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Connecticut River Channel Markers 2009-2013- 2014 on website Connecticut River Channel Markers Committee Agenda and Minutes Date: Tuesday, December 22, 2009 Time: 8:30 AM Please use rear door Place: Second Floor, City Hall, Room 11, 210 Main Street – Contact: Wayne Feiden, Director of Planning and Development Agenda 1.Update on Channel Marker Committee membership 2.2009 channel markers report 3.2010 channel markers plan 4.Current budget and funding status 5.Timing for next RFP for channel marking services 6.Other business 2010 Boating Season Channel Markers Committee Membership 1.Luke Brunell, Chair, South Hadley PRESENT 2.Bob Fowler, South Hadley alternate 3.Alicia Zoeller, Holyoke 4.Charlie Lydon, USCG Auxiliary (non-voting) PRESENT 5.Gary Pelissier, Hadley PRESENT 6.James Dostal, Northampton 7.Lisas Fusco, Northampton alternate 8.Jonathan Bates, HG&E (non-voting) 9.Paul Ducheney, HG&E (non-voting) 10.Rich Murray, HG&E (non-voting) 11.Stuart Beckley (non-voting) Channel Marker Contractor Kenneth Kubic PRESENT There being no quorum, the Committee took no action but reviewed: 1.The 2009 season (smooth but for large flood displacement and some lost markers). The members present agreed that the vendor was owed payment for the second flood displacement and recommended that Northampton contract to replace damaged markers. 2.The 2010 season: The members present agreed that there was money to pay for putting the markers in the river, but any displacement beyond that covered by the contract might not be able to be reset depending on whether communities decided to contribute to the fund this year. 3.Bid for 2011: The members agreed that Northampton should release an RFP for 2011- 2013 at some point during the upcoming boating season. Connecticut River Channel Markers Committee Agenda and Minutes Date: Tuesday, February 1, 2011 (rescheduled from canceled 1/25/2011 meeting) Time: 9:00 AM Please use rear door Place: Second Floor, City Hall, Room 11, 210 Main Street – Contact: Wayne Feiden, Director of Planning and Development Agenda 1.Update on Channel Marker Committee membership What communities need to have new members appointed 2.Review budget and funding status 2011 invoices being mailed out 3.Review 2010 channel markers year-end report 4.Review 2011-2013 channel markers proposals and recommend vendor 5.Recommendation on replacement of missing channel markers 6.Other business not foreseen when agenda prepared 2011 Boating Season Channel Markers Committee Membership 1.South Hadley: Luke Brunell, Chair; Bill Nevill, South Hadley alternate 2.Holyoke: Alicia Zoeller 3.Hadley: Gary Pelissier 4.Northampton: James Dostal; Lisa Fusco, alternate 5.USCG Auxiliary (non-voting): Charlie Lydon 6.HG&E (non-voting) Jonathan Bates; Paul Ducheney; Rich Murray 7.Easthampton (non-voting): Stuart Beckley Channel Marker Contractor (non-voting): Kenneth Kubic Present: Luke Brunell, Gary Pelissier, James Dostal by speaker phone, Charlie Lydon, Kenneth Kubic, and Wayne Feiden Staff recommended renewing the contract with Pioneer Marine and reviewed the three bids that were received. Upon motion by Luke Brunell and second by Gary Pelissier, (with James Dostal supporting the action by phone) the committee voted unanimously to recommend renewing the contract with Kenneth Kubic d/b/a Pioneer Marine for an additional three years; Upon motion by Luke Brunell and second by Gary Pelissier, (with James Dostal supporting the action by phone) the committee voted unanimously to recommend three changes to the contract to save funds without compromising boater or river safety: 1. Not replacing the three lost hazard (jet ski) markers near the Hatfield town line (one marked HG and two marked JS). 2. Removing almost all of the markers two or three weeks earlier in the fall (but still after Labor Day), which dramatically reduces the chance of displacements and loss because that avoids a period when the river is often in flood. 