data stored on the server can be
threatened by m 'orstorn1sandpovverouta@es.|havennadethedecis\ontornove
Northarnpton'sK4UN|Stoavveb'basedsystern,aUovvin0ourdatatobenmanagedstab|yand
securely offsite while eliminating future costs for server replacement as well as saving staff
time, maintenance costs, and training requirements for this increasingly complex software.
Addressing Historically Underfunded Accounts and Unfunded Comp Time Liability
TomoveawayfrommepreUanceonfreecash,thisbudgetmakesacommitmenttoincreasing
funding for historically underfunded accounts: Veterans Benefits ($185,716), Fire Department
Overtime ($13CLOOO), DPW Snow and Ice ($1OO,OOO), and Legal Services ($34,33S). This budget
also takes a modest first step toward reducing the city's unfunded comp time liability by
$38,504, beginning in the Council on Aging and Fire Department.
Fire and Ambulance Budget Consolidation
Based on the high quality of patient care, operational capability, and financial stability
demonstrated by the Northampton Fire Department (NFD) in the delivery of emergency
medical services (EMS) to our community, the operational budget for EMS has been merged
into the Northampton Fire Services budget. This consolidation brings Fire Department
budgeting fully in line with other city departments, avoids the need to split expenses among
diverse cost centers, and eliminates the need for periodic financial transfers.
Providing Health lnsurance for our Emplovees and Retirees
We began the budget planning process in January facing a 12.5% rate increase in our renewal
quote to provide health insurance to our employees and retirees. Through ongoing data
analysis and negotiations with Health New England, we have been able to reduce the total rate
increase down to approximately 7.4% that represents a savings of approximately $493,372
from the initial quote. The overall increase in health care costs is still significant at over
$800,000, which is why later this year I will propose that the city adopt municipal health care
reform local-option legislation giving us greater ability to contain costs and the flexibility to
move into the state's GIC plan if it proves advantageous.
At the beginning of this year, our City went out to bond on a new police station and other
capital pr jects totaling $19.75 million. We were understandably proud that Northampton
maintained its strong bond rating and achieved highly favorable interest rates, but Moody's
Investor Services also cautioned us about our depleted reserves. Heeding this caution must be a
focus of our work moving forward, which is why this proposed General Fund budget was very
purposefully built without the use of reserves in an effort to preserve and rebuild them for
capital and other one-time needs.
This challenge of balancing our day-to-day operational needs with the critical need to make
long-term investments in our capital infrastructure, be it roads, buildings, equipment, or our
aging systems for water, sewer, storm water, and flood control, must be addressed. Our capital
planning process, scheduled for this fall, will update our five-year capital plan and prioritize
project needs which we will pay for with capital stabilization funds infused by anticipated
departmental turn-backs from the close of FY2012.
Our single greatest challenge, however, remains the structural imbalance between our ever-
rising fixed costs and the lack of revenues to meet them. We must join voices with other cities
and towns to ask our state government to provide us with either the financial resources or the
local tools to adequately fund our public schools, our police and fire, our infrastructure, and all
of the other vital services in our communities. | am committed to working with the City Council,
the School Committee, city residents, and like-minded individuals in other cities and towns
across the state on this important effort.
I want to take this opportunity to thank those who contributed to the development and writing
of this budget. First and foremost, I want to acknowledge the dedication and hard work of our
city's Finance Director, Susan Wright. Her experience, knowledge, and prudent fiscal judgment
are embedded in the pages of this budget. This Mayor and our City are extremely fortunate to
have Susan Wright directing our financial team.
| also want to thank my staff: Lyn Simmons for her work compiling, editing, and formatting all
of this budgetary information into a clear and concise document; and Corinne Philippides for
or@anizingandrnanagingthenmanybudget're|ateddepartrnenta|rnee1ings,caUs,andpubUc
forums that shaped this document.
I want to also acknowledge our City's department heads who worked closely with me and my
staff to develop budgets for their individual departments and whose leadership and dedication
to their missions make our city tick. I also thank our many dedicated employees who serve the
city and its residents daily, and whose sacrifices during these challenging economic times must
not be overlooked and cannot be overstated.
Finally, and most importantly, I want to thank the residents of Northampton for their valuable
input into the creation of this budget document. I held a series of six Town Hall Budget
Meetings across our city last month to outline the fiscal challenges and opportunities facing our
City, and I appreciate the many people who attended these events and shared their questions,
budget priorities, and ideas.
I look forward to working with the City Council over the next several weeks to review and enact
this proposed budget for fiscal year 2013.
Respectfully submitted,
David J. Narkewicz
Mayor
City of Northampton
Fiscal Year 2013
Proposed Budget
TABLE E OF CONTENTS
General Fund Revenue 1
Revenue Summary 7
Property Tax Levy Calculation 11
Expenditure Summary 13
FTE Chart by Affiliation & Department 17
GENERAL GOVERNMENT
City Council 18
Mayor's Office 20
Auditor's Office 23
Assessor's Office 25
Treasurer's Office 27
Collector/Parking Clerk Office 29
Legal Services 32
Human Resources 34
Management Information Systems (MIS) 36
City Clerk & Registrar ofVoters 38
License Commission 40
Office of Planning & Development 42
Central Services 44
PUBLIC SAFETY
Police Department 49
Public Safety Dispatch 54
Fire/EMS Department 57
Emergency Management 61
Building Inspector 62
SCHOOLS
Northampton PubIic Schools 64
Smith Vocational & Agricultural High School 66
HUMAN RESOURCES
Board of Health 68
Council onAging 71
Central Hampshire Veterans Services 73
City of Northampton Table of Contents
Fiscal Year 2013 Proposed Budget
CULTURAL & RECREATIONAL SERVICES
Forbes Library 76
Lilly Library 78
Recreation 81
First Night 83
Arts Council 84
PUBLIC WORKS
Department of Public Works 86
- Engineering 89
- DPW Administration 80
- Highways 91
- Snow & Ice 93
- Storm Drains 94
- Flood Control 95
- Cemetery 96
- Parks & Recreation 97
- Water Enterprise Fund 98
-Sewer Enterprise Fund 102
- Solid Waste Enterprise Fund 105
Debt Service 108
Employee Benefits 109
Insurance & Appropriation Uses 111
Appropriation Orders & Revolving Fund Reauthorization Appendix
City of Northampton Table of Contents
Fiscal Year 2013 Proposed Budget
GENERAL FUND REVENUES;
The City's General Fund is supported by four primary sources of revenue; taxes (real estate, personal
property, and other excise taxes), state aid, local user fees and charges, and reserves and other fund
transfers, General Fund fiscal year 2013 revenues, totaling $79,362,500, are projected to increase by
approximately $2,276,104 or 3,0%, from fiscal year 2012,
FY2013 General Fund Revenues
$79,3621500
Miscellaneous
Revenue, $342,705
Interfund Operating
Transfers, $3,073,327
Federal Revenue,
$235,000
Fines and
Forfeits,
$914,450
Free Cash and
Reserves, $0
o Taxes
Charges for Services
N licenses and Permits
O Fines and Forfeits
II State Revenue
W Federal Revenue
u Interfund Operating
Transfers
Licenses and
Permits,
$859,775
1
TAXES: local taxes fund the largest share of the City's budget (61.6% in FY 2013). Real estate and
personal property taxes are estimated to total $45.4 million in FY2013, which includes the allowable
2.5% increase ($1,055,588) under Proposition 2% plus estimated new construction growth of $475,000,
New growth has been affected by the economy, and a drop in building permit revenue in FY2012 has
necessitated a conservative estimate for new growth in FY2013. The following chart illustrates the ten-
year trend for new growth:
$90
$80
$70
$60
$50
$40
$30
$20
$10
moo
moo
,000
New Growth
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Real estate taxes also include the local share of debt service payments for bonds for building projects
approved by the voters as property tax debt exclusions. These four projects are:
JFK Middle School — ($123,610) — last payment FY2016
Fire Station Headquarters — ($356,056) —last payment FY2019
Northampton High School — (362,505) — last payment FY2020
Police Station — ($798,135) — last payment FY2032 (note; this represents the $10 million debt excluded portion only)
In FY2013, these debt exclusions total $1,640,306 which is an increase of $631,930, (62.7%) from
FY2012. As bonds financed by these overrides are paid off over their scheduled life, the annual amounts
added to the tax levy as debt exclusions decline,
Motor vehicle excise tax collections are estimated at $2,130,786, a slight increase from FY2012 of
$35,000.1n FY2010 the City adopted two new local option taxes, a 2% increase in the Hotel /Motel Excise
tax (which was already at 4 %) and a 0.75% Meals tax. These two taxes went into effect in October 2009
(FY 2010). Based upon projected collections in FY2012 to date, the City estimates that Hotel/Motel
excise tax revenue for FY2013 will be $475,830 and that the Meals tax revenue will be $600,560. This is
a combined increase of $110,000 (11.4 %) over FY 2012 projections. Below are actual collections for the
last nine years:
2
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
Meals Taxes
Hotel•Motel
Hotel /Motel and Meals Taxes
2003 2004 2005 2006 2007 2008 2009 2010 2011
STATE AID; State Aid is proposed to increase by a little over 1% this year. I am currently working with
the budget adopted by the House of Representatives. The Senate has not released its budget yet, and
ultimately a conference committee will determine the final number, subject to the Governor's approval.
Net State local Aid is projected to increase 134% in FY2013 ($166,841) for a total of $11,865,736. Net
state aid is the total revenue from the state minus charges from the state. It should be noted that the
loss of state aid and concurrent increase in state charges to Northampton for charter school and school
choice students is the largest single factor affecting our budget. The chart illustrates net state aid over a
ten -year period. In five years, Northampton has lost $3.35 million in net state aid.
$16,000,000
$15,000,000
$14,000,000
$13,000,000
$12,000,000
$11,000,000
$10,000,000
Federal revenues support less than 0.3% of the City's operating budget. Medicaid reimbursements for
school services provided to eligible children are estimated at $185,000, a decrease of $42,504 from
FY2012. I estimate that revenues under the Medicare Part `D' program will stay level at $50,000 in
3
ets)
Net State Aid; Total Cherry Sheet Receipts minus Cherry Sheet Charges (not inc, off:
2003
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Federal revenues support less than 0.3% of the City's operating budget. Medicaid reimbursements for
school services provided to eligible children are estimated at $185,000, a decrease of $42,504 from
FY2012. I estimate that revenues under the Medicare Part `D' program will stay level at $50,000 in
3
ets)
FY2013. Due to another reduction in the anticipated FY 2013 CDBG allocation, the City will not be able
to charge Indirect Costs related to grant activities again in FY2013.
LOCAL RECEIPTS: Revenue from all user fees and charges comprises 11.2% of operating revenues and is
projected to increase by 25.8% over FY2012 to a little over $8.8 million. Three revenue sources make up
94% of this category of revenue — Tuition for Smith Vocational, Parking Meter Receipts and Ambulance
Receipts.
Smith Vocational out-of-district tuition receipts represent the largest local receipt of $5,072,380.
Tuition for regular and special education students at Smith Vocational and Agricultural High School is
expected to increase modestly by $24,981 due primarily to an increase in tuition fees.
Parking Meter Fund revenues are projected to increase by $190,326. This is because meter fee
increases were implemented, in August of 2012. The Parking Meter Fund, whose revenues are
generated from meter receipts from the City's on and off-street parking lots and the E. John Gare
Parking Garage, is used to fund 10096 of staff salaries, benefits, operating costs and capital costs, related
to parking enforcement and maintenance. In addition, parking revenues are used to fund the salaries
and benefits of seven police officers, two Parking Clerk staff in the Collector's Office, a portion of the city
electrician's salary, a portion of salaries and operating for DPW maintenance, three police cruisers, and a
transfer of $35,000 in support of the Northampton Business Improvement District (NBID). Lastly, the
parking meter fund is contributing $100,000 toward the debt service related to the new Police Station.
Ambulance revenues are a new category in the FY2013 General Fund budget. From its inception in
2003, Ambulance revenue was collected in a separate fund called the "Ambulance Receipts Reserved for
Appropriation." During the fiscal year, transfers to the General Fund from the Ambulance Fund were
periodically made to cover the costs associated with the Ambulance Service. As part of my FY2013
budget, | have recommended elimination of the account. The ambulance service has proven to be self-
supporting and no longer needs a separate bookkeeping mechanism to demonstrate that the venture is
paying for itself. Ambulance receipts will still be tracked within the city's General Fund with their own
line item, but the Fire Department and its EMS operations are fully integrated in the FY2013 budget and
will be provided a yearly budget appropriation just like other city departments. The Fire Department
started running an ambulance service in 2003, but the operation became full-time in the summer of
2009 after the city's private ambulance provider withdrew from its contract with the city. In FY2012
receipts are expected to reach $1.75 million and in FY2013 we are projecting $1.62 million in revenues.
Estimated revenues from licenses and permits are projected at $859,775, a decrease of 3.8% from FY
2012. This decrease ($34,000) is attributed to a sluggish but recovering economy that has generated a
greater number of permits for building, wiring and plumbing, but for smaller, less costly projects.
lnspection permit revenue for the past nine years is detailed below:
4
Fines and forfeits revenues are projected at $914,450, or 1.1% of total operating revenue, a decrease of
$101,045 from FY2012, These include parking violations fines and motor vehicle citations. Parking
violations revenues were estimated for FY2012 originally at $925,000, an increase of $300,000 or (48 %)
due to increasing the fine amount from $10 to $15. However, the estimate was lowered to $876,895
when the tax rate was set in December of 2011, due to lower than expected revenues from parking
tickets. A number of factors may have reduced parking ticket revenues, including change in behavior
due to increased fines, having the James House lot and some on- street parking in the vicinity of the new
police station off-line during construction, and a vacancy in the position of a part-time parking
enforcement officer. A reorganization of the parking department has contributed to an uptick in parking
fine revenues, but it remains to be seen if the increase in fines has truly influenced motorist behavior.
Therefore, given that FY2012 revenues are below $700,000 to date, ten months into the fiscal year, I am
using a conservative estimate for FY2013 of $801,850. Criminal motor vehicle infractions (CMVI)
revenues are estimated at $112,600, which represents level funding, and court fines have been moved
to the Police Departmental Revenue line item.
INTERFUND TRANSFERS AND RESERVES: Interfund operating transfers are proposed at $3,073,327, a
decrease of $1,792,177 (- 36.811,7 %) over FY 2012. There are two significant reasons for a decrease in
this category, First, ambulance receipts that came from the "Ambulance Receipts Reserved for
Appropriation" account were transferred into the budget in this category in FY2012. As stated above, in
FY2013 they have been moved into the Charges for Services section of revenues, as they will now come
directly into the general fund without City Council transfers. Second, there is a significant decrease in
the reimbursement from the Enterprise Funds. The Water, Sewer, and Solid Waste Enterprise Funds
reimburse the General Fund for support services and fringe benefits. This support is projected to
decrease by $115,273 over FY2012 and is due primarily to the Solid Waste Enterprise Fund's
5
$700,000
$600,000
I Permits - Weights & Measures
Permits - Plumbing Inspector
'Permits • Wire Inspector
. Permits - Building Inspector
$500,000
$400,000
$300,000
$200,000
$100,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011
Fines and forfeits revenues are projected at $914,450, or 1.1% of total operating revenue, a decrease of
$101,045 from FY2012, These include parking violations fines and motor vehicle citations. Parking
violations revenues were estimated for FY2012 originally at $925,000, an increase of $300,000 or (48 %)
due to increasing the fine amount from $10 to $15. However, the estimate was lowered to $876,895
when the tax rate was set in December of 2011, due to lower than expected revenues from parking
tickets. A number of factors may have reduced parking ticket revenues, including change in behavior
due to increased fines, having the James House lot and some on- street parking in the vicinity of the new
police station off-line during construction, and a vacancy in the position of a part-time parking
enforcement officer. A reorganization of the parking department has contributed to an uptick in parking
fine revenues, but it remains to be seen if the increase in fines has truly influenced motorist behavior.
Therefore, given that FY2012 revenues are below $700,000 to date, ten months into the fiscal year, I am
using a conservative estimate for FY2013 of $801,850. Criminal motor vehicle infractions (CMVI)
revenues are estimated at $112,600, which represents level funding, and court fines have been moved
to the Police Departmental Revenue line item.
INTERFUND TRANSFERS AND RESERVES: Interfund operating transfers are proposed at $3,073,327, a
decrease of $1,792,177 (- 36.811,7 %) over FY 2012. There are two significant reasons for a decrease in
this category, First, ambulance receipts that came from the "Ambulance Receipts Reserved for
Appropriation" account were transferred into the budget in this category in FY2012. As stated above, in
FY2013 they have been moved into the Charges for Services section of revenues, as they will now come
directly into the general fund without City Council transfers. Second, there is a significant decrease in
the reimbursement from the Enterprise Funds. The Water, Sewer, and Solid Waste Enterprise Funds
reimburse the General Fund for support services and fringe benefits. This support is projected to
decrease by $115,273 over FY2012 and is due primarily to the Solid Waste Enterprise Fund's
5
contribution being phased out with the closure of the landfill, Dedicated Wetlands Filing Fees of $6,184,
and Waterways Fund receipts of $3,900, and a projected $11,595 in support from the Community
Preservation Act funds are appropriated in the Planning Department budget to support Conservation
Commission and CPA Committee activities. Cemetery Perpetual Care Trust Funds and Sale of lots funds
totaling $10,000 will be used to support the operations of the DPW Cemetery Division. The transfer in
the amount of $165,000 from the Comcast I•Net Reimbursement Reserve account is in support of the
ten -year debt service on the new wide -area network and telephone systems. An internal transfer from
energy rebates received as a result of the Energy Management Performance Contract (ESCO) will
provide $145,000 toward the ESCO Debt Service. Lastly, the city received bond premiums as a result of
the $19.75 million in general obligation bonds issued in February 2012. The bond premium attributable
to the police station debt exclusion must be applied to the debt service to reduce the debt exclusion
amount charged to taxpayers. In FY2013, that amount is $46,768.
MISCELLANEOUS INCOME: Investment income is estimated at the si
rates are historically low. Six years ago, investment income exceeded
$700,000
$6 am°
me amount as FY2012 as interest
$600,000,
$500,000
$400,000
$300,000
$200,000
$100,000
$0
2003 2004 2005 2006 2007 2008 2009 2010 2011
While low interest rates save on borrowing costs, they also constrain investment earnings on the City's
liquid assets. The City's efforts to regionalize Veteran's Services in Hampshire County have been very
successful and the district continues to increase its service levels, with an increase of $4,240 in income
from member towns. Other miscellaneous revenues include allocations from Smith Charities ($9,500)
to support the Smith Vocational and Agricultural High School budget, and $101,374, a decrease of
$21,463, from Five Colleges, Inc. for a partial reimbursement of the Pioneer Valley Transit Authority
assessment.
6
CITY OF NORTHAMPTON, MASSACHUSETTS
FY2013 REVENUE SUMMARY
Revised Proposed Dollar %
Actual Actual Actual Budget Budget Change Change
FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2012 -2013 FY12 -13
GENERAL FUND
TAXES
Real Estate Taxes 35,300,779 38,664,244 39,786,142 41,980,499 44,117,800 2,137,301 5.1%
Personal Property 1,023,468 1,096,957 1,144,329 1,245,463 1,276,600 31,137 2.5%
Tax Title Revenues 231,741 241,635 154,901 0 0 0 0.0%
Clause 41A R/E Payback 5,485 54,491 (650) 0 0 0 0.0%
Chapt 61A Deferred Taxes 3,213 21,231 0 0 0 0.0%
Motor Vehicle Excise 2,091,330 2,063,029 2,173,355 2,095,786 2,130,786 35,000 1.7%
Boat Excise 3,610 3,357 3,181 3,000 3,000 0 0.0%
Hotel / Motel Tax (Ch 145) 334,406 407,727 481,230 465,830 475,830 10,000 2.1%
Meals Tax (Ch 64L, s.2A) 389,700 549,624 500,560 600,560 100,000 20.0%
Interest on Taxes 105,597 119,053 143,464 120,000 120,000 0 0.0%
Interest on Tax Titles 123,936 57,960 45,773 48,000 48,000 0 0.0%
Tax Title Releases 2,250 2,275 1,500 3,000 2,000 (1,000) -33.3%
Int /Releases - Clause 41A R/E 1,043 35,200 225 0 0 0 0.0%
Pilot- Housing Authority 22,701 23,915 24,639 22,701 22,701 0 0.0%
Pilot -Smith College 0 82,704 47,431 50,000 53,500 3,500 7.0%
Pilot -B'Nai Israel Synagogue 4,055 5,424 4,174 3,000 3,000 0 0.0%
Pilot -U.S. Fish & Wildlife 900 846 211 900 900 0 0.0%
TOTAL TAXES 39,254,514 43,248,518 44,580,762 46,538,739 48,854,676 2,315,937 5.0%
CHARGES FOR SERVICES
Parking Meter Receipts 1,248,273 1,349,701 1,393,875 1,426,480 1,616,806 190,326 13.3%
Recreation Revenues 19,050 58,292 71,206 77,445 77,445 0 0.0%
Ambulance Revenues 0 0 0 0 1,642,769
Fees - Collector 66,087 81,006 100,319 93,145 96,145 3,000 3.2%
Fees - Municipal Liens 23,183 21,950 25,000 24,000 39,000 15,000 62.5%
Fees - MVE Surcharges 18,740 16,480 13,380 14,000 13,000 (1,000) -7.1%
Fees - Parking Clerk 15 0 0 0 0 0.0%
Fees - Cemetery Interments 22,775 37,660 28,505 30,000 25,000 (5,000) -16.7%
Fees - Police Outside Detail Admin 14,354 16,254 24,381 20,000 17,000 (3,000) -15.0%
Fees - Fire Outside Detail Admin 804 1,269 1,478 0 0 0 0.0%
Fees - License Comm Appl Fee 275 355 630 0 0 0 0.0%
Fees - City Clerk Misc 26,762 54,320 42,036 45,000 30,000 (15,000) - 33.3%
Fees - City Clerk Copies 71,656 87,310 104,690 89,000 80,000 (9,000) -10.1%
Tuition - SVHS 4,646,091 4,579,125 4,803,300 5,047,300 5,072,281 24,981 0.5%
City Property 150 1,000 0 0 0 0 0.0%
Rentals - Elwell's Island 1,600 0 0 0 0 0 0.0%
Rentals - City Property /James House 0 33,333 33,150 66,800 0 (66,800) - 100.0%
Dept Rev - Auditor 0 0 61 0 0 0 0.0%
Dept Rev - Treasurer 697 625 526 300 500 200 66.7%
Dept Rev - Human Resources 326 22 0 0 0 0 0.0%
Dept Rev - Central Services 26 0 0 0 0 0 0.0%
Dept Rev - Registrar of Voters 1,184 1,668 1,076 1,375 1,000 (375) -27.3%
Dept Rev - Passports 6,750 8,775 2,800 0 0 0 0.0%
Dept Rev - Police Dept 29,470 39,118 47,331 52,500 78,500 26,000 49.5%
Dept Rev - General Highway 520 0 0 500 0 (500) - 100.0%
Dept Rev - Cemeteries 3,137 3,298 810 1,000 1,000 0 0.0%
Dept Rev - DPW Parks & Rec 290 445 240 0 0 0 0.0%
Dept Rev - Health 25,807 10,982 24,154 18,930 18,930 0 0.0%
Dept Rev- DPW Storm Water Mgt 7,813 1,760 6,209 3,000 4,000 1,000 33.3%
Dept Rev - Veteran's Services 1,500 0 0 0 0 0 0.0%
Dept Rev - Building Inspections 0 0 19,500 19,000 31,000 12,000 63.2%
TOTAL CHARGES FOR SERVICES 6,237,321 6,404,762 6,744,658 7,029,775 8,844,376 1,814,601 25.8%
7
LICENSES AND PERMITS
Liquor Licenses
License Comm - Other Licenses
Cablevision License
City Clerk Licenses
Firearm Licenses
Permits - Health Dept
Permits - Burials
Permits - Police Dept
Permits - Building Inspector
Permits - Plumbing Inspector
Permits - Wire Inspector
Permits - Weights & Measures
Permits - Periodic Inspections
Permits - General Highway
Permits - Planning Dept
TOTAL LICENSES AND PERMITS
FINES AND FORFEITS
CMVI Reimbursements RMV
Fines Forfeits / Court
Parking Tickets
TOTAL FINES AND FORFEITS
INTERGOVT - STATE - CHERRY SHEET
Chapter 70 School Aid
School Construction
Charter Tuition Assessment Reimb.
Lottery
Additional Assistance
Unrestricted General Government Aid
Lieu of Taxes - State Owned Land
Police Career Incentive
Veterans Benefits
Abatements to Elderly
Abatements Vets, Blind, Sury Spouse
Offset: School Lunch
Offset: Aid to Reduce Class Size
Offset: School Choice Rec.Tuition
Offset: Public Libraries
TOTAL INTERGOVT - CHERRY SHEET
INTERGOVT - STATE - OTHER
Other State Revenue
Retirement COLA Reimbursement
TOTAL INTERGOVT - STATE - OTHER
INTERGOVT - FEDERAL
Medicaid Reimbursements - Schools
Medicare Part 'D' Reimb
Indirect Costs - CDBG Reimb.
TOTAL INTERGOVT - FEDERAL
INTERFUND OPERATING TRANSFERS
Cemetery Trust Fund/Sale of Lots
Interfund Transfers - Enterprise Fds
Wetland Filing Fees Fund 2304
Waterways Fund Fund 2305
Ambulance Rcpts Reserved Fund 2335
Actual
FY 2009
Revised Proposed Dollar
Actual Actual Budget Budget Change Change
FY 2010 FY 2011 FY 2012 FY 2013 FY 2012-2013 FY12-13
211,030 208,844 194,080 200,000 195,000 (5,000) -2.5%
0 0 110 1,000 0 (1,000)
5,217 5,186 5,109 5,150 5,150 0
28,705 31,564 31,699 33,250 33,250 0
2,150 2,375 4,275 2,375 2,375 0
63,277 60,185 60,580 60,000 60,000 0
0 17,150 17,500 18,000 17,000 (1,000)
1,406 1,388 1,613 1,000 1,000 0 0.0%
200,964 348,789 289,164 275,000 225,000 (50,000) -18.2%
83,584 82,820 97,330 82,000 82,000 0 0.0%
100,624 132,439 104,376 100,000 98,000 (2,000) -2.0%
25,427 26,417 29,352 26,000 26,000 0 0.0%
0 0 20,000 20,000 0.0%
62,400 79,773 83,825 60,000 65,000 5,000 8.3%
43,158 19,373 38,523 30,000 30,000 0 0.0%
827,940 1,016,302 957,536 893,775 859,775 (34,000) -3.8%
127,710 158,145 118,678 112,600 112,600 0 0.0%
26,835 25,209 31,825 26,000 0 (26,000) -100.0%
676,451 626,670 684,392 876,895 801,850 (75,045) -8.6%
830,996 810,023 834,894 1,015,495 914,450 (101,045) -10.0%
7,454,895 8,164,398 7,687,434 7,728,704 7,844,624 115,920 1.5%
3,132,884 3,132,886 2,237,230 2,237,230 2,237,230 0 0.0%
223,096 206,795 405,971 540,056 328,176 (211,880) -39.2%
4,415,639 0 0 0 0 0 0.0%
521,606 0 0 0 0 0 0.0%
3,872,525 3,717,624 3,448,824 3,717,624 268,800 7.8%
125,108 112,705 97,965 101,469 101,502 33 0.0%
168,839 36,060 19,800 0 0 0 0.0%
199,114 397,824 456,420 540,715 543,027 2,312 0.4%
60,742 53,714 125,130 124,830 122,620 (2,210) -1.8%
56,550 51,538 0 0 0 0 0.0%
11,811 12,580 11,104 13,157 13,219 62 0.5%
0 0 0 0 0 0 0.0%
1,005,494 1,185,780 1,261,180 1,341,791 1,275,178 (66,613) -5.0%
57,609 50,267 46,145 44,413 40,689 (3,724) -8.4%
17,433,387 17,277,072 16,066,003 16,121,189 16,223,889 102,700 0.6%
7,402 41,596 8,348 7,402 7,402 0 0.0%
7,264 6,953 6,953 6,800 6,900 100 1.5%
14,666 48,550 15,301 14,202 14,302 100 0.7%
367,480 312,640 308,590 227,504 185,000 (42,504) -18.7%
125,745 79,792 55,160 50,000 50,000 0 0.0%
72,888 13,668 13,668 0 0 0 0.0%
566,113 406,100 377,418 277,504 235,000 (42,504) -11.3%
10,000 10,000 10,000 10,000 10,000 0 0.0%
2,962,521 2,990,513 2,883,592 2,800,153 2,684,880 (115,273) -4.1%
4,086 4,086 4,086 6,235 6,184 (51) -0.8%
4,086 4,086 4,086 3,922 3,900 (22) -0.6%
601,035 1,068,998 1,563,552 1,730,702 0 (1,730,702) -100.0%
8
Community Preservation Act Funds
Comcast I-net Reimb Fund 2620
Rsrve for Energy Credits/Rebates
Police Station Reserve for Debt Service
High School Reserve for Debt Service
TOTAL INTERFUND OPERATING
FREE CASH/CAPITAL RESERVES
Free Cash
Surplus Overlay
Stabilization Fund
Capital Stabilization Fund
TOTAL FREE CASH/CAPITAL RESERVES
MISCELLANEOUS REVENUE
Housing Authority
ESCO Debt Service from Libraries
PVTA - 5 College Reimbursement
Vet Services Regional Assessment
Interest on Investments
Tailings Closeout
Smith Charities Income
Dept Rev - Police Auctions
Dept Rev - Hearing Officer
Miscellaneous Receipts
Insurance Reimbursements Misc
TOTAL MISCELLANEOUS REVENUE
GENERAL FUND TOTAL
Revised
Actual Actual Actual Budget
FY 2009 FY 2010 FY 2011 FY 2012
8,417 6,521 4,524 8,760
165,000 165,000 165,000
140,732
0 0 0 0
39,926 0 0 0
3,630,071 4,249,204 4,634,840 4,865,504
0
0
602,758
0
602,758
0
0
0
50,000
50,000
0
0
0
80,000
80,000
0
0
0
0
0
Proposed
Budget
FY 2013
11,595
165,000
145,000
46,768
0
3,073,327
Dollar
Change Change
FY 2012-2013 FY12-13
2,835 32.4%
O 0.0%
4,268 3.0%
46,768 0.0%
O 0.0%
(1,792,177) -36.8%
O 0 0.0%
O 0 0.0%
O 0 0.0%
O 0 0.0%
O 0 0.0%
0 0 7,500 7,500 0.0%
18,315 18,315
120,941 199,804 119,841 122,837 101,374 (21,463) -17.5%
47,459 89,038 97,876 102,116 4,240 4.3%
210,258 119,975 123,556 100,000 100,000 0 0.0%
741 0 0.0%
11,455 9,329 9,793 8,000 9,500 1,500 18.8%
1,242 1,500 1,793 1,500 1,500 0 0.0%
2,438 0 2,400 2,400 0.0%
29,571 34,612 7,758 0 0 0 0.0%
11,700 0 0.0%
385,167
69,782,933
413,420
73,923,950
9
354,217
74,645,629
330,213
77,086,396
342,705 12,492 3.8%
0
2,276,104 3.0%
79,362,500
ENTERPRISE FUNDS
WATER ENTERPRISE RECEIPTS
Water Rates
Sale of Lumber
Undesig Fund Bal
Capital Reserve
Water Liens
Water Miscellaneous Income
Water Interest
TOTAL WATER ENTERPRISE REVENUES
SEWER ENTERPRISE RECEIPTS
Sewer Rates
Sewer Rate Relief Fund
Undesignated Fund Balance
Capital Reserve
Sewer Liens
Sewer Miscellaneous Income
Sewer Interest Income
Sewer Betterments
Marian Street Betterment
Laurel Lane Betterment
TOTAL SEWER ENTERPRISE REVENUES
SOLID WASTE ENTERPRISE RECEIPTS
Refuse Fees
Landfill Stickers
Trash Bag Sales
Leases - Landfill Cell Tower
Sludge Disposal
Interest Income
Sale of Scrap Metal
Sludge Disposal
Miscellaneous
Closure Fund Transfer
Undesignated Fund Balance
Recycling Program Revenues
TOTAL SOLID WASTE ENT. REVENUES
GRAND TOTAL ALL FUNDS
Actual
FY 2009
Actual
FY 2010
Actual
FY 2011
Revised
Budget
FY 2012
Proposed
Budget
FY 2013
Dollar
Change Change
FY 2012-2013 FY12-13
4,482,532
50,000
963,977
86,817
15,389
113,846
5,712,561
4,001,721
103,022
61,907
85,148
24,380
58,855
2,804
4,337,836
3,173,498
361,929
0
214,906
0
35,485
31,653
0
1,292
1,000,000
0
88,210
4,906,972
84,740,303
4,713,124
1,189,480
126,668
23,337
51,073
5,176,282
1,179,823
184,881
15,509
62,860
6,115,951
875,425
90,000
30,000
6,671,946 555,995 9.1%
0 0.0%
344,264 (531,161) -60.7%
0 0.0%
90,000 0 0.0%
0 0.0%
30,000 0 0.0%
6,103,682
4,315,817
265,985
123,926
25,605
28,375
3,671
3,101
6,619,355
4,747,666
193,436
193,385
21,065
40,979
7,111,376
5,095,752
280,465
173,152
31,009
7,136,210 24,834 0.3%
5,256,084 160,332 3.1%
0 0.0%
(280,465) -100.0%
0 0.0%
218,098 44,946 26.0%
0 0.0%
43,538 12,529 40.4%
0 0.0%
0 0.0%
0 0.0%
4,766,480
3,065,674
409,967
0
66,785
0
12,756
45,248
8,149
1,150,000
256,665
40,967
5,056,211
89,850,324
5,196,531 5,580,378 5,517,720
10
2,798,167 2,880,000 1,500,000
442,352 343,000 100,000
0 0 300,000
36,595 69,000 65,000
0 0 60,000
26,750 0
57,379 25,000 25,000
381,629 190,000 32,000
0 0 1,625,000
(680,294) (53,452) 7,287
95,956 30,000 50,000
3,158,533 3,483,548 3,764,287
89,620,048 93,261,698 95,780,717
(62,658) -1.1%
(1,380,000)
(243,000)
300,000
(4,000)
60,000
0
0
0
(158,000)
1,625,000
60,739
20,000
280,739
2,519,019
-47.9%
-70.8%
0.0%
-5.8%
0.0%
0.0%
0.0%
0.0%
-83.2%
0.0%
-113.6%
66.7%
8.1%
2.7%
PROPERTY TAX LEVY CALCULATION EXPLAINED
Prior to the passage of Proposition 21/2, municipalities created their budgets by determining how much it
would cost to provide the city's programs and services, and then raising the necessary funds through the
tax levy. Under Proposition 21/2, municipalities in Massachusetts are limited to increasing the local tax
levy by no more than 21/2% above the current tax levy, plus new growth, in any one year. The shift means
that instead of beginning with a budget based on the programs and services the city wants to provide,
the city now begins with a set amount of tax levy funding and determines what programs and services it
can provide based on that amount. As an example, if the tax levy in Year One was $1,000, and there was
$100 in new growth (new construction or additions to homes or businesses), then in Year Two, the city's
tax levy could grow to no more than $1,125.
$l,OOO levy xZ.SY6 allowed increase =$Z5 additional Year 2 tax revenue
$1,000 prior year levy + $25 allowed increase + $100 new growth = $1,125 total Year 2 levy revenue
Debt exclusions, those Proposition 21/2 overrides which allow the city to increase property taxes for the
purpose of paying for a particular project, such as the JFK Middle School or Northampton High School
renovations, decrease every year until they are fully paid off. This portion of residential property taxes
goes down each year.
Common Misunderstandings
Proposition 21/2 is a complex finance law, but its simple name has led to some frequent
misunderstandings. Often, residents might think that the law means that their individual property taxes
should only rise by 21/2% each year under the law. In reality, it is the city's total tax levy that will rise by
that amount each year. How that levy is apportioned among all the residential and commercial
properties is through a different process, and the result is that the tax burden on some properties will
increase, and on others will decrease, and by varying amounts.
The city is required to revalue all property every three years. When this happens, an independent
company assesses the values of homes and businesses relative to each other and to the current market.
It looks at sales of comparable properties in the last two years to arrive at fair market values. When the
assessment is done, we have the total value of all of the properties in Northampton.
Once we have those two figures - the total value of real estate property in Northampton, and the
amount of tax levy we can raise under Proposition 214 the city Assessors calculate what the city's Tax
Rate will be in the coming year. In the current fiscal year, the tax rate is $13.35 per $1,000 of value in
your property.
Now that we have the tax rate we go back to the evaluations of each property in the city and calculate
the tax bill for individual property owners. If your property is valued at $100 ,000, your property tax bill
would be 100 x $13.35 or $1,335.
If you believe your property assessment is significantly higher than its actual value on the fair market,
you can apply for tax abatement. Remember, however, that while market forces change daily, your
home's value for the purposes of the tax levy is calculated on comparable sales in the past two years.
If a home is found to have been valued incorrectly and receives an abatement, those tax dollars that are
abated for that one property owner are reassessed over the rest of the taxable properties in
Northampton. The total of the city's property tax levy remains the same, only the distribution changes.
11
PROPERTY TAX LEVY CALCULATION
FY2009 FY2010 FY2011 FY2012 FY2013 $ Change % Change
Actual Actual Actual Actual Budget FY 2012 -13 FY12 -13
Base Levy From Prior Year 34,339,480 35,883,668 39,156,687 40,556,020 42,223,505 1,667,485 4.9%
2 1/2% Increase 858,487 897,092 978,917 1,013,900 1,055,588 41,687 4.9%
Override 0 2,000,000 0 0 0 0 - 100.0%
New Growth 685,701 375,927 420,416 653,585 475,000 (178,585) -26.0%
Levy Limit 35,883,668 39,156,687 40,556,020 42,223,505 43,754,093 1,530,588 43%
ADD: Debt Exclusion - JFK Middle School 310,855 267,235 225,235 163,398 123,610 (39,788) -12.8%
ADD: Debt Exclusion - Fire Station 412,656 398,594 385,906 369,119 356,056 (13,063) -3.2%
ADD: Debt Exclusion - High School 619,259 554,820 493,281 430,444 362,505 (67,939) -11.0%
ADD: Debt Exclusion - Police Station 45,517 798,135 752,618
Subtotal Debt Exclusions 1,342,770 1,220,649 1,104,423 1,008,477 1,640,306 631,830 47.1%
Max Allowable Levy (Levy Limit + Debt Excl) 37,226,438 40,377,335 41,660,442 43,231,982 45,394,399 2,162,417 5.8%
LESS: Actual Tax Levy 37,197,371 40,366,537 41,637,003 43,225,962
Excess (Unused) Levy Capacity 29,067 10,799 23,440 6,020
Actual Tax Levy
Levy Ceiling (2.5% of Total Valuation)
37,197,371 40,366,537 41,637,003 43,225,962
81,004,728 79,838,775 80,318,292 80,947,495
Reval Year
FY2009 FY2010 FY2011 FY2012
Valuations By Class Valuations Valuations Valuations Valuations
Residential Property Valuations 2,600,716,350 2,570,854,710 2,582,527,470 2,596,822,400
Commercial Property Valuations 457,643,110 451,469,400 451,435,010 449,401,900
Industrial Property Valuations 88,915,090 84,013,220 87,770,590 98,382,400
Personal Property Valuations 92,914,550 87,213,650 90,998,620 93,293,090
Total Property Valuations 3,240,189,100 3,193,550,980 3,212,731,690 3,237,899,790
Total Assessed Valuation 3,240,189,100 3,193,550,980 3,212,731,690 3,237,899,790
$ Change Valuation From Prior Year 46,602,550 (46,638,120) 19,180,710 25,168,100
% Change Valuation From Prior Year 1.5% -1.5% 0.6% 0.8%
Tax Rate (per $1000 of Valuation) $11.48 $12.40 $12.96 $13.35
12
FY2O13 General Fund
Expenditures
Non- $19,362,500
Appropriated State General
Uses, $1,761,004 Assessments /Charges, Government,
Insurance and $3,029,067 $3,960,265
Reserves,
$558,200
• ployee Benefits,
$16,026,876
_f --
Debt Service,
6,615,575
Culture and
Recreation,
$1,607,002
Human
Services,
$1,195,264
Education,
$29,873,807'
Public Works,
$3,256,597
13
0 General Government
0 Public Safety
d Education
0 Public Works
0 Human Services
0 Culture and Recreation
u Debt Service
fd Employee Benefits
W Insurance and Reserves
u Non- Appropriated Uses
u State Assessments /Charges
GENERAL GOVERNMENT
City Council
Mayor
Auditor
Assessors
Treasurer
Collector
Legal Services
Human Resources
Management Information Systems
City Clerk
License Commission
Planning & Development
Community and Economic Development
Central Services
TOTAL GENERAL GOVERNMENT
PUBLIC SAFETY
Police
Parking - Enforcement
Public Safety Communications Center
Fire/EMS (beginning FY13)
Ambulance
Building Inspections
Emergency Management
Parking - Maintenance
TOTAL PUBLIC SAFETY
EDUCATION
Smith Vocational & Agricultural High School
School Department
TOTAL EDUCATION
PUBLIC WORKS
Engineering
Administration & Purchasing
Streets / General Highway
Streets / Snow & Ice
Storm Drains
Flood Control
Cemeteries
DPW Parks and Recreation
TOTAL PUBLIC WORKS
HUMAN SERVICES
Board of Health
Council on Aging
Veterans Services
TOTAL HUMAN SERVICES
CULTURE & RECREATION
Forbes Library
Lilly Library
Recreation
First Night Celebration
Arts Council
TOTAL CULTURE & RECREATION
CITY OF NORTHAMPTON, MASSACHUSETTS
FY2013 EXPENDITURE SUMMARY
Actual Actual Actual Budget
FY 2009 FY 2010 FY 2011 FY2012
Proposed Dollar
Budget Change Change
FY2013 FY 2012-13 FY 12-13
61,972
299,536
294,878
279,554
139,533
358,961
186,773
186,043
283,608
256,068
19,052
295,263
61,002
249,210
275,138
275,386
131,586
317,835
222,538
185,129
423,258
289,014
20,408
224,518
1,096,860 911,650
3,758,103 3,586,672
4,638,527
168,021
465,333
3,581,843
566,199
327,745
3,656
354,777
10,106,101
4,609,400
167,939
449,818
3,497,251
1,203,518
310,505
3,318
429,727
10,671,477
63,499
255,923
284,997
239,139
113,977
333,298
147,317
196,720
470,311
263,749
22,329
257,965
5,941
1,194,350
3,849,515
4,740,508
177,563
477,901
3,424,865
1,563,552
345,012
4,050
501,488
11,234,939
66,632
261,170
280,331
282,113
113,150
369,268
95,665
209,957
435,422
264,133
22,332
282,669
6,146
1,171,342
3,860,330
5,055,745
155,663
480,031
3,292,465
1,730,702
348,612
4,050
495,744
11,563,012
64,203 (2,429) -3.6%
321,170 60,000 23.0%
275,126 (5,205) -1.9%
282,113 0.0%
113,150 0.0%
372,068 2,800 0.8%
130,000 34,335 35.9%
194,967 (14,990) -7.1%
482,637 47,215 10.8%
232,665 (31,468) -11.9%
19,904 (2,428) -10.9%
249,973 (32,696) -11.6%
- (6,146) -100.0%
1,222,289 50,947 4.3%
3,960,265 99,935 2.6%
5,055,745 0.0%
147,598 (8,065) -5.2%
450,149 (29,882) -6.2%
5,048,884 1,756,419 53.3%
(1,730,702) -100.0%
348,612 0.0%
4,050 0.0%
423,806 (71,938) -14.5%
11,478,843 (84,169) -0.7%
5,863,580 5,715,472 5,825,366 5,906,058 5,870,164
22,422,081 22,881,500 23,157,544 23,795,643 24,003,643
28,285,661 28,596,972 28,982,910 29,701,701 29,873,807
442,530
299,556
1,170,512
667,077
373,836
42,240
131,107
212,782
3,339,641
172,832
123,492
525,894
822,218
1,085,926
242,489
195,948
7,000
38,524
1,569,887
402,809
299,139
1,203,403
486,403
477,105
57,005
137,878
199,427
3,263,168
155,328
168,544
711,464
1,035,336
1,068,660
239,749
190,494
6,160
32,684
1,537,747
14
410,922
276,846
1,246,388
811,540
426,077
46,706
138,725
176,773
3,533,978
181,891
180,064
833,744
1,195,699
1,072,658
268,165
195,562
6,160
32,777
1,575,322
441,959
285,064
1,282,087
326,350
402,966
45,625
147,763
224,774
3,156,588
191,702
196,604
630,721
1,019,027
1,055,360
268,339
198,143
6,160
32,777
1,560,779
454,384
268,138
1,284,155
426,350
404,344
45,625
148,210
225,391
3,256,597
181,223
197,604
816,437
1,195,264
1,097,222
273,342
197,476
6,160
32,802
1,607,002
(35,894) -0.6%
208,000 0.9%
172,106 0.6%
12,425 2.8%
(16,926) -5.9%
2,068 0.2%
100,000 30.6%
1,378 0.3%
0.0%
447 0.3%
617 0.3%
100,009 3.2%
(10,479) -5.5%
1,000 0.5%
185,716 29.4%
176,237 17.3%
41,862 4.0%
5,003 1.9%
(667) -0.3%
0.0%
25 0.1%
46,223 3.0%
DEBT SERVICE
Long -Term Bonds Principal
Long -Term Bonds Interest
Capital Leases
Temporary Bonds Principal / Paydowns
TOTAL DEBT SERVICE
Proposed Dollar
Actual Actual Actual Budget Budget Change Change
FY 2009 FY 2010 FY 2011 FY2012 FY2013 FY 2012 -13 FY 12 -13
4,128,784 4,448,412 3,840,664 4,033,000 4,788,000 755,000 18.7%
1,459,260 1,418,287 1,166,566 1,292,562 1,757,707 465,145 36.0%
79,591 59,524 114,318 23,067 (23,067) - 100.0%
74,920 7,000 273,169 166,788 69,868 (96,920) -58.1%
5,742,555 5,933,222 5,394,717 5,515,417 6,615,575 1,100,158 19.9%
EMPLOYEE BENEFITS
Contributory Retirement System 3,665,262 3,842,388 3,989,570 4,198,899 4,359,384 160,485 3.8%
Pensions Non - Contributory 36,731 36,299 48,617 49,690 50,632 942 1.9%
Workers' Compensation 356,033 190,647 247,225 253,406 240,800 (12,606) -5.0%
Workers' Compensation - Police & Fire 49,019 107,097 121,800 124,845 118,600 (6,245) -5.0%
Unemployment Compensation 48,454 85,972 32,375 32,375 59,875 27,500 84.9%
Group Medical Insurance 9,060,367 9,201,927 9,716,187 9,543,707 10,415,935 872,228 9.1%
Life Insurance 41,476 41,610 46,250 46,250 48,250 2,000 4.3%
Payroll Taxes 517,948 522,517 512,700 536,533 558,400 21,867 4.1%
Other Benefits 167,774 174,351 174,000 174,000 175,000 1,000 0.6%
TOTAL EMPLOYEE BENEFITS 13,943,063 14,202,808 14,888,724 14,959,705 16,026,876 1,067,171 7.1%
INSURANCE AND RESERVES
Capital Projects
General Liability Insurance
Property & Auto Insurance
Public Employees Liability Insurance
Reserve for Personnel
Transfer to Capital Stabilization Fund
TOTAL CAPITAL PROJECTS & MISCELLANEOUS
175,000 175,000 175,000 175,000 (175,000) - 100.0%
48,581 40,700 47,411 49,450 47,000 (2,450) -5.0%
172,116 187,994 232,877 242,759 231,000 (11,759) -4.8%
84,888 64,473 80,958 84,439 80,200 (4,239) -5.0%
91,961 165,886 254,825 200,000 200,000 0.0%
100,000 150,000 - (150,000) - 100.0%
572,547 634,053 891,071 901,648 558,200 (343,448) -38.1%
'GENERAL FUND APPROPRIATIONS
68,139,776 69,461,456 71,546,874 72,238,207 74,572,429 2,334,222 3.2%
NON - APPROPRIATED USES:
Overlay Reserve for Abatements
Overlay Deficits to be Raised
Other Amounts to be Raised
PVTA Special Route Assessment
County Lock -Up Assessment
Offset Receipts - Cherry Sheet
STATE ASSESSMENTS- CHERRY SHEET
Air Pollution Districts
RMV Non - Renewal Surcharge
Regional Transit Assessment (PVTA)
Special Education (Ch. 71B, ss. 10, 12)
Charter School Sending Tuition
School Choice Sending Tuition
SUB -TOTAL STATE ASSESSMENTS
TOTAL NON - APPROPRIATED USES
450,855 412,448 388,923 393,978 400,000 6,022 1.5%
0.0%
- - - 0.0%
5,500 5,500 0.0%
26,418 16,418 26,418 26,418 26,418 0.0%
1,248,627 1,247,313 1,318,429 1,399,361 1,329,086 (70,275) -5.0%
470,552
6,848 7,088 7,229 7,546 7,793 247 3.3%
103,280 103,280 92,300 92,300 99,500 7,200 7.8%
311,376 316,186 330,238 360,619 357,889 (2,730) -0.8%
14,285 14,810 31,938 32,257 2,137 (30,120) -93.4%
1,432,011 1,633,028 1,718,969 2,079,197 2,094,284 15,087 0.7%
418,667 413,667 445,791 451,014 467,464 16,450 3.6%
2,286,467 2,488,059 2,626,465 3,022,933 3,029,067 6,134 0.2%
4,012,367 4,634,790 4,360,235 4,848,190 4,790,071 (58,119) -1.2%
'TOTAL BUDGET PLAN - GENERAL FUND
72,152,143 74,096,245 75,907,109 77,086,397 79,362,500 2,276,103 3.0%
15
Proposed Dollar
Actual Actual Actual Budget Budget Change Change
FY 2009 FY 2010 FY 2011 FY2012 FY2013 FY 2012-13 FY 12-13
ENTERPRISE FUNDS
WATER ENTERPRISE FUND
Water General 1,697,896 1,092,941 1,330,096 2,293,772 2,126,806 (166,966) -7.3%
Water Treatment 523,682 654,153 747,068 1,368,842 1,552,119 183,277 13.4%
Water Debt 1,751,511 1,882,451 1,807,904 1,925,008 1,928,162 3,154 0.2%
Water Interest 789,755 804,670 731,870 753,194 739,769 (13,425) -1.8%
Water Direct & Indirect Costs 611,595 609,461 660,366 680,560 699,354 18,794 2.8%
Water Reserve for Capital Projects 30,000 30,000 60,000 60,000 60,000 0.0%
Water Reserve 500,000 500,000 30,000 30,000 30,000 0.0%
TOTAL WATER ENTERPRISE FUND 5,904,439 5,573,676 5,367,304 7,111,376 7,136,210 24,834 0.3%
SEWER ENTERPRISE FUND
Sewer General Sanitary 417,259 430,128 300,747 510,200 598,080 87,880 17.2%
Sewer Treatment 1,927,145 2,138,766 1,949,915 2,274,875 2,255,075 (19,800) -0.9%
Sewer Debt 320,686 323,235 253,000 595,000 589,000 (6,000) -1.0%
Sewer Interest 133,239 127,119 115,848 354,143 208,628 (145,515) -41.1%
Sewer Direct & Indirect Costs 1,546,261 1,569,971 1,638,743 1,756,160 1,806,937 50,777 2.9%
Sewer Reserve for Capital Projects - - 30,000 60,000 60,000 0.0%
Sewer Reserve 30,000 30,000 30,000 30,000 (30,000) -100.0%
TOTAL SEWER ENTERPRISE FUND 4,374,590 4,619,219 4,318,253 5,580,378 5,517,720 (62,658) -1.1%
SOLID WASTE ENTERPRISE FUND
Solid Waste Landfill
Solid Waste Other Waste Mgt
Solid Waste Debt
Solid Waste Interest
Solid Waste Closure & Post-Closure Fund
Solid Waste Direct & Indirect Costs
Solid Waste Host Community Fee
TOTAL SOLID WASTE ENTERPRISE FUND
3,424,405 1,669,580 1,852,106 1,882,269 1,441,752 (440,517) -23.4%
98,316 175,557 178,596 203,999 299,838 95,839 47.0%
239,000 235,000 733,000 233,000 179,000 (54,000) -23.2%
73,468 83,652 68,307 48,700 40,108 (8,592) -17.6%
752,146 752,146 752,146 752,146 1,625,000 872,854 116.0%
343,080 343,080 350,483 363,434 178,589 (184,845) -50.9%
468,000 468,000 234,000 - - - 0.0%
5,398,415 3,727,016 4,168,638 3,483,548 3,764,287 280,739 8.1%
'TOTAL ALL FUNDS 87,829,587 88,016,156 89,761,303 93,261,699 95,780,717 2,519,018 2.7%
16
CITY OF NORTHAMPTON - STAFFING - FISCAL YEAR 2013
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YEAR 1
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City Council
Mayor
Auditor
Assessors
Treasurer
Collector
Legal Services
Human Resources
Management Information Systems
City Clerk
License Commission
Planning & Development
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PUBLIC SAFETY
Police
Parking Division - Enforcement
Public Safety Communications Center
Fire and Ambulance
Building Inspector
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Smith Vocational & Agricultural High School
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Engineering
Administration & Purchasing
Streets / General Highway
Streets / Snow & Ice
Storm Drains
Flood Control
Cemeteries
DPW Parks and Recreation
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Board of Health
Council on Aging
Veterans Services
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CULTURE & RECREATION
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17
City Council
William Dwight, Council President Staffing:
Mary L. Midura, Clerk of Council 9 City Councilors
210 Main Street 1-Part Time Clerical
Northampton, MA 01060
(413) 587-1210
Department Responsibilities
The City Council is made up of nine members who are elected every two years. Two members are
elected at-Iarge and one from each of the city's seven Wards. City Council makes Legislative decisions
for the City. Actions by the Council are generally subject to the Mayor's veto, which may be
overridden by a two-thirds vote of the Councilors. The Mayor serves as the presiding officer at
Council meetings. The City Council meets on the first and third Thursdays of each month, except in
July and August (one meeting each month). The City Council has seven primary standing committees,
two joint committees with the Board of Public Works and School Committee, and ad-hoc committees
as required.
FYlZHigh|ights
Agendas and documents for City Council and Sub-Committee meetings became more streamlined and
efficient, including posting to the City website. This office tracked the processing of all claims, Orders,
and Ordinances referred to Committees. The Clerk began posting meeting minutes in draft format on
the City website for greater public access.
FY13 Budget Information
The hours of the Clerk of Council will be reduced from 20 hours/week to 17.5 hours/week resulting in
a decrease of $2,429 in the Council personnel services budget. The City Council plans to review
Council Rules and Committees, with the goal of continued improvement regarding agenda and
meeting procedures and minutes. Committees are working to improve submission of agenda items
and meeting minutes. This office will continue to work to support the needs of the City Council and its
Committees, while answering the requests of citizens for information.
18
City Council • FY13 PS and OM
o Total Personnel
Services
1 Total Operations
and Maintenance
568,000
$66,000
$64,000
$62,000
$60,000
$56,000
City Council Five Year Trend
2009 2010 2011 2012 2013
111 • CITY COUNCIL
Description
Name
Dept.
Budget
Barg. Hrs/ FY13 General
Unit Week FTE Budget Fund Other Source
Council President
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Councilor
Council Clerk
Total Personnel Services:
Printing and Mailing
Advertising
Office Supplies
Ceremonial Expenses
Total Operations and Maintenance;
William Dwight
Jesse Adams
Maureen Carney
Owen Freeman-Daniels
Marianne Labarge
David Murphy
Pamela Schwartz
Paul Spector
Eugene racy
Mary Midura
Elected
Elected
Elected
Elected
Elected
Elected
Elected
Elected
Elected
NR
1.00
1,00
1,00
1.00
1.00
1.00
1.00
1.00
1.00
17,50 0.50
9,50
5,500 5,500
5,000 5,000
5,000 5,000
5,000 5,000
5,000 5,000
5,000 5,000
5,000 5,000
5,000 5,000
5,000 5,000
12,003 17,003
62,503 62,503
300 300
400 400
1,000 1,000
1,700 1,700
111•CITY COUNCIL TOTAL: 9,5D 64,203
19
64,203
Mayor's Office
David J. Narkewicz, Mayor Staffing:
210 Main Street 1-Mayor
Northampton, MA 01060 1-Finance Director
(413) 587-1249 2-Mayoral Aides
mayor@northamptonma.gov
1-Economic Development
1-CDBG Director
1-CDBG Clerical
Department Responsibilities
The Mayor's office is a gateway for constituent contact and supports the work of the City's
governmental departments and school districts. The Mayor is the chief elected official in the City and
has statutory responsibilities, including serving as the Chair of the City Council and School Committee,
Chair of the Board of Almoners and as a Trustee of the Smith Vocational and Agricultural High School.
He serves on the Board of Trustees for the Academy of Music Theatre, the Look Memorial Park
Trustees and Childs Park. It is the Mayor's responsibility to nominate citizens to most of the city's
many boards and commissions, with the approval of the City Council, and to present the City Council
with a balanced budget before the start of the new fiscal year on July 1.
FY12 Highlights
The Mayor's Office went through quite a few changes in FY12, most notably the election of the City's
first new Mayor in twelve years, Mayor David J. Narkewicz. A new version of the budget is being
presented this year with the help of Finance Director Susan Wright. This new budget should
streamline the information presented and give a thorough overview of staffing in departments. A new
Board, Committee and Commission application was created and a new volunteer webpage launched.
The new webpage enables volunteers to see which Committees need members. The Community and
Economic Development office successfully completed the 28th year of administering HUD's
Community Development Block Grant (FY12 $1,005,407). CDBG funding assisted the DPW with the
Conz Street project, the Council on Aging Senior Center debt service, the Housing Authority's Grace
House, the Council on Aging's Home Repair Program, Valley CDC's small business and homeownership
assistance programs, and 12 social service agencies. Redevelopment of the Fairgrounds and the James
House project made significant progress. The Housing Partnership began implementing a Needs
Assessment and Strategic Plan focused on preserving and creating affordable housing. CEDO
continued to serve as the lead for the Three County Continuum of Care, providing McKinney Vento
grants administration and funding to 20 projects serving the homeless across the region.
20
Mayor's Office
David J. Narkewicz, Mayor
210 Main Street
Northampton, MA 01060
(413) 587-1249
mayor@northamptonma.gov
FY13 Budget Information
The Mayor will launch three new advisory teams, a Passenger Rail Advisory Committee, a Website &
Technology Advisory Committee, and an Economic Development Advisory Commission. These teams
will work on specific issues and report back with findings and recommendations. The Mayor will also
create a Florence Community Center Reuse Committee and a DPW Facility Committee. One larger
change the Department will see this year is the absorption of the Community and Economic
Development Office into the Mayor's Office. With that change the City will no longer be serving as the
lead agency for the Continuum of Care. A process is underway to relinquish the McKinney Vento
grants administration role. The two positions that were part of the CEDO office will remain focused on
the administration of the Community Development Block Grant program, housing/homeless services
and community development projects in the City. Work will continue on the James House and the
Community Education Consortium. Staff support for the Northampton Housing Partnership, the Next
Step Collaborative and the Downtown Resource Center Work Group will continue to be provided.
With additional cuts to the City's CDBG grant, an Economic Development staffer will be entirely
funded by the General Fund, which accounts for the entire increase in the Mayor's budget.
Mayor's Office •
FY13 PS and OM
Total Personnel
SeNites
II Total Opera! ons
and
Maintenance
5350,000
$300,000
5250,000
Mayor's Office • Five Year Trend
$200,000
5150,000
5100,000
550,000
$01
,
2009 2010 2011 2012 2013
121 • MAYOR'S OFFICE
Description
Name
Dept.
Budget
Barg. Hrsi FY13 General
Unit Week FTE Budget Fund Other Source
Mayor
Finance Director
Economic Development
Executive Secretary
Mayoral Aide
CDBG Director
CDBG Assistant
Longevity
Total Personnel Services:
R & M Office Equip
Training and Seminars
GISAVE8 Services
Contractual Services
Printing and Mailing
Advertising
Office Supplies
Magazine Subscriptions
Travel
Dues & Memberships
Ceremonial Expenses
Equipment Technology
Total Operations and Maintenance.
David Narkewict
Susan Wright
Vacancy
Corinne Philippides
Lyn Simmons
Margaret Keller
Celena Leon
Elected
NR
NR
NR
NR
NAPEA
AFSME
35.00
35,00
35.00
37.50
35.00
35.00
1.00 80,000
1.00 87,924
1.00 60,000
1.00 41,103
1.00 41,401
1.00 54,757
1.00 35,574
2,200
1,00 402,959
100
642
1,300
80,000
87,924
60,000
41,103
41,401
54,757 tos6
35,574 coat
900 1,300 tom
311,328 91,631
100
642
1,300
600 600
250 250
200
1,550
5,000
200
1,550
5,000
200 200
9,842 9,842
121•MAYOR'S OFFICE TOTAL: 7.00 412,801
22
321,170 I 91,631
Auditor's Office
Joyce Karpinski, Auditor
210 Main Street
Northampton, MA 01060
(413) 587-1205
ikorpinski@northamptonrna.gov
Staffing:
1-Auditor
1-Assistant Auditor
1-Procurement Officer
2-Account Clerks
Department Responsibilities
The Auditor's Office maintains the City's financial records and ensures that proper procedures are
followed in accordance with Massachusetts General Laws and Northampton's financial policies and
ordinances. The financial records include the statement of expenditures and revenues, as well as a
balance sheet of assets, liabilities and fund balances.
FY12 Highlights
The Auditor's Office provides accounting services for City departments and monitors all financial
activity for accountability and legal compliance, processes bi-weekly payrolls and weekly accounts
payable warrants, processes income tax documentation such as 1099s and W-2s, assist departments
in the procurement process, provides procurement training, and maintains the City's risk management
control and liability insurance contracts. The Chief Procurement Officer in the Auditor's Office
coordinates the City's insurance programs. In FY2012, many city employees attended free safety and
management training workshops, earning a $25,607 credit from our insurance carrier that was applied
to the City's insurance premium.
FY13 Budget Information
The Auditor's Office will work on issues prioritized in the FY11 annual audit, including risk assessment
procedures, internal audit controls, and assessing the reconciliation process of receivables. The
Auditor's Office will continue to maintain and monitor the City's financial activity for accountability
and legal compliance, process payroll, and accounts payable. The Auditor's Office is participating in a
project to reinstall and improve the performance of the payroll software and streamline the worker's
compensation reporting. It is anticipated that safety training conducted in FY 2012 will generate
similar credits for the FY 2013 insurance premiums. The decrease of $5,205 in the Auditor's Office is
due to a change in personnel.
23
Auditor • FY1:
PS and OM
1TotalPersonnel
Services
rtTotal Operations
and
Maintenance
5390,
Oro,
$250,
$200,
$150,
$100
$50,
Auditor • Five Year Trend
)00
)00
)00
)00
)00
)00
SO
2009 2010 2011 2012 2013
135 - AUDITOR
Description
Name
Dept.
Budget
Barg, Nrs/ FY13 General
Unit Week FTE gadget Fund Other source
Auditor
Assistant Auditor
Chief Procurement Officer
Principal Account Clerk
Principal Account Clerk
Overtime
longevity
Total Personnel Services:
Audit
Technology Services
Microfiche Data Storage
Office Supplies
Travel
Conferences /Registrations
Dues & Memberships
Total Operations and maintenance:
Joyce KarpinsW
Annmarie Baran
Joe Cook
Heidi Sawicki
Kristen Parmenter
NR
NAPEA
NR
AFSCME
AFSCME
35.00
35.00
35.00
35.00
35.00
1.00 63,933
1.00 52,701
1.00 55,861
1.00 33,093
1.00 28,553
500
1,900
5.00 236,561
63,933
52,101
55,881
33,093
28,553
500
1,900
236,561
36,000 36,000
60 60
300 300
335 335
1,345 1,345
525 525
38,565 38,565
195•AUDITORTOTAL: 5.00 275,126
24
275,126
Assessor's Office
Joan Sarafin, Principal Assessor Staffing:
212 Main Street 1-Assessor
Northampton, MA 01060 1-Assistant Assessor
(413) 587-1200 1.57'C|erica|s
isarafin@northamptonrna.gov
Department Responsibilities
The Assessor's Office ensures fair and equitable assessments for all property owners in the City, in
accordance with MGL Chapter 40, §SG and Chapter 58, §1, 1A, and 3. The office processes 12,000 real
estate and personal property tax bills and commits and adjusts 23,000 motor vehicle excise taxes each
year. The office also processes exemptions and abatements, and measures and lists all building
permits, tracking new growth. Annually the Assessor's Office sets the tax rate, usually in the fall of the
fiscal year. Assessors are required to update all property values to reflect market value each year. This
work progresses under the supervision of the Massachusetts Department of Revenue.