3. Leaving the no wake markers by the Coolidge Bridge until later in September. Gary Pelissier offered to approach the college rowing programs to see if they were willing to contribute to the costs of maintaining the no wake markers that are heavily designed around the needs of crew teams. The committee adjourned at 9:55 AM. Connecticut River Channel Markers Committee Agenda and Minutes Date: Wednesday November 2, 2011 Time: 9:05 AM Place: Second Floor, City Hall, Room 11, 210 Main Street Contact: Wayne Feiden, Director of Planning and Development Members or Alternates Present: Luke Brunelle, Chair; Andrew Smith; Wayne Feiden Other present: Ken Kubic, Pioneer Valley Marine Luke Brunelle opened the meeting at 9:05 AM. 1.Minutes of February 1, 2011 Upon motion by Andrew Smith and second by Luke Brunelle, the Committee voted unanimously to approve the minutes. 2.Review year-end channel marker program report Ken Kubic presented the final report for the 2011 boating season and explained the Tropical Storm Irene damage. 3.Review bids for channel marker replacements and replacement of missing markers Wayne Feiden presented the bids received for the channel markers. The Committee agreed to drop several of the markers that are not mission critical. The intention is to never replace those markers and generally reduce the overhead of maintained markers slightly. The committee by unanimous consensus to award the replacement marker contract to Ken Kubic IF, and only if, FEMA will be reimbursing the City for 75% of the marker cost and if the City can address the cash flow issues of slow reimbursement. If FEMA is not going to reimburse, the committee will have to meet and identify more markers to cut. 4.Review budget and budget projection The committee reviewed the existing budget and cash flow. With FEMA reimbursement the marker program can continue although markers lost during the season may not be able to be replaced unless more funds come in. Staff will explore whether Holyoke Gas and Electric should be increasing. Luke Brunell thought that it was tied to a cost of living index. The committee adjourned at 10:10 AM. 2011 Boating Season Channel Markers Committee Membership 1.South Hadley: Luke Brunelle, Chair; Bill Nevill, South Hadley alternate 2.Holyoke: Andrew Smith 3.Hadley: Gary Pelissier 4.Northampton: Lisa Fusco, Wayne Feiden, Northampton alternate 5.USCG Auxiliary (non-voting): Charlie Lydon 6.HG&E (non-voting) Jonathan Bates; Paul Ducheney; Rich Murray 7.Easthampton (non-voting): Stuart Beckley Channel Marker Contractor (non-voting): Kenneth Kubic Connecticut River Channel Markers Committee Agenda and Minutes Thursday November 15, 2012, 8:30 AM, Place: Room 11, 210 Main Street, Northampton Members present: South Hadley: Luke Brunelle, Chair; Hadley: Gary Pelissier; Northampton: Wayne Feiden; USCG Auxiliary (non-voting): Charlie Lydon; Easthampton (non-voting): Jessica Allen; Channel Marker Contractor (non-voting): Kenneth Kubic Minutes of November 2, 2011 1.Upon motion by Brunelle and second by Pelissier the Committee voted unanimously to approve the minutes. Review year-end channel marker program report 2.Ken Kubic presented the year-end report. Upon motion by Brunelle and second by Pelissier, the Committee voted unanimously to authorize Northampton to contract with Ken Kubic to replace two damaged markers and repair one damaged marker provided the cost is essentially the same as the spring 2013 prices for Tropical Storm Irene damage. Possible removal of wood and stone crib/log anchor 3.The Committee discussed whether it was worth spending resources to remove this hazard, both to make boating safer and reduce future costs, as well as a similar approach to the underground cable under the river. No final determination was made at this time. Review budget and budget projection 4.The Committee reviewed the budget, which is in much better shape than after Tropical Storm Irene. Current spending levels/income levels are sustainable for the time being. 