FY12 Highlights
The most important work this office does is to process 12,354 tax bills. Tax bills are issued quarterly,
therefore 49,416 tax bills are committed to Tax Collector for collection per year. Values need to be
within 90-110% of the previous year's sales. The Assessor's Office processed 438 exemptions for
taxpayers who qualified. All properties with commercial, residential, or industrial building permits
were visited. New growth related to new building constructions was $653,585. This adjusted the levy
to $43,231,984.
FY13 Budget Information
This is a certification year of Northampton property values. The Assessor's Office will be working with
the Department of Revenue on this project, with assistance from Tyler Technologies. The most
pressing goal is to reach our estimate of $475,000 in new growth, which would add to the levy,
however it is very diffcult due to the economy.
25
Assessor - FY1
3 PS and OM
uTotal
Personnel
Servkes
il Total
Operations and
Maintenance
$300,000
$250,000
$200,000
$150,090
$100,090
$50,000
$0
Assessor - Five Year Trend
2099 2010 2011 2012 2013
141 - ASSESSOR
Description
Dept.
Budget
Barg, Mrs/ FY13 General
Name Unit Week FTE Budget Fund Other Source
Principal Assessor Joan Saratin NAPEA 35,00 1.00 62,933 62,933
Assistant Assessor Joseph Cross NAPEA 35.00 1.00 51,579 51,579
Senior Clerk and Secretary NellyPatruno AFSCME 20.00 057 17,673 17,673
Principal Clerk Secretary Nancy Kelly AFSCME 35.00 1.00 33,093 33,093
Longevity 2,600 2,600
Stipends 1,800 1,800
Total Personnel Services: 3,57 169,678 169,678
R & M Office Equipment
Professional Technical
Legal
Technology Services
Training and Seminars
Property Revel Services
Printing
Office Supplies
Magazine Subscriptions
Travel
Dues & Memberships
Total Operations and Maintenance:
1,000 1,000
8,000 8,000
25,615 25,615
3,400 3,400
2,800 2,800
66,000 66,000
1,000 1,000
1,500 1,500
250 250
2,530 2,530
340 340
112,435 112,435
1141- ASSESSOR TOTAL: 3.57 282,113
26
282,113
Treasurer's Office
George Zimmerman, Treasurer Staffing:
212 Main Street 1-Treasurer
Northampton, MA 01060 1-Assistant Treasurer
(413) 587-1296
gzimmerman@northamptonma.gov
Department Responsibilities
The Treasurer's Office receives, invests and disburses all funds belonging to the City, negotiates,
closes, and services borrowings, reconciles cash, collects delinquent real estate taxes, and prepares
state and federal reports.
FY12 Highlights
The Treasurer's Office instituted banking control processes to prevent payment of fraudulent checks.
A new banking contract with Peoples Bank was negotiated reducing banking costs from $18,000 to
$8,000, saving the City $10,000.
FY13 Budget Information
All Tax Title collection matters will be assigned to an outside collection attorney. This is in contrast to
the past practice of assigning matters more than two years delinquent to outside collection. This
measure will resolve intractable situations before they worsen and will accelerate collections for the
benefit of property owners and the City.
Treasurer - FY13 PS and OM
1 Total Personnel
Services
(Total Operations
and Maintenance
$160,000
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
So
Treasurer - Five Year Trend
I III • M
1 • III III
1 III III
1 II III III
2009 2010 2011 2012 2013
145- TREASURER
Description Name
Dept.
Budget
Barg, Mrs/ FY13 General
Unit Week FTE Budget Fund Other Source
Treasurer George Zimmerman NR 35.00 1.00 60,580 60,580
Assistant Treasurer Kris Bissell NAPEA 35,00 1.00 34,340 34,340
longevity 100 100
Stipends 215 215
Total Personnel Services: 2.00 95,235 95,235
Legal
Training and Seminars
Financial Management Service
Tax Collections Services
Office Supplies • General
Travel
Dues and Memberships
General Liability
Total Operations and Maintenance:
2,365 2,365
450 450
12,125 12,125
1,500 1,500
150 150
250 250
1,075 1,075
11,915 11,915
145 - TREASURER TOTAL: 2.00 113,150
28
113,150
Collector's Office
Melissa Lampron, Tax Collector Staffing:
212 Main Street 1-Collector
Northampton, MA 01060 1-Assistant Collector
(413) 587-1293 1-Hearing Officer
||ampron@northamptonrna.gov 4-Clerical
5-Parking
Enforcement Officers
Department Responsibilities
The mission of the Collector's Office is to collect and balance receivables due to the city of
Northampton from various taxes, tuitions, and fees that are regulated by other departments and to
oversee the Parking Clerk's office in the collection of parking ticket revenue. The Collector, with
guidelines from the Department of Revenue, is responsible for designing bill forms. The Collector
must attend a yearly educational program at the University of Massachusetts in Amherst sponsored
by the Massachusetts Collectors/Treasurers Association to remain a Certified Massachusetts
Municipal Collector (CMMC).
FY12 Highlights
The Collector's office is fully staffed. A new Assistant Collector was hired from within the department
and is transitioning well to the role. Three new Principai Account Clerks were also hired and trained by
the Collector and Assistant Collector. Timely late notices are being sent for motor vehicle excise tax
bills. There were 21 delinquent taxpayers registered into Tax Title. Midway into FY12 the Parking
Enforcement staff were consolidated in the Collector's Office, as part of the Parking Department
reorganization, bringing all Parking Enforcement Officers under the Collector's supervision. A new
part time Parking Enforcement Officer was also hired. The Parking Clerk's Office is using a new
computer program to process monthly lot passes and meter bags within the Parking Clerk's office.
Training and trouble-shooting is being done by the Parking Clerk and her Hearing Officer. The
computer system in the Parking Clerk's office was updated to allow querying of the Registry of Motor
Vehicle for names and addresses of Connecticut residents who owe Northampton parking tickets. In
the past there was no way to find names/addresses when a ticket was delinquent for those residents;
now late notices reach the offenders bringing in more revenue. Both the Collector's office and Parking
Clerk's office are incorporating procedures that were previously done at the Parking Garage. These
include the accounts payable warrant for the PE0s, time cards and payroll for the PE0s, maintaining
the PEO work schedules, and City ordinance clarification relating to parking matters.
FY13 Budget Information
The Collector's office is investigating options for credit/debit card payments in the office and also an
online payment system. The current banking establishment used for deposits in both the Collector's
and Parking Clerk's offices is moving to Northampton. Once the move is complete, a new deposit
system will be formulated. The Parking Clerk's office, in conjunction with the Collector's office, will be
developing a new yearly parking placard system for City staff who have to frequently come to
meetings downtown. The parking garage leases for reserved spaces in the garage will be revamped
and handled in the Parking Clerk's office. A representative from the Parking Clerk/Collector office will
attend the new sub-group related to parking matters that will soon be developing as a secondary
group of the current Parking and Transportation Commission. The increase of $2,800 in the Collector's
budget is due to additional costs for Crystal Reports. The reduction in the Parking Enforcement budget
of $8,065 is due to changes in staffing, elimination of the Parking Clerk, and the addition of Parking
Enforcement staff.
29
Collector FY13 PS and OM
It Total Personnel
Services
(Total
operations and
Maintenance
$400,000
$350,000
$300,C00
$250,000
$200,000
$150,000
$100,000
$50,000
SC
Collector- Five Year Trend
2009 2010 2011 2012
2013
146 - COLLECTOR
Description
Name
Dept,
Budget
Barg. Hrs/ FY13 General
Unit Week FTE Budget Fund Other Source
Tax Collector
Assistant Tax Collector
Principal Clerk
Principal Clerk
Principal Clerk
Parking Clerk
Hearing Officer
Longevity
Total Personnel Services:
R & N Office Equipment
Contractual Services
Printing
Postage
Advertising
Service Bureau Fees
Office Supplies • General
Travel
Dues and Memberships
General Liability
Total Operations and Maintenance:
Melissa tampron
Deborah Dunphy
Madeline Heon
Lyn Ducharme
Lynn Parda
Jeanette Roberts
Nanci Forrestall
NAPEA
NAPEA
AFSCME
AFSCME
AFSCME
NAPEA
AFSCME
35.00
35.00
35,00
35.00
35.00
35.00
35,00
1.00 63,075
1,00 35,000
1.00 33,093
1.00 27,587
1.00 26,654
1.00 34,340
1.00 30,586
2,800
7,00 253,135
2,390
4,500
14,000
35,531
830
60,000
63,075
35,000
33,093
27,587
26,654
34,340
30,586
2,800
253,135
2,390
4,500
14,000
35,531
830
60,000
382 382
300 300
1,000 1,000
118,933 118,933
146 - COLLECTOR TOTAL, 7.00 372,068
30
372,088
$200,00
5150,00!
Parking Enforce
and
men
OM
•
• FY13 PS
1 Total Personnel
Services
1 Total
Operations and
Maintenance
5100,000
550,000
SO
Parking Enforcment Five Year
Trend
2009 2010 2011 2012 2013
211 • PARKING ENFORCEMENT
Description
Name
Dept.
Budget
Barg. firs/ FY33 General
Unit Week FTE Budget Fund Other Source
Parking Enforcement Officer
Parking Enforcement Officer
Parking Enforcement Officer
Parking Enforcement Officer
Parking Enforcement Officer
Temporary PEO's
Overtime
longevity
Weekend Differential
Uniform Allowance
Total Personnel Services:
R & M Vehicles
R & M Communication Equipment
Gas and Diesel
Total Operations and Maintenance:
Donna Dennis
Sandra Blackmon
David Molnar
George Beaupre
Vacancy
AFSCME
AFSCME
AFSCME
AFSCME
AFSCME
35.00 1.00 30,928
35.00 1.00 25,346
35,00 1.00 25,346
17,50 050 12,455
35.00 1.00 24,060
12,588
5,000
700
475
2,700
4.50 139,598
3,000
2,000
3,000
8,000
30,928
25,346
25,346
12,455
24,060
12,588
5,000
700
475
2,700
139,598
3,000
2,000
3,000
8,000
211 • PARKING ENFORCEMENT 4.50
147,598
147,596
31
Legal Services
Attorney Alan Seewald, City Solicitor
c/o 210 Main Street
Northampton, MA 01060
(413) 587-1249
Department Responsibilities
The mission of the City Solicitor, a contracted attorney for the City of Northampton, is to provide the
city with the best legal representation available in the most cost-effective way. The City Solicitor
responds to the city's legal needs either directly or through subcontracted attorneys with specialized
practices.
FY12 Highlights
With the election of a new Mayor there was a change in the City Solicitor. After many years as City
Solicitor and Labor Counsel, Elaine Reall decided to step down. The City thanks Elaine for her years of
hard work and dedication. Mayor Narkewicz was pleased to appoint Alan Seewald as City Solicitor, and
hired the firm ofSullivan, Hayes & Quinn as Labor Counsel.
FY13 Budget Information
Theannuo|three'yearavenagefor|ega|costshasbeen$lO5,OOO,and$95,685vvasbudgetedinFYl2.
In an effort to begin to fully budget average annual legal costs, $34,335 has been added to the legal
budget in FY13. This will begin to more accurately budget for anticipated legal costs, and will reduce
our year-end reliance on free cash for our operating budget.
32
3250,000
$200,000
5150,000
$100X0
550.000
31
Legal - Five Year Trend
2009 2010 2011 2012 2013
151-LEGAL
Dept,
Budget
Barg, Mrs/ FY13 General
Description Name Unit Week FTE Budget Fund Other Source
Legal
Judgements
Total Operations and Maintenance:
125,000 125,000
5,000 5,000
130,000 130,000
151-LEGAL TOTAL:
130,000
33
130,000
Human Resources
Glenda Stoddard, Director
240 Main Street
Northampton, MA 01060
(413) 587-1258
Staffing:
1-Director
1-Benefits Specialist
1-Employment Specialist
Department Responsibilities
The Human Resources Department provides high'qua|ity consistent management to offer employees
reasonable benefits that the City can afford. We also manage the risk of possible future costs for
group health insurance, unemployment benefits, workers compensation/IOD claims and labor
negotiations. The department continues to build a payroll department with the goal of creating more
efficiencies. We help assure consistent contract administration across City and School departments.
FY12 Highlights
During Fiscal 2012 we continued to challenge ourselves to be more efficient and to maximize our
resources. We had a major change in personnel as a long-time City employee retired. We completed
a project to archive paper payroll records and were able to clear up two years of back-logged
requests. We purged old records and finished an audit of personnel files. We initiated a project to
overhaul our Payroll/HR software system to address long standing issues. We fully participated in the
federal EERP and Medicare Part "D" penalty programs, maximizing reimbursements to the City.
FY13 Budget Information
We anticipate completing the payroll/HR project and implementing a new method to handle the
reimbursement of the Medicare Part "B" penalties, a very positive thing for all retirees. We plan to be
more effective in our use of School Spring for all NPS recruitment, which will help make the system
more efficient and cut down on the amount of paper-handling. We plan to take all necessary steps to
help us effectively address the rising cost of health insurance for the long-term. The reduction in the
Human Resources budget of $14,990 is due to the elimination of a vacant position.
Human Resources FY13 PS and
OM
Total Personnel
Services
1 Tata'
Operations and
maintenance
Human Resources - Five Year Trend
$250,000
5100,0CD
1150,000
5100,000
550,000
50
2009 2010 2011 2012 2013
152 -HUMAN RESOURCES
Description
Name
Dept,
Budget
Barg. Mrs/ FY13 General
Unit Week FTE Budget Fund Other Source
Human Resources Director
HR Specialist
HR Specialist
HR Assistant
Payroll Coordinator
Longevity
Total Personnel Services:
Medical /Testing Services
Printing
Offices Supplies • General
Travel
Dues & Memberships
Total Operations and Maintenance:
Glenda Stoddard
Joanne IaGrant
Susan Stone
Erica Matusiewica
Jody Berenson
NR
NR
NR
NR
NR
35,00
35.00
35.00
35.00
35.00
1.00 76,413
1,03 39,126
1.00 41,103
1,00 30,575
1,00 34,864
1,800
5,43 224,481
76,413
39,726
41,103
30,575
1,800
189,617 34,864
34,864 VS Bullet
3,000 3,000
350
1,000
1,000
5,350
152-HUMAN RESOURCES TOTAL: 5.130 229,831
35
350
1,000
1,000
5,350
194,967 I 34,864
Management Information Systems
Vanessa Oquendo, Director Staffing:
212 Main Street, Northampton, MA 01060 1-Director
(413) 587-1235 1-Systems Analyst
voquendo@northamptonma.gov 1-Database Analyst
1-Clerk
Department Responsibilities
The Management Information Systems (MIS) Department provides network and general technical
support for the City's technology infrastructure and phone systems. MIS acts as a liaison on
information technology issues between all City departments. MIS is in charge of authoring and
enforcing City's technology policies and coordinating citywide systems including networking,
telecommunications, applications, office automation, consulting, policies, computer training, practices
and operations.
FY12 Highlights
In FY12 the MIS Department coordinated network and Internet access for the Family Aquatic Center.
An agreement between Northampton Community Television (NCTV) and the City of Northampton was
established for NCTV's use of dark fiber on the City's WAN. The DPW's IT support was transitioned to
the MIS Department. The public Wi-Fi hot spot at City Hall and Memorial Hall was extended and made
more secure by implementing anti-virus blocks. A new internal website was developed for use by City
departments that will allow departments to easily maintain their own departmental information and
post forms and procurement documentation/procedures for access by other departments. Laserfiche
document management was implemented in the Building Department and City Clerk's Office to assist
with records management. Staff at the MIS Department assisted the Human Resource Department in
the implementation of archival records using PaperPort software. Working with several other
departments, MIS spearheaded procurement of a Senior Center software management system, this
system will be implemented in FY13.
FY13 Budget Information
Several items are still in progress from FY12 including procurement for server virtualization with high-
availability and pilot for VDI (Virtual desktops). The phone system software will need to be upgraded
and the email archive system will be replaced with a more reliable and user friendly version. MIS
anticipates a reduction in Internet-related costs at the DPW, which could possibly include eliminating
the Internet line at the Waste Water Treatment plant. MIS intends to create a clear and quick way to
identify phone chargebacks for schools; this was complicated in FY12 by changes in the e-rate
program. The department will evaluate and implement replacing Centrex copper lines with wireless
access for alarms, if feasible. MIS was participating in a joint effort between the Northampton Police
Department and Northampton Public Safety to tighten 911 information displayed at Dispatch from the
City schools. The MIS Department will continue to support the energy-monitoring systems by
configuring or facilitating network changes. MIS will facilitate migrating the Financial Systems
Management Software to the Cloud. Windows 2003 will be upgraded to Windows 2008, and
capabilities for employees to work remotely using secured technologies through the public Cloud will
be expanded. The increase in the MIS budget of $47,215 is due to the new costs associated with
moving our financial system, MUNIS, to the Cloud.
5600,1
$500,(
$400,(
MIS FY13 PS an
1OM
tl Total Personnel
Amos
faTatal Operations
and Maintenance
00
00
00
5300,000
$260,000
5100,000
$0
MIS • Five Year Trend
2009 2010 2011 2012 2013
155-MANAGEMENT INFORMATION SYSTEMS
Description
Name
Dept,
Budget
Barg. Hrsf FY13 General
Unit Week FTE Budget Fund Other Source
MIS Director
PC/Network Technician
Database Analyst
Principal Secretary
Overtime
Longevity
Total Personnel Services:
Vanessa Oquendo
Dean Winters
Frank Forbes
Nancy Sise
NR
NR
NAPEA
AFSCME
R & M Equipment
R & L Equipment
Software license Fees
Professional/Technical
Telephone
Technology Communications lines
Postage
Office Supplies - Forms
Technology Supplies
Data Processing Supplies
Travel
Conference /Registrations
Dues & Memberships
Technology Staff Development
Total Operations and Maintenance:
35.00
35.00
35.00
35.00
1.00 71,415
1.00 40,000
1.00 40,000
1.00 37,821
1,000
1,300
4.00 191,536
71,415
40,000
40,000
37,821
1,000
1,300
191,536
1,250 1,250
14,616
207,409
52,400
10,356
450
1,200
1,200
120
14,616
207,409
52,400
10,356
450
1,200
1,200
120
100 100
2,000 2,000
291,101 291,101
155-MANAGEMENT INFORMATION SYSTEMS TOTAL: 4.00 482,637
37
482,637
City Clerk & Registrar of Voters
Wendy Mazza, City Clerk Staffing:
210 Main Street 1-City Clerk
Northampton, MA 01060 1-Assistant Clerk
(413) 587-1224 2-Clerical
3'Mennbersofthe
Board of Registrars
Department Responsibilities
The mission of the City Clerk and Registrar of Voters Office is to maintain and provide access to vital
documents in the city of Northampton and to provide services to the public and to City Boards and
Committees. Duties and responsibilities are governed by the City Charter and Ordinances, and under
the jurisdiction of the State Secretary of the Commonwealth (elections). The City Clerk administers
oaths of office to all elected and appointed members of committees and boards, and provides access
to public records in compliance with the state public records departments.
FY12 Highlights
As a result of staff turnover several new employees were hired. FY12 was a very busy municipal
election year with two special elections in addition to the two regular municipal elections. An Initiative
Petition was filed to repeal the Community Preservation Act. The Clerk's office continued to make
upgrades to the state run Vitals Information Program (VIP) throughout the year. These upgrades
addressed 45 defects and made enhancements to the program which directly affected the processing
of birth records. A campaign finance workshop was held in June 2011 for the munipical election
candidates in the fall of 2012.
FY13 Budget Information
The State is scheduled to release a new VIP Death Certificate program in July 2012 which will allow for
more efficient processing of death certificates. The Clerk's Office will continue to use Laserfiche
document management for archiving and processing death and marriage records. The Clerk's Office is
working with the MIS Department to convert the MassLaser program used for printing birth records
from 1972-2011 to a more reliable database. The Clerk's Office will be preparing an application for
Community Preservation funding to help establish a preservation program for the City's historic
records. The decrease in the City Clerk's budget of $31,468 is due to the elimination of one full-time
position that is currently vacant and staffing changes. This brings staffing in the office to four full-time
personnel, which is comparable to communities with similar populations.
City Clerk • FY13 PS and OM
1 Total Personnel
Services
Natal
°aerations and
Maintenance
$360,000
5300,000
$250,°00
5200,000
SI50,000
S100,000
S50,00D
SD
City Clerk Five Year Trend
2009 2010 2011 2012 2013
161 -CITY CLERK
Description
Name
Dept.
Budget
Barg, firs/ FY13 General
Unit Week FTE Budget Fund Other Source
City Clerk
Assistant City Clerk
Principal Clerk
Senior Clerk
Registrars 13)
Overtime
Longevity
Total Personnel Services:
R & M Office Equipment
Training and Seminars
Election Workers
Printing
Ballot Printing/Processing
SenNce Bureau Fees
Office Supplies Forms
Election Supplies
Dues and Memberships
General Liability
Total Operations and Maintenance:
Wendy Mazza
Pamela Powers
Mary Ellen Scott
Lisbeth lasniewici
Elected
NAPEA
AFSCME
AFSCME
NR
1.00 62,494 62,494
35.00 1.00 36,820 36,820
35.00 1.00 32,765 32,765
35.00 1.00 27,011 27,011
1,800 1,800
5,000 5,000
900 900
4.00 166,790 166,790
5,200 5,200
34,100
1,900
10,300
6,300
6,250
1,500
200
125
34,100
1,900
10,300
6,300
6,250
1,500
200
125
65,875 65,875
161 -CITY CLERK 4.00 232,665
39
232,665
License Commission
Mary Midura, License Commission Clerk Staffing:
210 Main Street 1- Part Time Clerical
Northampton, MA 01060 3 Members of the License Commission
(413) 587-1210
Department Responsibilities
The mission of the License Commission is to responsibly issue and monitor various licenses held by
those doing business within the city. The Commission strives to issue licenses that are in the best
interest of the public while ensuring that licenseholders conduct their businesses in conformance with
state laws and with local ordinances and regulations. It is the Commission's intent to continue
promoting the responsible service and sale of alcoholic beverages within the community.
FY12 Highlights
This office worked with the Tax Collector and other departments to address any licenseholders who
owed taxes to the City. Those licensees were required to sign payment plans with the Tax Collector in
order to renew their Iicenses for 2012. Renewais of annual and seasonal Iicenses annually and
seasonally brought in$197,OOO revenue inFY2O12.
FY13 Budget Information
This office will continue to serve the needs and answer the requests of licensees and new potential
businessowners. The Clerk plans to improve the renewal process for Iicenses with a "licensee checklist
fornenevvo|"thatvviUaskforupdatedcontactinforrnationindudingphone,ceU,and/oremaiiThe
reduction in the License Commission office of $2,428 is due to the Clerk's reduction of hours from 20
hours/week to 17.5 hours/week.
License Comm - FY
3 PS and OM
1 Total Personnel
Sertces
1 Total Operations
and Maintenance
S23,000
S22,000
521,000
License Commission - Five Year
Comparison
$20,000
$19,000
$18,000
$17101
2009 2010 2011 2012
2013
165• LICENSE COMMISSION
Description Name
Dept.
Budget
Barg, Hrsf FY13 General
Unit Week FTE Budget Fund Other Source
Executive Secretary Mary Midura NR 17.50 0.50 17,004 17,004
Stipends 2,500 2,500
Total Personnel Services: 0.50 19,504 19,504
Office Supplies General
Travel
Total Operations and Maintenance:
325 325
75 75
400 400
165• LICENSE COMMISSION 0.50 19,904
41
19,904
Office of Planning & Development
Wayne Feiden, Director Staffing:
210 Main Street 1-Director
Northampton, MAOlO6O 3-Planners
(413) 587-1266 1-GIS Coordinator
vvfeiden@northarnptonrna.gov 1-Clerical
Department Responsibilities
The mission of the Office of Planning and Development is to identify and implement the community's
vision for economic, environmental, and community health, sustainable development, and sustainable
transportation. This mission is accomplished through participatory visioning, comprehensive and
strategic planning; coordination with the public, customers, citizen boards, and other city
departments, historic and community preservation, enhancing environment systems, sustainable
development and regulatory activities to achieve community goals, sustainable transportation
systems, and information systems to inform the public and improve planning.
FY12 Highlights
Planning and Development drafted regulatory reform to encourage redevelopment and expansion on
King Street, in the downtown area, and in industrial zoning districts. Transportation planning was
worked on to improve vehicle, pedestrian, bicycle and transit transportation systems on King Street
and downtown. Redevelopment planning for the Lane Construction site was prepared. The office
enacted regulatory reform to reduce the number of board-issued permits, to simplify zoning tables,
and reduce parking requirements. The office administered permits for development projects,
including the Fairgrounds, Atwood Drive, Kollmorgen, and Linda Manor. On the sustainable
transportation end, planning for pedestrian and bicycle improvements on King and Main Streets was
prepared. FY12 saw the completion of the main trail network, and plans were started for expansions
andnevvaccesspoints.TheLeedsPark'and'RideLotisadvoncing,asisdovvntovvnbustransitand
Amtrak planning. The Department created a Rail Trail Wayfinding program and advanced a green
streets planning program. This was a big year for open space and recreation, with the creation of the
Florence Fields Recreation Area. Sheldon Field was expanded and a local agriculture preservation
program was created. Preservation at the Mineral Hills bookends continued.
FY13 Budget Information
A five year assessment of the Sustainable Northampton Comprehensive Planning will begin, kicking off
a routine five-year update of the plan. Planning and permitting for the Lane Business Park is
anticipated. There will be some rewrites of zoning dimensional requirements, cluster regulations, and
subdivision regulations, and significant improvements to planning information systems. Construction
is anticipated to start on the Amtrak Train Station, Rail Trail railroad underpass, and Edwards Square
Rail Trail access point. Complete streets planning for King Street and Main Street will be advancing.
Completion of Florence Fields, further acquisitions of the Broad Brook Gap, and a land purchase for
the Connecticut River Greenway are expected. Reductions in the Planning Department of $32,696 is
due to shitfing some staif salaries to CPA and the Enterprise Funds.
Planning and Deve
`PS and
opment FY13
OM
Ili Total Personnel
Services
1 Total Operations
and Maintenance
PlanningandDevelopment Five Year
Trend
5400,000
$300,000
$200,000
$100,000
$0
2009 2010 2011 2012 2013
175 - PLANNING AND DEVELOPMENT
Description
Name
Dept.
Budget
Barg. Hrs1 FY13 General
Unit Week FTE Budget Fund Other Source
Director of Planning & Development
Senior land Use Planner /Permits Mgr
Land Use and Conservation Planner
GIS /Database Coordinator
Principal Clerk
CPA Planner
Longevity
Total Personnel Services:
R & M Office Equipment
Architecture and Engineering
GIS /WEB Services
Printing and Mailing
Office Supplies - General
Groundskeeping Supplies
Other Intergovernmental
Travel
Dues & Memberships
Total Operations and Maintenance:
Wayne Felden
Carolyn Misch
Sarah laValley
James Thompson
Aleta DeUsle
John Frey
NAPEA
NAPEA
NAPEA
NAPEA
AFSCME
NR
35.00 1.00 77,444 77,444
35.00 1,00 53,063 53,063
35.00 1,00 41,410 24,446 16,964 CPA Funds
35.00 1.00 52,148 36,502 15,646 asvl Entonruesunds
35,00 1.00 33,093 33,093
0,29 10,400 - 10,400 CPA Fuss
2,600 2,600
5.29 270,158 227,148 43,010
1,000 1,0170
5,000 5,000
2,500 2,500
1,000 1,000
2,000 2,000
4,000 4,000
4,325 4,325
1,800 1,800
1,200 1,200
22,825 22,825
175 - PLANNING AND DEVELOPMENT 5,29 292,983
43 (-
149,973
43,010
Central Services
David Pomerantz, Director
240 Main Street
Northampton, MA 01060
(413) 587-1238
dpomerantz@northamptonma.gov
Staffing:
1-Director
1-Energy Officer
1-Project Coordinator
1-Maintenance Supervisor
6.49-Custodians
4-Parking Maintenance
1-Clerical
1-Electrician
1-HVAC Technician
.48 Mail Courier
Department Responsibilities
The Central Services Department ensures the integrity and functionality of City facilities for staff and
the public. We oversee grounds, maintenance, heating/cooling, plumbing, electrical, security, fire
detection/protection, custodial, renovations and construction operations for City and School buildings.
Central Services maintains approximately 753,000 square feet of facilities including: City Hall,
Puchalski Municipal Building, Memorial Hall, the Police Station, the Main and Florence Fire Stations,
Florence Community Center, the Senior Center, James House, Feiker Building, the Academy of Music,
the six schools in the Northampton Public School District, and Department of Public Works facilities.
Beyond that, the Central Services Department operates the municipal mail delivery and processing
program, manages the city and school facilities office and custodial supplies program, solicits and
secures oil, natural gas, electricity, and gasoline supply contracts for municipal and school facility
operations, and houses the Energy and Sustainability Officer.
FY12 Highlights
Along with ongoing maintenance and renovations to facilities, a full-time heating and cooling
technician was hired this fiscal year. Other highlights included: the installation of a 100-kw solar
photovoltaic system at Smith Vocational School; ongoing work on the $5.5 million energy
performance contract with p jects including windows insulation, energy management controls, and
heating upgrades; completion of the installation of wireless fire alarm and building security systems in
all city and school buildings; oversight of the construction of the new 30,000 square-foot police
facility; flooring upgrades in various schools; new intercom systems installed in three schools, and
repairs to the Leeds school bell tower. One major change to the department occuring mid-year in
FY12 was the merging of the Parking Maintenance Department into the Central Services Department,
as a result of the Parking Department reorganization. The department acquired four parking
maintenance staff as a result, and will monitor and maintain the City's parking garage and parking lots.
Central Services
David Pomerantz, Director
240 Main Street
Northampton, MA 01060
(413) 587-1238
dpomerantz@northamptonma.gov
FY13 Budget Information
The new police station is scheduled for completion at the beginning of fiscal 2013 and additional
custodial staff will be hired to maintain the facility. Along with the 30,000 square-foot police station, a
26,000 square-foot parking deck will be completed in the fall. Various capital improvement projects
are planned in City and School buildings including drainage system repairs at the Bridge Street school
and resurfacing of the running track at the high school. Central Services took over the management of
City parking facilities in late FY12; this added a staff of four and approximately 190,000 square feet of
parking facilities to the department's operations. The construction phase of the energy performance
contract will end this summer, and the contractor, Con Edison Solutions, Inc., will begin the multi-year
measurement and verification phase of the project where they guarantee their projected
consumption and cost savings. The increase in the Central Service budget of $50,947 is due to the
addition of 1.5 custodial staff for the new Police Station and increased costs for street lights. The
decrease in the Parking Maintenance budget of $71,938 is due to the elimination of the Parking
Director position and cutting half of a maintenance position.
Central Services FY13 PS and
OM
•
'Total Personnel
Services
'Total
Operations and
Maintenance
51,400,000
S1,200,600
51,000,000
5803,000
$600,000
$409,000
5209,000
$0
Central Services Five Year Trend
2009 2010 2011 2012 2013
192•CENTRAL SERVICES
Description
Name
Barg. Hrsl
Unit Week FTE
FY13
Budget
Dept.
Budget
General
Fund Other Source
Director
Principal Clerk
Energy Officer
Maint. Supervisor
Maint. Custodian
Electrician
Custodian
Custodian
Custodian
Custodian
Custodian - New PD
Custodian - New PD
Facilities Pro). Co.
Mall Courier
HVAC Technician
Professional/Technical
Ouertime
Longevity
Weekend Differential
Uniform Allowance
Total Personnel Services:
David Pomerantz
Elizabeth Peterson
Chris Masan
Warren Janes
Roger Bishop
lim Mailloua
Sam Santiago
Robert Kies
Ed Bylnowski
Steve Goodrich
Vacant
Vacant
Jason Doyle
Domenico Fratamico
Dan Emerson
Electricity
Signal lights
Natural Gas
Oil
Water
Sewer
Repairs & Maintenance
R & M - Buildings
R & M - Grounds
R & M -HVAC Equip
R & M - Vehicles
Trash Removal
Architecture and Engineering
Medical /Testing
Contracted Inspection Services
Telephone
Postage
Advertising
Office Supplies - General
Office Supplies- Photocopying
NAPEA
AFSCME
NR
NAME
NAME
NAPEA
NAME
NAME
NAME
NAME
NAME
NAME
NR
NR
NR
35.00
35,00
35.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
19.50
40.00
19,00
40.00
1.00 73,001 73,001
1,00 33,093 33,093
1.00 41,970 35,970 6,000 aowlAumenn
100 42,069 42,069
1.00 31,362 31,362
1,00 54,811 14,615 40,196 m5 $11,271,xw.cm o xis21,azs
1.00 30,054 30,054
1,00 27,331 27,331
1.00 31,223 31,223
1.00 31,103 31,103
1.00 24,684 24,684
0.49 12,026 12,026
1.00 41,811 20,906 20,905 APS$15,955
0.46 13,746 6,746 7,000 WS 55,1eVAHS$1,e20
1.00 38,204 25,469 12,7351111$12,735
4,405 4,405
10,000 10,090
2,800 2,800
2,328 2,328
2,500 2,500
13.97 548,521 461,685 86,1136
46
183,200 183,200
255,000 255,000
65,000 65,000
MO 8,050
6,604 6,604
4,500 4,500
11,000 11,000
2,550 2,550
3,500 3,500
3,500 3,500
1,500 1,500
3,000 3,000
350 350
29,000 29,000
7,000 7,000
77,000 77,000
500 SOO
33,000 33,000
22,000 22,000
Description Name
Dept.
Budget
Barg. *m/ FY13 General
Unit Week FTE Budget Fund Other Source
n& M Supplies Buildings and Equip
n& M Supplies HVAC Items
n& M Supplies Plumbing
n& M Supplies Electrical
R & M Supplies Paint
R & M Supplies Custodial
Groundskeeping Supplies
Gasoline/Diesel
Magazine Subscriptions
Dues and Memberships
Total Operations and Maintenance:
8,000 8,000
4,500 4,500
3,000 3,000
5,000 5,000
500 500
17,000 17,000
250 250
4'500 4'500
100 100
1,500 1,500
760,604 760,604
192-CENTRAL SERVICES 13.97 1,309,125
47
1,222,289 86,836
56a
SSC
S40
Parking Maintenance- FY13 PS, OM
and OOM
'Total Personnel
Snrviroc
Total Operations
and Maintenance
Parking Maintenance- Five Year
Trend
0,000
0,000
0,00C
5300,000
5200,000
5100,000
SC
2009 2010 2011 2012 2013
481 - PARKING MAINTENANCE
Description
Barg. Hrsl FY13
Name Unit Week FTE Budget
Dept,
Budget
General
Fund Other
Maintenance Supervisor
Maintenance Assistant GP 6
Maintenance Assistant GP 4
Maintenance Assistant
Electrician
Overtime
longevity
Total Personnel Services:
Electricity
Natural Gas
Repairs and Maintenance
R & M Grounds
Trash Removal
Architecture and Engineering
Medical/Testing Services
Telephone
Office Supplies • General
R & M Supplies Bldgs & Equip
Groundskeeping Supplies
Vehicular Supplies
Gasoline /Diesel
Compliance & Accomodation
Total Operations and Maintenance:
NBID Assessment
Site Improvements
Equipment Parking
Garage Parking Equipment
Total Other than Ordinary Maintenance:
Brian Baceski
Michael Diemand
Samuel Garstka-Osley
George Peeve
Vacant
NR
NA
NR
AFSCME
NR
40.00 1.00 40,945
40.00 1.00 37,446
4000 1.00 26,860
17,50 0.50 12,455
4,500
20,000
1,100
3.50 143,306
55,000
4,000
24,500
2,500
40,000
5,000
500
26,000
1,000
10,000
1,000
6,000
7,000
3,000
185,500
35,000
5,000
15,000
40,000
95,000
481• PARKING MAINTENANCE 3.50
423,806
48
40,945
37,446
26,860
12,455
4,500
20,000
1,100
143,306
55,000
4,000
24,500
2.500
40,000
5,000
500
26,000
1,000
10,000
1,000
6,000
7,000
3,000
185,500
35,000
5,000
15,000
40,000
95,000
423,806
Police Department
Chief Russell P. Sienkiewicz
26 Center Street
Northampton, MA 01060
(413) 587-1100
police@northamptonma.gov
Staffing:
1-Police Chief
2-Captains
4-Lieutenants
8-Sergeants
52-Patrol Officers
1-Court Administrator
1-Records Supervisor
3-Clerical
Department Responsibilities
The Northampton Police Department, while striving towards professional excellence, is dedicated to
working in partnership with our community to prevent and suppress crime, to reduce the fear of
crime, and to enhance the quality of life through respect and understanding for all. Further, in these
challenging times, we are committed to continually extending our best efforts to maintain the quality
of public services, preserve public confidence and support, and to uphold the highest standards of our
profession.
FYlZHigh|iRhts
The new police station will be completed ahead of time and within budget. The station will gradually
move to the new facility without any interruption of police service or citizen access. Daily oversight
will continue with Phase 2 garage construction. The Department has received reaccreditation for the
third time. A Department of Mental Health (DMH) Mental Health First Aid (MHFA) grant was received
and will provide training to nearly all of patrol personnel (12 hours per officer) for more effective
alternative interventions with the many vulnerable and troubled individuals within our community. A
DMH Crisis Intervention Team (CIT) training grant was received for use in FY13; it builds on the MHFA
grant but develops additional skills for responding to those in crisis. The department will introduce
additional Less Than Lethal Options (40mm launcher) and provide training to personnel in their use.
The police/public safety computer network switches will be upgraded for use in the new building to
ensure that management of the PD/FD/Dispatch/EMS computer system remains reliable and
effective. The DHQ. software system will be implemented. DHQ is a broad based internal but secure
system allowing two-way communication among all personnel whether at a desktop computer or
patrol car laptop. Active Shooter trainings were conducted and regular lock down drills were held at all
the City Public Schools; the department also worked with some private schools to develop safety,
security and evacuation plans. A School Resource Officer (SRO) position was re-established to provide
service to the high, middle & vocational schools. In the first two-and-a-half months of the SRO
assignment 85 incidents were handled directly related to the school population and some incidents
included arrests for disturbances, drug and alcohol calls and bullying (face to face and online).
Police Department
Chief Russell P. Sienkiewicz
26 Center Street
Northampton, MA 01060
(413) 587-1100
0o|ice@northornptonma.gov
FY13 Budget Information
FY13 has some challenges. There are two police officer vacancies that will not be funded until
February 2013 when the next state run basic police recruit academy is scheduled. Not filling these
positions until February will save $62,000 in FY13. Six police officers are unavailable for patrol, either
due to training, injuries, or Family and Medical Leave creating the need for more supervisory oversight
of young patrol officers.
The FCC issued a Narrow Band mandate for our radio systems; a four-year plan for the replacement of
all infrastructure components was planned for but there will still be some re-programming costs. The
Animal Control Officer (ACO) operates on a three-year contract, which is up for renewal. The
Department will be evaluating the services provided in order to keep the contract in the budgeted
range. The Crown Victoria police vehicles are no longer being produced so the department will
transition to suitable more fuel-efficient replacements to meet the rigorous needs of police service.
Many NPD officers are very young, and training has been a very strong focus. Some officers have
retired, taking with them years of training and experience. This need for training has been planned for
and retention of current police officers and staff is a strong priority.
50
Police - FY13 PS,
00M
IP Ak
OM and
1Total Personnel
=vices
'Total Operations
and Maintenance
Police - Five Year Trend
$5,100,000
$5,000,000
$4,900,000
$4,800,000
$4,700,000
$4,600,000
$4,500,000
34,400,000
$4,300,0D0
2009 2010 2011 2012 2013
210 - POLICE
Desalpdon Name
Dept.
Budget
Barg, Mrs/ FY13 General
Unit Week FTE Budget Fund Other Source
Chief of Police RussellSienkiewia ADMIN 40.00 1.00 114,727 114,727
Captain Joseph Koncas ADMIN 40.00 1.00 101,575 101,575
Captain Scott Savino ADMIN 40.00 1.00 85,439 65,439
Lieutenant Dorothy Clayton ADMIN 40.00 1.00 69,287 69,267
Lieutenant Vacancy ADMIN 40.00 100 65,473 65,473
Lieutenant Kenneth Watson AOMIN 40,00 1.00 69,287 69,267
Lieutenant Jody Kasper ADMIN 40,00 1X 65,473 65,473
Sergeant John Cartledge PSGT 40,00 1.00 53,420 53,420
Sergeant Victor Caputo PSGT 4000 1.00 53,420 53,420
Sergeant Robert Powers PSGT 40.00 1.00 53,951 53,951
Sergeant Craig Kirouac PSGT 40X 1.00 53,951 53,951
Sergeant David Callahan PSGT 40,00 1.00 63,566 63,566
Sergeant Anne McMahon PSGT 40.00 1.00 59,930 59,930
Sergeant Alan Borowski P5GT 40.00 1.00 53,951 53,951
Patrol Christopher Dumas POFF 40,00 1,00 40,604 40,604
Patrol Anthony Sotolotto POFF 40.00 1.00 41,013 41,013
Patrol Chad Smith POFF 40.00 1.00 40,604 40,604
Patrol Patrick Moody POFF 40.00 1,00 43,909 43,909
Patrol Carlos Lebron POFF 40.00 1,00 49,010 49,010
Patrol John Perry DOFF 40.00 1.00 41,013 41,013
Patrol Josef Bars:cz POFF 40.00 1.00 48,125 4125
Patrol Scott Burokas POFF 40.00 1.00 40,604 40,604
Patrol Michael Briggs POFF 40.00 1.00 45,696 45,696
Patrol Corey Robinson POFF 40,00 1,00 49,010 49,010
Patrol Francis Henderson POFF 40,00 1,D0 48,125 46,125
Patrol Albert St.Onge POFF 40.00 100 49,010 49,010
Patrol BrentDtialo POFF 40,00 1.00 46,967 46,967
Patrol Ryan Teller POFF 40,00 1.00 44,080 44,080
Patrol Steve Oigiammo POFF 40.00 1.00 15,354 49,010
Patrol Brendan McKinney POFF 40,00 1.00 40,376 40,376
Patrol William leBrun POFF 40.00 1,00 41,013 41,013
Patrol Timothy Satkowski DOFF 40.00 1.00 47,932 47,932
Patrol Sean Casella POFF 40.00 1.00 48,125 48,125
Patrol Andrew McGrath POFF 40.00 1.00 40,376 40,376
Patrol Peter Sharac DOFF 40.00 1.00 49,010 49,010
Patrol Joseph Golec POFF 40.00 1.00 43,784 43,784
Patrol Peter Fappiano POFF 40.00 1.00 49,010 49,010
Patrol Gilberto Jimenez POFF 40,00 1,00 49,010 49,010
Patrol Stephenlai:er POFF 40.00 100 49,010 49,010
Patrol Michael McLaughlin POFF 40.00 1,00 46,967 46,967
Patrol GrtegortKorepta POFF 40.00 1,00 48,125 48,125
51
Description
Name
oan» nn/
Unit Week
FY13
FTE Budget
Dept.
Budget
General
Fund Other Source
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
Patrol
One Extra Day of Payroll
Principal Clerk
Senior Clerk
Department Secretary
Court Administrator
Records Supervisor
Temporary Employees
Crossing Guards
Overtime
Court Time
Training
Holiday Pay
Longevity
Weekend Differential
Week Adjustment
Working Out of Class
ID Officers
Detective Stipends
Uniform Allowance
Career Incentive
Total Personnel Services:
R & M Vehicles
n& M Office Equipment
R & M Machine Tools
n& L Communication Equipment
Training and Seminars
Medical/Testing Service
Telephone
Advertising
Animal Control semice
Scott Gregory
David Tripp
Andrew Carney
John McCarthy
Michael Allard
John Lopez
Dennis Liptak
Adam VanBuskirk
Jeffrey Staples
Donald Nichols
Kenneth Kirchner
Joshua Wallace
Luann Duso
David Netto
Brett Morgan
Brian Letzeisen
christioncmer
Robert Moriarty
Vacancy
Thomas Briotta
Andrew Kohl
Douglas Dobson
pau|Marquet
Justin Hooten
Maureen O'Donnell
Julie LaPrade
Maryann Keating
Lori Speer
Jane Lawnicki
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
POFF
AFSCME
AFSCME
NR
NR
NR
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40.00
35.00
40.00
52
1.00 41,475
1.00 49,010
1.00 41,013
1.00 49,010
1.00 49,010
1.00 49'010
1.00 48'125
1.00 43'909
1.00 40,376
1.00 49,010
1.00 *5'671
1.00 4*'533
1.00 4e'010
1.00 49'010
1.00 41'013
1.00 43'909
1.00 4e'010
1.00 4e'010
1.00 15'354
1.00 43'e09
1.00 45,696
1.00 49,010
1.00 42'555
1.00 45'e96
9,180
1.00 34'956
1.00 31'564
1.00 36,307
1.00 38,238
1.00 39,558
25,501
54,211
189,771
55,117
36,188
170,957
22,700
21,928
1,939
9,093
7,200
10,800
50,475
432,084
70.00 4'510,413
40,270
12,500
10,504
55,377
35,912
27,100
19,030
1,000
99,000
41,475
49,010
41,013
49,010
49,010
49,010
48,125
43,909
40,376
49,010
45,671
44,533
49,010
49,010
41,013
43,909
49,010
49,010
15,354
43,909
45,696
49,010
42,555
45,696
9,180
34,956
31,564
36,307
38,238
39,558
25,501
54,211
156,115
55,117
36,188
170,957
22,700
21,928
1,939
9,093
7,200
10,800
50,475
432,084
4,510,413
40,270
12,500
10,504
55,377
35,912
27,100
19,030
1,000
99,000
Description
Name
Dept.
Budget
ea nu. Hrs/ FY13 General
Unit Week FTE Budget Fund Other Source
Office Supplies General
Gasoline/Diesel
Classroom Supplies
Police Supplies
Magazine Subscriptions
Dues & Memberships
Total Operations and Maintenance:
Equipment Automobiles 3 cruisers
Total Other than Ordinary Maintenance:
5,500 5,500
73,696 73,696
13,000 13,000
27'003 27,003
6,000 6,000
12'050 12'050
437'942 437'*42
107,390 107,3e0
107,390 107,390
210 POLICE 70z0 1 5,055745
53
5,055,745
Public Safety Dispatch
Kelly Woods, Director Staffing:
26 Canon Drive 1-Director
Northampton, MA 01060 1-Lead Dispatcher
(413) 587-1100 10-Dispatchers
kwoods@northamptonma.gov
Department Responsibilities
The Public Safety Communications Center, through a customer service based platform, provides
efficient, courteous and helpful emergency and non-emergency assistance to the general public and
first-responder professionals. We are the communication hub for the public and first responders,
facilitating requests for service with the appropriate agencies. We provide dispatch support to the
Police, Fire, and Emergency Medical Services, and after hours support to the Parking Garage and
Department of Public Works in emergency and non-emergency situations. Through our new Connect
CTY system we send out community outreach messages to the public and emergency messages when
vital information needs to be communicated to multiple households. Public Safety Dispatch provides a
point of contact to maintain first responder safety at all times, while coordinating timely and proper
responses to all calls for service. To ensure that the needs of the public are met, we collaborate with
all City ancillary services.
FY12 Highlights
The past year resulted in the shortest staffing that the center has seen since it's inception. There was
never a time in FY 12 that the center was up to full staffing. This required all of the employees to
work extra hours and challenged the city with identifying creative staffing models. As a result, the
department employed 3 per diem employees that previously were full time employees. The
Dispatchers maintained a high level of customer service and worked through this challenge with no
impact to the residents, visitors and co-workers in the City.
There were two significant weather events (Hurricane Irene and the October snow storm) that the city
faced in this time frame that the dispatchers endured with little to no disruption of service. The
Department also had some equipment upgrades and changes in FY12. Aback'up,coppervviredphone
system has been installed and can be operational with-in seconds in the event of a phone loss. A new
UPS is being purchased with existing Grant money to replace the outdated and failing one that is
currently installed to alleviate any interruption in service in the event of a loss of power and blip in the
electrical service. A computer based fire alarm system that also serves radio boxes, as opposed to
copper wire in transmitting alarms, was purchased with Grant money from FY12 and allowed the
Dispatchens to monitor burglar alarms fon City buildings. An upgrade has been made to Blackboard
Connect to improve functionality to the users as well as integrate social networking to alert residents
and employees of important messages. Even with the increased overtime and all of the technology
changes, with the assistance from the State 911 Grant, | project that we will be within our budget fon
the current fiscal year.
Public Safety Dispatch
KeIIy Woods, Director
26 Canon Drive
Northampton, MA 01060
(413) 587-1100
kwoods@northamptonma.gov
FY13 Budget Information
For the upcoming Fiscal year the Department plans on filling the final position to bring the center up
to full staffing and retaining the highly professional and trained staff that are currently employed. The
Department will be hosting some dispatch related classes that focus more on specialized training. All
Dispatchers will be certified by the Center for Missing and Exploited Children and | will attend the free
2 day training, paid for by the Center for Missing & Exploited Children, to become a recognized
partner with them. The Management Team will continue to focus on positive feedback and
teambuilding with the employees and other departments. The Public Safety Dispatch Director will also
become an active participant in the regionalization efforts with Easthampton Public Safety. The
decrease in the Dispatch budget for FY13 is due to shifting some staff salaries to the State 911 grant.
Public Safety Comr
and 0
1C
M
enter - FY PS
ITntal Darcnnnal
Publfl
$490,000
$481),0110
tam nnn
Services
el Total Operations
and Maintenance
S4E0,000
$450,000
5440,000
$430,000
Safety Comm Center - Five Year
Trend
2009 2010 2011 2012 2013
212 - PUBLIC SAFETY COMMUNICATIONS CENTER
Description
Name
Dept.
Budget
Barg, Hrsf FY13 General
Unit Week FTE Budget Fund Other Source
Director
Lead Dispatcher
Dispatcher
Dispatcher
Dispatcher
Dispatcher
Dispatcher
Dispatcher
Dispatcher
Dispatcher
Dispatcher
Dispatcher
Part•time Operational
Overtime
Holiday Pay
Longevity
Weekend Differential
Uniform Allowance
Career Incentive (Trainor)
Total Personnel Services;
Kelly Woods
Nina Barszcz
Lisa Day
Amanda Bessette
Julia Thibodo
Amanda Schuetze
Monique Bernacki
Susan Gilbert
Emily Oles
Courtney Cronin
Meghan Connor
Vacant
R & M Office Equipment
Medical/Testing Services
Telephone
Technology Comm Lines
Advertising
Office Supplies • General
Magazine Subscriptions
Travel
Dues & Memberships
Staff Development
Capital Equipment
Replacement Equipment
Total Operations and Maintenance;
NAPEA
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
NR
40,00
40.00
40,00
40.00
40.00
40.00
40,40
40.00
40.00
40.00
40.00
40.00
1.00 54,540
1.00 35.135
1.00 38,105
1.00 31,718
1.00 32,718
1.00 29,945
1.00 30,341
1.00 34,426
1.00 30,157
1.00 29,882
1,00 31,760
1.00 29,431
3,500
31,050
28,500
1,400
2,800
2,475
6,000
12.00 483,883
54,540
35,135
38,105
31,718
32,718
29,945
30,341
34,426
14,470 15,687 PSAP Grant
• 29,882 PSAP Grant
31,760
• 29A31 PSAP Grant
3,500
31,050
28,500
1,400
2,800
2,475
6,000
408,883 75,000
62,953 29,759 33,194 FD Rev. Fund
250 250
1,132 1,132
3,545 3,545
300 300
880 880
525 525
1,000 1,000
375 375
2,000 2,000
750 750
750 750
74460 41,266 33,194
212 • PUBLIC COMMUNICATIONS CENTER 12.00
558,343
450,149
108,194
56
Fire/EMS Department
Chief Brian Duggan Staffing:
Carlon Drive 1-Fire Chief
Northampton, MA 01060 1-Assistant Fire Chief
(413) 387'1032 5-Deputy Fire Chiefs
bduggan@northamptonma.gov 10-Captains
1'W4echanic
54.5-Firefighters
1-Clerical
Department Responsibilities
The Fire Department safeguards the lives and property and enhances the quality of life of the people
of Northampton by providing a wide range of emergency services, strong public relations, and fire
safety education. We also endeavor to protect and preserve the health of our membership and return
our personnel safely to their families. Development of personnel to provide the highest level of safety
services possible is key.
FY12 Highlights
Fiscal 2012 was marked by the full deployment of our Emergency Medical system, a focus on
developing the skills of our staff, and a number of safety-related initiatives that significantly reduced
on-the-job injuries. The Department received several grants, including a Staffing for Adequate Fire and
Emergency Response (SAFER) Grant for $489,000, and a grant that provided power stretchers to
reduce back injuries. Two pieces of apparatus that had exceeded their useful life were consolidated
into one with the purchase and refurbishment of a used Tanker/Pumper that will serve parts of the
City that do not have a municipal water supply.
We replaced firefighter protective gear, installed backup cameras and high visibility striping on our
ambulances, and placed carbon monoxide detectors on our ambulance equipment. Carbon Monoxide
detectors have alerted personnel to dangerous levels of this invisible gas on at least six occasions.
During the year we have placed emphasis on bringing an expanded level of CPR training to the
community, and on expanding our own skills through advanced medical life support, pediatric, difficult
airway management programs, and placing our operational procedures into an electronic format.
FYl3 Budget Information
Fiscal 2013 will focus on expanding and reformatting existing programs to improve them. This will
include working collaboratively to developing a bid package for a new engine, the deployment of
mobile data terminals in primary pieces of fire apparatus and completion of the refurbishment of a
military surplus rescue boat. Emergency medical services will be highlighted by the development of
Advanced Life Support Engine Companies. Ensuring that paramedic level care is rapidly delivered even
when all transport ambulances are assigned to other calls. Other goals for our emergency medical
services program include placing automatic CPR machines in all of our primary ambulances, rnentoring
paramedic students as a recruitment tool, expanding CPR training in our schools and throughout the
business community, and developing an emergency medical citizens outreach program to allow
citizens to get a better understanding of the Department.
Fire /EMS • FY PS, OM and
OM
rt
Personnel
Services
Nal
56,094000
SS,090,000
S4,00D000
$3,000,C00
$2,000,000
$1,000,000
SO
f
ire /EMS - Five Year Trend
2009 2010 2011 2012 2013
220 -FIRE & EMS
Description Name
Dept,
Budget
Barg. Hrs/ FY13 General
Unit Week FTE Budget Fund
Other Source
Fire Chief Brian Duggan FADMIN 40.00 1,00 120,479 120,479
Assistant Chief Duane Nichols FADMIN 40,00 1,00 83,109 41,554 41,555 Fire Prey, Rev. Fund
Deputy Chief David Gagne DFC 4100 1,00 74,187 74,187
Deputy Chief Timothy McQueston DFC 42.00 1.00 76,925 76,925
Deputy Chief Christopher Norris DFC 42.00 1.00 66,828 66,828
Deputy Chief Stephen Vanasse DFC 42.00 1.00 66,828 66,828
Deputy Chief Jon Devine DFC 4200 1.00 66,828 66,828
Dept. Secretary Melissa Browsky AFSCME 28.00 OR 26,474 26,474
Mechanic Dan Routhier NR 40.00 1,00 50,500 50,500
Captain Thomas Clark PF 42.00 IX 59,815 59,815
Captain Mark Curtin FF 4200 IX 59,814 59,814
Captain Andrew Pelis FF 42.00 1.00 59,544 59,544
Captain Jahn Garriepy FF 42.00 1.00 55,214 55,214
Captain William Millin FF 42.00 1.00 55,214 55,214
Captain Matthew Lemberg FF 42.00 1.00 54,290 54,290
Captain Shawn Denkiewict FF 42.00 1.00 53,251 53,251
Captain Larry Therrien FF 42.00 190 51,591 51,591 Fire Prev. Rey Fund
Captain William Schuette FF 42,00 1.00 48,766 48,766
Captain Andrew Breen FF 42.00 190 50,066 50,066
Fire Fighter Richard Malinowski FF 42.00 1.00 47,582 47,582
Fire Fighter Mark McCormick FF 421 1.00 47,582 47,582
Fire Fighter Thomas Shea FF 4200 1.00 47,582 47,582
Fire Fighter Raymond Langalols FF 422 1.00 47,582 47,582
Fire Fighter Hector Soto FF 42.00 1.00 47,582 47,582
Fire Fighter Michael Gross FF 42.00 1.00 47,582 47,582
Fire Fighter Robert Tomaskowict FF 42.00 1.00 47,582 47,582
Fire Fighter Tracy Driscoll FF 42.00 1.00 47,582 47,582
Fire Fighter Robert Davis FF 4290 1.00 47,582 47,582
Fire Fighter Gene White FF 42.00 1.00 47,582 47,582
Fire Fighter John Besold FF 42.00 1.00 47,582 47,582
Fire Fighter Michael Pawlaski FF 42.00 100 47,582 47,582
Fire Fighter Michael Sawula FF 42.00 1.00 47,582 47,582
Fire Fighter Daniel Banister FF 42.00 1,00 47,582 47,582
Fire Fighter Andrew Morin' FF 42.00 1.00 47,582 47,582
Fire Fighter Timoteo Sato FF 42.00 1,00 47,582 47,582
Fire Fighter William Dawkins FF 42.00 LOCI 47,582 47,582
Fire Fighter Scott Flynn FF 42,00 1.00 47,582 47,582
Fire Fighter Matthew Superb FF 42.00 1.00 47,582 47,582
Fire Fighter Keith Healy FF 42,00 1.00 47,582 47,582
Fire Fighter John Moriarty FF 42.00 1.00 47,582 47,582
58
viaccat..-
4:a4m 4414
X., I Zr 443,,MVASVI.9 St 24 .:40:A 4,40%.$&**10;,-S41.,,Mr.S., :WO Ara:4'
grr, 4 SVA:if tV;:*";ejA5eVt44;41V'T;;te"tt"gfeaf'''AeifaV*XW"*f Re.S '351'41' Mtr tt,,ed
Description Name
oixistuti,
444.
CA;
24,4
Dept.
Budget
Barg. Hrs/ FY13 General
Unit Week FTE Budget Fund Other Source
Fire Fighter Jason Seery FF 42.00 1.00 47,582 47,582
Fire Fighter Brett Gauger FF 42.00 1.00 47,582 47,582
Fire Fighter Wendy Bryant FF 42.00 1.00 47,582 47,582
Fire Fighter Jared Kajka FF 42.00 1.00 47,582 47,582
Fire Fighter Daryl Springman FF 42.00 1.00 45,302 45,302
Fire Fighter Dan Galica FF 42.00 1.00 45,814 45,814
Fire Fighter Dennis Nazzaro FF 42.00 1.00 45,116 45,116
Fire Fighter Joshua Coates FF 42.00 1.00 44,707 44,707
Fire Fighter Michael Hatch FF 42.00 1.00 42,364 42,364
Fire Fighter Patrick McIntyre FF 42.00 1.00 42,412 42,412
Fire Fighter Robert Connor FF 42.00 1.00 41,172 41,172
Fire Fighter Dustin Culver FF 42.00 1.00 41,172 41,172
Fire Fighter James Mulkerin FF 42.00 1.00 40,762 40,762
Fire Fighter Vacancy 42.00 0.50 22,361 22,361
Fire Fighter Natalie Stollmeyer FF 42.00 1.00 40,762 40,762
Fire Fighter Joshua Shanley FF 42.00 1.00 41,032 41,032
Fire Fighter Brian Kazak FF 42.00 1.00 41,032 41,032
Fire Fighter Matthew Marchand FF 42.00 1.00 40,987 40,987
Fire Fighter Steven Hall FF 42.00 1.00 40,987 40,987
Fire Fighter David Murrett FF 42.00 1.00 40,447 40,447
Fire Fighter Chris Monasterski FF 42.00 1.00 40,177 40,177
Fire Fighter Jonathan Vantland FF 42.00 1.00 40,177 40,177
Fire Fighter Jennifer Gould FF 42.00 1.00 40,177 40,177
Fire Fighter Timothy Dunn FF 42.00 1.00 38,759 38,759
Fire Fighter Kyle LaPointe FF 42.00 1.00 39,554 39,554
Fire Fighter Shawn Crimmins FF 42.00 1.00 39,554 39,554
Fire Fighter Jereny McPherson FF 42.00 1.00 39,554 39,554
Fire Fighter Kara Supczak FF 42.00 1.00 38,803 38,803
Fire Fighter Job Hicks FF 42.00 1.00 39,863 39,863
Fire Fighter Michael O'Brien FF 42.00 1.00 39,642 39,642
Fire Fighter Candice Bogalhas FF 42.00 1.00 38,803 38,803 SAFER Grant
Fire Fighter Jesse Sobek-Rosnick FF 42.00 1.00 38,803 38,803 SAFER Grant
Fire Fighter Colleen Culver FF 42.00 1.00 38,803 38,803 SAFER Grant
Fire Fighter Ben Snape FF 42.00 1.00 38,803 38,803 SAFER Grant
One Extra Day of Payroll 9,753 9,753
Comp Time Buyback 17,518 15,520 1,998 Fire Prev. Rev Fund
Municipal Hear. Off. Dana Cheverette NR 2,500 2,500
Temporary Employees 7,732 7,732
Overtime 376,000 376,000
Training -
Holiday Pay 186,740 173,368 13,372 FP Rev Fund + SAFER Grant
Longevity 30,000 29,150 850 Fire Prev, Rev Fund
Night Differential 24,000 24,000
Working Out Of Grade 17,450 17,450
Retro Payments -
Uniform Allowance 40,650 37,950 2,700 FP Rev Fund +SAFER Grant
Turnout Gear 11,500 11,500
Certifications 5,300 4,750 550 Fire Prev. Rev Fund
Educational Incentives 80,743 71,423 9,320 Fire Prev. Rev Fund
EMS Stipends 410,000 410,000
Total Personnel Services: 73.30 4,797,065 4,519,917 277,148
59
415 Ko>.���
Description Name
Dept.
Budget
Barg. Hrs/ FY13 General
Unit Week FTE Budget Fund Other Source
Building Maintenance
Vehicle Repair/Maint.
R&M Communication Equip.
Machine Tools
Training & Seminars
Medical/Testing Service
Technology Communication
Telephone
Printing and Mailings
Advertising
Laundry Services
Office Supplies-General
Materials and Supplies
sasoxne/o/ese|rup|
Fire Prev muon/Pumicsnuomon
Magazine Subscriptions
Travel
Dues & Membership
EMS third party billing
EMS Supplies
Total Operations and Maintenance:
EMS Equipment
Replacement of EMS Units
Total Other than Ordinary Maintenance:
7,500 7,500
70,000 70,000
9,500 9,500
5,500 5,500
28'500 28'500
13,500 13,500
5,500 5,500
10,720 10,720
700 700
500 500
2'500 2,500
8,250 8'250
30,000 30,000
75,000 75,000
2,000 2,000
250 250
2'100 2'100
6,600 6,600
56,000 56,000
50,000 50,000
384,620 384'620
25,00 25,00
119,3*7 119,347
144,347 144,347
73.30
5,326,032
60
5,048,884
Emergency Mgt FY13 PS and
OM
12tal Personnel
Services
'Total
Operations and
Maintenance
$5,000
$4,000
$3,000
$2,000
$1,000
SO
Emergency Mgt - Five Year Trend
2009 2010 2011 2012 2013
291- EMERGENCY MANAGEMENT
Description
Name
Dept.
Budget
Barg, firs/ FY13 General
Unit Week FIE Budget Fund Other Source
Emergency Mgt. Director
Emergency Mgt. Asst. Dir,
Total Personnel Services:
Office Supplies - General
Total Operations and Maintenance:
Brian Duggan FADMIN
Duane Nichols FADMIN
2,892 2,892
510 510
3,402 3,402
E48 648
648 648
291. EMERGENCY MANAGEMENT
4•050
61
4,050
Building Inspector
Louis Hasbrouck, Building Commissioner
212 Main Street
Northampton, MA 01060
(413) 587-1240
Staffing:
1-Building Commissioner
1-Assistant Building Commissioner
1-Building Inspector
1-Inspector of Wiring
.75-Electrical Inspector
.93-Plumbing Inspector
.57-Sealer of Weights & Measures
1.83-C|erica|
Department Responsibilities
The Building Department's mission is to protect public safety through enforcement of the
Commonwealth's building codes, plumbing and gas codes, electrical codes, architectural access codes,
Massachusetts General Laws as they apply to building safety, and the Northampton Zoning Ordinance.
As part of the city's public safety team, the Building Inspector responds to disaster events such as
structure fires, flooding, and climatic damage.
FY12 Highlights
Fiscal Year 2012 presented the Building Department with a number of unusual challenges . In the
wake of the June 1, 2011 tornados, our Department provided assistance to the towns of West
Springfield and Monson. This provided staff with a firsthand opportunity to participate in response to
a major natural disaster. We put this experience to use very quickly here in Northampton, dealing with
the floods following Hurricane Irene in August, and the snowstorm in October. Our Department
responded quickly and professionally to both events by providing staffing for the Emergency
Operations Center, working to ensure the safety of our residents and evaluating damage to buildings.