2014-2016 Channel Marker bid (to be issued summer 2013) 5.The Committee asked Northampton to issue a bid again this coming summer. They will hold a late winter meeting to review the details. The committee adjourned at 9:30 AM. 2012-2013 Channel Markers Committee Membership 1.South Hadley: Luke Brunell, Chair; Bill Nevill, South Hadley alternate 2.Holyoke: Andrew Smith 3.Hadley: Gary Pelissier 4.Northampton: Wayne Feiden 5.USCG Auxiliary (non-voting): Charlie Lydon 6.HG&E (non-voting) Jonathan Bates; Paul Ducheney; Rich Murray 7.Easthampton (non-voting): Jessica Allen 8.Environmental Police (non-voting) Channel Marker Contractor (non-voting): Kenneth Kubic Connecticut River Channel Markers Committee Agenda and Minutes Thursday November 15, 2012, 8:30 AM, Place: Room 11, 210 Main Street, Northampton Members present: Luke Brunelle, Chair; Gary Pelissier; Wayne Feiden; Non-voting: Charlie Lydon; Jessica Allen; Kenneth Kubic Minutes of November 2, 2011 1.Upon motion by Brunelle and second by Pelissier the Committee voted unanimously to approve the minutes. Review year-end channel marker program report 2.Ken Kubic presented the year-end report. Upon motion by Brunelle and second by Pelissier, the Committee voted unanimously to authorize Northampton to contract with Ken Kubic to replace two damaged markers (D and J) and repair one damaged marker (8) provided the cost is essentially the same as the spring 2013 prices for Tropical Storm Irene damage. The committee and Mr. Kubic agreed that the two chains that need to be replaced are covered by the existing contract obligations. Possible removal of wood and stone crib/log anchor 3.The Committee discussed whether it was worth spending resources to remove this hazard, both to make boating safer and reduce future costs, as well as a similar approach to the underground cable under the river. No final determination was made at this time. There was also discussion of whether the cable crossing the river is still used and whether it needs to be marked as a hazard. The Committee discussed whether the USCG and/or ACOE might have funding to support hazard removal. Review budget and budget projection 4.The Committee reviewed the budget, which is in much better shape than after Tropical Storm Irene. Current spending is sustainable now. 2014-2016 Channel Marker bid (to be issued summer 2013) 5.The Committee asked Northampton to issue a bid again this coming summer. They will hold a late winter meeting to review the details. Planning and Development agreed to prepare the bid, which will require pictures and documentation of all the markers. The Environmental Police requested a no-wake buoy off Rainbow Beach as part of the next bid. The committee adjourned at 9:30 AM. 2012-2013 Channel Marker Committee: voting members(contributing municipalities) South Hadley: Luke Brunell, Chair Holyoke: Andrew Smith Hadley: Gary Pelissier Northampton: Wayne Feiden Non-voting members and others Easthampton: Jessica Allen Marker contractor: Kenneth Kubic USCG Auxiliary: Charlie Lydon Environmental Police HG&E: Jonathan Bates; Paul Ducheney; Rich Murray Connecticut River Channel Markers Committee Agenda and Minutes Tuesday July 16, 2013, 8:30 AM Room 11, 210 Main Street, Northampton Members present: Voting: Luke Brunelle, Chair; Gary Pelissier; Wayne Feiden; Non-voting: Charlie Lydon; Jessica Allen; Kenneth Kubic 1.Minutes of November 15, 2012 Upon motion by Gary Pelissier and second by Luke Brunelle, the Committee voted unanimously to approve the minutes of November 15, 2013. Luke Brunelle asked Jessica Allen, Easthampton’s representative, if Easthampton was prepared to start contributing to the process. Jessica said that they were not in a position to do so but she would pass it on to the administration. She informed the Committee that there will be a new Mayor starting in January 2014. Luke Brunelle asked Wayne Feiden, Northampton’s representative to the committee and staff overseeing the contract, if Northampton was prepared to provide financial contributions to the channel marker program in addition to staff support. Wayne said that city in-kind contributions exceed the usual town contributions and there was no money available to also contribute cash. The city does bidding (e.g., this year being preparing a three year bid), contracting, processing and paying invoices, oversight, monitoring (e.g., this year updating the inventory and going to the Vendor’s site to photograph all of the markers), special projects (e.g., last year fronting the money for storm damage replacements and repairing prior to FEMA reimbursement to the City, this year researching whether we can obtain permits to remove the rock/wood crib island that held a log cable and that causes conflicts to navigation). 