We will issue a total of 3,372 permits this year, including building, electrical, gas, plumbing and zoning
permits, compared to 3,265 in FY11. Our permit fee revenues in FY12 will likely be $75,000 less than
FY11. The estimated costs of construction in FY12 will be some $7,000,000 less than FY11. There will
be more permits issued this year but the average project will be much smaller.
FY13 Budget Information
I fully expect that department revenues will return to more normal levels in FY13. Retirements will be
a significant factor in FY13; George Fournier, the Inspector of Wires is retiring June 1, 2012, and Larry
Lepine, the Plumbing and Gas Inspector is retiring January 1, 2013. Replacing these key inspectors will
be especially challenging because of their considerable knowledge and experience.
62
Building Inspections • FY13 PS and
OM
Total Personnel
Services
ITmal Operations
and maintenance
8
uilding Inspections Five Year
Trend
$360,000
$350,000
$340,000
$330,C00
$320,000
$310,000
$300,CC0
$290,CCO
2009 2010 2011 2011 2013
241 - BUILDING INSPECTIONS
DesaiptIon
Name
Dept.
Budget
Barg. Hrs/ FY13 General
Unit Week FTE Budget Fund Other Source
Building Commissioner
Asst. Building Commissioner
Building Inspector
Inspector of Wires
Electrical Inspector • Annuals
Intermittent Elec Inspector
Plumbing Inspector
Intermittent Plumbing Insp
Intermittent Plumbing Insp
Sealer Weights & Measures
Principal Clerk
Clerk 'Typist
Longevity
Total Personnel Services;
R & M Vehicles
R & M Office Equipment
R & l Uniforms
Training and Seminars
Telephone
Printing
Offce Supplies- General
Gasoline /Diesel
Magazine Subscri ptions
Travel
Dues & Memberships
Equipment Technology
Total Operations and Maintenance;
Louis Hasbrouck
Charles Miller
Brenda Church
Vacancy
Lou Owens
Roger Maio
Lawrence lupine
Kenneth Strang
Vacancy
Jahn Frey
Linda laPoime
Helen Marusek
NAPEA
NAPEA
NAPEA
NAPEA
NR
NR
NAPEA
NR
NR
NR
APSCME
AFSCME
35.00
35.00
35,00
35,00
18,00
8,50
30,00
1.25
1.25
20.00
35.00
29.00
1.00 57,570 57,570
1.00 45,450 45,450
1,00 35,490 35,490
1,00 48,070 48,070
0.50 18,598 18,598
0,25 8,783 8,783
0.85 34,791 34,791
0.04 1,292 1,292
0.04 1,292 1,292
0,57 21,208 21,208
1,00 33,093 33,093
0,83 21,363 21,363
900 900
8,08 327,900 327,900
1241 • BUILDING INSPECTIONS
8.08
63
2,276 2,276
500 500
500 500
3,600 3,600
1,100 2,100
150 150
386 386
1,600 1,600
1,200 1,200
6,900 6,900
1,000 1,000
500 500
20,712 20,712
348,612
i 348,612
Northampton Public Schools
Brian Salzer, Superintendent
212 Main Street
Northampton, Ma 01060
(413) 587-1331
Department Responsibilities
The mission of the Northampton Public Schools, in partnership with parents, guardians and the
Northampton community, is to promote and support high achievement by each student in a safe,
healthy, secure, environment and to enable each student to become a critical thinker and a socially
responsible citizen inaglobal society.
FY12 Highlights
This was a year of learning and adjusting to new leadership in our schools. As superintendent, I spent a
great deal of time in classrooms observing teaching and learning, while also interviewing hundreds of
people regarding our work with children and families. The big picture goals this year were to address
our Level Three status by strengthening our practice in teaching literacy and math. Quality and intense
professional development was provided for teachers and administrators in the areas of math, literacy,
and observing classrooms using the instructional rounds method. Long range committee work
developed plans for the transition to our new Educator Evaluation Tool ready to implement in
September 2012, a new District Improvement Plan, and the creation of a new technology plan.
Financially, our system continues to benefit from the generosity of the city, the families of our
students, VINS volunteer network, NEF, and the support of Smith College and surrounding colleges.
FY13 Budget Information
Our major goals are: (1) to continue to develop our technology (2) continue goal setting, benchmark
assessments, and evaluating student achievement data to improve teaching and learning, (3) to use
instructional rounds regularly to observe student learning and use this observation format along with
the new Educator Evaluation Tool, (4) to continue learning and growing as a leadership team to
accomplish our goals of improving student performance, while educating the whole child through
wellness/fitness, arts, languages, and music. Together, we plan to continue our positive
communication with the community and surrounding communities to build the confidence in our
schools and to bring back our families who have chosen charter school, private schools, and choice
"out" to other districts.
S24,300
524,000
$23,500
NPS FY13 Budgel
Categories
ICityAppropriation
■raw um berm
Grants
I Other Funds
CCO
000
000
$23,000,000
$22,500,000
$22,000,000
$21,500,000
NPS Five Year History
2009 2010 2011 2012 2013
Northampton Public Schools • Draft Budget • Subject to School Committee Vote
City Appropriation ESCO Debt Service
Grants Other Funds Total Budget
$ 24,003,643 $ 147,310 $ 1,300,403 $ 2,746,353 $ 28,197,709
The Northampton Public School Committee is empowered to formulate the line item budget based on their City appropriation as set by the Mayor
and approved by City Council, For more details see http :Jrwww.nps,northampton,ma.us /
65
Smith Vocational & Agricultural High School
Arthur Apostolou, Superintendent
80 Locust Street
Northampton, MA 01060
(413) 587-1414
aposto|a@svahs.net
Department Responsibilities
The mission of the Smith Vocational & Agricultural High School is to educate students in an integrated
program in the art and science of agriculture and other technical careers, and to provide experiential
learning opportunities that will enable students to function proficiently within the parameters of the
workplace and post-secondary education.
FY12 Highlights
Smith School students continue to win awards in state and national competitions such as Skills/USA
and FFA. VVea|sohadoursecondannua|"GnaenCaneerDov"vvhererepresentativesfrom|oca|
industry presented workshops to our students about the "green" aspects of their work. Two new
courses were successfully piloted this year: a Contemporary American History course and an
Entrepreneurship course with an emphasis on using technology and formulating business plans. We
are also continuing our cooperation with Habitat for Humanity in building new houses in
Northampton.
FY13 Budget Information
Smith School is hoping to have a new superintendent/director appointed and on board by early
August in order to provide for a smooth transition with the retirement of superintendent Arthur
Apostolou on August 31. Two important challenges for next year will be the negotiation of a new
teacher evaluation system with state-mandated elements and the transfer to a new student
information system. We are planning on holding professional development sessions over the summer
and into next fall to educate faculty and administration concerning the new evaluation regulations.
We are hoping that this will facilitate the negotiations process. Also, we are searching for a new
student information system that can accommodate our vocational/technical competency tracking
needs. The state is mandating that all vocational/technical students have a competency profile that
can be housed on-Iine.
66
$
SVAHS FY13 Budget Categories
1 City Appropriation
1 BCD Debt Service
Grants
(Other Funds
$5,950,000
$5,9C0,000
$5,850,000
55,800,00D
$5,750,000
$5,700,000
$5,650,000
$5,600,000
SVAHS Five Year Trend
2009 20;0 2011 2011 2013
Smith Vocational and Agricultural High School • Draft Budget subject to SVAHS Trustees Vote
City Appropriation MCI Debt Service Grants Other Funds Total Budget
5,870,164 $ 92,677 $ 363,000 $ 275,000 $ 6,600,841
The Smith Vocational & Agricultural High School Board afTrustees is empowered to formulate the line item budget based on their City
appropriation as set by the Mayor and approved by City Council. For more details see http://smith.tec.ma.us/
67
Board of Health
Ben Wood, Director
212 Main Street
Northampton, MA 01060
(413) 587-1213
bwood@northamptonma.gov
Staffing:
1-Health Director
1-Sanitarian
.5-Public Health Nurse
.5-Shared Sanitarian
Department Responsibilities
The Board of Health evaluates and identifies community health needs in order to provide appropriate
programs and services that promote public health. By statutory mandates, the Board of Health is
responsible for maintaining, protecting, and improving the health of the citizens of the City of
Northampton through the enforcement of state and local health laws and regulations.
FY12 Highlights
FY12 was an active year for the Health Department and the Board of Health. The City Council adopted
a new ordinance and approved a charter change (pending State approval) that has altered the
operating structure of both the Health Department and Board of Health. These changes clarify roles
and responsibilities for both entities, with the Health Department being responsible for the delivery of
public health services and the Board of Health responsible for policy and regulation development. A
major change will be the expansion of the Board of Health from three to five members. Some of the
standout initiatives in the past year include the Health Department's enrollment in the FDA's
Voluntary Food Safety Standards program that will improve our food safety practices, continued
collaborations with area Farmers Markets and the schools to increase access to healthy food, the
establishment of a new Public Health Nursing Revolving Fund that is supported by a new revenue
stream (reimbursement for administration of vaccines), and another year of successfully meeting
state mandated health inspection requirements. The Health Department also worked with the
Hampshire Council of Governments to successfully apply to become a Mass in Motion community, the
State Department of Public Health's signature obesity related initiative, and continued to work with
the Healthy Communities Committee at Cooley Dickinson Hospital to develop coordinated approaches
to community health issues. The Board of Health had a busy year considering several new policy
initiatives including issues such as feeding of wildlife, smoking in multi-unit residences (including
conducting surveys in public housing and with private market property owners) and air quality
concerns. Finally, FY12 saw the end of an era for the Health Department with the retirement of
Patricia Abbott, Public Health Nurse.
Board of Health
Ben Wood, Director
212 Main Street
Northampton, MA 01060
(413) 587-1213
bwood@northamptonma.gov
FY13 Budget Information
In FY13 the Health Department will be focused on three main areas: First, improving programming and
approaches to address chronic disease with a focus on improving access to healthy food, increasing
opportunities for active living, reducing exposure to environmental tobacco smoke and developing
approaches to asthma prevention through new collaborations with the Pioneer Valley Asthma
Coalition and by supporting School Nurse Asthma Champions in the public schools. Second, the Board
of Health will focus on improving environmental health practices through continued review of
inspectional processes, continued collaboration with the FDA's Voluntary Food Safety Standards
program, professional development in the area of air quality, and continued collaborations with the
Hampshire County Hoarding Taskforce to develop sustainable methods for management of hoarding
cases. Third the Board of Health will focus on supporting changes to the Public Health Nursing
program through a new shared service agreement Northampton will employ a full-time public health
nurse who will be shared with the Town of Amherst. With the support of the newly established Public
Health Nurse revolving fund this program will have new focus and resources to provide communicable
disease control as well as general public health education. The Board of Health's agenda will include
continuing exploration of policies to reduce exposure to environmental tobacco smoke in residences
and in public spaces, collaborations with the DPW to address waste reduction policies, supporting
Mass in Motion related initiatives by enacting new policies and regulations and investigating private
well water regulations. The reduction in the Board of Health budget of $10,479 is due to the
efficiencies gained from our collaboration with Amherst to share a full-time Sanitarian and Public
Health Nurse.
Board of Health
FY13 Ps and OM
Total Personnel
Services
'Total Operations
and
Maintenance
S2S0,000
5209,000
5150,000
S100,b00
$50,030
S3
Board of Health • Five Year Trend
2009 2010 1011 2012 2013
511 -BOARD OF HEALTH
Descdption Name
Dept.
Budget
Barg. Hrsf FY13 General
Unit Week FTE Budget Fund Other Source
Health Director Ben Wood NAPEA 35.00 1.00 57,567 57,567
Sanitarian Daniel Wasiuk NAPEA 35.00 1.00 40,713 40,713
Department Secretary Heather McBride AFSCME 25.00 0.63 19,705 19,705
Public Health Nurse PH Nurse NAPEA 20.00 0.50 26,094 26,094
Shared Inspector Contract Inspector NR 20.00 0,50 26,094 26,094
longevity
Total Personnel Services: 3.63 170,173 170,173
Vehicles
Training and Seminars
Medical Testing Services
Contracted Inspection Services
Printing and Mailing
Advertising
Gas
Medical Supplies
Educational Support
Travel
Oues and Memberships
Cell Phones
Total Operations and Maintenance:
400 400
1,000 1,000
774 774
2,216 2,216
400 400
300 300
1,200 1,200
1,680 1,660
250 250
750 750
460 460
1,620 1,620
11,050 11,050
511•80ARD OF HEALTH TOTAL: 3.63 181,223
70
181,223
Council on Aging & Senior Center
Patricia Shaughnessy, Director
67 Conz Street
Northampton, MA 01060
(413) 587-1228
Staffing:
1-Director
1-Assistant Director
.75-Market & Media Coordinator
1-Senior Social Worker
1-Program Coordinator
1-Clerical
1.08-Support Staff
Department Responsibilities
The Council on Aging & Senior Center is dedicated to enhancing the quality of life for the City's elders,
ages 60 and over, with some programs and activities available to those 55'59 years of age. To meet
this goal, the Northampton Council on Aging identifies needs and provides a range of programs,
activities and services to address those needs. The Northampton Council on Aging serves as a
community focal point around issues of aging and is a liaison to local, state and federal resources for
elders and their families.
FY12 Highlights
NCOA received a grant that allowed NCOA to offer a Transportation Program for the purpose of
transporting seniors to and from the senior center. AsoftvvarepnognanncaUed"W4ySeniorCenter"
was purchased and will allow for tracking of participation levels, trends, building scheduling,
volunteer levels and more. NCOA fundraising events such as two Annual Craft Fairs, Biock Party,
Health and Safety Fair, Tag and Bake Sales, Dinners, have allowed NCOA to continue to offer the
programs and opportunities at anticipated and expected levels. A number of programs and services
were evaluated and altered to maintain their continued success and the fiscal well-being of such
programs and services.
FYl3 Budget Information
With the new software "My Senior Center" strategic plan will be developed to get as many of the
5,874 Northampton seniors enrolled in the system as possible. Plan include development of an
evening adult education and recreation program to offer opportunities to those seniors who are still
employed and unable to participate during the regular Senior Center hours, and securing funding for
the purchase of additional vans so that needed transportation can be provided to Northampton
seniors. The increase of $1,000 in the budget is for the software maintenance for new Senior Center
software.
71
and OM
ITot& Personnel
Council on Aging - FY13 PS
$190000
$100000
6151000
xrnma
mTetal Opemt{sne
and Maintenance
$140,000
$50,00
SO
Council on Aging - f ive Year Trend
1409 2010 1011 2011 2013
541 • COUNCIL ON AGING
Name
Barg.
Unit
firs/ FY13
Week FTE Budget
Dept.
Budget
General
Fund Other Source
Director
Assistant Director
Media & Marketing Coordinator
Senior Social Worker
Secretary
Progam Coordinator
Home Repair Inspector
Van Driver /Support Staff/Handyman
COA Asslstant•medlal transp,
COAAssistant•8tness dr.
Comp Time Payout
longevity
Total PenonNISodas:
R &M of0ce &gulp
Profneth
Contr. Services
Telephone
Advertising
Office Supplies
Aeneational Suppis
Travel
Staff Development
Total Operations and Maintenance:
Pattie Shaughnessy
Vacancy
Siobhan Tripp
Crystal Cote
Danielle Marie
AshleeCancio•Bello
lames Ross
William Hubbard
Helen Roman-Walters
Sean Aomanowskl
Pate Shaughnessy
NAPEA 35.0 1.00 67,881 67,881
NAPEA 35,0 1,00 41,550 11,566 29,984 EOEA,COBG, Various Dept. Funds
NAPEA 30,0 0,75 25,350 25,350
NAPEA 35.0 1.00 36,855 22,900 13,955 EOEAGrant
AFSCME 35,0 1,00 31,418 31018
NAPEA 35.0 1.00 30,312 5,139 25,173 10E4 Gram, Various Dept. Fonds
NA 7imth 0.05 265D 1,650
NA 14.0 0,35 8,008 2,000 6,008 Activity Fund
NA 19.0 0.48 10,868 10,868 Activity and Transportation Funds
NA 8.0 0.20 4,576 4,576 Activity Fund
NAPEA 20,986 20,986
1,000 1,000
6,83 280,454 188,140 92,214
600 600 600
2,000 2,000 2,000
1,000 1,000 1,000
564 564 564
2,000 2,000 2,000
3,200 3,200 1,100
9,364 9,964 9,364
541-CODNCILON AGING TOTAL: 6,83 289,818
72
197,604
101,578
Central Hampshire Veterans Services District
Steven J. Connor, Director Staffing:
240 Main Street 1-Veterans Agent
Northampton, MA 01060 1.22-Veterans Officer
(413) 587-1299 1-Clerical
sconnor@northannptonrno.gov
Department Responsibilities
Our mission is to aid, support, and advocate for the Veterans of our communities and/or their
dependents. A secondary mission is to work with local groups to arrange for Memorial Day and
Veterans Day Parades, and other patriotic events. We serve Veterans and their families in the
communities of Northampton, Amherst, Pelham, Chesterfield, Williamsburg, Goshen, Worthington
and Cummington. This new district has given all of the member communities' access to a veterans'
service office on a full-time basis. There are now three Veterans' Service officers with diverse
backgrounds and experience to better answer questions, solve problems and deal with the struggles
unique to those who have served in our Armed Forces.
FY12 Highlights
Our office staff has been an integral member of the Mass Veterans' and Family Benefit Finder Advisory
Committee. The MBI's (Mass Broadband Institute) broadband adoption initiatives seek to increase
broadband Internet and computer use across the Commonwealth through several carefully targeted
activities, including a web-based portal dubbed the Mass Veterans' and Family Benefit Finder that will
provide veterans and their families with better access to services and information. This portal will tie
in nicely with the work we have been doing in our own online outreach. We have increased our use of
social media tools, like our Facebook page (http://www.facebook.com/northamptonvets), to reach
more community veterans. Returning veterans from Iraq and Afghanistan are increasingly turning to
these tools to learn about veterans services. We have enhanced and are regularly monitoring our
city's website (http: .northarnptonnma.gov/veterans)vvhichhasseenanincreaseinhits,andasa
means of communication. Finally, we were incredibly proud to have our own department secretary,
Rebecca Bovat, awarded the Outstanding Veterans' Office Administrator for 2013 by the Secretary of
Veterans' Services for the Commonwealth of Massachusetts. Rebecca has an exceptional ability to
incorporate the various duties and differing procedures for each of the eight communities our district
serves.
73
Central Hampshire Veterans Services District
Steven J. Connor, Director
240 Main Street
Northampton, MA 01060
(413) 587-1299
FY13 Budget Information
Since June of 2011, we have been working with Northwestern District At orney David Sullivan and an
advisory committee to start a new initiative in the courts. The Veterans Justice Partnership is being
developed to support court-involved veterans by providing them with access to information,
resources and programs to address their issued, underlying problematic behaviors by providing tools
to enable them to make positive changes to their lives. By utilizing these services the veterans will
have the opportunity to possibly receive alternative sentencing to incarceration and if need be linked
up with the appropriate re-entry services needed to transition out of the criminal justice system and
back into the community. By accessing these services the Veterans will be able to positively address
both the criminal justice issues as well as any other transitional issues they or their family member are
struggling with. This is a collaboration with Northwestern District Attorney's Office, Probation Office,
VISN 1 of the VA Medical Center, Soldier On and numerous veteran-involved members of the
community. We are planning to implement this program this summer of 2012 and we are looking
forward to being a full participant in this program. This June, Steven Connor, the director of this
department will become the president of the Massachusetts Veterans' Service Officer Association.
The MVSOA is made up of municipal and district departments of Veterans' Services officers who are
committed to assist our needy veterans and their dependents with the same concern and compassion
that the Commonwealth of Massachusetts Executive Office and the Massachusetts House and Senate
had when aid and assistance for our veterans was first created in the Commonwealth, since 1881. The
increase of $185,716 in the Veterans budget is to fund veterans benefits at the level of actual
expenditures, rather than supplement with free cash at the rate of 75%. It should be noted that the
City received reimbursement form the Commonwealth, the foliowing year.
S1,C00,000
S8C0,000
S6C0,000
S4C0,000
$200,000
SD
Veterans FYI
PS and OM
'Total Persoinel
services
Total Operations
and Maintenance
Veterans • Flue Year Trend
2009 20:0 2011 2012 2013
543 - VETERANS
Dept.
Budget
Barg. Hrs/ FY13 General
Description Name Unit Week FTE Budget Fund Other Source
Veterans Agent Steven Connor NAPEA 35.00 1.00 55,045 55,045
Department Secretary Rebecca Bovat AFSCME 40,00 1.00 35,079 35,079
Veterans Officer Joseph Russo NAPEA 25,00 0.71 27,500 27,500
Veterans Officer luan Perez NR 18.00 0.51 15,912 15,912
Longevity 200 200
Total Personnel Services: 3.22 133,736 133,736
R & M Communication Equipment
R & M Office Equipment
Training and Seminars
Telephone
Office Supplies • General
Travel
Dues & Memberships
Medical and Dental Insurance
Veterans Benefits
Burial Expenses
Cermonial Expenses
Veterans Benefits • Food
Veterans Benefits • Medical
Veterans Benefits - Other
Total Operations and Maintenance:
1,650 1,650
2,000 2,000
1,020 1,020
1,371 1,371
6,000 6,000
510 510
28,750 28,750
579,500 579,500
12,000 12,000
9,000 9,000
900 900
39,000 39,000
1,000 1,000
682,701 68I,701
816,437
543- VETERANS TOTAL: 3.22 816,437
75
Forbes Library
Janet Moulding, Director
20 West Street
Northampton, MA 01060
(413) 587-1011
Staffing:
9.06'Professiona| Librarian
11.91'Paraprofessiona|s
2.45-IPT
1.8-Custodian
Department Responsibilities
The Forbes Library collections are large and varied including popular fiction and non-fiction, large arts,
music and children's departments, and an impressive art gallery, as well as extensive local history and
genealogy for Hampshire County and the Calvin Coolidge Presidential Library and Museum. Forbes
also offers Northampton the use of meeting rooms, computers and the internet, reference, health,
and job search services, and an array of programming for children, teens and adults. Catering to
underserved populations of the community, Forbes offers an Outreach Program which delivers
materials to nursing homes and the homebound.
FY12 Highlights
In an outpouring of public support for the Pleasant Street Video Store and Forbes Library, over
$60,000 was raised to transfer the store's entire DVD collection to Forbes Library where it is now
available to the public for free. Also in 2011, the Anna Gertrude Brewster Children's Room was
renovated as a result of fundraising targeted for that project. Thanks to a bequest by Dilman Do land
designated to improve reference services, Forbes remodeled the Do land Reference Room to increase
seating and access to online resources. The library adopted an ambitious new five year strategic plan
based on patron survey results. The library was once again closed on Saturdays during the summer.
FY13 Budget Information
Using grants, bequests Simmons college interns, fundraising, and help from The Friends of Forbes
group, Forbes will significantly increase the collection of e-books that patrons can download from the
library catalog; continue digitizing special collections and putting them on line for increased access;
finish out a Readers' Advisory inititiative that trains staff to offer specialized service to patrons looking
for good books to read; create a teen advisory board to improve teen services; and seek funding for
reliable, convenient handicap access to the library. In FY12 Forbes Library's appropriation was reduced
by $35,722 to cover the library's share of the Energy Performance Contract (ESCO). In FY13, there has
been a change in the way the ESCO debt payment is being structured, and the debt service is now
included in the FY13 budget. Therefore the actual increase to Forbes Library budget is $6,140. this
increase is required to maintain the Library's certification which allows Northampton residents to
access to other libraries in the Commonwealth and maintains minimum funding required to receive
State Iibrary grant funds.
76
Forbes library • FY13 PS and OM
Il Total Personnel
Services
Total Operations
and
Maintenance
51,120,000
S1,100,008
$1,080,000
$1,060,000
S1,040,000
S1,020,000
Forbes library •Five Year Trend
2009 2010 2011 2012
2013
610 - FORBES LIBRARY
Description
Name
Dept.
Budget
Barg, Rrsf FY13 General
Unit Week FTE Budget Fund
Other source
Employee Salaries and Longevity
Medicare
Stipends • Work Study
Workers Compensation
Unemployment
Total Personnel Services
Electricity
Natural GEIS
ESCO Oebt Service
Water/Sewer
R & M Buildings
Trash Removal
Audit
Technology Services • Payroll
EAP
Telephone
CWJMars Fee
Printing
Postage
Microfiche Data Storage
General Supplies
Technology Supplies
Library Supplies
Property Insurance
Reserve Fund Appropriations
Books and Materials
Total Operations and Maintenance:
25.22 967,685
12,000
13,000
5,500
700
25.22 998,885
929,087
12,000
3,400
700
945,187 53,698
38,598 Library State Grant
13,000 Investments
2,100 Investments
30,886 30,886
10,295 10,295
15,051 15,051
5,000 5,000
9,000 9,000
3,000 3,000
3,000 3,000
3,000 3,000
700 700
500 500
43,753 41,753
1,800 1,800
1,800 1,800
800 800
4,500 4,500
1,050 1,050
14,000 14,000
5,200 5,200
700 700
150,000
302,035 152,035 150,000
150,000 Library Book Fund
610 • FORBES LIBRARY 25.22
1,300,92D
1,097,222
203,698
77
Lilly Library
Mary Ann Tourjee, Director
15 Meadow Street
Florence, MA 01062
(413) 587-1500
mtourjee@fcwmars.org
Staffing:
.B'UbraryOinector
1.13-Assistant Director
4.28-Library Assistants
.43-Custodian
Department Responsibilities
The Mission of Lilly Library is to provide opportunities for life-long learning for people of all ages and
backgrounds in the villages of Florence, Leeds, Bay State and the City of Northampton, as well as the
surrounding area. The library is an integral part of the educational process for youth and a venue for
continuing education. As a 21st century library without walls, Lilly Library provides free and open
access to a broad range of high quality print materials, media, electronic resources, programs and
services. In support of this mission, Lilly Library maintains a welcoming and safe library environment
in which members of our community can pursue their cultural, intellectual, and recreational
information needs.
FY12 Highlights
In FY2012, circulation has continued to soar with numbers exceeding those of the previous year; in
part, this is the result of the much used interlibrary loan system which makes materials from most
Iibraries available to all certified libraries across the state through its network. Children's Librarian Kim
Perez, collaborated with Hill Institute making Lilly the library for the kindergarten children as they
made monthly school visits to Lilly, as Hill Institute has no library of their own. Partnership was formed
with the Northampton School Department as together the first Lilly Library outdoor Storywaik was
held for the Week of the Young Child, and Young Adult Librarian Kathy Jalowiec, partnered with school
librarians at JFK Middle School and Northampton High School in efforts to plan and develop a dynamic
YoungAdu|tPrograrnaspartofthetvvo'year$l5,OOOLibrary5ervicesandTechno|ogyAct/LSTA\
Grant, launched in October 2011. In Partnership they work to bring Iibrary services to the 'tvveensond
teens in our community. In FY2012, the first ever Young Adult Summer Reading Program was held,
reaching tweens and teens with reading and weekly gaming nights. Lilly Library produced its first Lilly
Library Newsletter, and the library website has been filled with items of interest, as the library reaches
out through the worldwide web. Adu|tserviceshas"brokendovvnthevva||s,"providingrnaterio|s
from across the United States for our patrons through the interlibrary system; and, by offering
worldwide Internet service at our public computer stations. Patrons come to the library to see the
latest additions to the collection, and from home they download e-books from the library's catalog.
TheConnnmunityandFriendsofLi||yLibrarysaid°ThankYou"toLi||yLibraryastheir support and votes
made Lilly Library a recipient of the Florence Savings Bank Customer Choice Award for 2011!
Lilly Library
Mary Ann Tourjee, Director
15 Meadow Street
Florence, MA 01062
(413) 587-1500
mtouriee@fcvxrnars.org
FYl3 Budget Information
FY2013 will usher in a new library network serving western and central Massachusetts; this system,
Evergreen, will help to streamline circulation and cataloging functions, in a more efficient and
economical way. Adult Services will continue developing the library's materials collection with special
ennphasisonthenon'fictionco||ection,espedaUyintheareasofhea|th,trave|,andforeign|anguage
CDs. Local History Librarian, Stephen Fogarty, will design a finding aid Iist for the materials in the Local
History Collection and the Local History area will showcase the newly restored collection of Alfred T.
Lilly. Young Adult Services will complete setting-up the Young Adult Department through the support
of the LSTA grant. FY2013 will see the Children's and Young Adult Departments sponsoring the first
annual LiIIy Library Short Story Writing Contestfor Children and Teens as part of the Summer Reading
Program. This contest has been made possible through partnerships with Xeric Foundation, the LSTA
'Tweens and Teens Grant, and the Friends of LilIy Library. A wide array of programming for children,
`tweens, and teens is planned and will include family movie matinees, creative workshops, and other
program topics such as tea, small business administration, wild edibles, and author and illustrator
Tasha Tudor. The popular Museum & Park Pass program will continue, making available to our patrons
passes to museums and parks across the state, thanks to the support of the Friends of Lilly Library,
gifts from library supporters, and memorial gifts. The Adult Mystery Book Club, facilitated by Assistant
Director Charlotte Carver, will continue. Other adult programs will be planned and sponsored by the
Friends of Lilly Library. Library Director Mary Ann Tourjee, will seek LSTA grant funding for targeted
areas of service for FY2014 and work will begin on a new Long Range Plan for Lilly Library to assure the
continuing growth and vitality of the library, and assuring continuing excellence in service to the
Connrnunity.|n FY12 Lilly Library's appropriation was reduced by $3,473 to cover the Library's share of
the Energy Performance Contract (ESCO) debt payment. In FY13, there has been a change in the way
the ESCO debt payment is being structured, and the debt service is now included in the FY13 budget.
Therefore the actual increase to Lilly Library's budget is $1,530. This increase is required to maintain
the Library's certification which allows Northampton residents access to other libraries in the
Commonwealth and maintains minimum funding required to receive state Iibrary grant funds.
Lilly library- FY13 Ps al
dOM
rr Total Personnel
Services
1Total Operations
and Maintenance
5280,000
S270,000
5260,000
Lilly- Five Year Trend
S250,000
$240,000
5230,000
S220,CCO
2009 2010 2011 2012 2013
611 -LILLY LIBRARY
Description
Dept,
Budget
Barg. Hrs/ FY13 General
Name Unit Week FTE Budget Fund Other Source
Employee Salaries and Longevity
Medicare /Sac Security
Stipends- Work Study
Workers Compensation
Unemployment
14.08 185,834 182,488 3,346 Library Funds
13,142 13,142
1,611 1,611
700 289 411 Library Funds
Total Personnel Services 14.08 201,287 197,530 3,757
Electricity 12,451 12,451
Natural Gas 8,600 8,600
Water/Sewer 576 536 40 Library Funds
ESCO Debt Service 3,263 3,263
R &MBuildings 9,012 4,616 4,396 Library Funds
R& M Office Equipment 300 300
R & M HUAC Equipment 3,000 3,000
Snow Removal 2,585 2,585
Trash Removal 1,477 1,477
Audit 1,000 1,000
Financial Management Services 350 350
Contracted Inspections Services 5,499 5,499
Telephone 511 511
CW /Mars fee 12,480 7,505 4,975 Library Funds
Printing
Postage
Microfiche Data Storage
General Supplies
Technology Supplies
Other Supplies
Library Supplies
Travel
General Liability
Property Insurance
Reserve Fund Appropriations
Total Operations and Maintenance:
700
4,823
3,000
31,072
50
5,554
1,000
107,303
611 • ALLY LIBRARY 14.08 ! 308,590
8a
700
3,646
2,000
12,169
50
5,554
1,177 Library Funds
1,000 Library Funds
27,450 Library Funds
- 1,000 Ubrary Funds
75,812 40,036
273,3421 43,795
Recreation Department
Ann-Marie Moggio, Director
90 Locust Street
Northampton, MA 01060
(413) 587-1040
annogRio@northamntonrna.Aov
Staffing:
1-Director
1-Assistant Director
2-Recreation Supervisors
2-Clericals
1-Aquatics Instructor
Department Responsibilities
The mission of the Recreation Department is to promote the general well being of the individual and
the community by providing a wide range of high quality and wholesome recreational opportunities to
meet the leisure needs and interests of citizens of all ages from Northampton and the surrounding
area. We present programs that are relevant and accessible to under-served populations and
promote a spirit of cooperation, build self-esteem, encourage healthy competition and develop life-
long recreation pursuits among participants. We provide affordable programming and adhere strictly
to a philosophy that no City resident be denied access to any program, activity or event due to
financial constraints.
FY12 Highlights
This past year, the Recreation Department was a part of the committee that brought fireworks and a
family event back to Northampton. The "Northampton Family Fourth" was held at Look Park, with
over 7,000 in attendance. In partnership with the Office of Planning and Development, and tons of
community support, the new Florence Recreation Fields have been funded with grants and the bids
for construction should be going out in May. As a part of fundraising for the playground at the
Florence Recreation Fields, the first annual Gush Valenta 5K and Family Fun Walk was held. Over
$7,500 was raised towards the p 'ect.TheHurricane|astAugusthasacontinuingdetrimenta|effect
on our programming, as our men's softball fall 2011 and spring/summer 2012 leagues at Maines Field
haven't been able to run due to the damage and delays in FEMA funding. This has a huge impact as
that is over $7,000 in income we rely on to fund our department.
FY13 Budget Information
The Florence Recreation Fields continue to be a huge part of our activities this coming year. Working
with the OPD, the bidding process for construction will be going out in May. We hope to see
construction happening this summer and fall. We will also continue to fundraise for the playground
and pavilion. We are working to "brand" our department, with a city wide survey going out to garner
the community input on what they are looking for from the Recreation Department. This will also
include a new logo.
Recreation -FY13 P5 and OM
(Total Personnel
Services
(Total Operations
and Maintenance
5200,000
$198,003
$196,003 •
$194,003
$192,003
$190,C00
$188,000
$186,000
Recreation • Flve Year Trends
2009 2010 2011 2012 2013
630 - RECREATION
Barg. firs/
Description Name unit Week
Dept.
Budget
FY13 General
FTE Budget Fund Other source
Director
Assistant Director
Supervisor
Department Secretary
Senior Clerk
Aquatics Instructor
Recreation Supervisor
Salaries Operations Staff
Longevity
Total Personnel Services
Annmarie Moggio
Shelby Michna
Kathleen Weston
Eileen Wright
Chris Kostek
Esther Ralston
Erin Carroll
Natural Gas
Repairs and Maintenance
R & M Vehicles
R & M Computer Equipment
Custodial Service Contract
Training & Seminars
Telephone
Advertising
Gasoline /Diesel
Recreational Supplies
Travel
Conference /Registrations
Dues & Memberships
Total Operations and Maintenance;
NAPEA
NAPFA
NAPEA
AFSCME
AFSCME
NAPEA
NAPEA
35.00
35.00
35.00
35,00
35.00
35.00
35,00
1.00 54,859
1.00 42,722
1.00 30,416
1.00 35,575
1,00 30,928
1,00 32,503
1,00 30,515
3,475
2,700
1.00 268,750
2,360
1,200
1,500
4,900
1,200
1,050
700
800
2,000
300
1,500
1,000
18,110
59,859
42,722
3,954 26,462 Rec Revolving Funds
18,143 17,432 Rec Revolving Funds
17,938 12,990 Rec Revolving Funds
32,500 Rec Revolving Funds
30,575
3,475
2,700
179,366 89,384
630• RECREATION 286,860
82
2,360
1,200
1,500
4,500
1,200
1,050
700
800
2,000
300
1,500
1,000
18,110
197,476
89,384
First Night
Northampton Center for the Arts
17 New South Street
Northampton, MA 01060
(413) 584-7327
Department Responsibilities
The annual appropriation to the Northampton Center for the Arts facilitates the production of its
signature event, First Night, a celebration of local arts, culture, entertainment and community
held every New ¥ear's Eve.
FY12 Highlights
For the 27th time, the City of Northampton played host to First Night Northampton, a 12'hour
New Years Eve party that's a family-friendly festival of the arts. The Northampton Center for the
Arts does an amazing job at putting this event on and the City is happy to support it.
FY13 Budget Information
The City looks forward to the 28th First Night Northampton celebration, complete with fireworks.
Description Name
.7t
Dept.
Budget
Barg. Hrs/ FY13 General
Unit Week FTE Budget Fund Other Source
First Night Expenses
Total Operations and Maintenance:
6,160
6,160
698 - FIRST NIGHT
6,160
83
6,160
6,160
6,160
Arts Council
Robert Cilman, Director Staffing:
240 Main Street 1'D1rector
Northampton, MA 01060 .5-Arts Administrator
(413) 587-1269
Department Responsibilities
The Northampton Arts Council supports and nurtures arts activities in the community, allocates arts
lottery funds, stimulates public awareness and support for the arts, and works to maintain the diverse
cultural heritage of the City of Northampton. In addition to its granting program, the Northampton
Arts Council produces arts events, initiates public art sites, and advocates for the arts in the city. The
Arts Council is one of only four councils in the Commonwealth to also review grants and distribute
funds every spring with money raised through events like the annual Four Sundays in February Series
and Transperformance. The Arts Council's volunteer board members are appointed by the Mayor and
approved by the City Council.
FY12 Highlights
The Northampton Arts Council is the City's only department that seeks to directly help local artists
every year by distributing grants from federal, state and locally raised funds. This grant-making activity
is achieved in part by producing community events like the Four Sundays /n February series (with
record ticket sales this past February) and an end-of-summer musical bash, 7ransperhzrmonce.|n
FY12, in addition to its granting program, the Arts Council completed its biggest public art project in
twenty years. The new public art, Water Music by David Teeple, is located on Route 9 railroad bridge
and consists of 18 stainless steel panels, which represent the surface of water and a blue aerial map
of the Connecticut River. A juried exhibition and performance were held during the month of October
2012 at the Hosmer Gallery featuring a wide variety of styles of art from photography and paintings to
cinematography and a performance of contact improv, all of which revolved around the central theme
of water. Lastly, Richard Michelson was recently announced as the new Poet Laureate of
Northampton for 2012-2014.
FYl3 Budget Information
The first event in FY13 will be Transperformance 22: Food. Local performers assume the personas of
vveU'knownandvveU'|ovednnusiciansaroundathenne,food,i.e,RedHotChiUPeppens,ChuckBerry,
Smashing Pumpkins, Salt 'n' Pepa, and Meat Loaf, among many others. Presented with the PTOs of
Northampton public schools, 50% of the proceeds go to arts enrichment programs in the participating
schools, and the remaining proceeds goes to provide a second round of grants funding that supports
the work of many, many Iocal artists and performing groups. Annual events in 2013 include the Four
Sundays in February series . Coinciding with that series is KidsBestFest: Children's Film Festival, which
features international, classic and short films for children; and YouthFilm, films written and produced
by Iocal teens viewed on the big screen at the Academy of Music Theater.
Description
Name
Dept.
Budget
Barg. *m/ FY13 General
Unit Week FTE Budget Fund Other Source
Director Robert Cilman NR sszm 1.00 53,3*2 32,002 21,360
Arts Administrator Sondra Peron NR zozm 0.50 25,451 0 25,451
Longevity 1,175 800 375
Total Personnel Services 1.50 79'e88 32,802 47'18e Arts Council & ¥@H
Accountant Fees
Artist Fees
Artist Grant
Consultant Fee
Union Labor
Credit Card Fees
Film Costs
Hospitality
Licensing Fees
Musician Fees
Office Supplies
Piano Tuning
Poet Laureate
Postage
Printing
PTO Share
Rent
Services
Shipping
Rental Equipment
Ticket/Academy Facility Fee
Taxes
Total Operations and Maintenance:
1,400 1,400
12,000 12,000
10,000 10,000
500 500
3'000 3,000
800 800
400 400
500 500
300 300
300 300
500 500
110 110
1,000 1,000
500 500
7,000 7,000
7,200 7,200
5,500 5,500
9,000 9,000
500 500
1,500 1,500
1,000 1,000
75 75
63,085 0 63'085 Arts Council & Y@H
|em ARTS COUNCIL z.so| 143,073
85
32,802 1 110,271
Department of Public Works
Edward 5. Huntley, Director
125 Locust Street
Northampton, MA 01060
(413) 587-1570
nhundey@nohodpvv.orR
Staffing:
1-Director
1-City Engineer
6.6-GIS & Engineering Staff
1-Financial Administrator
2-Clerical
1-Superintendent of Streets
10-Working Foreman
20-Equipment Operators
1-Traffic Signal Maintenance
Department Responsibilities
The overall responsibilities of the DPW General Fund Divisions include maintaining over 150 miles of
paved streets, 15 miles of unpaved (gravel) public ways, 70 miles of sidewalks, 22 bridges, 4
cemeteries, 120 acres of recreational fields, Musante Beach Recreational Facility, 2.6 miles of bicycle
paths, 60 miles of stormwater drains, over 4,000 catch basins, over 2,400 manholes (sewer and
drain), several flood control dikes and pumping facilities, and partial maintenance for over 100
vehicles and other construction equipment (all Divisions). The DPW is also responsible for rapid
response to all snow, ice, and other inclement weather conditions, including but not limited to flood
control. Additional areas of maintenance include safety signage, pedestrian crosswalks, mosquito
control, and traffic signal maintenance. The General Fund side of the DPW is approximately
$3,156,588, which includes over $1,000,000 in state and federal grants, the bulk of which comes
through the Massachusetts Highway Department's Chapter 90 funds.
FY12 Highlights
Northampton was the recipient of three Federal declared natural disasters last year, the January 2011
snowstorm, Hurricane Irene in August 2011, and the 2011 October Nor'easter. Public Works
coordinated with numerous other City Departments through these events with commitment and
dedication to the City. The Northampton Department of Public Works (DPW) has been working on
inventory and asset management plans for infrastructure improvements to stormwater/flood control,
water, pavement, and wastewater systems. These plans will allow the DPW to prioritize projects by
consequence of failure and associated risk, as well as the practice of managing the whole life cycle of
physical and infrastructure assets.The DPW completed Phase 1 of a three-phase design for a new DPW
facility. The design project was broken into three phases due to its estimated cost. Phase 1 consists of
consolidating most DPW activities to 125 Locust Street and includes new mechanic's work bays, truck
and equipment storage, and offices and work space for DPW Divisions, and includes Central Services
and School Department outdoor maintenance staff. Phase 2 will provide an expansion of the
Administration and Engineering Divisions to consolidate staff in one building. Phase 3 consists of
removal of the late 1800's trolley barns, and expands the Phase 1 truck and equipment storage
86
Department of Public Works
Edward 5. Huntley, Director
125 Locust Street
Northampton, MA 01060
(413) 587-1570
nhunt|ey@nohodpvv.ong
FY13 Budget Information
FY13 will usher in new unfunded mandates from the Army Corps of Engineers for the City's flood
control system and a new five-year stormwater and sewer discharge permit from Federal and State
Regulatory Agencies that will have substantial obligations requiring an increase in funding for
compliance. The solid waste landfill on Glendale Road will close and the City will undertake a new era
of soiid waste management in late FY13 into FY14. DPW intends to start utilizing the asset
management plans and develop the necessary capital planning projects for the next generations of
Northampton residents and businesses.
Enterprise Funds
Water
The Water Division consists of both treatment and distribution systems to deliver a high quality
drinking water supply to Northampton in addition to fire protection. The Water Division in FY12
completed Phase 2 dam studies on three of its six water supply dams, completed the chlorination
project for its two groundwater wells to meet current and future regulatory requirements and
continues to remain in compliance with Federal and Sate Regulations. A water use restriction was in
place for FY12 and the same is expected this upcoming FY. In FY13 the Water Division is preparing for
completion of the remaining Phase 2 dam studies and prepares for construction in FY14 and FY15
mandated improvements by the Office of Dam Safety. New water line installation will occur on North
Street as part of its reconstruction project. A water asset management study 15 underway with the
goal of prioritizing necessary capital improvements to the serve our customers now and into the
future.
Sewer
The Sewer Division continues to provide conveyance (piping and pumping stations) and treatment of
wastewater from the City and Williamsburg to final discharge within regulated permits. In FY 12, the
Waste Water Treatment Plant completed two important upgrades, an influent bar rack replacement
and an effluent pumping replacement to upgrade aging infrastructure. The Bradford Street Pumping
Station serving the Industrial Park was also replaced with assistance of a $1.125 million State grant.
North Street sewer will be replaced as a part of the current reconstruction project and FY12/FY13
advances design for upgrades to the Industrial Park sewer main.
For FY13 a Comprehensive Wastewater Management Plan (CWMP) will be completed. The CWMP will
look at all components of the City's Wastewater infrastructure and identify short and long term capital
improvements projects as well as meeting upcoming restrictive discharge permits to be issued in early
FY14.
Department of Public Works
Edward S. Huntley, Director
125 Locust Street
Northampton, MA 01060
(413) 587-1570
nhunt|ey@nohodpvv.org
Solid Waste
The regional solid waste Iandfill on Giendale Road will close in early CY12. Current FY13 budgetary
numbers with conservative assumptions show that all debts associated with closing the facility as well
as long term care costs as required by Federal and State regulations are covered in dedicated
account(s).
In FY13 the Board of Public Works in collaboration with City input will continue to evaluate the options
for future solid waste management including but not limited to curbside collection, privatization and
other revenue positive partnerships that will only enhance our efforts for efficient, environmentally
sound waste management options.
5460,00
5440,00
$420,00
Engineering • FY13 PS and OM
rr Total Personnel
$MICAS
Total Operations
and Maintenance
Engineering• Five Year Trend
5400,000
5380,000
5360,000
2009 2010 2011 2012 2013
411 - ENGINEERING
Description
Name
Dept.
Budget
Barg. Hrs/ FY13 General
Unit Week FTE Budget Fund Other Source
City Engineer
Senior Engineer /CADD Supervisor
Assistant Civil Engineer
Assistant Civil Engineer
Civil Engineer Technician
GIS Coordinator
Senior Environmental Scientist
Environmental Planner
GIS Apprentice
Overtime
Longevity
License and Certification
Working Out of Grade
Total Personnel Services;
R & M -Buildings
R & M vehicles
R & M - Comm Equip
R & M • Office Equip
R & M • Camp Equip
R & M. Water /Sewer Treatment
Legal
Architecture and Engineering
Technology Services
Training and Seminars
Printing
Advertising
Office Supplies - General
R & M Supplies • Tools
R & M Supplies - Equipment
R & N Supplies - Buiildings
Vehicular Supplies
Safety Supplies
Data Processing Supplies
Travel
Dues and Memberships
Total Operations and Maintenance,
James Laurlla
David veleta
Felix Harvey
Laura Hanson
Vacant
John Andrew Kuelher
Nicole Sanford
Douglas McDonald
Pricilla Novitt
NAPEA
NAPEA
NAPEA
NAPEA
NAPEA
NAPEA
NAPEA
NAPEA
NR
35,00
40.00
40.00
40,00
40,00
32.00
40.00
32.00
1.00
1.00
1.00
1.00
1.00
0,80
1.00
0.80
89,932
62,000
57,757
49,934
49,479
48,032
56,000
35,519
4,800
4,059
400
50
89,932
62,000
57,757
33,456 16,478 C.90
49,479
43,032
56,000
35,519
4,800
4,059
400
50
7.60 457,962 441,484 16,478
200
100
200
200
500
200
200
500
2,000
2,000
2013
60D
80D
2nD
1,50D
100
2,000
100
SOD
300
500
12,900
200
100
200
200
500
200
200
500
2,000
2,000
200
600
800
200
1,500
100
2,000
100
500
300
500
12,900
411- ENGINEERING 7.60
470,862
89
454,384 I 16,478
DPW Administration • f ive Year Trend
S310,CC0
$300,000
$290,000
$280,000
$270,000
$260,000
$250,000 ,
2009 2010 2011 2012 2013
DPW Administration- FY13
PS and OM
1 Total Personnel
SPNIC2S
ITotal Operations
and Maintenance
421- DPW ADMINISTRATION
Description
Name
Dept.
Budget
Barg, Hrs/ FY13 General
Unit Week FIE Budget Fund Other Source
DPW Director
Financial Administrator
Office Administrator
Principal Clerk
Overtime
Longevity
Total Personnel Services:
Edward Huntley
Ann Marie Schauer
Barbara Nubile
Ann Furciniti
NR
NAPEA
NAPEA
AFSCME
Electricity
R & M Buildings
R & M Communication Equip
R & M Office Equipment
Technology Services
Training and Seminars
Telephone
Advertising
Office Supplies General
R & M Supplies • Equipment
R & MSupplies • Building
Data Processing Supplies
Travel
Dues and Memberships
Total Operations and Maintenance:
35.00
35.00
35.00
35.00
1,00 101,174
1.00 67,785
1.00 46,512
1.00 32,017
2,000
1,300
4.00 250,788
9,800
509
100
100
700
500
800
3,000
200
1,000
200
150
300
101,174
67,785
46,512
32,017
2,000
1,300
150,788
9,800
500
100
100
700
500
800
3,000
200
1,000
200
150
300
17,350 17,350
421• DPW ADMINISTRATION 4,00 1 168,138
90
268,138
Hi • Y13 PS, OM and 00M
Total Personnel
Servkes
'Total Operations
and Maintenance
Total Merlin
Ordinary
Maintenance
422 • HIGHWAYS
Description
Name
51,300,000
81,250,000
51,200,000
51,150,003
$1,100,000
Highways • Five Year Trend
2009 2010 2011 2012 7013
Dept.
Budget
Barg. First FY13 General
Unit Week FIE Budget Fund Other Source
Superintendent of Streets
Working Foreman
Working Foreman
Working foreman
Working Foreman
Small Motor Equipment Operator
Small Motor Equipment Operator
Small Motor Equipment Operator
Small Motor Equipment Operator
Small Motor Equipment Operator
Heavy Motor Equipment Operator
Heavy Motor Equipment Operator
Heavy Motor Equipment Operator
Motor Equipment Operator
Motor Equipment Repair
Motor Equipment Repair
Traffic Signal Maintenance
TemporarySeasonal Employees
Overtime
Longevity
Weekend Differential
Standby Pay
License and Certitation
Working Out of Grade
Uniform Allowance
Total Personnel Services,
Electricity
Natural Gas
Oil
R & M Buildings
R & M Vehicles
R & M Traffic Control & Streets
R & M Communication Equipment
R & M Water /Sewer Treatment
R & L Uniforms
Security Services
TechnologyServces
Training and Seminars
Medical/Testing Services
Richard Parasiliti
Roberta Rodriguez
James Clark
Richard Scott
Vacancy
Jose Diaz
Anton' Sakowlcz
Jason LaFosse
Mark Scheel
Richard Green
Frederick keg
Jonathan Church
Chad Miller
Vacancy
Edward Dupre
Michael Antosz
Daniel Breen
NAPEA
NAME
NAME
NAME
NAME
NAME
NAME
NAME
NAME
NAME
NAME
NAME
NAME
NAME
NAME
NAME
NAME
NR
91
40.00
40.00
40.00
40.00
40.00
40.00
40.00
40,00
40,00
40.00
40.00
40.00
40,00
40.00
40.00
40,00
40,00
1.00 64,640
1,00 50,662
1,00 32,485
1.00 43,930
1.00 35,861
1.00 38,104
1.00 33,079
1.00 33,568
1,00 36,104
1,00 30,754
1.00 38,104
1.00 31,534
1.00 31,018
1.00 29,162
1,00 40,912
1.00 40,912
1,00 43,930
42,200
24,286
7,000
600
6,000
625
2,900
3,700
1740 744,070
24,000
470
22,000
10,000
10,000
5,000
5,000
4,000
1,000
1,500
3,000
3,000
2,000
64,640
50662
32,485
43,930
35,861
38,104
33,079
33,568
38,104
30,154
MAU
31,534
31,018
29,162
40912
x0,912
43,930
42,200
24,286
7,000
600
6,000
625
2,900
3,700
744,070
24,000
470
22,000
10,000
10,000
5,000
5,000
4,000
1,000
1,500
3,000
3,000
2,000
Description
Name
WW1 ,740M,
Dept.
Budget
Barg. *n/ FY13 General
Unit Week FTE Budget Fund Other Source
Telephone
Advertising
Office Supplies General
R & M Supplies Tools
n& M Supplies - Equipment
R & M Supplies Buildings
Rakes, Hoes and Othe Tools
Loan, Grass Seed, Lime
Pesticides and Herbcides
Trees and Shrubs
Vehicular Supplies
Gasoline/Diesel
Safety Supplies
Streets and Sidewalks
Street Signs and Posts
Street Paving and Marking Supplies
Data Processing Supplies
Travel
Dues and Memberships
Total Operations and Maintenance:
Vehicular Supplies
Road Improvements
Additional Capital Equipment
Equipment Traffic Control
Street Sign Post Pounder
Total Capital:
400 400
1'500 1,500
1'200 1,200
7,000 7,000
4'000 4'000
15'000 15'000
2,000 2'000
300 300
3,000 3,000
5,000 5,000
134'5e8 134'568
140'000 140'000
2,000 2,000
10,000 10,000
5,000 5,000
12,000 12,000
1'000 1,000
500 500
500 500
435,938 435,938
100,000 100,00
2,500 2'500
1,000 1'000
647 647
104,147 104,147
422 - HIGHWAYS 17.00
1,284,155
92
Snow and Ice • FY13 PS and OM
II Total Personnel
Services
Iota. Operations
and Maintenance
Snow and Ice - Five Year Trend
$1,aaa,cco
$900,0c0
$600,000
$400,000
$209,000
SO
2009 2010 2011 2012 2013
423 -SNOW AND ICE
Description
Name
Dept
Budget
Barg. Hrs/ FY13 General
Unit Week FTE Budget Fund Other Source
Overtime
Working Out of Grade
Total Personnel Services:
R & M Vehicles
Snow Removal
Communication • Snow Emergency
Advertising
Weather Reports
Vehicular Supplies
Gasoline/Diesel
Parts and Accessories
Snow Removal Supplies
Total Operations and Maintenance:
124,000 124,000
1,000 1,000
125,000 125,000
30,000 30,000
30,000 30,000
1,500 1,500
1,500 1,500
125,000 125,000
10,350 10,350
103,000 103,000
301,350 301,350
423 • SNOW AND ICE
426,350
93
426,350
Storm Drains • FY13 PS and OM
Total Personnel
Services
ITotal Operations
and
Maintenance
Storm Drains • Five Year Trend
$603,000 -
$500,000
$400,030
$300,003
$200,000
$100,000
2009 2010 2011 2012 2013
441 STORM DRAINS
Description
Name
Dept.
Budget
Barg. Hrs/ FY13 General
Unit Week FIE Budget Fund Other Source
Working Foreman II
Working Foreman II
working Foreman I
Small Motor Equipment Operator
Small Motor Equipment Operator
Small Motor Equipment Operator
Heavy Motor Equipment Operator
Motor Equipment Operator
Overtime
Longevity
Standby Pay
License and Certification
Working Out of Grade
Uniform Allowance
Total Personnel Services,
R & M vehicles
R & M Water/Sewer Treatment
R & LConstruction Equipment
Technology Services
Medical /Testing Services
DPW N Inspections
Advertising
Office Supplies General
R & M Supplies Tools
R & M Supplies • Equipment
Loam, Grass Seed, lime
Vehicular Supplies
Safety Supplies
Sewer Division Supplies
Streets & Sidewalks Supplies
Catch Basin Frames /Grates
Data Processing Supplies
Total Operations and Maintenance:
Equipment Construction
Total Capital:
Theodore Zachary
John Hall
Thomas Kelly
John Talllon
Dennis labato
Edward Dupre
Bruce Hutchinson
Brendan Shea
NAME
NAME
NAME
NAME
NAME
NAME
NAME
NAME
40.00
40.00
40.00
40.00
40.00
40,00
40.00
40.00
1.00 50,662
1,00 50,662
1,00 43,930
1.00 38,104
1.00 38,104
1.00 35,410
1.00 31,157
1,00 27,540
20,000
3,500
9,125
300
600
1,200
8,00 350,294
500
3,000
500
500
200
1,000
100
400
1,000
5,000
500
20,000
1,000
3,000
5,000
11,000
350
50,662
50,662
43,930
38,104
38,104
35,410
31,157
27,540
20,000
3,500
9,125
300
600
1,200
350,294
SOO
3,000
500
500
200
1,000
100
40D
1,000
5,000
500
20,000
1,000
3,000
5,000
12,000
350
54,050 54,050
441•STORM DRAINS
8.00
404,344
94
404,344
Flood Control - FY PS and OM
Total Personnel
Services
ITatal Operations
and
Maintenance
Flood Control - Five Year Trend
2009 2010 2011 2012 2013
443 - FLOOD CONTROL
Description
Dept.
Budget
Barg. Hrs% FY13 General
Name Unit Week FTE Budget Fund Other Source
Overtime
Total Personnel Services:
Electricity
Natural Gas
Propane Gas
Oil
R & M Buildings
R & M Grounds
R & M Water /Sewer Treatment
R & MSupplies
R & M Supplies • Tools
R & M Supplies • Equipment
R & M Supplies • Buildings
Safety Supplies
Total Operations and Maintenance:
Site Improvements
Total Capital:
13,000 13,000
13,000 13,000
4,000 4,000
10,000 10,000
200 200
1,000 1,000
5,000 5,000
1,000 1,000
500 500
9,925 9,925
500 500
500 500
32,625 32,625
443 - FLOOD CONTROL
45,625
95
45,625
Si50,000
31as,oco
swim
Cemetery • FY'.
3 PS and OM
frTotal Personnel
SeMces
a Total
Operations and
Maintenance
N Total Other
Than Ordinary
Maintenance
3130,000
5125,000
5120,000
Cemetery Five Year Trend
1009 2010 2011 2012 2013
491 • CEMETERY
Description
Dept,
Budget
Barg, Hrsf FY13 General
Name Unit Week FTE Budget Fund Other source
Working Foreman William Sullivan NAME 40,00 1,00 43,930 43,930
Motor Equipment Operator Robert Wojtowicz NAME 40.00 1,00 18,109 28,109
Laborer Michael Dunn NAME 40.00 100 31,222 31,222
Overtime 14,597 14,597
Longevity 1,500 1,500
License and Certification 250 23D
Working Out of Grade 300 30D
Uniform Allowance 750 750
Total Personnel Services: 3,00 120,658 120,658
Electricity
Natural Gas
Repairs and Maintenance
R & M Vehicles
R & M Communiation Equipment
R & M Computer Equipment
Technology Services
Traning and Seminars
Medicaresting Services
Telephone
Advertising
Office Supplies • General
R & M Supplies • Tools
R & M Supplies • Equipment
R & M Supplies - Buildings
Rakes, Hoes and Other Tools
Fertilizers
Loam, Grass Seed, lime
Pesticides and Herbiddes
Trees & Shrubs
Fencing Materials
Vehicular Supplies
Safety Supplies
Monument Supplies
Data Pracessmg Supplies
Travel
Dues & Memberships
Total Operations and Maintenance:
Site Improvements
Total Capital:
2,300 2,300
2,535 2,535
SOD SOO
200 200
200 200
1,000 1,000
200 200
500 500
200 200
200 200
500 500
1,000 1,000
1,000 1,000
500 500
500 500
1,000 1,000
1,000 LOCO
500 500
SCO 500
500 SOD
7,500 7,500
400 400
1,000 1,000
100 100
300 300
200 200
24,335 24,335
3,217 3,217
3,217 3,217
1491 • CEMETERY 3X 1 148,210
96
148,210
Parks and Recreation Maintenance -
FY13 PS and OM
fi'otal Personne,
Services
riTotal Operations
and Maintenance
Pa
S250,000
S200,000
6150,rm
SS00,000
$50,000
SO
rks and Recreation Maintenance - Five
Year Trend
2009 2010 2011 2012 2013
492 - PARKS AND RECREATION
Description
Name
Dept,
Budget
Barg, Ws/ FY13 General
Unit Week FTE Budget Fund Other Source
Working foreman I Lawrence Pelot NAME 4000 1.00 43,930 43,930
Working Foreman II Vacancy NAME 4000 1.00 50,662 50,662
Small Motor Equipment Operator Jason Antosz NAME 40.00 1.0D 36,226 36,226
Heavy Motor Equipment Operator Daniel Russell NAME 40.00 1.0D 32,853 32,853
Overtime 9,820 9,820
Longevity S00 800
License and Certification 200 200
Working Out of Grade 500 500
Uniform Allowance 1,000 1,000
Total Personnel Services; 4.00 175,991 175,991
Electricity 2,300 2,300
Natural Gas 3,000 3,000
Repairs and Maintenance 9,200 9,200
R & M Recreational Facilities 100 100
R & M Vehicles
R & M Office Equipment
R & M Computer Equipment
Training and Seminars
Office Supplies • General
R &MSupplies Tools
R & M Supplies • Paint
R & M Supplies- Equipment
R & M Supplies • Buildings
Rakes, Hoes and Other Tools
Fertilizers
Loam, Grass Seed, Lime
Pesticides and Herbicides
Trees and Shrubs
Vehicular Supplies
Safety Supplies
Dues and Memberships
Total Operations and Maintenance;
1492 • PARKS AND RECREATION 4,00
97
200
200
500
500
3,200
2,500
3,200
3,200
1,000
6,000
2,000
1,000
1,000
8,800
1,000
500
200
200
500
500
3,200
2,500
3,200
3,200
1,000
5,000
2,000
1,000
1,000
8,800
1,000
500
49,400 49,400
225,391
225,391
�Y13
SF
S7
SS
SS
S
Water Enterpris
1 Personnel Services
1 operations and
Maintenance
a Other Than Ordinary
Maintenance
1 Debt
'Reserves
1lndlrect
WATER ENTERPRISE FUND
Water General
Water Treatment
Water Debt
Water Interest
Water Direct & Indirect Costs
Water Reserve for Capital Projects
Water Reserve
TOTAL WATER ENTERPRISE FUND
,000
,000
,000
,000
4,000
53,000
52,000
51,000
Water Enterprise - Five Year Trend
JW
300
-
300
300
300
300
100
100
2009 2010 2011 2012 2013
2,126,806
1,552,119
1,928,162
739,769
699,354
60,000
30,C00
7,136,210
WATER ENTERPRISE- WATER OPERATIONS
Description
Nance
Dept
Enlerprbe
Barg, Hrs/ Fund
Unit Week FTE Fund
Superintendent of Water David Sparks NAPEA 4090 1.00 65,828
Assistant Environmental Engineer Vacancy NAPEA 13,33 033 MOW
Working foreman II Peter Tobin NAME 40,00 1.00 49,946
Working Foreman Charles Tenanes NAME 40,00 1.00 37,215
Working Foreman Vacancy NAME 40,00 1.00 35,861
Small Motor Equipment Operator Johan Kokosa NAME 40,00 1.0D 38,104
Small Motor Equipment Operator Todd Cromak NAME 40,00 1.00 39,045
Small Motor Equipment Operator Jonathan Bean NAME 4090 1.00 32,867
Meter Reader Vacancy NAME 40.00 1.00 34,471
Meter Reader JuanMaysanet NAME 40,00 1.00 31,399
Heavy Motor Equipment Operator James Jackewlch NAME 40,00 1.00 26,693
Heavy Motor Equipment Operator Matthew Wintle NAME 40,00 1.00 32,763
Machine Equipment Operator Steven Kennick NAME 40,00 1.00 26,368
Motor Equipment Repair Steven Kirouac NAME 40.00 1.00 36,016
Technology Assistant Vacancy 10,000
GIS Coordinator 7,823
Principal Clerk Mary Richl AFSME 17.50 0.50 14,650
Principal Clerk Terry Yusko AFSME 17.50 0.50 14,639
Principal Clerk Sharlene O'Donnell AFSME 35.00 1.00 35,106
City Electrician 10,963
Seasonal Employees NR 39,962
Reservoir Ranger Richard Costello NR 20.0D 0.50 14,343
Overtime 43,919
Longevity 3,400
98
~~~~~
Description
•
Name
Barg. *n/
Unit Week FTE
Dept.