2.Consider options to reset and repair channel markers displaced and damaged by 2013 high water. The committee reviewed the process for approving displacements of damaged markers, based on the contract and procurement standards. The committee and the vendor agreed that the procedures in the contract must be followed or the vendor cannot be paid, i.e., approval by the Chair and by the Director of Planning and Sustainability, whose charge it is to make sure that procurement and contract standards are met. Upon motion by Gary Pelissier and second by Luke Brunelle, the Committee voted unanimously to approve spending $2,500 to reset markers displaced for a third time by high water (the markers have already been reset twice in accordance with the contract at the Vendor’s expense). The committee reviewed the markers lost to the high water and agreed not to replace them in 2013 and include the cost of replacing them in the contract when it goes out to bid. 3.Plan 2014-2016 Channel Marker bid (to be issued late summer 2013) The Committee reviewed the bid from three years ago and agreed to use it as the basic bid. They agreed that the two jet ski markers not restored after hurricane damage will not be replaced. The committee agreed to reduce the time the markers are in the river to the time of heavy use, reducing the risk of storm displacement, to the start of summer to immediately after Labor Day. Planning and Sustainability will release the bid prior to the end of July with a bid opening in September. Gary Pelissier offered tentatively depending on the actual cost, of keeping in four no wakes near the Coolidge Bridge until the end of September and accept the cost of replacing those markers if lost or damaged in that month. He will make the final decision after bids come in and before a contract is awarded. If this offer is executed, the City would sign a separate contract with Pelissier. 4.Any necessary business not foreseen when this agenda was prepared The committee adjourned at 9:45 AM. Connecticut River Channel Markers Committee Agenda and Minutes Tuesday September 17, 2013, 10:00 AM Room 11, 210 Main Street, Northampton Representing Member Status Attendance Hadley Gary Pelissier Voting member Present Holyoke Andrew Smith Voting member Present Northampton Wayne Feiden Voting member Present South Hadley Luke Brunelle Voting member Present Easthampton Jessica Allen Non-voting observer Absent USCG reserve Charlie Lydon Non-voting observer Present Environmental Police Vacant Non-voting observer Vacant Vendor Ken Kubic Non-voting vendor Present 1.Public comment period: There were no public comments 2.Minutes of July 16, 2013: Upon motion by Luke Brunelle and second by Gary Pelissier, the Committee voted unanimously to approve the minutes. 3.Review of bids for 2014-2016 Channel Marking Boating Season: Feiden went over the bid results, one bidder Ken Kubic d/b/a Pioneer Valley Marine Recovery. 4.Action on related contracts for channel marking: Upon motion by Luke Brunelle and second by Andrew Smith, the Committee voted unanimously to award the three-year contract to Ken Kubic for Channel Marker Replacement and Channel Marker Maintenance, but without the option of an extended season in the area near the Coolidge Bridge. Upon motion by Wayne Feiden and second by Luke Brunelle, the Commission voted unanimously to drop two unnecessary J and K no-wake markers from the currently maintained list of markers and change 011 from a day marker to a no wake, freeing up old equipment and saving $1,240 in current replacement costs as well as future replacement costs. 5.2014 invoicing: For the 2014 boating season invoices, the Committee requested an invite letter to the Holyoke Canoe Club to see if they are interested in voluntarily participating in funding channel markers. 6.Winter 2013-2014 meeting and agenda: The Committee agreed that no winter meeting was necessary to review the final year-end report unless new expenditures were needed or other critical issues arise. Upon motion by Luke Brunelle and second by Gary Pelissier, the Committee voted by unanimous vote to adjourn at 10:35 AM