Enterprise
Fund
Fund
Licence Certification
Standby Pay
Working Out of Grade
Uniform Allowance
Total Personnel Services:
Electricity
Natural Gas
n& M Buildings
x& Mvemc/es
R & M Communication Equipment
n& M Office Equipment
n& M Computer Equipment
n& M Reservoir Maintenance
n& M Water/Sewer Treatment Equipment
n& Lvemc/es
n& L Uniforms
Security Services/Outside Detail
Legal
Architecture and Engineering
Technology Services
Training & Seminars
Medical/Testing Service
Lab Sample Analysis
Telephone
Printing and Mailing
Advertising
Office Supplies
n& Msuupxe,Tools
R & M Supplies Equipment
n& M Supplies Buildings
Vehicular Supplies
Gasoline and Diesel
Safety Supplies
Water Division Suppties
Water Pipe/Fittings/Valve
Brass and Copper Fittings/Tubing
Streets and Sidewalks Supplies
Data Processing Supplies
Other State Assessments
Travel
Dues and Memberships
Real Estate Taxes
Total Operations and Maintenance:
Land
Reservoir Construction Projec
Radio Read Program
Replace Equipment Technology
Water Line Replacement
Meter Replacement
Meter, Hydrant Replacement
Water Improvements
Total Other than Ordinary Maintenance:
500
9,125
3,000
1,800
15.83 719,806
WATER ENTERPRISE WATER OPERATIONS
50,000
12,000
6,000
7,000
7,000
2,000
2,000
2,000
15,000
2,000
3,000
4,000
2,000
50,000
5,000
6,000
1,000
40,000
8,000
10,000
3,000
4,000
3,000
5,000
4,000
15,000
35,000
2,000
28,000
25,000
10,000
29,000
1,000
12,000
1,000
6,000
80,000
497,000
200,000
100,000
100,000
5,000
350,000
75,000
30,000
50,000
910,000
15.83 2,126,806
99
e.4401eSPAS.V.,44,04.
Description
Name
Barg.
Unit
Week
FTE
Dept.
Enterprise
Fund
Fund
WTP Chief Operator
WTP Operator
WTP Operator
WTP Operator
WTP Operator
WTp Maintenance Technician
MIS Technology Assistant
Overtime
Longevity
Licence Certification
Standby Pay
Uniform Allowance
Total Personnel Services:
Electricity
Propane Gas
n& M Buildings
R & M Vehicles
n& M Grounds
R & M Communication Equipment
R & M Office Equipment
R & M Computer Equipment
n& M HVAC Equipment
n& M Water/Sewer Treatment Equipment
n& M Lagoons
n& M Clearwell
n& M Fire System
n& L Uniforms
Security Services/Outside Detail
Legal
Architecture and Engineering
Technology Services
Training & Seminars
Medical/Testing Services
Tel
Office Supplies
n& M Suuplies Tools
n& M Supplies Equipment
n& M Supplies Buildings
Vehicular Supplies
Gasoline and Diesel
Safety Supplies
Chemicals Zinc Orthophosphate
Chemicals- Aluminum Sulfate
Chemicals- Cationic Polymer
Chemicals Potassium Permangan
Chemicals Sodium Carbonate
Chemicals Sodium Hypo mome
Water Division Supplies
Watenp/pe/Fittmus/va/ms
Filters/Clarifiers
Lab Supplies
Data Processing Supplies
Dues and Memberships
Total Operations and Maintenance:
Vacancy
Dean Downer
Gregory Nuttleman
Scott Ingram
Douglas Ducharme
Rebecca Smith
Vacant
100
NAPEA
NAME
NAME
NAME
NAM E
NAME
NAME
40.00 1.00
40.00 1.00
40.00 1.00
40.00 1.00
40.00 1.00
40.00 1.00
13.33 0.33
6.33
53,576
39,112
38,679
37,354
47,174
28,948
15,000
20,000
1,100
300
9,126
750
291,119
120,000
75,000
30,000
3,000
2,000
10,000
1,000
2,000
5,000
10,000
5,000
2,000
4,000
1,000
5,000
100,000
20,000
2,000
1,000
10,000
3,000
2,000
4,000
5,000
5,000
10,000
1,000
35,000
27,000
25,000
5,000
35,000
17,000
15,000
5,000
10,000
7,000
5,000
2,000
626,000
6.33 1
1.4,61,110"0.0,1,
Description
•Wie, ',WAY.
r....A_,..,;+,,VM4**tat4OSE•twesa'tstWV,Aaaatwj"wtwe*."to*wfm'a*,w4.5xg.A.Mf.ragaa4E*gfiWai.afqkWatVMSSM
'-'17:::;::,,,,;,,-'.iji-ttrtt.etvpppmgpfaprftntswsasfwsagtataraaussn*ig-.iw.....-._,..,-.„: • ,
Name
Dept.
Enterprise
Barg. Hrs/ Fund
Unit Week FTE Fund
Equipment Trucks and Buses
Replace Control and Measuring Equipment
Transfers to Capital Projects
Total Other than Ordinary Maintenance:
WATER ENTERPRISE - WATER TREATMENT
35,000
600,000
60,000
695,000
1,612,119
41,41,40;tAftW'
MOSegraitiff,
r,e,S,,t4ASta.,taktaMt.,ta~ie4XS,VW*VM.X.Z7frM,..ntkWgMVMMarar$VEW4SW-Vi4PnMfarafgttgqSVNZ.WePOak.lgMS
Description
Name
Dept.
Enterprise
Barg. Hrs/ Fund
Unit Week FTE Fund
Maturing Principal on Long Term Debt
Repayment of Temporary Loans
Interest on Long Term Debt
Interest on Notes
Indirect Charges to General Fund
Reserve Fund Appopriations
Total Operations and Maintenance:
WATER ENTERPRISE - OTHER
TOTAL WATER ENTERPRISE
101
1,863,257
64,905
657,254
82,515
699,354
30,000
3,397,285
3,397,285
7,136,210
Sewer Enterprise - FY13
SEWER ENTERPRISE FUND
Sewer General Sanitary
Sewer Treatment
Sewer Debt
Server Interest
Sewer Direct & Indirect Costs
Sewer Reserve for Capital Projects
Sewer Reserve
TOTAL SEWER ENTERPRISE FUND
Perscnnel Services
Operations and
Maintenance
Other Than Ord'nary
Maintenance
'Debt
i capital Projects
11 indirect
Sewer Enterprise • Five Year Trend
$5,000,C00
2009 2010 2011 2012 2013
598,080
2,255,075
589,000
208,628
1,806,937
60,1000
5,517,720
SEWER ENTERPRISE -SEWER OPERATIONS
Description
Name
Dept,
Enterprise
Barg, Ws/ Fund
Unit Week FTE Fund
Environmental Planner Douglas McDonald NAPEA 21,00 0.50 8,880
Assistant Environmental Planner Vacancy NAPEA 26,7 0.67 40,000
Total Personnel Services: 0,50 48,880
R & M Vehicles
R & M Communication Equipment
R & M Water/Sesver Treatment Equipment
R & L Uniforms
Security Services /Outside Detail
DPW TV Inspections
Vapor Rooting
Telephone
Advertising
Office Supplies
R & M Suuplies Tools
R & M Supplies Equipment
Vehicular Supplies
Gasoline and Diesel
Safety Supplies
Sewer Division Supplies
Grease Chemicals
Streets and SidewalksSupplies
Manhole Rims and Covers
Total Operations and Maintenance:
5,0100
2,000
15,000
2,000
10,000
8,000
14,000
1,000
S00
500
5,000
10,000
20,000
15,000
1,200
10,000
8,000
15,000
5,000
147,200
Government Surplus 2,000
Sewe, Line Replacement 400,000
Total Other than Ordinary Maintenance: 4D2,000
SEWER ENTERPRISE • SEWER OPERATIONS 598,080
102
Description
Name
oan» Hrs/
Unit Week
FTE
Dept.
Enterprise
Fund
Fund
Chief Operator
WWTP Operator
WWTP Operator
WWTP Operator
WWTP Operator
WWTP Operator
WWTP Operator
WWTP Operator
WWTP Maintenance Foreman
wvvrp Maintenance Technician /
WWTP Maintenance Technician 11
Machine Equipment Operator
Field Support Technician
Technology Assistant
GIS Coordinator
Principal Clerk
Principal Clerk
Principal Clerk
City Electrician
Seasonal Employees
Overtime
Longevity
Licence Certification
Standby Pay
Weekend Differential
Working Out ofGrade
Uniform Allowance
Total Personnel Services:
Electricity
Natural Gas
Propane Gas
Oil
n& M Buildings
n& M Vehicles
n& M Communication Equipment
R & M Office Equipment
R & M Computer Equipment
n& M Water/Sewer Treatment Equipment
n& Lvemc|e,
n& L Uniforms
Haz Mat Disposal Fees
Security Services/Outside Detail
Legal
Architecture and Engineering
Technology Services
Training & Seminars
Medical/Testing Services
Lab Sample Analysis
Sludge Disposal
Telephone
Printing and Mailing
Advertising
Office Supplies
R & M Suuplies Tools
John Carve NR 40.00 1.00 65,000
Charlene Shea NAME 40z0 1.00 50,662
Dale Small NAME 40.00 1.00 47,174
James Zimmerman NAME 40.00 1o0 47'174
Wesley Szlachetka NAME 40.00 1o0 35'381
Renee Lemonde NAME 40.00 1.00 47,174
Vacancy NAME 40.00 1.00 38,501
Vacancy NAME 20.00 0.50 18,611
vvm/amLamere NAME 40.00 1.00 47'174
Vacancy NAME 40.00 1o0 29'130
Gaylon Caputo NAME 40.00 1o0 32'75e
Angel Bou NAME 40.00 1.00 27,518
Chester Brown 111 NAME 40.00 1.00 38.104
Vacancy 25'000
7,823
Linda Landers-Schranz AFSME 37.50 1.00 33,058
Terry Yusko AFSME 17.50 0.50 14,63e
Mary Richi AFSME 17.50 0.50 14,e50
10,962
NR 36,038
44,394
5,825
900
9,124
600
400
1,800
103
14.50 729,575
330,000
50,000
1,500
5,000
3,000
4,000
2,000
1,000
1,000
50,000
2,000
4,000
500
500
5,000
150,000
5,000
3,000
500
12,000
szs'uuo
4,000
2,000
1,000
4,000
5,000
Description
Name
. .
Barg.
Unit
Hrs/
Week
FTE
Dept.
Enterprise
Fund
Fund
R & M Supplies Equipmen
R & M Supplies Buildings
Vehicular Supplies
Gasoline and Diesel
Safety Supplies
Water Treatnient Chemicals
Chemicals Odor Control
Chemicals Polymer
Chemicals Sodium Hydroxide
Chemicals Potassium Permangan
Chemicals ym/umnvpucmnme
Lab Supplies
Data Proc ssing Supplies
Travel
Dues and Memberships
Total Operations and Maintenance:
Replace Equipment Technolog
Replacement Vehicle
Total Other than Ordinary Maintenance:
SEWER ENTERPRISE - WASTE WATER TREATMENT PLANT
14.50
65,000
5,000
10,000
15,000
2,000
50,000
500
20,000
45,000
50,000
30,000
8,000
3,000
500
500
1,475,500
35,000
15,000
50,000
2,255,075
Description
Name
yam^
Unit
Hrs/
Week
FTE
Dept.
Enterprise
Fund
Fund
Maturing Principal on Long Term Debt
Repayment of Temporary Loans
Interest on Long Term Debt
Transfers to Capital Projects
Interest on Notes
Indirect Charge to General Fund
Reserve Fund Appopriations
Total Operations and Maintenance:
SEWER ENTERPRISE - OTHER
I TOTAL SEWER ENTERPRISE
104
510,000
79,000
121,760
60,000
86,868
1,806,937
2,664,565
2,664,565
5,517,720
Solid Waste Enterprise • FY13
it Perenrel Services
'Operations and
Maintenance
mother Than Ordinary
Maintenance
mOebs
Indirect
ra Landfill Closure
TOTAL SOLID WASTE ENTERPRISE FUND
Solid Waste Landfill
Solid Waste Transfer Station
Solid Waste Debt
Solid Waste Interest
Solid Waste Closure & Post - Closure Fund
Solid Waste Direct & Indirect Costs
Solid Waste Host Community Fee
TOTAL SOLID WASTE ENTERPRISE FUND
Solid Waste Enterprise • Five Year
Trend
$6,000,000
$5,000,000
$4,000,000
$3,0100,030
$2,000,010
$1,000,000
SO
2009 2010 2011 2012 2013
1,441,752
199,838
179,000
40,108
1,625,000
178,589
3,764,287
SOLID WASTE ENTERPRISE LANDFILL OPERATIONS
Description
Name
Dept. Enterprise
Barg. Mrs! Fund
Unit Week FTE Fund
Assistant Environmental Engineer Ann Pervere NAPEA 36.00 0.90 50,400
Principal Clerk Debora Laizer AFSME 17.50 0.50 17,553
Senior Solid Waste Coordinator Karen Bouquillon NAPEA 21,00 0.60 32,488
Leachate Operator Wesley Stlachetka NAME 3040 0.25 11,794
Weighmaster Marcia Fellows NAME 25.00 0.63 20,853
Weighmaster Vacant NAME 25.00 0.63 20,853
Other Miscellaneous Salary 7,500
Gate Keeper GeraldineGromelski NR 6,875
Gate Keeper Susan Carbin NR 6,875
Gate Keeper Abby Risser NR 6,875
Gate Keeper Thomas Ryan NR 6,875
Gate Keeper Peter Kistenmacher NR 3,437
Gate Keeper John Kingsley NR 764
Weighmaster •Intermittent David Lucey 1,318
Overtime 8,000
Longevity 975
Weekend Differential 200
Working Out of Grade 7,417
Tote! Personnel Services: 3.50 211,052
Electricity 12,000
Oil 2,000
R & M Buildings 3,000
R & M Vehicles 1,000
R &M Communication Equipment 2,000
R & M Office Equipment 1,000
R & M Computer Equipment 1,000
R & M Water/SewerTreatment Equipment 10,000
105
Description
Name
Barg. Hrs/
Unit Week FTE
re.
41111081.5.mte
Dept. Enterprise
Fund
Fund
R & M Fire Equipment
R & L Buildings
R & L Construction Equipment
n& L Uniforms
Haz-Mat Disposal Fees
Security Services/Outside Detail
Legal
Architecture and Engineering
Technology Services
Training & Seminars
Landfill Operations
Electronic Recycling Program
Bulky Waste Collection
Recycling Collections
Telephone
Printing and Mailing
Advertising
Office Supplies
n& M Suuplies Tools
R & M Supplies Equipment
Trees ancl Shrubs
Vehicular Supplies
Gasoline and Diesel
Safety Supplies
Safety Supplies Scrap Metal
Data Processing Supplies
Travel
Dues and Memberships
Solid Waste CeII One Closure
Landfill Phase 111 Closure
Equip Vehicles
Total Operations and Maintenance:
SOLID WASTE ENTERPRISE - LAN DFILL OPERATIONS
3.50
Description
Name
aan» Hrs/
Unit Week FTE
500
1,200
3,000
500
6,000
500
20,000
210,000
5,000
1,000
460,000
25,000
30,000
5,000
2,000
10,000
2,000
10,000
1,000
10,000
5,000
3,000
6,000
1,000
10,000
1,000
1,000
2,000
1,625,000
107,000
260,000
2,855,700
3,066,752
Dept. Enterprise
Fund
Fund
Assistant Environmental Engineer
Senior Solid Waste Coordinator
Principal Clerk
Machine and Equipment Operator
Gate Keeper
Gate Keeper
Gate Keeper
Gate Keeper
Gate Keeper
Gate Keeper
Gate Keeper
Gate Keeper
Overtime
Ann Pervere
Karen Bouquillon
Debora Laizer
Scott Harper
Susan Brown
Susan Carbin
Peter Kistenmacher
Henry Kowalski
Thomas Ryan
Jason Snape
James O'Connor
Thaianny Garcia
106
NAPEA 4.00
NAPEA 14.00
AFSME 17.50
NAME 40.00
0.10
0.40
0.50
1.00
5,600
21,659
17,553
34,230
5,413
5,413
5,414
5,414
5,414
5,414
5,414
5,414
Description
Name
Barg. Hrs/
Unit Week
FTE
Dept. Enterprise
Fund
Fund
Working Out of Grade
Uniform Allowance
Total Personnel Services:
Electricity
x& M buildings
n& M Vehicles
n& M Communication Equipment
Haz-Mat Disposal Fees
Security Services/Oustides Detail
Contractual Services
Telephone
Office Supplies General
R & M Supplies Tools
n& M Supplies Equipment
n& M Supplies Buildings
Vehicular Supplies
Gasoline/Diesel
safetysuppl/es
Equipment Automobiles
Total Operations and Maintenance:
2.00
SOLID WASTE ENTERPRISE TRANSFER STATION OPERATIONS
2.00
_
3,336
150
135,838
2,000
2,000
1,000
2,000
500
8,000
5,000
500
5,000
80,000
5,000
2,000
5,000
20,000
1,000
25,000
164,000
299,838
.4�exr
Description
Name
Barg. Hrs/
Unit Week
FTE
Dept. Enterprise
Fund
Fund
Maturing Principal on Long Term Debt
Interest on Long Term Debt
Indirect Charges to General Fund
Total Operations and Maintenance:
SOLID WASTE ENTERPRISE - OTHER
I TOTAL SOLID WASTE ENTERPRISE
107
179,000
40,108
178,589
397,697
397,697
3,764,287
Debt Service
Introduction:
The city must annually appropriate funds to service the debt obligations related to capital Improvements In city and sc800l facilities. The debt service Includes projects that
were speciflcally "debt ealaded' such as the JFK Middle School Renovation Project, the Northampton High School Renovation Project, the Flre Station and beginning In
FY12, the Police Station, It also includes other capital projects which are funded through borrowing and paid for using funds within the levy limit The city must invest in
the maintenance of capital assets that support the delivery of services to residents. These assets include buildings and related maintenance and utility systems; public
InfrastructIon such as roads, bridges, sidewalks; water and sewer treatement plants and delivery systems; equipment, tedrology and department vehicles, The City's debt
management polity guideline for General Fund Debt is that net direct debt should nat exceed 10% of our total General Fund operating revenues. In FYL3, our debt service
is $6,615,575, which represents 8.3 % of ourgereral fund operating revenue. Net direct debt Is the total debt minus selleupporteg debt (debt that Is paid from separate
revenue sources, such as water and sewer utility hes and charges or the Community Preservation Act Fund. Another benchmark we adhere to Is that the part CD of levy
supported debt service should not exceed 5% of net General Fund operating revenues. In FY13, levy supported debt Is $2,281,271 which represents 3,0% of our net general
Tuna operating revenue.
Debt Excluded Arta
The city currently has four building construction projects that are debt excluded • which means the voters agreed to increase their taxes temporarily to pay for these
Important capital projects, Below is a chart that shows the FY2013 debt service for each of these projects, how much Is received In ceimbusements or adjustments and
then in the last column, the amount that will be added to the tax bill for each project in FY2013. The year In which the debt service ends is also noted:
Purposelsj Dote of FY 2013 Gross FY 2013 Net last
of Exclusion Original Debt Reimbursements/ Excluded Debt
Vote Issuance Service Adjustments' Debt Service
Nate /Bond Excludable Service Payment
Per Purposes
IF It Middle School 1- Deo1995 831,65625 708,046.00 123,610,25 FY2016
1PK Middle School 15•May1996
Fire Station 15.004999 356,056.25 356,056.25 FY2019
High School 1S•Oct-2000 1,891,688.75 1,529,164,00 352504.75 FY2020
High School 15•0ct•2002
Police Station''
Total
cx•npr•tuu 094,11c.ta 90,1ME MINX
3,924,304.03 2,283,997.81 1,640,306,22
'Reimbursement: for the schoolprojeets are grant poymems flom the Mosskhoaleuib'mp Autherirk The
adjustment for the poke stotbnho portion of the tend P maxis befogsoliedto the debnerviw
FY2031
"Pace Slane a- this ts rhe debt WI'S rebted to the $10 SOW that wasecruded, three additional debt kr the project hi
the amoantof$7,567,,xowho wh2nmtkry supported debt. Tom)prager cost $17,567,000
JY13 Budget Information;
FY13 show an Increase In debt service of 51,100,158, Of this amount, $631,8291s the increase in debt excluded debt from FY12 and the remainder Is debt related to capital
projects. In February of 2012, the clty Issued $19,750,000 in General Obligations Bonds for the police station and a number of FY2011 and FY2012 Capital Projects, Including
the Bean Allard Farm. Total debt service in FY13 is $7,172,118, however net direct general hind debt service Is $6,615,575. This's beaII se the Comm Development
Blod: Grantpragram (CD8Giwill pay $319,861 of the Senior Center Debt Service and the Community Preservation Act Fund (CPA} will pay $127,500 for the Forbes library
Renovation Project and $109,191 for the Bean Allard Farm project. This brings the general fond debt service dawn by $556,552, for a total of $6,615,575. The chart below
illustrates four categories of debt service: leg supported debt In light blue, debt excluded debt In red, reimbursement from the Massachusetts School Building Authority in
dark blue and debt pald by other sources (CPA and CD8G) In orange.
DEBISERVICE
long•Term Bonds Prindpal 4,128,784 4,44BA12 3,840,664 4,033,000 4,788,000 755,000 18.7%
Ong-Term Bonds interest 1,459,260 1,418,287 1,166,566 1,292,564 1,757,707 465,145 36,0%
Capital Leases 79591 S9,524 114,318 23,067 (23,0671 400,0%
Temporary Bonds PrindpallPaydowns 74,920 7,000 273,169 166,706 69,868 (96,9101 •58.1%
TOTAL DEBT SERYICE 5,742,555 5,933,222 5,394,717 5,515,417 6,615,575 1,100,156 19.9%
Proposed Dollar %
Actual Actual Actual Budget Budget Change Change
FY 2009 FY2010 FY 2011 FY2011 FY2013 FY 2012.13 FY 12 -13
Se,00M I
57.000000
SOON 000
54,000.000
S3,000 000
52.000.000
$;.e0o000
SO --
Other Sa -rear eMS94 Re mbursemem eDaatercluded nevi
1005 2006 2007 27C6 NW NN 1011 1017 2923 2074 201S
108
EMPLOYEE BENEFITS
9tllE4meB1s
Employees that work twenty hours per week or more, regularly (not temporary or seasonal employment!, are required to On the Northampton Retirement System,
The Northampton Retirement System does not Include certified staff in the schools heathers and adminlstratorsl bemuse they are members of a separate system, the
State Teachers Retirement System. The dWs Retirement Board oversees the Retirement Office which administers the amounting, payment of benefits, imsting el
assests, monitoring of retirees receiving disability payments, counseling Its members and calculating estimated pension benefits for ache members. The Retirement
Board Is overseen by the Public Employee Retirement Administration Cammission(PERAO. The City's pension appropriation is determined by the Retirement System's
updated actuary funding schedule approved by PERAC. These actuarial studies are peformed at least once every two years In order to maintain a funding schedule
that will bring our retirement system to full funding by 2028. The city's assessment for FY2013 will Increase by $160A85 to $4,359,384. We must aise cover certain
pension liabilities for a small group of older retirees/survivors which amounts to $38,632.
S1,a00,000
IPensionsand An r vibes Nor Contrbu tory
84,10C,000 —
$4,0x,000 _.wcrnoutoro xouramdmuyirem-
91,10C,000
S1,000, 000
52,t0C,000
S2,100,000
s000,000
st,oe0,0DO
5100,000
$0
FY 7003 FY NU
FY2005 Fi1006 FY1007
FY1001 FY2009 FY2010 FY1011 FY2012 Fy1011
ActuarialSett
Everyt woyears, theclrymustdoanactuarialstudyofthellabglty relatedtoOtherPostEmployment Ben efits,ohenknownas09E8. Postimployment benefits (not
Including pension! that an employee will begin to receive at the start of retirement are mainly healthcare premiums, The new ORES standards do not mandate the
funding ofOPEB benefits (in other words, to set aside assets in advance to pay benefits in the folure)but they address amounting and financial repocng issues only.
The acturlal study for FY2013 will be$12,000,
Workers Como and Police and Fire Accident;
The Oty is must carry Wthkers Compensation and Police and Fire Accident insurance policies to cover workers for on the lab injuries. Northampton participates in the
Massachusetts Interlace' Management Association program which is an interdependent pool of members comprised of Massachusetts municipalities. Our premium
cost is driven by total wages paid and claims. We are entitie/ alfige reduction in both Insurance coverages inFf2n13.
Unemployment Compensation and Administration;
The 0 t Is self lesured for Unemployment Compensedan. Th!s means we cover, dollar for dollar, our costs related to unemployment. layofh and the federal
extensions of benefits for more than 26 weeks, have increased our costs for unemployment Insurance the past several years.
Employee Medical Insurance, Con
BY law, the City must offer full health Insurance benefits to employees that work 20 hours per week or more, regularly (not temporary or seasonal employment! In the
service of the city. Health insurance continues to be the largest, most expensive fixed cost line Item In our budget Northampton has been very successful inholdlne
the line on employee health Insurance thru plan design changes, The average Increase over the last six years has been 2.9% which Is consistently less than other
municipalities have seen and less than industry standards for average Increases. We have also consistently done better than the Olt. In FY2013 however, we vidl
experience an 7.4% rate increase for health insurance due to rising health care costs and employee utilization, In addldon, our Insurance also increases when new
employees are added or employees change from single to family plans, The chart below shows the history of health insurance expenses:
Si$000,000
S30,0o0,C00
63,c00,CO9
$6,000,000
$4,000,000
$2,000,001
SO
Health Insurance- Ten Year Trend
fY21103 FY2004 FYHOS FY 2096 Ff1007 71018 FY2009 FY20:0 FY2011 mail EMU
109
Employee Co -Pay Insurance:
As part of the city's strategy for containing health care costs, employees have agreed to plan design changes with higher copays. For two of the high cost co -pays, the
city provides 100% reimbursement. The estimated cost in FY13 is $104,692.
Medicare Penalty:
The city is required by law to pay the medicare penalty for employees who did not sign up for Medicare Part B before they were mandated to sign up. The cost in
FY13 is estimated at $62,000.
Health Insurance Administration and Consulting:
To evaluate health insurance plans and to assist with procurement of health insurance, the city employs a consultant. The cost in FY13 is $15,000.
Life Insurance:
The City pays 60% of the cost of a $5,000 life insurance policy for employees that opt to enroll in life insurance. The cost in FY13 is estimated at $48,250. Premiums for
this insurance have consistently declined over the past five years, and the $2,000 increase is due to increased enrollment, not increased cost.
Payroll Taxes - Medicare and Social Security:
Medicare is based on payroll and is required by law. In FY13 it is estimated at $556,000. There are a small number of employees in social security.
Sick Leave Buyback:
Several years ago the City negotiated with unions to reduce this formerly unlimited sick leave payout. The sick leave buyback is now capped at $5,500 and is paid
when an employee leaves the city's employment and is based on a percentage of unused sick leave, capped at $5,500.
EMPLOYEE BENEFITS:
Description FY12 Budget FY13 Budget $ Change
Contributory Retirement System 4,198,899 4,359,384 160,485
Pensions Non - Contributory 37,690 38,632 942
Actuarial Services 12,000 12,000
Workers' Compensation 253,406 240,800 (12,606)
Workers' Compensation - Police & Fire 124,845 118,600 (6,245)
Unemployment Compensation 30,000 57,375 27,375
Unemployment Claims Administration 2,375 2,500 125
Employee Medical Insurance 9,416,707 10,234,243 817,536
Employee Co -Pay Reimbursement 50,000 104,692 54,692
Medicare Penalty 62,000 62,000
Health Insurance Admin /Consulting 15,000 15,000
Life Insurance 46,250 48,250 2,000
Medicare 534,533 556,000 21,467
Social Security 2,000 2,400 400
Sick Leave Buy Back 174,000 175,000 1,000
TOTAL EMPLOYEE BENEFITS
14, 959,705 16, 026, 876 1,067,171
110
INSURANCE AND RESERVES
These payments are for General Liability, Property, Auto and Public Employee liability, Our premiums, based on our loss history
are going down In FY13, The Reserve for Personnel is for employee collective bargaining, and employee vacation payouts when
employees terminate, as well as other employee changes throughout the year that affect department budgets.
Proposed Dollar %
Actual Actual Actual Budget Budget Change Change
FY 2D09 FY 2010 FY 2011 FY2012 FY2013 FY 2012.13 FY 1113
Capital Projects 175,000 115,000 175,000 175,000 • (175,000) 1000%
General Liability Insurance 48,581 40,700 47,411 49,450 41,000 (2,450) •50%
Property & Auto Insurance 172,116 187,994 232,877 242,759 231,000 (11,759) 4,8%
Public Employees liability Insurance 84,888 64,473 80,958 84,439 80,200 (4,239) -5.0%
Reserve for Personnel 91,961 165,886 254,825 200,00D 200,000 • 0,0%
Transfer toCaphal Stabilization Fund 100,000 150,00D (150,000) -1000%
TOTAL CAPITAL PROJECTS & MISCELLANEOUS 572,547 634,053 891,071 901,648 558,200 (343,448) •38,1%
NON•APPROPRIATED USES and STATE ASSESSMENTS:
These budget line items are not appropriated by the City Council, The Overlay is raised to cover abatements granted by the Assessors thru
the abatement process. Offset receipts are for three revenues that come into the dty, but are reserved specifically for use by other
departments • $13,219 to School Lunch, $41,689 to Public Libraries and $1,275,178 for School Choice students that come into the
Northampton Public Schools • total $1,329,086. State Assessments are charges from the state to the city, The largest two state assessments
are Charter School Sending Tuition and School Choice sending tuition. The chart below illustrates the impact that outgoing School Choice and
Charter School Tuition have had on the city budget.
41,000400
timooA00
07,000,000
11,4o0Aoo
11,000,000
8100,000
so
■ehaner School Sending Tuition ■School Choice Sending Tuition
I,,,,
FY20os FYaaao FY2005 FY2006 FY2007 FY2008 FY2009 FY2010 FY2D11 FY2012 FY2013
Proposed Dollar %
Actual Actual Actual Budget Budget Change Change
FY 2009 FY 2010 FY 2011 FY2012 FY2013 FY 2012.13 FY 12.13
NON•APPROPRIATED USES:
Overlay Reserve for Abatements 450,855 412,448 386,923 393,978 400,000 6,022 15%
Overlay Deficits to be Raised 0,0%
Other Amounts to be Raised 470,552 10%
PTA Spedal Route Assessment 5,500 5,500 0.0%
CouMyLock•UpAssessment 26,418 16,418 26,418 26,418 26,416 0.0%
Offset Receipts •ChenvSheet 1,248,627 1,247,313 1,318,429 1,399,361 1,329,086 170,275) •5.0%
STATE ASSESSMENTS•CHERRY SHEET
Air Pollution Districts 6,848 7,088 7,229 7,546 7,793 247 33%
RMVNon•RenewalSurcharge 103,280 103,280 92,300 92,300 99,500 7,200 7.8%
Regional Transit Assessment(PVFA) 311,376 316,186 330,238 360,619 357,889 (2,730) •0.8%
Special Education (Chilli, ss,10,121 14,285 14,810 31,938 32,257 2,137 00,120) •93.4%
Charter School Sending Tuition 1,431011 1,633,028 1,718,969 2,079,197 2,094,284 15,087 0.1%
School Choice Sending Tuition 418,667 413,667 445,791 451,014 467,464 16,450 3,6%
SUB-TOTAL STATE ASSESSMENTS 2,286,467 2,488,059 2,626,465 3,022,933 3,029,061 6,134 0.2%
TOTAL NON•APPROPRIATEDUSES 4,012,367 4,634,790 4,360,235 4,848,190 4,790,071 (58,119] •1.2%
111
City of Northampton
MASSACHUSETTS
In City Council June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
Ordered that
the sum of $ 74,572,429 which is the full amount necessary for the Fiscal Year 2013 General
Fund Budget (July 1, 2012 to June 30, 2013), be appropriated for the purposes stated. To meet this
appropriation, $1,616,806 will be raised and appropriated from Parking Meter Receipts Reserved,
$5,000 from Cemetery Perpetual Care Trust Fund, $5,000 from Cemetery Sale of Lots Receipts
Reserved, $1,806,937 from Sewer Enterprise Funds, $699,354 from Water Enterprise Funds, $178,589
from Solid Waste Enterprise Funds, $6,184 from Wetlands Filing Fees, $3,900 from the Waterways
Fund, $11,595 from Community Preservation Act Administrative Funds, $165,000 from Comcast I -Net
Reserve Fund, $145,000 from Energy Rebates, $46,768 from the Reserve for Police Station Debt
Service and $69,882,296 will be raised and appropriated.
112
CITY OF NORTHAMPTON, MASSACHUSETTS
FISCAL YEAR 2013 BUDGET APPROPRIATION ORDER
Other Than FY 2013
Personal Ordinary Ordinary Total
Services Maintenance Maintenance Expenditures
GENERAL FUND
GENERAL GOVERNMENT
CITY COUNCIL 62,503 1,700 0 64,203
MAYOR 311,328 9,842 0 321,170
AUDITOR 236,561 38,565 0 275,126
ASSESSORS 169,678 112,435 0 282,113
TREASURER 95,235 17,915 0 113,150
COLLECTOR 253,135 118,933 0 372,068
LEGAL SERVICES 0 130,000 0 130,000
HUMAN RESOURCES 189,617 5,350 0 194,967
MANAGEMENT INFORMATION SYSTEMS 191,536 291,101 0 482,637
CITY CLERK / REGISTRAR OF VOTERS 166,790 65,875 0 232,665
LICENSE COMMISSION 19,504 400 0 19,904
PLANNING & DEVELOPMENT 227,148 22,825 0 249,973
COMMUNITY & ECONOMIC DEVELOPMENT 0 0 0 0
CENTRAL SERVICES 461,685 760,604 0 1,222,289
2,384,720 1,575,545 0 3,960,265
PUBLIC SAFETY
POLICE 4,510,413 437,942 107,390 5,055,745
PARKING DIVISION - ENFORCEMENT 139,598 8,000 0 147,598
PUBLIC SAFETY COMM CENTER 408,883 41,266 0 450,149
FIRE 4,519,917 384,620 144,347 5,048,884
BUILDING INSPECTOR 327,900 20,712 0 348,612
EMERGENCY MANAGEMENT 3,402 648 0 4,050
9,910,112 893,188 251,737 11,055,037
EDUCATION
SMITH VOCATIONAL HIGH SCHOOL 5,870,164 0 0 5,870,164
SCHOOL DEPARTMENT 24,003,643 0 0 24,003,643
29,873,807 0 0 29,873,807
PUBLIC WORKS
ENGINEERING DIVISION 441,484 12,900 0 454,384
ADMINISTRATION AND PURCHASING DIV. 250,788 17,350 0 268,138
STREET GENERAL HIGHWAY 744,070 435,938 104,147 1,284,155
STREET SNOW AND ICE CONTROL 125,000 301,350 0 426,350
STORM DRAINS 350,294 54,050 0 404,344
SEWER SURFACE WATER 13,000 32,625 0 45,625
CEMETERY DIVISION 120,658 24,335 3,217 148,210
RECREATION DIVISION 175,991 49,400 0 225,391
PARKING DIVISION - MAINTENANCE 143,306 185,500 95,000 423,806
2,364,591 1,113,448 202,364 3,680,403
HUMAN SERVICES
BOARD OF HEALTH 170,173 11,050 0 181,223
COUNCIL ON AGING 188,240 9,364 0 197,604
COMMITTEE ON DISABILITIES 0 0 0 0
VETERANS SERVICES 133,736 682,701 0 816,437
492,149 703,115 0 1,195,264
CULTURE AND RECREATION
FORBES LIBRARY 945,187 152,035 0 1,097,222
LILLY LIBRARY 197,530 75,812 0 273,342
RECREATION 179,366 18,110 0 197,476
FIRST NIGHT CELEBRATION 0 6,160 0 6,160
ARTS COUNCIL 32,802 0 0 32,802
1,354,885 252,117 0 1,607,002
113
CITY OF NORTHAMPTON, MASSACHUSETTS
FISCAL YEAR 2013 BUDGET APPROPRIATION ORDER
Other Than FY 2013
Personal Ordinary Ordinary Total
Services Maintenance Maintenance Expenditures
DEBT SERVICE
MUNICIPAL INDEBTEDNESS 0 4,788,000 0 4,788,000
INTEREST ON MUNICIPAL INDEBTEDNESS 0 1,827,575 0 1,827,575
O 6,615,575 0 6,615,575
EMPLOYEE BENEFITS
CONTRIBUTORY RETIREMENT SYSTEM 4,359,384 0 0 4,359,384
PENSIONS: NON - CONTRIB. & OPEB 38,632 12,000 0 50,632
WORKER'S COMPENSATION 359,400 0 0 359,400
UNEMPLOYMENT COMPENSATION 57,375 2,500 0 59,875
GROUP MEDICAL INSURANCE 10,400,935 15,000 0 10,415,935
LIFE INSURANCE 48,250 0 0 48,250
EMPLOYEE TAXES 558,400 0 0 558,400
UNUSED SICK LEAVE / E.A.P. 175,000 0 0 175,000
CAPITAL PROJECTS & MISCELLANEOUS
CAPITAL PROJECTS
GENERAL LIABILITY FUND
PROPERTY & AUTO INSURANCE
PUBLIC EMPLOYEES LIABILITY INSURANCE
RESERVE FOR PERSONNEL
TRANSFER TO STABILIZATION FUND
15,997,376 29,500 0 16,026,876
O 0 0 0
0 47,000 0 47,000
0 231,000 0 231,000
0 80,200 0 80,200
200,000 0 0 200,000
0 0 0 0
200,000 358,200 0 558,200
'TOTAL GENERAL FUND APPROPRIATION
NON - APPROPRIATED USES
RESERVE FOR ABATEMENTS & EXEMPTIONS
OTHER AMOUNTS TO BE RAISED
CHERRY SHEET OFFSET RECEIPTS
STATE ASSESSMENTS - CHERRY SHEET
O 400,000
0 31,918
O 1,329,086
O 3,029,067
O 4,790,071
'TOTAL BUDGET PLAN - GENERAL FUND
114
74,572,429
O 400,000
O 31,918
O 1,329,086
O 3,029,067
O 4,790,071
79,362,500
CITY OF NORTHAMPTON, MASSACHUSETTS
FISCAL YEAR 2013 BUDGET APPROPRIATION ORDER
ENTERPRISE FUNDS
SEWER ENTERPRISE FUND
SEWER GENERAL SANITARY
SEWER TREATMENT
SEWER DEBT
SEWER INTEREST
SEWER DIRECT & INDIRECT COSTS
SEWER RESERVE FOR CAPITAL PROJECTS
SEWER RESERVE
Other Than FY 2013
Personal Ordinary Ordinary Total
Services Maintenance Maintenance Expenditures
48,880 147,200 402,000
729,575 1,475,500 50,000
O 589,000 0
O 208,628 0
O 1,806,937 0
O 0 60,000
O 0 0
778,455 4,227,265 512,000
TOTAL SEWER ENTERPRISE FUND APPROPRIATION
WATER ENTERPRISE FUND
WATER GENERAL
WATER TREATMENT PLANT
WATER DEBT
WATER INTEREST
WATER DIRECT & INDIRECT COSTS
WATER RESERVE FOR CAPITAL PROJECTS
WATER RESERVE ACCOUNTS
719,806 497,000 910,000
291,119 626,000 635,000
O 1,928,162 0
O 739,769 0
O 699,354 0
O 0 60,000
O 0 30,000
1,010,925 4,490,285 1,635,000
'TOTAL WATER ENTERPRISE FUND APPROPRIATION
SOLID WASTE ENTERPRISE FUND
SOLID WASTE LANDFILL OPERATIONS
OTHER WASTE MGT PROGRAMS
SOLID WASTE DEBT
SOLID WASTE INTEREST
SOLID WASTE CLOSURE FUND
SOLID WASTE POST- CLOSURE FUND
SOLID WASTE DIRECT & INDIRECT COSTS
SOLID WASTE HOST COMMUNITY FEE
211,052 1,230,700 0
135,838 164,000 0
O 179,000 0
0 40,108 0
O 0 1,625,000
0 0 0
O 178,589 0
O 0 0
346,890 1,792,397 1,625,000
TOTAL SOLID WASTE ENTERPRISE FUND APPROPRIATION
115
598,080
2,255,075
589,000
208,628
1,806,937
60,000
0
5,517,720
5,517,720
2,126,806
1,552,119
1,928,162
739,769
699,354
60,000
30,000
7,136, 210
7,136,210
1,441,752
299,838
179,000
40,108
1,625,000
0
178,589
0
3,764,287
3,764,287
City of Northampton
MASSACHUSETTS
In City Council-
ounci June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
Ordered, that
the sum of $7,136,210, which is the full amount necessary for the Fiscal Year
2013 Water Enterprise Fund Budget (July 1, 2012 to June 30, 2013), be appropriated for the purposes
stated. To meet said appropriation, $6,791,946 is to be raised from water receipts and $344,264 be made
available from the Undesignated Fund Balance of the Water Fund.
116
City of Northampton
MASSACHUSETTS
In City Council June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
Ordered, that
the sum of $5,517,720 which is the full amount necessary for the Fiscal Year
2013 Sewer Enterprise Fund Budget (July 1, 2012 to June 30, 2013), be appropriated for the purposes
stated. To meet said appropriation, $5,517,720 is to be raised from sewer receipts.
117
City of Northampton
MASSACHUSETTS
In City Council- June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
Ordered; that
the sum of $3,764,287 which is the full amount necessary for the Fiscal Year
2013 Solid Waste Enterprise Fund Budget (July 1, 2012 to June 30, 2013), be appropriated for the
purposes stated. To meet said appropriation, $2,132,000 is to be raised from solid waste receipts,
$1,625,000 to be transferred from the Landfill Closure Fund and $7,287 to be made available from the
Undesignated Fund Balance of the Solid Waste Enterprise Fund.
118
City of Northampton
MASSACHUSETTS
In City Council June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
WHEREAS,
WHEREAS,
The Fire Department generates revenues through fees, false alarm charges,
permits and other Fire Department activities; and
The City Council, in accordance with Massachusetts General Laws, Chapter 44,
Section 53E 1/2, may authorize the establishment of a revolving fund for the Fire
Department for FY2013 in support of Fire Department activities:
NOW THEREFORE BE IT 0
ERED:
That the City Council hereby authorizes the "Fire Department Revolving Fund" in
accordance with M.G.L. Chapter 44, Section 53 E 1/2 for FY2013. Receipts received, but
not expended, in FY2013 shall be carried over for FY2014 if this fund is reauthorized for
FY2014 by City Council. Expenditures may be made for the support of the Fire
Department including salaries, employee benefits, and other expenses which the Fire
Committee or the Fire Chief may find appropriate.
The Fire Chief shall be authorized to expend from the fund for the stated purposes. No
further appropriations shall be required; provided however, that no expenditures shall be
made in excess of the balance of the fund nor shall total expenditures for the fiscal year
exceed the sum of Two Hundred Thousand Dollars ($200,000).
119
City of Northampton
MASSACHUSETTS
In City Council June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
WHEREAS, The Fire Department maintains the ability to respond to and manage the
mitigation of any release of hazardous materials and is authorized by the
Northampton Code of Ordinances to bill responsible parties for the costs of
responding to an incident involving the release of hazardous materials; and
WHEREAS, The City Council, in accordance with Massachusetts General Laws, Chapter 44,
Section 53E 1/2, may authorize the establishment of a revolving fund for the Fire
Department for FY2013 for maintaining an appropriate response readiness:
NOW THEREFORE BE IT 0
'1
ERED:
That the City Council hereby authorizes a Fire Department "Hazmat Revolving Fund" in
accordance with M.G.L. Chapter 44, Section 53E 1/2 for FY2013. Receipts received, but
not expended, in FY2013 shall be carried over for FY2014 if this fund is reauthorized for
FY2014 by City Council. Expenditures may be made for the support of the HAZMAT
program, including purchase or replacement of materials, equipment, protective gear,
vehicle repair and maintenance, preparedness training activities and for any purpose in
connection with the HAZMAT program which the Fire Committee or the Fire Chief may
find appropriate.
The Fire Chief shall be authorized to expend from the fund for the stated purposes. No
further appropriations shall be required; provided however, that no expenditures shall be
made in excess of the balance of the fund nor shall total expenditures for the fiscal year
exceed the sum of Sixty-five Thousand Dollars ($65,000).
120
City of Northampton
MASSACHUSETTS
In City Council- June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
WHEREAS,
WHEREAS,
The Board of Public Works provides construction services for granting agencies
and other third party vendors; and
The City Council, in accordance with Massachusetts General Laws, Chapter 44,
Section 53E '1/2, may authorize the establishment of a revolving fund for the Board
of Public Works for FY2013 for the operation of a Construction Services
Revolving Fund;
NOW THEREFORE BE IT ORDERED:
That the City Council hereby authorizes a "Department of Public Works Construction
Services Revolving Fund" in accordance with M.G.L. Chapter 44, Section 53E 1/2 for
fiscal year 2013. Receipts collected from departmental billing to granting agencies and
other third parties for labor, overhead, equipment and materials costs for the provision of
construction services by departmental personnel shall be credited to this fund. Receipts
received, but not expended, in fiscal year 2013 shall be carried over to fiscal year 2014 if
this fund is reauthorized for fiscal year 2014 by City Council.
The Director of the Department of Public Works or the Board of Public Works shall be
authorized to expend from the fund for the stated purposes. No further appropriations
shall be required; provided however, that no expenditures shall be made in excess of the
balance of the fund nor shall total expenditures for the fiscal year exceed the sum of
Eighty-five Thousand Dollars ($85,000).
121
City of Northampton
MASSACHUSETTS
In City Council June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
WHEREAS, The Board of Public Works has instituted a cross connection program which
generates certain revenue through application, testing, and other fees in support of
materials, equipment, training, educational activities and technical assistance used
in the operation of the program; and
WHEREAS, The City Council, in accordance with Massachusetts General Laws, Chapter 44,
Section 53E 1/2, may authorize the establishment of a revolving fund for the Board
of Public Works for FY2013 for the operation of the cross connection program;
NOW THEREFORE BE IT 0
ERED:
That the City Council authorizes a "Cross Connection Program Revolving Fund" in
accordance with M.G.L. Chapter 44, Section 53E 1/2 for fiscal year 2013. Receipts from
fees generated by the cross connection program shall be credited to this fund. Receipts
received, but not expended, in fiscal year 2013 shall be carried over to fiscal year 2014 if
this fund is reauthorized for fiscal year 2014 by City Council. Expenditures may be made
for the following purposes:
Support and/or expansion of the cross connection program including, but not
limited to: Purchase of equipment and materials, training costs, including fees for
certification or licenses needed in connection with the program; technical and
other consultant services, including, but not limited to engineering and plumbing,
educational programs to inform consumers about the program, including publicity
and informational material such as brochures and posters.
The Director of the Department of Public Works or the Board of Public Works shall be
authorized to expend from the fund for the stated purposes. No further appropriations
shall be required; provided however, that no expenditures shall be made in excess of the
balance of the fund nor shall total expenditures for the fiscal year exceed the sum of
Seventy-five Thousand Dollars ($75,000).
122
City of Northampton
MASSACHUSETTS
In City Council June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
Ordered, that
WHEREAS, The Board of Public Works has instituted a tourism directional sign program
which generates certain revenue through fees assessed to businesses to provides
signs on City streets; and
WHEREAS, The City Council, in accordance with M.G.L. Chapter 44, Section 53E 1/2 may
authorize the establishment of a revolving fund for the Board of Public Works for
FY2013 for the operation of the tourism directional sign program;
NOW THEREFORE BE IT ORDERED:
That the City Council authorizes a "Tourism Directional Sign Program Revolving
Fund" in accordance with M.G.L. Chapter 44, Section 53E '/2 for fiscal year 2013.
Receipts generated from fees assessed to businesses that request and receive
approval for tourism directional signs in the City of Northampton shall be credited
to this fund. Receipts received, but not expended, in fiscal year 2013 shall be
carried over to fiscal year 2014 if this fund is reauthorized for fiscal year 2014 by
City Council. Expenditures may be made for the following purposes: Support for
the work of the Tourism Directional Sign Program including, but not limited to:
materials, supplies, equipment and labor for the erection and maintenance of signs
on city streets.
The Director of the Department of Public Works or the Board of Public Works
shall be authorized to expend from the fund for the stated purposes. No further
appropriations shall be required; provided however, that no expenditures shall be
made in excess of the balance of the fund nor shall total expenditures for the fiscal
year exceed the sum of Twenty Thousand Dollars ($20,000).
123
City of Northampton
MASSACHUSETTS
In City Council- June 7, 2012
WHEREAS,
WHEREAS,
Upon recommendation of the Mayor and the Finance Committee
The Northampton Council on Aging accepts fare donations for transportation
services to support transportation programs for the Northampton Council on
Aging; and
The City Council, in accordance with Massachusetts General Laws, Chapter 44,
Section 53E 1/2, may authorize the establishment of a revolving fund for the
Council on Aging for FY2013 for the proceeds of fare donations for
transportation programs;
NOW, THEREFORE, BE IT 0
1
ERED:
That the City Council hereby authorizes a Council on Aging
"Transportation Revolving Fund" in accordance with M.G.L. Chapter 44, Section 53E 1/2
for FY2013. Receipts collected as fare donations or any transportation program donations
shall be credited to this fund. Receipts received, but not expended, in FY2013 shall be
carried over for FY2014 if this fund is reauthorized for FY2014 by City Council.
Expenditure may be made for acquisition, vehicle repair and maintenance, gasoline,
mileage reimbursements, contracted services, salaries, stipends and other expenses
directly related to the operation of transportation services by the Council on Aging.
The Director of the Council on Aging shall be authorized to expend from
the fund for the stated purposes. No further appropriations shall be required; provided,
however, that no expenditures shall be made in excess of the balance of the fund nor shall
total expenditures for the fiscal year exceed a sum of Seventy Thousand Dollars
($70,000).
124
City of Northampton
MASSACHUSETTS
In City Council June 7, 2012
WHEREAS,
WHEREAS,
Upon recommendation of the Mayor and the Finance Committee
The Northampton Council on Aging may charge program activity fees, accept
donations and raise funds through community fund-raising events in support of
NCOA programs, activities and services; and
The City Council, in accordance with Massachusetts General Laws, Chapter 44,
Section 53E 1/2, may authorize the establishment of a revolving fund for the
Council on Aging for FY2013 for the proceeds of such donations and other
proceeds;
NOW, THEREFORE, BE IT ORDERED:
That the City Council hereby authorizes a Council on Aging "NCOA
Activities Revolving Fund" in accordance with M.G.L. Chapter 44, Section 53E 1/2 for
FY2013. Receipts collected from fund-raising, donations and program activities shall be
credited to this fund. Receipts received, but not expended, in FY2013 shall be carried
over for FY2014 if this fund is reauthorized for FY2014 by City Council. Expenditures
may be made to pay for Council on Aging programs, activities and services including
salaries, stipends and employee benefits.
The Director of the Council on Aging shall be authorized to expend from
the fund for the stated purposes. No further appropriations shall be required; provided,
however, that no expenditures shall be made in excess of the balance of the fund nor shall
total expenditures for the fiscal year exceed a sum of Ninety Thousand Dollars ($90,000).
125
City of Northampton
MASSACHUSETTS
In City Council- June 7, 2012
WHEREAS,
WHEREAS,
Upon recommendation of the Mayor and the Finance Committee
The Northampton Council on Aging has saleable merchandise in the Northampton
Senior Center Gift shop which is available to customers of the senior center and
the community at large; and
The City Council, in accordance with Massachusetts General Laws, Chapter 44,
Section 53E '/2, may authorize the establishment of a revolving fund for the
Council on Aging for FY2013 for the proceeds of such sale and other proceeds;
NOW, THEREFORE, BE IT 0
0
ERED:
That the City Council hereby authorizes a Council on Aging "Gift Shop
Revolving Fund" in accordance with M.G.L. Chapter 44, Section 53E 'A for FY2013.
Receipts collected from the sales and proceeds shall be credited to this fund. Receipts
received, but not expended, in FY2013 shall be carried over for FY2014 if this fund is
reauthorized for FY2014 by City Council. Expenditure may be made to pay for gift shop
fixtures and merchandise, sales tax, contracted services and services including salaries,
stipends and employee benefits.
The Director of the Council on Aging shall be authorized to expend from
the fund for the stated purposes. No further appropriations shall be required; provided,
however, that no expenditures shall be made in excess of the balance of the fund nor shall
total expenditures for the fiscal year exceed a sum of Forty Thousand Dollars ($40,000).
126
City of Northampton
MASSACHUSETTS
In City Council- June 7, 2012
WHEREAS,
WHEREAS,
Upon recommendation of the Mayor and the Finance Committee
The Northampton Council on Aging receives cash payments for meals, assorted
meal preparations and other refreshments from the Northampton Senior Center
Food Services Program, including the Coffee Shop; and
The City Council, in accordance with Massachusetts General Laws, Chapter 44,
Section 53E 1/2, may authorize the establishment of a revolving fund for the
Council on Aging for FY2013 for the proceeds of the food services program;
NOW, THEREFORE, BE IT ORDERED:
That the City Council hereby authorizes a Council on Aging "NCOA Food
Services Revolving Fund" in accordance with M.G.L. Chapter 44, Section 53E '/2 for
FY2013. Receipts collected as payments for meals, assorted meal preparations and other
refreshments shall be credited to this fund. Receipts received, but not expended, in
FY2013 shall be carried over for FY2014 if this fund is reauthorized for FY2014 by City
Council. Expenditure may be made for acquisition of kitchen equipment and supplies,
meal taxes, food, contracted services, salaries, stipends, employee benefits and other
expenses directly related to the operations of the food services program by the
Northampton Council on Aging.
The Director of the Council on Aging shall be authorized to expend from
the fund for the stated purposes. No further appropriations shall be required; provided,
however, that no expenditures shall be made in excess of the balance of the fund nor shall
total expenditures for the fiscal year exceed a sum of Fifty Thousand Dollars ($50,000).
127
City of Northampton
MASSACHUSETTS
In City Council- June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
Ordered, that
WHEREAS, The City Council has accepted the provisions of M.G.L. Chapter 40, section 8J to
allocate all funds received from fines assessed for violations of handicap parking in the City of
Northampton to the Committee on Disabilities accordance with M.G.L. Chapter 40, Section 22G;
and
WHEREAS, The City Council, in accordance with M.G.L. Chapter 44, Section 53E 1/2 may
authorize the establishment of a revolving fund for the Committee on Disabilities for FY2013 to
further the work of the Committee on Disabilities;
NOW THEREFORE BE IT ORDERED:
That the City Council authorizes a "Committee on Disabilities Revolving Fund" in
accordance with M.G.L. Chapter 44, Section 53E 1/2 for fiscal year 2013. Receipts
generated from fines assessed for violations of handicap parking in the City of
Northampton shall be credited to this fund. Receipts received, but not expended, in fiscal
year 2013 shall be carried over to fiscal year 2014 if this fund is reauthorized for fiscal
year 2014 by City Council. Expenditures may be made for the following purposes:
Support for the work and initiatives of the Committee on Disabilities including, but not
limited to: Lending Resource Library, printing materials in large print and Braille,
handicap signage, printing of "Access in Northampton" booklet, website oversight,
purchase of ADA regulation books and materials, training costs, educational programs,
consultants and publicity and informational materials such as brochures, posters or
informational mailings.
The Director of the Council on Aging shall be authorized to expend from the fund for the
stated purposes. No further appropriations shall be required; provided however, that no
expenditures shall be made in excess of the balance of the fund nor shall total
expenditures for the fiscal year exceed the sum of Seven Thousand Dollars ($7,000).
128
City of Northampton
MASSACHUSETTS
In City Council June 7, 2012
WHE AS,
WHEREAS,
Upon recommendation of the Mayor and the Finance Committee
NOW, THEREFO
The Northampton Recreation Commission has instituted athletic league fees
which generate revenues to support athletic league activities conducted by the
Recreation Department; and
The City Council, in accordance with Massachusetts General Laws, Chapter 44,
Section 53E 1/2, may authorize the establishment of a Revolving Fund for FY2013
for the proceeds of athletic leagues and programs;
BE IT 0
D
ERED:
That the City Council hereby authorize a Recreation Department "Athletic
League Fees Revolving Fund" in accordance with M.G.L. Chapter 44, Section 53E 1/2 for
FY2013. Receipts from fees charged for athletic leagues shall be credited to this fund.
Receipts received, but not expended, in FY2013 shall be carried over for FY2014 if this
fund is reauthorized for FY2014 by City Council. Expenditures may be made to pay
salaries, employee benefits, expenses and contracted services required to operate athletic
leagues for City residents supervised directly by the Recreation Department.
The Director of the Recreation Department shall be authorized to expend
from the fund for the stated purposes. No further appropriations shall be required;
provided, however, that no expenditures shall be made in excess of the balance of the
fund nor shall total expenditures for the fiscal year exceed a sum of Two Hundred Thirty
Thousand Dollars ($230,000).
129
City of Northampton
MASSACHUSETTS
In City Council- June 7, 2012
WHEREAS,
WHEREAS,
Upon recommendation of the Mayor and the Finance Committee
The Recreation Department operates the JFK Family Aquatic Center and has
instituted user charges which generate revenues to support the activities of the
Center; and
The City Council, in accordance with Massachusetts General Laws, Chapter 44,
Section 53E '/2, may authorize the establishment of a Revolving Fund for FY2013
for the purposes of defraying the costs of maintaining, equipping and operating
public swimming pools;
NOW, THEREFORE, BE IT 00 ERED:
That the City Council hereby authorizes the establishment of a revolving fund "JFK
Family Aquatic Center" in accordance with M.G.L. Chapter 44, Section 53E 1/2 for
FY2013. Receipts from user charges shall be deposited to said fund in support of
maintaining, equipping and operating the JFK Family Aquatic Center. Receipts received,
but not expended, in FY2013 shall be carried over for FY2014 if this fund is reauthorized
for FY2014 by City Council.
The Director of the Recreation Department shall be authorized to expend
from the fund for the stated purposes. No further appropriations shall be required;
provided, however, that no expenditures shall be made in excess of the balance of the
fund nor shall total expenditures for the fiscal year exceed a sum of One Hundred Twenty
Thousand Dollars ($120,000).
130
City of Northampton
MASSACHUSETTS
In City Council- June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
WHEREAS,
WHEREAS,
The Northampton School Department has instituted transportation fees which
generate revenues to support the transportation of students; and
The City Council, in accordance with Massachusetts General Laws, Chapter 44,
Section 53E Y2, may authorize the establishment of a revolving fund for the
Northampton School Department for FY2013 for the transportation of students;
NOW THEREFORE BE IT 0
111
ERED:
That the City Council hereby authorizes a Northampton School Department
"Transportation Revolving Fund" in accordance with M.G.L. Chapter 44, Section 53E 1/2
for FY2013. Receipts received, but not expended, in FY2013 shall be carried over for
FY2014 if this fund is reauthorized for FY2014 by City Council. Expenditures may be
made to transportation expenses and contracted services required to operate the
transportation system maintained directly by the Northampton School Department.
The Superintendent of Schools shall be authorized to expend from the fund for the stated
purposes. No further appropriations shall be required; provided however, that no
expenditures shall be made in excess of the balance of the fund nor shall total
expenditures for the fiscal year exceed the sum of One Hundred Seventy-five Thousand
Dollars ($175,000).
131
In City Council-
City of Northampton
MASSACHUSETTS
June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
WHEREAS,
WHEREAS,
The Smith Vocational and Agricultural High School farm generates funds as a
result of the sale of farm products in support of the operation of the farm; and
The City Council, in accordance with Massachusetts General Laws, Chapter 44,
Section 53E '/2, may authorize the establishment of a revolving fund for Smith
Vocational and Agricultural High School for FY2013 for the operation of the
farm;
NOW THEREFORE BE IT 0
II
ERED:
That the City Council authorizes a Smith Vocational and Agricultural High School "Farm
Revolving Fund" in accordance with M.G.L. Chapter 44, Section 53E 'A for fiscal year
2013. Receipts received, but not expended in fiscal year 2013 shall be carried over to
fiscal year 2014 if this fund is reauthorized for fiscal year 2014 by City Council.
Expenditures may be made to pay salaries, employee benefits, vehicle repair and
maintenance, gasoline, expenses and contracted services directly related to the operation.
The Superintendent of the School shall be authorized to expend from the fund for the
stated purposes. No further appropriations shall be required; provided however, that no
expenditures shall be made in excess of the balance of the fund nor shall total
expenditures for the fiscal year exceed the sum of Two hundred Thousand Dollars
($200,000).
132
City of Northampton
MASSACHUSETTS
In City Council June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
Ordered; that
WHEREAS, the Health Department wishes to establish a Public Health Nursing Revolving
Fund to provide financial resources for the delivery of public health nursing activities;
WHEREAS, such a fund will enable the Health Department to proactively respond to
community health issues;
WHEREAS, reimbursement from insurance companies for the cost and administration of
vaccines and fees associated with Tuberculosis testing and patient management will generate
revenues;
WHEREAS, The City Council, in accordance with M.G.L. Chapter 44, Section 53E 1/2 may
authorize the establishment of a revolving fund for the Health Department for FY2013 for the
operation of the Public Health Nursing Program;
NOW THEREFORE BE IT 0 ERED:
That the City Council authorizes a "Public Health Nursing Program Revolving Fund" in
accordance with M.G.L. Chapter 44, Section 53E 1/2 for fiscal year 2013. Receipts
generated from reimbursement from insurance companies for administration and cost of
vaccines and fees associated with Tuberculosis testing and patient management shall be
credited to this fund. Receipts received, but not expended, in fiscal year 2013 shall be
carried over to fiscal year 2014 if this fund is reauthorized for fiscal year 2014 by City
Council. Expenditures may be made for the following purposes: Support for the work of
the Public Health Nursing Program including, but not limited to: purchase of vaccines
and other pharmaceuticals, medical/office equipment, professional
development/continuing education for nursing staff, contract staff and associated
education and outreach materials.
The Director of the Health Department, in consultation with the Public Health Nurse,
shall be authorized to expend from the fund for the stated purposes. No further
appropriations shall be required; provided however, that no expenditures shall be made in
excess of the balance of the fund nor shall total expenditures for the fiscal year exceed the
sum of two thousand five-hundred dollars ($2,500).
133
City of Northampton
MASSACHUSETTS
In City Council- June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
WHEREAS, The Northampton Energy and Sustainability Commission (NESC), through
administering energy policy in the Sustainable Northampton Plan and the City's
climate change protection commitments, has and will continue to identify and
secure significant revenue from renewable energy certificates; and the NESC
continues to champion increased levels of energy efficiency and energy resource
sustainability and guard against effects of energy resource disruption/depletion
and climate change throughout the City; and
WHEREAS, The City Council, in accordance with M. G. L. Chapter 44, Section 53E1/2, may
authorize the establishment of a revolving fund for the Northampton Energy and
Sustainability Commission for such revenue generated by City energy
improvement projects;
NOW, THEREFORE, BE IT 0 ERED,
That the City Council hereby authorizes an "Energy and Sustainability Revolving Fund"
in accordance with M.G.L. C44, §53E1/2 for FY 2013. Receipts received but not
expended in FY 2013 shall be carried over to FY 2014 if this fund is reauthorized for
fiscal year 2014 by City Council. Said receipts will include payments from the sale of
renewable energy certificates and renewable energy or greenhouse gas (e.g., carbon)
credits or other emission credits and utility rebate payments, requests for which will be
presented to the Mayor for approval on a project by project basis. Receipts may also
include gifts from individuals and organizations. Expenditures may be made to pay
materials, expenses and contracted services associated with projects, programs and
policies that increase levels of energy efficiency and energy resource sustainability and
guard against effects of energy resource disruption/depletion and climate change in all of
Northampton's public and private sectors (e.g., municipal, business, commercial,
residential, agricultural, and institutional) consistent with the goals of the Sustainable
Northampton plan, the City's climate change protection commitments, and other City
plans/goals.
The Director of Central Services, with the approval of the NESC and Mayor, shall be
authorized to expend from the fund for the stated purposes. No further appropriations
shall be required; provided, however, that no expenditure shall be made in excess of the
balance of the fund nor shall total expenditures for the fiscal year exceed the sum of
seventy-five thousand dollars ($75,000).
134
City of Northampton
MASSACHUSETTS
In City Council- June 7, 2012
Upon recommendation of the Mayor and the Finance Committee
Ordered that
WHEREAS,
The City of Northampton has undertaken a project to renovate and lease space in
the James House, and said project has generated certain revenue through lease
payments and building use fees; and
WHEREAS, The City of Northampton wishes to use these receipts to offset the cost of
maintenance of said James House and debt service for said properties; and
WHEREAS,
The City of Northampton, in accordance with Massachusetts General Laws,
Chapter 44, Section 53E 1 /2, may authorize the establishment of a revolving fund
for the maintenance of the James House;
NOW, THEREFORE, BE IT O' i ERED:
That the City Council authorizes a "James House Revolving Fund" in
accordance with M. G. L. Chapter 44, Section 53E 1/2 for fiscal year 2013. Receipts from
fees generated by the lease of James House shall be credited to this fund. Receipts
received, but not expended, in FY2013 shall be carried over for FY2014 if this fund is
reauthorized for FY2014 by City Council. Expenditures will be made for the following
purposes:
Maintenance of the property including, but not limited to salaries, employee
benefits, equipment, supplies, materials, repairs, utilities, plowing, landscaping
and capital expenditures; printing, advertising, signage and other costs; debt
service for loans/bonds issued for the renovation of the James House.
The Director of Central Services shall be authorized to expend from the fund for the
stated purposes. No further appropriation shall be required; provided, however, that no
expenditures shall be made in excess of the balance of the fund nor shall total
expenditures for the fiscal year exceed the sum of seventy -five thousand dollars
($75,000).
135